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HomeMy WebLinkAbout1995 Public Works Committee December 21, 1995 3 :30 p.m. First Floor Conference Room Members present : Chairperson Collier, Anders, Getty It was moved by Anders, seconded by Getty to approve the agenda as proposed. Ayes : Three . Motion carried. City Planner Don Temeyer reviewed the results of the sanitary sewer study and development options for the VGM complex area. Claassen Engineering has provided two alternatives which would provide sanitary sewer service to the VGM site and surrounding acres . Alternative A would provide service to the area between San Marnan Drive and US Hwy 20 from 1, 300 feet east of Ansborough Avenue to 1, 000 feet west of Ansborough Avenue covering approximately 68 acres . The estimated cost to construct a ten inch sanitary sewer main to serve alternative A is $90, 000 . Alternative B would provide service to the area between San Marnan Drive and follow approximately one-half mile south to West Fourth Street along Hwy 20 . The total service area would be 246 acres covering areas on both sides of US Hwy 20 . The estimated construction costs are $210, 000 to serve an area three to four times larger than alternative A would provide . The cost to add alternative B to alternative A at a later date is estimated to cost $240, 000 . Councilperson Getty asked where funding would be coming from for this project . Temeyer reported that there are funds available in the sanitary sewer fund to cover this project . With no further discussion on this matter, it was moved by Anders, seconded by Getty to recommend proceeding with the project design for alternative B and to forward this item to full council work session for approval . Ayes : Three. Motion carried. Having no further business before the committee, i-: was moved by Anders, seconded by Collier to adjourn the meeting at 4 :40 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk Public Works Committee December 11, 1995 3 : 15 p.m. Large Conference Room Members present : Anders, Getty Members absent : Collier It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. Councilperson Anders asked for the report from City staff on the cost estimates to build, operate and maintain a sludge storage facility. The Water Pollution Control staff did not: have a report at this time on those costs . Steve Wienands with Nutri-Ject did present a revised estimate for the professional services agreement . The revised estimates have been reviewed with the Water Pollution Control staff and now reflect the City' s actual cost for bonding if the federal grant money is used for the project . Annual building maintenance costs are assumed at one percent of the building value although that would probably be on the low end. The estimated annual cost for the city to build and operate a sludge storage facility is estimated at $496, 000 by Nutri-Ject and a total five year cost is estimated at $2, 481, 500 . By comparison the Nutri-Ject systems storage facility including maintenance and sludge transfer to the storage facility is proposed to be at an annual cost of $306, 000 with a total five year cost of $1, 530, 000 . The projected annual savings through the professional services contract is $190, 300 resulting in a five year total savings of $951, 500 . If a ten year contract is optioned the contract savings would be more substantial as an additional $72 , 000 is saved each year on the facility charges . Councilperson Anders stated that he reviewed the Nutri-Ject proposal and agrees that it would eliminate the need for a sludge storage facility for the City and would also result in no additional storage being established on site . Anders reported that he is leery of entering into a ten year contract . Wienands explained that the proposal is a five year contract with an option to renew for another five years or to provide the city an alternative to purchase and operate the facility. Gary Schellhorn, Treatment Operations Supervisor, informed the committee that staff is adamant about getting out of the trucking business but there are future needs that also need to be addressed. Grit removal and the anaerobic lagoon are two areas that will need to be included in waste hauling contracts . Councilperson Anders expressed that he would prefer to keep those items separate from this contract as they are future needs and to approve only the sludge hauling and storage operation. It was moved by Getty and seconded by Anders to send the contract to council for approval . Ayes : Two. Absent : Collier. Motion carried. City Engineer Eric Thorson provided the preliminary design for the Ansborough Avenue pump station as prepared by Wayne Claassen Engineering. Claassen evaluated two options : five and ten year storm sewer events . The additional cost to increase capacity from a five year to a ten year event is almost a million dollars . The plan has been reviewed with the Water Pollution Control staff and it is the recommendation of the Engineering Department to proceed with the design based on a five year storm event . Gary Schellhorn explained to the committee that this project won' t solve the sanitary sewer system problem for these area residents . The storm sewer improvements should help the sanitary system flow by reducing infiltration but it does not fix the sanitary system problems . Public Works Committee December 11, 1995 Page 2 It was moved by Getty, seconded by Anders to direct the City Engineer to proceed with the design for a five year storm event capacity and to approve Wayne Claassen Engineering for the final design process . Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee it was moved by Anders, seconded by Getty to adjourn the meeting at 3 : 52 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk --r Public Works Commi _ee December 4, 1995 Large Conference Room Members present : Chairperson Collier, Getty, Anders . It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. City Engineer Eric Thorson provided the committee an update on the request for repairs to Kamille Court . Residents have complained about the condition of the street from Bradley Court to the cul-de- sac . The Engineers office has investigated the street condition and there appears to be several large voids underneath the street which cause traditional patching efforts to fail . Bill Sinnott, 1934 Kamille, stated that the street condition up to Bradley Court is fine, it is only the area between Bradley Court and the cul-de- sac that is dangerous . The whole cul-de-sac is covered with holes and flashers have been placed over the larger ones but it is felt that any truck traffic could be dangerous . Thorson stated that there are currently two options for maintaining the street until reconstruction can be done. The voids could be filled with sand and then patched but it will probably deteriorate quickly because the sand can' t be forced throughout the void so it will move. A second option would be to mudjack the voids . It appears that this street was mudjacked before . Mudjacking would help extend the life of the street until it can be approved for the reconstruction program. Councilperson Getty asked staff to get prices for mudjacking and to report back to the Committee. It was moved by Getty, seconded by Anders to give verbal approval to the contractor if the weather permits the repairs . Ayes : Two. Absent : Collier. Motion carried. Councilperson Anders suggested that the residents along Kamille Court contact Councilperson Murphy about getting this street in the reconstruction program. Street Superintendent Dick Grimm gave a progress report on the implementation of the automated garbage routes . The routes seemed to be progressing through the first snowfall relatively well . There were a few instances where the cans were placed behind vehicles or too close to poles which prevented the automated trucks from reaching it . The trucks have experienced some mechanical problems but Wayne Engineering has provided a loaner or worked through the night to make the vehicles operational . The City of Cedar Falls assisted with the routes one night after a breakdown and we have also assisted them. The cans have all been delivered, however some residences were missed from the route but called the department on their pickup day and the can has now been provided. There was an area in town, near Hawthorne Street that was notified it was on the automated route but is not . There is a larger number of service addresses on the routes than expected due to the multiple family dwellings that are being serviced but were billed as a single account . The routes are overbooked however adjustments need to be made for the dead end streets to remove them from the route. The semi-automated tipper truck will be used to service those streets . Collier now present at 5 : 00 p.m. Dick Grimm stated that he would recommend the following changes be made if another automated route is established: Limit the number of can exchanges to one Implement one route at a time Don' t initiate the routes during the winter season Recommend City staff deliver containers instead of contractor Grimm also reported that he is recommending that yard waste pickup be ended next week and that a christmas tree drop off and pickup service be provided in January. With no further business before the committee, it was moved by Anders, seconded by Getty to adjourn the meeting at 5 :20 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk Public Works Committee November 20, 1995 3 :45 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. It was moved by Anders, seconded by Getty to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. Richard Grimm, Superintendent of Streets/Sanitation, requested permission to extend the rental agreement with CARCO INC from the current one month to a total of six months . The building can be leased for winter storage of equipment and will provide a larger space than the previously rented space . There will also be an area that the Central Garage could heat to allow repairs to equipment at the storage site . It is advantageous for the City to store pieces of equipment, used during warm weather operations, out of the cold elements to save on the deterioration caused by the weather when exposed. It was moved by Getty, seconded by Anders to approve the request to extend the lease agreement with CARCO INC for 504 Clay Street to a six month lease . Ayes : Two. Absent : Collier. Motion carried. Administrative Director Bob Stevenson introduced Steve Gearhart and Scott Wienands from Nutri-Ject, who would be making the presentation on a proposal for a professional agreement for bio- solids management by Nutri-Ject . The committee :zad previously authorized staff to prepare an RFP to privatize this process but the City has been approached by Nutri-Ject about entering into a professional services contract with them on a long-term basis . This would then allow 3 . 5 Million dollars of the Federal project budget programmed for a storage facility to be used for other eligible projects further down the priority list . Councilperson Getty reported that the committee has concerns about who would be put out of work if the work is privatized and need assurances that storage and handling would be offsite . Steve Gearhart provided copies of the proposal for Solid Solutions by Nutri-Ject to committee members . Nutri-Ject is currently a subcontractor for the City of Waterloo for the transportation of bio-solids offsite for land application. This proposal would be an extension of that contract and offers to establish an environmentally sound Storage Facility and Land application program to be owned and operated by Nutri-Ject . The program will exceed all current IDNR and EPA management standards . Nutri-Ject has been hauling bio-solids from the current storage site since 1991 . The transportation costs have been cut from an estimated City cost of $20 . 06 per ton to $16 . 07 per ton for Nutri- Ject . The cost savings are driven by more efficient equipment and a closer site for land application. In addition to the cost savings for transportation, Nutri-Ject is proposing to build its own storage facility which would save the expense incurred in bond debt for a facility. Nutri-Ject has presented their preliminary site plan to the Iowa Department of Natural Resources for review and they have issued their support of the project . Nutri-Ject anticipates land applying bio-solids thirty percent faster with the new storage facility and new equipment that is being manufactured. Mayor Rooff asked if there would be any complaints about the odor from the proposed location for storage . Gearhart explained that bio-solids have an earthy odor because the treatment process removes the by-products which cause odor problems . There are no anticipated complaints from residents as the area is a rural area and the bio-solids will be land applied as soon as possible . Public Works Committee November 20, 1995 Page 2 Nutri-Ject has proposed a ten year professional agreement with the City paying $216, 000 per year for years 1-5 and then $120, 000 annually for years 6-10 . Mayor Rooff asked city staff to prepare a comparison of the City' s cost to finance, build and maintain a storage facility annually for a ten year period. Costs should include building maintenance, transportation costs and personnel costs . Councilperson Getty requested further discussion be tabled and another session be set up on December 4th while staff prepares the comparison. With no further business before the committee, it was moved by Anders, seconded by Getty to adjourn the meeting at 4 :40 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 6 , 1995 5 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The removal of the hedge and fence from city right-of-way located at 1000 West llth Street was reviewed. Councilperson Anders stated that he would now support the request to remove the hedge and fence located on the City right-of-way which obstructs the vision of drivers entering and exiting the alley. Getty stated his support of the recommendation of the City Engineer to remove the hedge . Mrs . Tessmer, 1014 W. llth, registered her complaint that the alley exit is blocked by vegetation as the hedge and fence encroach onto the city easement . It is difficult to see vehicles or pedestrians when exiting the alley. Moved by Getty, seconded by Anders to direct the property owner at 1000 West llth Street to remove the hedge and fence from city owned right-of-way. Ayes : Three . Motion carried. Garbage pick-up service for persons with special problems handling garbage was reviewed. Dick Grimm, Superintendent of Streets/Sanitation, stated that his office has received several requests by people with special problems in handling their garbage, usually involving elderly or handicapped individuals who can no longer transport their garbage to the alley or curb„ The city has not previously addressed this issue because of the 22 , 000 customers we serve . Investigation of services in other communities has indicated that some offer a special pick-up service at an increased fee . An additional position would need to be established in order for the city to offer this special service . The City of Cedar Falls does offer this service at an additional cost that is passed on to the customers . It is possible that volunteers, such as neighborhood groups or the Boy Scouts, could be used to provide the service . Mr. Getty would be interested in providing the special service using existing staff . Mr. Anders recommended that staff work with the requests and not deny assistance if no other alternative can be found. The request of the Superintendent of Streets/Sanitation for authorization to purchase the SCI Weather Service for use during the winter months was reviewed. The software for the system was purchased several years ago and we pay an annual fee of $2 , 100 . This is the same system used by the IDOT and other counties and larger cities in Iowa. The contract prohibits sharing this information with other entities . One of the major differences between the SCI Weather Service and the National Weather forecasts is that this program shows ground temperatures and predicts the ground temperature for the next 12 hours . This information is useful in planning when to apply de-icing chemicals, which kind to use and the amount . The second difference is that the weather bureau only has two updates every 24 hour period, with the SCI Weather service providing an update every two hours . Mr. Grimm looked into sharing a system with Water Pollution/Flood Control but it is not convenient during the evening or weekend hours, and it does not measure ground temperatures . Moved by Getty, seconded by Collier that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 15 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 23, 1995 4 :40 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for 600 tons of cold mix were reviewed: Bidder Bid Amount Aspro Inc . & Subsidiaries $32, 280 . 00 Des Moines Asphalt $33 , 000 . 00 Fishel Asphalt $35, 592 . 00 It was the recommendation of the Superintendent of Streets/Sanitation that the low bid of Aspro, Inc . in the amount of $32 , 280 . 00 be approved. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :45 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk Public Works Committee October 16, 1995 4 : 30 p.m. Large Conference Room Members Present : Chairperson Jerry Anders, Harold Getty. Members Absent : Joe Collier. It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. The Public Works Committee reviewed the appeal of the removal of the hedge by the owner of the property located at. 1000 W. llth Street . Anders reported that he viewed the property and spoke with the Department staff about this item. City staff reported that they must abide by the City ordinance as written however the City council may take action to grant exceptions to the ordinance . Anders discussed the fact that there are a number of properties located throughout the City which have hedges or flowering plants growing on the easement much like this property. Councilperson Krizek asked to address the committee as the Ward representative for this address . She stated that :he bushes had been located on the easement since the 1970' s and does not cause an undue hardship on the neighborhood. Krizek suggested sending a letter to the property owner notifying them that the bushes must be kept shorter than two feet tall or they may be required to be removed. City Engineer Eric Thorson informed the council that the ordinance does prohibit any bushes from growing on the easement . The City zoning ordinance addresses the height of hedges on property. Moved by Getty, seconded by Anders to allow the bushes to remain at 1000 W. llth St . until such time as another complaint is received requesting removal . Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee it was moved by Getty, seconded by Anders to adjourn the meeting at 4 :40 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 9, 1995 5 : 05 p.m. Large Conference Room Members present : Chairperson Anders, Getty. Members absent : Collier. It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. It was moved by Getty, seconded by Anders to authorize the Superintendent of Water Pollution Control to proceed with purchase of piping from Utility Equipment in the amount of $2, 200 . 00 to complete the piping for the gas system upgrade at the Lagoon. Ayes : Two. Absent : Collier. Motion carried. The appeal by the property owner of property located at 1000 W. llth Street of the removal of the hedge and fencing from the city right of way was reviewed. City Engineer Eric Thorson reported that the owner was instructed to remove the hedge and fence after receiving a complaint about obstruction of the view of traffic due to the hedge . An investigation determined that these objects were in the city right-of-way and should be removed to be in compliance with the City' s zoning ordinance. The property owner, Michael O' Leary, requested an appeal of the decision and staff agreed to establish this appeal with the Public Works Committee . It was noted that Mr. O' Leary was not in attendance for the appeal . Councilperson Anders raised concerns about the City' s enforcement of the ordinance at this property while other properties around town are using the city easement as flower beds . Councilperson Getty stated that he wouldn' t support enforcement of this provision on a random basis but he cited that since a complaint has been received the property owner should abide by the zoning ordinance for having a hedge over two feet tall in the easement area. Councilperson Anders moved to instruct the Engineer' s Office to notify the owner to remove the fence but permit the hedge to be left on the property. The motion died for lack of a second. Councilperson Getty moved to order the property owner to comply with City ordinance and remove the hedge and fence as previously requested. The motion died for lack of a second. It was then moved by Anders, seconded by Getty to table this item for one week to allow the full Public Works Committee to address the issue . Ayes : Two. Absent : Collier. Motion carried. With no further business before the Public Works Committee it was moved by Getty, seconded by Anders to adjourn the meeting at 5 : 14 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 2 , 1995 4 :45 p.m. Large Conference Room Members present : Anders, Getty and Mayor Rooff . Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Getty, seconded by Anders that the proposed parking on the parking ordinance be tabled indefinitely until City Attorney Jim Walsh reviews the ordinance and brings back to the committee with his recommendations . Ayes : Two. Absent : Collier. Motion carried. The request of the Administrative Director for authorization to seek requests for proposals for evaluation and design services for Easton Avenue Water Pollution/Flood Control renovations for the anaerobic digester was reviewed. A review committee will be appointed to evaluate the proposals and determine which firms to interview. Interviews are anticipated to be held in November with authorization for an engineering contract some time in December. Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Collier. Motion carried. A memorandum of understanding which would establish a vehicle for participating groups to coordinate the development of geographic information systems in Iowa through the Iowa Geographical Information Council was reviewed. Entering into this memorandum of agreement allows the city to share resources with other entities such as Black Hawk County and Iowa Northland Regional Council of Governments (INRCOG) . The agreement does not require any financial obligation by the city. Mayor Rooff informed the committee that the Conference Board proposed taxes be levied to pay for the GIS system estimated at 23 cents per one thousand dollars . The mayor agreed that the system is needed, but was the dissenting vote on the tax to be levied. Moved by Getty, seconded by Anders that said memorandum of agreement be approved and forwarded to the full council for approval . Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a permanent mount, flow meter for the influent side of the pretreatment lagoon was reviewed. The city currently does not have a flow meter at this location and relies on IBP to inform us as to how much they are discharging into the lagoon. A used flow meter will be purchased which has minimal hours on the unit and is in like new condition. The unit will have the same factory warranty as a new unit and will be re-calibrated at the factory. Moved by Anders, seconded by Getty that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a permanent automatic sampler for the influent side of the pretreatment lagoon and at the Easton treatment plant was reviewed. The city currently takes grab samples three days per week at the influent and effluent of the lagoon. When a grab sample is taken, it gives a picture of the flow at that time only. The automatic sampler will be set to run off a flow meter and will sample at any interval . The samplers will cost approximately $5, 000 each. Moved by Anders, seconded by Getty that said request be approved. Ayes : Two. Absent : Collier. Motion carried With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 55 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk Public Works Committee September 25, 1995 4 : 30 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty It was moved be Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. Collier now present at 4 : 33 p.m. Assistant City Attorney Sang-ki Han reviewed the proposed changes to the parking on the parking ordinance that had been requested at the last work session. Councilperson Anders stated that he had a few questions about the list of grandfathered businesses that was presented. He questioned how the list could be added to both before and after the ordinance adoption. There appears to be a few business that have been omitted from the current list . Broadway Motors, Wilbur Autobody and All Car Transmissions are not on the list and are using the parking for customer or employee parking at this time . Han stated that the list is only preliminary and can be added to at anytime however the ordinance is written so that new businesses are not allowed to use the parking wLthout council approval . Mayor Rooff discussed the purpose of the ordinance as one which prohibits persons from repairing vehicles on the parking at any time . Businesses should be able to use the parking area for their customers and employees during normal business hours but the area should be vacated after normal business hours . Han reported that the City of Waterloo Traffic Code already prohibits working on vehicles in section 405 . Section 273 could address the time limitation of use for customer parking by stating "for use during posted business hours" . Councilperson Getty recounted that the Attorney was directed to remove Section 4 of the ordinance and renumber the remaining sections so that the ordinance would be in good form for enforcement . Police Captain Beener reported that the police department has been enforcing the ordinance sporadically and feels there are areas which will require officers to use their discretion. Councilperson Collier agreed that the ordinance needs to be written in a form which will be enforceable and understandable to the officers . The ordinance needs to guide officers in their appraisal of the violation and yet remain clear and enforceable for the magistrates . Councilperson Anders questioned whether the magistrates will allow enforcement if businesses in spotty areas are grandfathered in and are exempt from enforcement . Councilperson Getty requested the committee begin to address new business items as the issue remains unresolved after lengthy discussion. He recommended the ordinance be left as is presented and enforce it as such. Captain Beener stated that the enforcement by the police department will now be more uniform because previously their interpretation of the ordinance didn' t include the "parking area" as part of the definition of the "street" . Mayor Rooff requested the City Attorney enforce section 405 of the traffic code and add section 273A. 1 along with language which prohibits parking after posted business hours . Han suggested that he would combine section 273A. 1 onto section 405, and also require cars to be moved after business hours and add the fine section. Section 273 would be returned to its original form. Han will revise and return a draft form to the public works committee next week. The Water Pollution Flood Control Superintendent requested permission to seek quotes for the installation of the west end gas relief line at the Anaerobic Lagoon Facility. It was moved by Getty, seconded by Anders to authorize the seeking of local quotes Public Works Committee September 25, 1995 Page 2 for the installation of the anaerobic gas line installation. Ayes : Three . Motion carried. It was moved by Getty, seconded by Anders to approve the request of the Water Pollution Control Superintendent to authorize RUST Environment and Infrastructure to prepare specifications for seeking quotes on the auxiliary power supply generator for the Anaerobic Lagoon Facility. Ayes : Three . Motion carried. The Administrative Director requested authorization to seek requests for proposals for evaluation and design services for Easton Avenue Water Pollution/Flood Control renovations for the anaerobic digester renovations . The proposed list of engineering firms was reviewed and the selection committee which includes the Mayor, City Engineer, Water Pollution Control Plant Superintendent, City Planner and Administrative Director was presented for approval . Councilperson Collier requested that a member of the Public Works Committee be added as an additional member to the selection committee . Councilperson Anders was requested to represent the Public Works Committee on the selection committee . Councilperson Getty moved to approve the proposed request for proposal, engineering list and selection committee. The motion died for lack of a second. Councilperson Anders reported that he was unclear about the combination of priorities two and three into one project for an estimated cost of 18 Million dollars . It was moved by Anders, seconded by Collier to table this item for one week to gain further information. Ayes : Three. Motion carried. The request of the Administrative Director to seek requests for proposals for evaluation and design services for a sludge cake storage facility was reviewed. Bob Stevenson, Administrative Director informed the committee that during discussions with the staff at the Water Pollution Control Facility it was determined that this process could be contracted and thus save the cost of construction for a storage facility. Tim Shea, Water Pollution Control Superintendent, reported that with the new regulations being established by the Environmental Protection Agency for sludge storage the service would be more cost effective if contracted to a private firm. Councilperson Anders requested additional time to review the details of what the contract would include . Councilperson Getty stated his support of investigating the idea of contracting sludge storage out and requiring that the treatment and application of sludge be the contractor' s responsibility. Councilperson Collier agreed that the idea of contracting this service should be investigated. It was moved by Getty, seconded by Anders that the Administrative Director prepare requests for proposals for contracting sludge operations . Ayes : Three. Motion carried. With no further business before the committee it was moved by Getty, seconded by Anders to adjourn the meeting at 5 :30 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 18, 1995 4 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Applications for State Enhancement funding for Phase III of the Cedar River Lakes/218 Trail between Waterloo and Evansdale and aesthetic improvements along the northbound service road adjacent to Relocated 218 between West Park Avenue and West Sixth Street were reviewed. Phases I and II of the Cedar Valley Lakes/218 Trail have been funded in past funding cycles under the statewide enhancement program. Phase III will be a joint application between the cities of Waterloo and Evansdale. When completed, the entire trail will connect the Cedar Valley Nature Trail to the George Wyth State Park Trail system and points beyond. Phase III starts at W. 18th Street and ends at the Cedar Valley Nature Trail via downtown Evansdale . The total costs for Phase III are estimated at $724 , 400, of which we are submitting a grant in the amount of $579, 520 . The city' s share of the project is estimated at $482 , 890, of which a local match in the amount of $96, 578 will be required. The second projects consist of aesthetic improvements along the northbound service road adjacent to relocated 218 between W. Park Avenue and W. Sixth Street . This project will be an extension of the improvements made along West Fourth Street between the northbound service road and Jefferson Street, including decorative lighting, trees, the Leo P. Rooff recognition and brick pavers . The costs associated with this project are estimated at $798, 606 , of which we are seeking a grant in the amount of $638, 884 , with the city required to provide a match of $159, 721 . Moved by Getty, seconded by Anders that the applications for the above projects be forwarded to the full council with recommendation of approval . Ayes : Three . Motion carried. Tom Gallaher, representing Silos & Smokestacks, reviewed an application for Statewide Enhancement funding for renovation of the Chicago Great Western freight depot, located at East Sixth Street and Sycamore Street . As Silos & Smokestacks is a not-for-profit organization, the application must have a public agency as the project co-sponsor. Me . Gallaher requested the City of Waterloo be the co-sponsor. Moved by Anders, seconded by Collier said request be approved and forwarded to the full council with recommendation of approval . Ayes : Three. Motion carried. The parking on the parking ordinance was reviewed. Councilperson Getty suggested that those businesses whose parking is not currently paved be grandfathered in, and all new business be required to apply for a permit and to pave the parking areas . Eric Thorson, City Engineer, stated he felt Sec . 273A(4) and (5) were in conflict with each other because does the city want to allow parking on the parking to continue. Councilperson Getty requested that (4) and (5) be revised and brought back before the committee in one week. Moved by Collier, seconded by Getty that any action on the parking ordinance be tabled for one week to allow Mr. Thorson and Assistant City Attorney Sang-Ki Han to clean up the language . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 30 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk Public Works Comm ee September 11, 199b 3 :45 p.m. Large Conference Room Members present : Getty, Anders . Members absent : Collier. It was moved by Getty, seconded by Anders to approve the agenda as proposed. Ayes : Two. Absent : Collier. Motion carried. Street Superintendent Dick Grimm reviewed the bids received for the automated refuse carts . Staff is recommending award of the bid to Mid-Iowa (Otto cart) , the second lowest bidder. The low bid does not meet specifications because the interior of the container is not free from indentations which could hold waste and attract insects or vermin, and the warranty specifically excludes normal wear and tear. The bottom of the Ameri-cart does r..ot have a wear plate and seems to drag when filled. The delivery time for the low bid is sixty days while the Otto cart delivery is scheduled to occur thirty days from award of contract . Customers viewing the containers have stated their preference for the Otto cart due to its looks, size and ease of movement . Councilperson Getty stated that he is concerned about the changes in the total dollar difference from initial figures of $22, 000 to the $40, 000 in today' s material . He stated that he preferred to wait until the final bid tabulations are calculated after the customer orders have been placed. Councilperson Anders asked Grimm to prepare an accurate comparison figure before proceeding with the purchase . A representative from Mid-Iowa reported that the maximum dollar difference in container is three dollars and so the maximum difference should be less than thirty thousand dollars. It was moved by Getty, seconded by Anders to table the approval of the bids for one week to get an accurate cost analysis of the difference in the two bids . Ayes : Two. Absent : Collier. Motion carried. Grimm reported on two additional issues that have been raised during this process . There are residences that are expressing a need for more than one refuse cart per household. An option of the bidding process would allow for lease/purchase of the refuse carts . Currently City cash on deposit is receiving a five percent interest rate accrual and the lease/purchase interest is proposed at 6 . 35 percent which would result in a net leasing rate of 1 . 35% . The lease purchase would ease cash flow restrictions to allow for the expansion of two routes next year. Councilperson Collier now present at 4 : 15 p.m. Councilperson Getty proposed barricading the alley behind the St . Vincent De Paul store on Broadway as a method of deterring the illegal dumping that is currently occurring. Another option would be to establish a transfer station at either the. Bratnober or Broadway sites . Pat Russo, St . Vincent de Paul director, agreed to work with the City on this issue. Russo reported that since the posting of signs by the Black Hawk County Health Department there has been no dumping. He has been speaking with the Health Department, City Attorney' s office and the Solid Waste Commission to attempt to alleviate this problem Mark Linda, Black Hawk County Health, informed the committee that the department would help in any way needed and supported the idea of a drop off for bulk items . Russo stated that Gary Wilcox with the Solid Waste Commission spoke of implementing an automated disposal system including separating recyclables and large items . Getty asked that all the interested parties set up a meeting to look at the solutions that are available for addressing this problem. Russo offered to set up motion detectors setting off bright flood lights at each of the location to help deter dumping on the sites . With no other business before the committee it was moved by Getty and seconded by Anders to adjourn the meeting at 4 : 25 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 5, 1995 4 : 25 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a replacement pump for the Virginia lift station at a cost of $4, 493 . 00 was reviewed. The city is currently using a 4" pump with a pumping capacity of 300 GPM, and the replacement is a 4" pump with a pumping capacity of 580 GPM. A quote has been received to repair the pump at a cost of $5, 796 . 98, plus labor, which is more than the purchase of a new pump at $4, 493 . 00 . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase motor and drive packages to use in upsizing the gas blowers at the lagoon was reviewed. Two Toshiba 25 HP Inverter Duty Exp Motor and Drive packages were purchased from the Hupp Electric Motor Company to use in upsizing the gas blowers at the lagoon and to maintain compatibility with existing equipment . The price per unit is $7, 637 . 67, plus freight cost of $177 . 15, for a total cost of $15, 452 .49 . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :29 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 28, 1995 4 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Collier that the agreement with Cedar Falls Utilities for an easement in city right of way to install fiber optic transmission lines from an existing line at the intersection of Wagner Road and Airline Highway to Allen Hospital be approved. Ayes : Three. Motion carried. The request of the Associate Engineer for authorization to seek bids on median restoration on Prospect Boulevard between Fourth Street and Ridgeway Avenue was reviewed. As a result of work completed on F.Y. 1994 Street Reconstruction Program, the median is in need of restoration. The contractor on the reconstruction project will do the general clean-up, backfilling of new curb and removal of all hanging tree branches . Airification of median for tree roots and seeding and fertilizing are items that must be bid. Moved by Getty, seconded by Collier that authorization be given to seek bids only on the seeding and fertilizing. Ayes : Two. Nays : Anders . Motion carried. Moved by Getty, seconded by Collier that the request of the Superintendent of Streets/Sanitation for authorization to seek bids for downtown snow removal for the winter of 1995-96 season be approved and the Street Superintendent prepare a summary of snowfalls and cost per snowfall prior to the hearing on September 18 , 1995 . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 35 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 21, 1995 4 : 55 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Streets/Sanitation to seek bids for roadway deicing salt in a joint purchase with the City of Cedar Falls be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 00 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 7, 1995 4 : 30 p.m. Large Conference Room Members present : Getty, Collier. Members absent : Anders . Due to an absence of a quorum, items were discussion with department heads in anticipation of further action. Collier now present at 4 :45 p.m. Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier that the request of the Superintendent of Water Pollution/Flood Control to proceed with repairs to the intersection of Daisy and Larkspur and a sewer main on Alexandra Drive, with an estimated cost of $15, 000 . 00 be approved. Ayes : Two. Absent : Anders . Motion carried. The repairs were discussed with the Mayor and authorization was given to proceed on an emergency basis until final authorization could be obtained. Moved by Getty, seconded by Collier that the request of the Superintendent of Water Pollution/Flood Control to purchase the automatic closing unit for #7 final humus return valve at an approximate cost of $2, 856 . 88 be approved. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier that the request of the Superintendent of Water Pollution/Flood Control to -purchase a 10" check valve at an approximate cost of $1, 598 . 00 be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to proceed with upsizing the gas collection system at the lagoon site was reviewed. The original equipment purchase is less piping, flex coupling and other items that will be needed. The gas meter will need recalibrated and sized for new system, gas moisture traps may need to be increased in capacity and consideration is under way for a draw-off from the west end. Moved by Getty, seconded by Collier that said request be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Collier, seconded by Getty that the meeting be adjourned at 4 :55 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 24 , 1995 4 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. A cost estimate and breakdown for seventeen grade crossing improvements with the Chicago Central and Pacific Railroad Company were reviewed. These improvements would be funded 60 percent by state, 20 percent by railroad and 20 percent city under the Iowa Department of Transportation Grade Crossing Surface Repair Fund, which is appropriated under the Road Use Tax Fund. The city' s participation would be paid from General Obligation Bond Funds . The Engineer' s office submitted a listing of additional railroad crossings to add to the current improvement program. The estimated additional cost is $776, 000 . 00, with the city' s estimated additional cost to be $159, 300 . 00 . The railroad has proposed submitting a joint "Notice of Intent" to the Iowa Department of { Transportation - Rail and Water Division - for review and further processing. Moved by Getty, seconded by Anders that the City Engineer be authorized to submit to the Iowa Department of Transportation the list of railroad crossing improvements in cooperation with the railroad. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 59 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 17, 1995 4 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Administrative Director to proceed with a pilot test program to evaluate the fine bubble aeration diffuser media for Water Pollution Control facility was discussed. It is estimated that the diffuser media in the Satellite design project will cost between $125, 000 to $200, 000; therefore, it is important to run a pilot test on the media to verify which materials would be best suited for the industrial waste. RUST, with the assistance of their testing subcontractor, could do the necessary equipment installation for the pilot test . RUST has estimated that it will cost approximately $10, 000 plus the cost of the equipment to perform the set-up activities . Moved by Anders to deny authorization for payment of $11, 000 . 00 . With the approval of the mover, the above motion was withdrawn. Moved by Anders, seconded by Getty that the request to hire RUST at an approximate cost of $11, 000 be denied and RUST be instructed to proceed with testing and work with suppliers . Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase Comcore Shoring from Aggregate Equipment: & Supply at a cost of $8, 263 for employees to use during excavation procedures was reviewed. Staff is required to shore excavations to meet or exceed OSHA regulations for Type C soil . The normal requirement is to shore an excavation six to eight feet long and 4 feet wide. Moved by Getty, seconded by Anders that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a sludge pump from Electric Pump at a cost of $10, 746 . 76, plus freight, was reviewed. The city is currently using a pump that was removed from the Filter Building when belt presses were installed several years ago. The pump dates back to the early seventies and is being used as a back up pump for other pumps . Moved by Anders, seconded by Getty that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Collier that the meeting be adjourned at 4 : 10 p.m. Ayes : Three . Motion carried. Susan Fangman City Collier Public Works Committee July 10, 1995 3 :45 p.m. Large Conference Room Members present : Chairperson Collier, Getty. Members absent : Anders Moved by Getty, seconded by Collier that the Agenda as proposed be approved. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier to approve the purchase of a replacement heating, ventilating and air conditioning unit for the Water Pollution Administration building from Wayne Dennis Supply in the amount of $2, 200 and to recommend approval to the Finance Committee. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier to authorize the purchase of two replacement ovens for the Water Pollution laboratory from Curtin Matheson Scientific, Inc . with a full refund for the two original ovens being applied to the purchase price . Ayes : Two. Absent : Anders . Motion carried. The City Engineer requested authorization to seek bids for flood control maintenance projects resulting from the Corps of Engineers inspection report recommendations . Moved by Collier, seconded by Getty to authorize the seeking of bids for flood control maintenance projects to paint flood gates, repair cracks at Virden Creek Dam and treatment of trees in rip rap. Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier to authorize the City Engineer to seek bids for the re-grading of Commercial Street to be paid out of Road Use Tax funds . Ayes : Two. Absent : Anders . Motion carried. The City Clerk reviewed the request to exempt three mobile home court tenants from garbage deposits during the installation of new meters due to the contracting by a private hauler for solid waste removal services . Moved by Getty, seconded by Collier to exempt the garbage deposit for mobile home park tenants contracting with a private hauler. Ayes : Two. Absent : Anders . Motion carried. Superintendent of Traffic Operations Mike Mrzlak presented the information requested by Bruce Kaesser on meter revenue: collected from handicapped parking meters . Meter revenue averaged approximately $61 . 00 per month collected from 48 meters . Mr. Kaesser requested the meters be removed if private donations could be raised to replace the meter revenue . Handicapped spaces with the meters removed would still have a required time limit on parking to increase accessibility to the downtown businesses . Moved by Getty, seconded by Collier to receive and file the request of Bruce Kaesser to add fifteen free minutes to all handicap meters in the downtown or to remove the meters from the handicapped spaces . Ayes : Two. Absent : Anders . Motion carried. Councilperson Getty informed Mr. Kaesser that he would be requesting the public safety committee look at increasing the enforcement of handicapped designated parking stalls . Moved by Getty, seconded by Collier to table the request for authorization to proceed with a pilot test program to evaluate the fine bubble aeration diffuser media for Water Pollution Control facility for one week. Ayes : Two. Absent : Anders . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 3 :40 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 26, 1995 4 :30 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to purchase an oil injection system for the oil mixer reclaimer was reviewed. The system will apply an accurate rate of oil, reduce equipment needs on most projects, reduce the manpower from one to two, reduce the number of mixing cycles from four/five to two, and increase production during the season. It is estimated that the equipment will cost $23 , 189 . 00 to purchase. Councilperson Getty questioned whether the city uses the oil process often enough to warrant the purchase of the system. Estimated man hours of use is 600 hours per year. Councilperson Anders was concerned about purchasing equipment that may be obsolete if the seal coating process works . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three. Motion carried. Mark Linda of the Black Hawk County Health Department presented proposed commercial garbage and trash haulers regulations being considered by Black Hawk County. If adopted by the County, Mr. Linda recommends sunsetting of the city ordinance rather than duplicating ordinances . The request of Cardinal Construction to temporarily remove parking on the west side of East Park Avenue between Sycamore and Lafayette Streets was reviewed. Removing said parking will allow the contractor to use at least the interior of the two southbound lanes as a crane, staging and erection area. Cardinal Construction also requested that Park Avenue be closed for approximately three hours on Wednesday, July 5, 1995 to complete crane erection. City staff has reviewed the request and recommends its approval . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :40 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 19, 1995 4 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders . Members absent : Getty. Moved by Collier, seconded by Anders that the Agenda., as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase an extendable dipper for the John Deere backhoe at a cost of $7, 050 . 00 was reviewed. Because many excavations require a longer boom than the city owns, we have to rent the needed equipment . In the past two years the estimated rental cost has been in excees of $8, 000 . 00 . Moved by Collier, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Collier, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a replacement drill press at a cost of $4, 650 . 00 be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase 4 DeZurik plug valves and automatic actuators at a total price of $11, 587 .48 was reviewed. The purchase of this equipment will complete the automation of the final humus valving system, with the exception of #7 . Moved by Collier, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Moved by Collier, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to repair the #6 digester cover at an estimated cost to be between $2, 500 . 00 and $4, 000 . 00 be approved. Ayes : Two. P..bsent : Getty. Motion carried. The request of the Operations Supervisor for Water Pollution/Flood Control to purchase a self-powered pull behind mower was reviewed. The mower deck can be pulled behind other mowers and equipment and can be pulled behind the 4-wheel drive mule that is used for flood control allowing mowing of hills and berms . The cost of the equipment will be less than $2, 000 . 00 . Moved by Collier, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase a used snow blower head was reviewed. The City of Burlington has a used snow blower head available that the city could use as a back-up unit, and it would be interchangeable with our present unit . The asking price is $3 , 000 . 00 . Moved by Collier, seconded by Anders that said request be approved. Ayes : Two. Absent : Getty. Motion carried. Implementation of the new parking restrictions for parking on the parking was discussed. Police Chief Koehrsen presented three lists of commercial area businesses for regulation, a proposed form to be used by the engineering department in taking applications from businesses who desire to allow parking on the parking, and three proposed, draft letters for Mayor Rooff' s signature to be sent to businesses . Discussion was heard on the signs needed, the cost of the signs, having Sign & Traffic staff install the signs and a fee for the signs . A meeting will be scheduled this week to further discuss this issue . With no further business before the committee, it was moved by Collier, seconded by Anders that the meeting be adjourned at 5 : 00 p.m. Ayes : Two. Absent : Getty. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE June 5, 1995 3 :30 p.m. Large Conference Room Members present : Anders, Getty, Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Street Superintendent Dick Grimm diagrammed the proposed automated garbage routes to be established in each ward. The routes were established by identifying areas already using street pickup as much as possible and making certain that areas in each ward were scheduled for garbage pickup using an automated truck. Councilperson Anders asked how citizens would know if they were to be part of an automated garbage system. Grimm informed the committee that there would be information packets provided to each household on the automated routes to establish the container size for distribution and billing to the household. Three container sizes will be available and a limited survey of the customer base shows the following customer ration use of container size should be expected: 32 gallon - 46% of customers will use, 64 gallon - 52% of customers will use and 95 gallon - 2% of customers will use this container size. Fees have been calculated using these projected customer ratios and meeting the revenues budgeted for the FY1996 fiscal year. Fees of $9 . 00 per month for the 32 gallon container, $11 . 00 per month for the 64 gallon container and $13 . 00 per month for the 95 gallon container are recommended by staff to be established. Nonautomated routes should pay fees in equal value to the mid-size container which would be $11 . 00 per month. Customers will be limited to each container with the lid closed but additional bags of garbage can be placed on top if stickers are purchased for $1 . 00 . Non-automated routes will be limited to three 32 gallon garbage bags each week but may also use the sticker system if additional pickup is required. It is intended that the solid waste disposal system be operated as an enterprise fund and not be supported by tax dollars therefore the fees generating revenues must balance operating costs . It is expected that operating costs will be decreased by fewer personnel needs, lower maintenance costs and lower landfill tipping fees . However additional funds will be needed to pay for capital equipment purchases of trucks and containers and the expected increase in recycling materials . It is recommended that customers be limited to five 32 gallon containers each week at this time with a further reduction to three 32 gallon bags at the standard monthly fee after the automated routes begin. Additional bag stickers may be used in the same manner as for the automated routes . Additional services offered by the sanitation fund include yard waste pickup, neighborhood clean up and scheduled large item pickup. It was moved by Getty, seconded by Anders to accept the recommendation of the Street Superintendent for establishing the automated garbage routes and garbage fees at $9, $11, and $13 dollars with $1 . 00 stickers for additional bags . Ayes : Two. Absent : Collier. Motion carried. Collier now present at 4 : 15 p.m. Councilperson Getty proposed that a cul-de-sac be created at Saxon Street by closing Dane Street on either side of Saxon using jersey barriers as barricades . This is needed to prevent the high speed through traffic in front of the Lily Furgeson Child Care Center Public Works Committee June 5, 1995 Page 2 that is occurring. The drug and gang problems are affecting this whole area near the car wash on East Fourth Street and residents would support any changes that could decrease the amount of violence and drugs in their neighborhood. Getty also suggested that Argyle Street be barricaded to prevent entry onto East Fourth Street using Argyle . These street closings are recommended as a temporary solution to the problems in the area and Councilpersons Getty and Collier have talked to residents and gotten their concurrence with the plan. Engineering staff will be working on the plans for the street closing. It was moved by Getty, seconded by Collier to send these street closings to the council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 4 :22 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 15, 1995 3 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Getty now present at 3 :25 p.m. A proposed garbage fee ordinance was reviewed which would establish automated garbage routes . The proposed ordinance will limit the number of containers picked up weekly, set fees for automated and non-automated services and establish tag fees for each additional bag above the limit . City Clerk Sue Fangman presented a schedule of revenue projections using garage fees, yard waste bag revenue and additional bag tag revenues . Three alternatives were provided for automated route fees and non-automated fees . The committee requested that Dick Grimm, Superintendent of Streets/Sanitation, prepare a plan for neighborhood clean up and garbage routes, cost savings and next year' s annual budget, including tipping costs, automated routes, large item pickup, neighborhood clean up, bag tags and yard waste pick up. Moved by Getty, seconded by Collier that the request of the Superintendent of Traffic Operations to implement Stage I of the Signal Unwarranted Study for the intersection of Burton Avenue and Parker Street be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Traffic Operations to change the Traffic Code to allow removal of the school crossing signal at the intersection of Logan Avenue and Edwards Street, be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 00 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 8, 1995 3 :45 p.m. Large Conference Room Members present : Anders, Getty, Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Collier now present at 3 : 50 p.m. The following bids received for a motor grader were reviewed: Bidder Bid Amount Herman M. Brown Company $111, 433 . 00 Dresser - does not meet specifications Swaney Equipment $152, 988 . 00 John Deere Altorfer Machinery $146, 062 . 00 Caterpillar It was the recommendation of the Superintendent of Central Garage that the low qualified bid of Altorfer Machinery in the amount of $146 , 062 be approved. Moved by Getty, seconded by Collier that said recommendation be approved. Ayes : Three . Motion carried. Motion carried. Moved by Getty, seconded by Collier that the request of the Superintendent of Water Pollution/Flood Control to purchase replacement control valves for the Tower Park Lift Station at a cost of $8, 067 . 00 be approved. Ayes : Three. Motion carried. Moved by Collier, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a portable, strap-on flow meter at a cost of $5, 344 . 00 be approved. Ayes : Three . Motion carried. Dick Grimm, Superintendent of Streets/Sanitation, stated that occasionally a customer will need to dispose of more than the five bag limit of garbage per week. It was his recommendation that a tag be used which could be attached to the each additional container. It was Mr. Grimm' s recommendation that the fee for the tag be set at $1 . 25, which is comparable to what other communities are charging for the same service . It was moved by Collier, seconded by Getty that the issue of tags and their cost be tabled for one week and that an ordinance be prepared for review and recommendation. Ayes : Three . Motion carried. Mr. Grimm updated the committee on automated truck routes . His department is still working on the route selection. Mr. Grimm has samples of the containers available and is now working on writing specifications for bids . It is his intention to have a pre-bid meeting later in May and taking bids by the first part of June. Mr. Grimm is in the process of preparing an application to the Department of Natural Resources for grant money or an interest free loan to help with financing the containers . Mr. Grimm reported that the neighborhood cleanup in City View went well . Councilperson Getty reminded everyone that the neighborhood cleanups just be limited to Saturdays from 10 : 00 a.m. to 6 : 00 p.m. and that neighborhood cleanup on Sundays be canceled due to poor attendance on that day. With no further business before the committee, it was moved by Collier, seconded by Getty that the meeting be adjourned at 4 :20 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE May 1, 1995 4 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as amended to add Item No. 3 "Neighborhood Cleanup" , be approved. Ayes : Three . Motion carried. The request of the City Engineer to contract with RUST Environment & Infrastructure for engineering design of the Alexandra box culvert was reviewed. The culvert is the last structure to be constructed to complete the recommended improvements of the Crossroads Flood Control Study. The study was completed by RUST Environment & Infrastructure in January 1993 . RUST has designed all the improvements that have been constructed to date. The latest of these include the ditch south of Wal-Mart, Hy-Vee and Electric Avenue & More, the Sarah Drive box culvert and the drainage ditch south of the new Dan Deery Toyota site. In 1990 RUST was given a notice to proceed for the design of the Alexandra culvert and has approximately 70 percent of the design completed. The project was stopped at that time due to a lack of funds and the priority of the improvement . Funds for the design and construction of the Alexandra box culvert are included in the F.Y. 1996 G.O. Bonds project list . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a variable frequency drive for final lift for the Easton Avenue Plant at a cost of $12 , 500 . 00 be approved. Ayes : Three . Motion carried. Councilperson Getty informed the committee that the first neighborhood cleanup is scheduled for the City View neighborhood on Saturday, May 6th. The residents have asked if leaves or limbs can be brought to the dropoff site. The committee discussed the request and it was recommended that leaves not be accepted due to the free leaf pickup that was just offered by the Street Department . Motion by Getty, seconded by Anders to recommend to the Street Superintendent that the City allow tree branches to be dropped off and that the Street Department or Parks Department pick up the tree limbs on Monday. Ayes : Three . Motion carried. Dick Grimm, Street Superintendent, reported that the street sweepers were beginning their first round of sweeping Ward One. The third shift sweepers will be concentrating on the downtown area and east side arterial streets . With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4 :20 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 27, 1995 3 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders . Members absent : Getty. Moved by Anders, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Vincent Petreccia Jr. , regional manager for PSG, a wastewater consulting firm, provided an overview of the services PSG could provide in contracting the operation of the wastewater treatment plant . PSG is one of the largest contract providers in the area of wastewater treatment, water treatment facilities and public works . Mr. Petreccia stated that the benefits of contracting operations are in lowering costs through the increased purchasing power of PSG, improving maintenance, guaranteed compliance, state of the art technology resources and experienced management personnel . PSG will sign a contract with a guaranteed maximum cost per year. A list of municipalities contracting services from PSG was provided. PSG had been providing contract services for the operation of Sioux City' s wastewater treatment plant . That contract expires shortly and another contractor was awarded the bid. Mr. Petreccia stated that the loss of the Sioux City contract was attributable to a change in elected officials and failure to make an apples to apples comparison of the services provided by the request for qualifications process . The average length of contract for wastewater treatment operations is three to five years . A limit of five years is set to alleviate any bond issuance limitations set by law. In addition to management experience PSG brings financial strength to the entities it works with. Currently PSG offers purchasing power of forty cents on the dollar through its ability to buy in bulk at greatly discounted prices . The next step in the process of considering contracting waste water treatment operations would be for PSG to do an operational review and report their findings to the Mayor and Council . The contracting of services should be done by an RFP process . Mayor Rooff thanked Mr. Petreccia for the presentation and assured him that this information would be reviewed and evaluated by the staff and City Council . With no further business before the committee, it was moved by Collier, seconded by Anders that the meeting be adjourned at 4 : 00 p.m. Ayes : Two. Absent : Getty. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 24 , 1995 4 : 15 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as amended to add No. 2 "Discussion of installation of traffic control for the intersection of the northbound 218 ramp and San Marnan Drive-- Superintendent of Traffic Operations" , be approved. Ayes : Two. Absent : Collier. Motion carried. The following bids received for automated garbage trucks were reviewed: Bidder Bid Amount New Method $82, 340 . 00 Wayne Engineering $82 , 660 . 00 Larry Cunningham, Superintendent of Central Garage, stated that the bid from Wayne Engineering includes a maintenance and repair program. Also, their facility is open until midnight and they have guaranteed that in the event of a failure on their packer, and the city delivers the truck to them, they will have it repaired and available for work the next morning. It was the recommendation of the Superintendent of Central Garage that the bid of Wayne Engineering be approved. Dick Grimm, Street Superintendent, introduced representatives from New Method/Heil and reviewed some additional services provided by their company in cooperation with the award of the bid. Heil provides assistance with press releases, public education and customer surveys . They can provide route planning and employee training. These are all services that aren' t required by the contract but rather free additional benefits . Larry Cunningham offered the suggestion that these bids provide an opportunity to buy one of each brand of packer to compare performance . Councilperson Anders asked how long the packers would be in use if one should not perform satisfactorily. Larry Cunningham stated that the estimated life of the packer is five to seven years . Councilperson Getty stated that he supported accepting the bid received by Wayne Engineering because of the maintenance turn around time . This maintenance agreement will help prevent the need for an extra vehicle . Moved by Getty, seconded by Anders that the recommendation of the Superintendent of Central Garage to purchase two packers from Wayne Engineering be approved. Ayes : Two. Absent : Collier. Motion carried. Mike Mrzlak, Superintendent of Traffic Operations, reported that the Traffic Operations department completed a study of the intersection for the northbound HWY 218 ramp and San Marnan Drive . Over 1200 cars per hour were passing through the intersection during peak periods. Staff have identified three galvanized poles and three signal heads in stock which could be erected as temporary signals while waiting for Safety funds . An additional cost of eighteen to twenty thousand dollars would be required for installation and maintenance services . There is twenty thousand dollars available in the Traffic Signal Improvement Fund that could be used for this purpose . Public Works Committee April 24 , 1995 Page 2 Moved by Getty, seconded by Anders that the Superintendent of Traffic Operations be authorized to proceed with installation of temporary traffic signals at the intersection of the northbound Highway 218 ramp and San Marnan Drive . Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :31 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMi_. fEE April 17, 1995 2 : 30 p.m. Large Conference Room Members present : Anders, Getty, Collier. Moved by Getty, seconded by Anders, that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Tim Mrozek, Traffic Engineer, informed the committee that the Traffic Operations Department has performed a speed study along San Marnan Drive at the following locations : 1 . Ansborough Avenue to Kimball Avenue 2 . Kimball Avenue to Hawkeye Road 3 . Hawkeye Road to Hammond Avenue 4 . Hammond Avenue to Flammang Drive The speed study was conducted between March 29, 1995 and April 6, 1995 . Based on the study, the following speed limit changes were recommended: 1 . West 4th Street to Hammond Avenue--Change from posted speed limit of 55 mph to 45 mph. 2 . Hammond Avenue to Penneys Drive--Change from posted speed limit of 45 mph to 35 mph. The Traffic Operations Department requested that the above speed limit changes be adopted at the council meeting of April 24, 1995 . Moved by Anders, seconded by Getty that the speed limit on San Marnan Drive from Ansborough Avenue to Hammond Avenue be changed to 45 mph and the speed limit from Hammond Avenue to Penneys Drive be changed to 35 mph. Ayes : Two. Motion carried. Collier now present at 2 :45 p.m. Moved by Getty, seconded by Collier that the request of the City Engineer for authorization to seek bids on a large screen monitor for third CAD station, an ink-jet plotter for three CAD stations, total station survey equipment and copy machine be approved, and that prior to purchase of the ink-jet plotter and large screen monitor that Eric Schmeising at Homeland Bank be contacted for third party vendor. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase an open channel flow meter from Tri-State Pump & Control, Inc . at a cost of $6, 495 . 00 was reviewed. The monitor would be used at the Water Pollution/Flood Control Plant to monitor incoming flow into the plant . Moved by Anders, seconded by Collier that said request be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase the following items at a total cost of $12, 776 . 00 was reviewed: A. Replacement Pump (Fairbanks Morse Model 4" B5414) at a cost of $5, 576 . 00 B. Replace the present bubbler with a Hydro Ranger at a cost of $1, 700 . 00 C. Replace the old motor with a new high efficiency motor at a cost of $5, 500 . 00 The equipment would be used at the Cattle Congress Lift Station to replace a pump currently non-operational . A price of $12, 466 . 67 was quoted to repair the existing pump. Moved by Getty, seconded by Collier that said purchases be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 2 : 55 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 10, 1995 3 : 00 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Administrative Director Bob Stevenson requested the Public Works Committee consider a request by staff to authorize Wayne Claassen Engineering to provide additional engineering services for the Northwest Sanitary Relief Sewer project . These additional services would include a study of the current infrastructure for the Airport district . Bill Claassen explained that they would evaluate the . current sewer system infrastructure, identify any excess capacity and evaluate the best method of transferring additional loadings to the wastewater treatment plant if needed. The Northwest Interceptor project initially included the segment from Hackett Road to the Airport but this area was not viewed by the EPA as an eligible expense to the project . It was moved by Getty, seconded by Anders to authorize Wayne Claassen Engineering to proceed with additional engineering services for the Northwest Interceptor for a cost not to exceed $25, 000 . Ayes : Two. Absent : Collier. Motion carried. Bob Stevenson, Administrative Director, requested authorization to proceed with the selection process for hiring consultants for Wastewater Collection and Treatment projects assigned priority number two, three, four and five . Councilperson Getty asked whether RFP' s would be prepared separately for each project or if some projects would be combined in one RFP . Mr. Stevenson stated that staff would be willing to prepare RFP' s in either manner as recommended by the Public Works Committee . The diversity of the projects was discussed and it was agreed that separate requests for proposals should be prepared for each. Staff indicated that some pumping station modernization would be done in house and only those portions that Water Pollution Control staff couldn' t complete would be incorporated into the requests for proposal . It was moved by Getty, seconded by Anders to proceed with the selection of consultants and return with separate requests for proposals for the Public Works Committee to review. Ayes : Two. Absent : Collier. Motion carried. It was moved by Getty, seconded by Anders to approve the request of Darlene Williams to certify water repair services to her property taxes as a means of reimbursement for services . Ayes : Two. Absent : Collier . Motion carried. A discussion of the assessment of the water repair services for the private line on East Second Street by the Waterloo Water Works began by Councilperson Getty expressing his concern that only one bid was requested for this repair work. Reed Craft, manager of the Water Works, stated that the property owners were given time to hire a private contractor first and when they did not comply two bids were requested, however only one bidder actually submitted a quote . Councilperson Anders stated that it is his opinion that the underlying problem of replacing the private line with a water main needs to have action taken on it . It was moved by Anders, seconded by Getty to reject the request of the Water Works to certify the bill payment to the taxes and place the recommendation of denial on the Council agenda. Ayes : Two. Absent : Collier. Motion carried. Reed Craft explained that the alternative to assessment is shutting off all water service at the main to the affected line until repairs are made . This could adversely affect tenants in a property if the owner is unwilling to pay the cost of repairing a Public Works Committee April 10 , 1995 2 water line . Arnold Becker, Water Works Trustee, stated that this needs to be looked at in comparison to how the Water Works handles a private line from the residence to the main. These repairs are always the responsibility of the property owner. Councilperson Getty responded by stating that the repair was at the main and not at any of the residential connections . Reed Craft reported that the Water Works doesn' t usually refuse a request to extend the water main when at least 505.- of the property owners support the request . Vince Heuer, owner of 325 East Second Street, stated that he disagrees with the supposition of the benefit being received by the property owners having a private line . He feels there is no real benefit and any benefit that was received was by the developer in 1910 . The Water Works should proceed with the replacement of the main. , With no further discussion it was moved by Getty, seconded by Anders that the meeting be adjourned at 3 : 35 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE April 3 , 1995 3 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Councilperson Getty asked that the request of Bruce Kaesser to discuss handicap parking be delayed until Mr. Kaesser is present at the meeting. Dick Grimm, Street Superintendent, reported that the bids were received for new garbage trucks and the rear loader bids were $82, 700 each while the auto loader low bid was from Wayne Engineering at $116, 230 each. Money is available to purchase two new automated trucks if that is the desire of the council . Additional funding of $440, 000 for containers would also be needed for an automated system. There is a possibility that the Solid Waste Commission would have funds available if the City enacts a volume based garbage system. Wayne Engineering has stated that the new trucks wouldn' t be available until September due to the difficulty in obtaining the Peterbuilt chassis . There should be savings of approximately $60, 000 from operator' s salaries plus additional savings in worker' s compensation costs . Mr. Grimm explained that they intend to start with two automated routes and select the first routes based on already established curbside routes versus alley routes . It was moved by Anders, seconded by Getty to proceed with acceptance of the bids to purchase two automated garbage trucks and to recommend to Council for approval . Ayes : Three . Motion carried. Councilperson Getty requested that the committee return to the discussion of handicap parking as Mr. Kaesser was now in attendance at the meeting. Mr. Kaesser distributed a letter addressing the frequency of monitoring handicapped parking meter revenue . Mr. Kaesser is requesting that this revenue be monitored more than one time, possibly on a quarterly schedule. This will allow for an accurate record of the use of the meters throughout the year. Moved by Getty, seconded by Anders to receive and file the letter of request and send a recommendation of support for this process to the Traffic Operations Department for implementation. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4 : 07 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 27, 1995 1 : 30 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The following quotes to hire a private contractor for pick up of large items were reviewed: Bidder Bid Amount Corkery Recycling Delivery--$25/container Haul materials--$85/trip Site Management--$12/hour Denver Construction Delivery & Haul--$65/container Site Management--$25/hour It is estimated that it will take two to four weeks to finalize the plans and initiate the program. A loader to lift the heavier appliances, etc. will need to be on site. The loader operator could also control the area rather than hiring an additional person. The neighborhoods will identify the boundaries and the operator will request identification. It was the recommendation of the Superintendent of Streets/Sanitation that the bid of Denver Construction be approved. Moved by Getty, seconded by Anders that the bid of Denver Construction for delivery and haul at a cost of $65 per container be approved with city personnel supervising the sites . Ayes : Two. Absent : Collier. Motion carried. Dick Grimm, Superintendent of Streets/Sanitation, updated the committee on street sweeping operations in the city. It is anticipated that the crews will start on April 17 . The possibility of using the school parking lots for dumping of debris is being investigated. A map is being created that will subdivide each ward into areas that can be completed in one week. There will be two crews consisting of two machines each. One crew will be assigned to each side of the river. The first round should take approximately seven weeks depending on the weather and availability of the equipment . The City of Evansdale has contacted us about contracting for weekend sweeping at a cost of $65 per hour. Councilperson Anders requested a written plan with cost analysis, schedule and map. Councilpersons Getty and Collier suggested that four sweepers do residential areas during the day time and two sweepers do the downtown and snow removal routes, with the routes scheduled on opposite days of garbage pickup. The spring pick up of yard waste was discussed. It was agreed to offer the service for one week only starting on April 24, 1995 . Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase parts for existing methane gas system at a cost of $21, 781 be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase electronic controllers for the plant lift station, Tower Park lift station and one backup at a cost of $5, 100 was reviewed. Problems have been experienced with several controllers in the plant and lift stations and staff has begun a replacement program to standardize systemwide . The controller at the plant has failed three times in the past two weeks requiring staff to run the pumps in manual mode . The controls at the Tower Park lift station have been modified for temporary use until it can be replaced. The third controller could be used as a backup at eight different Public Works Committee March 27, 1995 Page 2 locations . Moved by Anders, seconded by Getty that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a replacement pump for the digesters at a cost of $7, 655 was reviewed. The pump is used to pump hot water to heat the digesters to maintain a proper operating temperature that is critical to proper digestion of solids . The manufacturer of the pump now being used is no longer in business, making it almost impossible to find parts . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to repair a center column for an existing standard rate filter at the Easton Avenue plant at an approximate cost of $10, 053 be approved. Ayes : Two. Absent : Collier. Motion carried. The recommendation of the Superintendent of Traffic Operations to remove parking on the south and east side of King Drive from San Marnan Drive access road to St . Francis Drive and on the south and east side of Southbrooke Drive from the San Marnan Drive access to W. 9th Street was reviewed. Residents and businesses in the area will be notified advising them when the ordinance change will be placed on the council agenda for formal approval . The request of Mrs . Dorothy Ernster to install two hour parking in front of the townhouses located in the 2700 block of St . Francis Drive was reviewed. Moved by Getty, seconded by Anders that the recommendation of the Superintendent of Traffic Operations and the request of Mrs . Ernster be approved and forwarded to the city council for formal approval . Ayes : Two. Absent : Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Streets/Sanitation to seek bids for liquid asphalt for the oiling program be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 2 :30 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE March 13 , 1995 3 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Repair of the East Fourth Street crosswalks in conjunction with the 1995 Downtown Concrete and Repair Program was reviewed. Staff has met with Fourth Street business owners and the possibility of removing the stamped brick crosswalks along East Fourth Street was discussed. The business owners agreed that the stamped brick crosswalks could be removed and replaced with plain concrete . One concern was the lack of parking along East Fourth Street . In discussing the problem with the business owners, the City Planner and City Engineer, one possible solution is to create more parallel parking along the entire length of East Fourth Street . This would mean increasing the length of current parking lanes and removal of existing lights in these areas . New lights like the ones on West Fourth Street would then be installed on East Fourth Street . This would eliminate all of the stamped brick pattern (crosswalks and parking lanes) along the entire length of East Fourth Street . The removal of the crosswalks would take place in the Downtown Concrete and Repair Program, Contract No. 481 . The remaining East Fourth Street improvements would be completed under a separate contract . Moved by Getty, seconded by Anders to continue with repairs as recommended. Ayes : Three . Motion carried. Changes to the traffic ordinance as it pertains to parking between the curb line and the sidewalk line was reviewed. Additional changes to zoning was recommended to deal with parking campers and vehicles in front of yards and residences . Moved by Getty, seconded by Anders that the proposed changes to the traffic ordinance pertaining to parking between the curb line and the sidewalk line be referred to the City Attorney. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 3 : 59 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk FINANCE COMMITTEE WORK SESSION March 9, 1994 4 : 30 p.m. First Floor Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Anders, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Bruce Meisinger, Budget Analyst, and Tom Campbell, Acting Clerk/Auditor, reviewed some of the various computerized financial (expenditure and revenue) reports that are available for their use and will make any and all reports available upon request . Moved by Krizek, seconded by Anders that the meeting be adjourned at 5 : 53 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE March 6, 1995 3 : 15 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as amended to add "Request of Traffic Superintendent to seek bids for signal pole painting contract" , be approved. Ayes : Two. Absent : Collier. Motion carried. The request of Jackie Ott for signage to allow her to park in front of her house located at 628 Wallgate Avenue was reviewed. Ms . Ott' s son is in a wheelchair, and she requested signage that would allow her to park in front of her house for the purpose of loading her son into her automobile. It was the recommendation of the Public Works Committee that the Superintendent of Traffic Operations send a letter to Ms . Ott' s neighbors with the alternative to move parking on the opposite side of the street . The request of Robert Lamb to remove parking on a portion of the north side of the 1100 block of Hawthorne Avenue was reviewed. Mr. Lamb' s wife had an accident backing out of their driveway, and he feels removal of additional parking is necessary. Parking is not allowed on the south side of the 1100 block of Hawthorne Avenue . It was the recommendation of the Public Works Committee that the parking on the north side of the 1100 block of Hawthorne Avenue not be changed and a letter be sent to Mr. Lamb informing him of the decision. The request of the Superintendent of Traffic Operations to remove parking on King Drive and Southbrooke was reviewed. It was the recommendation of the Public Works Committee that parking be removed on one side of the street and that the Superintendent of Traffic Operations bring back the revision prior to placing the ordinance amendment on the council agenda. Discontinuance of the maintenance bond with Fagen Inc . for the anaerobic lagoon was reviewed. Fagen Inc . is the general contractor on the project and is required to carry the maintenance bond for a two year period. In exchange for dropping the remaining time on the bond, Fagen Inc . would make a onetime payment to the city of $5, 000 . The subject has been discussed by the Lagoon Committee and they have agreed that it would be in the best interest for the city to accept this offer. This would not affect the warranty on the liner and the cover as they are covered by the manufacturer and Rummel Construction, Inc . Moved by Getty, seconded by Anders that said maintenance bond be discontinued. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Traffic Operations to enter into a long-term annual inspection of the lagoon cover was reviewed. Rummel Construction, Inc . has submitted a proposal for the inspection at an annual cost of $2, 000 . Moved by Getty, seconded by Anders that said inspection agreement with Rummel Construction, Inc . be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Traffic Operations for authorization to seek bids for signal pole painting contract be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the Committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 3 :45 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 27, 1995 2 :30 p.m. Large Conference Room Members present : Chairperson Collier, Getty, Anders . Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Motion carried. A proposed agreement with the Cedar Falls Utilities for an easement in city right-of-way was reviewed. The easement is necessary to allow Cedar Falls Utilities to install fiber optic transmission lines between UNI and the National Guard facilities near the Waterloo Airport . Moved by Getty, seconded by Collier that the City Engineer be authorized to proceed with the proposed easement and bring back to the full council for formal approval . Ayes : Two. Absent : Anders . Motion carried. A letter submitted by Bruce Kaesser regarding handicap parking was reviewed. Anders now present at 2 :40 p.m. Moved by Getty, seconded by Anders that Mr. Kaesser' s letter be received and placed on file . Ayes : Three. Motion carried. The city hall parking lot was discussed. Mike Mrzlak, Superintendent of Sign & Traffic, informed the council that the meters on East 6th Street between Mulberry Street and Franklin Street have been capped. These spaces will be used for city owned vehicles only. The lot will be signed and marked on Tuesday, February 28, 1995 . Moved by Getty, seconded by Anders that the update from Mr. Mrzlak be received and placed on file. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 2 : 50 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 20, 1995 4 : 00 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The removal and salvage of paving bricks as part of the Street Reconstruction Project for West Third Street was discussed. Wes Weissman has agreed to allow the city to stockpile the paving brick at Weissman' s rubble site, located off the 1200 block of Falls Avenue between University Avenue and Relocated U.S. Highway 218 . The UpDowntowners have indicated an interest in selling the bricks as a fund-raising project . The non-saleable or broken brick can be left on the site since it is an approved rubble disposal site . It was the recommendation of the City Engineer that the city pursue the proposed storage at Weissman' s rubble site . Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase and install a flow meter to measure the flow of raw sludge from the primary clarifiers to the digesters for the Wastewater Treatment Plant was reviewed. Currently the city does not meter the raw sludge that is removed from the primary clarifiers . Sticks are attached to the digester covers and are marked with inches to indicate the level of liquid in the digesters . The primary purpose of installing an accurate flow meter is to allow staff to determine the efficiency of the digesters . There is a meter in the filter building so we know how much sludge is removed, but we have no accurate way of knowing how much we add to the digesters, which makes it impossible to figure an accurate efficiency of the digesters . The estimated cost of the meter and installation is $6, 000 . 00, with installation to be done by the staff and the manufacturer would do the calibration. Moved by Getty, seconded by Anders that said request to purchase the flow meter at an estimated cost of $6, 000 . 00 be approved. Ayes : Two. Absent : Collier. Motion carried. Councilperson Getty requested that a Public Works meeting be scheduled for Monday, February 27, 1995 to discuss handicap parking. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 16 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 13 , 1995 4 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders . Members absent : Getty. Moved by Anders, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Getty. Motion carried. Councilperson Getty now present at 4 : 22 p.m. The request of the Engineer' s office for authorization to obtain price quotes from RUST Environment & Infrastructure for the 1995 bridge inspections project was reviewed. The inspection occurs every two years and is required by federal mandate. The inspections need to be made by people who are certified as bridge inspectors, and there is no one currently in the Engineering Department who is certified to do the inspections . There are 53 bridges to be inspected this year compared to 51 bridges inspected in 1993 . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. Eric Thorson, City Engineer, informed the committee that he has received a request from the City of Cedar Falls to use city right of way to install fiber optic cable from the Cedar Falls Utilities to the National Guard building at the Waterloo Airport . Mr. Thorson was instructed to prepare an agreement with Cedar Falls and bring back to the Public Works Committee for review. Mr. Thorson stated that Manatt' s has requested a variance to the truck embargo ordinance on Rainbow Drive from Greenhill Road to the west city limits in conjunction with reconstruction of Waterloo Road and 18th Street in Cedar Falls . Approval was given with direction to staff to monitor this situation for any problems . With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :32 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE February 6, 1995 4 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Eric Thorson, City Engineer, stated that the Engineering Department is preparing a Downtown Patching Program for 1995 . The program covers the downtown from Franklin Street to Washington Street and from Mullan Avenue to Sixth Street . The crosswalks along East Fourth Street are of a stamped brick pattern, and several of these crosswalks will be eliminated due to their deteriorated condition. Several more crosswalks will be made narrower due to poor condition along the sides . Mr. Thorson was looking for direction from the committee as to whether the crosswalks should be replaced with the same stamped pattern or the use of plain concrete . The cost difference between using plain concrete and a stamped brick pattern is about $8, 000 more for the stamped brick pattern. Don Temeyer, City Planner, stated that the UpDowntowners and Homeland Volunteers have agreed to work on the brick project . They are currently trying find a storage location and identifying a market value for the bricks . Moved by Getty, seconded by Anders that the brick issue be referred to the Planning Department for review with the Downtown merchants . Ayes : Three . Motion carried. Eric Thorson, City Engineer, recommended that to be in compliance with federal regulations, the vault under the sidewalk located at the corner of West Park Avenue and West Commercial Street be filled in and handicap ramps be placed at the corners . Work on this project includes removal of the existing vault top, filling the vault with sand and placing of the new sidewalk. A redesigned radius will be installed at the corner along with the ramps . The cost for the project is approximately $7, 000 . The Traffic Department will move any lights and do the work of installing the bases for the lights . The Waterloo Courier will pay for putting up any walls necessary for the closure of the vault . Moved by Anders, seconded by Getty that the recommendation of the Engineering Department be received, placed on file and authorization be given to proceed with said handicap ramps . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :40 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE January 23 , 1995 4 : 15 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the City Engineer for authorization to seek bids and proceed with crushing of salvaged asphalt was reviewed. There is an existing stockpile of asphalt that has been salvaged from various street projects . The salvaged material is in various sizes and must be crushed to make it reusable . Approximately every two years the city has let a contract to crush all or a portion of the stockpile to be used for street improvements . The estimated cost is $75, 000, which would be paid with local option sales tax fund. Mayor Rooff suggested that the material could also be used to fix school parking lots and baseball stadium lot . He requested that the Engineering Department investigate as to how much of the recycle asphalt would be needed, the approximate cost and that contractors have agreed to spread the material . Moved by Getty, seconded by Anders that the City Engineer be authorized to seek bids for crushing of salvaged asphalt for recycling. Ayes : Two. Absent : Collier. Motion carried. The disposal of bricks that will be removed from West Third Street between South Street and Kimball Avenue in conjunction with the F.Y. 1995 Street Reconstruction Program was reviewed. In the past the city has stockpiled some for future use and made them available to the public . Don Temeyer, City Planner, suggested that the city look into selling the bricks and agreed to investigate the issue . Dennis Gentz, Assistant City Engineer, stated that we would have to identify a storage area for the bricks before the construction contract is let . With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :40 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk