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HomeMy WebLinkAbout1994 a. PUBLIC WORKS COMMITTEE December 19, 1994 4 :30 p.m. Large Conference Room Members present : Anders, Getty, Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Collier now present at 4 : 50 p.m. The following cost estimates for proposed grade crossing improvements at E. 11th Street and Osage Road with the Chicago Central and Pacific Railroad Company and Franklin Street with the Chicago North Western Transportation Company were reviewed: *Estimated Cost City' s Crossing Estimate Share Railroad Osage Road $ 93 , 000 $ 19, 400 Chicago Central & Pacific East llth Street $105, 000 $ 22, 200 Chicago Central & Pacific Franklin Street $ 60, 000 $ 14, 000 Chicago North Western *Twenty (20%) percent participation plus traffic control . Under the conditions of the grant, the local highway jurisdiction is obligated to make provisions for traffic control . This cost has been included in the city' s estimated share . The improvements would be 60 percent state, 20 percent railroad and 20 percent City funded under the Iowa Department of Transportation' s Grade Crossing Surface Repair Fund, which is appropriated under the Road Use Tax Fund. The City' s share would be paid using General Obligation Bond funds . Both railroads have proposed submitting a joint Notice of Intent to the Iowa Department of Transportation - Rail and Water Division - for review and further processing. Moved by Anders, seconded by Getty that the City Engineer proceed with said improvements . Ayes : Three. Motion carried. Councilperson Anders stated that four proposals for the Ansborough/Black Hawk pump station have been received. Discussion was heard regarding the removal of no parking signs in the 100 and 200 blocks of Marsh Street . Superintendent of Streets Dick Grimm stated that his department took two vehicles and a truck plow to the Marsh Street area where two vehicles were parked close along the edge of Marsh. The plows are 12 ft . in length and were unable to go between the vehicles . A vehicle was illegally parked on the wrong side of the street in the 200 block which would make plowing difficult and dangerous . Moved by Getty, seconded by Collier that the Public Works recommend to the full council that no parking on one side of the street in the 100 and 200 blocks of Marsh Street remain. Ayes : Three . Motion carried. The schedule for improvements to the Water Pollution Control Plant was discussed. The scheduled is a requirement of the Iowa Department of Natural Resources that must be in place by January 11, 1995 . Review of the new proposed administration building at the Water Pollution Control Plant . This item was referred to Mayor Rooff and Administrative Director Bob Stevenson for further review. Public Works Committee December 19, 1994 Page 2 The following bids were received for a base station for the Street Department and Central Garage and two hand held units : Bidder Bid Amount Radio Communications $2 , 189 . 00 Iowa Radio $1, 808 . 30 It was the recommendation of the Superintendent of Streets that the low bid of Iowa Radio in the amount of $1, 808 . 30 be approved. Moved by Getty, seconded by Collier that said recommendation be approved. Ayes : Three . Motion carried. Councilperson Getty requested that no parking be instituted on the north side of Sager Avenue from Park to the cul-de-sac and also on either side of Tiffany Place . Mike Mrzlak, Superintendent of Sign & Traffic, will notify the property owners . With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 5 :28 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 28, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Associate Engineer to seek requests for proposals for a stormwater pump station north of Black Hawk Creek at Ansborough Avenue was reviewed. The City has received a Community Development Block Grant in the amount of $1, 431, 000 . 00 to build the pump station. The city' s 40 percent share is $954, 000 . 00 of the $2, 385, 000 . 00 project . Moved by Getty, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the Associate Engineer to seek requests for proposals for engineering services for the Mobile Street paving project was reviewed. The project will be funded using Community Development Block Grant funds . The project involves paving the four blocks of Mobile Street between Cottage and Newell . Moved by Getty, seconded by Collier that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 03 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 21, 1994 6 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Discussion was heard on the proposed change to the professional agreement with RUST Environment and Infrastructure for inclusion of projects required by the EPA for receipt of the federal grant . These projects include updates to the City' s sewer use and industrial pretreatment ordinance, a stream study report, technical energy analysis and archaeological survey. Bob Bamsey, with Rust Environment provided schematic plans for Phase I and Phase II Improvement facilities and a plan which builds one larger facility with the same capacity as Phase I and II combined. This larger facility would reduce the cost of engineering and construction by approximately 2 Million dollars and maximize the land space and staffing efficiencies . Moved by Getty, seconded by Anders that the proposed changes to the professional agreement with RUST along with a recommendation for. approval to the City Council and approval of the incorporation of the design of Phase I & II to an expanded Phase I as demonstrated be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Associate Engineer for authorization to seek requests for proposals for the stormwater pump station north of Black Hawk Creek at Ansborough Avenue be tabled for one week to allow the Water Pollution Flood Control staff to review the proposed plan and work with the City engineer on the Requests for Proposal . Ayes : Three . Motion carried. Moved by Anders, seconded by Getty to recommend approval of a variance to the parking ordinance and to proceed with vacation of the sidewalk in the 100 block of Johnson street behind the building at 1223 West Fifth Street, with the cost of the proposed parking construction to be borne by the property owner. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 7 : 00 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 14, 1994 4 : 15 p.m. Mayor' s Office . Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Councilperson Anders informed Tim Shea that this meeting was called to address concerns of the Public Works Committee before his formal appointment as Water Pollution Control Plant Superintendent was made. The committee has been concerned with the handling of personnel matters within the department by some of the management staff . Mr. Shea, Acting Superintendent, stated that the supervisor under discussion is overburdened with scheduling and purchasing matters for his level of development . An incident occurred recently which may result in disciplinary action for the supervisor and an operator in the department . An operator failed to correct the misoperation of a pump that could have resulted in tens of thousands of dollars in damage. The supervisor failed to report this incident to Tim Shea and this would be investigated upon the return of the supervisor from vacation. Councilperson Getty stated that he supports the appointment of Mr. Shea to Superintendent and feels fortunate that the City will have his expertise running the department . He requests that Mr. Shea continue to keep the Mayor informed of the plant operations and the Mayor will in turn inform the Public Works Committee of any concerns . Councilperson Collier agreed that Mr. Shea is very capable and he has confidence that Mr. Shea will deal with all the issues if given time. Councilperson Anders informed Mr. Shea that the committee expects the plant to implement fair treatment practices for all employees . Past administrations have failed in this effort and this has resulted in numerous employee grievances . The committee supports the partnering arrangements with RUST engineering and has expectations of leadership from Mr. Shea in the approval of the design and construction plans . Mr. Shea requested that the committee be explicit in their desires for the end product of the new facility. Mayor Rooff stated that he and the council desires a state of the art facility within the parameters of the funding limitations. Tim Shea relayed his concerns regarding the fact that past administrations made decisions for allocation of loads from industrial users without input from the Plant Superintendent . Jim Walsh, City Attorney, reported that RUST could be required to get a sign-off from Mr. Shea before submission of any revised schedule of loadings and corresponding user fees to the council . With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 50 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE November 7, 1994 4 : 30 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Anders to approve request by Street Superintendent to seek bids for employee uniforms. Labor contracts require that three uniforms per employee be purchased each year. Estimated cost of this purchase is $8, 500 . 00 . Ayes : Three. Motion carried. Moved by Anders, seconded by Getty to approve request from Street Superintendent to purchase 900 feet of snow fence to replace damaged and lost fence from the existing inventory. Ayes : Three . Motion carried. Moved by Getty, seconded by Anders to authorize the Street/Superintendent to seek bids for private snow removal of downtown business district . Ayes : Three. Motion carried. Mr. Grimm addressed the committee regarding the number of requests that have been received to extend the period of free leaf pickup. An extension of two weeks has been discussed but the approximate costs per week for the pickup are estimated at $23 , 000 . 00 . The second additional week would fall during the Thanksgiving holiday and the additional cost to give employees paid leave versus the productivity of a three day work week makes it unattractive to the administration. Moved by Getty, seconded by Anders to approve one more week of free leaf pickup. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 53 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE October 17, 1994 5 : 30 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. A proposed contract with the Iowa Department of Economic Development for a $1 .431 million Community Development Block Grant for the Ansborough/Black Hawk Creek pumping station was reviewed. The station will relieve the flooding in the area when the Ansborough storm sewer gates are closed due to the Black Hawk Creek flooding. The monies are made possible through the U.S. Flood Relief funds granted to the State of Iowa in 1993 . The total cost for the project is projected to cost $2, 385, 000, with a required local match of $954 , 000 . The project was scheduled for construction in 1996 in the 5 Year Capital Improvement Program, but it is necessary to coincide the construction with the Northwest Interceptor now under design. The Edison area improvements will be reprogrammed from 1995 to 1996 . Moved by Anders, seconded by Getty to authorize the City Planner to forward the proposed contract to the full Council for their consideration. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 50 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk L PTJBLIC WORKS COMMITTEE October 3 , 1994 4 : 30 p.m. Large Conference Room Members present: Chairperson Collier, Anders and Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Gary Schelihorn, Technical Services Coordinator, for authorization to seek bids on air handling in the filter building at the Water Pollution/Flood Control plant was reviewed. The approximate cost for this system is $52,750. Moved by Anders, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to contract with a private weather forecast service was reviewed. This service is specially orientated on getting the ground temperatures and predicted ground temperatures to hep in planning the use of chemicals for highways and airports. This service has been very helpful in the past three years for control of emergency situations. The annual cost is $2100. Moved by Getty, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4: 52 p.m. Ayes: Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 19, 1994 5 :45 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to seek bids for privatization of snow removal in the downtown area was reviewed. It is estimated that the total cost of the contract could be $84 , 000 and will include time and materials; therefore, the final cost will depend on the amount and frequency of snowfall this year. The estimated cost is based upon needing this service six times this winter, or approximately $14, 000 per event . Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 59 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE September 6, 1994 5 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Dick Grimm, Superintendent of Streets/Sanitation, reported that the city needs to clean up brush piled by city staff at the Wastewater Treatment Plant and in the Riverview area. Corell will do the brush and tree grinding at a cost of $350 per hour. Staff has estimated the total cost could be $40, 000 . It was suggested that staff investigate the possibility of the city purchasing a grinder. Moved by Getty, seconded by Collier that the Superintendent of Streets/Sanitation be authorized to contract with Corell for said brush clean-up services . Ayes : Two. Nays : Anders . Motion carried. Eric Thorson, City Engineer, stated that the Mullan Avenue pedestrian overpass has been damaged once again. The east abutment and wingwalls are in a deteriorated condition. The steel stringer beam at the north side has been hit again by an oversized vehicle causing the beam to jump off its bearing seats at both ends of the overpass . Robinson Engineering has estimated it will cost $58, 000 to raise the structure 6" , and 63, 000 to raise the structure 12" . Moved by Getty, seconded by Anders that the City Engineer be authorized to prepare a design engineering contract and bring back to the council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 35 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk --. -. PUBLIC WORKS COMMITTEE August 22 , 1994 4 :30 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to seek bids for yard waste bags and salt for ice and snow removal was reviewed. Approximate cost for 144, 000 yard waste bags based on previous purchases is $33 , 120 . The salt will be used for winter 1994-95 and will cost approximately $84, 000 for 3 , 000 tons. This will be a joint bid with the cities of Cedar Falls, Evansdale, Hudson and Black Hawk County. Moved by Anders, seconded by Getty that said request be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Anders, seconded by Getty that the recommendation from the Superintendent of Central Garage on bids received for purchase of a street sweeper be tabled for two weeks to allow the Finance Manager to verify whether funds are available to purchase one or two sweepers and for the Superintendent of Central Garage to check on a delivery date . Ayes : Two. Absent : Collier. Motion carried. Discussion was heard on the brush site . There is a need to identify $40, 000 to grind brush. It is inhibiting forestry operations . Money is available in the road use tax funds . This item will be brought back to the committee for action at a future date. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4 :45 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk i PUBLIC WORKS COMMITTEE August 8, 1994 3 :45 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Collier. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the City Engineer for authorization to hire a consultant for design of repairs to the Highway 63 Pedestrian Overpass was reviewed. The city has been notified by the Iowa Department of Transportation that there is some deterioration of the east abutment of the highway overpass . The concrete abutment supporting the structure' s beams is breaking up and repairs need to be made or the overpass should be closed. The repairs involve structural work, and the Engineering Department does not have that type of expertise and a consultant should be hired to design the repairs . Moved by Anders, seconded by Getty that authorization to receive proposal from Robinson Engineering for design of the above project be approved. Ayes : Two. Absent : Collier. Motion carried. Discussion of Storm Drainage problems in Bishop Street area and Virden Creek Project was heard. Gary Schellhorn explained the Sewer Department' s plans for clean up of the Bishop area culvert . Crews will begin removing weeds, limbs and silt that is breaking the flow into the drainage area and causing standing water in the Bishop Street area. Further repair of the culvert may be needed in the future after the area is cleared and an assessment may be made . Mr. Schellhorn agreed to make contact with the resident in the area that raised the complaints . Mr. Schellhorn informed the Public Works Committee on the progress of the removal of sand from the Virden Creek tunnel which drains into the Park Road Lift Station. Prairie Construction has removed the debris in the east tunnel and will proceed to complete the West tunnel . The flood control system will currently allow approximately 3 feet of water to back up into the tunnel if the Virden Creek Flood gate is left open. Mr. Schellhorn has studied the situation and recommended two options for the Committee' s review. The Virden Creek gate could be shut permanently or the Park Road Lift station could be upgraded and a third pump be placed in it to address these needs . The Public Works Committee directed Mr. Schellhorn to identify the needs for the Power Plant and the cost of upgrade to the Park Road Lift station to eliminate the need for the CSO. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 14 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE August 1, 1994 4 : 50 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Discussion was heard on the elevated overhead roadway extending above and across the Chicago, Central and Pacific Railroad Company right-of-way and tracks in conjunction with the Martin Luther King Jr. Drive (Phase II) project, HDP-9107 (005) --71-07 . Work associated with this project will include track work and signal work to remove grade crossings at Mobile Street, track restoration, driveway grade crossing, adjustment of signal pole line and other incidental work to accommodate the overhead bridge . The above railroad work will cost approximately $35, 000 . 00, bringing the total cost for the city' s portion of Phase II to $835, 000 . 00 . Moved by Getty, seconded by Anders that authorization be given to add the above railroad work to the Martin Luther King Jr. Drive Project (Phase II) , HDP-9107 (005) --71-07 . Ayes : Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Streets and Sanitation to purchase a string type mowers for the Operation Pride Program, be amended to purchase two mowers, and request be approved. Ayes : Three . Motion carried. The request of RUST Environment & Infrastructure for reduction of retainage on the Anaerobic Lagoon construction project was reviewed. Peterson Construction, Inc . will fix the drainage tile at the west end of the lagoon site within the next couple of weeks . Most of the other punch list items have been completed and it was the recommendation of RUST that the total retainage on the project be reduced to $25, 000 . 000 . Some of the subcontractors successfully completed their work on the project last fall and have been waiting for their retainage. Moved by Anders seconded by Getty that said request be approved, subject to completion by Peterson Construction, Inc . in fixing the drainage tile. Ayes : Three . Motion carried. Councilperson Getty requested that City Engineer Eric Thorson submit request for repair of Highway 63 pedestrian overpass to the Public Works Committee . With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 04 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 25, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Getty. Members absent : Anders . Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Motion carried. The request of Art Grange to change the on-street parking in the 100 block of Johnson Street from the north side to the south side was reviewed. Mike Mrzlak, Superintendent of Sign & Traffic, and Eric Thorson, City Engineer, reviewed said request and recommended that it be approved. Moved by Getty, seconded by Collier that said request be approved and the City Attorney be directed to draft an ordinance to be placed on the city council agenda. Ayes : Two. Absent : Anders . Motion carried. Discussion was heard on the elevated overhead roadway extending above and across the Chicago, Central and Pacific Railroad Company right-of-way and tracks in conjunction with the Martin Luther King Jr. Drive (Phase II) project, HDP-9107 (005) --71-07 . Work associated with this project will include track work and signal work to remove grade crossings at Mobile Street, track restoration, driveway grade crossing, adjustment of signal pole line and other incidental work to accommodate the overhead bridge . The above railroad work will cost approximately $35, 000 . 00, bringing the total cost for the city' s portion of Phase II to $835, 000 . 00 . Moved by Getty, seconded by Collier that the above item be tabled to August 1, 1994 Public Works Committee meeting to allow the City Engineer time to identify funding for the project . Ayes : Two. Absent : Anders . Motion carried. Moved by Getty, seconded by Collier that the request of the Superintendent of Streets/Sanitation for authorization to purchase a string type mower at a cost of $760 . 00 for use by the Operation Pride Program be tabled to August 1, 1949 Public Works Committee meeting. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to purchase an oil injector for the reclaimer used in the oiling program was reviewed. Dick Grimm, Superintendent of Streets/Sanitation, stated that it is estimated that said oil injector will increase productivity 33 percent . The elimination of using the oil distributor on a daily basis will save one machine and two Equipment Operator I employees . The normal yearly production is 60 days, and this will save the department 20 working days yearly at an estimated annual savings of $55, 079 . 00 . Moved by Getty, seconded by Collier that said request be tabled to allow review of reorganizational plan for the Street Department . Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Streets/Superintendent for authorization to close the end of Beech Street, south of Douglas Street was reviewed. The Black Hawk County Health Department has received complaints regarding illegal dumping at the above location and requested that Beech Street be made into a dead-end. Letters were sent to adjoining property owners in the area who have agreed to the blockade . Moved by Collier, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Streets/Sanitation for authorization to close the end of Lewis & Phillips at a point south of Ankeny was reviewed. The Black Hawk County Health Department noted illegal dumping activity in the area and requested that access to the property directly north of the Chicago and Northwestern Railroad between Lewis Street and Phillips Streets be Public Works Committee July 25, 1994 Page 2 closed off . The company has given its permission to deny general traffic flow in the area. Moved by Collier, seconded by Getty that said request be approved. Ayes : Two. Absent : Anders . Motion carried. Discussion was heard on changes at the Anaerobic Lagoon. The preliminary estimated cost was $226, 000 . The Superintendent of Water Pollution/Flood Control recommended that a new gas blower building at an estimated cost of $25, 000 and new liquid level detection at an estimated cost of $10, 000 be included in the improvements at the lagoon. It was also noted that the preliminary figures for several other items have also changed bringing the total estimated cost to $270, 000 for the proposed improvements to the Anaerobic Lagoon. Moved by Getty, seconded by Collier that the proposed improvements to the Anaerobic Lagoon be received, placed on file and staff be authorized to prepare plans and specifications on the above improvements . Ayes : Two. Absent : Anders . Motion carried. The request of RUST Environment & Infrastructure for reduction of retainage on the Anaerobic Lagoon construction project was reviewed. Peterson Construction, Inc. will fix the drainage tile at the west end of the lagoon site within the next couple of weeks . Most of the other punch list items have been completed and it was the recommendation of RUST that the total retainage on the project be reduced to $25, 000 . 000 . Some of the subcontractors successfully completed their work on the project last fall and have been waiting for their retainage . Moved by Getty, seconded by Collier that said request be tabled to the August 1, 1994 Public Works Committee meeting. Ayes : Two. Absent : Anders . Motion carried. Eric Thorson, City Engineer, reported on disposal of contaminated soil from the Kingsley site . With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 5 :40 p.m. Ayes : Two. Absent : Anders . Motion carried. Susan Fangman City Clerk PUBLIC WORKS COMMITTEE July 14, 1994 4 :30 p.m. First Floor Conference Room Members present : Chairperson Collier, Anders, Getty. Also present : representatives from Aspen Services, Inc; C & E Services; Christy Corporation; Nutri-Ject Systems, Inc . and Rath Transport . Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. A review of the F.Y. 1994/95 Water Pollution/Flood Control Sludge Disposal contract was held with representatives from all five firms which had submitted a bid on the project . Gary Simmons, Superintendent of Water Pollution/Flood Control, explained how the total bid amounts were calculated as well as reviewed the bid proposal specifications that were made available to any person wishing to submit a bid on the project . The Public Works Committee will study and review the submitted bids and award the contract at the July 25, 1994 council meeting. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 51 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE June 13 , 1994 4 : 00 p.m. Large Conference Room Members present : Chairperson Joe Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Street/Sanitation to seek bids for street sweepers be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 08 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE May 23 , 1994 4 :30 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. 1 The request of the Assistant City Engineer for authorization to seek bids for testing equipment for concrete air meter and nuclear soil density gauge was reviewed. The equipment is used by the inspectors for testing concrete and soil on the Street Reconstruction Program and Asphalt Overlay Program. Moved by Getty, seconded by Anders that said authorization be approved. Ayes : Two. Motion carried. Moved by Getty, seconded by Anders that authorization to seek bids for a security gate at the sewage treatment plant be approved and Mike Mrzlak, Superintendent of Sign & Traffic, be instructed to post signs stating "City Property - No Trespassing" . Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 :43 p.m. Ayes : Two. Absent : Collier. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE May 9, 1994 4 : 55 p.m. Large Conference Room Members present : Anders, Getty. Members absent : Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Dick Grimm, Superintendent of Streets/Sanitation, reported he has found a firm in Sioux City, Iowa that has a new machine (6 months) with the oiler attached. He stated the firm has no use for the oiler, and maybe he could work out a deal to purchase it . He has visited with several cities and private firms in regard to the oiler. He said if we had the unit, it would cut time and wages on the project in half and could eliminate up to two people at the work site who could be used elsewhere in the city. Moved by Getty, seconded by Anders that no action be taken on this request, that Mr. Grimm should check other possibilities, and that the request be tabled for now. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 06 p.m. Ayes : Two. Absent : Collier. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE May 2 , 1994 5 : 15 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids for main brooms for the street sweepers for the Elgins were reviewed: Bidder Bid Amount Zarnoth $288 Herman Brown $303 Michael Todd $311 It was the recommendation of the Superintendent of Streets/Sanitation that the low bid from Zarnoth in the amount of $288 be approved. The following bids for wire straw for gutter brooms were reviewed: Bidder Bid Amount Zarnoth $ 89 per hundred lbs . Herman Brown $130 per hundred lbs . It was the recommendation of the Superintendent of Streets/Sanitation that the low bid from Zarnoth in the amount of $89 per hundred lbs . be approved. Moved by Getty, seconded by Anders that said recommendations be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Streets/Sanitation to purchase an oil injector pump and metering system for the Cat oil mixer be tabled to May 9, 1994 . Ayes : Three . Motion carried. Eric Thorson, City Engineer, reported that they have not found any standards or warrants (for traffic signals) that indicate when a pedestrian overpass should be constructed. A serious problem associated with an overpass is the act of dropping objects into the path of traffic moving under it . Also, the Americans With Disabilities Act makes the overpass very expensive because of the requirement for elevators or spiral ramps to accommodate the handicapped. Mr. Thorson estimates that the cost for an overpass of this type would exceed $500, 000 . Councilperson Getty stated that he and Councilperson Anders visited the area in question. He said in his opinion it is flat enough and with the 35 mph speed limit, it does not warrant an overhead walkway. Moved by Getty, seconded by Anders to deny the request for a pedestrian overpass on Orange Road near Hawkeye Community College, but continue to monitor the traffic flow in the area, increase police patrols and enforcement, and also to seek other alternatives to solve the problem in the area. Ayes : Three. Motion carried. An agreement for parking with Ruppman Marketing Technologies was reviewed. Ruppman would like to lease 150 parking spaces within the Park Avenue parking ramp once the additional level is completed. The proposed lease would give Ruppman Marketing Technologies a 15 percent discount if it leases a minimum of one hundred (100) parking spaces and remits a single payment to the city. The current city policy allows for a ten percent discount to anyone who leases ten or more spaces and makes a single payment . Public Works Committee May 2 , 1994 Page 2 anyone who leases ten or more spaces and makes a single payment . The City Planner proposed that a policy be adopted where firms that lease a minimum of 100 spaces and pay for them in a lump sum be offered the 15 percent discount . Moved by Anders, seconded by Getty that the above agreement be tabled to May 16 , 1994 . Ayes : Three . Motion carried. Moved by Anders, seconded by Getty that the request of the City Planner to seek requests for proposals from security firms to provide security in the city' s parking ramps between the hours of 5 : 00 p .m. and 11 : 00 p.m. weekly, be tabled to May 16, 1994 . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 6 : 09 p .m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE April 18, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Councilperson Anders and Getty were concerned that the Lincoln Street crossing is not included in the current 1994 Railroad Crossing Improvement Program. Since Lincoln Street is already closed down, why not repair the crossing while it is closed instead of doing it in 1995 . The streets in the 1994 Program are all currently opened to traffic. Moved by Anders, seconded by Getty that the City Engineer is instructed to swap one of the streets in the current railroad crossing program with the Lincoln Street crossing and does not care which one so long as there is an equitable cost included. Ayes : Three . Motion carried. The request of the City Engineer for authorization to take bids for traffic control work in conjunction with the 1994 Railroad Crossing Improvement Program was discussed. There are ten (10) grade crossing improvements with the Chicago Central and Pacific Railroad Company that will be reconstructed this year. Under a joint agreement with the Chicago Central and Pacific Railroad Company, the Iowa Department of Transportation and the city, the city must provide traffic control when the crossing are closed for construction. It was the request of the City Engineer to take bids on the work from the following signing companies : K & W Signing of Cedar Falls, Warning Lites, Inc . of Waterloo, and Tri-State Signing of Waterloo. The estimated cost for the traffic control work is $10, 000 . 00 . Moved by Getty, seconded by Anders that authorization to take bids for traffic control work in conjunction with the 1994 Railroad Crossing Improvement Program, with the Lincoln Street crossing substituted for one in the current program, be approved. Ayes : Three. Motion carried. The request of the City Engineer for authorization to seek bids for sanitary sewer manhole rehabilitation at the intersection of West Fourth Street and Arden Street/Lovejoy Avenue was reviewed. The intersection is being rebuilt as part of the 1994 Street Reconstruction Program. There is an old brick manhole approximately 34 feet in depth which would be a very difficult and expensive construction job for total replacement . There are a number of manhole rehabilitation methods available in the construction market that would be suitable for the West Fourth Street and Arden Street/Lovejoy Avenue manhole. Moved by Anders, seconded by Getty that said request be approved. Ayes : Three . Motion carried. Councilperson Getty reported that the city received a $70 rebate from Midwest Gas on the furnace that was installed at the parking ramp. This was the maximum allowed based on the square footage of installation. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 59 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE April 11, 1994 4 :45 p .m. Large Conference Room Members present : Anders, Getty. Members absent : Chairperson Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two . Absent : Collier. Motion carried. The request of Superintendent of Central Garage to sell scrap from an old Vac-All sewer cleaner was reviewed. This is a combination vacuum, high pressure water jet that has reached the end of its serviceable life . The owner of the Drain Doctor has offered to purchase the sewer jet components for a price of $300 . Moved by Getty, seconded by Anders that authorization be given to the Superintendent of Central Garage to sell said components for $300 to the Drain Doctor. Ayes : Two . Absent : Collier. Motion carried. The request of the Superintendent of Central Garage to hire previously awarded auctioneer services for sale of excess automotive type equipment was reviewed. The Finance Committee in September 1993 authorized Central Garage to hold the auction and award the auctioneer services to Virgil Fisher. Due to the weather and underground storage tank removal, the auction was not held before winter. Moved by Getty, seconded by Anders that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 59 p.m. Ayes : Two. Absent : Collier. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE April 4 , 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Discussion was held on the FY94 capital improvement projects submitted by Gary Simmons, Superintendent of Water Pollution/Flood Control . It was felt that the list of projects should be investigated and prioritized as to what will benefit the City in meeting with Department of Natural Resources requirements . Moved by Getty, seconded by Anders that the list of 22 projects be taken under advisement, have a committee study it and get back to Mr. Simmons on their findings . Discussion on bulk pick-up code enforcement was held. Dick Grimm, Superintendent of Street/Sanitation, stated the city does not have the heavy bulk pick-up as in the past . They do have a bulk pick-up of heavy objects on a per call basis . They have three men who are assigned to the truck as well as mowing weeds in the summer. Sang- Ki Han, Assistant City Attorney, is currently writing a new ordinance on bulk pick-up code enforcement . In the past, a person was cited with a ticket, and it went to a magistrate, which took weeks or a month to fine the individual . Under the new ordinance being prepared, the individual would be served a notice to have the situation corrected in 48 hours . If not corrected in 48 hours, the city would move in, clean it up and then assess the charges against the property to be collected with the taxes on that property. This would avoid the court system and speed up getting an area cleaned up. There will be a work session on this when the Assistant Attorney finalizes the draft of a new ordinance . Councilperson Getty stated he had several calls on having a period for open burning of yard waste . He would recommend a month long period in the spring, and a month long period in the fall . He stated he had talked with Tom O' Rourke, Director of Black Hawk County Health Department, this afternoon. Mr. O' Rourke said he checked with the Iowa Department of Natural Resources, and they stated there was no ban on burning in 1995 or any other year. Frank Magsamen, Acting Fire Chief, stated open burning creates problems for his department, which must respond to fire calls from residents who are upset with their neighbors burning leaves . We could be out at location and not in our territory to respond to an emergency call . He said they have had as many as 100 calls per week to investigate this type of burning. It is time consuming and costly. Councilperson Anders stated he had many calls about the open burning, pros and cons, and he had received a letter from Mark Linda from Black Hawk County Health and Gary Wilcox, Chairperson of Black Hawk County Solid Waste Commission, who are against open burning. Councilperson Anders stated he would vote no on the open burning ordinance . Moved by Anders, seconded by Getty to table the discussion on open burning of yard waste until Thursday, April 7, 1994 , after which it will be brought back to the City Council for action. Ayes : Seven. Motion carried. With no further business before the council, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 : 35 p.m. Ayes : Seven. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE March 28, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Superintendent of Central Garage for authorization to sell an old vac-all sweeper was reviewed. Mr. Louis Schmitz of A-Line Striping has inquired about the possibility of purchasing the vac-all . This 1984 vac-all vacuum sweeper is no longer being used as it is very loud and violates the city' s noise ordinance, and the sweeping path of the machine is not wide enough resulting in repetitive passes . The machine is no longer operable because there is a drive train problem, most likely hydraulic in nature. Moved by Getty, seconded by Anders that authorization be given to the Superintendent of Central Garage to sell said vac-all sweeper for the amount of $2, 500 . 00 . Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to seek bids for a combination vacuum-high pressure flusher truck for use by sewer maintenance was reviewed. The vehicle is used for sewer cleaning and for responding to sanitary sewer calls . The existing vehicle is a 1982 model and is experiencing mechanical problems . Moved by Anders, seconded by Getty that authorization be given to take bids as requested. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to seek bids for security fencing at the Treatment Plant on Easton was reviewed. The Treatment Plant is in an isolated part of the city, and in the past, there have been many incidents of unauthorized persons being on the property. This occurs primarily at night when there is limited staff at the plant . There are many open tanks and other areas that would be very dangerous to unauthorized personnel being at the plant . Moved by Getty, seconded by Anders that authorization be given to take bids as requested. Ayes : Three. Motion carried. Moved by Anders, seconded by Getty that authorization be given to Water Pollution/Flood Control to seek bids for mowing equipment for lawn maintenance at the Treatment Plant and Lagoon. Ayes : Three . Motion carried. Moved by Getty, seconded by Anders that authorization be given to the Superintendent of Water Pollution/Flood Control to seek bids for shoring material for sewer maintenance . Ayes : Three . Motion carried. Mark Boesen, Community Development Administrator, presented plans for handling the water problems on Donald Street . The plans call for putting in twin 48" culverts and the ditch work that would go across property owned by three individuals and into a holding detention basin which will in turn be piped out under the railroad tracks and into the storm sewer on the south side of Broadway. Donald Street would need to be closed approximately three weeks in order to install the twin culverts and sloping the land so it would drain into the culverts under Donald Street . Mr. Boesen estimates the total project cost to be about $260, 000 . He stated we have $65, 000 of Community Development Block Grant funds for this year, which would cover the installation of the culverts and the ditch work across some of the property owned by these individuals . Mr. Boesen stated the $65, 000 this year will take all the water off Donald Street and put it into the ditch work which will give it time to drain away. Public Works Committee March 28, 1994 Page 2 Moved by Getty, seconded by Anders to proceed with gathering cost figures on the project, proceed with acquiring the property and have RUST Environment put together the plan and profile sheets in order to get the program going. Ayes : Three . Motion carried. The request of the Operations Coordinator at Water Pollution/Flood Control to seek bids for cleaning the trickling filters was reviewed. The filters have not been cleaned since they were constructed, and the recent discharge of sludge to the headworks of the plant as well as the loadings they have been required to treat have plugged them. A proposal from one company has indicated the cost could be as much as $ .46/cubic foot of material to remove, clean, size, and replace the bad material and put the filters back into service. Moved by Anders, seconded by Getty that authorization be given to take bids as requested. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5 : 50 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE March 21, 1994 5 : 20 p.m. Large Conference Room Members present : Chairperson Collier, Getty. Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Anders . Motion carried. The request of the Superintendent of Streets for authorization to barricade and close the 600 block of Shilliam Avenue, 1200 block of Maywood Avenue and the 2900 block of Franklin Street was reviewed. Staff has been working with the Black Hawk County Health Department on a list of streets where a problem with illegal dumping exists . The streets are not currently used for access to adjacent property or as a through road. Adjacent property owners have been notified and approve of said barricades . Moved by Getty, seconded by Collier that said request be approved. Ayes : Two. Absent : Anders . Motion carried. With no further business before the Committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 5 : 29 p.m. Ayes : Two. Absent : Anders . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE March 14, 1994 4 :45 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Superintendent of Central Garage for authorization to repair street sweepers was reviewed. Street sweepers are a high maintenance machine, with nearly every part on them being a wear part and they run in the worst abrasive. These are specialized machines and although some parts are available locally, the majority are not . Parts are obtained from different specialized companies around the country and are purchased locally, when possible . Moved by Getty, seconded by Anders that said request be approved and forwarded to the Finance Committee . Ayes : Three . Motion carried. The request of Kevan J. Cortright realtors to cancel special sewer and garbage assessments in the amount of $72 . 92 for property located at 721 Wildwood was reviewed. Said property was sold and a final reading was made by the former owner. The former owner did not pay the final bill of $72 . 92 and subsequently said amount was assessed to the tax bill of the property located at 721 Wildwood. It is the responsibility of the purchaser of property to be aware of any liens or unpaid bills due and owing against the property. State Code allows cities to assess the owner of the benefitted property for any unpaid sewer and garbage fees, which happened in this case . It was the recommendation of the Clerk/Auditor' s office that the request to cancel the special sewer and garbage assessments in the amount of $72 . 92 for property located at 721 Wildwood be denied. Moved by Anders, seconded by Getty that said request be denied. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4 : 55 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE March 7, 1994 4 :45 p.m. Large Conference Room Members present : Anders, Getty, Chairperson Collier. Moved by Getty, seconded by Anders, that the Agenda, as amended, be approved. Ayes : Two. Motion carried. The request to change the two-hour parking to four-hour parking on the south side of South Street from West Park Avenue to West Fourth Street was reviewed. Mike Mrzlak, Superintendent of Traffic Operations, supported the change since four-hour parking is currently permitted on West Fourth Street . Moved by Getty, seconded by Anders that the above request be approved and the City Attorney be directed to prepare an ordinance for Council approval . Ayes : Two. Motion carried. Chairperson Collier now present at 5 : 01 p.m. Removal of traffic signals at the intersection of West Fourth and Baltimore Streets, and West Fifth and Baltimore Streets, and the school crossing for Sacred Heart School located at the intersection of West Fifth and Randolph Streets were reviewed. Sue Schmadeke, 1321 West 3rd Street, is concerned about her children' s safety and is requesting that signals be installed on Baltimore Street where it intersects with West Fourth and West Fifth Streets . She stated, "It' s an important area. " They are our children, and there must be someway to protect them and ensure their safety. William M. Petullo, Principal at Sacred Heart School, and School Board Member/mother Diane Waychoff, requested that a signal be installed at West Fifth and Randolph Streets . They said increased traffic flow poses a danger to children who ride bicycles or walk to nearby schools . Mr. Petullo stated he has battled for almost two years to get a permanent traffic signal installed at this intersection. He stated he is frustrated and also pointed out the school is spending its own money for a crossing guard at this intersection. He said common sense tells us there is a need for the signal as there is more traffic moving quickly on West 5th Street . City Engineer Eric Thorson said regulations prohibit signals unless pedestrians and vehicle traffic proves heavy enough under federal guidelines . Also, if the city would install the signals, it would be required to pay back hundreds of thousands of dollars in federal money, which was used to repave the intersection as a part of the Sixth Street Extension. He stated that since federal dollars were used, the City has to follow the federal rules . Mr. Thorson stated it would cost an estimated $50, 000 per intersection to meet these requests for signals . Councilperson Getty suggested looking into this situation and asked that a copy of the study be made available to them in order that they may study it . Moved by Getty, seconded by Collier that the above comments be received, placed on file and said requests be taken under advisement . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Collier, seconded by Getty that the meeting be adjourned at 5 : 17 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMM,. IEE February 28, 1994 5 : 00 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Two. Motion carried. The request from Operation Threshold to lease thirteen (13) parking spaces in Lot 11, which is located on the south side of the 400 block of Jefferson Street was reviewed. Lot 11 currently consists of 39 parking spaces, with 26 metered spaced and 13 non-metered spaces . Operation Threshold would like to rent 13 spaces for $500 per year, or approximately $3 . 21 per space per month. The city currently derives approximately $50 per month in revenue from the 26 metered spaces or $1 . 92 per space per month. Our other monthly lot rentals are $20 per space per month. The Clerk/Auditor' s office suggested the following three options : Charge Operation Threshold the same rate ($600 . 00) per year as a current tenant (Dr. Winegarden) is charged; charge rental fee of $4 . 00 - $5 . 00 per space per month for both parties; and request a rental agreement be drawn up by the City Attorney for both parties . Moved by Getty, seconded by Anders that Operation Threshold be leased 13 stalls in Lot 11 located on the south side of the 400 block of Jefferson Street at a cost of $600 per year. Ayes : Two. Motion carried. Moved by Anders, seconded by Getty that the City Attorney be instructed to draw up a standard contract for rental of 13 spaces for Dr. Winegarden and 13 spaces for Operation Threshold at a yearly rate of $600 . Ayes : Two. Motion carried. Moved by Anders, seconded by Getty to adjourn at 5 : 07 p.m. until Mayor Rooff arrives to present Item No. 2 on the agenda. Ayes : Two. Motion carried. Chairperson Collier now present at 5 : 09 p.m. The Public Works Committee was re-adjourned at 5 :27 p.m. as Mayor Rooff now present . Mayor Roof presented a brief history of the Stream Study and Alternative Water Pollution Evaluation Report prepared by RUST Environment & Infrastructure to arrive at where we are today. The Mayor reported that in the Alternate G Study, estimated to cost $37 million, there is a 20 percent contingency for engineering, legal and administrative costs . He asked for a breakdown for these costs so he could understand and evaluate it . The Department of Natural Resources (DNR) expected the Stream Study Report sent to them, which we did, with all seven Alternatives (A through G) . Alternate G, simply stated, locates the new industry facility at the Easton Avenue site . The DNR is holding us legally to come into compliance by January 1, 1998 . Mayor Rooff stated he had sent the DNR a letter this date (2/28/94) saying the city has reviewed the Stream Study Report and had met last Tuesday with IBP and Eagle Tannery in order to insure they pay their fair share of this violation problem. The Mayor' s letter stated that in reply to DNR' s letter of January 25, 1994 regarding the engineering report review, the City Council is submitting Alternate G for consideration at this time . Mayor Rooff feels the cost will come in well under $37 million by cutting some of the contingencies, doing value engineering, reducing the size of some pipes, reducing the flow equalization facility, reducing the secondary clarifier, etc . He feels we can get this down to $12-$14 million and come into compliance by January 1, 1998 . Moved by Getty, seconded by Anders that we submit Alternate G to the Iowa Department of Natural Resources (DNR) for their consideration at this time . Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 :42 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE February 21, 1994 5 :30 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of Jo Beaver, 233 Cutler Street, to review the "No Parking Between Signs" for 226 Cutler Street, as approved by Ordinance No. 3978, was discussed. It was Ms . Beaver' s contention that the signs were not being used for the purpose stated, which was for a pedestrian loading zone for a physically and mentally handicapped child at 226 Cutler Street . Moved by Anders, seconded by Getty that the "No Parking Between Signs" zone, as passed by the City Council of the City of Waterloo on October 11, 1993 (Ordinance No. 3978) be left intact for 226 Cutler Street and not change the current ordinance. Ayes : Three. Motion carried. The request of Cynthia C. Baldwin for the installation of a pedestrian loading zone in front of her home at 922 Lincoln Street was once again reviewed. Ms . Baldwin has a three year old son who has a physical and mental disorder requiring special schooling at AEA 7 . A bus picks her son up at the curbside and due to parked cars in the surrounding neighborhood, it is difficult for her to access the bus . The Public Works Committee approved Ms . Baldwin' s request on January 24 , 1994 and an ordinance was drafted for the Council' s review. Moved by Anders, seconded by Getty that we not proceed with the reading of an ordinance to approve the request of Cynthia Baldwin for installation of a pedestrian loading zone in front of her house at 922 Lincoln Street . Ayes : Three. Motion carried. The pedestrian traffic signal at the intersection of West 4th Street and Hubbard Avenue was reviewed. The Engineering Department has completed a traffic signal warrant analysis for said intersection. The following factors are considered in removing or keeping an unwarranted traffic signal utilizing industry standards : future traffic, accident history, traffic impacts (i .e . stops, delays, fuel, consumption, etc. ) , cost liability, strength of opposition or support for signal removal, and other institutional or political constraints. Since this project utilizes only local funding, the city is not subject to the constraints imposed by the Iowa Department of Transportation or Federal Highway Administration. A substantial amount of support has been shown from concerned parents of school children who use the signalized crossing, Waterloo school officials, the PTA and the general public to keep the signals. It was the recommendation of the Engineering staff to maintain the existing pedestrian-actuated signals, and have the Traffic Operations Department upgrade signal heads from the existing old 8" lenses to the standard 12" lenses using inventoried equipment and in-house labor. Moved by Getty, seconded by Anders that the Public Works Committee recommend to the City Council to leave the school crossing signal at West 4th Street and Hubbard Avenue as it is today and definitely not remove it, but upgrade the light with larger lenses in order that it will be more visible to drivers of vehicles. Ayes : Three . Motion carried. Bonnie Rickert thanked the Committee for recommending that the stoplight remain at that location since there are 60 to 80 students who use the crossing and because it is a very busy intersection. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 6 : 11 p.m. Ayes : Three. Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE February 10, 1994 4 : 00 p.m. Mayor' s Office Area Members present : Chairperson Collier, Anders, Getty. Also present : Mayor Rooff, Jim Rodemeyer, Jim Walsh, Tom Campbell and Tim Jamison. Discussion was heard on management/non-management problems relating to personnel, equipment, morale and overall operations at the Water Pollution Control Plant . Tom Campbell Acting Clerk/Auditor PUBLIC WORK MINUTES February 7, 1994 4 : 30 p.m. Large Conference Room Members present : Chairperson Collier, Anders and Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the City Engineer for approval of an increase of $231, 150 for the F.Y. 1993 Concrete Pavement Patching and Repair Program, Contract No. 438, was discussed. With this increase, plus contract cost to date of $460, 869, the total estimated cost is $692, 019 . Patch and repair work will be done on the following streets : Excelsior Lane Newell Street Holly Lane Pheasant Lane Idaho Street Tami Terrace Sheridan Road Oakland Avenue Paige Drive Falls Avenue Longfellow Avenue River Road Sonya Drive Moved by Anders, seconded by Getty that the City Engineer be given authorization to proceed with the estimated $231, 150 increase for the F.Y. 1993 Concrete Pavement Patching and Repair Program, Contract No. 438 . Ayes : Three. Motion carried. Dick Grimm, Superintendent of Streets, and Jim Knavel, Street Foreman, reviewed the City of Waterloo Snow Removal Policy relating to the four classes of priority streets . Mr. Grimm is currently working with Mayor Rooff on studying the privatization of Priority Two Streets (downtown area) and is continually gathering cost information on this area of removal . This privatization would also speed up doing the residential areas if this plan was put into effect . He stated they have the manpower to man 9 graders and 20 trucks with plows at any time during snow removal with 2 trucks with plows on standby. The downtown area takes about 4 hours to plow and 8 hours to haul away. Mayor Rooff stated that a utility clean-up process is being investigated utilizing Sewer and Park Department employees to man a utility vehicle on each side of town to take care of problems in neighborhoods and keep our citizens happy. Mr. Grimm stated the oiling contract for 1994 has been extended from 1993 at the same price since there was hardly any oiling done in 1993 due to the wet conditions and flooding. He has room for a few more streets at this time in the current oiling program for 1994 . The street cleaning program was put on hold last year because of the wet conditions . The sweepers do not pick up wet leaves, which plug up the sweepers . They have 4 sweepers with 1 standby unit, which are getting very old and are high maintenance items . They only have the manpower to sweep the streets twice a year. One item that needs to be addressed by the Council fairly soon is the ordinance setting the new fees for the garbage on a volume-base which is scheduled to go into effect April 1, 1994 based on instituting curbside recycling. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 5 :41 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor PUBLIC WORKS COMMITTEE January 24, 1994 5 : 50 p.m. Large Conference Room Members present : Chairperson Collier, Anders, Getty. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of Cynthia C. Baldwin for the installation of a pedestrian loading zone in front of her home at 922 Lincoln Street was reviewed. Ms . Baldwin pointed out in a written communication that she has a three year old son who has a physical and mental disorder requiring special schooling at AEA 7 . A bus picks her son up at curbside and due to parked cars in the surrounding neighborhood, it is difficult for her to access said transportation. It was pointed out by the Public Works Director that there is a cost of approximately $50-$70 to install the signs necessary to establish the no parking area. Moved by Getty, seconded by Anders that an ordinance be drafted for Council approval designating a pedestrian loading zone at said location. Ayes : Three . Motion carried. The reconstruction of West Fourth Street from Marsh Street to Ansborough Avenue in conjunction with the FY 1994 Reconstruction Program was reviewed. The existing pavement widths are as follows : FROM TO WIDTH Marsh Street Kingbard Blvd. 41 feet Kingbard Blvd. Sheridan Rd. 31 feet Sheridan Rd. Ansborough Ave . 25 feet It was the recommendation of the Engineering staff to narrow the street to 37 feet from Marsh Street to Kinbard Boulevard and to 25 feet from Kingbard Boulevard to Sheridan Road. Moved by Getty, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. The school crossing signals at Hubbard Avenue was reviewed in conjunction with the construction of West Fourth Street . Under current state law, said signals would need to be upgraded to a full-scale semi-actuated signalized intersection. The cost for the equipment and installation of the new system is estimated to be approximately $45, 000 . It was the recommendation of the Engineering staff that a traffic signal warrant analysis be conducted at said location. If said study concludes that signals are not warranted, staff would recommend that the existing signals be permanently removed. If the study concludes that the signals are warranted, the Engineering staff would recommend that the system be upgraded. Moved by Getty, seconded by Anders that the Engineering Department be given authorization to conduct said traffic signal warrant analysis and to come back to the Public Works Committee with the final results . Ayes : Three . Motion carried. A cost estimate and breakdown for ten (10) grade crossing improvements with the Chicago Central and Pacific Railroad Company that are being proposed for the 1994 Railroad Crossing Improvement Program was reviewed. The following crossings are included: Colorado Street, Columbia Street, Conger Street, Dawson Street, Donald Street (West) , Franklin Street, Glenwood Street, Nevada Street, Parker Street and Rainbow Drive . These improvements would be funded 60 percent by the state, 20 percent by the Chicago Central and Pacific Railroad, and 20 percent by the City under the Iowa Department of Transportation' s Grade Crossing Surface Repair Fund, which is appropriated under the Road Use Tax Fund. Total estimated cost for the ten crossings is approximately $726, 300 with the City' s share estimated at approximately $153 , 500 . The City' s share would be funded from general obligation bonds or the local Public Works Committee January 24 , 1994 Page 2 option sales tax. Moved by Getty, seconded by Anders that the cost estimate and breakdown for said grade crossing improvements with the Chicago Central and Pacific Railroad Company be approved and said approval be forwarded to the full Council . Ayes : Three . Motion carried. With no further business before the Committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 6 : 14 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor