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HomeMy WebLinkAbout1996 PUBLIC WORKS COMMITTEE December 16, 1996 5 : 55 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the CS/M Supervisor for authorization to pay $1, 755 . 00 for crane rental in conjunction with removing the tower at the Minneapolis Airport be approved. Ayes : Three . Motion carried. The request of the CS/M Supervisor for authorization to pay emergency sewer main repair at the former Rath property was reviewed. This was an emergency repair that was done in conjunction with a repair that was being done for MidWest Energy. In taking core samples at the old Rath property they inadvertently 1 drilled a hole through the sewer main at that site . MidWest Energy made the necessary repair and during inspection another hole was found that was left when one of the Rath buildings was abandoned. The cost for the repair was $1, 500 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 6 : 00 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE December 12, 1996 3 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Three . Motion carried. Superintendent of Sanitation and Recycling Dick Grimm provided the committee the 1996 November recycling report . The tonnage of recyclable material is up compared to the same period last year. This has been the trend in almost every month of the last year. The city' s recycling program is showing results of seventeen percent of goods recycled in comparison to Des Moines' curbside recycling program which nets eighteen percent of goods . The Des Moines program also costs residents an additional $1 . 50 per month. The total number of tons recycled is up thirty-five percent over last year. The cost of the recycling program is $185, 903 net after sale of materials . The cost to transport the same tonnage to the land fill would have cost approximately $86, 662 , so the actual additional cost of the recycling program is $99, 241 . Grimm reported that he is seeing a push for curbside recycling by Don Shoultz . Allegations have been made that Corkery is paying more for recycled materials received from Wisconsin than locally. Corkery has explained that the Wisconsin materials include aluminum cans and no paper products which increase the return from sale of material . Jordan expressed the intention that the eventual goal is to establish a curbside recycling program. Grimm agreed but wants to wait until the cost for curbside pickup is comparable to the current costs . Anders pointed out that curbside will even increase the volume of material recycled. Grimm distributed material he had collected regarding signal arrow boards to install on garbage trucks . The committee agreed to review the material and look at alternative methods for automated pickup on one way streets . Prior to the employee performance appraisal, the employee requested the appraisal be completed in executive session, in accordance with State Code of Iowa, Chapter 21 . 5 (1) (i) . Moved by Getty, seconded by Jordan to adjourn to executive session for an employee performance appraisal . Ayes : Jordan, Getty, Anders . Motion carried. Adjournment to Executive Session at 3 : 20 p.m. EXECUTIVE SESSION Moved by Getty, seconded by Jordan to adjourn the executive session at 4 : 20 p.m. Ayes : Anders, Jordan, Getty. Motion carried. Moved by Getty, seconded by Jordan to adjourn the meeting at 4 :21 p.m. Ayes; Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE December 9, 1996 4 : 30 p.m. Large Conference Room Members present : Getty, Jordan. Members absent : Anders . Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Motion carried. The following bids received for a used end loader were reviewed: Bidder Bid Amount Altorfer Machinery Company $68, 000 . 00 Less Trade In of Oil Injector -27, 946 . 00 TOTAL BID $40, 054 . 00 Swaney Equipment Company $50, 000 . 00 Trade In 0 TOTAL BID $50, 000 . 00 It was the recommendation of the Superintendent of Central Garage that the bid of Altorfer Machinery Company in the amount of $68, 000, less trade-in of $27, 946, for a total purchase price of $40, 054 , be approved. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Deputy City Clerk to renew the contract with Superior Security Services for security service at city ramps was reviewed. The city contracted with Superior Security Services on October 16, 1995 for security services at an hourly rate of $9 . 50 for a one year period. The contract allows renewing the agreement for an additional year if the city and the company can reach mutual agreement on the terms . Superior Security is agreeable to extending the current contract at the $9 . 50 per hour rate for the period of November 1, 1996 through October 31, 1997 . It was the recommendation of the City Clerk' s office that said contract be renewed for one year. Moved by Jordan, seconded by Getty that the contract with Superior Security Services for security services at the city ramps be renewed for one year. Ayes : Two. Absent : Anders . Motion carried. Construction of West Airline Highway bridge replacement was reviewed. The Engineering Department contacted the Iowa Northland Regional Council of Governments to determine if the current fiscal year 1997 Statewide Transportation Improvement Program (STIP) could be amended to include the replacement of the West Airline Highway bridge during the upcoming 1997 season. It was determined that if the STIP could be amended, there would be no guarantee that funding from the state would become available during the 1997 construction season. The only way funding would become available would be if bids on bridge projects across the state, already slated for 1977 reconstruction, would come in far enough below estimates to provide enough funding for the West Airline bridge replacement . In addition, after further investigation of the construction scheduling for this project, assuming funding would become available in 1997, it was determined that construction would begin at the earliest by October 1, 1997 . The construction would close West Airline Highway throughout the winter of 1997-98, with West Airline Highway reopening in late March 1998 . Due to the uncertain funding and winter construction schedule that would become part of the project if it were to be constructed during 1997, it was the recommendation of the Engineering office that a 1998 construction season letting be pursued. It was the request of the Engineering office for authorization to contact the Iowa Department of Transportation and accept funding for this project for letting during 1998 . It is anticipated the project would be designed when Public Works Committee December 9, 1996 Page 2 reimbursable funding status is achieved beginning October 1, 1997 . This would result in an approximate letting date of April 1, 1998 with completion in September 1998 . Moved by Jordan, seconded by Getty that the Engineering Department be authorized to contact the IDOT and accept funding for this project for letting during 1998 . Ayes : Two. Absent : Anders . Motion carried. A grant in the amount of $10, 000 . 00 from the Department of Natural Resources (DNR) for fencing of the ATV trail in Riverview Park was reviewed. The city had submitted a grant application to the DNR in the amount of $63 , 000 to construct the fencing. The original application was for no city match, that all 100 percent of the financing would be paid for by the DNR. In discussions with the DNR they have indicated that if the City applied for 50 percent match of the remaining $53 , 000 . 00 (city cost $26, 500 . 00) that the DNR would look favorably on the request and the city could receive funding shortly after the first of the year for construction next spring and summer. Staff is seeking authorization to submit this request to the DNR. It appears the city portion of funding would come from any three sources : sewer funds, GO bonds, or city contingency funds . It is felt that sewer funds would be applicable because the fencing would prohibit the ATV users from crossing over the Water Pollution Control facility property and also from entering into the newly created wetlands funded with EPA funds . Moved by Jordan, seconded by Getty to approve the $10, 000 . 00 grant from the Department of Natural Resources and to authorize staff to submit an application to the Department of Natural Resources for a 50/50 match for the remaining cost to construct the fencing. Ayes : Two. Absent : Anders . Motion carried. The following bids received for appraisal services for the Riverview Development project were reviewed: Bidder Bid Amount Holland Management $1, 750 . 00 Jones Appraisal $3 , 350 . 00 Al Little No Bid Appraisal Associate Co. No Bid Hertz Appraisal Services No Bid McRae Hayes Appraisal Assoc . No Bid It was the recommendation of the City Planner that the low bid of Holland Management in the amount of $1, 750 . 00 be approved. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes : Two. Absent : Anders . Motion carried. Change Order No. 5 for a net increase in the amount of $247, 600 for additional rock excavation in conjunction with the Waterloo Satellite Interceptor Project, Contract No. 487, was reviewed. The change order covers additional rock excavation which was encountered during construction. The original contract price for this contract was $4, 053 , 888 . 00, four previous change orders have accounted for $152, 568 . 52 in increases, and Change Order No. 5 in the amount of $247, 600 . 00 increases the overall project cost to $4 , 454, 056 . 52 . The Change Order is eligible for federal funding, so the city will only pay 45 percent of the cost or $111, 420 . 00 . Moved by Jordan, seconded by Getty that Change Order No. 5 for a net increase in the amount of $247, 600 . 00 be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the owner of property located at the northeast corner of Tami Terrace and Sonya Drive to review the $85 . 00 fee for lot mowing was reviewed. A complaint regarding this property was received by Operation Pride on August 26, 1996 . The property was inspected and found to have an overgrowth of weeds in the back yard. A notice of violation was sent by certified mail to James Mashek. A. J. Mashek signed for the letter on August 31, 1996 . Public Works Committee December 9, 1996 Page 3 The property owner actually received much longer than the specified ten day waiting period given to abate the weed nuisance . Staff reinspected the property on September 23 , 1996 and found it to still be in violation. The crew mowed the property on September 27, 1996, approximately one month after the complaint was received. Moved by Getty, seconded by Jordan to confirm the bill in the amount of $85 . 00 for said property. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 03 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk ill PUBLIC WORKS COMMITTEE December 2, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Three . Motion carried. Richard Grimm, Superintendent of Sanitation and Recycling, proposes to change the garbage ordinance to eliminate garbage service in alleys except for special areas designated unsuitable for street side pickup. Grimm is anticipating that with four-fifths of the city using automated pickup alley service could be discontinued entirely. Getty asked that Grimm establish the final placement of the fourth route before changing the ordinance to discontinue alley pickup. Getty inquired whether Grimm had investigated the installation of arrow signs to allow automated trucks to pickup containers on the wrong side of one way streets . Grimm responded that the City Attorney has issued an opinion that the city could be held liable for any accident if proceeding down a street in the wrong direction. Getty requested that Grimm obtain the costs for the sign equipment . Anders asked if rear packers could be used in these trouble areas . Grimm agreed that rear packers would be an option but then the route would be semi-automated as the container must be loaded onto the rear packer. Anders proposed that the one way street issue needs to be resolved before actions are taken to change alley pickup service . He requested that Grimm establish the placement of the fourth route, investigate the costs of arrow signs and evaluate the alley service for the automated routes . With no further discussion, it was moved by Getty, seconded by Jordan to adjourn the meeting at 5 : 15 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 25, 1996 3 : 20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Motion carried. Moved by Getty, seconded by Jordan that the request of the WP/FC CS/M Supervisor to purchase parts to repair lagoon gas blower at a cost of $2, 009 . 00 be approved. Ayes : Three . Motion carried. The replacement of the West Airline Highway bridge was reviewed. On January 5, 1996 a packet was mailed from the Iowa Department of Transportation Office of Local Systems to all cities where two year bridge inspections are completed. Upon completing the necessary evaluation, it was determined that the West Airline Highway bridge could qualify for federal and state funding. On January 31, 1996, the Public Works Committee gave the Engineering Department approval to forward a request to the IDOT to add the West Airline Highway bridge to the list of potential bridge replacement and rehabilitation candidates and a letter was sent on February 22, 1996 . The West Airline Highway bridge was then added to the local Transportation Improvement Program (TIP) by the Planning and Zoning Department . The TIP should have been used by the state to create the Statewide Transportation Improvement Program (STIP) . The addition of the West Airline Highway bridge to STIP did not occur. A letter was received on November 8, 1996 notifying the city that the West Airline Highway bridge had been selected as a replacement funding candidate by the IDOT Office of Local System. The letter states that funding is being offered in anticipation of a fiscal year 1998 construction letting due to the fact that the bridge is currently not included in the fiscal year 1997 STIP. Due to the development that has occurred in the MidPort America Industrial Park and the high potential for continued development in the near future, West Airline Highway, one of the major arterials into the area, has been selected for immediate improvement . Included in the fiscal year 1997 Budget, approximately $1 million has been allocated for the improvement of West Airline Highway from Highway 63 to the West City Limits . The road construction will create temporary traffic delays and detours for approximately two to three months during the spring of 1997 . It is hoped that the West Airline Highway bridge could be replaced during the same time period, thereby minimizing the inconvenience to existing businesses and future development to only one construction season. The estimated cost of the West Airline Highway bridge replacement is approximately $500, 000 . The project would be funded by 80 percent federal and/or state funding with a 20 percent local match. Moved by Getty, seconded by Jordan to approve replacement of West Airline Highway bridge at an estimated cost of $500, 000, with 80 percent federal and/or state funding and a 20 percent local match and to authorize the Engineering Department to contact the Iowa Northland Regional Council of Governments to determine if FY 1997 Statewide Transportation Improvement Program can be amended to include the West Airline Highway Bridge replacement, subject to the Mayor finding 20 percent match. Ayes : Three . Motion carried. Acquisition of property needed for the intersections of Orange Road and Highway 21 (Hawkeye Road) and Longfellow Avenue and Broadway Street was reviewed. Land is needed to widen Orange Road to put in a right turn lane . Acquisition costs will be 100 percent reimbursed by the state . An easement is needed in conjunction with widening Broadway Street to make a turn lane . The two intersections are under design at this time and it is anticipated construction will take place during the summer of 1997 . With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 :42 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 18, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. City Engineer Eric Thorson reviewed an emergency access for Grandview Avenue and Clark Street . A number of businesses in the Grandview Avenue and Clark Street area have expressed concern about emergency access to the area when trains block Grandview Avenue . Grandview Avenue is the only access to the area. Several options have been looked at by the Fire Chief and City Engineer. They believe the best option is to come through property adjoining Clark Street right-of-way on the east owned by Richard and Ronald Vose . The City Engineer has met with Richard and Ronald Vose and they are agreeable to working with the city. The City Engineer is requesting approval of the following: 1 . Have the City Attorney draw up a written agreement between the Voses and the city to be presented to the full council . 2 . Give the Engineering Department permission to solicit bids for a gate to be installed in the fence between the Vose property and Clark Street right-of-way. The bids will be submitted to the Finance Committee for approval . 3 . Have the Street Department remove trees and rock an access road from the new gate to the parking lot on the Vose property. Councilperson Anders questioned the cost for the access . Assistant City Engineer Dennis Gentz responded that the only expense would be the rock for the access road. Moved by Getty, seconded by Jordan to authorize the City Engineer to proceed with negotiations and forward to full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 20 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 4, 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Jordan. Motion carried. Dick Grimm, Superintendent of Sanitation and Recycling, continued with the update on the progress of his department . Grimm reported that crews on the free leaf pickup worked until 11 :30 p.m. Friday night . He suggested that another method of operation for the free pickup needs to be established. Crews need to have the volume of leaves spread out for the entire two to three week period to avoid heavy overtime costs . The operation pride crew reported that just recently one property was billed for over $1, 000 in mowing fees on vacant or abandoned lots . The change in ordinance to allow for additional fees on repeat violators will assist in controlling this problem. Jordan now present at 4 :24 p.m. Grimm reported that there would be a county-wide tire drop off on Saturday, November 9 . This is a joint effort with the Solid Waste Commission covering disposal fees and the city providing labor for the event . Grimm has also arranged for acceptance of tires from other Government agencies on Friday at the Street Department . The Sanitation Department has established a new policy to never say no to a citizen request but to identify the fee for special service requests. For example, there have been several requests to provide limb pickups along with the leaf service . Customers are told that it would cost seven dollars per location to provide limb disposal service . Grimm has begun to time study tasks performed by the Sanitation Department . This will allow for cost standards, employee performance standards and evaluation criteria to be established. In comparing Waterloo to other solid waste management programs, new ideas to be reviewed would be the hiring of a customer service representative or a meet your neighbor half way program. Meeting your neighbor halfway would assist the department by identifying a side by side location for garbage cans to be emptied. This would help minimize the start and stop times for automated garbage routes . Grimm also indicated that Waterloo needs to start a household hazardous waste program. This hasn' t been successful to date because of problems in working with the landfill acceptance of the waste . Councilperson Getty asked how the farmer is doing on receiving the leaves from the free pickup. Grimm indicated that the farmer is still getting crops out of the field so he has been unable to do any debagging. Crews have been debagging before emptying into the truck instead. The fees to the farmer have been reduced to $200 per day for debagging of paper bags only. The costs of city manpower to debag leaves at the truck is approximately $400 per day in labor costs . Councilperson Anders requested that Grimm prepare a summary report on the costs of the leaf pickup which should include the fees paid to the farmer, wage costs and landfill fees. Grimm explained that the costs vary depending on the weather. Contingency plans are needed to operate under weather conditions that prevent spreading on farm fields . Anders asked what has been done about the city' s share of the Public Works Committee November 4, 1996 Page 2 debagger. Grimm reported that nothing has been done because the possibility to use the machine to debag and reload trucks with leave for spreading still exists . Getty explained that the original plan was to have a central location for both cities to store and debag yard waste and then to apply to farm land as needed. Grimm reported that the storage location needs to be fenced otherwise the loose bags blow all over. This has been evidenced in past efforts . Councilperson Anders requested that after the information is compiled a meeting be scheduled to discuss and critique the operation. Grimm reported that staff is beginning to work on establishing the fourth automated garbage route. There are changes being prepared for the ordinance on alley pickup. Finally, permanent storage facilities are needed for cold weather. Preferably a storage area would include a fenced yard. Moved by Getty, seconded by Jordan that the request of the Superintendent of Central Garage for authorization to seek bids for downtown snow removal for the winter of 1996-1997 season be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 :46 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 24, 1996 3 :30 p.m. First Floor Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Jordan. Motion carried. Sanitation Superintendent Dick Grimm updated the committee on the accomplishments of the Sanitation & Recycling Department . He has completed certification for managing solid waste collections . The city of Hudson has contacted him to provide resource services to their organization as a result of his new certification credentials. The third automated route is now functional and over the last four years the number of solid waste operators has been reduced from twenty to fourteen employees . The mowing crew has reduced from a four man crew to a two man operation. This was a result of the hiring of two mature individuals as crew members rather than the use of youth as crew employees . The crew was never more than five days behind schedule for the entire summer. The Solid Waste fund is in good shape with a current balance of over $700, 000 . The 2 . 7 Million dollars in revenue received for FY 96 exceeded the 2 . 6 Million dollars budgeted plus the city received an additional $100, 000 revenue from the Solid Waste Commission. It is expected that the City will again receive $133 , 000 from the Solid Waste Commission. There was two hundred twenty thousand dollars in unexpended funds at the end of FY 1996 . These unexpended funds are attributed to savings in salaries of approximately seventy thousand dollars, fifty-six thousand dollars in recycling and landfill fees savings and the delay of computer purchases . The budget control has allowed for increased funding to the Black Hawk County Health Department without the need for a budget amendment . Councilperson Getty asked if the Sanitation Department has experienced the loss of the database for the automatic can system. Grimm reported that most of the computer file was lost when a hard drive crashed earlier this year. However, the information is available on hard copy through their card file system. A second computer was damaged under suspicious circumstances but no evidence remains to point to intentional vandalism. The Department attempts to have city representatives at neighborhood meetings however staff isn' t informed of when each meeting will take place . It was suggested that Sanitation staff coordinate meeting schedules with the Planning office, which has the registered associations' meeting schedules . Grimm reported that the recycling contract for service was renewed for lower collection fees however the savings have not been evidenced due to the depressed resale market for recyclable goods . The Sanitation Department has begun to have regular staff meetings . There have been rules of cooperation and understanding established. Members of the staff with personal conflicts have been instructed on how to interact in a professional manner with each other. One member of the staff has received additional computer training however there still tends to be a problem with accuracy that is being supervised by Mr. Grimm. Councilperson Anders encouraged Grimm to continue with the staff meetings . Grimm reported that phone calls aren' t always being handled to his satisfaction. He has attempted to get prepared statements for certain instances that staff can use to respond to citizens with. Public Works Committee October 24, 1996 Page 2 They have established a complaint tracking system, which provides follow up to residences making complaints for a one month period. The operators are also being required to backtrack and provide service for any missed pickups before ending their shift . This used to be provided in the past by supervisory staff but now is required of operators with the intent of improving the incentive program service . Bulk item pickup is going well and staff is currently engaged in a study of the cost of large automated containers . This would provide more reliable data for the school' s garbage collection. The weed ordinance has been modified to comply with state code and provide for additional penalties for repeat violators . The city attorney is reviewing the definition of billing units to clarify the definition of a dwelling as it pertains to garbage collection or sewer use . Grimm has established a new work policy under the incentive program. The only time when operators are instructed to assist on other routes is when a truck is broke down for more than one and a half hours on any given day. Due to time constraints another meeting was requested to be scheduled for next week. With no further discussion, it was moved by Getty, seconded by Anders to adjourn the meeting at 4 : 00 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 17, 1996 4 :30 p.m. First Floor Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Anders to approve the agenda as proposed. Ayes : Three. Motion carried. City Attorney Jim Walsh stated that it is appropriate to adjourn to Executive Session pursuant to Iowa Code Section 21 . 5 (1) (c) to discuss pending litigation with IBP. Moved by Jordan, seconded by Getty to adjourn to Executive Session pursuant to Section 21 . 5 (1) (c) to discuss pending litigation. Roll call vote was taken. Ayes : Getty, Jordan, Anders . Motion carried EXECUTIVE SESSION The meeting was closed into executive session at 5 : 05 p.m. Present during the closed session were Getty, Jordan, Anders, City Attorney Walsh, Mayor Rooff, City Clerk Fangman, Bob Bamsey with RUST Environment and Infrastructure and Water Pollution Superintendent Tim Shea. With discussion completed pursuant to Section 21 . 5 (1) (c) in Executive Session it was moved by Jordan, seconded by Getty to adjourn out of Executive Session. Roll call vote was taken. Ayes : Getty, Jordan, Anders . Motion carried. Moved by Getty, seconded by Jordan to adjourn the meeting at 5 : 30 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 14, 1996 4 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, reviewed the proposed changes to the weed ordinance . When a complaint is received or observed by the weed inspector, a notice will be issued to the owner of the property describing the nuisance or hazard on the property. The notice will request the abatement of the nuisance or hazard within 5 days from the date of service . Failure of the owner to abate the growth within five days may result in the city abating the growth and assessing all costs against the property. Incidents of repeat violations on the same property within the same growing season may result in an increase in costs by an amount equal to the number of incidents multiplied by the current base administrative fee of $20 . The current ordinance gives the property owner 10 days to abate the problem and a set fee regardless of the number of occurrences . If the weed inspector or the fire or health departments declare the growth to be an emergency, the city may perform any action required to abate said growth without prior notice and assess all costs to the property. An emergency shall be any act or omission of the property owner which constitutes a health, safety or fire hazard to anyone . The placard system will no longer be used. Moved by Getty, seconded by Anders that the proposed changes be approved and forwarded to the full council . Ayes : Two. Absent : Jordan. Motion carried. Jordan now present at 4 : 36 p.m. Moved by Getty, seconded by Jordan that the request of the Water Pollution/Flood Control CS/M Supervisor to purchase a 6" and 8" flame arrestor suitcase for use at the plant and lagoon at a cost of $2, 569 . 50 be approved. Ayes : Three . Motion carried. The request of the Water Pollution/Flood Control GS/M Supervisor to repair six digester mixer buildings was reviewed. There is a possibility that they will be replaced in approximately two years but are in need of repair to protect the motors and pumps they house . The buildings would be repaired one at a time at a cost of little over $626 . 00 per building. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. The Northwest Interceptor Sewer and Airport Area Sanitary Sewerage Improvements Report, as prepared by Wayne Claassen Engineering and Surveying, was reviewed. The purpose of the report is to review the existing and projected future wastewater flows of the area and to identify a plan to upgrade the system to correct deficiencies such as sewer/pump station overloading and to provide additional capacity for future growth. The study proposes several alignments for the Northwest Interceptor to take and the city needs to establish a final route to allow the project to proceed. The Northwest Interceptor is proposed to be a 36-inch pipe as an extension of the Intercity Interceptor from Falls Avenue to Hackett Road. Alignment options include purchase of right-of-way or use existing right-of-way with street repair or reconstruction required. Total costs for the alignment options range from $4, 438 , 623 to $5, 175, 746 , depending on how much street reconstruction is done . The project is eligible for the EPA grant except for the street reconstruction costs, which would need to be paid with Local Option Sales Tax funds or General Obligation Bond money. The partnering committee and staff recommend that either option Cl or D1 be considered for approval . The City Engineer reported that many of the streets along this route do not need to be reconstructed and could be overlaid instead. The reconstruction of the streets would require that the five-year street repair plan be modified to include this project . Discussions since Public Works review have indicated that most, if not all, of the street Public Works Committee October 14 , 1996 Page 2 reconstruction would be eligible for EPA funding, and that would mean the city would be responsible for only 45 percent of the street reconstruction cost . The final determination of the extent of the eligibility will be made later by the EPA. Claassen has also recommended upgrades and changes to the Airline, Midland, Virginia and Park Road pump stations . These upgrades, along with the interceptor work, should relieve any flow or capacity problems from the Airport if development occurs with dry industries . The Engineering Department has requested that the committee review an additional alignment, Alternate E. In an effort to reduce street reconstruction costs and to have less disruption to businesses, they are proposing looking at another alternative . The alternative would include reconstructing Falls Avenue from Black Hawk Road to Vaughn Street, possibly moving the sewer to the parking area on the west side of Vaughn Street and boring under the Ansborough-Conger-Westfield intersection. Also, one outside lane of Westfield Avenue between Fletcher Avenue and Conger Street would be removed for the sewer and replaced with only curb and gutter making Westfield a three-lane road with the center lane used for left turns . A recent traffic count by the Traffic Operations Department shows that there is not a need for Westfield to be four lanes . Councilperson Getty supported Alternate E, using a three-lane road, with the center lane used for left turns . The Public Works Committee recommended that Alternate E be discussed with the partnering group before deciding on paving 2, 3 or 4 lanes . Moved by Jordan, seconded by Getty that Alternate E be approved and forwarded to the full council for approval and that staff proceed with development . Ayes : Three . Motion carried. The proposed three year Overlay Program was reviewed. Each year of this program meets the overlay project budget of $3 . 3 million established previously. The committee reviewed the following: annual program budget, approved three year reconstruction program, street improvement mileages for the next three years, and Waterloo streets mileages . It is necessary to approve the first year of the three year program as soon as possible so that the necessary field information for design can be collected before winter. A council work session will be scheduled for Monday, October 21, 1996, to discuss the three year overlay program. Moved by Getty, seconded by Jordan to tentatively approve the three year program pending final approval by the full council . Ayes : Three . Motion carried. Jim Walsh, City Attorney, reviewed the status of the proposed IBP rate increase . IBP has not accepted the city' s proposal of $1 . 30 per hundred cubic feet . IBP is now paying sewer charges based on flow only They are not surcharged as Eagle Tanning and other industrial users . Their flow rate charge is $0 . 64 per hundred cubic feet . This issue has been in discussion for approximately a year and a half, and the new rates should have taken effect on July 1, 1996 . IBP differs with the interpretation of our current contract, which states that the city would be able to increase rates if the our costs increase and we increase all other users a like amount . IBP will not be paying higher fees in comparison with other businesses . They are being asked to pay the same rate as other corporate users . He informed the committee that with the pending litigation by IBP, an executive session should be scheduled. An executive session will be scheduled for Thursday, October 17, 1996 at 4 : 30 p.m. to discuss the pending litigation. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 30 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 7, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Councilperson Jordan now present at 5 : 02 p.m. The request of the Superintendent of Water Pollution/Flood Control to proceed with repairs to the anaerobic lagoon facility was reviewed. The inspection of the anaerobic lagoon facility has been completed by Rummel and they have submitted a written report with their recommendations . Water Pollution staff, RUST Environment & Infrastructure and the Lagoon Partnering Group have reviewed all the data and recommend that the city proceed with the repairs and the work quoted in the report as soon as possible . In order to expedite the project, $40, 000 will need to be transferred from the existing Sewer Fund balance to Line Item 5200-1373 (Fixed Equipment) in the Water Pollution/Flood Control budget . This phase of the treatment facility is vital to the future of treatment operations in many ways, such as future revenue return on energy for gas use. The proposal primarily is work that can only be accomplished by professional line/cover suppliers . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The weed ordinance was reviewed. When a complaint is received or observed by the weed inspector, a notice will be issued to the owner of the property describing the nuisance or hazard on the property. The notice will request the abatement of the nuisance or hazard within 5 days from the date of service . Failure of the owner to abate the growth within five days may result in the city abating the growth and assessing all costs against the property. Incidents of repeat violations on the same property within the same growing season may result in an increase in costs by an amount equal to the number of incidents multiplied by the base administrative fee . The current ordinance gives the property owner 10 days to abate the problem and a set fee regardless of the number of occurrences . If the weed inspector or the fire or health departments declare the growth to be an emergency, the city may perform any action required to abate said growth without prior notice and assess all costs to the property. An emergency shall be any act or omission of the property owner which constitutes a health, safety or fire hazard to anyone . The placard system will no longer be used. Moved by Getty, seconded by Jordan that formal action on the ordinance be tabled for one week. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 10 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 23 , 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda, as proposed. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Jordan to authorize the Associate Engineer to seek bids for repair of chainlink fence on various parts of the flood control system. During inspection of the levee system four areas were identified as needing repair. The four locations are Mitchell Avenue, Nevada Street, Donald Street and Greenbrier Rd. All repairs are needed to help to restrict access onto the levees . The vote of the motion was as follows . Ayes : Two. Absent : Anders . Motion carried. Associate Engineer Jim Ellis requested approval of Extra Work Order for a net increase of $88, 965 . 90 to include Falls Avenue bridge repair in the F.Y. 1996 Bridge Deck Repair, Contract No. 471 . Originally this bridge was removed from the bridge repair program because estimates indicated that it would cause the project to exceed the budgeted funds. The bids received were considerably lower than estimated and now would allow the repairs to be made to Falls Avenue bridge and still stay within the proposed project budget from local option sales tax funding. The City of Waterloo was deeded land on the dead end side of the bridge . There are proposals to use this area as a future storage facility or recycling area. Repairs would be considerably cheaper at $88, 965 . 90 now, but if delayed until next year they are estimated to be $112, 894 . 33 . Further deterioration of the deck surface could require a full deck replacement which is estimated to cost $615, 000 . Moved by Jordan, seconded by Getty to approve the request for a change order in the amount of $88, 965 for the Falls Avenue Bridge Deck repair and recommend approval to the city council . Ayes : Two. Absent : Anders . Motion carried. Anders now present at 5 : 09 p.m. Administrative Director Bob Stevenson reviewed the report from Wayne Claassen Engineering and Surveying, Inc . on the Northwest Interceptor and Airport Area Sanitary Sewerage Improvements . The study proposes several alignments for the Northwest Interceptor to take and the city needs to establish a final route to allow the project to proceed. The Northwest Interceptor is proposed to be a 36 inch pipe as an extension of the Intercity Interceptor from Falls Avenue to Hackett Road. Alignment options include purchase of right-of-way or use of existing right of way with street repair or reconstruction required. Total costs for the alignment options range from $4, 438, 623 to $5, 175, 746 depending on how much street reconstruction is done . The project is eligible for the EPA grant except for the street reconstruction costs which would need to be paid with Local Option Sales Tax funds or General Obligation Bond money. The partnering committee and staff recommend that either option Cl or Dl be considered for approval . City Engineer Eric Thorson reported that many of the streets along this route don' t need to be reconstructed and could be overlayed instead. The reconstruction of streets would require that the five year street repair plan be modified to include this project . Claassen has also recommended upgrades and changes to the Airline, Midland, Virginia and Park Road pump stations . These upgrades along with the interceptor work should relieve any flow or capacity problems from the Airport if development occurs with dry industries . Moved by Getty, seconded by Jordan to approve the report and complete work on the pump stations as recommended and to recommend approval of alignment C1 estimated to cost $5, 175, 746 and forward to the city council for approval . Ayes : Three. Motion carried. Public Works Committee September 23 , 1996 Page 2 City Engineer Eric Thorson reported on status of 1996 Street projects . Contract 501 is eighty-four percent complete with Locust, Belmont and Loralin streets waiting for a final layer of asphalt . The patch and repair contract is seventy percent complete and all repairs for the overlay program have been done . The Street Department is nearly done with the seal coating project but the contractor has just started work on their portion of the seal coating. The contractor is working 12 hour days, seven days a week and hopes to get as much done before October 12th as possible . Getty asked if there are penalties that can be assessed for failure to complete the work. Thorson stated that normally this isn' t done because the delays are caused by weather however if a contractor fails to make reasonable effort to complete the project then there can be penalties assessed. Getty asked why streets were torn up far in advance of the laying of asphalt . Thorson explained that the machine used to crack and seal the concrete is used throughout the state and only available on certain dates . Generally the contract schedules as much for that machine as possible in a short time frame and then returns to complete the work later. With no further business before the committee, it was moved by Jordan, seconded by Getty to adjourn the meeting at 5 : 35 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 16, 1996 4 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as amended to add discussion of the free fall leaf pickup under new business . Ayes : Three. Motion carried. Administrative Director Bob Stevenson reported on the fencing estimates prepared for the Riverview Plan. Craig Ritland has estimated that the cost will be $63 , 000 to install a fence for a division between the ATV area and the regular park. Bob Bamsey, RUST Infrastructure & Environment, estimates a four to six foot chainlink fence installed to protect the wetlands would be twenty to thirty thousand dollars . Councilperson Anders stated that the cost to establish the wetlands has been in excess of $200, 000 . It is more cost effective to fence the area as protection than to allow the wetlands to fail . Moved by Jordan, seconded by Getty to authorize the Administrative Director to proceed with applying for funding from the EPA grant to fence the wetlands, to proceed with the purchase and report on it' s eligibility. Ayes : Three . Motion carried. Superintendent of Sanitation Dick Grimm proposed that the free fall leaf pickup be scheduled for the two weeks beginning October 28th and ending on November 8th. The farmer which accepted the leaves for mulch last year is so happy with the current arrangement that he has offered to debag the leaves for a small fee also. Grimm recommends accepting the offer in place of paying staff to debag the leaves . Moved by Getty, seconded by Jordan to establish the free fall leaf pickup on the dates of October 28th through November 8th, 1996 . Ayes : Three . Motion carried. City Planner Don Temeyer requested approval for the submission of a Congestion Mitigation Air Quality grant in conjunction with Iowa Northland Regional Council of Governments . This grant would provide funding for signal improvements which would optimize traffic flow thus reducing vehicle emissions . The $288, 000 grant would require a 20% match with a one percent commission to INRCOG. The second grant available is a Statewide Enhancement Grant for an extension of the Window on Waterloo program. This grant would require a 30% match from the city. There are two possible needs for the grant . Residents on Leland Avenue have asked for a berm to be erected along Washington Street to mitigate the noise created by the interstate . Roman Frackiwiecz is the resident spearheading this request . Another possibility would be to erect jersey barriers or eliminate housing along the Washington and Eleventh Street intersection. Houses have been struck during accidents occurring at this intersection. Councilperson Getty recommended sending a letter to the residents outlining these options and holding another meeting next week to gather residents' input . Temeyer agreed to prepare the letters for residents and schedule a meeting for the following Monday. He also reported that the deadline for grant submission is October 1, 1996 . Moved by Getty, seconded by Jordan to approve the grant preparation and schedule a meeting with the residents for September 23 . Ayes : Three . Motion carried. The priority order of the submitted projects for traffic signal improvements was discussed with Traffic Engineer Tim Mrozek. Installation of signals at the intersection of Hammond and Ridgeway Avenue is the highest priority. Signals at West 11th and Commercial need to be upgraded as they are quite old. The next three projects are all system upgrades and cost approximately the same amount with no need to give one higher priority than another. The category two accidents are rated by cost/benefit ratio and prioritized by the Department of Transportation on that basis Public Works Committee September 16, 1996 Page 2 statewide. Councilperson Getty asked the engineers to report on the status of the 1996 Street projects at the next Public Works meeting. With no further business before the committee, it was moved Getty, seconded by Jordan to adjourn the meeting at 5 : 15 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 9, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Three . Motion carried. The consideration of installing a prohibiting left turn on Black Hawk Road was delayed until after the review of the Riverview Plan. Administrative Director Bob Stevenson reported that there are several issues which need to be addressed in the Riverview plan. City staff, consultants and committee members are needing to address the issues of security for the wetlands, right of way acquisition and the allowance of four wheel drive vehicles in the park. There are questions about how to protect the wetlands that have been developed in cooperation with the DNR from vandalism until they have reached maturity. Options to consider would be fencing, park ranger services or signage. It is the recommendation that the city consider all three methods until the wetlands have developed to the point where they would be impassable . There is only one business left in the Riverview park area. J & L Auto Salvage leases part of its property from the City and other sections from another land owner. To complete the Riverview plan as designed the city would need to negotiate the purchase of the adjacent property and relocate the business . Notice can be given to terminate the city' s lease with J & L. The final item for consideration is whether to allow four wheel drive vehicles into the park or to limit use to all terrain vehicles only. The Cedar Valley Lakes Board and Riverview Committee are both recommending that the park be limited to ATV' s only. Craig Ritland explained that there is grant money available if the park is dedicated to ATV use but the deadline for grant submission is October 1st . The City Council would need to act quickly by designating the park to ATV use only to meet the deadline of the grant . The grant funds would require no matching funds and could provide money for fencing also. Getty feels that it would better serve the area for ATV use only and not four wheel drive vehicles . Four wheel drives will tear up the land and must be segregated from ATV trails for safety reasons . Councilperson Anders stated that the council would be remiss in not moving forward with the plan recommended. Moved by Getty, seconded by Jordan to recommend approval of the designation of ATV use only in Riverview park and to proceed with applying for funding. Councilperson Jordan also asked that the motion be amended to encourage the finding of a location to accommodate four wheel drive access . The maker of the motion agreed to the amendment as seconded. Ayes : Three . Motion carried. It was moved by Anders, seconded by Jordan to authorize the Administrative Director to notify J & L Auto of the cancellation of the lease and to get appraisals for the purchase of the property. Ayes : Three . Motion carried. Stevenson reported that Aspro is also interested in procuring the mineral rights to mine the area and provide for future enlargements by creating additional lakes . Councilperson Getty asked that cost estimates be prepared for fencing or creating berms along the wetlands and the ATV trails . Craig Ritland and RUST Infrastructure & Environment will return with estimates to the Public Works Committee in one week for Public Works Committee September 9, 1996 Page 2 further review. The recommendation of the Traffic Engineer to install prohibiting left turn maneuvers on eastbound Black Hawk Road at Fletcher Avenue was discussed. Traffic Engineer Tim Mrozek explained that a complaint had been received about the intersection and it was then analyzed by staff . Traffic counts were taken and accident reports were compiled from January, 1993 to present . A field review of sight distances indicate that there is inadequate sight distance for eastbound left turns . Traffic volumes indicate that forty percent of the traffic at the intersection is making a left turn. However there has been only one accident since 1993 . Councilperson Anders stated that with the high volume of left turns and low accident rate he would be reluctant to make any changes to the intersection without contacting the local residents . Mrozek agreed to send a letter to the area residents and solicit their input on the need to make left turns . Moved by Getty, seconded by Jordan to table the discussion for two weeks pending the result of the letters indicating the number of objections to the recommendation. Ayes : Three. Motion carried. Traffic Engineer Mrozek provided a list of signal projects which the Iowa Department of Transportation has asked to have prioritized. The Committee agreed to look at the list and return with recommendations . It was moved by Getty, seconded by Jordan to place the list back on the agenda next week after review by the committee . Ayes : Three . Motion carried. With no further business to discuss, it was moved by Jordan, seconded by Getty to adjourn the meeting at 5 :35 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 3, 1996 5 :30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to repair number 1 air compressor at the Headworks Building was reviewed. Compressed Air & Equipment Co. of LaPorte City, Iowa, has submitted a quote of $1, 400 . 00 . Compressed Air is the factory representatives for Quincy air compressors . With the completion of the new Headworks Pump Building, this air compressor will be moved to the filter building to replace an existing air compressor. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, updated the committee on 304 Riehl Street, 306 Riehl Street, 121 Cutler, 402 Sunnyside, and 826 Columbia. Cars parked at 304 Riehl Street are the main problem and the police are investigating; the residents at 306 Riehl have been notified and Black Hawk County Health is monitoring the situation; Neunkirk has been given five days to clean up 121 Cutler and he will have to renew his license shortly; garbage complaints have been received for 402 Sunnyside and they have been given a second warning; 826 Columbia was given a ten day notice and a citation has been issued. Mr. Grimm stated that many of the lots that are mowed are repeat violators . He suggested a sliding rate scale and that Assistant City Attorney Sang-Ki Han informed him that a rate scale would be legal . The current $85 fee includes a $20 administration cost and a $65 service fee . Mr. Grimm suggested that if a repeat violation for mowing or shoveling snow occurs in the same season that the fee be doubled. Councilperson Jordan suggested that the violators be notified by certified mail . Mr. Grimm stated that in the past that certified mail has not worked. Currently a placard is posted on the property for ten days, and he would like to see that changed to five days . It was the consensus of the committee that the following sliding scale for administration costs be implemented: $20 for first offense, $40 for second offense and $60 for third offense . Mr. Grimm was instructed to prepare a resolution for council approval for the fee increase . Mr. Grimm addressed the issue of toys being strewn on property. He contacted Cedar Falls and Cedar Rapids and they recognize that there is a problem but do not have a policy in place . Mr. Grimm suggested a letter be sent to the property owner regarding the appearance of the property. Mr. Grimm updated the committee on how missed garbage complaints are handled. If a call is received, that address is tracked for the next two to three weeks to be sure that the garbage is picked up. Sharon Spear will be policing the garbage complaints when yard mowing is completed this season. She will issue warning letters for residents who leave extra garbage without the stickers . Currently, when a call is received, the caller is requested to leave a telephone number or their address so the Sanitation Department can let them know what action is taken on their complaint . If the caller does not wish to leave a telephone number or address, the department still follows up on the complaint . He suggested that his department be authorized to issue letters or tickets in the same manner parking violations are issued in the winter. Mr. Grimm stated that three to four years ago his department had a staff of 20 and now there are 13 employees . They have re- established bulk pick up. Residents contact the Sanitation Public Works Committee September 3, 1996 Page 2 Department and for a fee of $10 ten items, such as refrigerators, freezers, etc . , will be picked up. The residents must prepay the $10 fee . If the items are picked up because of a complaint, the fee is $60 . Mr. Grimm informed the committee that if a resident calls that their garbage was missed that operator must return and pick up the garbage . The third automated route is underway as of today. We now have 13 , 268 residence using the new cans out of 22, 500 customers . A new contract was negotiated with Corkery at a lower fee. He asked for authorization to paint the old garbage trucks to use during leaf pickup. Councilperson Getty instructed Mr. Grimm to get estimates and return to the committee with a recommendation. The Sanitation Department will share a booth at the National Cattle Congress with Black Hawk County. Mr. Grimm proposed that a monthly column be put in the Courier with topics such as bulk items, volume based garbage, holiday schedules and leaf pickup schedules . He informed the committee that the 300 and 600 gallon containers will be delivered to the schools in October. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 6 : 03 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 29, 1996 3 :30 p.m. First Floor Conference Room Members present : Getty. Members absent : Anders, Jordan. There was not a quorum present . General discussion was held between Councilperson Getty and Dick Grimm, Superintendent of Sanitation & Recycling. Nancy Eckert Deputy City Clerk PUBLIC WORKS COMMITTEE August 26, 1996 4 : 05 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Superintendent of Sanitation & Recycling for authorization to purchase additional 32 gallon carts for automated garbage routes was reviewed. Due to numerous customers requesting to exchange to smaller carts, the department has run out of 32 gallon containers . The cost for the carts is $3, 548 . 00, plus $400 for freight . Moved by Getty, seconded by Jordan that the Superintendent of Sanitation & Recycling be authorized to purchase 100 of the 32 gallon carts . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 : 10 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 19, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids received for two portable concrete mixer units were reviewed: Bidder Bid Amount Gierke-Robinson Co. $2 , 239 . 00 per unit Black Hawk Rental $3, 009 . 00 per unit Best Rent All $3 , 024 . 34 per unit It was the recommendation of the Superintendent of Water Pollution/Flood Control that the low bid of Gierke-Robinson Company in the amount of $2 , 239 per unit, for a total of $4 , 478 be approved. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three . Motion carried. Tim Shea, Superintendent of Water Pollution/Flood Control, updated the committee on the removal and disposal of solids . As a part of the continuous operation of the solids removal and disposal, the grit is being hauled to the landfill . The cost of hauling is higher than normal because the grit has not been hauled for the past two years . The operation is currently 25 percent completed at a cost of $9, 273 . 83 . The department budgeted $275, 000 . 00 in Line Item 1341 and has a current balance of $261, 207 . 97, which also funds the contract with Nutri Ject . Moved by Getty, seconded by Jordan to receive and file the report of the Superintendent of Water Pollution/Flood Control . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5 : 06 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 8, 1996 3 : 00 p.m. First Floor Conference Room Members present : Mayor Rooff, Getty, Jordan. Members absent : Anders . It was moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Two. Absent : Anders . Motion carried. Mayor Rooff reported that he has been meeting with Dick Grimm to review the goals and objectives being set for the Sanitation Department . He has also asked for an evaluation of the staffing methods Grimm has employed within his department . Mayor Rooff asked the Public Works Committee to set up periodic meetings with Mr. Grimm to continue providing input into setting goals and the methods being used by the Sanitation Department . Mayor Rooff requested that the members of the Public Works Committee take a tour of the water pollution control plant being operated privately by PSG in Oklahoma City. This would give the committee an opportunity to evaluate a privatized pollution control facility. PSG has stated that they could provide operational savings of $600, 000 if they were given management of the Waterloo facility without any further changes . Councilperson Getty suggested that he and Councilperson Anders would look into taking the trip after Anders returns from his trip. With no further business before the committee, it was moved by Getty, seconded by Jordan to adjourn the meeting at 3 : 15 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 5, 1996 4 :45 p.m. Large Conference Room Members present : Jordan, Getty. Members absent : Anders . Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Moved by Jordan, seconded by Getty that the request of the Assistant Superintendent of Streets for authorization to seek bids for removal of snow in the downtown area for the upcoming snow season be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Assistant Superintendent of Streets for authorization to seek bids for deicing salt for the upcoming winter season was reviewed. The city will be doing a joint purchase with the City of Cedar Falls as we have done in the past . The city bid 4, 100 tons last year but actually used 4 , 700 tons . Moved by Jordan, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for three new pickup truck vehicles was reviewed. The trucks will replace older model vehicles and will be used by foremen in the department . Moved by Jordan, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for two portable concrete mixer units was reviewed. They will be gasoline powered for use at remote areas and equipped with 2 inch ball hitches for towing by service vehicle . The mixers will replace two old units and will be utilized for reconstruction/construction projects in collection systems maintenance. Moved by Jordan, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. A request from Margret I . Ryan for a curb cut at 2717-2719 West Eighth Street for the purpose of constructing a second driveway to provide off-street parking for tenants was reviewed. The property has 75 feet of frontage with an existing driveway on the northerly end of the house . Present city policy requires frontage of 100 feet or more for two driveways to be approved. On-street parking is presently available. It was the recommendation of Eric Thorson, City Engineer, that the request be denied based on city policy and present availability of on-street parking. Moved by Getty, seconded by Jordan that said request be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 01 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 22, 1996 4 : 10 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Jordan. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The following bids received for erection of a 40 foot double gate across the bridge at the east end of Falls Avenue were reviewed: Bidder Bid Amount Miller Fence $ 567 . 63 - 4' high Miller Fence $ 774 . 67 - 6' high Fence Masters $1, 280 . 00 - 6' high It was the recommendation of the Superintendent of Sanitation & Recycling that the bid from Miller Fence in the amount of $567 . 63 for a 4 foot high fence be approved. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 20 p.m. Ayes : Two. Absent : Jordan. Motion carried. Susan Fangman City Clerk 6 PUBLIC WORKS COMMITTEE July 15, 1996 5 : 25 p.m. Large Conference Room Members present : Jordan, Getty. Members absent : Anders . Moved by Getty, seconded by Jordan to approve the agenda as proposed. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Water Pollution Flood Control to negotiate a continuation of services agreement with Nutri-ject for sludge disposal was reviewed. The current agreement expires soon. The process of waste treatment is changing with the expansion of the treatment facility and the anticipated clarifier from Eagle Tannery becoming operational . Nutri-ject has been the successful bidder for the last two contracts and continues to provide professional service while keeping good field application records, and has been understanding and highly cooperative during times that the construction has disrupted operations . Moved by Getty, seconded by Jordan to approve the request to negotiate a continuation of services agreement with Nutri-ject for sludge disposal services . Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan to adjourn the meeting at 5 : 30 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 8, 1996 5 :20 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, presented the policy for solicitation of donations during neighborhood cleanup. Solicitation of donations will be limited to the exit from the site and not at the entrance or collection point . The collection efforts should not coerce the residents but be of a non-demanding nature so that everyone understands that it is a free-will offering. Every effort should be made to inform the citizens that this is not a requirement for use of city services and that the city does not collect fees for this program. The Sanitation & Recycling Department is willing to help by printing the handouts for the projects . It is a department requirement that the handouts be pre-approved to assure that all the pertinent information is included to help avoid conflicts the day of the cleanup. Moved by Anders, seconded by Jordan that the above policy be approved. Ayes : Two. Nays : Getty. Motion carried. Councilperson Getty stated that he is opposed to any collecting being done at the neighborhood cleanups . The city is providing a free service and neighborhoods will take advantage of other free services . Councilperson Getty requested that the policy be forwarded to the full council . Moved by Getty, seconded by Jordan that the proposed policy for solicitation of donations during neighborhood cleanup be forwarded to the full council with recommendation of approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 26 p.m. Ayes : Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 1, 1996 4 :30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, presented a proposed policy for sanitation surcharges for violation of garbage services . The following list of violations are the most common: 1 . Illegal material in regular garbage containers . a. batteries b animal waste c . liquids d. yard waste e . uncontained ashes, dirt or saw dust f . cans with wet paint and other hazardous materials g. medical waste not properly contained 2 . Extra containers without city bag tags . 3 . Yard waste not in proper containers . 4 . Containers left at curbside before 6 : 00 p.m. the night before collection day and left out past 8 : 00 p.m. on collection day. 5 . Improper containers such as cardboard boxes, barrels without handles . 6 . Containers over 40 lb. weight limit . 7 . Yard waste not in city yard waste bags . 8 . Containers not properly located or not moved upon request . It was the recommendation of the Superintendent of Sanitation & Recycling that a oral and written warning be given and if the violation continues the customer be billed a surcharge of $10 per week for handling each additional violation. Moved by Getty, seconded by Jordan that said surcharge policy be approved and forwarded to the full council for approval . Ayes : Three . Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, reported on volume based garbage' s affect on illegal dumping in the city. Mr. Grimm has not seen a significant increase in the amount of illegal dumping when compared with last year prior to the volume based garbage routes . Ron Welper provided the committee a copy of a flyer used to solicit donations during neighborhood cleanup. One volunteer was unclear about donations and was not a member of neighborhood group. Mr. Getty felt that allowing donations during neighborhood cleanup reflected badly against the city since the clean-up was done by volunteers . Mr. Grimm had decided not to allow the solicitation of funds but after discussion with neighborhood association he agreed to allow the collection of funds either at the beginning or end. It was requested that Mr. Grimm prepare a written policy for review by the Public Works Committee on July 8, 1996 . With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 02 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk w PUBLIC WORKS COMMITTEE June 17, 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty to approve the agenda as amended to add the discussion of funds collection at neighborhood clean ups and surcharge policy for garbage violations . Ayes : Three. Motion carried. Moved by Getty, seconded by Jordan to approve the request of the Water Pollution Flood Control Department to purchase a replacement stem for flood gate B2 from Utility Equipment for $1, 090 plus freight . Ayes : Three. Motion carried. Dick Grimm, Superintendent of Sanitation and Recycling reviewed his request to purchase 300 and 400 gallon garbage containers to establish a pilot program for picking up public buildings' waste . Currently private contractors are used for waste pickup and establishing this program would allow the Sanitation Department to service city buildings and possibly also the school buildings . Moved by Jordan, seconded by Getty to approve the request to purchase four 300 gallon containers and two 400 gallon containers from Mid-Iowa at a cost not to exceed $1, 623 . Ayes : Three . Motion carried. Grimm will be returning with his analysis in early fall on the pilot program costs . Grimm reported that problems have been occurring during the neighborhood clean up projects with Operation Pride . Neighborhood associations are asking for donations during the clean up and citizens are interpreting it to be a fee charged by the City. Grimm was directed by the committee to notify the neighborhood associations not to solicit donations during the clean up days as the City is providing the service free . Grimm asked for authorization to develop a surcharge policy to address repeat violators of the City' s garbage policy. Violations include adding yard waste or hazardous waste to regular garbage containers, exceeding the three bag limit and failing to attach extra bag stickers on automated containers which are overflowing. Staff currently makes contact with violators of the policies but there are no methods to enforce the policies without a surcharge system. Grimm proposes developing a charge for service fee, like the weed and clean up service of Operation Pride . One warning would be issued first and then fees assessed for additional violations . It was moved by Getty, seconded by Jordan to direct the Superintendent of Sanitation and Recycling to write a policy to include establishing the fee schedule with a method of collection and return to the committee in two weeks . Ayes : Three . Motion carried. Bob Stevenson, Administrative Director, reviewed the list of projects for the Water Pollution Control Facility Improvements . It is estimated that an additional three to five million dollars will be available to be used for additional projects on the list . Project costs are coming in under the engineers' estimates so funds may be used for items on the list that are not funded at this time . The committee requested time to review the list of projects which have been prioritized and they will return comments to Stevenson. Anders asked for an update on the sludge cake storage building project . Staff reported that the proposal from Nutri-ject has been placed on hold and the contract for sludge hauling was extended through July. Anders asked where the sludge hauling program is addressed in the consent decree. Bob Bamsey, RUST Environment, reported that it is not listed specifically in the consent decree but the EPA could go back and place it in the plans at any time . Tim Shea, Superintendent of Water Pollution Flood Control, stated that every plant in Iowa is under a five year order from the Department of Natural Resources on sludge handling. Anders stated that he would ask the Mayor, City Attorney, Administrative Director and WPFC Superintendent to work out whether the city should continue pursuing a professional services contract for sludge storage or leave it in as a project on the improvements list . With no further discussion, it was moved by Jordan, seconded by Getty, to adjourn the meeting at 5 : 00 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 10, 1996 4 : 25 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following quotes received for a stationary car wash for the Water Pollution Control Plant were reviewed: Bidder Bid Amount Hotsy Equipment $4, 313 . 70 Car Wash Consultants Inc . $8, 995 . 00 Hydro Spray $4, 575 . 00 It was the recommendation of the Water Pollution/Flood Control CS/M Supervisor that the low bid of Hotsy Equipment in the amount of $4 , 313 . 70 be approved. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 : 36 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 3 , 1996 4 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. It was moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Three. Motion carried. Sanitation and Recycling Superintendent Dick Grimm provided a list of pros and cons which staff developed about garbage pickup in alleys . Alley pickup is considered to make a cleaner neighborhood appearance but also allows more accumulation of debris in the alley. It requires additional maintenance to be done on alleys from the heavy truck traffic. More overgrowth in alleys causes damage to trucks, especially mirrors and increases the chance of injury to workers . Workers are injured by swinging branches and they are prone to more accidents as the footing is uneven in the alleys . Councilperson Getty made a motion to consider setting a policy which establishes alley pickup from May to October of each year and garbage pickup curbside from November through April of each year, seconded by Jordan. Automated routes and those preparing for automation this year would remain as curbside pickup. The motion was voted on with the following results . Ayes : Three . Motion carried. The City Clerk was directed to work with the Superintendent of Sanitation and Recycling to establish the policy for full council consideration. With no further discussion it was moved by Getty, seconded by Jordan to adjourn the meeting at 4 :41 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 20, 1996 4 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to enter into a one year agreement with Rummel Construction, Inc . for sampling and inspection on the lagoon at a cost of $2 , 200 . 00 was reviewed. Rummel will perform the inspections and make recommendation to Water Pollution/Flood Control . It is recommended that because of grease buildup and wear on the cover that inspections be done on a yearly basis . Moved by Jordan, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to purchase a stationary power machine at a cost of $4, 313 . 70 was reviewed. The power washer would be used to keep trucks as well as equipment clean. Bids were not taken on the power washer. Moved by Jordan, seconded by Getty that bids be taken on the power washer and brought back to the committee for review. Ayes : Three. Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to move the unused waste gas burner from the lagoon to the plant and to purchase controls for the burner at a cost of $10, 000 . 00 was reviewed. A larger gas burner has been purchase for the lagoon and a smaller burner is available for use at the plant . At the time of the purchase an additional control package, which would have cost approximately $9, 000 . 00, was not purchased. An additional $1, 000 . 00 is needed for electrical and piping to install the burner. At present the unused gas is vent to the atmosphere . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the Water Pollution/Flood Control CS/M Supervisor to purchase two SCBA units and two replacement tanks for confined spaced entry program at a cost of $3 , 486 . 00 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5 : 03 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 13 , 1996 3 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The following quotes received for a one ton electric hoist were reviewed: Bidder Bid Amount Granger $1, 648 . 00 Campbell Supply $1, 475 . 00 Motor Winding $1, 350 . 55 It was the recommendation of Water Pollution Control that the quote from Motor Winding in the amount of $1, 350 . 55 be accepted. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of Water Pollution Control to spend $3 , 065 . 00 for a roof on the Blower Building at the Lagoon and to repair the roof on the Power House be approved. Ayes : Three . Motion carried. The request of the Associate Engineer for authorization to seek bids for replacement of a box culvert on Eldora Road was reviewed. The Engineering Department is looking at replacing the box culvert with two 48" diameter pipes . The total cost for the project is estimated at $19, 475 . 00 . Moved by Jordan, seconded by Getty that said request be approved. Ayes : Three . Motion carried. The proposed cost expenditures for railroad crossing improvements on Franklin Street, Sycamore Street, Mulberry Street, North Elk Run Road and Lafayette Street to be included in the Railroad Crossing Improvement Program were reviewed. The improvements would be funded approximately 60 percent state, 20 percent railroad, and 20 percent city under the Iowa Department of Transportation' s Grade Crossing Surface Repair funds . The city' s share would be paid from General Obligation Bond funds . Both the Union Pacific and Chicago Central and Pacific Railroad companies have proposed submitting six joint "Notice of Intent" documents to the IDOT Rail and Water Division for review and further processing. Moved by Getty, seconded by Jordan that the proposed cost expenditures for six additional railroad crossing improvements and "Notice of Intent" be approved and the City Engineer authorized to sign said document and submit to the Iowa Department of Transportation. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 3 : 55 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 6, 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage to purchase a used chip spreader was reviewed. Several local and outside equipment suppliers were contacted. A chip spreader has been located in St . Louis, Missouri and will be brought to Waterloo on May 7, 1996 to allow staff to inspect the chip spreader. The price of the machine is $18, 300 delivered. Moved by Jordan, seconded by Getty that authorization be given to purchase the used chip spreader at a cost of $18, 300 if the machine is acceptable. Ayes : Three . Motion carried. A proposed garbage refund policy was reviewed. The council requested that the clerk' s office review the city' s policy on refunding garbage fees . Current practice is that the city will refund one year' s fees if the residence or business provides proof that they have contracted with a private hauler for the period billed. Councilperson Getty asked that the time frame be shorten to six months . The Clerk' s office concurs with the request to shorten the time frame for residential properties contracting with a private hauler. They are required to complete the private hauler exemption form annually. It was the recommendation of the City Clerk that business accounts be allowed a refund for one year due to the fact that all business accounts are permanently exempt for garbage fees . The city does not provide garbage pick up to any business by ordinance and so the charge for service is entirely a clerical error on the billing. It was moved by Getty, seconded by Jordan that said garbage refund policy be approved. Ayes : Three . Motion carried. The proposed Lien Exemption Policy for Landlords, a Lien Exemption Form, and authorization to update water, sewer and garbage deposits for tenants were reviewed. Landlords have asked that they be exempt from sewer and garbage assessments for fees that their tenants have failed to pay. In order for a landlord to be exempt they must notify the Water Works that they want a lien exemption, fill out a lien exemption form and a $105 deposit must be paid to the Water Works by the tenant . There are numerous tenants who have not deposited the required $105 . The Clerk' s office requested authorization to bring those deposits up to the required amount prior to approval of a lien exemption. When a landlord requests an exemption at an address where the tenant has not made the amount of deposit required, the landlord will be notified that the tenant must meet the required $105 deposit within 20 days or the lien exemption will not be allowed. Moved by Jordan, seconded by Anders that the Lien Exemption Policy for Landlords, the Lien Exemption Form be approved and the City Clerk be authorized to notify landlords who request a lien exemption at an address where the tenant does not meet the required $105 deposit, the tenant must meet the deposit requirement within 20 days or the lien exemption will not be allowed. Ayes : Two. Nays : Getty. Motion carried. A list of streets adjacent to schools and the speed limits, 4-way stop signs along with pedestrian crossing signals was reviewed. It was moved by Getty, seconded by Jordan to receive and file the list and forward to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 :31 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk FINANCE COMMITTEE May 6, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Getty. Members absent : Krizek. Moved by Getty, seconded by Mollenhoff that the Agenda, as amended to delete Item No. 4 entitled "Authorization to pay off mainframe computer and sell to Data General Corporation--Police Chief" and the addition of a pre-authorization request from Building Maintenance, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the Minutes of April 22 , 1996, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for repainting of fire apparatus engine #303 and #304 were reviewed: Bidder Bid Amount Rydell Chevrolet, Inc . $5, 200 . 00 per vehicle Cedar Valley Truck Center $6, 384 . 00 per vehicle The Fire Department will remove all necessary equipment and trim, including chrome, aluminum, glass and replacement of front fender on Engine #304 . The bid is for painting the two vehicles red. Funding is available from the Capital Equipment account . There will be additional costs for replacement of body parts and refurbishing done by the department . The renovation is expected to extend the life by ten years . It was the recommendation of the Fire Chief that the low bid of Rydell Chevrolet, Inc . in the amount of $5, 200 . 00 per vehicle be approved. Moved by Getty, seconded by Mollenhoff that authorization be given to paint fire apparatus engine #304 . Ayes : Two. Absent : Krizek. Motion carried. The request of the City Planner for authorization to seek bids for accounting services for the Section 8 Certificate, Section 8 Housing Voucher and Ridgeway Towers was reviewed. HUD regulations require that service contracts with the Housing Authority be rebid every two years to assure competitive rates . In addition to the monthly printouts supplied under the accounting contracts, the contracts provide for the quarterly, semi-annual and year end financial statements in the format required by HUD. Due to the complex nature of the pubic housing debt service and operating subsidy calculations and the periodic changes in federal regulations, HUD must approve the accounting firm used to prepare its required financial statements . The monthly cost for the current service is $323 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Superintendent of Central Garage to purchase a used chip spreader was reviewed. Several local and outside equipment suppliers were contacted. A chip spreader has been located in St . Louis, Missouri and will be brought to Waterloo on May 7, 1996 to allow staff to inspect the chip spreaders . The price of the machine is $18, 300 delivered. Moved by Getty, seconded by Mollenhoff that authorization be given to purchase the used chip spreader at a cost of $18, 300 if the machine is acceptable . Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage and sewer refund in the amount of $234 . 60 for 201 Polk Street be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage refund in the PUBLIC WORKS COMMITTEE April 22 , 1996 3 : 55 p.m. Large Conference Room Members present : Chairperson Anders, Jordan. Members absent : Getty. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Assistant City Engineer for authorization to seek quotes for a concrete cylinder breaker was reviewed. The machine determines the compressive strength of 6" x 12" cylinders which are made from the actual concrete used during construction of a project . The strength of the concrete determines when a concrete street can be opened to traffic, when a structure can be backfilled, etc . The Engineering Department is presently using 6" x 6" x 20" beams for testing purposes . The weight of a concrete beam is approximately 65 pounds and several employees have received injuries as a result of lifting the beams . The concrete cylinders would weigh approximately 30 pounds and be much easier to carry from the project site to the testing location, thus reducing the potential for injuries . The estimated cost of the cylinder breaker is $7, 250 . 00 and funds are available in the Engineering Department budget to purchase the equipment . Moved by Jordan, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4 : 00 p.m. Ayes : Two. Absent : Getty. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 15, 1996 4 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Water Pollution/Flood Control Superintendent for authorization to purchase concrete forms for the catch basin repair replacement program from Stetson Building Supply at a cost of $3 , 877 . 63 be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a concrete saw for sewer maintenance from Gierke- Robinson Co. at a cost of $2, 414 . 00 was reviewed. In the past the street department' s saw has been used or staff has rented one at a cost last year of more than $500 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase a variable speed drive to be used at the WCF&N lift station at a cost of $4 , 217 . 00 from Hupp Engineered Products be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase ten manhole invert castings and ten manhole castings from Neemah Foundries at a total cost of $3 , 040 . 00 be approved. Ayes : Three . Motion carried. The request of Cardinal Construction Company to eliminate parking from the west side of Park Avenue and the contractor be allowed to barricade to allow the use of the two southbound lanes and parking lane to maintain two-way traffic was reviewed. At the preconstruction meeting for the East Park Avenue ramp, it was noted that the city would prefer to maintain head-to-head traffic west of the center line of East Park Avenue . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 :46 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 8, 1996 5 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. It was moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes : Three . Motion carried. The flooding problem at 5050 Foulk Road was discussed by the members of the committee after they had an opportunity to visit the property. Councilperson Getty stated that after reviewing the situation and speaking with the property owner he didn' t feel the city was responsible to resolve this problem. The property owner indicated that he would be contacting his attorney regarding a possible solution to the matter and Getty suggested that no action be taken until notice is received from the property owner or his attorney. Councilperson Anders agreed that he isn' t convinced of the city' s responsibility in this matter. City Engineer Eric Thorson indicated that staff had researched this matter and found that the city had talked to the original property owners about providing fill when the adjacent city lots were filled but the offer was not accepted at that time . There would be considerable expense to haul dirt to this location now because it is not near any city project under construction this year. It was moved by Getty, seconded by Jordan to drop the matter from discussion until further action is taken by the property owner. Ayes : Three. Motion carried. With no further business before the committee it was moved by Getty, seconded by Jordan to adjourn the meeting at 5 :25 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 1, 1996 2 :45 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Councilperson Jordan now present at 2 :47 p.m. The request of the Superintendent of Central Garage for authorization to investigate the purchase of a chip spreader was reviewed. The city is beginning an aggressive five-year seal coating program on unimproved streets using the same process that was used in Cedar Terrace Addition. In order to proceed, a chip spreader needs to be purchased so that we are able to spread the rock evenly on the surface. Last year the city borrowed Black Hawk County' s chip spreader to seal coat about a mile of streets . This year the city will be seal coating five to seven miles that will be done in-house and will be unable to borrow the county' s for that large of a program. A used chip spreader will sell for approximately $20, 000 while a new machine costs approximately $75, 000 . Moved by Getty, seconded by Jordan that the Superintendent be authorized to search for a used chip spreader and return to the committee with a recommendation. Ayes : Three . Motion carried. The agreement with RUST Environment & Infrastructure, Inc. to prepare a Conceptual Design Report on the renovations or improvements needed at the existing Easton Avenue site was reviewed. The scope of work is included for Phase I which will culminate with the preparation of the conceptual design technical memorandum. There are twenty-one steps within Phase 1 . The scope of work has been reviewed and recommended by the partnering team. The compensation for the phase will be a lump sum contract of $64, 000 of which 55 percent will be paid using federal funds, with the city paying $28, 880 . The matching funds will come from sewer revenues . Moved by Jordan, seconded by Getty that said agreement be approved and forwarded to the full council for review. Ayes : Three . Motion carried. Discussion was heard on the flood problem at 5050 Foulk Road. City Engineer Eric Thorson reviewed the plans that were developed for the area in the late 1970s when improvements such as curb and gutter and storm sewer needed to be done. Mr. Collins, the owner of the property, stated that there has been a lot of damage to the property and he has been unable to use it . Shaulis Road is south of his property and it washes out quite often. Mr. Collins informed the committee that he would like the city to fill in his property to the same level as adjacent lots and replace trees and a fence . Mr. Collins will speak to his attorney to develop a plan and return to the committee . Moved by Jordan, seconded by Anders that this item be tabled to April 8, 1996 to allow everyone time to investigate the problem. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 3 : 07 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 25, 1996 3 : 00 p.m. Large Conference Room Members present : Chairperson Anders, Getty, Jordan It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Jordan. Motion carried. It was moved by Getty, seconded by Anders to approve the request of the Superintendent of Water Pollution Flood Control for authorization to purchase replacement belts for the filter presses . The purchases are made from the manufacturer because of their superior quality. Ayes : Two. Absent : Jordan. Motion carried. Jordan now present at 3 : 04 p.m. The Superintendent of Sanitation & Recycling requested authorization to proceed with the purchase of equipment for a third automated garbage route . The current automated routes have shown advantages in reducing the number of workers, near zero work injury ratio and cleaner streets . Productivity rates per person have increased on the automated routes and the volume of material going to the landfill has been reduced by an average of twenty-four percent . Funds are available in the FY 97 budget to pay for the trucks and carts . If ordered now, the billing will not come until after July. Peterbuilt, Wayne Engineering and Otto companies have agreed to extend the current pricing received for the first two routes to this purchase . The city attorney has approved the extension of the terms as an appropriate purchase in compliance with state and city policies . Councilperson Jordan asked how many trucks will be needed to complete the automation of all garbage routes . Grimm reported that a total of six trucks will be needed to completely automate five routes . Councilperson Anders questioned the status of the equipment if garbage collection is privatized. Grimm responded that privatization can' t be bid until more data is collected about the transition to automation. He did indicate that if the system is privatized the equipment would probably be leased to the contractor. With no further discussion it was moved by Getty, seconded by Jordan to proceed with the purchase . Ayes : Three. Motion carried. The committee reviewed the proposed amendment to the solid waste recycling contract with Corkery Recycling Services . It was moved by Getty, seconded by Jordan to approve the amendment to the contract . It is recommended that the contract be amended for an additional two years with a new compensation schedule as agreed by both parties . The compensation schedule reduces the total fixed monthly fee from $3 , 600 to $2, 600 per month. The handling of the twenty-seven yard containers at the site would drop from eighty- five dollars to fifty-five dollars per trip, while the twelve yard containers would be emptied for twelve dollars for the first unit and five dollars for each additional unit on the site. Jordan asked if price comparisons were made . Grimm responded that prices were compared to City Carton. Councilperson Getty called for the question. Ayes : Three. Motion carried. The vote on the motion to approve the amendment was as follows : Ayes : Three . Motion carried. The Superintendent of Sanitation and Recycling requested permission to purchase a used back up unit for the automated garbage trucks . One is currently being reconditioned and has been estimated to cost $31, 157 . There are funds budgeted for this purchase. Councilperson Jordan asked if Grimm had investigated the possibility of leasing an additional vehicle . Grimm indicated that the dealer hasn' t been able to keep a demo unit available for lease for any length of time . It was moved by Getty, seconded by Jordan to approve the request of the Superintendent of Sanitation and Recycling to purchase a used automated garbage truck. Ayes : Three. Motion carried. Public Works Committee March 25, 1996 Page 2 The curb side yard waste pickup is scheduled to begin on April 2 , 1996 . A two week free yard waste pickup is being scheduled for the weeks of April 23 through May 3 , 1996 . Any container may be used and the container will be left at the residence . If there is rain during that period the free pickup will be rescheduled. It was moved by Getty, seconded by Jordan to approve the proposed yard waste pickup program. Ayes; Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan to adjourn the meeting at 3 :45 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 18, 1996 4: 00 p.m. Large Conference Room Members present: Jordan, Getty. Members absent: Anders. It was moved by Jordan, seconded by Getty to approve the agenda as proposed. Ayes: Two. Absent: Anders. Motion carried. The following bids received for parking cashier services at the West Fifth/Convention Center ramp were reviewed: Bidder Bid Amount Manpower Temporary Services $ 7. 22 per hour Western Staff Services $10. 24 per hour Midland Security & Express $ 8. 76 per hour It was recommended by the Deputy City Clerk that the low bid of Manpower Services at the rate of $7. 22 per hour be approved. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Two. Absent: Anders. Motion carried. The following bids received for the printing of parking violation tickets were reviewed: Bidder Bid Amount Traf-O-Teria System, Inc. $1,860. 00 for 30,000 tickets Biller Press & Mfg. Inc $1, 830. 00 for 30,000 tickets It was recommended by the Deputy City Clerk that the low bid of Biller Press & Mfg, Inc in the amount of $1,830. 00 for 30,000 tickets be approved. Moved by Getty, seconded by Jordan that said recommendation be approved. Ayes: Two. Absent: Anders. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to purchase a computer control board for an atomic absorption unit at a cost of $1,407 . 20 be approved. Ayes: Two. Absent: Anders. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to have MidAmerican Energy install the electric power supply for the Ranchero Road (Black Hawk Creek) flood control monitoring station for a sum not to exceed $5, 100. 00 be approved. Ayes: Two. Absent: Anders. Motion carried. The Traffic Operations Superintendent is seeking approval of a design service contract with RUST for the Orange Road at Highway 21 (Hawkeye Road) in the amount of $27,700. 00. The City' s Engineering Department is unable to perform this design service at this time and so an outside consultant needs to be hired. Local engineering firms have not expressed interest or are experiencing heavy workloads so the only remaining company that could perform this type of service is RUST Environment and Infrastructure. It was moved by Jordan, seconded by Getty to approve the design service contract with RUST Environment and Infrastructure for $27,700 for the Orange Road at Highway 21 (Hawkeye Road) , Contract No. 506. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty to adjourn the meeting at 4: 10 p.m. Ayes: Two. Absent: Anders. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 4 , 1996 4 : 15 p .m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following quotes for a new camera for the sewer TV van were reviewed: Ouoter Quote Amount Aries $14 , 167 . 00 Cues $18 , 000 . 00 . Sareco $22, 000 . 00 In addition to the camera, an additional $1, 000 is being requested for service to the van equipment . It was the recommendation of the Superintendent of Water Pollution/Flood Control to purchase the camera from Aries Corporation of Sussex, Wisconsin at a cost of $14 , 167 . 00 . Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes : Three . Motion carried. The federal money remaining after the Columbus Drive project was reviewed. Michael & Associates have been selected to do the project, and it is expected that after design and construction, there will be approximately $40, 000 remaining. The money must be dedicated by May 1, 1996 and can be used for design of a project, using a RFP process to select a consultant or be designed in-house and the money be used for construction. It was suggested that the remaining $40 , 000 be used to clean ditches along Newell to clear drainage and the City Engineer to review the situation and return in two weeks with a plan and estimates . With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4 : 35 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 19, 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution./Flood Control for authorization to seek bids for three sewer maintenance vehicles was reviewed. Water Pollution/Flood Control' s fleet: of five 1-ton vehicles has an average age of 12 . 6 years, with the oldest being 16 years and the newest at 6 years . Four of the older units were reconditioned in 1990-91 . Two of the vehicles are unreliable or no longer road worthy. This leaves sewer maintenance with three vehicles for regular crew service vehicles . Funding for the vehicles is available in Line Item 524/5200/2117 (Motor Vehicles) in the current Water Pollution Control budget . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. The request of the Deputy Clerk for authorization to seek bids for parking cashier services at the West Fifth Street/Civic Center ramp was reviewed. The city currently employs Manpower, Inc . at the rate of $7 per hour for approximately 4 , 864 hours of attendant service per year. These services include : personnel_ to attend the booth operation, operate the cash register/computers, take in customer receipts, reconcile balances on a shift to shift and daily basis, answer or redirect public inquires to the proper party and monitor security. The contract will be for one year but may be renewed for one year at a mutually agreed upon price adjustment . This is a contractual obligation which the Clerk' s office budgets for annually in the parking administration budget . Funds are available in Line Item 1311 (Accounting and Clerical) which has a current balance of $27, 963 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. The request of the Deputy Clerk for authorization to seek bids for printing parking violation tickets was reviewed. The tickets are used by city personnel when writing tickets for meter, handicapped, snow removal and improper parking violations . The bid will ask for a total bid price to print 30, 000 tickets . The cost of printing the parking tickets will be paid out of the parking administration budget, which has an available budget balance of $2 , 048 . 50 in Line Item 1561 (Office Supplies) . Councilperson Getty requested that a meeting be set up to look at computerized ticket writing systems . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three. Motion carried. Proposed discount rates for monthly ramp and lot parkers was reviewed. The city currently offers a 10 percent discount rate to monthly ramp and lot parkers . The discount applies only if one or more of the following criteria is met : 1) Paid 12 months in advance, or 2) Ten or more stalls are rented monthly and paid for in one check/cash. The discount is an administrative tool for the Clerk' s office as it requires less clerical time for accounts payable and receivable . Ruppman Marketing Technologies has requested that the city increase the discount rates based on the number of stalls leased by a company. In a cooperative effort with our customers, the Clerk' s office is proposing the following discount rates : Number Proposed of Stalls Discount 10-49 10% 50-99 15% 100 and over 20% Public Works Committee February 19, 1996 Page 2 Of the companies currently receiving a 10 percent discount, five qualify for the new discount rates . Using the monthly fee collected from those companies prior to the $5 per month increase, the total estimated cost to implement the proposed discounts is $7, 732 . 50 per year. If the proposed rates are approved, the Clerk' s office would recommend that a contract be entered into with each company wishing to participate in the discount program. A proposed contract form has been developed and forwarded to the City Attorney' s office for review. It is the recommendation of the Clerk' s office that the new discount rates go into effect July 1996 . Marty Halloran, from Ruppman Marketing Technologies, encouraged the approval of the staggered discounts to help offset the $5 per month increase for lease of ramp and lot stalls recently approved by the council . Moved by Getty, seconded by Jordan that said proposed discount rates be forwarded to the full council with recommendation of approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4 : 31 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 12, 1996 3 : 30 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The following laboratory analyses fees for wastewater testing were reviewed: Parameter Current Suggested BOD5/CBOD5 $ 7 . 50 $17 . 50 Oil & Grease (Total) 11 . 10 20 . 00 Oil & Grease (Hydrocarbon) Outsourced @ $30 25 . 00 A 30-day notice will be given to industrial users that the city currently bills for these services. It was moved by Getty, seconded by Jordan that the above fee increases be approved. Ayes : Three. Motion carried. The selection process for design and construction inspection engineering for Water Pollution Control Facilities and Anaerobic Digester was reviewed. A selection committee was established with the following members : Harold Getty, Tim Shea, Eric Thorson, Don Temeyer and Bob Stevenson. Three firms submitted proposals and were ranked as follows : 1 . RUST Environment & Infrastructure 2 . Rieke, Carroll, Muller, Inc . 3 . Stanley Consultants The selection committee recommended not to interview the firms as they felt that would not change the rankings . It was the recommendation of the committee that the rankings be approved and staff be authorized to begin negotiations with the number one ranked firm for the design and inspection. The Environmental Protection Agency will also have to approve the process . Moved by Getty, seconded by Jordan that the ranking process be approved and staff be authorized to begin negotiations with the number one ranked firm or to negotiate with the second ranked firm if an agreement cannot be reached. Ayes : Three. Motion. carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 3 :42 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 5, 1996 2 :30 p.m. Large Conference Room Members present: Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as amended to delete Item No. 5 entitled, "Review of storm sewer requirement for H & H Heating for property located on Hammond Avenue" , be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase replacement hoses and fittings for flood control pumps at a cost of $6,328 .16 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control to purchase a Hydroranger for the Park Road lift station at a cost of $1, 700.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase two variable frequency drives for the Titus Lift Station was reviewed. The Titus Lift Station has been collecting chemicals in the wet well for an extended period of time. The drives will help to keep the flow moving and eliminate the present buildup in the wet well. Samples are being taken in an attempt to locate the origination of the chemicals . The cost for the drives is $4,356.00, with an additional cost for electrical parts not to exceed $1, 000 .00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The following bridge replacement and/or rehabilitation list was reviewed: Replacement Estimated Cost 1. West Airline Highway $450, 000 .00 Rehabilitation 2 . Park Avenue $400, 000 .00 3 . Eleventh Street $ 65,000 .00 It was the request of the Engineering Department for authorization to send the above list to the Iowa Department of Transportation for funding for the projects . If funding is granted, the State will provide 80 percent with the City providing a 20 percent local match. Moved by Jordan, seconded by Getty that the above list be approved and authorization be given to submit the list to the Iowa Department of Transportation. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 2 :50 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk l PUBLIC WORKS COMMITTEE January 22, 1996 2 :45 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase expandable Hydroranger pump controls for the Belle Street lift station was reviewed. Presently, the Belle Street lift station uses a bubbler type system. The present system has failed twice in the past two weeks and caused backup in residents' basement . The cost of the Hydroranger is $:L, 700 . 00, plus miscellaneous wiring and parts . Moved by Anders, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase an expandable monitoring system for monitoring Blackhawk Creek was reviewed. This system will allow central monitoring to be done by the operator at the work station or anyone that is tied into the central system. Water Pollution is proposing that the city install and maintain their own system. This would allow more flexibility in monitoring the creek and at the same time incorporate the system into the new electronics package that will be installed at the new plant . The initial cost could be repaid in less than two years given the present cost of the Hudson station. The city would need to purchase a master control unit for the plant, which at a later date could tie inputs from all our existing lift stations, future lift stations as well as gauges on the Cedar River to a central location. There are funds in the existing grants for lift station upgrades which could include installation of the remote transmitters at any locations . The estimated cost for the equipment is $18, 362 . 00 . Moved by Getty, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Superintendent of Streets and Sanitation Dick Grimm provided a break down of recycling costs and volumes . The contract with Corkery Recycling expires in May and the city needs to start evaluating the recycling process . The analysis should help to determine whether the service should continue to be contracted or whether city staff should assume the duties Corkery is providing. Currently costs are reduced by the revenue generated from recycling but the revenue only defrays the cost to a level of fifty-six cents per household. Councilperson Getty asked whether it: would be more cost effective to establish a transfer station like Cedar Falls . Grimm stated that this is one of the options the city should be looking at before May. Grimm reported that the automated garbage rout.es have been progressing well . Volume in the landfill was reduced by twenty- eight percent however overtime has been increased so the total savings has been offset some . Staff will be attempting to control manhours over the next month to better realize the savings in landfill tipping fees . A list of 42 stormwater projects developed from various stormwater studies and the Capital Improvements Program was reviewed. The costs on the list are for construction only and the design, staking, inspection and administration could easily add 20 percent to those costs . There is approximately $175, 000 . 00 available for a stormwater project from the Midwest Flood Recovery Funds, which were used for the Sherwood Park buyout program. If these funds are to be used, the project must be under construction by May 15, 1996 . Moved by Jordan, seconded by Getty to authorize the Columbus Street Drainage Improvement project (Dry Run Creek Watershed) at an estimated cost of $110, 000 . 00 . Ayes : Three . Motion carried. The scope of service being developed for a traffic study on San Marnan Drive was reviewed. Due to continuing development along San Marnan Drive, in particular the Crossroads area, it is necessary Public Works Committee January 22, 1996 Page 2 that a traffic study be performed to address current and future traffic needs . The Sign and Traffic staff have been formulating a scope of service for the study. It was recommended that a 5 year plan be prepared and staff has suggested joining with the Dillard Department Store in their analysis of Ring Road and extend the study to San Marnan Drive. Moved by Getty, seconded by Jordan to authorize review of scope of services and request recommendation on traffic design. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 3 :35 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE January 16, 1996 5 : 15 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The cost estimate and breakdown for the Broadway Street railroad crossing improvements with the Chicago Central and Pacific Railroad Company were reviewed. Total estimated cost for the project is $130, 650 . The improvements would be funded 60 percent state, 20 percent by the Chicago Central and Pacific Railroad Company and 20 percent by the city under the Iowa Department of Transportation' s Grade Crossing Surface Repair Fund, which is appropriated under the Road Use Tax Fund. The city' s portion would be paid from General Obligation Bond funds . The Chicago Central and Pacific Railroad Company has proposed submitting a joint Notice of Intent to the Iowa Department of Transportation Rail and Water Division for review and further processing. Councilperson Anders recommended that the railroad company pay in full for any needed repairs . It was requested that Assistant City Engineer Dennis Gentz research what would happen if the crossing deteriorated before funding was received. Moved by Getty, seconded by Jordan that staff apply for funding for the improvements to the Broadway Street railroad crossing. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5 : 20 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk Public Works Committee January 8, 1996 4 : 05 p.m. Large Conference Room Members present : Chairperson Anders, Jordan, Getty It was moved by Getty, seconded by Jordan to approve the agenda as proposed. Ayes : Three . Motion carried. Councilperson Getty reported that residents living near the Eleventh Street and Washington intersection have submitted a petition requesting the erection of guardrails along Eleventh Street . Several accidents have occurred at the intersection and houses have been struck by vehicles as a result of the accidents . Traffic Operations Superintendent Mike Mrzlak informed the committee that he has made application to the State Department of Transportation requesting the erection of a guardrail . The DOT owns the right of way along Washington and their approval is required for erection of any barricades or guardrails . It is estimated that approximately $5, 150 will be needed for the materials to erect the rail along Eleventh Street . Councilperson Jordan asked if anyone had contacted Senator Lind about this issue. Senator Lind has offered his assistance to the City for matters of this type when the City is requesting approval from State agencies . It was moved by Jordan, seconded by Getty to instruct the Traffic Superintendent to proceed with obtaining State approval for a guardrail and to notify area residents of the process . It is requested that Mrzlak report to the committee when approval has been received from the Department of Transportation. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan to adjourn the meeting at 4 :20 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk