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HomeMy WebLinkAbout1992 PUBLIC WORKS COMMITTEE April 20, 1992 5 : 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Eric Thorson, City Engineer, stated that during the inspection of Zone 4 , the downtown sidewalks are presenting a unique problem. Although the sidewalk does not violate the city code, the sidewalk has settled uniformally along the curb, leaving the elevation change of 3/4 of an inch, or greater, between the sidewalk and curb violating the city code. Guidance on how this situation should be addressed was discussed. Approximately 19 property owners in the downtown area are affected by this unique situation including Allbee Printing. Councilperson Fox stated that the City should not be selective in its enforcement of the ordinance and indicated that the downtown property owners should be subject to the same requirements as residential. Councilperson Wright questioned whether the sidewalk repair policy addressed the requirements of the Americans with Disabilities Act (ADA) . City staff reported that ADA requirements are being met as a part of this program. It was moved by Angel, seconded by Dell that city staff be authorized to proceed with enforcing the same criteria for downtown sidewalks as is required of residential owners for the unique situation described above. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 25 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE November 23, 1992 4: 55 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda be approved, as proposed. Motion carried. The request of Water Pollution/Flood Control Department to seek bids to purchase an utility truck to replace the truck currently being utilized by the lift station crew was reviewed. The existing vehicle is a two-wheel drive vehicle and many times during the winter the lift station crew has to be assisted in reaching the lift stations due to ice and snow. The new vehicle would be a four-wheel drive vehicle making the lift stations accessible in any weather. The existing lift station vehicle would then be rotated into the plant maintenance section. Said utility truck has been budgeted for in the current budget and funds are available. Moved by Dell, seconded by Fox that the request of the Water Pollution/Flood Control Department to seek bids for an utility truck for use by the lift station crew be approved. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 00 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE October 26, 1992 4 : 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. At the request of business owners in the 900 block of West 5th Street, Don Temeyer, Planning & Development Director, presented a proposal to temporarily modify the traffic direction under the newly constructed 5th-6th Street Project from Washington Street to Kimball Avenue. In order to improve access to the businesses during construction, the proposal is to convert this one way street on a temporary basis from Washington Street to the six corners. This would allow for two lanes of west bound traffic and one lane of east bound traffic and utilize one lane (east bound) for parking. Anticipated cost is $10, 000 - $15, 000 and will require the approval of the Iowa Department of Transportation. With the concurrence of the City Council, city staff will execute a change order to initiate this process. This switch will not occur until Bayard Street, between 4th and 5th Streets is completed which is anticipated around Thanksgiving time. Councilperson Buck urged the council to consider this only as a temporary measure and not to entertain any ideas to keep it as a two-way street. Councilperson Lemke suggested that the speed limit be reduced from 35 mph to 25 mph. Larry Ohl, manager of S & S Meats, 930 W. 5th Street, asked that the city consider making the change immediately. City staff stated that approval from the DOT is necessary before the conversion would take place and that with Bayard Street closed, it would be nearly impossible to facilitate. Councilperson Dell commended city staff for their recommendation and addressing the concerns of property owners in the area. Councilperson Fox urged the staff to proceed in a most expeditious manner and also expressed his appreciation to city staff for acting on this request so quickly. It was moved by Dell, seconded by Angel that staff be given approval to proceed with the change order to temporarily convert W. 5th Street from a one way arterial to a two way street from Washington Street to the six corners intersection. Motion carried. The request of the City Engineer for authorization to reject any new right of way bonds from Allied Mutual Insurance Company was reviewed. Eric Thorson, City Engineer, stated that in several instances, Allied Mutual has canceled their bond prior to the expiration date. The bond must be in effect for a specified period of time to address any problems that may arise including poor workmanship, random cracking of the concrete, spalling and no permit. Assistant City Attorney Sang Ki Han concurred with Mr. Thorson' s recommendation to reject future bonds from Allied. It was moved by Angel, seconded by Dell that city staff be authorized to reject any future right of way construction bonds from Allied Mutual Insurance Agency. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE October 12, 1992 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. Moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Clerk/Auditor' s office to extend the contract with Manpower, Inc. for parking cashier services for calendar year 1993 was reviewed. Manpower will extend the current contract at the same hourly rate of $7. Moved by Dell, seconded by Fox that said request to extend contract with Manpower, Inc. be approved. Motion carried. The request of Goodwill Industries of N.E. Iowa, Inc. for a pedestrian crossing traffic light to be installed on Falls Avenue in front of Goodwill Industries, 2640 Falls Avenue, was reviewed. The petitioner, Michael Hopka, was present to express the constituencies ' need for traffic control. Bob Stevenson, City Planner, stated that his staff had met with members of the Metropolitan Transit Authority to determine if buses could deliver clients off-street. Mr. Stevenson asked that City staff be given additional time to review whether the location meets the necessary warrants to allow a crossing light. It was also noted that Falls Avenue is being heavily used due to the reconstruction of U.S. Highway 218, and that traffic could change after the system is completed. Public Works Committee members asked that staff work with Goodwill Industries and MET and proceed with further study of the location to determine whether a pedestrian crossing traffic light is warranted. No official action was taken on said item. With no further business before the Committee, the meeting was adjourned at 6: 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE September 21, 1992 5: 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, stated that the purpose of the meeting was to discuss a letter received from Mr. and Mrs. Robert Kuiper, 450 Richland Drive, and the parking problems they are experiencing on Midway Drive by residents of the Five Seasons Mobile Home Park. Midway Drive is the corporate boundary between Waterloo and Cedar Falls. Fox now present at 5: 37 p.m. Currently, parking is allowed on the west side of Midway Drive and is restricted on the east side. Several suggestions were offered including posting speed limit signs and no parking signs. The City of Cedar Falls has been contacted and will assist in addressing the problem. After discussion, it was moved by Angel, seconded by Dell that the Public Works Committee recommend that the council authorize the posting of speed limit signs on Midway Drive, that parking be prohibited on the east side of Midway Drive from Richland Drive to University Avenue, and that "No Parking Here to Corner" signs be placed on the south side of Richland Drive adjacent to the entrance to the rehabilitation residence and on the east side of Midway Drive near the Midway entrance to the rehabilitation residence. Motion carried. Eric Thorson, City Engineer, presented preliminary cost estimates upon the request of the Public Works Committee for storm sewer on Hawver Court between Ankeny and E. 4th Street. The cost of storm sewer only is approximately $20,000 with full paving including storm sewer estimated at $100,000. Possible sources of funding include Community Development block grant or assessments. The Engineer was asked to contact Jim Lindsey, Community Development Director, concerning the possible inclusion of said street in a future block grant program. No official action was taken on this item. With no further business before the Committee, the meeting was adjourned at 5: 50 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE September 14, 1992 5: 30 p.m. Large Conference Room Members present: Dell, Angel. Members absent: Chairperson Fox. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to review a proposal to increase the parking rates presented by Larry P. Burger, Clerk/Auditor. Mr. Burger reported that city staff have met with members of the Downtown Council and affected property owners to discuss said increase. It was staff' s recommendation that the following proposal be considered by the Council: 1 . Increase the hourly on-street parking rates from 10 cents per hour to 20 cents per hour for all two-hour parking meters in the core area; 2. Install meters in the 600 block of Sycamore; and 3 . Increase the courtesy parking for the businesses in the 200 block of West Fourth Street from $10 per month to $25 per month; 4. Increase the monthly reserved and non-reserved stalls in the E. 5th Street, Civic Center and W. 5th Street ramps. Mr. Burger commented that in discussions with members of the Downtown Council, not only did they endorse the proposed rate increase plan but also suggested installing meters on East & West Fourth Street. Mr. Burger noted that the need for increased revenues has resulted from a myriad of unmet capital needs including purchase and installation of video equipment, elevator improvements to meet the ADA requirements, resurfacing of Lots 5 and 8, new stairway in the Park Avenue ramp, rebuilding the deteriorated stairway in the W. 5th Street ramp, and eventually, an additional level of parking on the Park Avenue ramp. Although the exact amount of revenue said increase would produce would be hard to estimate, it is anticipated that an additional $40,000 - $50,000 per year would be realized from on-street parking revenues. The Council was reminded that any funds generated within the parking fund are dedicated to operation of facilities and that property taxes are not used to support the operating fund. Liz Yagla, Executive Director of the Waterloo Downtown Council, stated that her members endorsed the plan as long as the revenues were to be utilized by the parking system. It was moved by Angel, seconded by Dell that said proposal be recommended to the City Council for approval. Motion carried. Eric Thorson, City Engineer, asked approval to proceed with the repair of Ohio Street between Mitchell Avenue and Lorraine. Although the estimated cost is less than $20, 000 and could be approved through a change order by the City Engineer, he asked for the Council' s input on a trial program. The 2 inch mat would be crushed, combined with oil, and then covered with a 2-inch asphalt layer. Informal approval was granted by the Public Works Committee to proceed. With no further business before the Committee, the meeting adjourned at 6: 00 p.m. was Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE September 8, 1992 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of property owners adjacent to Flammang Drive between Hammond Avenue and Camelot Drive have requested that the city consider restricting parking on the south side of the street. Employees of GMAC Mortgage are parking on the south side of the street blocking driveways and making it impossible for delivery trucks to negotiate the turn into GMAC even though the company provides off street parking in their adjacent lot. It was the recommendation of the Public Works Director that a two-hour parking limit be imposed between 8: 00 a.m. and 4: 00 p.m. forcing the individuals to use the parking lot instead of the street for parking purposes. It was moved by Angel, seconded by Fox that the Public Works Committee recommend that the council adopt an ordinance enacting said two hour parking restriction. Motion carried. John Meyer, Public Works Director, reported that the Mayor' s Recycling Advisory Committee had recommended a special collection for leaves during the fall this year. The program will be curb side collection and not require the use of yard waste bags with costs born by all residential users of the system. It was the recommendation of the Public Works Director that such a program be. organized utilizing an extensive publicity campaign and that the program be continued for a three-week period to be determined as the fall leaf season approaches. He also recommended that only leaves and similar shredded materials be accepted and to discourage sticks and brush. The cost of said service is estimated to be $15,000 compared with the May, 1992 two-week collection of $9600. In related conversation, it was suggested that said publicity campaign advertise that it is illegal to open burn in the city. It was also suggested that we re-instate penalties for illegal burning. Discussion was heard concerning the definition of recreational fire. It was moved by Angel, seconded by Fox that the Public Works Director be directed to prepare a resolution outlining the elements of the fall leaf collection program for presentation to the city council. Motion carried. John Meyer, Public Works Director, provided an update on the contract for the operation of a solid waste transfer facility and drop off station with R-Business Recyclers. The Scope of Services will be completed soon for presentation to the council. The process has been somewhat slowed by a change in management and ownership of the company. Details of billing procedures and costs are being addressed. Mr. Meyer summarized the contract by stating that the contractor will provide 8 scattered drop off locations in the community. No curb side collection of recyclables will be available. The city will continue to pick up regular garbage. Mr. Meyer also reported that an extensive public relations campaign will be necessary to advise the public of the recycling system that will be available to them. Proposals from private individuals will be sought. No official action was taken by the Committee but it was the consensus that the city needs to move ahead with the contract and prepare the necessary publicity to advertise the recycling program. With no further business before the Committee, the meeting was adjourned at 5: 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 24, 1992 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. The agenda, as proposed, was approved. The request of the Superintendent of Water Pollution/Flood Control to seek bids for a fork lift was reviewed. Moved by Angel, seconded by Dell that authorization be given as requested. Motion carried. The request of the Street Superintendent for authorization to seek bids for salt for winter 1992-93 was reviewed. This will be a joint bid with the City of Cedar Falls with delivery made to the City' s salt storage building. Moved by Angel, seconded by Dell that authorization be given to take bids for salt. Motion carried. The request of Sacred Heart School, located at West Fifth Street and Randolph Street, to discuss the removal of the school crossing at said intersection was reviewed. Bob Stevenson, City Planner, noted that when West Fifth Street was reconstructed, this location did not meet any of the 11 warrants to be replaced. The City cannot replace the pedestrian signal with the same type that existed prior to its removal. According to federal guidelines, the City cannot even put it in at its own expense. At the request of the principal at Sacred Heart, the City conducted a traffic count even though the street has not been completely opened to traffic. It was suggested that the school consider placing an adult crossing guard at this location to address the immediate problem. A similar problem was experienced at Park Lane when Kimball Avenue was reconstructed. After Kimball Avenue was completed, a new traffic study was completed and one warrant was satisfied so a pedestrian walk was installed. Bill Pepullo, Principal at Sacred Heart, asked that the Council reconsider its decision not to replace the pedestrian signal. Many children cross West Fifth Street at this location. Mr. Stevenson stated that the staff supports a decision that is proper and right and provides for the safety of children. Many of the Councilmembers present expressed a concern that safety at this location is a great concern and that any measure possible should be taken to address the problem. Moved by Angel, seconded by Fox that City staff be asked to request that the Iowa Department of Transportation review the removal of the school crossing signal at West Fifth Street and Randolph Street and determine if after its opening it meets any of the warrants for a signal. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 17, 1992 5: 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Discussion was heard on the 6th Street Extension (East) wetland design engineering services contract with Brice, Petrides-Donohue. Federal government regulations require that the city develop wetland mitigation plans from Idaho Street to Elk Run Road. A proposed design has been reviewed and approved by the Iowa Department of Natural Resources. The scope of services in an amount not to exceed $19,000 includes such tasks as field survey; survey note reduction and plotting; evaluation of existing site conditions, vegetation, soils, hydrology; plan, profile and cross section design and drafting; water control structure design and drafting; special provisions; notes, details, quantities and estimate; restoration/vegetation plan; long-term management plan and report; coordination with city, DNR, corps of engineers. This item would be eligible for reimbursement for federal funds but current funding appropriations cover only the construction and not this additional item. Securing reimbursement from the IDOT could cause a delay in completing the design phase of this project. Under these conditions, it was the recommendation of the staff that we proceed with the study utilizing city funds. Councilperson Dell questioned the engineering costs and whether they were justified. Staff noted that the labor costs represent an estimated number of hours to be spent on the project at the hourly rate designated. It was moved by Dell, seconded by Angel that the Public Works Committee recommend that the City Council approve said design engineering services contract. Motion carried. Staff reported that reimbursement after completion of the design would not be an eligible reimbursement cost. Bob Stevenson, City Planner, advised the committee Peterson Contractors has offered to substitute recycled asphalt in lieu of crushed stone for the bike path on Shaulis Road between Hoff Road and Ansborough Avenue. The contractor has recycled asphalt material available for this project and is incurring no additional expense while at the same time providing a more durable surface. Mr. Stevenson noted that citizens may question the fact that Shaulis Road will remain a gravel road in this area and the bike path will be of recycled asphalt. It is important to note that this surface is being provided to the city at no cost. No official action was taken on this matter. Pursuant to CR 99778 (minutes of last Monday re: delayed action ) of August 10, 1992, the Public Works Committee, was instructed to review the sidewalk repairs at 325-327 Farrington Road. Located in Zone 3, this property was included in the assessment program for sidewalks to be constructed on the Epping Place side of the lot. At the time the house was constructed, sidewalks were not installed even though it was a requirement of the deed of dedication. Eric Thorson, City Engineer, reported that there were three similar properties in Zone 3 with similar circumstances and the property owners were required to install sidewalks. Mr. Thorson reported that this lot was the dividing line between two sub-divisions that were constructed in different years. As is the city' s policy, we do not require the installation of sidewalk along an improved street until the street grade is established. This would explain why the sidewalk on the Farrington side of the lot was completed and the Epping Place side was not. Public Works Committee August 17 , 1992 Page 2 Doug Gilbertson reported that as a new property owner, he was not aware of this deed restriction and requirement for sidewalk installation and questioned why he should now be forced to install a sidewalk. He stated that he did not opt to sign the agreement that would require the installation of sidewalks if and when the lot to the east is improved. After considerable discussion, Mr. Gilbertson agreed to sign the agreement with the condition that the city would remove this sidewalk from the assessment program. It was moved by Dell, seconded by Angel that the Public Works Committee recommend that 325-327 Farrington Road be deleted from the Zone 4 sidewalk assessment program under the condition that Mr. Gilbertson sign said agreement stating that he would install sidewalks at the time the adjacent lot to the east is developed. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 10 , 1992 5: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. Authorization to seek bids for a fueling facility was presented by Larry Cunningham, Superintendent of Central Garage. Included in this year' s capital improvements bond issue was $155, 000 to implement the upgrade of the system. Pursuant to requirements of the Iowa Department of Natural Resources, the tanks must be upgraded to meet current underground tank regulations. Mr. Cunningham noted that various local fuel vendors have been contacted to provide fuel per city specifications. No private vendors have responded. Sharing a fuel facility with the Metropolitan Transit Authority at 1515 Black Hawk Street has been discussed but MET is not a 24 hour operation. The fire department. will no longer have their fuel facility at Fire Station No. 1 but. will use the system on Black Hawk Street. It was also noted that. in an attempt to reduce fuel usage, many programs have been implemented including a driver training program and converting to fuel efficient vehicles. Mr. Cunningham stressed that this would be the first of many fuel facility upgrades and that the total cost. is not yet known. It was moved by Angel, seconded by Dell that. authorization be given to seek bids for said fuel facility. Motion carried. The request of the City Engineer for authorization to obtain quotes on pavement coring equipment was reviewed. This process will be performed by in-house staff and is used to determine the thickness,. and types of existing paving. The equipment will be used on all. local projects including the local option sales tax program. Estimated cost of the equipment is $1700 - $2000. It was moved by Dell, seconded by Angel that authorization be given to seek bids as. requested. Motion carried. A revenue summary and project expense summary report for the local. option sales tax and general obligation bonds for the current year were reviewed. Revenues over expenses are as follows: Total revenues received and expected $8,713, 579 . 97 Total expenses paid or under contract 8, 323 ,210 . 23 Balance Available $ 390, 369.74 It was the recommendation of the City Engineer that the balance be used for the following projects: 1 . Rubblizing and asphalt overlay on these streets: Pauline Place from Russell Road to Russell Road Lillian Lane from Russell Road to Russell Road Estimated cost $87,000 . 00 2 . Concrete pavement patching on: Conger Street from Broadway Street to San Souci Bridge Estimated costs $42, 000. 00 3 . The remaining fund balance available of $261, 369 .74 to be used as contingency for 1992 projects that are not complete, with any remaining to be carried over to 1993 projects. Mr. Thorson noted that the rubblizing and asphalt overlay is a relatively new process but will greatly enhance the estimated life of this low volume street. 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Aq panoiddp uoTgnTosaz xpq saTps uoTgdo TPoo' all.; qPqi pagou sPM 41 ' 000'00S 'T$ lO sgaa.I s JO; aoupnssT puoq uoTTPbTTgo TP.7auab s ,AorTo arty TannoT oq Oasn aq pTnoo spun; ssaoxa zaggaqM uo papal' SPM uoTssnosTQ •APTaaAO 4TPgdsP UP gvTM qT buTAPT1aAo pup agaiouOo buTpsTxa abPa Z66T 'OT gsnbnV aaT4Tu uioo sxiOM oTTgna PUBLIC WORKS COMMITTEE July 6 , 1992 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as amended, be approved, with the addition of the New Business item entitled "Authorization to seek bids for an atomic absorption unit-- Superintendent of Water Pollution/Flood Control" . Motion carried. The request of the City Engineer for authorization to take bids for the F.Y. 1993 Flood Control Rip-rap Vegetation Control Program was reviewed. This is a maintenance item that is done approximately once every five years and was recommended in U.S. Army Corps of Engineers annual inspection report. The project will be funded from the flood control maintenance budget. It was moved by Angel, seconded by Dell that authorization be given as requested. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for an atomic absorption unit was reviewed. Said unit will be used to detect metal content in plant sludge as well as analysis on scavengers and some permitted industries . Our current $5 charge for scavenger licenses does not cover the cost of testing which runs approximately $145 - $175 per test. Said unit will save approximately $140 per test. The city could expect an approximate three year payoff of said unit. It was moved by Dell, seconded by Angel that authorization be given as requested. Motion carried. In response to a member of the public at a recent city council meeting, the enforcement of the litter and trash ordinances through the Public Works Department and County Health Department was reviewed. The procedure for enforcement of the litter, trash and junk ordinance known as Chapter 23-1/2 of the Municipal Code was reviewed. Several alternatives could be considered including strengthening the ordinance to allow immediate citation or shorten up the notice time for a person to comply. In both instances, the resources of the health department and Public Works Administration office are strained and stepped up enforcement may be difficult. The types of complaints that the county health department receives for the county as a whole, including the cities of Waterloo and Cedar Falls, was reviewed noting that the number of problems in the City of Waterloo are greater. Specific problems that the city has identified include placement of large items on the curbside and not calling to make an appointment for pickup. A second problem is persons putting trash out too early or after a trash collection day. John Meyer, Public Works Director, noted that the recycling bids that are being solicited suggest the return to a fall and spring clean up to address the large item pick up problem. City staff questioned whether the council wants tougher enforcement of the ordinance particularly with repeat violators . No official action was taken by the Public Works Committee at this meeting concerning this item. The petition submitted by James Dale, 3330 Monticello, expressing concern with the completion date of Monticello Avenue in conjunction with the F.Y. 1992 Street Reconstruction Program - No. 3 , Contract No. 431 was discussed. Mr. Dale and petitioners stated that Monticello Avenue was not completed by June 29, 1992 as they were originally advised. Eric Thorson, City Engineer, noted that the reconstruction of Monticello will be done in two ( 2 ) phases with Phase I complete except for the final lift . The contractor is waiting to complete this final lift together with other streets contained in the program to provide the best possible surface. Mr. Thorson noted that the letter sent to property owners indicated a completion date of June 29th with construction over an 11-week period. In actuality, a portion of the road was closed April 21st and work completed in approximately 62 weeks . The final lift will be completed prior to September 1st. Midway Drive and Pinehurst Lane are also being handled in similar fashion. • zo rcpnv/xzato A4T3 zabzng •d Azlpr sPM buTgaaw a s •aagq tunuoo a gua Pq sPM•d o P qP OMO COP g g Aq x tPTOT��O ON •goaCozd sTgq buTgajdwoo uT qoC quajjaoxa aqq zo; AvTo agq paxupgq gaaags agg buoTP zauMo Agzadozd zaggouy •pagppoww000P aq TTTM dn xoTd abpgxxb 4P1_14 paznssP azaM Amu • (ottaoTquow) II asPgd buTznp dn xoTd abpgzpb gnogP buTiTnbuT quasazd sPM zauMo Agzadozd y • sgoPzquoo AgTo "[Tv 110 AgTaoTzd gbTq P ST 4OTgM xzoM AgTIPnb aznSua jjTM ajnpagos xIOM quazzn0 agg gPgq pagPgs 'i0goa1TQ quawdojanaQ pup buTuupjd 'zaAawas, uoa •papuaquT ATIPuTbTzo SP sasTwozd s4T ITT;jn3 oq uOTgPbTjgo UP sPg AgTo aqq gpgg qja; pup AgTD aqq oq quPgzodwT ST GOTnzas 4P114 pagPgs aH •awPz3 awTg pagPubTsap aqq uTggTM Agzadozd aqg oq ssaooP paMoTTP uaaq anPq szauto Agzadozd gbnogq uana ajnpagos uT abupgo aqq jo atPMP uaaq anP4 pjnogs SIOUMO Agzadozd gpgq qja; qnq gsanbaz sTq oq papuodsaz Aagg UOTgM uT paads agg zo; g;Pgs AgTo alp paxupgg a[PQ wTr abpd Z66T '9 Ajnr aag4Tww0D sxzoM DTjgnd PUBLIC WORKS COMMITTEE June 22, 1992 5: 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of property owners on the east side of the 200 block of Euclid Avenue for the posting of no parking anytime was reviewed. The Optimist softball diamonds are located close by presenting a problem for property owners in the area producing an adverse impact on the area. It appears that adjacent parking for the spectators is under utilized but choose to park on the adjacent street. It was the staff ' s recommendation that said request be approved. It was moved by Angel, seconded by Dell that the Public Works Committee recommend that the Council adopt an ordinance prohibiting parking on the east side of the 200 block of Euclid Avenue. Motion carried. Councilperson Dell suggested that some type of street improvements be made in the Greenbriar area similar to the asphalt overlay utilized in other areas of the city. John Meyer, Public Works Director, commented that the department will be doing some street repairs in the area soon which will improve the streets in the area. With no further business before the Committee, the meeting was adjourned at 5: 55 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE June 15, 1992 5: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, outlined that Total Quality Management (TQM) concept as proposed for the Waterloo Garbage Department. Councilperson Fox questioned whether Mr . Meyer felt that the entire garbage department would buy into the TQM concept. Fox stated that he felt that it may be difficult to have the workers buy in when only a few workers are going through the process. Mr. Meyer stated that the approximate time for the TQM training would be approximately 20 - 25 hours per employee and that this time would be spent on overtime pay. Mr. Meyer stated that it was difficult to train people in the garbage department on their regular time because of the requirements of their job on picking up garbage. Councilperson Angel questioned Mr. Meyer on what happens after the proposed $3 ,000 in overtime runs out. Mr. Meyer stated that the training would continue and that after the initial training he would return to the council for further approval if the system was working. With no further discussion, it was moved by Angel, seconded by Fox to recommend to the council that the Team consulting/training for the Public Works Department be approved. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE June 8 , 1992 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to continue discussion on sidewalk concerns in the downtown area. Specifically, during inspection of Zone 4, it was noted that separation of the sidewalk has occurred in various downtown properties between the back of curb and sidewalk. Several property owners have objected to making said repairs. Don Temeyer, Planning and Development Director, noted that several other Iowa cities have been contacted who have encountered similar problems and have required that the repairs be made. He noted that it was not the staff ' s position to be adversarial with this situation but that property owners are legally responsible for sidewalks adjacent to their property. He noted that sidewalks in the downtown area are high generators of pedestrian traffic. The council must decide whether it wishes to enforce the sidewalk repairs; it was the staff ' s recommendation from the technical review point that the repairs should be made. It was noted that mud jacking could be an alternative but may or may not work and may be more costly than making the necessary sidewalk repair. It was also noted that caulking is not recognized as an acceptable method of repair. Assistant City Engineer Dennis Gentz noted that in conversations with a sidewalk contractor, mud jacking was not seen as a cheaper alternative particularly in a small area. Mud jacking would require that a small hole be made in the sidewalk and material jacked under the sidewalk with the hole re-cemented upon completion. John Mozena, Associate Engineer, noted that he had contacted the cities of Carroll, Burlington, Bettendorf, Council Bluffs and Cedar Rapids and all had required similar repairs. Chuck Pickett, a property owner in Zone 4 and a former city attorney, noted that no legal claims had been filed during his term of office relating to sidewalks. Assistant City Attorney Sang-Ki Han noted that the city frequently is sued for damages relating to unrepaired sidewalks. Mayor Manning reiterated the contents of the Dubuque lawsuit that instigated the sidewalk repair and inspection program. Chairperson Fox asked that the committee discuss the issue and close public comment. He noted that the committee must decide whether the City should enforce the portion of the ordinance that requires the repair of said sidewalk separation. Mr. Fox noted that he will abstain from discussion on this issue as it would be a conflict of interest since he occupies a building subject to the repair. Councilperson Dell stated that he thought that the ordinance should be changed. He and Councilperson Angel stated that mud jacking could be a reasonable alternative to the repairs. After discussion, it was moved by Dell, seconded by Angel that the Public Works Committee recommend that the sidewalk repair ordinance be amended to delete the requirement that vertical separation between back up curb and sidewalk be repaired. Ayes: Dell and Angel. Abstain: Fox. Motion carried. Councilperson Dell stated that he had received a phone call from a resident along Ankeny Street. It was the citizens impression that Ankeny Street would be finished this construction year but no work has been done. Mr. Meyer will investigate. Public Works CommiL_ee June 8, 1992 Page 2 Councilperson Angel asked that a status report be provided on this year' s oiling program (F.Y. 1992 Oiling Program) . Chairperson Fox questioned whether the city would be making necessary repairs to storm sewer inlets particularly in areas where sidewalk repairs are being required. Repairs to said storm sewers will be included in a city contract that will be let yet this construction year. With no further business before the Committee, the meeting was adjourned at 6: 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE July 20, 1992 6: 15 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell and Angel. The Chair declared that a quorum was not present and no official business could be transacted. Proposals for solid waste/recycling services for the City of Waterloo were reviewed by Pubic Works Director John Meyer. Mr. Meyer reported that a proposal had been received from Jim O'Regan on behalf of R-Business Recyclers and a letter of interest from Denver Construction, Inc. Mr. Meyer speculated that very few bid proposals were received since the proposed scope of services included the need to become a state permitted transfer station for regular garbage as well as the considerable capital investment necessary to handle the drop off of regular waste including large items and yard waste. The proposal of R-Business Recyclers contemplates the operation of a central facility for the receiving and processing of recyclable materials at 94 Vinton Street together with the operation of eight ( 8) recycling drop off centers throughout the City. The company would charge $15 per ton to process separated recyclables; charges to handle transfer and other materials would be on a cost plus basis and are based on tipping fees at the landfill. These cost.s are as follows: Municipal waste - $38 . 50 per ton Demolition - $40 . 50 per ton Yard waste - $20 . 50 per ton Small loads - $8 . 00 minimum Car tires - $3 . 00 per tire Truck tires - $7 . 00 per tire Oversized tires - $14. 00 per tire White goods - $5 . 00 plus weight Surcharges - Mixed loads - $20 . 00 per ton plus highest tonnage fee Yard waste in plastic bags - $15. 00 per ton plus weight- minimum $7 . 00 per load in bags Estimated total cost to the City for eight drop-off centers would be approximately $14, 400 for equipment rental and an additional $33, 280 for hauling costs, for a total of $47,680 . Processing charges (at estimated levels of 1200 to 1500 tons of recyclables per year) would be $18,000 - $22,500 per year with no minimum material processing charge. Mr. O'Regan noted that he provides drop-off recycling containers for the cities of LaPorte City, Traer and Jesup. It was noted that with the institution of the system proposed by Mr. O'Regan, three city employees would be laid-off; however, there are several openings currently within the Department that these employees could transfer to. Mayor Manning noted that he had met with representatives of Advanced Recycling who did not submit a bid because they did not agree with the scope of services. Mayor Manning stated that a pre- bid conference had been held and that concerns could have been expressed at the time. In response to a question by Councilperson Fox, the Mayor noted that he would yield to the recommendation of Mr. Meyer concerning his preference on the method of collection of recyclables. Mr. Meyer noted that although this particular action would not warrant an increase in garbage fees, the fund continues to operate at a deficit and that garbage rates have not been increased since 1987 . He noted that except for the purchase of two yard waste trucks, there has been no new equipment purchases which has taxed the department' s repair budget. It was Mr. Meyer' s recommendation that he be authorized to begin negotiations with Mr. O'Regan and R-Business Recyclers together with a representative of the City Attorney' s Office and a member of • zogTpnV/xzaID 'qT3 zabzng •a AzzP7 •ut•d 017 : g qP pauznoCpp sPM buTgaaui aqq 'as-4-4Tunuoj agq. azo;aq ssauTsnq zaggzn; Ou W TM •buTgaaut pTPS 4P uaxP4 SPM UOT4DP TPTOT4;0 ON •ssaoozd uoTTPTgobau age 1.1-4TM paaoozd TTTM zaAaw - IN •4115nos srrsodozd Mau pup pasTnaz aq pInoo gopzquoo saoTnzas ;o adoos 04.4 'Tn3ssaoons 1ou sT ssaoozd siq ;I •uoTgoP TPuT3 zo; TTounoo oq xoPq ggbnozq aq uagq pTnot gopzquoo aDTnzas •aaggTunuo3 sxzoM DTTgna aq4 abud Z66T 'OZ ATnf aaT4Tunuo3 sxzoM oTTgnd PUBLIC WORKS COMMITTEE June 1, 1992 5 : 50 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to purchase 130, 000 yard waste disposal bags was reviewed. Public Works Director John Meyer noted that 102, 000 bags have been distributed since September, 1990, when competitive bids were sought for 130,000 bags. He recommended that we change to a 500 recycled paper bag that incorporates recycled fiber on the inner- ply and virgin fibers treated with water resistant materials, for the outer ply instead of the 100o recycled paper bags that were purchased last time. Chairperson Fox questioned the yard waste that was picked up by the department during the weeks of May 18th and 26th. Mr. Meyer noted that approximately 300 tons of yard waste was collected which represents 200 of the annual tonnage for yard waste. Of this sum, 115 tons were leaves and 182 tons were limbs. Cost of the two-week pick up was $9800 . He projected that approximately $3500 had been saved by land application of the yard waste material. In response to a question from Mayor Manning, Mr. Meyer noted that the quantity being requested is two ( 2) trailers which represents a price break. The next price break would be one trailer more or one trailer less . Using stickers or ties on yard waste bags was discussed as a possible alternative. It was moved by Angel, seconded by Dell that the Public Works Director be given authorization to proceed on the purchasing of said yard waste bags. Motion carried. Discussion was heard on the sidewalk concerns in the downtown area in conjunction with the F.Y. 1992 Sidewalk Repair Program - Zone 4, Contract No. 441 . At the public hearing held on Tuesday, May 26th, various property owners approached the City Council concerning their repair. At that time, the City Engineer' s Office was instructed to review each of these items and report back to the Committee. Operation Threshold' s request at 300 W. 3rd Street, has been addressed and they are in agreement with the City' s original recommendation. It was noted that the sidewalk for Metro Transmission located at 326 W. 10th Street must be replaced at 7 feet since existing sidewalk on either side is 7 feet and the sidewalk is used as a driveway. The request of Ray Mayes, 929 Commercial Street, was to recommend that an application be made for vacation; however, staff will recommend against it. The main issue at the May 26th council meeting was the vertical separation in the downtown area between back of curb and sidewalk slab. It was noted that Bumper to Bumper has obtained a permit and made the necessary repairs. It is 'the staff ' s opinion that the sidewalk section should be replaced under said circumstances . Several alternatives to address the problem were reviewed including expansion joint material and brick pavers. The Assistant City Attorney reiterated that the City ordinance applies to this problem situation. Steve Powell, representing Swisher & Cohrt, reiterated his arguments that this situation was not contemplated when the ordinance was developed. The ordinance is now being fit to coincide with the situation. He also suggested that the street may be changing levels rather than the sidewalk. It was suggested that perhaps the ordinance could be amended to not require these repairs. It was also suggested that other cities ' policies and laws be reviewed concerning this situation. • • • zo;tpnv/xzaT3 A4T3 zabzng •d AzZP7 •w•d 08 : 9 qP pauznoCpP sum buTgaaw oq 'aaT4Twwo3 auq azo3aq ssauTsnq zaggan; ou 4.4tm •wagT pTPs uo uoTszoap P axew oq wood aouaza;uop abiPZ aqq. uT •ui•d oc : S 4P Z661 '8 aunr 'APpuow uo uzPbe 4aaw aaT4Twwoo sxzoM oTlgnd @1.14 4Pg4 paazbP sPm 41 •waTgozd sTt14 oq uozrnTos agq. uo snsuasuoo jPaTo ou SPm azac.0 Z abud Z66T ' T aunr aaggTwwo3 sxzoM ogTgnd PUBLIC WORKS COMMITTEE May 26, 1992 5: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, presented a request for proposals for the following two items: 1 . Recycling center/transfer station, and 2. Curbside recyclable collection. Mr. Meyer noted that the proposals do not request line item breakdown but should provide basic service as outlined in the request. Dell now present at 5: 09 p.m. Mr. Meyer reported that the City Council will be setting the process in motion to accept bids on June 1, 1992. Proposals are due on July 2nd and will be evaluated by city staff and the contents of the proposals will be made public. Unlike normal bidding procedures, the bidders are being requested to provide a project narrative detailing how they will provide the services listed. A bidder could bid on one or both of the items above. Buck and Wright now present at 5:12 p.m. Proposal details of service requirements for the drop off recycling stations and material handling/transfer facility and the curbside collection of recyclables were discussed. Mayor now present at 5: 14 p.m. Several bidders have indicated an interest in providing service to the city. John Meyer was thanked for his development of this project proposal. No official action was taken by the Public Works Committee on said item. The request of the Clerk/Auditor for authorization to solicit request for proposals for monitoring and surveillance equipment for city parking ramps was reviewed. Larry P. Burger, Clerk/Auditor, noted that the proposal will include the cost of the equipment, including cameras, monitors and recorders, together with installation and maintenance cost. The camera system will be monitored from the Police Department. The need for this surveillance equipment is due to the elimination of the attendant services at the E. 5th and Park Avenue Ramps. Although there has not been any crimes against persons at any of the ramps, there have been several thefts. To address these concerns, the installation of this equipment is being proposed. It was moved by Angel, seconded by Dell that authorization be given to proceed with the proposals for said monitoring devices. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 27 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 27, 1992 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss options for the collection of yard waste this spring, 1992. John Meyer, Public Works Director, presented two additional options in addition to those outlined in his memorandum of April 23, 1992 . Mr. Meyer stated that the City of Dubuque ban burning at approximately the same time the City of Waterloo with certain exceptions. They too have a separate yard waste collection system and sell plastic bags at approximately 50 cents per bag. Neighborhood Associations have formed "green groups" who have been responsible for cleaning up specific neighborhood areas. They too have had requests to allow burning but have not yet lifted the burning ban. At the suggestion of the Mayor, Mr. Meyer suggested that the city have a two week collection with one week for leaves and the second week for brush. This would be widely advertised using mass mailing to each individual garbage customer. The leaves could then be applied to city owned property thus saving the tipping fee at the landfill. The cost of this alternative is $21, 000 as compared to an alternative discussed in his memo of April 23rd of approximately $39 , 000 . Mr. Meyer suggested that the city could lower the cost of yard waste bags to 60 cents per bag but then the question becomes whether people would purchase the bags . Chairman Fox noted that the solid waste fund is projected to have a positive fund balance of approximately $53 , 000 at year end; however, this excludes the purchase of a budgeted street sweeper and garbage truck replacement. If these purchases are made, the balance becomes a -$179, 000 without the cost of the spring cleanup. Councilperson Fox questioned whether the city could afford spring cleanup and still expend monies for ongoing capital expenses. Councilperson Dell stated that the City must do something to help citizens with the leaf collection, particularly this fall. Mr. Meyer noted that the Independence Avenue neighborhood cleanup program conducted this past weekend cost the city approximately $3 , 000 including the costs of disposing of the tires. In the past, approximately three to five neighborhoods have taken advantage of the city' s offer to collect the items . If more than three to five neighborhoods participate in the future, it may become cost prohibitive. Mr. Meyer noted that the cost of the city wide cleanup week was approximately $80 , 000 - $100, 000 per season. Councilperson Wright expressed her desire to assist citizens to dispose of leaves and brush. Councilperson Angel stated that the City of Ottumwa allows citizens to take their yard waste to the landfill free of charge for a specified period of time. The cost benefit of neighborhood cleanups is hard to determine since many of the items that were picked up may not have been picked had the neighborhood not initiated this project. Mr. Meyer expressed the need to continue the replacement schedule for garbage trucks although the Department would "make do" with existing equipment and run the chance of costly break-downs and repair. 'fd f. ._ at • Y i 1o4Tpny/xzoT3 A4TD zabzng •d Azzpq •ui•d S8 : g qe pauznoCpp SEM buTgaaui alp. 'as;-4Tunuo3 alp azolaq ssauTsnq zaggzn; ou q 41M •pazzIED UOT OW •xo3 : sAeH •Tabuy 'TTaQ :seAy • Z66T '8T AEw Io xaaM auo buiuuibaq xaaM zaq;o m14 dn paxozd aq usnzq pup xaaM auo dn paxozd aq SeA2eT Teti; TTounoD AgTD aq-. oq pueunuooaz aaggiunuoD sxzoM oTTgna auo 4Eu4 TabuV Aq pepuooes 'TTaQ Aq panoui sum -4T 'uozssnosTp za.43V •AEw uT dnxoTd usnzq 3o xaaM auo pup dnxoTd ;paT 3o xaaM auo buTMoTTE pagzoddns au gEuq paqEors buzuupw zoApw •buzuznq uado Moire sTTpa zppop pup 'sggbTeH unH *TH 'aTEpsueng 3o AgTD aiiq qutp po ou sum 4' •buzuznq MoTTu qou op eaze auo UT SeT3zununuoo AuEui Mou pup UOT 40eTT00 uia4T abzwT zoj Led SezVto buTpunozzns AuEw Moll pauoTgsanb 'anuany gsazod OTL 'e iego Ag4PM •passnoszp aq buzdaaMs gaazgs buTgaaw aaggtunuo3 sxzoM olTgna azngnj E 4E gE1-1'4 paxsE TTaQ uoszadTTounop Z abed aa44TunuoD sxzoM oTTgnd PUBLIC WORKS COMMITTEE April 20, 1992 5 : 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Eric Thorson, City Engineer, stated that during the inspection of Zone 4 , the downtown sidewalks are presenting a unique problem. Although the sidewalk does not violate the city code, the sidewalk has settled uniformally along the curb, leaving the elevation change of 3/4 of an inch, or greater, between the sidewalk and curb violating the city code. Guidance on how this situation should be addressed was discussed. Approximately 19 property owners in the downtown area are affected by this unique situation including Allbee Printing. Councilperson Fox stated that the City should not be selective in its enforcement of the ordinance and indicated that the downtown property owners should be subject to the same requirements as residential. Councilperson Wright questioned whether the sidewalk repair policy addressed the requirements of the Americans with Disabilities Act (ADA) . City staff reported that ADA requirements are being met as a part of this program. It was moved by Angel, seconded by Dell that city staff be authorized to proceed with enforcing the same criteria for downtown sidewalks as is required of residential owners for the unique situation described above. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 25 p.m. Larry P. Burger City Clerk/Auditor PUTBLIC WORKS COMMITTEE April 6, 1992 4 : 45 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Public Works Director John Meyer, presented a proposed ordinance which would amend the city ordinance to allow environmental violations that arise out of non-compliance with industrial wastewater pretreatment standards or violations of state law which relate to environmental problems to be subject to a fine up to $1000 . Currently the Municipal Infractions Ordinance allows penalties up to $100 . It is the recommendation of the Public Works Director that the city ordinance be amended to allow penalties to be assessed up to $1000 for said violations. It was moved by Angel, seconded by Fox that said ordinance amendment relating to Environmental Municipal Infractions be referred to the City Council with a recommendation of approval. Motion carried. City Engineer Eric Thorson asked that the Council consider minor changes to the sidewalk repair program. The changes would simplify the patching process for homeowners and would greatly reduce administrative time involved with the inspections with these minor improvements. The simplified procedure would include the following basic steps: 1. City would inspect sidewalks. 2. Owner obtains permit for a $10 fee which includes patching material. 3 . Owner patches sidewalk per city specifications. 4 . City makes final inspection. It was noted that the $10 permit fee would also include material for the property owner to do the work themselves, thus saving them the cost of a large amount of concrete patch and not using it. This simplified procedure would streamline the technicians' duties related to said minor repairs. It was moved by Angel, seconded by Fox that authorization be given to amend the sidewalk policy to allow for a simplified procedure relating to the sidewalk patching process. Motion carried. A weed assessment for property located at the southeast corner of East llth and Lafayette Streets for work completed by Operation Pride on August 19, 1988, in the amount of $80 was reviewed. The owner, Carol Ennenga, has been in disagreement with City staff and maintains that the City did not mow the lot in question. Staff is. at an impasse with this situation and recommended to Ms. Ennenga that the Public Works Committee be involved to make a final determination on this assessment. It was moved by Angel, seconded by Fox that the request of Carol Ennenga to cancel said weed assessment be denied. Motion carried. Discussion on open burning of yard waste was brought to the table for discussion. Councilperson Wright spoke in favor of lifting the burning ban. Mayor Manning noted that the Citizens Recycling Committee had recommended continuation of the burning ban. Gary Wilcox, Director of the Black Hawk County Solid Waste Commission, supported the continuation of the ban on burning and indicated that there are other alternatives to burning. He noted that there are several private companies in the community that will provide the removal of yard waste at a low cost and that composting is a second viable alternative. He also noted that although the City of Waterloo is not in violation of the Clean Air Standards Act, the State has considered enactment of a State wide burning ban which would virtually invalidate any local ordinance governing the same. Public Works Committee April 6 , 1992 Page 2 Mayor Manning suggested that per the Recycling Committee ' s report, that the City consider inauguration of a spring and fall free pick up at an approximate cost of $35, 000 in the fall ( $15, 000 for leaves only) and $25, 000 in the spring ( $10 , 000 for leaves only) . Fire Chief Stan Stapella noted that the issue of burning has caused his department considerable problems . He stated that the Fire Department is required to answer any call for service including smoke and leaf fires which strains manpower and equipment. Although the Department has not assessed any fines, enforcement of a ban on burning would assist his department. He noted that he was willing to assess a fee as directed by the City Council. Committee members discussed whether this item should be brought to the full Council for consideration. It was the consensus of the Committee that no action would be taken by the Public Works Committee on this item, that the burning ban be continued and that if any Council member wished to bring the subject matter before the City Council, they could do so at will. With no further business before the Committee, the meeting was adjourned at 5 : 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE March 23, 1992 5 :15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to seek bids for a new copier machine was reviewed. Public Works Director John Meyer stated that the current machine is eight years old and was a handed-down unit from the Clerk/Auditor' s Office. Monthly maintenance is quite high. Estimated additional cost after trade- in of a new machine is $3,000. It was moved by Dell, seconded by Angel that authorization be given to seek bids for said machine. Motion carried. Fox now present at 5: 24 p.m. The request of the Public Works Director for authorization to seek bids for an un-interruptable power source for the work management computer at the Public Works Administration Office was reviewed. This power source would prevent power "glitches" and loss of information. The estimated cost is $1200 - $1500. It was noted that this estimate may be high and will be compared with recent purchases of similar units in the City. It was moved by Angel, seconded by Dell that authorization be given to seek bids as requested. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 26 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE February 17, 1992 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. A petition signed by 18 residents requesting no parking in the 100 - 200 blocks of Rhey Street was reviewed. Councilperson Wright presented a petition that she had just received containing the names of 15 individuals requesting parking on the east side of the tl street. Currently, parking is allowed on the east side only. It was noted that the change in parking was precipitated by the recent reconstruction of the street and the curb cuts. Although they were constructed with the standard flare, neighbors are having difficulty backing onto the street from driveways. After discussion, John Meyer, Public Works Director, stated that he would review and compare both petitions and determine whether a majority exists for either side. Depending upon the results of this analysis, the Committee may not need to act since the parking situation could remain the same, otherwise the Committee will be informed. It was moved by Angel, seconded by Dell that Mr. Meyer be instructed to review both petitions and determine the majority position and proceed accordingly. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 20 p.m. Larry P. Burger City Clerk/Auditor P PUBLIC WORKS COMMITTEE February 11, 1992 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss the proposed reconstruction of Sheridan Road from W. 4th Street to Ridgeway Avenue. Said street was scheduled to be included in the F.Y. 1992 Street Reconstruction Program. On Thursday, February 6 , 1992 , a neighborhood meeting was held at Kingsley Elementary School to discuss the proposed reconstruction and the affect said road work could have on mature trees along city right-of-way. Since that time, various options and public input has been solicited to determine the best possible way of reconstructing the street and not destroying the neighborhood character and trees . Tom Langlas, 200 Sheridan Road, presented petitions of property owners stating that the "residents of Sheridan Road ( 100 to 400 blocks) are against both of the road reconstruction plans proposed by the City Engineer' s Office at the public meeting February 6, 1992 . The plan to widen the road to 25 ft. would result in the loss of 90% of the trees within 5 ft. of the existing roadway. The plan to narrow the road to 21 ft. would result in the loss of 50% to 80% of the trees within 5 to 10 years . The environmental impact is too great. We request the City explore and investigate alternative methods to repair Sheridan Road which would substantially reduce or eliminate entirely the environmental damage to our beautiful living trees. " Mr. Langlas stated that the consensus was that the neighborhood did not favor the "do nothing" option but the neighborhood favored delaying the project one year to investigate all possibilities for saving the trees. Eric Thorson, City Engineer, provided a synopsis of road side considerations for Sheridan Road improvements including a proposed ballot that could be sent to property owners soliciting their input. City staff indicated that technology for a zero clearance paving machine is more than one year away and that the project will probably be delayed two years . In May, 1992 , City Council will be considering those streets for reconstruction during the 1993 construction year thus putting the Sheridan Road project possibly two years away. John Meyer, Public Works Director, stated from a maintenance standpoint, the next one to two years probably would not see too much deterioration from the current status although within three years, the street could be in considerably worse shape. The proposed ballot alternatives were amended to drop Item No. 1 entitled "Reconstruct Sheridan Road to a width of 25 feet (existing) and specify a two-feet ( 2 ' ) maximum construction clearance" and Item No. 4 entitled "Delay reconstruction indefinitely" . It was agreed that the ballot should be revised as follows: BALLOT ALTERNATIVES SHERIDAN ROAD Reconstruct Sheridan Road to a narrowed width of 21 feet and specify a two-feet ( 2 ' ) maximum construction clearance and prohibit all street parking. Reconstruct Sheridan Road to a narrowed width of 21 feet and specify a two-feet ( 2 ' ) maximum construction clearance and prohibit parking on only one side. Public Works Committee February 11, 1992 Page 2 Delay reconstruction for two ( 2 ) years to allow investigation of other alternatives. The possibility of property owners participating or contributing to the additional cost of saving the trees was discussed. This option may be considered after initial survey results are received. It was noted that if Sheridan Road is deleted from this year' s project, the monies ( local option sales tax) will be used for other street repair items. City Engineer Eric Thorson stated that the ballot will be sent to all property owners along Sheridan Road immediately so that a decision can be made soon on its possible reconstruction. With no further business before the Committee, it was moved by Angel, seconded by Fox that the meeting be adjourned at 6 : 10 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE February 3, 1992 5: 10 p.m. Large Conference Room Members present: Chairperson Fox, Dell. Members absent: Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Assistant City Engineer for authorization to obtain bids for testing equipment (nuclear density meter, concrete air meter, and slump cone) was reviewed. Due to the increase in construction projects to be inspected there is a need for additional testing equipment to adequately equip field personnel. It was moved by Dell, seconded by Fox that authorization be given to obtain bids on testing equipment for the City Engineer' s Office. Motion carried. The request of the City Planner to seek bids for a laptop computer in order to keep the Pavement Management System up to date was reviewed. It was noted that the laptop computer would allow the technicians to enter field data in the field and transfer via computer to the mainframe, eliminating the need for double entry. The estimated cost of this computer is approximately $1600. They will also be seeking bids for a network adapter card for the laptop so it can be connected to the City' s computer network, at an approximate cost of $900. It was moved by Dell, seconded by Fox that authorization be given to obtain said bids. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE January 13, 1992 6: 15 p.m. Large Conference Room Members present: Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The first item of business was the election of a chairperson. It was moved by Angel, seconded by Fox that Councilperson Joe Fox be appointed chairperson for the Public Works Committee for 1992-1993 . Motion carried. The parking situation in the 400 and 500 blocks of Cataract Avenue was reviewed. Property owners in the area have contacted the City due to restaurant employees (Fitzgerald' s Restaurant) monopolizing parking on the north side of Cataract Avenue from Baltimore Avenue, westerly. Adjacent property owners including Fitzgerald' s Restaurant have been contacted and have agreed to a two-hour time limit to discourage employee parking, create turnover and make parking available to the residents. It was moved by Angel, seconded by Fox that the Public Works Committee recommend that the City Council adopt an ordinance establishing two-hour parking on the north side of the 400 and 500 blocks of Cataract Avenue. Motion carried. It was moved by Angel, seconded by Fox that the Engineering Department be given authorization to take bids for pavement cores to determine the type and thickness of existing paving in conjunction with the F.Y. 1992 Street Reconstruction and Overlay Program. Motion carried. Mel Smelser, 2235 Temple Avenue, asked that the Public Works Committee address the street conditions in the Riverview area, particularly Sheffield Avenue. Due to recent warm weather, frost has come out of the ground and created nearly impossible driving conditions. John Meyer, Public Works Director, stated that the City did extensive work in the area last year in conjunction with its oiling program but such a surface does not address the real problem in the area. Elimination of the problem would require a drainage plan and paving. Currently, the City has no financial mechanism available to repair the street except by assessment. Mr. Smelser was encouraged to approach the Community Development Board to request block grant funds at its upcoming public hearing on Wednesday, January 22, 1992. No action was taken on this item. With no further business before the Committee, the meeting was adjourned at 6: 30 p.m. Larry P. Burger City Clerk/Auditor