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HomeMy WebLinkAbout1993 PUBLIC WORKS COMMITTEE November 22, 1993 4 : 30 p.m. Large Conference Room Members present : Chairperson Fox and Dell . Members absent : Angel . It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Ayes : Two. Absent : Angel . Motion carried. The committee discussed the request of Robert D. Stone for two-hour parking on West 4th Street between Vermont Street and Bayard Street . It was pointed out that there are apartment buildings and a parking lot behind Mr. Stone' s business, but with a heavy snowfall at least half of these lots are lost due to plowed snow piled up. When it snows, cars are then forced to park on the streets . It was moved by Dell, seconded by Fox that an ordinance be drafted for Council approval designating two-hour parking from 6 : 00 a.m. - 8 : 00 p.m. , Monday thru Saturday, on West 4th Street between Vermont Street and Bayard Street . Ayes : Two. Absent : Angel . Motion carried. Wit no further business before the committee, the meeting was adjourned at 4 : 39 p.m. Tom Campbell Deputy Clerk/Auditor . cj PUBLIC WORKS COMMITTEE November 15 , 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes : Two. Absent: Dell. Motion carried. Discussion on the F.Y. 1993 Adrian Street Program, Contract No. 442 , was heard ( see Public Works Committee minutes of November 8, 1993 concerning original discussion) . As instructed by the Public Works Committee on November 8th, City Attorney Jim Walsh prepared a written brief on the matter relating to alleged damages incurred by Faye Hoffman, 613 Adrian Street. Mr. Walsh stated that as long as Youngblut Contracting, the prime contractor, was willing to write a letter to the city acknowledging that they are aware of the indemnity language in the contract and will immediately respond and defend on behalf of the city should a claim be presented that the retainage be released. A copy of the Certificate of Insurance for Youngblut Contracting, Inc. showing contractual liability coverage was reviewed. It was moved by Angel, seconded by Fox that the remarks of the City Attorney be received and placed on file and that the Public Works Committee recommend to the city council approval of the Certificate of Completion for the F.Y. 1993 Adrian Street Program, Contract No. 442 , and authorize release of the retainage to Youngblut Contracting. Ayes: Two. Absent: Dell. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 08 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE November 8, 1993 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as amended to include discussion on the holiday garbage collection for New Year ' s Day be approved. Ayes: Three. Motion carried. Eric Thorson, City Engineer, provided information related to the damage claim reported by Faye Hoffman in conjunction with the F.Y. 93 Adrian Street Paving Program, Contract No. 442. Ms. Hoffman, 613 Adrian Street, claims that damages were made to her house due to the construction activities. Youngblut Contracting Inc. is the prime contractor and subs include E.B. Spencer Engineering and Winmore Construction. All parties including the companies ' insurance carriers have been attempting to resolve the issue but have been unsuccessful. The city has withheld acceptance of the contract and payment of the retainage to Youngblut due to the situation. He asked that the Committee provide direction on whether the project should be accepted at this time. John Pedersen, representing Pedersen, Dowie, Clabby and McCausland Insurance, the agent for Youngblut Contracting, Inc. , stated that all sub-contractors have liability carriers and that Youngblut has been absolved of any liability on the issue. Any liability should be divided between General Casualty Company (E.B. Spencer) and Employers Mutual (Winmore) . Joe Paxton, of Schall Claim Service, stated that he has been attempting to settle the claim. Negligence on the part of the sub- contractors is questionable, at best. Mrs. Hoffman stated that since the completion of the work, the small cracks in the ceiling and wall plaster have been magnified to very large cracks and did not agree with the proposed settlement. She stated that estimated damages to the property is $10, 000 . Councilperson Angel stated that if the city releases its retainage, we will not have any leverage with the prime contractor and settlement of the claim. She was against releasing the retainage. Councilperson Dell suggested that perhaps the claim should be settled in court before the city pays. It is also noted that a "hold harmless" agreement exists between the prime and sub- contractors. After discussion, it was the Committee' s recommendation that the City Attorney be requested to provide a written opinion concerning this matter should the city release its retainage. It was moved by Dell, seconded by Angel that action on said item be delayed for one week and that the City Attorney be instructed to prepare a written brief on the proposed action. Ayes: Three. Motion carried. John Meyer, Public Works Director, stated that the city holiday for New Year' s Day will be celebrated on Friday, December 31st. The original holiday collection schedule approved by the Public Works Committee in October, 1993 , was prepared with the city holiday being celebrated on Monday, January 3 , 1994 which would not have posed, any problems since there is no garbage collection in the city on Monday. He suggested several alternatives as make up days for the 31st since garbage will also not be provided on Friday, December 24th which is a city holiday. Cost of collection on January 3rd will be at time and a half rate, approximately $2500 . Collection on Monday, December 27th would be at a double time rate and at a total cost of $3300 . Collection on either December 31st or January 1st would also be at a time and a half rate. A second option would be to skip collection on the 31st which would mean customers would receive collection on December 27th and then not receive collection again until Friday, January 7th. PUBLIC WORKS COMMITTEE October 25, 1993 5 : 30 p.m. Large Conference Room Members present: Angel. Members absent: Chairperson Fox, Dell. No official action was transacted due to the lack of a quorum. Mike Mrzlak, Superintendent of Animal Control, presented proposed changes to the Animal Control ordinance. Said changes included increasing the annual license fee from $3 per year to $5 per year for each altered dog and cat. The charge for an unaltered animal will remain at $10. He also suggested that after March 31st, a penalty of $5 be assessed to the former and that the fee for an unaltered animal remain at $20 . This would eliminate any free licenses as is currently allowed. Mr. Mrzlak also recommended that the holding period be decreased from seven to five days. He also recommended that the pickup fee be increased from $10 to $15 and that a $10 penalty be enacted for each additional pickup within the calendar year beyond the first. The proposed ordinance also recommends that the confinement time be decreased from 14 to 10 days. Proposed yearly license fees, pickup fees, holding and quarantine periods were compared with other Iowa cities. There was no opposition expressed on any of the proposed changes. No official action was taken and the meeting was adjourned at 5 :50 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE October 11, 1993 5 : 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Angel. Motion carried. The request of the Superintendent of Streets for authorization to take bids for high performance cold mix was reviewed. A considerable savings could be realized if the product was made in the yard rather than transported. In the past, the product was delivered at a cost of $100 per ton. We anticipate bids of approximately $50 per ton with this change. It was also suggested to jointly contract with Black Hawk County, Evansdale, Hudson and Cedar Falls for a more attractive bid. It was moved by Dell, seconded by Fox that authorization be given to take bids as requested. Ayes : Two. Absent: Angel. Motion carried. The request of Kathryn Moore, 216 Greenwood Avenue, to remove a mowing charge for services rendered by the city' s mowing crew on September 8, 1993 was reviewed. Ms . Moore explained that she was unable to mow her lawn due to the extensive flooding in the Sherwood Park area. Staff reported that annually this property has been the location of tall grass whereby Ms. Moore was notified of the procedures and need for mowing. Ms . Moore asked that the Council consider waiving the $85 charge and that in the future, she would see that her grass is mowed. It was moved by Lemke, seconded by Fox that said mowing charge be removed from property at 216 Greenwood Avenue. Ayes: Two. Absent: Angel. Motion carried. Representatives from Morgan & Myers were present to demonstrate their recycling educational program that had been presented to third and fourth graders in various Waterloo elementary schools. Their message is to reduce, reuse and recycle garbage. It is their goal to visit each of the third and fourth grade class rooms where past response has been very positive. Simon the Sorting Squirrel is utilized in the presentations along with the Simon poster and Simon baseball cards which have been very popular. An intern from the University of Northern Iowa assists in the presentations. John Meyer, Public Works Director, was asked to provide an update on total expenses to date on the recycling public relations campaign. No official action was taken on said item. John Meyer, Public Works Director, provided a proposed schedule and location for the fall yard waste drop off site collection which will commence on Saturday, October 16 , 1993 . The facility will be open each of the Saturdays through November 13th and weekdays, Monday through Friday from 8 : 00 a.m. to 6: 00 p.m. and on Saturday from 8 : 00 a.m. to 3 : 00 p.m. The site will be off Hawthorne Street in the Mitchell sand pit area. The suggested route is to take Commercial Street to LaPorte Road, LaPorte Road to Hawthorne Avenue, and Hawthorne Avenue over the dike to the site. Yard waste only will be collected at the site and no fee will be charged to the users of the facility. The possibility of a second alternative site for drop off was discussed. City staff stated that money is not available although the long range plan could be to budget for multiple sites. It was moved by Dell, seconded by Fox that the fall yard waste drop off site location and dates be approved and staff instructed to notify the news media accordingly. Ayes: Two. Absent: Angel. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 32 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE October 4 , 1993 5: 15 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell and Angel. The Chair declared that a quorum was not present and no official action was taken. Eric Thorson, City Engineer, presented the proposed improvements to the parking lot between West 4th Street and the Waterloo Courier which currently has 46 spaces. By enlarging and re-striping the area, 57 spaces could be provided at an estimated cost of $17 , 000. If the driveway on West 4th Street was closed, four additional spaces could be realized. This will be bid as an alternate. Funds for said improvement will be from the parking fund. Unofficial authorization was given to proceed to take bids. Access control to the Mitchell/Hawthorne Sand Pit area was referred to the Public Works Committee for additional discussion following an initial meeting September 27th. Chairperson Fox noted that he, city staff , and concerned members of the public have met to discuss possibilities for balancing the needs of recreational vehicles and fishermen and the need to address illegal dumping in the area. At the direction of the Public Works Committee, the Police Department had been instructed to close the Mitchell Avenue gates to coincide with the curfew imposed by the council. The gates were to be closed at 9 : 00 p.m. by the Police Department after patrol of the area and reopened by Public Works' staff at 7 : 00 a.m. The first suggestion made by the group was to move the Hawthorne Avenue fence further to the east allowing access to the boat ramp and by laying five foot sewer pipes along the roadway (which are in storage for a future Public Works project) . This creates a barrier and restricts access to the area. Anthony Manning supported keeping the north lake as a trout pond. The second suggestion of the group was to start a neighborhood association for the purposes of beautification of the area. In two days ' time, signatures of over 410 individuals have been obtained who have indicated a vested interest in the Mitchell Avenue sand pit area. Also the possibility of scheduled fines for illegal dumping and working with the court system to impose meaningful penalties of violators was discussed. The City Attorney' s Office will be consulted on this matter. Also, Mr. Fox noted that both the Hawthorne and Mitchell Avenue entrances are surrounded by junk yards. By the mere appearance and infringement on public property, it looks to the average individual that it is okay to dump in the area. Don Temeyer, Planning & Development Director, stated that attempts have been made to relocate said junk yards but that they are a viable business to the city and are very hard to relocate. Offers to purchase J & L Auto Salvage were made but relocation was a major obstacle. Encroachment of junk yards on public property is an enforcement problem. Recycling yards are annually required to comply with city ordinance as a part of the licensing process. Should the council wish to enforce the ordinances, enforcement could be stepped up with the support of the council. Jim Springer presented a petition containing the names of over 410 individuals who have expressed concern on preservation of the area as a recreational area. Mel Smelser, 2235 Temple Avenue, noted that neighbors in the area picked up nearly 30 tons of junk in the Riverview area last year alone. Mr. Meyer suggested that voluntary enforcement by a neighborhood group could probably be addressed between the hours of 4 : 00 p.m. and 8 : 00 p.m. weekdays and approximately 8 hours each day during the weekend. Public Works Committee October 4, 1993 Page 2 In conclusion, Mr. Meyer was given informal authorization to move the Hawthorne Avenue gate to the east and to restore access along Hawthorne Avenue by laying sewer pipe. It was agreed that Mitchell Avenue should be restored this fall with the possibility of providing future vehicular access utilizing federal flood disaster funds . It was suggested that in the long term, Mitchell Avenue be considered the primary access into the area. Additionally, the Police Chief will be asked to enforce the curfew by closing the gates. Chairperson Fox thanked all concerned with addressing this problem in a reasonable manner. The recommendations of the Public Works Committee will be summarized and provided to the city council for future action. The holiday garbage collection schedule was reviewed. Scheduled holidays for city workers include Thursday, November llth, Thursday, November 25th, Friday, November 26th, and Friday, December 24th. John Meyer, Public Works Director, reported that in the past, garbage collection has been skipped and no makeups scheduled. Should the Committee wish to provide garbage collection on each of these days, an approximate cost of $3023 . 00 each day is incurred in overtime expense. The Committee informally instructed Mr. Meyer to skip holiday collection on the days noted above. Discussion was heard on the reconsideration of the volume based rate for garbage noting that on January 1, 1994 garbage rates decrease from $10 per month to $8 . 50 per month for the first container and $1 . 00 for each container thereafter. Mayor Manning stated that since curbside recycling will not be available on January 1st, the city should reconsider the volume based rate. Curbside recycling could begin within the first six months of 1994 . Mr. Meyer reported that the grant from the Department of Natural Resources for the initiation of curbside recycling will probably come back to the city council for action around January 1st. No official action was taken on this matter. With no further business before the Committee, the meeting was adjourned at 6: 20 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE September 27, 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox and Angel. Member absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Dell. Motion carried. Discussion on changes to garbage routes was heard. John Meyer, Public Works Director, stated that the new routes are contiguous on any given day and reduce the number of trucks from six to five on each collection day. Five trucks will collect on each of the four collection days spending approximately 82 hours per day on each route. A map was provided showing the new garbage routes. Residents will be notified by a door hangar which will be contracted at a cost of $3000 - $4000 . Anticipated date of the change is November 1st. Mr. Meyer noted that the volume of garbage has decreased significantly with recycling and yard waste collection. This change will enable the establishment of curbside collection with city forces with no change in the number of employees dedicated to solid waste collection. It was moved by Angel, seconded by Fox that said garbage route changes be approved to begin November 1, 1993 . Ayes: Two. Absent: Dell. Motion carried. John Meyer, Public Works Director, stated that the Mitchell Avenue Sand Pit Area continues to experience problems with random dumping of junk, garbage and building materials and requires constant clean up effort by the Public Works Department. Approximately two years ago, a curfew program was initiated, fences were constructed and gates installed to close off the area from 9 : 00 p.m. to 7 : 00 a.m. Said gates were installed on Mitchell and Hawthorne Avenues in the area of the flood dikes . With the spring flood, Mitchell Avenue was washed out, eliminating an access option to the area. Federal funds have been received to restore Mitchell Avenue. The Iowa Emergency Management Division has been contacted as to whether or not the Hawthorne Avenue access to the north could be improved instead of Mitchell Avenue. They have asked that a detailed plan be submitted. Mr. Meyer stated that it was his opinion that it was in the best interests of the city to eliminate general access by the public to the area due to the random dumping in the area and difficulty to control public access . The improvement to the Hawthorne Avenue access would close the area to the public but allow use of the city' s rubble site and snow dump facility for city business only. Chief Koehrsen stated that he supported Mr. Meyer' s position but with department cutbacks , cannot provide sufficient manpower to police the area. Jim Springer, Hank' s Tackle Shop, spoke on behalf of the fishermen who want to keep the sand pit area open. He stated that closing the Hawthorne Avenue entrance would prevent people from using the only boat ramp below the little dam on the Cedar River. He stated that the area should be promoted as a fishing and boating area noting that Black Hawk County has the highest number of registered boats in the State. Mr. Meyer stated that the recreational people are not the problem but that illegal dumpers cost the city approximately $10, 000 annually to pick up waste left on the site. Councilperson Buck noted that the major problems in stopping illegal dumping lies with catching the offenders and the failure of Public Works Committee September 27, 1993 Page 2 the legal system to impose substantial penalties against those who are convicted. It was the consensus of the Committee that they did not support a total ban on traffic in the pit area and wished to discuss the item further at a Public Works meeting on October 4, 1993 . No official action was taken on said item. The request of the Acting Clerk/Auditor for authorization to bid parking attendant cashier services at the West Fifth Street/Convention Center ramp was reviewed. It was moved by Fox, seconded by Angel that authorization to seek bids be approved. Ayes: Two. Absent: Dell. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 53 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE September 20, 1993 5 : 15 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell and Angel. The Chair declared that a quorum was not present and no official action was taken. The first item of business was the preliminary cost estimate for the paving of Mobile Street from Cottage Street to Newell Street as requested by Councilperson Sammie Dell. Total estimated project cost for the 1300 , 1400 , 1500, and 1600 blocks is approximately $188, 152 . 94 . The cost could be assessed to adjoining property owners or included in a future block grant paving programming. The street is not eligible for local option sales tax since it is an unimproved street and therefore does not qualify. It was noted that block grant funds paved Mobile Street adjacent to Grant School and that traffic patterns in the area will change considerably with the opening of Martin Luther King Jr. Drive project. It was recommended that the paving of Mobile Street be referred to the Community Development Board for inclusion in a future paving program. The rezoning of the northeast corner of the intersection of Brookeridge Drive and Kimball Avenue for an Arby' s Restaurant, has generated discussion on the assessment of traffic signal costs to adjacent property owners. The Planning, Programming & Zoning Commission recommended approval subject to the establishment of an assessment program for said public improvement. Staff has researched the assessment procedure and provided the following results . Eric Thorson, City Engineer, stated that in consultation with the city' s bonding attorney, assessment of costs must be done on a benefit factor ratio. Several funding options have been reviewed including state participation through the Traffic Safety Fund. Total project cost is $82, 061 . 87 . The first option is city participation in 200 of the cost with the four adjacent property owners at the intersection each assuming 100 of the cost and the remainder distributed to those property owners lying within 300 feet of the intersection. A second method could be state participation and the remaining cost distributed similar to the method described above. A third method would be total city participation and no assessment. The fourth option would be state participation and the city picking up the remaining portion and no assessment. Don Temeyer, Planning & Development Director, noted that Arby' s have indicated their interest in participating in their "fair share" although a "fair share" has not yet been determined. Staff will meet with the affected property owners to determine the feasibility of option number two. Should property owners agree to the assessment methodology, petition and waiver forms could be executed which would waive the public hearing rights of that property owner. Staff was instructed to proceed with discussing the funding options with adjacent property owners with a report back to the Public Works Committee/Council on the results. No official action was taken and the meeting was adjourned at 5 : 42 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE September 13 , 1993 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Ayes : Two. Absent: Angel. Motion carried. The request of Debra Doland, 226 Cutler Street, to designate a "No Parking" area in front of her residence was reviewed. Ms. Doland explained in a written communication that her daughter has a physical and mental disorder requiring special schooling at AEA 7 . A bus picks up her daughter at curbside and due to parked cars in the surrounding neighborhood, it is difficult for her to access said transportation. John Meyer, Public Works Director, stated that he or Mike Mrzlak, Traffic Operations Superintendent, have not been able to verify the problem Ms. Doland claims . It was noted that "Children at Play" or "Deaf" signs are installed and subsequently reimbursed by the requester. Mr. Meyer stated that this situation is similar to the request received from handicapped individuals in residential areas requesting a parking space near their home. After discussion, it was moved by Dell, seconded by Fox that the Public Works Committee that the Council establish an ordinance allowing a pedestrian loading zone in said location. Ayes : Three. Motion carried. The guidelines for the volunteer pothole patching efforts were reviewed. In response to a request by Councilperson Dell, Mr. Meyer explained that the Homeland Volunteers who initiated the existing efforts came as an organized group working through liability concerns with the city, attended a training session on the correct way to patch potholes and supplied all necessary tools and equipment including patch material through donations. Mr. Meyer explained that the initial group who approached him earlier this summer were not an organized group; however, Mr. Meyer stated that any volunteers wishing to fill potholes may do so by contacting the Public Works Department. Councilperson Dell applauded the volunteer efforts of those individuals who have undertaken this project but felt that it may have been a political tool used by candidates in the upcoming election. Councilperson Wright stated that it was incorrect for a candidate to create media attention with showing the members of his ticket filling potholes. Mr. Meyer stated that the volunteers are given a list of streets in need of repair and that there are many opportunities for volunteers to participate in the program. The volunteers are filling mostly residential streets with low traffic volumes. The patch material that is now being used has been approved by the Street Department for use. Mr. Meyer reported that there has not been any back lash from union workers and in fact, several union representatives worked with the Homeland Volunteers in their brush clean up efforts. It was suggested that Mr. Meyer prepare a memo to inform members of the public on how they can assist the volunteer pothole efforts and how organization is key to their success. No official action was taken on said item. With no further business before the Committee, the meeting was adjourned at 6 : 15 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE September 7, 1993 5 : 10 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. In the absence of Chairperson Fox who later arrived at 5 : 31 p.m. , Councilperson Angel presided over the meeting. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Ayes: Two. Absent: Fox. Motion carried. The first item of business was completion of the Sixth Street Extension (West) in the W. 4th, Baltimore and Bayard Streets area. City Engineer Eric Thorson reported that due to unusual wet conditions during this past construction year said project has been delayed and concern about completion of the project before winter has been expressed. After consultation with city staff, the consultant and contractor, it was his recommendation that subgrade remediation efforts be undertaken which would include removing approximately one foot of the wet dirt and replacing it with a fabric and base at an approximate cost of $250 ,000 . With the approval of the Public Works Committee, the Iowa Department of Transportation will be contacted as to whether or not they would participate in 80a of this cost. With the state' s participation, the city' s cost would be $50, 000. If the State does not participate, the Public Works Committee will be advised accordingly. Should the State approve said request, city staff requested authorization to proceed with the work and change order this expense into the project. It was noted that the work at the "Six Corners" would not be initiated before spring. The possibility of utilizing block grant funds for the city' s match will be investigated together with the possibility of federal disaster funds due to flood damage. The Committee gave informal authorization to proceed and to request State participation for said remedial measures. Discussion was heard on the establishment of a special assessment program for adjacent property owners to share in the cost of traffic signal equipment and installation at the intersection of Brookeridge Drive and Kimball Avenue. The Transportation staff has submitted an application for traffic safety funds from the State of Iowa for equipment cost at said intersection. The installation cost would not be covered by this pending grant application. Traffic signals are a public improvement and can be assessed to adjacent property owners upon proper notice and public hearing. Fox now present at 5 : 31 p.m. The city' s bonding attorney would be consulted in this matter and a policy developed to assess those adjacent properties that would benefit from the improvement. Assessing residential properties was discussed and will be given special consideration and policy development. It was moved by Dell, seconded by Angel that staff be authorized to proceed with a special assessment program policy for the installation of future traffic signals. Ayes: Three. Motion carried. Councilperson Fox now in the chair. The permanent closing of the Chicago Central & Pacific Railroad and Mobile Street crossing was reviewed. With the completion of the East Sixth Street Project, the Mobile Street crossing at this railroad location will be permanently closed and relocated further east. The CC&P Railroad is anticipating major repairs to this intersection and is requiring that the city make crossing road repairs in excess of $25, 000, which is unbudgeted. It would seem inappropriate to authorize this expenditure when during next construction year this intersection will be permanently closed. It was noted that the city currently pays approximately $1000 - $1200 per month for repair of broken cross arms at said intersection. Public Works Committee September 7, 1993 Page 2 It was moved by Angel, seconded by Dell that the Public Works Committee recommend that the council not authorize the repairs at said location and that the Mobile Street crossing be closed permanently. Ayes: Three. Motion carried. The request of Warren Transport for city participation in relocation of its sewer was reviewed. Warren, located at 937 Elk Run Road, is served with a grinder pump system which is now in need of replacement. Sewer is available along Elk Run Road and with the completion of the Martin Luther King Drive Project, the logical location for the new sewer would be within the future right-of-way of said road way. City participation at this time would eliminate the need to tear up paving at a later time. It was the recommendation of the Planning & Development Director that the city pay for the railroad jacking to move the service line to the south, outside of the Newell Street right-of-way line at a cost of $13 , 500 . This amount would be paid to Warren Transport who would contract for said service relocation. Said relocation would be paid for with sewer revenues. It was moved by Dell, seconded by Angel that the Public Works Committee recommend to the city council the replacement of said sewer at a cost of $13 , 500 . Ayes : Three. Motion carried. John Meyer, Public Works Director, stated that the City of Waterloo has been given preliminary approval on a $300,000 grant from the Iowa Department of Natural Resources to initiate curbside recycling. A variance was requested by the City to increase the amount of the grant to $600, 000, but the variance was denied. The grant amount will allow the purchase of trucks but will not fund operational expenses which are estimated to be $100, 000 to $175, 000 annually. Should the City elect to accept the grant for a city- wide program, an additional fee increase would be necessary to cover operational costs. The current $10 per month garbage rate will sunset on January 1, 1994, at which time a volume-based garbage rate will be enacted. The fee will be a base rate of $8 . 50 per month with an additional $1. 00 charge for each additional bag above one container. With the curbside recycling program, the base rate would increase to $9. 50 per month under the volume-based rate. Mr. Meyer noted that state-mandated goals of reducing the volume at the Black Hawk County Landfill by 25 percent by the year 1994 has been met, and the year 2000 goal of reduction by 50 percent is very close to being met. Recycling may not be a factor in meeting the latter goal. Mr. Meyer noted that should the City Council vote this evening to proceed with the grant application, the grant agreement will be formalized and details worked out. Said agreement will be presented to the Council for final approval prior to January 1 , 1994 . Committee discussed the potential need to increase rates should a grant be awarded and accepted. Pierre Denault, 205 Lovejoy, questioned why the city would refuse a grant and supported curbside recycling. No official action was taken by the Public Works Committee. Said matter will be referred to the council for action. (See CR 101803 of September 7, 1993 for additional action) Councilperson Dell asked that the private railroad crossing on Airline Highway near Weissman Steel be placed on a future Public Works Agenda together with the Mobile Street paving project and the city' s policy on voluntary pothole filling. With no further business before the Committee, the meeting was adjourned at 6 : 32 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE August 23 , 1993 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Dell. Motion carried. The purpose of the meeting was to discuss the city' s grant approval from the Iowa Department of Natural Resources in the amount of $300, 000 to fund the capital costs to begin a curbside recyclable collection program. A grant was requested in the amount of $663 , 200 but the administrative rules limit any single grant to $300 ,000 . The lesser amount would initiate curbside recycling in approximately one-half of the city. The DNR cannot guarantee that additional financial assistance will be awarded for a second phase project although they have indicated that the city' s application would receive favorable consideration as long as the original monies were utilized to successfully start up a curbside collection program. Per the estimates of the Public Works Director, the grant would only fund the capital start up costs for initiation of a recycling program. Additionally, decisions will need to be made concerning the areas of the community where the initial phase would be initiated and whether the curbside program would be accomplished with city personnel or privatized. Acceptance of the grant may necessitate a $1 . 00 per month increase in fees to provide for an operational program. John Meyer, Public Works Director, noted that the Black Hawk Landfill Commission is beginning to initiate its process for permit renewal and has determined that our landfill may meet the 50a reduction in waste by the year 2000 as required by state law mainly due to significant decreases of industrial waste. This means that recycling of Waterloo waste would not significantly decrease the amount of waste to the landfill. After discussion, informal approval was given to the Public Works Director to inquire as to whether the current grant allocation could be used solely for the purchase of capital equipment and then apply for a second application for additional funding to undertake the program. The results of these discussions will be forwarded to the Committee who can then determine the exact course of action. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE August 16, 1993 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Dell. Motion carried. Chairperson Fox stated that the purpose of the meeting is to discuss our strategy on the wastewater action plan. John Meyer, Public Works Director, stated this was in reference to two items on the council agenda this evening. An emergency agreement with RUST Environmental to look at additional alternatives at the treatment plant and also the specific action on the draft Consent Order, Judgment and Decree. Bob Bamsey, RUST Environmental Engineer, presented what they are planning to do to reduce the overall cost of the project. Their project consists of a stream survey/alternative water pollution control facilities evaluation study. The purpose is to evaluate additional alternatives for complying with the proposed ammonia nitrogen effluent limitations. The alternatives evaluated will include two separate municipal pollution control facilities versus one facility. Also included will be stream modeling of the Cedar River using the IDNR computer stream model program to determine WPCF effluent limitations of ammonia nitrogen based on the alternatives treatment strategies. Mr. Bamsey said up to $15 million could be saved by developing the second treatment plant at the existing pretreatment lagoon near Eagle Tanning and IBP Inc. Treated waste from that facility could be pumped directly into the Cedar River, creating two discharge points instead of just the one available at the existing plant. While this plan saves money by reducing the work needed at the main sewage plant, it probably would require a complete staff at the new facility. This 8 to 10 week study is to not exceed $25, 000, and this study will not increase the current sewer rates. City Attorney Jim Walsh presented the committee the options in the legal process in reference to the Consent Order, Judgment and Decree. If nothing was done and we accept the Consent Order we could be fixed a flat $100, 000 for discharge evaluations that have occurred over the past two years and must make necessary improvements to meet new discharge standards and updating the wastewater treatment facility in excess of $58 million in three construction seasons . Also, daily fines could be accumulating until the construction is completed to meet the new DNR discharge standards. The second option is to reject the draft document which will then prompt the IDNR to refer the City of Waterloo along with a final document to the Environmental Protection Commission. The City could find itself arguing the case before an administrative law judge. The judge' s ruling could be appealed by the City in Black Hawk County District Court. This litigation process could take about a year and could cost approximately $75,000 in legal and technical expenses. This item was referred to the full City Council for action. With no further business before the Committee, the meeting was adjourned at 6: 28 p.m. Tom Campbell Deputy Clerk/Auditor PUBLIC WORKS COMMITTEE August 9, 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. Councilperson Dell declared that a quorum was not present and the Agenda was approved by consent. The request of Allen Hospital to accelerate the reconstruction of Heath Street generally located north of Vold Drive was reviewed. As a part of their expansion plan, they will be extending Heath Street north of the existing paved area with a future connection to U.S. Hwy. 63 north. This section of Heath Street is scheduled for reconstruction by the city in 1994 . To accommodate their building construction, Allen Hospital is asking that the city allow an accelerated construction schedule for said street and have offered to pay for the design engineering, construction surveying and inspection costs to replace this deteriorated street. The city would be responsible for paying the construction costs based upon quantities used. Fox now present at 5 : 10 p.m. Barney Simmons, a member of the construction committee of Allen Hospital, spoke in support of the request. After approval of this request by the Public Works Committee, a formal agreement outlining the responsibilities of both will be presented to the city council for approval. It was moved by Dell, seconded by Fox that staff be given authorization to proceed with an agreement with Allen Hospital for the reconstruction of Heath Street north of Vold Drive. Ayes: Fox, Dell. Absent: Angel. Motion carried. Don Temeyer, Planning & Development Director, provided a review of a workshop recently conducted by the Waterloo Redevelopment Authority concerning downtown parking. Due to increasing development in the area, future parking must be expanded to accommodate continued growth. Monies from the operational fund are available due to decreased expenditures and increased revenues. The Committee' s recommendations include the following: 1 . Apply for an Economic Development Administration grant to fund the expansion of the Park Avenue ramp. This would allow an additional deck on the ramp which was designed for two additional floors and will provide approximately 163 spaces per floor. The $1 million grant application would need to be supplemented perhaps by extending the special assessment district which is currently being assessed to adjacent property owners. The existing debt of the Park Avenue Ramp will be paid off in FY 1996. 2. Proceed with the development of the Lafayette Square area in conjunction with adjacent property owners. The area could be developed with approximately 25 public spaces at an approximate cost of $25,000 and an additional parking area privately owned of approximately 35 - 40 stalls. The public stalls could provide additional employee parking for the Waterloo Housing Authority. 3 . Proceed with the acquisition of the former location of the Powers Engineering property which is currently vacant. This area would provide approximately 100 spaces adjacent to the jail in the Sycamore Street area. The cost of this acquisition is not available and would be based on appraisal. Public Works Committee August 9, 1993 Page 2 4 . Proceed with the redesign of the parking lot adjacent to the Courier building to allow approximately 22 new parking spaces or expand the area by approximately 1/3 . Preliminary cost of this redesign is approximately $20,000 . 5 . Continue to pursue the development of the viaduct parking between Sixth Street and Park Avenue. This could possibly provide overflow parking for downtown employees and could be utilized for permanent parking for the ice arena. Approximately 8500 employees work in the downtown area and an additional 750 to 1000 live downtown. 6 . Encourage Black Hawk County to purchase the former location of the liquor store on East Seventh and Lafayette Streets for additional parking. Kathy Oberle suggested that the viaduct parking under the freeway be adequately lighted. Mr. Temeyer asked that the Public Works Committee allow staff to proceed with the EDA application in conjunction with the Community Development Board and proceed with the joint agreement for the development of the Lafayette Street block and the redesign of the Courier parking lot. Councilperson Dell questioned whether businesses in the downtown supported the ideas and questioned how far into the future these recommendations would address the parking needs in the downtown area. Mr. Temeyer reported that staff has calculated the parking deficiency in the downtown area based upon optimum development and probable uses . If the east side were fully developed, approximately 1000 additional parking stalls would be required to accommodate this development. Mr. Dell also questioned whether it would be feasible to proceed with construction of both floors of the Park Avenue Ramp. Mr. Temeyer reported that funding for both levels of the ramp at the current time would be difficult. Informal approval was given to staff to proceed with development of said parking concepts and present them to city council for approval. Donna Nelson, member of the Waterloo Redevelopment Authority, stated that she received a call from Vern Duffy asking that the downtown street poles be painted a different color than those outside the central business district. With no further business before the Committee, the meeting was adjourned at 5 : 48 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE August 2, 1993 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Angel that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The purpose of the meeting was to discuss the Sixth Street Extension Project as it relates to the Glenwood properties. Bob Stevenson, City Planner/Transportation Program Manager, presented alternatives in regards to the 300 block of Glenwood for purchasing the properties and relocating the residents at approximately $40,000 per household for open spaces. The properties do not meet any criteria for federal reimbursement; therefore, expenditure of city money would be necessary. From previous council discussion they approached Community Development about any programs they might have which could assist this project. Community Development stated that since the Sixth Street Project is not a CDBG Project and does not meet federal criteria, CDBG relocation assistance cannot be offered. Mr. Dell instructed the City Planner/Transportation office to set up a meeting with the Public Works Committee and the owners of 305, 309 and 319 Glenwood as soon as possible on the progress of where they are in selling their properties. The other property involved at 321 Glenwood has been demolished and belongs to the county. With no further business before the Committee, the meeting was adjourned at 6: 31 p.m. Tom Campbell Deputy Clerk/Auditor PUBLIC WORKS COMMITTEE July 26, 1993 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Dell . Motion carried. The purpose of the meeting was to discuss the concerns of Rita Kehoe regarding sidewalk repairs in conjunction with the F.Y. 94 Sidewalk Repair Program - Zone 5, Contract No. 457 . Ms . Kehoe had contracted with Dennis C. Christensen to perform the sidewalk repairs . At issue is the type of repairs made by Mr. Christensen. Instead of removing and replacing the sidewalk sections, he utilized mudjacking which is not a permitted type of repair by city ordinance or policy. Eric Thorson, City Engineer, provided information leading up to this situation. City staff reported that Mr. Christensen did not call for an inspection prior to commencement of the mudjacking and that Mr. Christensen was aware that said method is not an acceptable means of repair. Although city ordinances do not include a list of unacceptable repairs, the city ordinance, the permit, and the Right of Way Construction Bond all point to a violation of the ordinance. Mr. Thorson stated that the city is asking that the necessary corrections be made to the sidewalk sections. Mr. Christensen reported that he has used mudjacking on other projects which have not been rejected by the city. City staff stated that they were not aware that mudjacking was used as a type of repair and that the mudjacking repairs at 1417 W. 3rd Street was only done on an experimental basis. Discussion was heard concerning whether the sidewalk ordinance should be changed to allow mudjacking as an acceptable means of repair. Mr. Thorson stated that staff has resisted this type of repair since it is very difficult to fill all voids under the concrete, the repair program is on a ten-year inspection cycle and the area will not be re-visited in that length of time and that the repairs require holes to be made within the sidewalk section making it more vulnerable to deterioration. It was determined that the cost of reconstruction and mudjacking are nearly identical. Ms. Kehoe stated that she felt mudjacking was an acceptable means of repair since the sidewalk section was not replaced saving space at the landfill and that it was cheaper than having the city do the repair. After discussion, the Committee determined that an exception to the ordinance should not be allowed for the property at 600 and 645 Olympic Drive and that the necessary corrections be made as required by city ordinance. Mudjacking repairs made by Mr. Christensen at other locations should be corrected. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE July 26, 1993 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Two. Absent: Dell. Motion carried. The purpose of the meeting was to discuss the concerns of Rita Kehoe regarding sidewalk repairs in conjunction with the F.Y. 94 Sidewalk Repair Program - Zone 5, Contract No. 457. Ms. Kehoe had contracted with Dennis C. Christensen to perform the sidewalk repairs. At issue is the type of repairs made by Mr. Christensen. Instead of removing and replacing the sidewalk sections, he utilized mudjacking which is not a permitted type of repair by city ordinance or policy. Eric Thorson, City Engineer, provided information leading up to this situation. City staff reported that Mr. Christensen did not call for an inspection prior to commencement of the mudjacking and that Mr. Christensen was aware that said method is not an acceptable means of repair. Although city ordinances do not include a list of unacceptable repairs, the city ordinance, the permit, and the Right of Way Construction Bond all point to a violation of the ordinance. Mr. Thorson stated that the city is asking that the necessary corrections be made to the sidewalk sections . Mr. Christensen reported that he has used mudjacking on other projects which have not been rejected by the city. City staff stated that they were not aware that mudjacking was used as a type of repair and that the mudjacking repairs at 1417 W. 3rd Street was only done on an experimental basis. Discussion was heard concerning whether the sidewalk ordinance should be changed to allow mudjacking as an acceptable means of repair. Mr. Thorson stated that staff has resisted this type of repair since it is very difficult to fill all voids under the concrete, the repair program is on a ten-year inspection cycle and the area will not be re-visited in that length of time and that the repairs require holes to be made within the sidewalk section making it more vulnerable to deterioration. It was determined that the cost of reconstruction and mudjacking are nearly identical. Ms. Kehoe stated that she felt mudjacking was an acceptable means of repair since the sidewalk section was not replaced saving space at the landfill and that it was cheaper than having the city do the repair. After discussion, the Committee determined that an exception to the ordinance should not be allowed for the property at 600 Olympic Drive and that the necessary corrections be made as required by city ordinance. Mudjacking repairs made by Mr. Christensen at other locations may need to be reviewed and corrections made. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Michelle Temeyer Acting Clerk/Auditor PUBLIC WORKS COMMITTEE June 28 , 1993 4 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Fox, Dell and Angel. Motion carried. The first item was the request of Mel Smelser to limit truck traffic on Birmingham Avenue between Hawthorne Avenue and Regal Avenue, Regal Avenue between Birmingham and Sheffield and Sheffield between Regal and Mitchell. Mr. Smelser, representing himself , reported that heavy truck usage by commercial businesses in the area are causing chuck holes and the need for continual repair by the city. With the city' s dwindling resources, this appears to be foolish and expensive. Joe P. Brum, Terminal Manager at Consolidated Freight Ways, 1204 Sheffield Avenue, stated that it is essential that his business have two outlets, one on Mitchell Avenue and the streets indicated above. He stated that he advises his drivers not to use the residential streets to the north unless Mitchell is closed by a train or weather blockage. Mike Peterson, attorney representing Betty Fuller of Vic Fuller Salvage & Wrecking Co. , stated that the area is zoned "M-1" Light Industrial District and that the residential uses in the area are non-conforming. He stated that approximately 150 - 200 people are employed in the area and use trucks to deliver their products and the road system is essential to the continuation of their businesses. He also stated that the city has a duty to maintain the streets as public rights of way. A proposed embargo would shut their businesses down. He stated that the intersection of Mitchell Avenue and Hwy. 218 is very difficult to negotiate because it is on a slight incline and the condition of Mitchell Avenue is very poor. He stated that the neighbors have chosen to live in the area and will have to deal with the ramifications of the businesses that are there. It was noted that when an alley was vacated for Vic Fuller Salvage & Wrecking Co. the site plan indicated the use of Sheffield, Regal and Birmingham Streets as access from the property. Betty Fuller reported that she has been maintaining the city street to keep it in usable condition. John Meyer, Public Works Director, stated that the primary solution to the problem is to pave the streets and construct a storm sewer. Approximate cost of such a project would be $50,000 - $100, 000 per block. After discussion, the Public Works Committee took no action on the petition to embargo said streets. The request of the Public Works Director for authorization to seek bids on paper yard waste bags was reviewed. Approximate cost based on previous purchases is approximately $0. 24 per bag. It was moved by Angel, seconded by Fox that authorization be given to seek bids . Ayes: Fox, Dell and Angel. Motion carried. With no further business before the Committee, the meeting was adjourned at 4: 55 p.m. Michelle Temeyer Acting Clerk/Auditor rL. a PUBLIC WORKS COMMITTEE June 21, 1993 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Angel that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Engineer for authorization to seek bids to repair recent flood damage which includes eroded embankments and undermined sidewalks and steps was reviewed. These repair items will prevent further damage occurring in the future. John Meyer, Public Works Director, added that the city has recently been notified that it is eligible for federal funding for repair of flood damage. Eric Thorson, City Engineer, also requested authorization to repair the deteriorated steps on the Jefferson Street side entrance of the 5 Sullivan Brothers Convention Center. Said items will be bid together to receive a better quotation. It was moved by Dell, seconded by Angel that authorization be given to seek bids as requested. Ayes: Three. Motion carried. The request of residents residing along Court Avenue to eliminate parking between Sycamore Street and Rath Street was reviewed. John Meyer, Public Works Director, recommended that the westerly side of the street be posted as "No Parking At Any Time" in response to the citizens ' request. It was moved by Angel, seconded by Dell that the Public Works Committee recommend to the city council to adopt an ordinance as recommended. Ayes: Three. Motion carried. Due to the storm damage which occurred on Thursday, June 17, 1993 Public Works Director John Meyer requested approval for a temporary drop off site for storm brush damage. This site would be located off of Hawthorne Street in the Mitchell Sand Pit area. Operation will begin on Tuesday, June 22nd through Saturday, July 10 , 1993 . It will be staffed by city personnel and will be open Monday through Friday, 8 : 00 a.m. to 6 : 00 p.m. and on Saturday 8 : 00 a.m. to 3 : 00 p.m. Only trees branches , limbs and other similar material will be allowed. Larger material (greater than four inches) should be kept separate from smaller material. A separate pile will be generated and made available for firewood. Materials can be brought in any type of container but it will be necessary that the containers are dumped and taken away. No charge or gate fee will be assessed. The Park Department will continue to work on the street rights of way. It was moved by Dell, seconded by Angel that a recommendation of approval be forwarded to the city council for the operation of same. Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 20 p.m. Michelle Temeyer Acting City Clerk PUBLIC WORKS COMMITTEE June 14, 1993 5: 30 p.m. Large Conference Room Members present: Chairperson Fox. Chairperson Fox declared that a quorum was not present. The new business item on the Agenda for authorization to seek bids for departmental vehicles for the Water Pollution/Flood Control Department was referred to a future Finance Committee agenda for action. No official action was taken at said meeting. Michelle Temeyer Acting City Clerk PUBLIC WORKS COMMITTEE May 10, 1993 5:00 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss the garbage rate ordinance. John Meyer, Public Works Director, reported that the garbage fee adopted in December, 1992, which increased the fee from $7 .90 per month to $10 per month contained a sunset provision that expires July 1, 1993 . Mr. Meyer reported that the yard waste drop off sites and the drop off recycling programs have been initiated. Continuation of said services will require that current revenues be maintained. The council could consider renewing the current rate ordinance for an additional period of time or consider the volume based garbage rate. It was suggested that a volume based rate would assist low income persons . Recycling opportunities are now available which should reduce volume and the price. Discussion was heard on when a curb side recycling program could be initiated. Mr. Meyer reported that if grant monies are available to purchase the capital equipment necessary to implement such a program, the council may want to then consider curb side recycling. The initial start up costs are significant. Councilpersons Dell and Buck expressed their support for volume based rates. Should the city implement a volume based rate, the Mayor questioned whether the neighborhood drop off sites could handle the additional recyclables that could be expected. Concern was also expressed that a volume based rate could result in fly dumping. Mr. Meyer indicated that a volume based rate could range in the $8 to $8. 50 per month range plus an additional $1 per bag. Participation in the recycling program will directly influence the volume of garbage produced and will require careful consideration of what the new monthly rate will need to be to cover costs of the garbage collection system. It was moved by Dell , seconded by Fox that the Public Works Director be given authorization to proceed with the development of an ordinance establishing a volume based rate for garbage services which would include a monthly fee plus a $1 per bag. Motion carried. Said ordinance will be presented to the city council for action. Councilperson Dell reminded members that recycling is a very expensive operation and residents can expect to pay a significant fee for this service. Councilperson Wright questioned the city' s plans on the unsightly junk accumulation on private property. She questioned what policy the city will be using to address these problems. Mr. Meyer reported that the council had decided in December, 1992 to pursue the enforcement method of compliance instead of the costly method of providing large item pickup or Operation Pride. The city will serve notice on such properties to abate the problem. Enforcement is a less costly means of addressing the problem and was initiated to reduce the cost of the garbage collection fee. With no further business before the Committee, the meeting was adjourned at 5: 30 p.m. Larry P. Burger City Clerk/Auditor I PUBLIC WORKS COMMITTEE May 3 , 1993 5 . 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss the proposed 1994-1995 street improvement plan utilizing general obligation bond funds and local option sales tax receipts. The 1993 reconstruction and overlay programs are underway. Survey work will begin on May 17th on the proposed 1994 street improvement program therefore necessitating the need to determine those streets to be included in next year ' s program. The following lists were proposed by Eric Thorson, City Engineer: CITY OF WATERLOO 1993 RECONSTRUCTION PROGRAM STREET FROM TO Baltimore St. Eureka St. Mitchell Ave. Hale St. Palmer Dr . Byron Ave. Iowa Street Walnut St. Almond St. Jefferson St. Westfield Ave . Mullan Ave. Kingswood Pl. Fourth St. West Pinehurst Lane Moir St. Reber Ave. 100 ' N. of Peoria Mulberry ( 37 B-B) E. Sixth St. E. Eleventh St. Park Ave. Franklin St. Walnut St. Ridgemont Rd. Monticello Ave . Ansborough Ave. Saratoga Dr. Alpine Dr. Ridgeway Ave. Seventh St. East Sycamore St. Franklin St. South St. Sixth St. Ninth St. Sullivan Ave . Summit Ave . Third St. Walnut St . Iowa St. E, Fifth St. Westchester Rd. W. Fourth St . 900 ' East 1993 OVERLAY PROGRAM STREET FROM TO Baltimore St. Fifth St. Eureka St. Baltimore St. Mitchell Ave. Easton Ave. Bopp St. LaPorte Rd. Crossroads Conger St. Mullan Ave. Railroad Eleventh St. East Jefferson St . Lane St. Fourth St. East Franklin St. Railroad Fourth St. West Wellington Washington St. Grimm St. LaPorte Rd. Crossroads Lane St. Franklin St. Courtland Mitchell Ave. Kimball Ave . Baltimore St. Moir St. W. Third St. Reber Ave. Montrose Rd. Midlothian Blvd. Ridgeway Ave. Ninth St. West Easton Ave. Williston Ave. Parker St. Fairview Broadway St. Woodstock Ridgeway Midlothian RECLAIM & OVERLAY STREET FROM TO Adams St. Fourth St. East Ankeny St. Alabar Littlefield Linbud Ankeny St. Adams St. Newell St. 000 '99Z '4S M uanaS '3 '4S 4s3t3 '3 '4S utTxuPz3 000 ' 69 abptzg '4S TPTozaunu03 'M '4S 44ua041-1bT3 00o'Z6T '4S 1141no3 •3 *any uPboq '4S auPQ 00018E '4S poi *any uPboZ '4S aTPQ 000 '6Z 4uouiabp3 Jo 'g , 09E quowabP3 -any 4oPZPgP0 LSO3 OS WOH3 IaaHSS Q1LDaroud W`dHDOHd ANCIH2AO t 6 6 T Q3sodoxa 000 'zzti ' E$ NOIIMEISNOORH TIILOs 000' LLT 'pH SSOU OAUI ' any APMabpTH • zQ abptH gsaM 000 ' SET 'u'I 4sznuauTd '4S 1-14b JO 'S ' 006 'pH zagsauogsaM 000 'ZLZ 'any TTagogTW -any 4S0103 •4S 4uowzaA 000 '08T AaTTPA 4uPSPaTd *any piPuAPW (g-g TZ ) AaTTPA o00 ' S6 ssaZ-t-poo3 pPoH abpquoz3 'any A4TszanTun 0001E6Z '4S 114.1no3 'M '4S 4siT3 'M ' 4S q noS 000 'SLE 'any APMabpTH '4S 1-1J.1n03 'M 'pH uPpT5t qS 000' 917 '4S 44nOS •4S u04buTuspM ' qs gquanas 000'Z9 zaTMo3 UTT4uPz3 '4S AagH (punogpzou ) 000 ' 066 ' 4S 4 Ino3 •M .anti APMabpTH •pnTq goadsozd (g-H ITZ ) 000 '06Z gosga7 zaxatdS AaTTPA 4uPSPaTd 000 '8E 'PH gsazoTITH 'pH AgTop auw7 Napd 000'ZE PuuPH uzngny • za Aor 00o1ZOT •zQ MoquTPH •.ic Aor •pnTq PuuPH 000'00S *any gbnozogsuy *any zagogaT3 gsat '4S 144ino3 000'SVZ *any TTagdwPO 'PH quPabzaS * any zauo4aT3 000 '96 OJzodPq 30 'M , 00E PPoH a4zodP7 •4S TTPMuzoD 000 ' ZS 'any aouapuadapul ' 4S pootuaij '4S Azzag0 O00 'Z6 .any zauogaT3 *any UOU2GA *any TTagdwP3 SSOD OBI, WOH3 ZHHHLS a JDRroua WVHOO1d NOIJDnHS,SNODRH 6661 G1SOdOHd WFIHOOHd SNawanoudWI Iaaus 6 6 6 T QHSOdOHd zazaagS pTaT3@I44TZ *any gbnoiogsuy * any zPgPTV *any gbnozogsuv •anw sTTP3 4zPW-N *any ssazbozd • spu abP4uoz3 *any AVtSJtATUn 'zQ U UIPW UPS •zG STOUPz3 'qS gsaM '4S 4 UTN •4S zauwng • qs sPTbnoa '4S GITgoW OBI, woad IaauIs xlialI AO ' azI'Iggnx zaT.zquaaas '4S puag IPpaj 1ApurpooM gsaM ' JS gszT3 gsaM '4S P1Tus uogbuTTTaM '40 TTaPUOM gspa '4S 1-14zno3 •4S zagsgat zaTzquaaz0 •4S puag 5Ppa3 PpuoxPM '4S quPas gsaM 'qS 114UTN '4S gdTopuPH uogsp3 TTagogTW '4S PgosauuTW utsuoosTM '4S oTuo ' 4S auTP3107 'qS zaxapa •4S UO4t' • aAV MOIIaJbuo7 pIPuoU ;o 'N 1S6t '4S PTPuoa. Ssaoofj pzpia uP6o7 '4S Puaa '4S UTSUODSTM • anti A4zagT'I *any puowwPH gsaM •4S 144UTN '4S 4uP1O •pnTq MaTA xtPd quowzaA •zc S DUPz,3 '4S uogbuTTz1 '4S zabuop '4S 10T11nD '4S aTPQ '4S asTno7 •4S zaT4fD OZ WOH3 IaaHILS Z abpd E66T ' E APW aaggTunuop SxzoM oTTgnd Public Works Committee May 3 , 1993 Page 3 STREET FROM TO COST Home Park Sullivan Ave . Fletcher Ave. 246, 000 Lafayette St. Sixth St . E. Eleventh St. 168, 000 LaPorte Rd. Washington Plymouth Ave. 326, 000 Mullan Ave. Oaklawn 170 ' N. of South 138 ,000 Park Lane Fairlane Kimball Ave . 103, 000 Sumner St. Fourth St. E. Linden 234 , 000 TOTAL OVERLAY $1 ,749, 000 PROPOSED 1994 RUBBLIZE PROJECTED STREET FROM TO COST Bellaire Rd. Ridgeway Ave. Midlothian Blvd. 48, 000 Black Hawk Rd. Downing Solar 70, 000 Hackett Road S . University 1090 ' S . of Univ. 46 , 000 Holm Vermont Denver 19, 000 Lynkaylee Meadow Lane Olympic (North) 144, 000 Norris Court N. End S. End 28 , 000 Olympic (North) Lynkaylee Olympic 14, 000 Spieker Rd. Pleasant Valley Cul-de-sac 26, 000 TOTAL RUBBLIZE $ 395 ,000 PROPOSED 1994 RECLAIM PROJECTED STREET FROM TO COST Auburn St. Maynard Joy 23 , 000 Barton Ave. Cataract Ave. Saratoga 65, 000 Berkshire Rd. Devonshire Fourth St. W. 72 , 000 Cornwall 300 ' W. of LaPorte Minnesota 47, 000 Greenbrier Wakonda Candlewick 44 , 000 Irene Ct. Valley Cul-de-sac 10 , 000 Maxine Ave . Letsch Rd. Valley Rd. 13,000 Maxine Ave. Gayle Zelmar Dr . 10, 000 Wallace P1. Cataract Cul-de-sac 11 , 000 TOTAL RECLAIM $ 295,000 OVERLAY TOTAL $2, 439,000 PROPOSED 1994 PROGRAM TOTAL $5 , 861 , 000 PROPOSED 1995 STREET IMPROVEMENT PROGRAM PROPOSED 1995 RECONSTRUCTION PROGRAM PROJECTED STREET FROM TO COST Fourth St. Fletcher Ave . Kimball Ave. 500, 000 Hilltop Prospect Sheridan 90 , 000 Jefferson ( 31 B-B) Eighteenth St. W. LaPorte Rd. 169, 000 Maynard Ave. Letsch Hanna Blvd. 308 , 000 Reber Ave. Fletcher Sullivan 465 , 000 Prospect Blvd. 4th St. ( Southbound) Ridgeway 490, 000 Ravenwood St . Francis Dr. Cul-de-sac 223, 000 Second St. W. South Sullivan 502 , 000 Sixth St . W. Hawthorne Mitchell 242, 000 South St. Ninth St. Eleventh St. 122, 000 Wildwood Hammond Ave . 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The city does plan to regrade the area to address the drainage problems. There were no revisions to the proposed 1994 and 1995 list and the Engineer was given informal authorization to proceed with survey work on said street list. The second item of discussion was introduced by John Meyer, Public Works Director. The city is in the process of renewing its operating permit for the Waste Water Treatment Facility. Regulations from the Iowa Department of Natural Resources now establish new water quality standards for the city which will require the removal of ammonia nitrate. In response, the city has requested information relating to how the new standards were established for the city, specific cases of ammonia toxicity in the Cedar River, and how the city could appeal the decision. In its most recent response to the city dated February 23 , 1993 , the Department did not supply the information requested but indicated that the city will no longer be eligible for moratorium protection due to violations of its permit (during several months in the winter) . The DNR has also informed us that the city must now prepare and submit a "plan of action" stating the specific time frame in which the city will comply with the new ammonia nitrate standards. This plan of action was due on April 15, 1993 . The city and its consulting engineer have been evaluating several alternatives to meet the Department' s request. Officials of IBP, Inc. and Eagle Tanning Corporation have been involved in this process since they are significant users of the treatment facility and could be responsible for two-thirds of the implementation cost. The first alternative response is to prepare and submit a plan of action with compliance in ten years. This would provide an orderly construction schedule to meet the final goal. The second alternative and supported by IBP, Inc. and Eagle Tanning is to resist the requirements and refuse to submit a plan of action. The former plan is supported by city staff. Representatives of both industries asked that the city delay implementation and determine how the DNR established the ammonia nitrate levels. After discussion, Mr . Meyer was asked to schedule a meeting with city officials, industry representatives, and DNR officials to discuss the city' s options on this issue. No official action was taken by the Committee. With no further business before the Committee, the meeting was adjourned at 6 : 40 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 26, 1993 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, presented a proposal to utilize the parking lot at the rear of the Rath Administration Building for a three-week temporary drop-off site for yard waste. Due to flooding in the Mitchell Pit area, this area is no longer available as a temporary location. Mr. Meyer proposed that the site be open between May 3rd and May 22nd. The hours of operation will be Monday through Friday from 10 : 00 a.m. to 6: 00 p.m. and on Saturday from 8 : 00 a.m. to 3 : 00 p.m. A city employee will be on site during all hours of operation to assist the public in unloading and emptying their yard waste containers and to assure that items other than yard waste are not disposed of at this location. The area will be fenced in and cleaned up at the end of each day. At the end of the three-week period, all fencing, signs and evidence will be removed. Approximate cost of this three-week collection period will be approximately $2000 in staff time plus disposal costs in an amount not to exceed $5000 . Councilperson Wright suggested that citizens be made well aware that items other that yard waste will not be allowed at the site. It was moved by Angel, seconded by Fox that authorization be given to proceed with the temporary drop-off site in the parking lot of the rear of the former Rath Administration Building. Motion carried. As a part of the public relations campaign with Morgan & Myers , the creation of a mascot for the recycling program is being formalized. The committee was asked whether they wish to be involved in each phase of the public relations campaign or if staff could proceed as previously outlined. It was generally agreed that the Public Works Director be given authorization to proceed with the publicity campaign as previously reviewed and approved by the committee. No future approvals will be required unless extenuating circumstances arise. With no further business before the Committee, the meeting was adjourned at 6 : 26 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 19, 1993 5: 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Dick Grimm, Superintendent of Street Operations, presented the proposed 1993 Oiling Program financed with local option sales tax receipts. This year' s program includes 13 miles of streets spread across the community. The intent is to oil all oiled streets in the community within the five year time frame of the sales tax. Councilperson Wright commended Mr. Grimm for a good distribution of streets throughout all of the wards. Angel now present at 5: 35 p.m. Mr. Grimm suggested that Thorndale, Janney, Hartman and Carter Streets receive special maintenance attention due to high traffic and rapid deterioration. In response to a question from Councilperson Lemke, monies are not available within the local option sales tax account to provide any type of permanent resurfacing to oiled streets. The only current program available is an assessment program. Mr. Grimm noted that maintenance of oiled streets is difficult because in most cases they lack appropriate drainage. Councilperson Dell questioned when the streets in the Greenbriar Addition would be repaired. Staff will review when said streets are programmed. John Meyer, Public Works Director, urged all council members to provide him streets that have particularly deteriorated during the past winter. Mr. Grimm reported that as soon as weather conditions allow, work will begin on said program. It was moved by Dell, seconded by Angel that the street list provided be approved as the 1993 Oiling Program list. Motion carried. John Meyer, Public Works Director, reported on the recently adopted ordinance prohibiting parking in the 1200 block of West Mullan from the Mullan-Western Avenue intersection to Norimer Street. Dale Hall, 1205 West Mullan Avenue, has asked that the council reconsider this ordinance to allow parking in front of three single family homes located on the south side of West Mullan Avenue. Mr. Meyer suggested that parking between the alley near the middle of the 1200 block and the Western Avenue intersection could be allowed to accommodate this request. It was moved by Angel, seconded by Dell that an ordinance be drafted to allow parking as recommended to accommodate the three single family homes located on the south side of West Mullan Avenue. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 45 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 5, 1993 4 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. It was moved by Dell, seconded by Fox that the request of Sue Brase for additional parking on the south side of the 400 block of Walnut Street be approved and recommended to the City Council for approval. Motion carried. The request of the Police Chief that the 500 block of Saxon Street be posted as "No Parking" on either side was reviewed. This section of the street lies between East Fourth Street and a public alley to the west. It was moved by Dell, seconded by Fox that said recommendation be approved and forwarded to the City Council for approval of same. Motion carried. Proposed revisions to the current sidewalk and driveway policy were reviewed. Also reviewed was the waiver form to be submitted by the property owner together with the standard form letter that will be transmitted to council. Driveway waivers must be approved by the City Council to allow recording of same. Discussion was heard on the duplication of efforts of property owners and the Street Department in laying the pipe and compacting the fill material. The city will continue to establish the grade and allow the property owner and/or contractor to perform the necessary work. It was moved by Dell, seconded by Fox that said revisions be approved as recommended by the City Engineer. Motion carried. The request of the Clerk/Auditor for authorization to proceed with ramp rate increases in the West 5th Street, Civic Center and East 5th Street ramp was reviewed. Similar rate increases were implemented in the East Park Avenue Ramp in January, 1990. The proposal will equalize the rates between the ramps. It was also noted that the Clerk/Auditor was recommending that the parking rate for the employees at the Holiday Inn be increased from the current $10 per month fee to $25 per month which is the rate for non- reserved stalls in the West 5th Street ramp. An incremental implementation plan schedule was delineated. The Waterloo Downtown Council will be advised of the Council' s pending action on said rate increases. It was moved by Dell, seconded by Fox that said ramp fee schedule increases be approved and recommended to the council accordingly. Motion carried. With no further business before the Committee, the meeting was adjourned at 4: 50 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE March 8, 1993 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. Moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. There was no further discussion on the contract with Corkery Recycling Services for material recovery facilities and drop-off locations. Said contract will be acted upon by the City Council at tonight' s meeting. proposal Clerk/Auditor ' s office to increase garbage and The proposal VAJ 1.11 of the sewer deposits for rental property was discussed. The following deposit increases were proposed: Prior to 1987 Current Proposed No deposit for $25 each for garbage and sewer $30-garbage garbage & sewer $25 - water $50-sewer $25 water $25-water Michelle Temeyer, Deputy Clerk/Auditor, stated that the $25 deposit for garbage and sewer customers is inadequate to cover the cost of an average quarterly billing. The proposed increases have been discussed with representatives of Landlords of Iowa, Inc. who agree with the need to increase the deposits. Moved by Dell, seconded by Angel that the proposed increase in sewer and garbage deposits be approved. Motion carried. Discussion was heard concerning the removal of parking meters in the 500 block of East Park Avenue. East Park Avenue, between Walnut Street and Franklin Street, will be reconstructed in conjunction with F.Y. 93 Street Reconstruction Program. Michelle Temeyer, Deputy Clerk/Auditor, stated that it is the recommendation of the Clerk/Auditor' s office that said meters be removed. There is very little revenue from the meters and it probably costs more to maintain and collect the meters than the revenue received. A 2- hour time limit would be posted to avoid anyone using the space for long term parking. An amendment to the Traffic Ordinance and a resolution will be presented to the full Council for their approval. Moved by Angel, seconded by Dell that the removal of parking meters and two ( 2) hour time limit in the 500 block of East Park Avenue be approved. Motion carried. The request of the Engineering Department to seek bids for laboratory balance (electronic scale) was reviewed. The balance would be used by engineering technicians for testing of soil and aggregate to determine the extent of compaction required when trenches are being backfilled or when rock base is being placed. Moved by Dell, seconded by Angel that the request of the Engineering Department to seek bids for laboratory balance for use by engineering technicians be approved. Motion carried. The request of the Engineering Department to seek bids to drill through and fill Jefferson Street steam tunnel was reviewed. Jefferson Street between Westfield and Mullan Avenue is scheduled for reconstruction this year. During the design phase of the project, a 4 ' x 4 ' tunnel was discovered running under the street. Said tunnel was used to maintain a steam line that fed factories in the area. The tunnel has caved in several places and has caused major maintenance problems for the Street Department. It is proposed to drill a hole through the street and top of the tunnel and pump the tunnel full of flowable mortar to encapsulate steam Public Works Committee March 8, 1993 Page 2 pipe and any friable asbestos. Total cost of the project is estimated at $15,000 . Moved by Angel, seconded by Pell that the request of the Engineering Department to seek bids to drill through and fill Jefferson Street steam tunnel be approved. Motion carried. Discussion was heard on the President ' s Economic Development Stimulus Package. Funds are proposed to be available in Housing and Community Development, transportation, environment, education, training and jobs, human services and crime and justice. Don Temeyer, Planning and Development Director, stated that the City has two projects that would be ready to submit for funding. Donald Street from Highway 63 to the east city limits and improvements to East Park Avenue ramp. The ramp is full and more room is needed with the development in the Black' s building. Contracts will be submitted to the Council on design of said projects. Discussion was heard on whether any of these monies could be used to fund outside agencies. It was stated that if it is not a new service, Community Development funds cannot be used just because the City does not want to fund them any longer with General Funds. Bruce Meisinger, Budget Analyst, discussed the Metro Funding Committee. At this time, the committee is focusing on agencies with less than adequate or unstable funding sources to make sure that all agencies have some minimum funds available to them next year. Interviews for the four firms who submitted proposals for the public relations/education services for the recycling program will be held on March 22 , 1993 from 2 : 00 to 5 : 00 p.m. With no further business before the Committee, the meeting was adjourned at 6 : 42 p.m. Larry P. Burger Clerk/Auditor PUBLIC WORKS COMMITTEE March 1, 1993 6: 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. Moved by Angel, seconded by Dell that the agenda, as amended to move Item No. 2 entitled "Set date for public relations/education interviews" to be the first item on the agenda, be approved. Motion carried. John Meyer, Public Works Director, asked for input from committee members for setting a date and time for interviews with the four firms who solicited proposals for the public relations/education services for the recycling program. Committee Members will get back to Mr. Meyer with a date and time that is convenient for everyone. John Meyer, Public Works Director, discussed the contract with Corkery Recycling Services for solid waste recycling. Said contract is for three years beginning on May 3 , 1993 and extending to May 3, 1996 and provides for neighborhood drop-off locations and the operation of a central processing and transfer facility for material collected at the drop-off locations and handle reclaimed recyclable materials. Said facility is to be located at 94-96 Vinton Street. The total estimated cost of the contract is approximately $100,000 per year. Mr. Meyer explained the scope of services for the contract. Recyclable materials collected and/or delivered to the transfer facility cannot be disposed at the landfill without the approval of the City. Hours of operation will be 8: 00 a.m. to 5: 00 p.m. , Monday through Friday and 9: 00 a.m. to 1: 00 p.m. on Saturdays. The facility may be closed on all City holidays. Recyclable materials can be dropped off at the following locations: Fleagle Foods, 2834 Ansborough Avenue, Hy-Vee at Crossroads and on University; Food-4- Less, 2791 University; Ray' s Super Valu, 1975 Franklin; County Market on Flammang Drive; and S & S Meats on West 5th Street. Corkery Recycling Services will provide a compartmentalized roll- off container or containers to accept the recyclable materials and any appropriate signage. The materials to be accepted at above described locations will include: clear glass, tin and bi-metal cans, colored #2 HDPE plastic, milk jugs - virgin HDPE #2 plastic and newsprint. Corkery will be required to furnish a performance bond in the amount of 25 percent of the projected annual operating cost. The City will monitor the operation on a regular basis by having an observer on-site to assure that operations are conducted in accordance with the terms of the contract. Committee Members asked that Mr. Meyer continue discussion of said contract with them at a Public Works Committee meeting on March 8, 1993 . With no further business before the committee, the meeting was adjourned at 6: 36 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE February 15, 1993 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. A. J. Roe, 202 Norimer Street, presented a written request asking that the city consider no parking on the south side of the 200 block of Mullan Avenue between Belmont and Norimer Streets. Due to the narrowness of the street and the parking on either side, city snow plows cannot pass between the cars. This situation has been confirmed by the Public Works Director and he has recommended approval of the request. It was moved by Dell, seconded by Fox that the Public Works Committee recommend that an ordinance establishing no parking as requested be presented to the council for approval. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 35 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE February 8, 1993 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Angel that the Agenda, as proposed, be approved. Motion carried. Proposals from C. J. Schneider Engineering Co. , Shive-Hattery Engineers and Architects, and Brice, Petrides Sec Donohue for a Technical Engineering Analysis for the Water Pollution/Flood Control Department were reviewed. This engineering analysis will be done in conjunction with the Iowa League of Government Energy Bank Program. The State of Iowa has approximately $70 million available to finance energy saving projects resulting in no out-of- pocket costs to the City of Waterloo. The city' s initial project will possibly be to finance a co-generation project at the Northeast Industrial Lagoon site and at the main treatment facility. It was the recommendation of the Water Pollution/Flood Control Superintendent that the low bid of Brice, Petrides Sec Donohue be approved. Completion of the study is anticipated in four to six weeks. Said study must justify the expenditure of capital improvements prior to approval and initiation of said project. It was moved by Angel, seconded by Dell that said engineering analysis be approved and authorization be given to proceed. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 45 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE January 11, 1993 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, stated that four ( 4) proposals have been received for a public relations/education services program for the recycling program. It was his recommendation that a committee be established to review the proposals and determine the extent of the city' s publicity program to implement recycling. The first year of the public relations program is estimated to cost $50, 000 with the second year and beyond estimated at $25,000 per year. Mr. Meyer stated that the proposals contain methods of advising the public of the city' s recycling plan noting that a successful recycling plan requires extensive advertising. Councilperson Angel stated that it would be difficult to approve such an expenditure in light of the garbage deficit situation. Questions were raised as to whether existing staff could provide the services contained in the proposal thus reducing the cost. The committee gave Mr. Meyer informal authorization to proceed with the presentations from the four companies and determine after that time whether to proceed with initiation of a contract with a public relations firm. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE January 4, 1993 6: 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss the proposed agreement with the Chicago and Northwestern Transportation Company in conjunction with the Sixth Street Extension Project (East) . The construction of the East Fifth and East Sixth Street couplets from Franklin Street to South Barclay Street would require the relocation of the North Western' s track and construction of a railroad bridge over Lane Street including railroad sidewalk crossings at Walnut Street and sidewalk crossing at South Barclay Street. The work will be completed in a lump sum amount of $289, 156 which will be reimbursed to the CNW for their work. The Iowa Department of Transportation will be letting the construction of the entire road project on February 23 , 1993 . The relocation of the railroad will require that the trackage be constructed approximately 75 feet south of its current alignment. Any mitigation efforts relating to noise are not eligible for reimbursement from the Federal Government and would be at the city' s expense. Councilperson Wright expressed her strong desires that said agreement should not be approved since the trackage will be closer to homes along Glenwood Street. She stated that staff was well aware of her concerns from the beginning but no alternatives have been proposed. City staff stated that they have been very much aware of the problem but that no alternative locations for relocating the railroad are possible and that according to federal guidelines, the noise levels do not warrant any mitigation efforts. After discussion, it was moved by Dell, seconded by Angel that said railroad agreement be recommended to the city council for approval. Ayes: Fox, Angel. Nays: Dell. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 35 p.m. Larry P. Burger City Clerk/Auditor