Loading...
HomeMy WebLinkAbout2008 FINANCE COMMITTEE December 22, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 15, 2008, as proposed. NEW BUSINESS 1. Yard waste refund in the amount of$6.00 for 1715 Seneca Avenue—City Clerk. 2. Garbage refund in the amount of$40.50 for 605 Riverside Drive—City Clerk. 3. Travel request for two Police Officers to attend BLS Instructor Course at Waterloo, Iowa on January 24, 2009, with costs not to exceed $230.00. 4. Travel request for Golf Manager to attend Iowa Turfgrass Conference & Trade Show in Des Moines, Iowa on January 20-22, 2009, with costs not to exceed $435.00. 5. Travel request for two Golf Maintenance III to attend Iowa Turfgrass Conference & Trade Show in Des Moines, Iowa on January 20-22, 2009, with costs not to exceed $280.00. ADD _ 6. Recommendation to award contract in the amount of$1,128.00 to August Enterprises for asbestos survey of Argyle Street properties—Contracts and Grants Coordinator. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 15, 2008 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 8, 2008, as proposed. NEW BUSINESS 1. Request of Human Rights Director to expend $90.00 for rental and refreshments for Men for a Positive Mind event at Talk Shop Café on November 19 and December 3, 2008. 2. Authorization to purchase two GIS workstations at a cost of$7,707.92—City Planner. 3. Travel request for City Clerk to attend 63`d International Institute of Municipal Clerk Annual Conference in Chicago, Illinois on May 19-23, 2008, with costs not to exceed $1,530.00. 4. Travel request for Community Development Director to travel with the Cedar Valley Coalition Group to meet with Congressional Delegation in Washington, DC on February 27-March 3, 2009, with costs not to exceed $1,540.00. 5. Travel request for Mark Boesen, Manager of Rehabilitation Services, to attend recertification for Lead Abatement Contractor and Lead Inspector/Risk Assessor Class in Omaha, Nebraska on January 5-8, 2009, with costs not to exceed $830.00. 6. Travel request for Mark Boesen, Manager of Rehabilitation Services, to attend Lead Contractor Refresher Course in Dubuque, Iowa on February 20, 2009, with costs not to exceed $200.00. 7. Request of Human Rights Director to expend $450.00 for rental fee and refreshments for Young Men In Action event at Talk Shop Café on December 17, 2008; January 7 & 14, 2009; February 4 & 18, 2009; April 1 & 15, 2009; and May 6, 2009. 8. Authorization to seek bids for fire hose—Fire Chief. 9. Travel request for Mayor and Community Planning & Development Director to travel with the Cedar Valley Coalition Group to meet with Congressional Delegation in Washington, DC on March 1-3, 2008, with costs not to exceed $1,450.00 per person. 10. Travel request for Human Resources Director to attend NPELRA 2009 Annual Training Conference in San Antonio, Texas on April 4-8, 2009, with costs not to exceed $2,389.93. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 1351 (Advertising) in the amount of$928.66—Director of Cultural & Arts Commission. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 1351 (Advertising) in the amount of$1,500.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 8, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 1, 2008, as proposed. NEW BUSINESS 1. Recommendation on bids received for Storm Water Management Brochures Nos. 9 & 10 mailing—City Engineer. 2. Recommendation to accept bid in the amount of$110,997.00 from Sirchie Finger Print Laboratories for a surveillance vehicle for the Tri-County Drug Enforcement Task Force—Police Chief. 3. Travel request for Community Development Coordinator to attend National Community Development Association Winter Legislative and Policy meeting and Iowa Entitlement representatives meeting in Washington, DC on January 27-30, 2009, with costs not to exceed $2,170.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of request for numerous line item amendments in the amount of$138,840.00 to use existing carryover Tri-Co forfeiture revenue for distribution to outside agencies— Police Chief. 2. Approval of numerous line item amendments in the amount of $56,491.00 for final expense/reimbursement from FY07 Vertical Infrastructure grant—Airport Director. 3. Approval of Federal Jumpstart Housing Assistance Program Budget in the amount of $611,090.00 Community Development Coordinator. 4. Approval of Softball Association Restoration Project Budget in the amount of $90,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 1, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 17, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for one 2009 3-ton Dump Truck for Leisure Services Department Superintendent of Central Garage. 2. Authorization to seek bids for one 2009 mid-size sedan for the Fire Department— Superintendent of Central Garage. 3. Authorization to seek bids for one 2009 mid-size sedan for the Motor Pool— Superintendent of Central Garage. 4. Travel request for Community Development Coordinator to attend National Development Council's Housing Development Finance Professional Services Class in Des Moines, Iowa on January 4-9, 2009, with costs not to exceed $880.00. 5. Travel request for Police Investigator and Planner to attend IP Video Pole Camera Training in Des Moines, Iowa on December 8-10, 2008, with costs not to exceed $502.00. 6. Travel request for five members of HazMat Team to attend Iowa Weapons of Mass Destruction Task Force Training in Des Moines, Iowa on November 13, 2008, with costs not to exceed $684.04. 7. Authorization to seek bids for two traffic monitoring cameras, radio communication set, and necessary equipment and materials to interconnect Orange Road and Iowa 21 intersection to the Traffic Operations Center—Superintendent of Traffic Operations. 8. Travel request for Park Maintenance IV to attend Plumbing Code Class in Cedar Falls, Iowa on November 20, 2008, with costs not to exceed $150.00. BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 17, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 10, 2008, as proposed. NEW BUSINESS 1. Authorization to donate computers to House of Hope—Manager of Information Services. 2. Approval of bid received in the amount of $1,450.00 from Valuation Services for appraisal services at 212 Jefferson Street and two adjacent lots—Community Planning & Development Director. 3. Yard waste refund in the amount of$90.00 for 219 Center Street—City Clerk. 4. Approval of bid received in the amount of $13,121.00 from K & W Electric for Five Sullivan Brothers Convention Center electrical upgrade—Building Official/Maintenance Administrator. 5. Authorization to seek bids for an asbestos survey and report for 218-220 and 224 West 2nd Street—Contracts and Grants Coordinator. 6. Travel request for Signal Technician II and Traffic Engineer to attend Brown Traffic Products, Inc. 2008 Annual User's Group meeting in Davenport, Iowa on December 1-4, 2008, with costs not to exceed $750.00. 7. Travel request for Manager of Rehabilitation Services to attend Benefit Cost Analysis Program sponsored by FEMA in Des Moines, Iowa on December 16-19, 2008, with costs not to exceed $420.00. 8. Travel request for City Engineer and Associate Engineer to attend Iowa Disaster Recovery Conference in Coralville, Iowa on December 8-10, 2008, with costs not to exceed $672.00. ADD — 9. Travel request for Chief Plumbing Inspector to attend 2006 UPC Class sponsored by Iowa State Chapter of IAPMO in Cedar Falls, Iowa on November 20, 2008, with costs not to exceed $150.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT \ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 10, 2008 4:40—4:55 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 3, 2008, as proposed. NEW BUSINESS 1. Travel request for three Firefighters to attend Iowa Weapons of Mass Destruction Task Force training in Anniston, Alabama on October 4-12, 2008, with costs not to exceed $1,500.00. 2. Travel request for Fire Department Instructor to teach Technician Recertification Class in Marshalltown, Iowa on November 12-14, 2008, with costs not to exceed $245.00. 3. Travel request for four Firefighters to attend Iowa Weapons of Mass Destruction Task Force Training in Anniston, Alabama on November 1-9, 2008, with costs not to exceed $4,400.00. 4. Travel request for Combination Inspector to attend 2008 Code Seminars for the International Codes and National Electrical Code in Ankeny, Iowa on December 9-10, 2008, with costs not to exceed $460.00. BUDGET LINE ITEMS TO BE AMENDED 1. Approval of hotel/motel discretionary funds budget in the amount of $14,700.00— Director of Cultural & Arts Commission. 2. Approval of Weapons of Mass Destruction Training Budget in the amount of $24,000.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 3, 2008 4:35 —4:50 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 20, 2008, as proposed. NEW BUSINESS 1. Recommendation on bids received for uniforms for Fire Department Fire Chief. 2. Approval of Calendar Year 2009 Garbage Exemption Application Forms City Clerk. 3. Travel request for Director & Curator to travel to Washington, DC on November 18-21, 2008, with costs not to exceed $1,550.00. 4. Amended travel request for Visiting Artists/Performers to travel to Waterloo, Iowa on October 2-5, 2008, with costs not to exceed $300.00. 5. Amended travel request for Visiting Artists/Performers to travel to Waterloo, Iowa on October 6-14, 2008, with costs not to exceed $571.42. 6. Amended travel request for Fire Marshal and Fire Inspector to attend Fire Prevention Education Conference in West Des Moines, Iowa on October 22-24, 2008, with costs not to exceed $1,049.53. 7. Authorization to seek bids for purchase of seven 2009 patrols cars for the Police Department—Superintendent of Central Garage. 8. Authorization to sell 1995 Ford F250, 1990 Chevy 3/4T, 1992 GMC Sierra. 1990 Ford F350 and 1992 Chevy 3/4 T via electronic auction—Superintendent of Central Garage. 9. Recommendation on bids received for highway safety vests—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Cedar Valley Conference on Human Rights Budget in the total amount of $9,379.00 Director of Human Rights Commission. 2. Approval of Easton at 11`h & Hammond Safety Improvements Budget in the amount of $88,133.00—Superintendent of Traffic Operations. 3. Authorization to increase Line Item 3810 and Line Item 1303 in the amount of $2,805.00—Director of Human Rights Commission. 4. Approval of IDED Jumpstart Business Assistance Program Budget in the amount of $455,846.00 Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk ..N., FINANCE COMMITTEE October 20, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 13, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for purchase of heavy duty chipper unit for the Parks Department—Superintendent of Central Garage. 2. Authorization to seek bids for 2009 combination Jet and Vacuum Truck for the Sewer Department—Superintendent of Central Garage. 3. Authorization to seek bids for installation of poles, signs and pavement markings for W. 4th Street at Allen Street—Superintendent of Traffic Operations. 4. Authorization to purchase Advance Terra 28B walk-behind sweeper at a cost of $2,323.04 plus accessories—Building Official/Maintenance Administrator. 5. Authorization to sell cellulose fiber material to the City of Waverly at a price of$32.50 per bag for a total of$650.00—Building Official/Maintenance Administrator. 6. Travel request for Police Officer to attend Fingerprint Identification School in St. Paul, Minnesota on November 16-21, 2008, with costs not to exceed $1,275.00. 7. Travel request for City Attorney to attend Iowa Municipal Attorneys Association Annual Seminar in Johnston, Iowa on November 21, 2008, with costs not to exceed $144.00. 8. Travel request for Assistant City Attorney to attend Iowa Municipal Attorneys Association Annual Seminar in Johnston, Iowa on November 21, 2008, with costs not to exceed $144.00. 9. Travel request for Code Enforcement Officer to take International Code Council Certification Test on Residential Building Inspector in Des Moines, Iowa on November 25, 2008, with costs not to exceed $175.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1558 (Skate Equip) in the amount of$3,187.70 Leisure Services Director. 2. Approval of W. Commercial Street Extension, River Rd. Relocation & Storm Water Pump Station Budget in the amount of$5,024,362.36—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 13, 2008 4:30 —4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 6, 2008, as proposed. NEW BUSINESS BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1346 (Travel/Training) in the amount of$6,600.00 Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 6, 2008 4:45 — 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 22, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for one 2009 Automated Side-Loading Garbage Truck— Superintendent of Central Garage. 2. Authorization to seek bids for highway safety vests for firefighters Fire Chief. 3. Approval of bid received in the amount of $1,100.00 from Rally Appraisal LLC for appraisal services at 19 Lafayette Street—Community Planning & Development Director. 4. Travel request for two Firefighters to attend Fire Prevention Education Conference in West Des Moines, Iowa on October 22-24, 2008, with costs not to exceed $874.52. 5. Travel request for Firefighter to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 12-15, 2008, with costs not to exceed $713.00. 6. Travel request for Assistant City Engineer to attend Better Concrete Conference in Ames, Iowa on October 30, 2008, with costs not to exceed $160.00. 7. Travel request for Community Development Coordinator to attend National Development Council's Housing Development Finance Professional Series No. 3 in Des Moines, Iowa on November 3-5, 2008, with costs not to exceed $445.00. 8. Travel request for Chief Electrical Inspector and Combination Inspector to attend 2008 NEC Code Changes-Update/Review & Electrical Industry Related Conference in Ankeny, Iowa on October 30-31, 2008, with costs not to exceed $892.00. 9. Amended travel request for Director of Human Rights Commission to attend Joint International Association of Official Human Rights and The National Association of Human Rights Workers Conference in Detroit, Michigan on September 15-19, 2008, with costs not to exceed $2,135.00. 10. Approval of request to waiver Finance Committee Pre-Auth Policy for Homeowner Jumpstart Payments Community Planning & Development Director. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of JAG Grant Budget in the amount of$22,840.00—Police Chief. 2. Approval of IFA Jumpstart Housing Assistance Program Budget in the amount of $683,989.00—Community Development Director. 3. Approval of Alcohol Incentive Grant Budget in the amount of$17,900.00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 22, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 15, 2008, as proposed. NEW BUSINESS 1. Travel request for Education Director to attend Annual Conference of Iowa Museum Association in Council Bluffs, Iowa on October 5-7, 2008, with costs not to exceed $430.00. 2. Request from Director of Cultural & Arts Commission to pay lodging expenses for two visiting artists on October 6-14, 2008, with costs not to exceed $286.00. 3. Request from Director of Cultural & Arts Commission to pay lodging expenses for performance artist on October 1-4, 2008, with costs not to exceed $179.97. 4. Travel request for Police Officer to attend Science of Fingerprint Identification course in St. Paul, Minnesota on November 16-21, 2008, with costs not to exceed $1,425.00. 5. Travel request for Police Officer to attend Basic Sniper School in Montezuma, Iowa on October 5-9, 2008, with costs not to exceed $875.00. 6. Recommendation to award bid to Matt Parrott for office supplies, paper, toner and ink cartridges—Chief Financial Officer. 7. Garbage refund in the amount of$93.00 for 5843 Cimmarron Lane—City Clerk. 8. Authorization to seek bids for rental of three motor graders and one end loader— Superintendent of Central Garage. 9. Authorization to send three WFR personnel to Hawkeye Community College Paramedic Program at a cost of$6,600.00—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Plant Some Shade Budget in the amount of $10,340.00—Leisure Services Director. 2. Approval of Target Grant Arts Workshop Budget in the amount of$1,500.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 15, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 8, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for removal of asbestos at 120, 123 and 133 Argyle Street— Contracts and Grants Coordinator. 2. Authorization to seek bids for General Obligation Bond Demolition Project, Contract No. 159-D-GO-10-06-08—Contracts and Grants Coordinator. 3. Authorization to seek bids for purchase of 100 parking meters and related equipment— Superintendent of Traffic Operations. 4. Travel request for Curator to attend Association of Midwest Museums and Mountain- Plains Museums Association Joint Annual Conference in Kansas City, Missouri on October 22-24, 2008, with costs not to exceed $500.00. 5. Travel request for presenters at Art Conference hosted by Waterloo Center For The Arts in Waterloo, Iowa on September 25-29, 2008, with costs not to exceed $4,400.00. 6. Travel request for Police Lieutenant to attend Internal Affairs Investigation Class in Omaha, Nebraska on October 26-31, 2008, with costs not to exceed $1,450.00. 7. Travel request for two Police Officers to attend International Association of Bomb Techs and Investigators Annual In Service Training in Downers Grove, Illinois on September 28-October 3, 2008, with costs not to exceed $2,017.10. 8. Travel request for Police Officer to attend Basic Sniper/Observer School in Montezuma, Iowa on November 16-20, 2008, with costs not to exceed $875.00. 9. Travel request for Police Lieutenant, Police Officer and Planner to attend Iowa LEIN Network Annual Conference and Training Session in Johnston, Iowa on October 6-8, 2008, with costs not to exceed $879.72. 10. Travel request for 11 Public Safety Officers to attend Iowa LEIN Network Annual Conference and Training Session in Johnston, Iowa on October 5-8, 2008, with costs not to exceed $4,884.44. 11. Authorization to seek bids for uniforms for Waterloo Fire Rescue—Fire Chief 12. Travel request for two firefighters to attend Aerial Ladder Maintenance School in Oshkosh, Wisconsin on September 22-23, 2008, with costs not to exceed $366.15. 13. Travel request for Chief Electrical Inspector to attend 2008 Fall Educational meeting in Fort Dodge, Iowa on October 23-24, 2008, with costs not to exceed $252.50. 14. Travel request for Manager of Rehabilitation Services to attend Benefit-Cost Analysis Training Workshop for FEMA Hazard Mitigation in Johnston, Iowa on September 11-12, 2008, with costs not to exceed $210.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3350 (Police Grant) and Line Item 1114 (Police Grant) in the amount of$10,976.00—Police Chief. 2. Authorization to increase Line Item 3722 (Refunds) in the amount of $10,000.00, Line Item 1393 (Subsidies) in the amount of 27,708.00 and Line Item 1785 (Refunds) in the amount of$37,708.00—Community Development Coordinator. 3. Authorization to increase Line Item 3720 (Donations)and Line Item 3750 (Sale of Bonds) in the amount of $50,000.00; increase Line Item 2168 (Park Improvements) in the amount of$100,000.00—Leisure Services Director. 4. Approval of Cedar River Renaissance Trail Enhancements Budget in the amount of $1,540,025.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 8, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 2, 2008, as proposed. NEW BUSINESS 1. Approval of expenditure in the amount of$150.00 for room rental and refreshments for Town Hall Forum—Director of Waterloo Human Rights Commission. 2. Travel request for Manager of Rehabilitation Services and Rehabilitation Specialist to attend IHO Fall Conference in Waterloo, Iowa on October 1-3, 2008, with costs not to exceed $500.00. 3. Travel request for Waterloo Housing Partnership Coordinator to attend 2008 Housing Iowa Conference in Des Moines, Iowa on October 2-3, 2008, with costs not to exceed $461.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of WHA New Construction Development Budget in the amount of $532,941.00—Community Development Coordinator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 2, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 25, 2008, as proposed. NEW BUSINESS 1. Travel request for Leisure Services Director to attend Iowa Park & Recreation Association 2008 Fall Workshop in Cedar Rapids, Iowa on September 17-18, 2008, with costs not to exceed $194.00. 2. Travel request for Maintenance Mechanic to attend Basic Training Wastewater Treatment Class in Cedar Falls, Iowa on September 16, 17, 23, 24, 2008, with costs not to exceed $395.00. 3. Travel request for a Police Officer and two Police Sergeants to attend National Association of Field Training Officers Conference in Waterloo, Iowa on September 11- 12, 2008, with costs not to exceed $375.00. 4. Travel request for Police Officer to attend Drug Recognition Expert Training in Ames & Clive, Iowa on September 15-27, 2008, with costs not to exceed $408.00. 5. Travel request for Police Sergeant and four Police Officers to attend National Association of Field Training Officers Conference in Waterloo, Iowa on September 11-12, 2008, with costs not to exceed $625.00. 6. Travel request for Police Sergeant and Police Officer to attend Iowa Death Investigator's Association Conference in Sioux City, Iowa on September 15-17, 2008, with costs not to exceed $890.00. 7. Travel request for Executive Director of Human Rights Commission to attend Joint International Association of Official Human Rights and National Association of Human Rights Workers Conference in Detroit, Michigan on September 15-19, 2008, with costs not to exceed $1,716.00. 8. Travel request for Police Officer to attend Crime Scene Photography School in Des Moines, Iowa on September 30-October 2, 2008, with costs not to exceed $365.00. 9. Travel request for Director of Cultural & Arts Commission to attend Public Art Conference and Public Art Task Force Meeting in Council Bluffs/Omaha on September 23-25, 2008, with costs not to exceed $433.00. 10. Travel request for Director, Curator and Graphic Designer to tour Haitian Art collection in Milwaukee, Wisconsin and Chicago, Illinois on September 29-30, 2008, with costs not to exceed $4,710.00. 11. Authorization to advertise two sets of fire truck tires and rims—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Lien Item 2140 (LHAP) in the amount of$443,856.00—Director of Waterloo Housing Authority. 2, Approval of Golf Summer Marketing Blitz Budget in the amount of$4,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 25, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 18, 2008, as proposed. NEW BUSINESS 1. Travel request for Human Resources Director to attend National Public Employer Labor Relations Academy Certification Program and Iowa Public Employer Labor Relations Association Annual Conference in Des Moines, Iowa on September 9-12, 2008, with costs not to exceed $889.64. 2. Travel request for Police Officer and Analyst/Planner to attend 4th Annual Governor's Homeland Security Conference in Des Moines, Iowa on September 30-October 1, 2008, with costs not to exceed $418.08. 3. Travel request for two Police Officers to attend Iowa Law Enforcement Academy Intermediate Officer's Certification School at Hawkeye Community College on September 8-October 31, 2008, with costs not to exceed $6,200.00. 4. Travel request for Human Resources Manager to attend National Public Employer Labor Relations Academy Certification Program and Iowa Public Employer Labor Relations Association Annual Conference in Des Moines, Iowa on September 9-12, 2008, with costs not to exceed $453.96. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Law Enforcement Terrorism Prevention Grant Budget in the amount of $316,667.00—Police Chief. 2. Approval of School Resource Officers Budget in the amount of $140,000.00—Police Chief. 3. Approval of Federal Violence Against Women Grant Budget in the amount of $86,443.00—Police Chief. 4. Authorization to increase Line Item (Cash) and Line Item 1528 (K-9 Expense) in the amount of$1,000.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 18, 2008 4:35 —4:50 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 11, 2008, as proposed. NEW BUSINESS 1. Travel request for Community Development Coordinator to attend Iowa Finance Authority Housing Development Finance Professional Certification Program in Des Moines, Iowa on September 15-19, 2008, with costs not to exceed $825.00. 2. Travel request for Human Rights Executive Director to attend Joint International Association of Official Human Rights Workers Conference in Detroit, Michigan on September 15-19, 2008, with costs not to exceed $1,716.00. 3. Travel request for Four Sewer Maintenance Workers to attend AWWA/IWPCA Short Course in West Des Moines, Iowa on September 9-10, 2008, with costs not to exceed $1,084.00. 4. Travel request for Police Officer and Planner/Analyst to attend 2008 MidStates Organized Crime Information Centers Annual Conference and Training Session in Lincoln, Nebraska on September 15-19, 2008, with costs not to exceed $1,070.32. 5. Travel request for six LEIN Public Safety Officers to attend 2008 MidStates Organized Crime Information Centers Annual Conference and Training Session in Lincoln, Nebraska on September 15-19, 2008, with costs not to exceed $4,129.92. 6. Travel request for Police Captain to attend 235th Session of the FBI National Academy in Quantico, Virginia on September 26-December 14, 2008, with costs not to exceed $2,325.00. 7. Travel request for two Police Officers to attend Basic Interview and Interrogation Class in Sioux City, Iowa on September 22-26, 2008, with costs not to exceed $330.00 8. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2008 Fall Conference in Coralville, Iowa on September 24-26, 2008, with costs not to exceed $427.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1319 (Prof. Services) in the amount of$1,675.00)—Director of Waterloo Cultural & Arts Commission. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1351 (Advertising) in the amount of$3,912.27, increase Line Item 3000 (Cash) and Line Item 1390 (O.Contrc) in the amount of $6,379.29, increase Line Item 3000 (Cash) and Line Item 1337 (O. Conserv. in the amount of$2,288.85—Director of Cultural & Arts Commission. 3. Approval of Infield Renovation of Riverfront Stadium Budget in the total amount of $205,000.00—Leisure Services Director. 4. Approval of Cedar River Youth Sports Complex T-Ball Fields Budget in the amount of $20,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 11, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 4, 2008, as proposed. NEW BUSINESS 1. Recommendation on bids received for FY09 ammunition and supplies—Police Chief 2. Authorization to expend up to $15,000.00 for chiller coils for the four air handlers at the Public Library—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 4, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 28, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for surveillance vehicle—Police Chief. 2. Travel request for Battalion Chief to attend Arson K-9 Recertification in Ringgold, GA on October 20-24, 2008, with costs not to exceed $932.00. 3. Travel request for Police Chief to attend 23`d Annual LECC Executive Training in Des Moines, Iowa on September 23-24, 2008, with costs not to exceed $170.00. 4. Travel request for Police Officer to attend Basics of Outlaw Motorcycle Gangs in Des Moines, Iowa on September 13-19, 21)08, with costs not to exceed $635.00. 5. Travel request for Visitor Services Manager to attend the Morning Glory Fine Craft Fair in Milwaukee, Wisconsin on August 9-10, 2008, with costs not to exceed $275.00. 6. Authorization to seek bids for one 2008, 30,000 lb. class end loader—Superintendent of Central Garage. 7. Travel request for 4 Airport Maintenance Workers to attend Live Fire Training in Cedar Rapids, Iowa on September 24-25, 2008, with costs not to exceed $2,800.00 8. Travel request for Council Member to attend Iowa League of Cities 110`h Annual Conference in Council Bluffs, Iowa on September 10-12, 2008, with costs not to exceed $450.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Fire Department Thermal Imager Budget in the amount of$75,000.00—Fire Chief. 2. Approval of F.Y. 2008 E. 4th Street Reconstruction and Streetscape Improvements Budget in the amount of$887,000.00--City Engineer. 3. Approval of Humanities Iowa-Examining Haitian Art & Afro-Caribbean Art Budget in the amount of$10,965.00—Director of Cultural & Arts Commission. 4. Authorization to increase Line Item 3871 (Damage Claim) and Line Item 1569 (Vehicle Parts) in the amount of$1,530.00—Superintendent of Central Garage. 5. Authorization to increase Line Item 3000 (Cash) and Line Item 1390 (Cont Serv) in the amount of$15,192.13—Leisure Services Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1579 (Wear Apparel) in the amount of$2,000.00—Police Chief. 7. Approval of Tri-County Task Force JAG grant Budget in the amount of$297,332.00— Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk -1 r. FINANCE COMMITTEE July 28, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 21, 2008, as proposed. NEW BUSINESS 1. Recommendation to accept bid from Palace Clothiers in the amount of $1,479.40 for uniforms—Police Chief. 2. Recommendation to accept bid in the amount of $18,100.00 from Control Services for the F.Y. 2009 Flood Control Riprap Spraying—Associate Engineer. 3. Yard waste refund in the amount of$163.80 for 150 Faber Road—City Clerk. 4. Travel request for Systems Coordinator and two Records Clerk to attend Uniform Crime Reporting Training Conference in Johnston, Iowa on August 19-20, 2008, with costs not to exceed $300.00. 5. Authorization to purchase chilled water coils for the Center For The Arts for a not cost not to exceed $16,000.00—Building Official/Maintenance Administrator. 6. Travel request for Police Officer to attend Armorer Course in Cedar Rapids, Iowa on August 19-21, 2008, with costs not to exceed $511.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 21, 2008 4:30--4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 14, 2008, as proposed. NEW BUSINESS 1. Recommendation to accept bid from Action Sign Shop for vinyl graphics for seven patrol cars at a cost of$175.00 per vehicle—Police Chief. 2. Authorization to sell six vehicles via electronic auction—Superintendent of Central Garage. 3. Garbage refund in the amount of$253.20 for 128 Sunnyside Avenue—City Clerk. 4. Travel request for Human Rights Specialists to attend Fair Housing Training Week 2 in Washington, DC on September 7-13, 2008, with costs not to exceed $2,702.265. 5. Travel request for Forestry Foreman to attend International Society of Arboriculture's Annual Conference and Trade Show in St. Louis, Missouri on July 26-28, 2008, with costs not to exceed $535.00. 6. Travel request for Police Officer to attend Visual Statement Training Course in Elkhorn, Wisconsin on July 27-30, 2008, with costs not to exceed $1,138.08. 7. Travel request for two Police Officers to attend Precision Driving Instructor School in Johnston, Iowa on August 4-8, 2008, with costs not to exceed $1,314.00. 8. Travel request for Assistant City Attorney and City Clerk to attend Open Records and Open Meetings Seminar in Cedar Rapids, Iowa on August 26, 2008, with costs not to exceed $658.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 14, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 7, 2008, as proposed. NEW BUSINESS 1. Recommendation to accept bid from Alloy Specialty in the amount of $1,575.00 for preparation of bid specifications for asbestos removal for former Rath Administration Building—Contracts and Grants Coordinator. 2. Travel request for Community Development Director to attend Adapting Your HOME Homebuyer Program to Current Market Conditions Training in Madison, Wisconsin on August 10-11, 2008, with costs not to exceed $285.00. 3. Travel request for Director of Human Rights Commission to attend 2008 Housing and Employment Training in Omaha, Nebraska on August 20-22, 2008, with costs not to exceed $653.80. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of IDOT Vertical Structure Grant Budget in the amount of $109,067.00— Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 7, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 23, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for Uniforms and Supplies, Ammunition and Supplies, and Fleet Graphics Installation—Police Chief. 2. Authorization to enter into contract with Prairie Construction at a cost of$9,240.00 to replace the split section of the exhaust stacks above the roofline for the boilers at Five Sullivan Brothers Convention Center and add a four foot section to each stack—Building Official/Maintenance Administrator. 3. Travel request for Police Sergeant to attend Tactical Weapons School in Mason City, Iowa on July 15-18, 2008, with costs not to exceed $600.00. 4. Travel request for guest artist to travel to Waterloo, Iowa for two trips to install and remove artist's installation exhibit, with costs not to exceed $3,600.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of amendment for the Center For The Arts Gerberich Gadgetry Exhibit Budget in the amount of$36,650.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 23, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 16, 2008, as proposed. NEW BUSINESS 1. Approval of contact with Restoration Services Inc. at a cost of $5,255.00 for exterior restoration at Young Arena—Building Official/Maintenance Administrator. 2. Approval of award of bid and contract with American Testing and Training at a cost of $1,190.00 for asbestos survey/report of homes at 120, 123 and 133 Argyle Street— Contracts and Grants Coordinator. 3. Approval of additional repairs of dormers on the north and south side of Memorial Hall at a cost of$3,261.88—Building Official/Maintenance Administrator. 4. Authorization to purchase 20 pushbuttons for traffic signals at a cost of $2,080.00— Superintendent of Traffic Operations. 5. Garbage refund in the amount of$31.50 for 744 Sunrise Boulevard—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 16, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 9, 2008, as proposed. NEW BUSINESS 1. Travel request for Police Officer to attend NASRO Active Shooter Response School in Des Moines, Iowa on June 23-27, 2008, with costs not to exceed $1,185.00. 2. Travel request for Human Rights Specialist to attend EEO Conference in Altoona, Iowa on August 1, 2008, with costs not to exceed $339.00. 3. Authorization to seek Request for Proposals for Professional Services for the removal of asbestos at the former Rath Administration Building—Contracts and Grants Coordinator. 4. Travel request for two Rehabilitation Specialists to attend recertification for sampling Tech/Visual Risk Assessor and Inspector II/Risk Assessor class in Dubuque, Iowa on August 20-22, 2008, with costs not to exceed a total of$890.00. 5. Travel request for two Police Officers to attend SWAT Operations Class in Sioux City, Iowa on September 14-19, 2008, with costs not to exceed $430.00. 6. Authorization to purchase 4 traffic signal cabinets and other related equipment due to flood damage at a cost of$50,625.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Intersection of US 63 and Ridgeway Avenue Quick Response Safety Improvement Budget in the amount of $49,620.00—Superintendent of Traffic Operations. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 9, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 2, 2008, as proposed. NEW BUSINESS 1. Travel request for Building Official/Maintenance Administrator to attend International Code Council 2008 Annual Conference in Minneapolis, Minnesota on September 13-19, 2008, with costs not to exceed $2,459.00. 2. Garbage refund in the amount of$9.00 for 1217 Byron Avenue—City Clerk. 3. Authorization to seek bids for two current model year snow control trucks for the Street Department—Superintendent of Central Garage. 4. Travel request for Police Lieutenant to attend Background Investigations Course in Omaha, Nebraska on July 13-15, 2008, with costs not to exceed $678.00. 5. Travel request for Waterloo Housing Partnership Coordinator to attend NeighborWorks America Training Institute on Foreclosure and Homeownership Counseling in Chicago, Illinois on August 17-22, 2008, with costs not to exceed $270.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Claims & Co) and increase Line Item 1301 (Temp Serv) in the amount of $200.00; decrease Line Item 1710 (Claims & Co) and increase Line Item 1310 (Professional Serv) in the amount of $500.00; decrease Line Item 1710 (Claim & Co) and increase Line Item 1311 (Accounting Serv) in the amount of $500.00; decrease Line Item 1710 (Claim & Co) and increase Line Item 1785 (Refund) in the amount of$188.27—Director of Waterloo Housing Authority. 2. Approval of Harmony Day Budget in the amount of $1,520.00—Director of Waterloo Human Rights Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 2, 2008 3:00--3:15 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 27, 2008, as proposed. NEW BUSINESS 1. Travel request for Police Sergeant to attend ILEA Firearms Instructor Recertification School in Johnston, Iowa on July 14, 2008, with costs not to exceed $227.00. 2. Authorization to seek bids for asbestos survey and report for 120, 123 and 133 Argyle Street—Contracts and Grants Coordinator. 3. Travel request for four officers to attend LEIN Criminal Intelligence Course in Des Moines, Iowa on April 14-25, 2008, with costs not to exceed $2,900.00. 4. Travel request for six officers to attend LEIN Criminal Intelligence Course in Des Moines, Iowa on April 28 —May 9, 2008, with costs not to exceed $4,800.00. 5. Travel request for Police Sergeant to attend Homicide Investigation Seminar in Lawrence, Kansas on July 13-16, 2008, with costs not to exceed $1,095.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 27, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 19, 2008, as proposed. NEW BUSINESS 1. Request of Director of Waterloo Human Rights Commission for approval of expenses in the amount of$1,518.50 for Summer Harmony Day 3 event to be held at Lincoln Park on June 20, 2008. 2. Recommendation to accept bid in the amount of $7,419.00 from Century Laundry Distributing for washer/extractor for fire gear—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of COPS 2007 Methamphetamine Initiative grant Budget in the amount of $369,366.00—Police Chief. 2. Authorization to increase Line Item 3111 (Hotel Motel Tax) and Line Item 1114 (Overtime) in the amount of$16,200.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 19, 2008 5:00 p.m. Veterans Memorial Hall Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 12, 2008, as proposed. NEW BUSINESS 1. Authorization to sell 1980's vintage FMC wheel balancer via electronic auction— Superintendent of Central Garage. 2. Travel request for City Forester to attend Trees and The Law Workshop in Des Moines, Iowa on May 16, 2008, with costs not to exceed $125.00. 3. Travel request for Community Development Coordinator to attend HUD — Monitoring HOME: Ensuring Program Compliance Training in Minneapolis, Minnesota on June 16- 19, 2008, with costs not to exceed $840.00. 4. Travel request for Director of Human Rights to attend 6th Annual Woodbury County Disproportionality of Minority Confinement Training in Sioux City, Iowa on June 5-6, 2008, with costs not to exceed $103.50. 5. Travel request for Fire Department Instructor to teach two classes at Eddyville, Iowa on May 20-22 and May 27-29, 2008, with costs not to exceed $620.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3750 (Bond Sale Proceeds) in the amount of $500,000.00, Line Item 1750 (Debt Svc Costs) in the amount of $85,000.00 and Line Item 2210 (GO Bond Prin Pymt) in the amount of$415,000.00—Chief Financial Officer. 2. Authorization to make numerous line item amendments in the amount of$114,542.00 for expected property tax rebates—Chief Financial Officer. 3. Authorization to increase Line Item 3361 (State Grant) and Line Item 1358 (Economic Development) in the amount of $100,000.00—Community Planning & Development Director. 4. Approval of numerous Line Item amendments in the amount of$1,337,000.00 for Youth Pavilion Exhibit Construction Budget—Director of Cultural & Arts Commission. 5. Approval of numerous Line Item amendments in the amount of$109,544.00 for Waterloo Regional Airport Budget—Airport Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1573 (Safety Equipment) in the amount of$9,524.68—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 12, 2008 4:45 --5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 5, 2008, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$121.50 for 1705 Locke Avenue—City Clerk. 2. Garbage refund in the amount of$31.50 for 2822 Lafayette Street City Clerk. 3. Travel request for Plan Review Specialist to attend June 2008 Seminars on International Codes in Clive, Iowa on June 5-6, 2008, with costs not to exceed $440.00. 4. Travel request for Building Inspector to attend June 2008 Seminars on International Codes in Clive, Iowa on June 4-6, 2008, with costs not to exceed $755.00. 5. Travel request for Chief HVAC Inspector, Chief Combination Inspector and Chief Plumbing Inspector to attend 2006 IRC Fundamentals Seminar in Clive, Iowa on June 4, 2008, with costs not to exceed $450.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3350 (Federal Grants) and Line Item 1579 (Wearing Apparel) in the amount of$2,000.00—Police Captain. 2. Authorization to make numerous line item adjustments in the Waterloo Housing Authority Budget in the amount of$25,1 58.00—Waterloo Housing Authority Director. 3. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1532 (DARE) in the amount of$1,600.00—Police Captain. 4. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1536 (Trees Shrub) in the amount of$1,500.00—Leisure Services Director. 5. Authorization to increase Line Item 3361 (State Grant) and Line Item 1706 (Housing Asst) in the amount of$40,000.00—Community Development Coordinator. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 2140 in the amount of $40,000.00-Waterloo Housing Authority Director. 7. Authorization to make numerous Line Item amendments in the Central Garage Budget in the amount of$12,500.00—Superintendent of Central Garage. 8. Authorization to make numerous Line Item amendments in the Central Garage Budget in the amount of$2,100.00—Superintendent of Central Garage. 9. Authorization to make numerous Line Item amendments in the Central Garage Budget in the amount of$334,500.00—Superintendent of Central Garage. 10. Authorization to make numerous Line Item amendments in Police Department Budget in the amount of$62,300.00—Police Captain. 11. Authorization to make numerous Line Item amendments in the Library Department Budget in the amount of$8,532.00—Office Manager. 12. Authorization to make numerous Line Item amendments in Engineering Department Budget in the amount of$204,300.15--City Engineer. 13. Approval of My Waterloo Days 2008 event budget in the amount of$33,000.00—Leisure Services Director. 14. Approval of Waterloo Tree Inventory Budget in the amount of $55,159.00—Leisure Services Director. 15. Approval of Mayor's Yes Initiative Summer Basketball League Budget in the amount of $9,050.00—Leisure Services Director. 16. Authorization to make numerous line item amendments in Traffic Operations Budget in the amount of$9,710.00—Superintendent of Traffic Operations. 17. Authorization to make numerous line item amendments in the Waste Management Services Budget in the amount of $191,857.57—Assistant Superintendent of Waste Management. 18. Authorization to make numerous line item amendments in the Planning Department Budget in the amount of$7,250.00—Community Planning & Development Director. 19. Authorization to make numerous line item amendments in the Leisure Services Budget in the amount of$101,302.00—Leisure Services Director. 20. Authorization to increase Line Item 3473 (Beer Revenue) and Line Item 1121 (FICA) in the amount of$2,000.00—Leisure Services Director. 21. Authorization to increase Line Item 3873 (Reimburse for Serv) in the amount of $2,100.00, Line Item 1511 (Aggreg) in the amount of$500.00 and Line Item 1371 (Bldg Maint) in the amount of$1,600.00—Leisure Services Director. 22. Authorization to make numerous line item amendments to the Street Department Budget in the amount of$529,500.00—Street Superintendent. 23. Authorization to make numerous line item amendments to Center For the Arts Budget in the amount of$13,775.00—Director of Cultural & Arts Commission. 24. Authorization to increase Line Item 3361 (State Grant) and Line Item 1358 (Economic Development) in the amount of $4S,000.00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 5, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 28, 2008, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$50.00 for 5311 Blue Bonnet Drive—City Clerk. 2. Travel request for Chief Financial Officer to attend 2008 Iowa Governmental Roundtable in West Des Moines, Iowa on May 21, 2008, with costs not to exceed $280.00. 3. Travel request for Chief Financial Officer to attend Local Government Update Iowa Governmental Audits and Iowa Governmental Audits — Internal Control in Coralville, Iowa on May 28, 2008, with costs not to exceed $330.00. 4. Travel request for Manager of Rehabilitation to attend Environmental Review Training in Ames, Iowa on May 20-21, 2008, with costs not to exceed $205.00. ADD - 5. Approval of award of bid to KW Electric Inc. in the amount of$18,600.00 for upgrade of electrical system at Byrnes Pool Pump House—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 1. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1528 (WPD Canine) in the amount of$1,500.00—Police Captain. BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 28, 2008 3:40 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 21, 2008, as proposed. NEW BUSINESS 1. Approval of bid received from Stuber Trucks in the amount of$5,975.00 for one 3-Yard Dump Box for the Leisure Services Department Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Lafayette Park budget in the amount of $500,000.00—Community Development Coordinator. 2. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 2152 (Bldg Improvements) in the amount of$4,000.00, increase Line Item 3000 (Cash on Hand) and Line Item 1516 (Computer Accessories) in the amount of$5,000.00—Library Manager. 3. Authorization to increase Line Item 3871 (Damage Claim) in the amount of $9,440.92, Line Item 1371 (Bldg Grounds) in the amount of $1,100.00, Line Item 1561 (Office Supplies) in the amount of$400.00, and Line Item 1582 (Adult Print) in the amount of $7,940.92—Library Manager. 4. Approval of HQAA JSA Grant Budget in the amount of $200,000.00—Community Planning & Development Director. 5. Authorization to increase Line Item 3550 (Secure our Schools) and Line Item 1393 (Secure Our Schools) in the amount of$210,648.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 21, 2008 4:45 — 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 14, 2008, as proposed. NEW BUSINESS 1. Authorization to sell scrap metal from old Home Depot canopy—Superintendent of Waste Management Services. 2. Authorization to sell scrap metal from the old Shaulis Road bridge Superintendent of Streets. 3. Award of bid received from Black Hawk Roof Company in the amount of $15,840.00 and Hawkeye Alarm at a cost of $1,187.00 for Memorial Hall—Building Official/Maintenance Administrator. 4. Travel request for two Police Officers to attend Midwest Association of Technical Accident Investigators Conference in Council Bluffs, Iowa on May 4-7, 2008, with costs not to exceed $1,030.64. 5. Travel request for Community Development Coordinator to attend Iowa Finance Authority Housing Development Finance Professional Certification Program in Des Moines, Iowa on May 19-23, 2008, with costs not to exceed $720.00. 6. Travel request for two Police Officers to attend Taser Armorer Course in Des Moines, Iowa on May 7-8, 2008, with costs not to exceed $780.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 14, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 7, 2008, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$126.00 for 1220 Langley Road City Clerk. 2. Travel request for Fire Captain to attend training for turnout gear in Montreal, Quebec, Canada on May 4-7, 2008, with costs not to exceed $1,750.00. 3. Travel request for City Clerk to attend Iowa Municipal Professionals Institute in Ames, Iowa on July 23-25, 2008, with costs not to exceed $694.00. 4. Travel request for Building Official/Maintenance Administrator to attend National ADA Symposium in St. Louis, Missouri on May 11-14, 2008, with costs not to exceed $1,664.00. 5. Travel request for Mayor Hurley to attend Iowa Great Places Committee and Iowa League of Cities Executive Committee meetings in Des Moines, Iowa on April 16-17, 2008, with costs not to exceed $145.00. 6. Travel request for Police Officer to attend Firearms Instructor School in Johnston, Iowa on May 19-30, 2008, with costs not to exceed $831.00. 7. Travel request for a Fire Lieutenant and Firefighter to attend MSA C.A.R.E. Training in Butler, Wisconsin on April 23-24, 2008, with costs not to exceed $1,163.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to make numerous line item adjustments to Community Development Budget in the amount of$62,020.00—Community Development Coordinator. 2. Authorization to make numerous line item adjustments to the Police Department Budget—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 7, 2008 4:45 — 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 24, 2008, as proposed. NEW BUSINESS 1. Authorization to purchase two Chevrolet Colorado compact trucks from Bob Brown Chevrolet at a cost of$15,119.40 each—Superintendent of Central Garage. 2. Authorization to list old vehicle equipment on eBay—Police Chief. 3. Authorization to purchase new uninterruptible power supply and new switch gear for the emergency generator at City Hall—Building Official/Maintenance Administrator. 4. Authorization to seek bids for audit services for fiscal years ending June 30, 2008, 2009 and 2010—Chief Financial Officer. 5. Authorization to seek bids for office supplies—Chief Financial Officer. 6. Approval of bid and contract with AMI Environmental for asbestos survey of former Rath Administration Building—Contracts and Grants Coordinator. 7. Travel request for Administrative Secretary to attend Excel Basics & Beyond the Basics Seminar in Cedar Falls, Iowa on May 12 and 13, 2008, with costs not to exceed $128.00. 8. Travel request for Police Officer to attend Glock Armorer's Course in Des Moines, Iowa on May 20, 2008, with costs not to exceed $150.00. 9. Travel request for Police Department Information Systems Manager and Records Clerk to attend Shield Spring Training Conference in Johnston, Iowa on April 29-May 1, 2008, with costs not to exceed $474.00. 10. Travel request for five new Police Officers to attend ILEA Basic Training Police Academy in Johnston, Iowa on April; 13 — July 18, 2008, with costs not to exceed $25,675.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Claim & Co.) and increase Line Item 1112 (Part Time Salaries) in the amount of$2,000.00; decrease Line Item 1710 (Claim & Co.) and increase Line Item 1112 (Part Time Salaries) in the amount of$4,144.00—Director of Waterloo Housing Authority. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 24, 2008 4:15 —4:30 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 17, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for one-year rental for a 20' rotary cutter and 72" front mount side mower—Airport Director. 2. Authorization to contract with Allen Hospital Occupational Health Services to conduct audiometric tests on approximately 300 employee at a cost of$16.00 per employee and respirator physicals on approximately 25 employees at a cost of $13.00-$52.00 per employee—Human Resources Manager. 3. Approval of electrical work by various vendors for Leisure Services structures at a cost not to exceed $25,000.00—Leisure Services Facilities Manager. 4. Garbage refund in the amount of$165.00 for 2642 Cedar Terrace Drive—City Clerk. 5. Garbage refund in the amount of$126.00 for 3820 Hammond Avenue—City Clerk. 6. Garbage refund in the amount of$165.00 for 110 Kelly Court—City Clerk. 7. Travel request for Administrative Secretary to attend Excel Basics and Beyond the Basics Seminar in Cedar Falls, Iowa on May 12-13, 2008, with costs not to exceed $128.00. 8. Travel request for Assistant Leisure Services Director and City Forester to attend Iowa Park and Recreation Association Spring Conference in Council Bluffs, Iowa on March 31-April 2, 2008, with costs not to exceed $565.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of MidAmerican Tree Grant 2008 Budget in the amount of $20,000.00— Leisure Services Director. 2, Approval of Plant Some Shade Spring 2008 budget in the amount of $11,371.00— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 17, 2008 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 10, 2008, as proposed. NEW BUSINESS 1. Approval of bid received from Bob Brown Chevrolet for purchase of three 2008 Chevrolet Malibu sedans in the amount of$15,749.13 each—Superintendent of Central Garage. 2. Authorization to seek bids for two compact pickup trucks for the Engineering Department—Superintendent of Central Garage. 3. Approval of Changer Order No. 1 in the amount of $1,500.00 for the Police Evidence Room Expansion—Building Official/Maintenance Administrator. 4. Garbage refund in the amount of$21.00 for 744 Sunrise Boulevard—City Clerk. 5. Sewer refund in the amount of$361.95 for 308 Skyview Road—City Clerk. 6. Travel request for Chief Electrical Inspector to attend 70th Annual Educational Meeting of International Association of Electrical Inspectors in Waterloo, Iowa on April 9-11, 2008, with costs not to exceed$170.00. 7. Approval of request of Director of Human Rights of expenditures in the amount of $150.00 for food and advertisement for Town Hall Forum. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of F.Y. 2008 Cedar River Dam Portages, Contract No. 734 budget in the amount of$275,500.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE; COMMITTEE March 10, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 3, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for asbestos survey and report for the former Rath Administration Building located at 1515 Sycamore Street—Contracts and Grants Coordinator. 2. Garbage refund in the amount of$372.00 for 3229 Santa Maria Drive—City Clerk. 3. Travel request for six Police Officers to attend Field Training Officer Certification Course in Waterloo, Iowa on April 7-11, 2008, with costs not to exceed $2,100.00. 4. Travel request for Visitor Services Manager to pick up artwork in Iowa City, Kalona and Indianola, Iowa and Kansas City, Missouri on March 15-16, 2008, with costs not to exceed $240.00. 5. Travel request for Manager of Rehabilitation Services to attend IAHO Spring Conference in Waterloo, Iowa on April 2-4, 2008, with costs not to exceed $250.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk -� '°`` FINANCE COMMITTEE March 3, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 25, 2008, as proposed. NEW BUSINESS 1. Approval of payment of $10,000.00 to UNI for planning, designing and completion of Evaluation of Fire Pals Education Program—Fire Chief 2. Travel request for City Engineer to attend American Public Works Association 2008 Mid-America Conference and Exhibit Show in Overland Park, Kansas on May 7-9, 2008, with costs not to exceed $585.00. 3. Travel request for Golf Manager to staff booth at LaCrosse Golf Show in LaCrosse, Wisconsin on March 14-16, 2008, with costs not to exceed $300.00. 4. Authorization to seek bids for cell phones—City Clerk. 5. Authorization to piggyback off of low (State) bid from Rydell Chevrolet for one 2008 Chevrolet Malibu for the Engineering Department at a cost of $18,236.41— Superintendent of Central Garage. 6. Authorization to piggyback off of low (State) bid from Rydell Chevrolet for one 2008 Chevrolet Malibu for the Planning and Zoning Department at a cost of $18,236.41— Superintendent of Central Garage. 7. Authorization to seek bids for washer/extractor for fire turnout gear—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) in the amount of$542,935.61, Line Item 2250 (Cap Ln Principal) in the amount of $528,350.82 and Line Item 2251 (Cap Ln Interest) in the amount of$14,584.79--Chief Financial Officer. 2. Authorization to increase Line Item 5452 (Cash) and Line Item 1382 (Building Imp.) in the amount of$4,298.11—Director of Waterloo Housing Authority. 3. Authorization to increase Line Item 3000 (Cash) in the amount of$5,935.00, Line Item 1516 (Computer Accessories) in the amount of$3,053.00 and Line Item 1520 (Computer Software) in the amount of$2,882.00—Library Business Office Administrator. 4. Authorization to make numerous line adjustments in the total amount of $5,915.00— Library Business Office Administrator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk 1 FINANCE COMMITTEE February 25, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 18, 2008, as proposed. NEW BUSINESS 1. Approval of invoice in the amount of$15,193.75 for creation of Economic Development web site—City Planner. 2. Authorization to purchase one Chevrolet Malibu for the Police Department at a cost of $18,236.41—Superintendent of Central Garage. 3. Authorization to purchase one Ford Fusion for the Police Department at a cost of $16,559.00--Superintendent of Central Garage. 4. Authorization to seek bids for two 2008 Pickup Trucks for the Police Department— Superintendent of Central Garage. 5. Authorization to donate 40 computers and related equipment to nonprofit entities— Manager of Information Services. 6. Request for addendum to temporary construction easement for added compensation in the amount of$1,670.69 for removal of trees at 629 West Donald Street—City Planner. 7. Garbage refund in the amount of$60.00 for 726 Adams Street—City Clerk. 8. Sewer refund in the amount of$60.00 for 5119 Mercedes Bend—City Clerk. 9. Travel request for Community Development Director to attend Iowa NAHRO Conference in Des Moines, Iowa on April 16-18, 2008, with costs not to exceed $630.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 18, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 11, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for roof repair for 1521 Hawthorne Avenue, 2525 E. Lich Street, 220 Randall Street, and 318 Edwards Street—Community Development Director. 2. Authorization to hold citywide auction on March 27, 2008 using Arends Diversified Auctions auctioneer service—Superintendent of Central Garage. 3. Authorization to seek bids for one 2008 1-Ton 4-wheel drive pickup with snowplow— Superintendent of Central Garage. 4. Authorization to seek bids for one 2008 1-Ton Truck with Service Body—Superintendent of Central Garage. 5. Authorization to seek bids for one 2008 mid-size sedan for Planning Department— Superintendent of Central Garage. 6. Authorization to seek bids for one 2008 mid-size sedan for the Engineering Department—Superintendent of Central Garage. 7. Revised travel request for Director of Cultural & Arts Commission and Curator to travel to Guanajuato, Mexico on April 9-23, 2008, with costs not to exceed $3,976.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 1. Authorization to decrease Line Item 1710 (Claims and Contingency) and increase Line Item 1780 (Elections) in the amount of$17,000.00—City Clerk. 2. Approval of Beginning Baseball/Softball Budget in the amount of $2,500.00—Leisure Services Director. BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 11, 2008 4:25 —4:40 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 4, 2008, as proposed. NEW BUSINESS 1. Amended travel request for Community Development Director to meet with congressional delegation members in Washington, DC on February 21-26, 2008, with costs not to exceed $1,255.00. 2. Travel request for Police Captain, Police Lieutenant and two Police Officers to attend Iowa Governor's Highway Traffic Safety Conference in Council Bluffs, Iowa on March 25-27, 2008, with costs not to exceed S430.00. 3. Travel request for Police Officer to attend K-9 Narcotics Detection Seminar in Caledonia, Minnesota on February 27-29, 2008, with costs not to exceed $439.00. 4. Travel request for Human Resources Director to attend NPELRA 2008 Annual Training Conference in Clearwater, Florida on April 12-17, 2008, with costs not to exceed $2,688.00. 5. Travel request for Director of Cultural & Arts Commission to attend Cultural Advocacy Day and Legislative Reception in Des Moines, Iowa on February 18-19, 2008, with costs not to exceed $130.00. 6. Travel request for Executive Director of Human Rights Commission, Fair Housing Coordinator and two commissioners to attend HUD National Fair Housing Conference 2008 in Atlanta, Georgia on April 4-1:2, 2008, with costs not to exceed $7,057.96. 7. Travel request for Police Sergeant and Police Officer to attend Video Enhancement Seminar in Indianapolis, Indiana on March 24-27, 2008, with costs not to exceed $2,116.00. 8. Travel request for Forestry Foreman and City Forester to attend 52"d Annual Iowa State University Shade Tree Short Course in Ames, Iowa on March 11-12, 2008, with costs not to exceed $494.00. 9. Approval of repairs to Library handrails at a cost of $6,390.00—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3477 (Sale Gas) and Line Item 1533 (Fuel) in the amount of$100,000.00, increase Line Item 3920 (Chgs Fuel) and Line Item 1533 (Fuel) in the amount of$150,000.00—Superintendent of Central Garage. 2. Authorization to increase Line Item 3350 (Federal Grants) and Line Item 2152 (Bldg Improvements) in the amount of$174,523.00 and increase Line Item 1785 (Refunds) in the amount of$2,764.00—Chief Financial Officer. 3. Approval of Garberich's Gadgetry Exhibit Budget in the amount of $10,000.00— Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 4, 2008 4:20--4:30 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 11, 2008, as proposed. NEW BUSINESS 1. Travel request for Police Officer to attend Armorer Course in Cedar Rapids, Iowa on March 11-13, 2008, with costs not to exceed $511.00. 2. Travel request for two Police Officers to attend Honor Guard Training Course at the Iowa Law Enforcement Academy on April 14-17, 2008, with costs not to exceed $590.00. 3. Travel request for Battalion Chief to attend Basic Fire/Arson Investigator School in Ames, Iowa on March 10-21, 2008, with costs not to exceed $150.00. 4. Authorization to seek bids for two mid-size, sedan-type vehicles—Superintendent of Central Garage. 5. Garbage refund in the amount of $504.00 for 225 Miriam Drive and $378.00 for 302 Jefferson Street—City Clerk. 6. Travel request for Visitor Services Manager to pick up furnishings for the Phelps Youth Pavilion in Minneapolis, Minnesota on January 26-27, 2008, with costs not to exceed $200.00. 7. Travel request for Associate Planner to attend 2008 Brownfields Conference in Detroit, Michigan on May 3-7, 2008, with costs not to exceed $1,350.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1528 (WPD Canine) in the amount of$1,200.00—Police Captain. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forfeitures) in the amount of$20,000.00—Police Captain. L � 3. Approval of Project Safe Neighborhood Anti-Gang Budget #2 in the amount of $54,362.00—Police Chief. 4. Approval of Project Safe Neighborhood Gun Violence Budget in the amount of $10,976.00 Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 28, 2008 3:40 -3:55 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 22, 2008, as proposed. NEW BUSINESS 1. Travel request for two Police Officers to attend Basic and Advanced Interview and Interrogation Seminar in Sioux City, Iowa on February 3-8, 2008, with costs not to exceed $330.00. 2. Travel request for three Police Lieutenants to attend Performance Improvement Program in Mason City, Iowa on February 6, 2008, with costs not to exceed $381.00. 3. Travel request for three Human Rights Commissioner and a staff member to attend Annual Martin Luther King Jr. Banquet in Waterloo, Iowa on January 20, 2008, with costs not to exceed $140.00. 4. Travel request for Firefighter to attend Southeastern Fire and Life Safety Educator's Conference in Myrtle Beach, South Carolina on April 19-25, 2008, with costs not to exceed $1,564.00. 5. Travel request for Permit Writing Specialist to attend Blue Prince User Conference 2008 in Asheville, North Carolina on March 30-April 2, 2008, with costs not to exceed $1,235.00. 6. Travel request for Police Officer and Police Sergeant to attend Iowa Association of Women Police Spring Training Conference in Dubuque, Iowa on March 24-26, 2008, with costs not to exceed $396.00. 7. Travel request for two Police Officers to attend Defensive Tactics Instructor School in Johnston, Iowa on March 5, 2008, with costs not to exceed $232.00. 8. Travel request for Police Sergeant and Police Officer to attend K-9 Drug Detection Enhancement Course in Camp Dodge, Iowa on April 20-25, 2008, with costs not to exceed $400.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Boiler Repair Gates Pro Shop Budget in the amount of$24,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 22, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 14, 2008, as proposed. NEW BUSINESS 1. Travel request for 4 Maintenance Electricians to attend 2008 NEC Changes Seminar in Waterloo, Iowa on January 25, 2008, with costs not to exceed $795.00. 2. Travel request for Fire Inspector to attend Fire Inspection Principles Class in Emitsburg, Maryland on March 2-14, 2008, with costs not to exceed $234.00. 3. Travel request for Golf Manager to attend Iowa Turfgrass Conference in Ames, Iowa on January 21 —23, 2008, with costs not to exceed $200.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of West 4th and Allen Traffic Safety Improvement Budget in the amount of $22,000.00—Superintendent of Traffic Operations. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 14, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 7, 2008, as proposed. NEW BUSINESS 1. Authorization to seek bids for 3/4 ton 4x4 flatbed with salt/sander and snow plow— Superintendent of Central Garage. 2. Authorization to seek bids for heavy-duty cab and chassis with minimum 16' dump box—Superintendent of Central Garage. 3. Authorization to purchase and install two overhead Thermacore doors with operators and radio controls for the Sign and Paint Shop area at an approximate cost of $7,500.00— Superintendent of Traffic Operations. 4. Travel request for ICT Foreman and Sewer Maintenance Worker to attend training on crawler for TV van in Wawkesha, Wisconsin on February 13-14, 2008, with costs not to exceed $389.00. 5. Travel request for Associate Engineer to attend Iowa Concrete Paving Association 44th Annual Concrete Paving Workshop in Des Moines, Iowa on February 6-8, 2008, with costs not to exceed $140.00. 6. Approval of Professional Service Agreement with Equipsoft Eagle, LLC for software technical support and training for a computer maintenance management system at a cost not to exceed $8,500.00 for tracking city building maintenance, equipment condition, assets, etc.—Building Official/Maintenance Administrator. ADD - 7. Travel request for Airport Director to attend Allegiant Airlines Conference in Las Vegas, Nevada on February 6-8, 2008, with costs not to exceed $908.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Casino Emergency Repairs Budget in the amount of $85,000.00— Community Development Director. 2. Authorization to decrease Line Item 3000 (Cash) and increase Line Item 1351 (Advertising) in the amount of$12,000.00, decrease Line Item 1390 (Cont. Services) and increase Line Item 1353 (Printing) in the amount of $2,000.00—Director of Cultural & Arts Commission. 3. Approval of Fire Department Fire Gear Budget in the amount of$95,200.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 7, 2008 4:45 - 500 p.m. Council Chambers Roll Call: Members: Vice Chairperson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of December 17, 2007, as proposed. NEW BUSINESS 1. Approval of recommendation of award of bid to Ray Allen Mfg in the amount of $7,199.85 for three K-9 transport systems for the Police Department—Superintendent of Central Garage. 2. Garbage refund in the amount of$136.50 for 208 Windsor Drive—City Clerk. 3. Travel request for Police Officer to attend M16-AR15 Armorer School in St. Paul, Minnesota on January 27-February 1, 2008, with costs not to exceed $1,335.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk