Loading...
HomeMy WebLinkAbout1991 PUBLIC WORKS COMMITTEE December 9, 1991 6: 20 p.m. Large Conference Room The Public Works Committee meeting was canceled due to a lack of a quorum. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE December 2, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. Moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. Eric Thorson, City Engineer, presented a listing of Chicago, Central & Pacific railroad crossings in need of repair. Each crossing was reviewed in terms of condition, cost estimate, functional classification, traffic and street condition. He requested that the list (which was jointly prepared by the city and railroad) be submitted for funding utilizing the State of Iowa Grade Crossing Surface Repair Fund, which is appropriated through the Road Use Tax Fund. This funding system would allow payment by the State of Iowa of 60 percent of the expense with the remaining share to be split between the city and the railroad. The city' s 20 percent share could be funded through the issuance of General Obligation Bonds. It was the request of the City Engineer that authorization be given to apply for state funding for the repair of all of these crossings recognizing that many other crossings are in need of repair. Moved by Angel, seconded by Dell that authorization be given to submit said crossings for repair utilizing the State of Iowa Grade Crossing Surface Repair Fund. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE November 12, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. It was moved by Angel, seconded by Fox that the Public Works Director be given authorization to seek bids for custodial services for the administrative offices of the Public Works Department and Central Garage. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 03 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE October 28, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Eric Thorson, City Engineer, presented the bi-yearly bridge inspection report recently completed by Brice, Petrides & Associates. Federal law now requires bridges to be posted that do not meet the legal load limits. There are four bridges that need load limits posted and two bridges that need the load limits modified. These bridges are as follows: Load Limit Street River/Creek Crossed Posted ( in tons) llth Street Cedar River No 20-31-33 Park Avenue Cedar River No 20-30-30 Fletcher Ave. Black Hawk Creek No 20-31-36 W. Airline Hwy. No Name Creek No 23-34-40 Hammond Avenue Sink Creek Yes 25-36-40 Hess Road Sink Creek Yes 16-23-31 These bridges need some patching or complete overlay: Street River/Creek Crossed Falls Avenue Black Hawk Creek Westfield Avenue Black Hawk Creek West Conger Street Cedar River llth Street Cedar River Texas Street Sink Creek The Sign and Traffic Department will be asked to assist in posting the bridges for load limits pending Council authorization. Preliminary cost estimates to repair the bridges are also being prepared and will be included in a future capital improvements program. Some federal funds are available for repair. It was moved by Angel, seconded by Fox that authorization be given to proceed with the sign posting and the necessary approval by the City Council. Motion carried. The request of the Public Works Director for authorization to purchase a 70-foot aerial lift was reviewed. The truck chassis will be refurbished and the lift device replaced which has deteriorated to the point where safety has become a concern. Approximate cost of this item is $50,000 - $60,000 and will be funded with road use tax funds. It was moved by Angel, seconded by Fox that authorization be given to replace said lift device. Motion carried. Councilperson Angel asked that consideration be given to a temporary stop sign at the intersection of Upton and Maxwell Avenues. With the closing of Rainbow Drive, traffic through this area has increased and safety is a concern. The Public Works Department will review this situation. Councilperson Angel also asked that the curbing at the intersection of Fletcher and University Avenues on the wet side of the dike be investigated. Fletcher was included in the street reconstruction/overlay program during the past year. John Meyer, Public Works Director, provided a brief update on the amount of garbage collected, including yard waste. Although the sale of yard waste bags is less than anticipated, the overall result has been a reduction in the tonnage of garbage generated. It is anticipated that as recycling is started, waste generation will again reduce. With no further business before the Committee, the meeting was adjourned at 6: 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE October 21, 1991 5 : 35 p.m. Large Conference Room Members present: Dell and Angel. Members absent: Chairperson Fox. It was moved by Dell, seconded by Angel that the Agenda, as proposed, be approved. Motion carried. The request of the Clerk/Auditor for authorization to take bids for parking ramp attendants and security was reviewed. Larry P. Burger, Clerk/Auditor, reported that the major changes to the contract include the elimination of parking attendants at the E. 5th Street Ramp and a reduction in the hours of the attendants at the Civic Center Ramp. It was also recommended that a separate security bid be let that would allow for two hours of intermittent security throughout all three ramps between the hours of 10: 00 p.m. and 6 : 00 a.m. The reason for recommending the elimination was purely due to economics. Most of the ramp capacity is being used for monthly parking and the need for cashiers for transit parking is limited. Currently, Midland Security & Express performs attendant services at a cost of $6 .91 per hour. It was moved by Dell, seconded by Angel that authorization be given to take bids on said items. Motion carried. The reconstruction of the manhole at the intersection of Kimball and Bertch Avenues in conjunction with the Sixth Street Extension Project (West) was reviewed. This repair had been bid with the original Sixth Street Extension Project resulting in a cost of approximately $125, 000 . To reduce the cost of the project this item was removed with the intent to find a cheaper alternative. Eric Thorson, City Engineer, reported that several methods have been investigated with the best alternative being the use of light weight panels inside the manhole and pouring concrete in between the form and existing wall. Various contractors have been contacted for the work with Keller Reconstruction Services, Inc. being the recommended contractor. Proposed cost of the project is approximately $25,000. The city' s Public Works Department has agreed to assist to reduce the overall cost of the project. Discussion was heard concerning the exclusive use of this contractor without bidding. The Committee asked that documentation be presented that additional contractors have been contacted. It was moved by Dell, seconded by Angel that the Public Works Committee recommend that the City Council approve said agreement following review by the City Attorney' s Office. Motion carried. With no further business before the Committee, the meeting was adjourned at 6:00 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE October 7, 1991 6:00 p.m. Large Conference Room Members present: Chairperson Fox, Dell, Angel. It was moved by Dell, seconded by Angel that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to seek bids on a replacement printer for use in the Public Works Administration Office was reviewed. It was moved by Dell, seconded by Angel that the request to seek bids for said replacement printer be approved. Motion carried. John Meyer, Public Works Director, presented a proposed rate schedule increase for the following tests: ice cream bacteria, ice cream coliform, drinking water bacteria and drinking water nitrate Lab costs in surrounding communities as well as the existing costs for the city lab to perform these tests were analyzed. The current rate schedule has been in effect for many years without an increase to reflect the actual cost to the City. Fox now present at 6 : 05 p.m. It was moved by Angel, seconded by Dell that the proposed lab testing fees for Water Pollution Control Plant be recommended to the City Council for approval. Motion carried. Councilperson Angel asked about truck traffic on North Hackett Road traveling to the rubble site in Sherwood Park. City staff explained that even though this street may be embargoed, it can be used by trucks to the rubble site since it is the only available route. The contractor using the rubble site will be contacted for alternatives. The possibility of including North Hackett Road in next year' s oiling program was also discussed. Councilperson Dell inquired about an addition to Grace Lutheran Church located at W. 7th and Allen Streets. There are no street improvements planned in the immediate future for the area. With no further business before the Committee, the meeting was adjourned at 6: 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE September 23, 1991 5: 55 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for three ( 3 ) first line response vehicles and possibly one or two maintenance carts was reviewed. These vehicles will be used as a first response type vehicle during flood control efforts and will be used on a regular basis when not used for emergency work. These vehicles will be bid as a larger package of vehicles previously authorized by the Finance Committee. It was moved by Angel, seconded by Fox that authorization be given to seek bids as requested. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 00 p.m. Larry P. Burger City Clerk/Auditor 1 PUBLIC WORKS COMMITTEE September 16, 1991 5: 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss the proposed list of streets for inclusion in the F.Y. 1992 Street Improvements Projects using the local option sales tax and general obligation bond funds totalling $5 million and $1. 5 million, respectively. Angel now present at 5: 50 p.m. The following streets were proposed for inclusion in the F.Y. 1992 Reconstruction Program: STREET FROM TO EST. COST West Ninth St. Washington St. Williston Ave. $ 403,470 West Ninth St. E. Ridgeway Ave. St. Francis Dr. 488,745 Midway Drive Cadillac Drive University Ave. 189,900 Monticello Ave. Meadow Lane Ridgemont Road 239,985 High St. Lime St. Vine St. 37,125 East Seventh St. Sycamore St. Franklin St. 138,915 Kingsley Ave. Fletcher Ave. Kimball Ave. 316,980 Pinehurst Lane West Fourth St. Cul-de-sac 269,100 Hillcrest Rd. West Ridgeway Ave. West Park Lane 211,095 Seneca Ave. Sheerer Ave. Littlefield Rd. 91,575 Sheridan Rd. West Fourth St. Ridgeway Ave. 364,050 Rachael St. Lynkaylee Dr. Loralin Dr. 166,140 Riehl St. Burton Ave. Broadway St. 491,220 West First St. South St. Locust St. 246,735 Mulberry St. East Seventh St. East Sixth St. 73,170 Joan Dr. Ravenwood Rd. Wildwood Rd. 110,025 Pearl Lane Joan Dr. Wildwood Rd. 114,075 Baltimore St. Easton Ave. Ridgeway Ave. 174,960 E. Fifth St. Water St. Bridge 38,475 W. Fifth St. Bridge 100' W. of Bridge 25,470 Estimated Total Cost $4,191,210 The following lists were proposed for the F.Y. 1992 Asphalt Overlay Program: STREET FROM TO EST. COST Hammond Ave. South St. Ridgeway Ave. $ 301,725 Martin Road West Fourth St. Hwy. 63 207,330 Burton Ave. West Airline Hwy. Broadway St. 317,850 East Fourth St. Donald St. Sumner St. 397,890 Idaho St. Newell St. Alta Vista Ave. 153,690 Estimated Total Cost $1,378,485 The following is the tentative oiling list for 1992: Public Works Committee September 16, 1991 Page 2 STREET FROM TO LENGTH David Parker N. R.R. 1,440' Rock Island Magnolia Fletcher 1.200' Osage Road Bishop Evans Rd. 1,320' Evans Rd. Dubuque Rd. Osage Rd. 720' Carter Hartman Falls 240' Bismark Stephan Maxwell 840' Mobile Franklin Independence 1,020' Webster N. Barclay Peek 240' Quincy N. Barclay Peek 240' Fairview W. Parker Riehl 1,200' Johnson W. 9th St. Williston 300' West 10th St. Commercial N. End 240' West 12th St. Bluff Commercial 620' West 13th St. Bluff Blackhawk St. 1,020' West 14th St. Bluff Blackhawk St. 1,020' West 15th St. Jefferson Blackhawk St. 660' West 16th St. Jefferson Blackhawk St. 660' Charolais Shaulis Holstein 1,200' Angus N.E. End Charolais 960' Jersey Lane Angus Charolais 1,460' Hewitt Oneida Cottage 620' Quincy N. Barclay Mobile 1,260' Calhoun Milwaukee Wilrich 1,000' Schultz Milwaukee E. Dead End 1,560' Skyview Or. Independence 200'S.of Mulberry 1.800 Rocky Road Skyview Dr. W. End 1.580' Mulberry Skyview Dr. Short 2,100' Maywood Schultz Calhoun 240' Short Calhoun Mulberry 1.452' Dearborn Short Willrich 600' Franklin Skyview Dr. 100'W.of Willrich 1,560' Willrich Franklin Mulberry 210' Archer Maywood Short 575' ' Butler 200'W. of Short Willrich • 900' Cottage Grove Short Willrich 2.100' Marsh W. 2nd St. Peoria 624' Peoria Marsh Moir 360' Sullivan Summit Elmwood 900' Summit Moir Sergeant Rd. 1.800' West 2nd St. Moir Clough 540' Martha Williston Forest 600' Byron Birmingham E. End 600' Avon West Donald N. End 2.400' Ashland West Donald N. End 2,400' Midland Burton Ashland 1,200' Fairview West Donald Midland 1.200' Utica Broadway Lincoln 780' Madison Nevada Idaho 1,740' Leonard Kern N. End 960' St. John West Parker N. End 360' Arizona Independence French 1.200' Ankeny Ricker John 600' ; Monroe Colorado Nevada 600' Nevada Lafayette S. End 1.200' Glendale Lafayette S. End 1.200' Colorado Lafayette S. End 1.200' Derbyshire Sheridan Rd. Prospect Blvd. 540' Belleview Windsor Derbyshire 360' Maryland W. Carolina Frederic 360' Gray Easton Acadia 480' Sioux Easton Terrace 240' Dundee University Downie Evergreen g 360' 9 University Downing Magnolia Pkwy. University Downing 360' Wallgate University Downing 360' Englewood University Downing 360' Temple Birmingham E. End 720' Hallowell Independence C.&N.W. R.R. 1,300' Dundee University Hartman LOBO 63,500' 12. 03 mi. Public Works Committee September 16, 1991 Page 3 Councilperson Angel asked that Valley Road between Pleasant Valley Drive and Maynard Avenue be considered for inclusion in the program. City Engineer Eric Thorson and Public Works Director John Meyer explained that the Pavement Management System (PMS) was utilized in preparing the lists. All base data has been inputted in the computer and upon finalization, the Committee will be shown how the system works and now it will be utilized in the future. The higher the overall rating of the street, the worse is its condition. Most generally, streets with a 16 or greater overall category rating are candidates for reconstruction and those streets with an overall rating of 12 to 15 are considered for overlay. An overlay is expected to add 7 to 10 years to the normal life of the street whereas reconstruction could prolong the street life another 30 years with good maintenance. The tentative oiling list was derived mainly from logging complaint calls from the public and Mayor and City Council. In response to questions from the Committee, Larry P. Burger, Clerk/Auditor, stated that the first installment payment of local option sales tax receipts has been received totalling $1. 2 million for the period April through June, 1991 . Revenues and expenditures are closely monitored. If additional monies are available, adjustments could be made in the number of streets completed. With the recent passage of the Lot in Black Hawk County the City can expect to lose $600,000 - $700,000 annually. Committee members asked that a copy of the current year local option sales tax projects be made available to them. It was noted that the extensive road work in the community requires coordination between all departments. Staff continues to improve coordination. In response to a question from Chairperson Fox, city staff indicated that next year ' s $6 . 5 million program will be difficult to handle but with good staff and planning, the Council can expect good results. It was also noted that the city has been receiving only one bid per construction project. Mr. Thorson indicated that putting the projects out for bid early in the year will hopefully attract more bids and perhaps begin attracting some out-of-town contractors. In addition to an aggressive overlay and reconstruction program, additional work that will be funded next year with the local option sales tax monies could include bridge deck repair and crack ceiling. It was moved by Dell, seconded by Angel that the City Engineer and Public Works Director be given authorization to proceed with implementation of the F.Y. 1992 Street Improvement Project as outlined above with city staff instructed to review the possibility of including Pleasant Valley Drive in the reconstruction or overlay program. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE September 9, 1991 5 :00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to determine capital improvement needs for the sanitary sewer/wastewater treatment system and the resulting revenue bond requirements to fund these projects. There is sufficient funds available to cover the current projects underway. The fund will have a balance of approximately $1. 2 million following the completion of the current interceptor phase and associated improvements along the 218 Corridor. Future needs include $3 . 2 million for the interceptor project from West 18th Street to 17th Street and $3 . 5 million for the construction of the Northeast Industrial Park pretreatment facility. Of the latter amount, IBP, Inc. has agreed to contribute $500,000 towards this project, leaving a city balance for the pretreatment facility and gas handling works of $3 million. It was the recommendation of the Public Works Director and City Clerk that the City proceed with the issuance of $4 million in sewer revenue bonds with $3 million for the pretreatment facility and $1 million for the interceptor project. Mr. Meyer stated that the possibility of selling methane gas to IPS and others has been discussed. It was also noted that together IBP and the Tannery are contributing $1 . 3 million per year to the sewer revenue fund. If approved by the Council, the bonds will be issued with delivery in early December 1991. It was moved by Angel, seconded by Dell that the Public Works Committee recommend that the Council proceed with the issuance of sewer revenue bonds in the amount of $4 million for the projects outlined above. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 26, 1991 5 :00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to seek bids to replace a pick up truck currently used by the Sanitation Foreman was reviewed. The 1984 model that is being replaced would be handed down to another city department. The bid package will be prepared by the Superintendent of the Central Garage. It was moved by Angel, seconded by Dell that authorization to seek bids as requested be approved. Motion carried. Discussion was heard on the F.Y. 1991 Storm Sewer Improvements, Contract No. 414. Eric Thorson, City Engineer, reported that bids on this project had been received by the City Council on Monday, August 19, 1991. One bid was received from Rampart Corporation, Waterloo, Iowa, in the amount of $98, 577. This bid price was approximately $45 ,000 greater than the Engineer' s estimate. Mr. Thorson reviewed the five projects that were a part of this contract including repairs at Brees Street, Porky' s Red Carpet Supper Club, Castle/Westbourne intersection, Kimball Avenue culvert near Hillside Drive and Progress/Acorn intersection. The Engineer ' s Office has had an opportunity to discuss the project with the contractor and has negotiated a somewhat lower contract price of approximately $16, 000. The reductions would include reducing the ditch along the railroad near Newell Street and using a different type of structure at the Progress/Acorn intersection. Councilperson Angel asked if the city rebid the project could we expect to get more bids. Mr. Thorson stated that if it were rebid, he would suggest rebidding it after the first of the year with construction in early spring. Councilperson Fox stated that he had a problem awarding the contract with only one bid. It was stated that the political versus financial cost of accepting this bid must be weighed. The possibility of dividing the project into separate projects was discussed. Mr. Thorson stated that there would be considerable administrative costs involved and that the city probably could not expect to save substantially. Councilperson Dell stated that he was not comfortable with awarding this contract and that it would be sending a very strange message to the citizens of the community in terms of fiscal responsibility. It was moved by Dell, seconded by Angel that the Public Works Committee recommend to the Council that said bid be rejected for the F.Y. 1991 Storm Sewer Improvements, Contract No. 414, and that this project be rebid for construction in early spring. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 19, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The purpose of the meeting was to discuss a petition received by residents requesting no parking in the 400 block of Main Street and the 500 block of Maynard Avenue. Currently, parking is allowed on the southerly side but not on the northerly side. The first petition received by the City contained eight ( 8 ) names requesting no parking on either side of the street. Since the filing of the original petition, a second petition was received to keep parking as is. The petition was spearheaded by Mrs. Rebecca Urban, 507 Maynard Avenue. In the second petition five residents have changed their mind and now are requesting that no change be made in the parking arrangements. It was the recommendation of the Superintendent of Sign and Traffic that the wishes of the residents in the last petition be honored and that no change be made in the parking situation in these blocks. It was moved by Angel, seconded by Fox that parking remain as is in the 400 block of Main Street and the 500 block of Maynard Avenue and that residents be notified accordingly. (Allow parking on the south side but no parking on the north side) . Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 12, 1991 6 : 00 p.m. Large Conference Room Due to the lack of a quorum the Public Works Committee meeting was not held on August 12th. The meeting was rescheduled for Monday, August 19, 1991, at 6 : 00 p.m. in the Large Conference Room. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE August 5, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as amended to include Item No. 2 entitled "Authorization to seek salt bids--Superintendent of Streets" be approved. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for a TV inspection system was reviewed. It was reported that this equipment would allow existing sewers to be inspected for deficiencies. The current equipment is old and does not allow for accurate readings. It was moved by Angel, seconded by Fox that authorization to proceed as requested be approved. Motion carried. The request of the Superintendent of Streets for authorization to seek salt bids with the City of Cedar Falls was reviewed. The City of Waterloo will be requesting a bid of 3 ,000 tons for delivery during the coming winter. The City could realize an anticipated savings of $2 - $4 per ton by bidding said item with the City of Cedar Falls. It was moved by Angel, seconded by Fox that said request be approved. Motion carried. Councilperson Angel inquired when Greenwood Avenue would be resurfaced. Dick Grimm, Street Superintendent, stated that this street is scheduled for recycled asphalt during the latter part of this construction year. Crews are currently working on the oiling program after which Greenwood will be resurfaced. Mayor McKinley reported that on Thursday, August 8, '1991 , a press conference will be held beginning at 9:00 a.m. with a tour of the streets that have been re-oiled as a part of the local option sales tax monies. The tour will include streets in Hollywood Addition, Cityview and Riverview. Although no signs have been placed on the oiled streets to date, Council members encouraged some type of notification to adjacent property owners to advise them of the funding source of the improvement. With no further business before the Committee, the meeting was adjourned at 6: 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE July 22, 1991 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The design options for Newell Street reconstruction project entitled F.Y. 1992 Street Reconstruction Program--No. 1, Contract No. 429 , were discussed. Jeff Bayles, Associated Engineer, stated that Newell Street between Peek Street and Beech Street is being reconstructed and two design options are being considered. They are ( 1 ) maintain existing 40 ft. street width or ( 2 ) narrow street width to 31 feet. This portion of Newell Street serves as a minor arterial and provides mobility of traffic. Residential uses are on either side of the street. The need for on-street parking was discussed. Of particular concern was the ingress/egress into Zeidler ' s located at Newell and Mobile. Barney Simmons, representing Zeidler' s, stated that the narrower street will present ingress/egress problems for the existing facility although city staff stated that their driveway access could be flared to allow appropriate turn movement in and out of the location. Mr. Simmons pointed to the turn lane which was provided IBP on Elk Run Road and the accommodations made by the City for this facility. Dennis Gentz, Assistant City Engineer, stated that the turn lanes were provided due to the higher speed limits ( 45 mph) and future development in the area. Committee members asked that this item be delayed for several weeks to allow complete review of the situation. It was moved by Angel, seconded by Fox that action be delayed until August 5, 1991, on said item. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE June 24, 1991 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox and Angel. Member absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Recreation and Arts Center to designate a portion of their parking area as 2 hour parking was reviewed. They are requesting that the small parking area located along Plaza Drive and the pedestrian drop off adjacent to the main entry be designated as 2 hour parking to eliminate unauthorized parking in the lot. John Meyer, Public Works Director, recommended approval of the request stating that an ordinance restricting the parking would allow enforcement by the parking enforcement officials. It was moved by Angel, seconded by Fox that said request be approved and the City Attorney be instructed to prepare an ordinance accordingly. Motion carried. An application to the Iowa Department of Transportation for Traffic Safety Funds from the Traffic Safety Improvement Program was reviewed. These funds will be used to develop an inventory of the City' s traffic control signals that will identify locations which are deficient in signing or where obsolete non-standard signs exist. Upon completion, the signing project will be used to obtain traffic safety improvement funds. It was moved by Angel, seconded by Fox that the Public Works Committee recommend that that Council approve said application. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 10 p.m. Larry P. Burger City Clerk/Auditor L . PUBLIC WORKS COMMITTEE June 3 , 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. The repair of the sidewalk at 742 W. 3rd Street was discussed by City Engineer, Eric Thorson. Dean Anfinson appeared before the Council on May 20, 1991, concerning the assessment. Mr. Thorson indicated that the property was located in Zone 2. Proper notification was given to the owner of the property to make the necessary repairs. The project was not let last year and in the meantime the owner of the property had demolished the home and had done additional damage to the sidewalks. It was then noted that he was advised of the additional repairs. It is not possible to add the new damaged squares to Zone 2 without his consent. Mr. Anfinson was written a letter asking if he wanted to add the new squares or be given until June 1, 1991, to repair the sidewalk himself. It was the City Engineer' s recommendation that he be given until June 21, 1991, to obtain a permit and until July 5, 1991, to make the necessary repairs. It was moved by Angel, seconded by Fox that the owner of property be sent a letter and extend him an opportunity to repair the sidewalk himself with work to be completed by July 5, 1991 and the remaining portion of the damaged sidewalk to be included in the assessment contract for Zone 3 . Motion carried. Items No. 2 and 3 on the Agenda concerned the request of Lloyd Hambly, 937 Kingsley Avenue, that the City pay for renewing sanitary sewer in Vernon Avenue from Campbell Avenue to Kingsley Avenue. Neighbors in the area have petitioned the council for curb and gutter. Following an engineering analysis, it was determined that the existing sanitary sewer is extremely shallow, therefore making the curb and gutter and the sewer conflicting entities. It was Mr. Hambly' s feeling that since the sewer is existing the City should regard this as a sewer reconstruction and pay for all associated work. The estimated cost of renewing the sewer is $14,815. After discussion, it was moved by Angel, seconded by Dell that the Engineer be instructed to proceed with the sanitary sewer reconstruction with the cost of said repairs to be borne by adjacent property owners. Motion carried. With no further business before the Committee, the meeting was adjourned at 6:20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE May 13 , 1991 6: 15 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell, Angel. The Chair declared that there was not a quorum present. No official action was taken by the Public Works Committee. Bids for removal of woody vegetation along the flood control system requested by the City Engineer will be presented to the Finance Committee for action. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE May 6, 1991 4 : 15 p.m. Large Conference Room Members present: Chairperson Fox and Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to purchase a computer work station for use by the Waste Water Treatment Plant was reviewed. This additional work station including processor, monitor and printer, will cost $4 , 580 . The additional unit will allow for the use of "Operator 10" software that was purchased several years ago but never developed. It was moved by Angel, seconded by Fox that authorization be given to proceed with the purchase of said computer work station. Motion carried. The preliminary oiling program list for construction during 1991 was reviewed. The local option sales tax that was approved by voters on January 22nd and implemented on April 1, 1991, will finance this program. Discussion was heard concerning the use of local option sales tax for the purchase of equipment. John Meyer, Public Works Director, stated that the City is purchasing one piece of equipment to undertake this twelve mile per year oiling project for the next five years. Councilperson Brown stated that the City should "get the word out" that it is approximately $200,000 per year cheaper for the City to perform the work than contract it out. This is based on quotes received from private contractors several months ago. The new reclaimer/pulverizer is replacing a 15 year old model and was bid at a cost of $146, 000 . There was no discussion concerning the list of proposed streets to be included in the F.Y. 1991 Oiling Program. It was moved by Angel, seconded by Fox that authorization be given to proceed on the F.Y. 1991 Oiling Program. Motion carried. The request of Carrie' s Beauty shop located at the corner of East Fourth & Water Streets for additional long-term parking in Lot 3 located on Water Street between East Fourth and East Fifth Streets was discussed. Larry P. Burger, Clerk/Auditor, stated that the lot contains 14 parking stalls with two hour meters. It was the staff ' s recommendation that these meters be replaced with four hour meters that are currently located on West Sixth Street between Commercial and Jefferson Streets. West Sixth Street would then be replaced with the two hour meters currently in Lot 3 . It was moved by Angel, seconded by Fox that authorization be given to make said changes in Lot 3 and West Sixth Street and that the Clerk/Auditor be instructed to prepare documentation for council action. Motion carried. Discussion was heard on the perimeter parking rates in the city. Currently the rate is 25 cents for 10 hours and 50 cents for 10 hours. It was the staff ' s recommendation that the perimeter areas be raised to 10 cents per hour at the 10 hour meters identified in the memo to the Public Works Committee from Larry P. Burger, dated May 1, 1991. It was moved by Angel, seconded by Fox that the perimeter parking rates as recommended by Larry P. Burger, Clerk/Auditor, be approved and that he be instructed to prepare a resolution for council action. Motion carried. With no further business before the Committee, the meeting was adjourned at 4: 40 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 22, 1991 5: 00 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell and Angel. The Chair declared that a • quorum was not present and no official action could be taken. Also present: Mayor McKinley, Buck and Wright. Due to the lack of a quorum, authorization to seek bids for a copy machine for the Superintendent of Traffic Operations, Animal Control and Parking Maintenance will be referred to the Finance Committee after bids are solicited. Mark Linda, Director of Environmental Health of the Black Hawk County Health Department, presented the Mosquito Control Program within the city limits. Their action includes surveillance, larvaciding, adulticiding, and public information. Mr. Linda reported that the mosquito population may be quite high this year and suggested ways that would assist in keeping the population down. It was suggested that the metropolitan area develop a coordinated effort since control measures in one area of the community are not effective if the entire area does not take precautionary measures. Wind easily carries mosquitos and makes control in one area ineffective without all jurisdictions participating. Committee members suggested that this may be an appropriate method to proceed with mosquito control in the city. No official action was taken on this matter at the meeting. A median cut request on Broadway for Heating & Cooling Supply Co. , Inc. was discussed. Staff has recommended that a median cut not be allowed due to safety factors at this curve. The city allowed a curb cut on Broadway but at that time had indicated that they would not recommend a median cut. No official action was taken on this matter. With no further business before the Committee, the meeting was adjourned at 5: 28 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 15 , 1991 6: 15 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, presented a proposed Engineering Services Agreement with Brice, Petrides-Donohue for two types of analysis: 1 . A detailed analysis of the existing facility to determine priorities for general operating problems as well as capital rehabilitation of facilities; and 2 . An analysis to address the nitrification standards that must be met by the year 2002. Total cost of this study is not to exceed $36 , 000. Capital improvements over the next two to three years is estimated to be approximately $5 million. The proposed capital improvements will be paid for with the volume related portion of the recently enacted sewer increase. Councilperson Dell questioned whether the City would ever reach a point where no additional expenditures would be necessary at the facility. Mr. Meyer stated that the approximately $50 million facility consists of seventeen buildings and a complex system of pipes , electricity, etc. and will continually need maintenance. In addition, as rules and regulations change, the facility must be brought in to compliance as necessary. Mr. Meyer also stated that there have not been any major expenditures of the facility in the last seven to eight years which has coincided with the reduction in operating costs and subsequent reduction in revenues due to the closure of Rath Packing. After discussion, it was moved by Angel, seconded by Dell that the Public Works Director be given authorization to proceed with the Engineering Services Agreement with Brice, Petrides-Donohue for improvements at the Water Pollution Control facility with the full Engineering Services Contract to be reviewed and approved by the City Council. Motion carried. Gary Simons, Superintendent of the Water Pollution Control Facility stated that with the combination of the office staffs and functions of the Water Pollution and Sewer Department, additional office space is needed at the Sewer Department building located at 3505 Easton Avenue. Even though the structure has been basically completed for several years, it has not been furnished nor used as office space. The additional office furniture will allow efficient work station space for employees while at the same time using the existing office furniture and shared equipment when possible. Money for the proposed expenditures is available. Councilperson Angel expressed some hesitation in spending money when the combination of city services should result in savings . A staff commented that the Finance Committee will review the proposed bids prior to purchase. It was moved by Angel, seconded by Dell that authorization be given to seek bids for office furniture for the Water Public Works Committee April 15 , 1991 Page 2 Pollution Control-Waste Water Collection Departments with said bids to be reviewed by the Finance Committee prior to purchase. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 30 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 8, 1991 5 : 00 p.m. Large Conference Room Members present: Chairperson Fox, and Angel. Members absent: Dell. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request for authorization to take bids on a street sweeper was presented by John Meyer, Public Works Director. Mr. Meyer stated that the Operation Pride and garbage collection budgets for the current fiscal year include the purchase of an additional loader and street sweeper. Since revenues at this time would not support the purchase of both items, it was Mr. Meyer ' s recommendation that a street sweeper be purchased. This equipment would replace the current vacuum street sweeper with a conventional mechanical street sweeper and convert the vacuum sweeper into a catch-basin manhole cleaner. This converted piece of equipment would then be transferred to the Water Pollution Control Department. Mr. Meyer stated that there are currently five street sweepers including the vacuum sweeper. Much of the time the sweepers are out of service due to high maintenance which is the usual characteristic for this type of equipment. The Department will attempt to keep four sweepers on the street at all times. Estimated cost of the proposed purchase is $67,000 . It was moved by Angel, seconded by Fox that authorization be given to seek bids for a street sweeper. Motion carried. John Meyer, Public Works Director, presented for informational purposes the annual publication of Notice of Significant Industrial Pollution Noncompliance. The only industry with a significant violation problem during the year was Eagle Tanning Company; however, the problem has since been rectified. A company is determined to be in significant violation if the monthly average exceeds their permit level by more than 40%. When the problem arose for Eagle Tanning Company, their concentration limits exceeded their permit level but their total mass loadings or total amount that Water Pollution Control treated was always far below their permit limits. The problem was resolved by amending the treatment agreement in increasing their allowable concentration discharge. A copy of the proposed notice was reviewed. No official action was taken on this matter. With no further business before the Committee, the meeting was adjourned at 5 : 05 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE April 1, 1991 5: 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to purchase two computer work stations was reviewed. This equipment is budgeted and funds remain in the line item to pay for them. The Computer Technical Review Committee will be reviewing the request; however, no problems are anticipated. It was moved by Dell, seconded by Angel that authorization be given to proceed with said purchase. Motion carried. The request of the Public Works Director for authorization to purchase a replacement vehicle for the Special Projects Coordinator was reviewed. The Coordinator currently uses a Ford Escort handed down from the Building Department that is in poor condition. A pick-up is needed to transport materials to and from mowing sites as well as deliver barricades, pick up parts, etc. The Central Garage Superintendent will search for a suitable used vehicle in the $5,000 - $6, 000 price range. It was moved by Angel, seconded by Dell that the request to purchase said vehicle be approved. Motion carried. Councilperson Dell asked that the Public Works Committee be provided with a list of vehicles (minus Police and Fire Department vehicles) currently utilized by city staff . John Meyer, Public Works Director, stated that this information is available and will be distributed. A few months ago, city staff gathered information concerning the use of vehicles and the possibility of pooling vehicles. Mr. Meyer stated that pooling works in each of the building locations such as City Hall, Rec Center, Library, etc. , but not among them. It was also determined that many vehicles are handed down from the Police Department. The request of the Public Works Director for authorization to purchase a high pressure water jet sewer cleaning machine was reviewed. This machine will replace a 1978 model. It was moved by Angel, seconded by Dell that authorization to seek bids for said item be approved. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 45 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE March 25, 1991 4 : 45 p.m. Large Conference Room M....,berc present- , chairperson Fox, Dell and Angel. It was moved by Dell, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to purchase two used crew cab four-door pickups for use by the Operation Pride crew was reviewed. When the program was instituted three years ago, two vehicles were purchased for $700 and $1000 respectively and now have rusted out and/or are unserviceable. Two pickups have been identified for purchase for a total of $6, 500 . Angel now present at 4 : 55 p.m. It was moved by Dell, seconded by Fox that the Public Works Committee recommend to Lhe Finance Committee the approval of said purchase. Motion carried. Eric Thorson, City Engineer, reported that the West Shaulis Road bridge located west of U.S. Highway 63 has been inspected by City staff and Brice, Petrides-Donohue and has been determined to be in disrepair and must be dismantled for safety purposes. The bridge has been barricaded and is not used by the public. It is unstable and could under its own weight collapse due to the severely rotted wood pier pilings. The City' s Public Works Division could dismantle the bridge and salvage materials. Funding is not available at the current time for repair. It was noted that there is one farmer that is severely affected by its closing. He must drive many miles out of his way to reach both areas of his farm. It was moved by Angel, seconded by Dell that the Public Works Department be given authorization to dismantle said bridge. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 00 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE March 18, 1991 4 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Director for authorization to seek bids for Wastewater Treatment Plant Sludge Disposal was reviewed. John Meyer stated that the former Superintendent of Water Pollution Control supervised its disposal including location for its application, and supervising City employees. Total cost to the City including cost of equipment, fuel, repairs, and depreciation is approximately $98, 000 per year. With the resignation of the Superintendent of Water Pollution Control it may be appropriate for the City to investigate the possibility of contracting this disposal service. It was moved by Angel, seconded by Dell that authorization be given to seek bids as requested. Motion carried. The request of the City Engineering Department for authorization to adjust fees collected with the Department was reviewed. All fees collected by the Engineering Department were analyzed together with the existing fee structure, total revenues collected per year by fee, and staff time allocated each permit. The proposed fee increase would result in an approximate increase in revenues for the Department of $17 , 400 annually. In response to a question by Councilperson Fox, Mr. Thorson stated that the money will be used as a shared revenue within the Planning and Development Division to provide the necessary services. Mr. Thorson indicated that the proposed rate increases do not cover the total costs of performance of these inspections. Mr. Thorson pointed out that some of the fees in the Department are set by ordinance while others are set by resolution. He recommended that all department fees be established by resolution which would allow the Council to change them more easily and efficiently. It was moved by Dell, seconded by Angel that the Public Works Committee recommend to the full Council that the proposed fee schedule increases .proposed by the Engineering Department be approved. Motion carried. With no further business before the Committee, the meeting was adjourned at 4 : 55 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE March 11 , 1991 5: 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Bob Stevenson, City Planner, presented a revised FY 1992 - 1996 General Obligation Bond list. At last week' s meeting, several changes were suggested. Mr. Stevenson noted that $50, 000 had been deleted from the FY 1992 Bond List for capital improvements at Sullivan Civic Center. This allowed the addition of the Gates Park Pool entrance road at an estimated cost of $25, 000 and East Side Library renovation in the amount of $25,000 to accommodate the relocation of Community Development and the Human Rights offices. Larry P. Burger, Clerk/Auditor, stated that the deletion of the Sullivan Convention Center funds would allow the City to investigate alternative methods of financing, possibly with the Holiday Inn paying a portion of the capital costs. Councilperson Brown questioned the increased amount allocated to the sidewalk repair program. Mr. Stevenson explained that $50,000 had been allocated last year but due to cost overruns and the uncertainty of improvements in public right-of-way that will be necessitated in Zone 3 , an additional $25,000 has been allocated. Councilperson Angel questioned the amounts that continually appear for Rath T. I .F. demolition. These amounts could be used for demolition for Rath facilities or for other projects within the Tax Increment District. Repayment to the debt service fund will be made by the T.I .F. increment. Rick Tagtow, Director of Parks and Forestry, was asked whether the $85, 000 allocated for park improvements was adequate to meet the capital needs of the Department. Mr. Tagtow stated that this expenditure will be used for restroom and playground updates but that the Department faces the need for a major infusion of capital resources in the next few years as evidenced in their unmet needs schedule for park improvements. Mr. Stevenson reported that together with the Park Department, many departments have identified the need for additional funding of capital projects. Those are listed as unmet needs. Kathy Oberle, 710 Forest Avenue, questioned whether the $150, 000 earmarked for the annual street reconstruction program would be used for the Fifth and Sixth Street Extension. Staff answered that none of this money will be used for this project. She also indicated that the $85,000 allocated for park improvements should be a general corporate purpose and not an essential corporate purpose. She also questioned the funding of Gateway improvements when the City cannot pay for its existing park system and right-of-way maintenance. She also indicated that the City is bonding and spending too much money. Larry P. Burger, Clerk/Auditor, stated that the City' s bond counsel has reviewed the proposed expenditures for park improvement projects and as specified in the State Code of Iowa, are classified as an essential corporate purpose. Councilperson Angel questioned the $125,000 allocation for costs associated with the issuance of the bonds. It was stated that this amount includes capitalization of the Public Works Committee March 11 , 1991 Page 2 current year ' s bond expenditures as well as the F.Y. 1992 expenditures. Specifically, costs such as insurance, Moody' s ratings, bonding costs, printing, etc. are included in this figure. Councilperson Brown suggested that the F.Y. 1993 expenditure for the downtown skywalk in the amount of $350,000 be switched with the F.Y. 1994 expenditure of the East 4th Street pedestrian walkway thus moving the East 4th Street walkway to F.Y. 1993 . The staff will make this change. The Council was advised that the bond list beyond the F.Y. 1992 are only proposals and each will be reviewed prior to the fiscal year in which the bond issuances are proposed. Councilperson Angel asked whether the $30,000 allocated for the Fire Department roof repair was for Fire Station No. 3 . It was explained that this will be an annual expenditure to begin the roof replacement of 22 fire station roofs throughout the city. Councilperson Fox questioned why the Gates Golf parking lot is not being resurfaced with the pool area. It was explained that they are not constructed of the same material and most probably the golf parking lot will be contracted out and the pool lot will be done with city workers. In response to a question by Councilperson Brown, Mr. Stevenson reported that traffic signal money is being programmed to complete the downtown traffic signal improvement program in conjunction with the freeway construction. The Blowers Creek money of $500,000 is being utilized to finish the flood control program in the Blowers Creek area. Kathy Oberle questioned whether the growing debt service was affecting the general operating budget of the city. She also asked that the city provide her with a list of where the city spent last year' s bond proceeds. It was moved by Angel, seconded by Dell that the F.Y. 1992 General Obligation Bond List as follows be recommended to the City Council for approval. FY 1992 GENERAL OBLIGATION BOND LIST A. Street Improvements 1. Annual Street Reconstruction $1,500,000 2. Ridgeway Reconstruction (Ansborough to U.S. 63) 400,000 3. North Elk Run Road Reconstruction 410,000 4. U.S. 218 Associated Costs 630,000 5. Broadway Improvements 100,000 6. Big Rock Road 250,000 7. Ansborough Avenue 275,000 8. Independence Avenue 110,000 SUBTOTAL - STREET IMPROVEMENTS $3,675,000 B. Other Improvements 1. Rath Site Demolition $ 150,000 2. Recreation Center Roof Repair 60,000 3. Library-Children's Department Renovation/Automation 60,000 4. Blower's Creek 500,000 5. M.A.T.O.S.S. 65,000 6. Municipal Stadium Improvements 75,000 7. Park Improvement Fund 85,000 8. Gates Park Pool Entrance Road 25,000 9. Sidewalk Repair Program 75,000 Public Works Col unittee March 11, 1991 Page 3 10. Gateway Improvements 75,000 11. City Hall Renovation 75,000 12. FY 90/91 Bond Issuance Cost 125,000 13. Fire Department - Pumping Engine Repair 100,000 14. Fire Department Roof 30,000 15. Airport Improvements 100,000 16. East Side Library 25,000 SUBTOTAL - OTHER IMPROVEMENTS $1,625,000 TOTAL PROPOSED FY 1992 GENERAL OBLIGATION BOND ISSUE $5,300,000 Motion carried. John Meyer, Public Works Director, summarized the special Yard Waste Task Force that was appointed by the Mayor to evaluate the yard waste disposal system within the city. The committee recommended that 1991 be considered a transition year with no burning allowed in the spring, but that burning be allowed for five weeks in the fall on any day of the week except Sunday. Proposed language for this recommendation was presented. He suggested that a Work Session be held next week concerning this issue and that the first reading of the proposed ordinance be placed on the City Council agenda for March 18th. Mr. Meyer pointed out that the Committee' s recommendations were made after careful consideration of all sides of the issue. In many cases, the Committee was split on its decision. This was the Committee' s recommendation although it was not a consensus of the Committee. Councilperson Dell asked what the Committee' s comments were on enforcement of a burning ban. It was agreed that burning is hard to enforce and that the Fire Chief recommended no burning. If the City adopted a total burning ban, it would necessitate the development of a policy for enforcement. Councilperson Wright expressed her concern that we restrict burning but not impose a total burning ban. She stated that the City should wait for the State to require no burning in communities our size. No official action was taken on this item. The request of the area residents at 1636-1642 Burton Avenue to change the existing parking arrangement on Burton Avenue was reviewed. Currently parking is allowed on the east side of the street between Parker Street and Virginia Street. Residents along Burton Avenue between Parker and Virginia Streets were notified of the impending changes and asked for their input. Based upon comments received from the neighborhood, it was the recommendation of the Public Works Director that parking from Virginia to Walker Street be changed from the east side of the street to the west side of the street. It was moved by Angel, seconded by Brown that said recommendation be approved and that an ordinance be drawn accordingly for presentation to the City Council. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 15 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES March 4, 1991 5: 25 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed be approved. Motion carried. A change in the right-of-way construction bonds was reviewed. Eric Thorson, City Engineer, stated that currently a separate bond is required for construction within the City right-of-way for sidewalk and street repair. Each bond must be filed with the City Clerk and is limited to $1 ,000 each, an amount that has been in effect since 1949 . It was the recommendation of the City Engineer that it is appropriate to combine these two bonds into one right-of-way construction bond with a $5 , 000 limit. This would save contractors the additional expense of purchasing two bonds. It was moved by Angel, seconded by Dell that the Public Works Committee recommend to the Council that said ordinance change be approved. Motion carried. A proposed Five Year General Obligation Bond Program was reviewed. The proposed F.Y. 1992 General Obligation Bond List is as follows: A. Street Improvements 1. Annual Street Reconstruction $1,500,000 2. Ridgeway Reconstruction (Ansborough to U.S. 63) 400,000 3. North Elk Run Road Reconstruction 410,000 4. U.S. 218 Associated Costs 630,000 5. Broadway Improvements 100,000 6. Big Rock Road 250,000 7. Ansborough Avenue 275,000 8. Independence Avenue 110,000 SUBTOTAL - STREET IMPROVEMENTS $3,675,000 B. Other Improvements 1. Rath Site Demolition $ 150,000 2. Recreation Center Roof Repair 60,000 3. Library-Children's Department Renovation/Automation 60,000 4. Blower's Creek 500,000 5. M.A.T.O.S.S. 65,000 6. Municipal Stadium Improvements 75,000 7. Park Improvement Fund 85,000 8. Sullivan Brothers Convention Center 50,000 9. Sidewalk Repair Program 75,000 10. Gateway Improvements 75,000 11. City Hall Renovation 75,000 12. FY 90/91 Bond Issuance Cost 125,000 13. Fire Department - Pumping Engine Repair 100,000 14. Fire Department Roof 30,000 15. Airport Improvements 100,000 SUBTOTAL - OTHER IMPROVEMENTS $1,625,000 TOTAL PROPOSED FY 1992 GENERAL OBLIGATION BOND ISSUE $5,300,000 Public Works Committee March 4, 1991 Page 2 The City is currently at 71 . 19% of its legal bonding capacity of $69, 080, 449 leaving an unused gross bonding capacity of $19,905, 449 . With a proposed $5 . 3 million General Obligation bond sale in F.Y. 92, the City' s bonding capacity will rise slightly to 72. 69% of its legal bonding capacity. Bob Stevenson, City Planner, provided detail of each of the projects listed, and emphasized that there were many -more projects submitted for consideration, but remain unfunded. Discussion was heard on the elimination of the Gates Park swimming pool entrance road from the list. It was moved by Angel, seconded by Dell that action on the F.Y. 1992 General Obligation bond list be tabled for one week. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 55 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES February 11, 1991 6 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. Discussion was heard on the request to seek bids for fencing for Black Hawk Street storage yards . John Meyer, Public Works Director, stated that several years ago the City received permission for storage yards on Black Hawk Street between llth and 13th Streets. One of the conditions for the use of the storage yards was to fence the area which had never been done. Mr. Meyer stated that he would request now that the fencing now be placed around the storage yard at an approximate cost of $16,000 . It was moved by Angel, seconded by Dell to allow John Meyer, Public Works Director, to seek bids on fencing the storage yards on Black Hawk Street, between llth and 13th Streets. Motion carried. John Meyer, Public Works Director, presented a proposal to the Public Works Committee to do an aerial mapping of the area around the Water Pollution Control Plant. Mr. Meyer stated that the area that would be mapped would also include an area that would be used for the Rath demolition project. He stated that the current mapping was done in the mid-1960 ' s and is presently outdated. Mr. Meyer continued that the Engineering Office has obtained a proposal from Aerial Services, Inc. of Cedar Falls, at an approximate cost of $7 , 900. He continued that the primary use of the mapping by the Water Pollution Control Plant would be for sludge management activities. It was moved by Dell, seconded by Angel, to allow the Public Works Director to contract for aerial mapping of the Water Pollution Control Plant area. Motion carried. Discussion was heard on the Sunrise Exchange Club Petting Zoo. Mike Mrzlak, Superintendent of Animal Control, stated that the present Dangerous Animal Ordinance would prohibit the existence of the Petting Zoo at the Cattle Congress Grounds. He stated that the zoo now has pigs and snakes in it which are not allowed within the City limits by the Dangerous Animal Ordinance. Mr. Mrzlak requested that the Public Works Committee recommend to the full Council an exemption for the Petting Zoo from the Dangerous Animal Ordinance. It was moved by Angel, seconded by Dell to recommend to the full Council an exemption to allow the Petting Zoo to exist. Motion carried. Discussion on the proposed railroad crossing repair on Conger. Street behind Fairview Cemetery was heard. Eric Thorson, City Engineer, submitted a proposal to the Public Works Committee asking for authorization to submit a proposal to the State for repair of the railroad crossing on Conger Street behind Fairview Cemetery. He stated that if the proposal is accepted it would be approximately $50,000 with 60 percent state funding, 20 percent railroad, and 20 percent City funding. Based on that estimate the cost to the City would be somewhere between $10, 000 and $11,000. Public Works Committee February 11, 1991 Page 2 It was moved by Dell, seconded by Angel to allow the City Engineer to submit a letter of intent for funding in regards to the railroad crossing repair on Conger Street behind Fairview Cemetery. Motion carried. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES February 4, 1991 6 : 00 p.m. Large Conference Room Members present: Dell and Angel. Members absent: Chairperson Fox. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, asked that he be allowed to seek bids for the purchase of a FAX machine in the Public Works Department. He estimates that the FAX machine he is looking at would cost somewhere between $600 and $800 . The Committee questioned the need for a FAX machine in the Public Works Department. Mr. Meyer stated that right now the only FAX machine that is available to his Department is located in the Police Department which causes inconvenience for him and his staff. He continued that this would help the operational flow of his Department if one was located at his office. It was moved by Angel, seconded by Dell that authorization be given to the Public Works Director to seek bids on a FAX machine to be located in the Public Works offices. Motion carried. John Meyer, Public Works Director, stated that he had received communications from Linda Ackerman, 1707 Huntington Road, requesting a consideration for the reduction of the speed limit on Huntington Road between Scott Street and Katoski Drive. He stated that the Traffic Operations staff had reviewed the situation and agree with the potential change. Mr. Meyer continued that if the change is approved by the Public Works Committee that an ordinance would have to be drawn by the City Attorney' s Office securing that change. It was moved by Angel, seconded by Dell to recommend to the full Council that a change be made on Huntington Road between Scott Street and Katoski Drive from the present 45 mph speed limit to 30 mph. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES January 28, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. City Engineer Eric Thorson stated that in reconsideration of last week' s proposal for the detour agreement for the resurfacing of Highway 63 from Almond Street to Arlington Street, the Iowa Department of Transportation has agreed to move all northbound traffic through the Highway 63 underpass and all southbound traffic be re-routed on old Logan Avenue throughout the entire project. This will allow for the elimination of the proposal to route northbound traffic on East 4th Street through the Chicago Central Railroad yards. A representative of Allen Memorial Hospital stated that this proposal was about the best they could hope for with consideration to repairing Highway 63 north. City Engineer Eric Thorson stated that this agreement would be on tonight' s City Council meeting for approval. Public Works Director John Meyer asked that the Council enter into an agreement with the City of Cedar Falls for garbage collection on Cooley Street. Cooley Street is quite a ways out of the way for the Waterloo garbage collection routes and is less than a block away for the Cedar Falls truck to pick up garbage. Mr. Meyer continued that the cost of the pick up would be a little higher for the City of Waterloo due to the fact that Cedar Falls garbage charges are more than Waterloo' s. Mr. Meyer stated that the cost savings would be in time and operation of the garbage truck to drive the distance to pick up the garbage. It was moved by Dell, seconded by Angel that the City of Waterloo purchase services from the City of Cedar Falls for garbage collection on Cooley Street. Motion carried. With no further business before the Committee, the meeting was adjourned at 6 : 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE January 22, 1991 6: 00 p.m. Large Conference Room Members present: Chairperson Fox. Members absent: Dell and Angel. The Chair declared that a quorum was not present; therefore, no official business was conducted. City Engineer Eric Thorson stated that Jerry Lund, the resident Engineer with the Iowa Department of Transportation, was present to discuss the proposed detour agreement in conjunction with the US 63 resurfacing and reconstruction project between Almond and Arlington Streets. The project which will be let on February 12, 1991, includes the resurfacing with asphalt of Highway 63 from Almond Street to Arlington Street and the reconstruction of the concrete section under the Chicago Central & Pacific Railroad Overpass. A suggested detour was E. 4th Street, northbound, and Logan Avenue, southbound. Representatives of Allen Hospital and the Waterloo Fire Department indicated that this was not the best alternative given the railroad crossings at these locations and the length of time trains remain on the tracks. Mr. Lund stated that several stipulations have been placed in the contract. The first would be that the closure could not take place until after My Waterloo Days and must be reopened before the commencement of Cattle Congress. The first work to be completed would be the reconstruction followed by the asphalting. Councilperson Wright expressed her concern with the use of E. 4th Street as a detour alternative. After discussion, it was a consensus that Highway 63 be open to northbound traffic and Logan Avenue as southbound. Logan would remain as a two-way street. This alternative will be reviewed by the Iowa Department of Transportation and brought back to the Council for its formal approval on Monday, January 28, 1991. No official action was taken by the Council on this item. With no further business before the Committee, Chairperson Fox adjourned the meeting at 6: 25 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES January 14, 1991 5: 45 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. John Meyer, Public Works Director, stated that at the request of Councilperson Dell, parking regulations during snow removal operations was brought to the Committee for discussion. On Thursday, January 10 , 1991, a snow emergency was declared at 10: 00 p.m. The emergency was lifted on Friday, January 11, 1991, at 5 : 00 p.m. Due to the significant snow fall and subsequent problems of removing snow from city streets (due to cars parking on snow routes) $25 parking tickets were issued to violators. Since this was the first significant snow fall of the winter, this enforcement procedure caused confusion and questions in the minds of many. A particular problem was that many parkers on snow routes thought that once a street had been plowed, the snow emergency was lifted and parking could resume on these streets. It was reported that the ordinance states that during a snow emergency, vehicles cannot park on the snow routes until the emergency has been lifted. Various Council members suggested that enforcement officials exercise discretion in issuing tickets; however, this becomes an enforcement nightmare and nearly impossible. The Mayor and various City Council members presented various situations that arose on January llth concerning tickets issued on snow routes. Particular problems were experienced with those businesses that do not provide off-street parking for their customers. Police Chief Koehrsen provided information relating to the towing of vehicles. The Chief reiterated his concerns with enforcement and the need for standardization and enforcement of the ordinance. Providing any type of leniency or interpretation of the laws and ordinances results in confusion for the enforcement personnel. Sporadic enforcement also provides legal difficulties in the courtroom when the City must defend such a ticket. Mr. Meyer stated that the public must assist in snow removal efforts to minimize the inconvenience to other citizens and cost to the city. Councilperson Dell stated his intent in bringing this to the Committee ' s attention was to stretch the snow removal budget and possibly save money by limiting the number of passes over city streets. Although the item of lifting the snow emergency in some areas of the community and not others was discussed, it was agreed that this would be very hard to enforce. No changes were made to the snow removal ordinance. City staff will continue to inform the media and citizens of its snow removal policies. With no further business before the Committee, the meeting was adjourned at 6: 20 p.m. Larry P. Burger City Clerk/Auditor PUBLIC WORKS COMMITTEE MINUTES January 7, 1991 5 : 30 p.m. Large Conference Room Members present: Chairperson Fox, Dell and Angel. It was moved by Angel, seconded by Dell that the Agenda, as proposed, be approved. Motion carried. Eric Thorson, City Engineer, presented a proposed map and listing of the streets that would be reconstructed, overlayed and oiled should the 1% local option sales tax pass on January 22nd. Mr. Thorson stated that the oiling from the local option sales tax would be approximately $300,000 each year and that the City could complete all the oiling projects for each year for the five years that the sales tax would be in force. Mr. Thorson stated that approximately $6 . 5 million per year would be spent on overlay and reconstruction projects over the next five years should the local option sales tax pass. The $6. 5 million includes $5 million of local option sales tax revenue and $1 . 5 million of local commitment from the City of Waterloo. A question was asked whether there was a sufficient supply of local contractors to complete $6 . 5 million of reconstruction and overlay work. Mr. Thorson stated that he felt that there was enough contractors to complete the work and should the 1% sales tax pass most of the local contractors probably would hire enough people to meet the commitment of the City for the program. Thorson continued that there certainly could be some out of town bidders. Thorson stated that the plans for the overlay, reconstruc- tion and oiling programs within the City was developed through a pavement management system that is just a few weeks away from being complete in the Planning and Development Department. A question was asked regarding the pavement management system and the brand name. Thorson stated that the pavement management system was purchased through a consultant from Carter & Associates of California at a cost of approximately $120, 000. Larry Mosier, Chairman of the Metro Coalition for Better Streets, made a presentation to the Council on why the City of Waterloo should vote for the 1% local option sales tax. Mosier explained the history of his family in Waterloo and the background of his entire family being from and staying in the Waterloo area. Mosier stated that he became interested in serving on the Committee as chairperson because of his commitment to Waterloo in that he wanted to make it the best place to raise his grandchildren. Mosier continued should the citizens of Waterloo pass a 1% sales tax that it would give Waterloo approximately $4 - $5 million annually in new money for the repair and upgrading of the city streets for the next five years. Mosier then showed the City Council the promotional slide show that is being presented to service clubs in the community. At the end of the slide show Larry Mosier asked if there were any questions and stated that he did have brochures if anyone was interested. Kathy Oberle, Chairman of the organization opposing the passage of the 1% sales tax, stated the following reasons for not passing the 1% sales tax: Public Works Committee Minutes January 7, 1991 Page 2 1 . The City of Waterloo presently has the highest tax rate in the State; 2 . The money is mis-managed by Mayor McKinley and the city administration; 3 . The Mayor and City Council have opted for poor fiscal policies; 4 . The organization "We The People" need to oppose any new taxation; 5. Kathy Oberle stated that she had talked to the State and had been told by the State that they are considering an increase in the sales tax; and 6. Should war break out in the Middle East we will all be asked to make sacrifices in our lives. Dave Lorenzen of Cedar Falls asked why nothing has been done in the past for the repair and upgrade of the streets. He objected to the resolution having the term "sanitary sewer" in it because of the mis-trust that the funds would be diverted to that purpose and not used for the streets. Councilperson Dell questioned Kathy Oberle and Dave Lorenzen that if the term "sanitary sewer" was deleted from the resolution would they support the 1% local option sales tax. Kathy Oberle stated that there were other reasons she is opposing the local option sales tax, not just the sanitary sewer term in the resolution. No further discussion was heard on the local option sales tax. Councilperson Dell requested that the Public Works Committee consider the issue of on-street parking as it relates to snow removal and the associated cost of trying to remove snow around parked cars on certain streets. With no further business before the committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor