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HomeMy WebLinkAbout2007 FINANCE COMMITTEE December 17, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of December 10, 2007, as proposed. NEW BUSINESS 1. Recommendation to approve bid in the amount of$3,641.00 from Bill Ramsey, Inc. for appraisal services at 218-220 and 224-226 W. 2nd Street, 216-222 Commercial Street, 217-219 Jefferson Street, 302 Jefferson Street and Parcel No. 8913-26-205-007— Community Planning and Development Director. 2. Amended travel request for Chief Electrical Inspector to take Commercial Electrical Inspector Test in Clive, Iowa on December 7-8, 2007, with costs not to exceed $415.00. 3. Travel request for Police Officer to travel to Everett, Washington on December 4-6, 2007, with costs no tot exceed $630.43. 4. Travel request for Rehabilitation Specialist to attend National Lead & Healthy Homes Grantees Conference and the Indoor Environmental Health and Technology Conference in Charleston, South Carolina on March 31-April 4, 2008, with costs not to exceed $2,108.00. 5. Travel request for Police Officer to attend Sex Crimes Investigators Conference in Des Moines, Iowa on January 28-31, 2008, with costs not to exceed $659.00. 6. Travel request for Community Development Director to attend HUD Training Basically CDBG Course in Fort Worth, Texas on March 10-18, 2008, with costs not to exceed $1,335.00. 7. Travel request for Mayor, Community Planning & Development Director, Community Development Director, and City Planner to meet with Congressional Delegation Members in Washington, DC on February 23-26, 2008, with costs not to exceed $1,255.00 each. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Traffic Safety Awareness Campaign — Drive Safe Cedar Valley Budget in the amount of$14,000.00—Superintendent of Traffic Operations. 2. Approval of Gerberich's Gadgetry Exhibit Guernsey Foundation Gift Budget in the amount of$10,000.00—Director of Cultural & Arts Commission. 3. Approval of RJ McElroy Trust — School Bus for Field Trips Budget in the amount of $37,800.00—Director of Cultural & Arts Commission. 4. Authorization to increase Line Item 3000 (Cash) and Line Item 1382 (Building Imp) in the amount of$17,786.67—Director of Waterloo Housing Authority. 5. Approval of Black Hawk Gaming Project — Signage Budget in the amount of $129,583.00—Director of Cultural & Arts Commission. 6. Approval of Library Learning Center Expansion Budget in the amount of $35,000.00— Library Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 10, 2007 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of December 3, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for service truck for Central Garage Department— Superintendent of Central Garage. 2. Authorization to sell one patrol car—Superintendent of Central Garage. 3. Authorization to sell eight Ford Crown Victorias and two Oldsmobile Cieras— Superintendent of Central Garage. 4. Authorization to seek bids for copier machine for Waterloo Regional Airport—Airport Director. 5. Recommendation on bids received for Storm Water Management Brochures No. 7 and 8 mailing—City Engineer. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 3, 2007 4:00—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of November 19, 2007, as proposed. NEW BUSINESS 1. Authorization to appoint a Police Sergeant from a current Civil Service List—Police Chief. 2. Travel request for Golf Manager and two Golf Superintendents to attend Iowa Turfgrass Conference in Ames, Iowa on January 21 —23, 2008, with costs not to exceed $355.00. 3. Travel request for Community Development Coordinator to attend National Community Development Association Winter Legislative and Policy meeting in Washington, DC on January 22-26, 2008, with costs not to exceed $2,185.00. 4. Travel request for Black Hawk County Building Inspector to attend IABO Code Seminars in West Des Moines, Iowa on January 20-23, 2008, with costs not to exceed $735.00. 5. Travel request for ICT Foreman and ICT Tech to attend 2008 National Electrical Code in Waterloo, Iowa on November 29, 2007, with costs not to exceed $400.00. 6. Request of Chief Financial Officer for approval of self-study continuing education course AICPA—Foundations in Governmental Accounting with costs not to exceed $200.00. 7. Travel request for Police Officer to attend Sniper/Observer School in Des Moines, Iowa on December 17-21, 2007, with costs not to exceed $387.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3722 (refund of Enrich IA monies) And Line Item 1320 (Semi-Prof Services) in the amount of $5,857.16—Library Bus. Office & Circulation Administrator. 2. Approval of West Shaulis Road Extension Budget in the amount of$4,400,000.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 19, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of November 13, 2007, as proposed. NEW BUSINESS 1. Amended travel request for Executive Director to attend Fair Housing Training Academy in Washington, DC on December 2-8, 2007, with costs not to exceed $2,696.61. 2. Sewer refund in the amount of$665.28 for 1937 Pinehurst Lane—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 13, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of November 5, 2007, as proposed. NEW BUSINESS 1. Approval of additional cost of $970.00 for Blue Prince computer system—Building Official/Maintenance Administrator. 2. Authorization for additional programming for Blue Prince system at a cost of $4,200.00—Building Official/Maintenance Administrator. 3. Yard waste refund in the amount of$69.00 for 220 Forest Avenue—City Clerk. 4. Garbage refund in the amount of$63.00 for 1247 Cedar Bend Street—City Clerk. 5. Travel request for visiting artist to attend opening of Youth Pavilion in Waterloo, Iowa on December 6-8, 2007, with costs not to exceed $225.00. 6. Travel request for Police Officer to attend Rifle Instructor School in Des Moines, Iowa on December 5, 2007, with costs not to exceed $230.50. 7. Travel request for Chief Electrical Inspector to take commercial electrical inspector test in Clive, Iowa on December 7-8, 2007, with costs not to exceed $350.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Training Rescue Pad Budget in the amount of$100,000.00—Fire Chief. 2. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1528 (WPD Canine) in the amount of$1,100.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 5, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of October 22, 2007, as proposed. NEW BUSINESS 1. Approval of garbage exemption forms for calendar year 2008—City Clerk. 2. Garbage refund in the amount of$2,037.00 for 212 West 10`h Street—City Clerk. 3. Authorization to seek bids for one 19,000 GVW truck with hydraulic lift for the Sanitation Department-Superintendent of Central Garage. 4. Authorization to seek bids for one automated side-loading garbage truck for the Sanitation Department-Superintendent of Central Garage. 5. Travel request for Police Officer to attend Open Sight Rifle Instructor School in Des Moines, Iowa on October 1-5, 2007, with costs not to exceed $502.00. 6. Travel request for Police Officer to attend Radar/Lidar Instructor Course in Pleasant Hill, Iowa on October 29-November 2, 2007, with costs not to exceed $532.00. 7. Travel request for Contracts & Grants Coordinator to attend Phase I/II Environmental Assessment and Remedial Action Training in Des Moines, Iowa on November 27-28, 2007, with costs not to exceed $420.00. 8. Travel request for Sports Manager to attend National Alliance for Youth Sports Conference in Orlando, Florida on November 24-December 1, 2007, with costs not to exceed $1,711.63. 9. Travel request for Sergeant to attend 2007 Crime Victim Justice Conference in Des Moines, Iowa on November 7-8, 2007, with costs not to exceed $170.00. 10. Travel request for Instructor for Crash Zone Computers to conduct Crash Zone Computer training at the Police Department on November 13-16, 2007, with costs not to exceed $345.00. 11. Travel request for Development/Marketing Director to attend GEM$ Grant Writing Workshop on October 30-November 1, 2007, with costs not to exceed $150.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Alcohol Incentive Grant Budget in the amount of$31,500.00—Police Chief. 2. Approval of Freese Rubble Bond Project in the amount of$10,000.00—Chief Financial Officer. 3. Approval of numerous line item amendments in the total amount of$30,969.00—Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 22, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of October 15, 2007, as proposed. NEW BUSINESS 1. Travel request for Superintendent of Central Garage to attend Sourcing in the Public Sector Seminar in Cedar Rapids, Iowa on November 5-7, 2007, with costs not to exceed $475.00. 2. Sewer refund in the amount of$233.52 for 1719 Zamora Drive—City Clerk. 3. Travel request for two Garage Mechanics to attend Injectronics GM Training in Waterloo, Iowa on October 25, 2007, with costs not to exceed $250.00. 4. Travel request for Community Development Coordinator and Manager of Rehabilitation Services to attend 2007 New Grantees Orientation Conference in Washington, DC on November 26-28, 2007, with costs not to exceed$1,305.00 and $1,205.00 respectively. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Chamberlain Demo Ph2 Budget in the amount of$405,993.72—Community Planning and Development Director. 2. Approval of ConAgra Foods grant Budget in the amount of $150,000.00—Community Planning and Development Director. 3. Authorization to increase Line Item 3345 (Haz Mat FEMA) and Line Item 1371 (Bldg Maintenance) in the amount of$1,500.00—Fire Chief. 4. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $5,000.00, Line Item 3750 (Sale of Bonds) in the amount of$4,000.00, Line Item 1567 (Rec Supply) in the amount of$5,000.00 and Line Item 2168 (Park Improvement) in the amount of$4,000.00—Leisure Services Director. 5. Approval of F.Y. 2007 U.S. 63/Westfield Avenue Connection Budget in the amount of $1,032,171.30—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 15, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of October 8, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for one 4-wheel drive truck chassis with service body for Building Maintenance Department—Superintendent of Central Garage. 2. Authorization to seek bids for one heavy duty chipper unit for the Parks Department— Superintendent of Central Garage. 3. Authorization to sell two compact pickup trucks via electronic auction—Superintendent of Central Garage. 4. Approval of low bid of$9,600.00 from Floor Decor to replace carpet in the link between the parking ramp and Ramada Inn—Building Official/Maintenance Administrator. 5. Approval of additional cost of$1,000.00 for the replacement of the AC unit at Fire Station No. 1—Building Official/Maintenance Administrator. 6. Yard waste refund in the amount of$45.00 for 1506 Garden Avenue—City Clerk. 7. Authorization to donate 15 civil defense sirens to Black Hawk County Emergency Management—Superintendent of Traffic Operations. 8. Travel request for Chief Building Inspector and Chief HVAC Inspector to attend AIA Iowa/IABO Seminar in Des Moines, Iowa on November 6-7, 2007, with costs not to exceed $705.00. 9. Travel request for Leisure Services Facilities Manager to attend Playground Maintenance Workshop in Coralville, Iowa on October 18, 2007, with costs not to exceed $130.00. 10. Travel request for Sports Manager to attend National Alliance for Youth Sports Conference in Orlando, Florida on November 25-December 1, 2007, with costs not to exceed $1,711.63. 11. Travel request for Assistant City Engineer to attend Managing Stormwater Quality in Iowa Workshop in Cedar Rapids, Iowa on November 6&7, 2007, with costs not to exceed $295.00. Ii 12. Travel request for two Maintenance Electricians, Traffic Engineer and Signal Technician to attend Brown Traffic Products Annual Users Group Conference in Davenport, Iowa on December 3-6, 2007, with costs not to exceed $1,000.00. 13. Travel request for two Maintenance Electricians and Signal Technical II to attend Traffic Control Corporation Traffic Management Expo 2007 in Addison, Illinois on November 6-8, 2007, with costs not to exceed $895.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Secure Our Schools Grant Budget in the amount of $97,198.00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 8, 2007 5:05 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of October 1, 2007, as proposed. NEW BUSINESS 1. Travel request for Police Lieutenant and Police Sergeant to attend Remington Armor School in Montezuma, Iowa on October 22-23, 2007, with costs not to exceed $1,200.00. 2. Travel request for Fair Housing Coordinator to attend Fair Housing Academy Training in Washington, DC on December 10-14, 2007, with costs not to exceed $2,696.61. 3. Amended travel request for Executive Director of Waterloo Human Rights Commission changing the dates to attend Fair Housing Training Academy in Washington, DC on December 3-7, 2007, with costs not to exceed $2,696.61. 4. Travel request for Police Officer and Civilian Planner to attend Automated Critical Asset Management System Training in Des Moines, Iowa on October 22-26, 2007, with costs not to exceed $762.40. 5. Travel request for Mayor and Airport Director to meet with airline planners in Las Vegas, Nevada on November 19-20, 2007, with costs not to exceed $740.00. 6. Approval of bid received from KWS, Inc. in the amount of$21,300.00 for installation of six early warning sirens—Superintendent of Traffic Operations. 7. Approval of bid received from Radio Communications in the amount of $4,193.00 for seven window partitions for police patrol cars—Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1528 (WPD Canine) in the amount of$2,000.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 1, 2007 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of September 24, 2007, as proposed. NEW BUSINESS 1. Authorization to hire Able Pest Control to furnish labor, material and equipment to remove and install bird netting between the parking ramp and the Ramada Inn at a cost of $2,795.00—Building Official/Maintenance Administrator. 2. Approval of low bid of$9,300.00 from Floor Decor to replace carpet in the link between the parking ramp and Ramada Inn at a cost of$9,300.00—Building Official/Maintenance Administrator. 3. Approval of low bid from Air Service Inc. in the amount of$10,800.00 for air conditioner unit at the Carnegie Annex—Building Official/Maintenance Administrator. 4. Authorization to seek bids for 2008, 15,000 GVW truck chassis with Dump Box and Snow Plow—Superintendent of Central Garage. 5. Approval of increase in petty cash of$500.00 each for a total of$1,000.00 for four concession cash bags for Young Arena—Leisure Services Director. 6. Travel request for Police Officer to attend Crimes Against Children Task Force Class in Dearborn, Michigan on September 30-October 5, 2007, with costs not to exceed $800.00. 7. Travel request for Chief Financial Officer to attend IASCPA Exempt Organizations Conference in West Des Moines, Iowa on October 15, 2007, with costs not to exceed $230.00. 8. Travel request for Executive Director of Human Rights Commission, Human Rights Specialists and Commissioners to attend 2007 Equal Opportunity Law Update Seminar in Lawrence, Kansas on October 15-17, 2007, with costs not to exceed $1,850.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3368 (EPA Grant) and Line Item 2103 (Engineering) in the amount of$89,448.08—Chief Financial Officer. 2. Approval of Straub Water Line Budget in the amount of $7,000.00—Assistant Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 24, 2007 4:05 —4:20 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of September 17, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for rental of three motor graders and one end loader for snow operations—Superintendent of Central Garage. 2. Garbage refund in the amount of$93.00 for 116 South Street—City Clerk. 3. Amendment to travel request for Community Development Director and Waterloo Housing Partnership Coordinator to attend IHOEP 20007 Housing Iowa Conference in Des Moines, Iowa on October 23-24, 2007, with costs not to exceed $728.00. 4. Travel request for numerous public safety officers to attend Annual Iowa LEIN Network Conference and Training in Johnston, Iowa on October 14-17, 2007, with costs not to exceed$4,450.50. 5. Travel request for Instrument Control Foreman and Sewer Maintenance Worker to attend Training for TV van in Waukesha, Wisconsin on October 9-10, 2007, with costs not to exceed $379.00. 6. Travel request for Airport Maintenance Employees to attend FAA Required Live Burn Training in Dubuque, Iowa on September 26-27, 2007, with costs not to exceed $1,600.00. 7. Travel request for Medical Officer to attend IEMSA Conference in Des Moines, Iowa on November 8-10, 2007, with costs not to exceed $675.00. 8. Approval of request of Director of Cultural & Arts Commission to rent school bus through Exceptional Persons Transportation for performance artists for event to be held in Waterloo, Iowa on October 6, 2007, with costs not to exceed $120.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to merge 12GRT account with balance in Smoke Detectors account for the purchase of smoke or carbon dioxide detectors and fire safety for senior citizens for a total balance of$9,524.68—Fire Chief. 2. Approval of EPA CMC Cleanup Grant Budget in the amount of $350,000.00— Community Planning and Development Director. 3. Approval of 11 GRT Budget in the amount of$87,833.00—Police Chief. 4. Authorization to increase Line Item 3000 (Cash) and Line Item 1537 (Horticulture) in the amount of$7,000.00—Leisure Services Director. 5. Authorization to increase Line Item 3000 (Cash) and Line Item 1371 (Bldg Mtce) in the amount of$4,291.61—Community Planning and Development Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1337 (Collection Consv.) in the amount of$2,000.00—Director of Cultural and Arts Commission. 7. Authorization to increase Line Item 3000 (Cash) and Line Item 1537 (Hort) in the amount of$9,500.00—Leisure Services Director. 8. Authorization to increase Line item 3000 (Cash) and Line Item 1511 (Aggregates) in the amount of$3,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 17, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of September 10, 2007, as proposed. NEW BUSINESS 1. Authorization to sell Vector style lightbars and related equipment to Robert Conway III—Police Chief 2. Garbage refund in the amount of$63.00 for 3805 West 4th Street—City Clerk. 3. Yard Waste Refund in the amount of$63.00 for 2209 Randolph Street—City Clerk. 4. Travel request for Police Lieutenant and Police Officer to attend 2007 National Association of Field Training Officers Conference in Johnston, Iowa on September 27- 28, 2007, with costs not to exceed $571.00. 5. Recommendation on bids received for police lightbars, patrol car equipment and patrol car graphics for seven 2008 Ford Crown Victorias—Police Chief PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Claims & Contingency) and increase Line Item 1112 (Part Time Salaries) in the amount of $1,000.00—Director of Waterloo Housing Authority. 2. Authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1364 (Liability) in the amount of$16,500.00—City Clerk. 3. Approval of MidAmerican Energy — Plant Some Shade Trees Budget in the amount of $16,330.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMIT FEE September 10, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of September 4, 2007, as proposed. NEW BUSINESS 1. Authorization to purchase demonstrator traffic line paint machine at a cost of $32,003.00—Superintendent of Central Garage. 2. Authorization to purchase used 1990 Sno-Go Model MP3D Loader Mounted Snow Blower at a cost of$38,143.00—Superintendent of Central Garage. 3. Authorization to seek bids for seven rear seat partitions for 2008 patrol cars— Superintendent of Central Garage. 4. Authorization to seek bids for three K-9 transport systems—Superintendent of Central Garage. 5. Travel request for Manager of Rehabilitation and Rehabilitation Specialist to attend IAHO Fall Conference Certification & Recertification in Waterloo, Iowa on October 3-5, 2007, with costs not to exceed$250.00 each. 6. Recommendation on bids received for uniforms for Waterloo Fire Rescue—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Community Foundation Grant — Travel Budget in the amount of $5,000.00—Director of Cultural & Arts Commission. 2. Authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1561 (Supplies) in the amount of$1,032.00—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 4, 2007 4:40 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. • Approval of Minutes of August 27, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for a 3 yard dump box—Superintendent of Central Garage. 2. Garbage refund in the amount of$170.00 for 914 Linden Avenue—City Clerk. 3. Garbage refund in the amount of$21.00 for 1603 West 4th Street—City Clerk. 4. Recommendation on bids received for F.Y. 2008 Culvert Repair and Drainage Improvement—Associate Engineer. 5. Travel request for Community Development Director and Waterloo Housing Partnership Coordinator to attend IHOEP 2007 Housing Iowa Conference in Des Moines, Iowa on October 23-24, 2007, with costs not to exceed $364.00. 6. Travel request for Police Sergeant and Police Officer to travel to Vohne Liche Kennels in Denver, Indiana on September 9-11, 2007, with costs not to exceed $700.00. 7. Travel request for Police Officer to attend Fundamentals of Fingerprinting Course in Des Moines, Iowa on September 10-14, 2007, with costs not to exceed $565.00. 8. Travel request for various public safety officers to attend MidStates Organized Crime Information Center 27th Annual Conference and Training Session in Appleton, Wisconsin on September 24-28, 2007, with costs not to exceed $7,742.00. 9. Travel request for Director and Curator to travel to Guanajuato, Mexico on March 25- April 10, 2008, with costs not to exceed $3,596.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations-Restricted) and Line Item 2168 (Park Improvement) in the amount of$500.00—Leisure Services Director. 2. Approval of F.Y. 2008 Riverview Recreational Trail Budget in the amount of $407,635.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 27, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of August 20, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for seven 2008 patrol cars for the Police Department— Superintendent of Central Garage. 2. Authorization to seek bids to equip seven black and white Ford Crown Victoria police patrol cars—Police Chief. 3. Authorization to purchase 10 Toughbook in-car computers at a cost of $40,510.00— Building Official/Maintenance Administrator. 4. Authorization to pay invoice in the amount of$1,850.00 for sewer repair at 2720 East 4th Street—Building Official/Maintenance Administrator. 5. Authorization to seek bids for 8 early warning sirens—Superintendent of Traffic Operations. 6. Travel request for Digital Arts Manager to attend Iowa Arts Council Strategic Planning Retreat in Des Moines, Iowa on September 10-11, 2007, with costs not to exceed $215.00. 7. Travel request for Cultural & Arts Director and Curator to attend Haitian Art Society Annual Conference in San Diego, California on September 20-24, 2007, with costs not to exceed $2,580.00. 8. Travel request for Police Sergeant to attend Building and Enhancing Your Coordinated Community Response to Battering Training in St. Louis, Missouri on September 17-20, 2007, with costs not to exceed $125.00. 9. Authorization to purchase software at a cost of$6,929.00 for traffic engineering analysis and design, closed networking and traffic control—Superintendent of Traffic Operations. 10. Authorization to send three WFR personnel to Hawkeye Community College Paramedic Program at a cost of$7,510.80—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Cash Line Item and Lien Item 1536 (Trees) in the amount of $2,135.37—Leisure Services Director. 2. Authorization to increase Line Item 1710 (Claim & Contingency) and Line Item 2117 (Motor Vehicles) in the amount of$2,183.60—Director of Waterloo Housing. 3. Approval of BEDI Grant Budget for single family rehab in the amount of$500,000.00— Community Development Director. 4. Approval of Youth Pavilion Exhibit-Equipment Budget for the Ceramics Studio in the amount of$50,000.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 20, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of August 13, 2007, as proposed. NEW BUSINESS 1. Approval of acceptance of bid in the amount of 6,000.00 for Police K-9—Police Chief. 2. Recommendation on bids received for FY08 ammunition and supply needs—Police Chief. 3. Authorization to seek bids for one Pro-Patch Hot Asphalt patcher installed on 2008 Class 7 truck—Superintendent of Central Garage. 4. Garbage refund in the amount of$46.50 for 1632 Franklin Street—City Clerk. 5. Garbage refund in the amount of$46.50 for 614 Elm Street—City Clerk. 6. Garbage refund in the amount of$105.00 for 927 Newton Street—City Clerk. 7. Yard waste refund in the amount of$36.00 for 511 Campbell Avenue—City Clerk. 8. Travel request for Records Manager and Police Officer to attend TraCS Statewide User Group meeting in West Des Moines, Iowa on September 5-6, 2007, with costs not to exceed $244.00. 9. Travel request for Human Resources Manager to attend Iowa Public Employer Labor Relations Association Annual meeting in Council Bluffs, Iowa on September 12-14, 2007, with costs not to exceed $356.08. 10. Travel request for Human Resources Director to attend Iowa Public Employer Labor Relations Association Annual meeting in Council Bluffs, Iowa on September 12-14, 2007, with costs not to exceed $356.08. 11. Travel request for Executive Director of Human Rights Commission to attend National Association of Human Rights Workers & International Association of Official Human Rights Agencies Joint Conference in Atlanta, Georgia on September 16-21, 2007, with costs not to exceed $1,795.00. 8- 12. Authorization to implement the West 4th Street and Allen Street Safety Improvement project at an estimated maximum cost of $22,000.00—Superintendent of Traffic Operations. 13. Authorization to purchase additional fire hose at current bid price from Ed M. Feld Equipment at a cost of$14,567.50—Fire Chief. 14. Travel request for Curator to attend Vodou Riche Exhibition in Chicago, Illinois on September 6-7, 2007, with costs not to exceed $210.00. 15. Travel request for Police Sergeant and Police Officer to attend 18th Annual Problem- Oriented Policing Conference in Madison, Wisconsin on September 23-26, 2007, with costs not to exceed $1,670.00. 16. Travel request for two Police Captains to attend Iowa Police Executive Forum "On Being Chief' in Dubuque, Iowa on September 26-27, 2007, with costs not to exceed $390.00. 17. Travel request for Police Officer to attend International Outlaw Motorcycle Gang Investigators Association Conference in West Palm Beach, Florida on September 9-14, 2007, with costs not to exceed $1,675.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Waterloo Eliminates Lead Hazards-EPA budget in the amount of $100,000.00—Community Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 13, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of August 6, 2007, as proposed. NEW BUSINESS 1. Recommendation on bids received for F.Y. 2008 Culvert Repair & Drainage Improvement—Associate Engineer. 2. Travel request for Police Sergeant to attend Practical Homicide Investigation Seminar in Wheaton, Illinois on September 23-28, 2007, with costs not to exceed $1,398.00. 3. Travel request for two Police Officers to attend Firearms Instructor School in Johnston, Iowa on August 20-31, 2007, with costs not to exceed $1,670.00. 4. Yard waste refund in the amount of$135.00 for 1605 Newell Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forfeitures) in the amount of$10,000.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 6, 2007 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. • Approval of Minutes of July 23, 2007, as proposed. NEW BUSINESS 1. Approval of request to increase pre-authorization level to $2,500.00 for repair items for mobile, stationery and building equipment—Mayor Hurley. 2. Authorization to donate retired K-9 Endy to Officer Gergen—Police Chief. 3. Authorization to seek bids for firefighter bunker gear—Fire Chief. 4. Yard waste refund in the amount of$63.00 for 821 Linden Avenue—City Clerk. 5. Yard waste refund in the amount of$78.00 for 1222 Columbia Street—City Clerk. 6. Garbage refund in the amount of$441.00 for 320 Mulberry Street—City Clerk. 7. Authorization to sell two Police Department Investigations Division vehicles— Superintendent of Central Garage. 8. Authorization to sell one 1995 Oldsmobile Ciera—Superintendent of Central Garage. 9. Authorization to sell eight Police Department Ford Crown Victoria sedans— Superintendent of Central Garage. 10. Approval of bid received from Valuation Services in the amount of $4,000.00 for appraisal services for the Virden Creek project—City Planner. 11. Approval of bid received from Ament, Inc. for up to $2,000.00 for survey work as part of the Menards development project—City Planner. 12. Travel request for two Police Officers to attend Region 3 Bomb In-Service Training in Deadwood, South Dakota on September 16-21, 2007, with costs not to exceed $1,919.60. 13. Travel request for two Police Sergeants and two Police Officers to attend Midwest Mounted Patrol Clinic in Maple Plains, Minnesota on September 19-23, 2007, with costs not to exceed $2,445.00. 14. Travel request for Executive Director of Human Rights Commission to attend National Fair Housing Training Academy in Washington, DC on September 23-29, 2007, with costs not to exceed$2,696.61. 15. Travel request for Executive Director of Human Rights Commission to attend Advanced Grantsmanship/Grant Administrative Training for Faith Based and Community Based Organizations in Kansas City, Kansas on August 14-16, 2007, with costs not to exceed $330.00. 16. Approval of expenses in the amount of$440.00 for Road to Freedom ADA Bus Tour on August 10, 2007. 17. Authorization to seek bids for uniforms—Fire Chief. 18. Authorization to seek bids for a 2008 1 ton diesel pickup truck with refuse container for the Leisure Services Parks Department—Superintendent of Central Garage. 19. Approval of award of bid in the amount of$15,253.00 to Witham Ford for one 2008 Ford Ranger for the Building Inspections Department—Superintendent of Central Garage. 20. Approval of award of bid in the amount of$15,253.00 to Witham Ford for one 2008 Ford Ranger for the Sanitation Department—Superintendent of Central Garage. 21. Amended travel request for Cultural & Arts Director, Curator, Janet Feldman, Susan Sutton-Robinson, Ute Stebich and Bill Bollendorf to pick up donations for the collection, meet with donors and gallerists in NYC, Rhode Island and Massachusetts on July 9-17, 2007, with costs not to exceed $3,480.00. 22. Approval of low bid in the amount of$6,662.50 to ED M. Feld Equipment for purchase of fire hose—Fire Chief. 23. Travel request for Iowa Falls Police Officer to attend Active Shooter Train The Trainer School in Mason City, Iowa on August 12-17, 2007, with costs not to exceed $1,115.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Expo Construction Budget in the amount of $4,677,887.51—Community Planning & Development Director. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1555 (Minor Equip.) in the amount of$7,960.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 23, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of July 16, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for replacement for police canine Endy—Police Chief. 2. Authorization to purchase computer hardware and software items for stand-alone computer system and approval of agreement for support services—Police Chief 3. Recommendation on bids received for F.Y. 2007 Storm Sewer to Alley-500 Block Ansborough Avenue—Assistant City Engineer. 4. Recommendation on bids received for F.Y. 2007 4th Street Sidewalk Repairs—Assistant City Engineer. 5. Approval of award of survey bid to Valuation Services, Inc. for $1,200.00 for appraisal of excess property acquired as part of the Martin Luther King Jr. Drive project—City Planner. 6. Garbage refund in the amount of$54.00 for 423 Euclid Avenue—City Clerk. 7. Garbage refund in the amount of$126.00 for 809 Dena Street—City Clerk. 8. Garbage refund in the amount of$63.00 for 820 Cornwall Avenue—City Clerk. 9. Travel request for Police Officer to attend Basic Tactical Officer School at Camp Ripley, Minnesota on August 7-11, 2007, with costs not to exceed $775.00. 10. Travel request for Leisure Services Director to attend 2007 National Recreation and Parks Association Congress & Exposition in Indianapolis, Indiana on September 23-29, 2007, with costs not to exceed $1,867.25. 11. Travel request for Councilperson to attend Iowa League of Cities 109th Annual Conference & Exhibit in Dubuque, Iowa on September 26-28, 2007, with costs not to exceed$360.00. 12. Travel request for 3 Airport Maintenance personnel to attend First Responder Training in Waterloo, Iowa on June 3-July 9, 2007, with costs not to exceed $2,090.00. 13. Authorization to seek bids for one 2008 extended cab, 2-wheel drive pickup for the Sanitation Department—Superintendent of Central Garage. 14. Authorization to seek bids for one 2008 extended cab, 2-wheel drive pickup for the Building Inspection Department—Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Tri County Task Force Budget in the amount of$283,173.00—Police Chief. 2. Approval of Acquisition/Demo of 203 Jefferson Budget in the amount of$616,117.00— Community Planning & Development Director. 3. Approval of HRDP Grant budget in the amount of$33,250.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 16, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of July 9, 2007, as proposed. NEW BUSINESS 1. Authorization to sell Vector lightbars and related equipment—Police Chief. 2. Recommendation on bids received for F.Y. 2008 Flood Control Riprap Spraying— Associate Engineer. 3. Approval of additional cost of $2,300.00 for installation of steel poles for the Fire Training Center Exterior Lighting Project—Building Official/Maintenance Administrator. 4. Authorization to seek bids for hose—Fire Chief. 5. Yard waste refund in the amount of$135.00 for 919 E. Donald Street—City Clerk. AMEND -6. Travel request for Jr. Art Gallery Director to attend Madison Fine Arts Festival in Madison, Wisconsin on July 14-15, 2007, with costs not to exceed $183.00. 7. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2007 Fall Conference in Iowa City, Iowa on August 15-17, 2007, with costs not to exceed $475.00. 8. Travel request for Firefighter to attend Governor's Conference on Public Health in Des Moines, Iowa on August 2-3, 2007, with costs not to exceed $240.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Summer Harmony Day 2 budget of$949.50—Executive Director of Human Rights Commission. 2. Approval of Airport Blvd & East Bound Broadway Street budget of $43,000.00— Superintendent of Traffic Operations. 3. Approval of Airport Blvd & West Bound Broadway Street budget of $155,500.00— Superintendent of Traffic Operations. 4. Approval of Dubuque Road and Idaho/Adrian Streets budget of $120,000.00— Superintendent of Traffic Operations. 5. Approval of Federal Violence Against Women budget in the amount of $85,976.00— Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 9, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of June 25, 2007, as proposed. NEW BUSINESS 1. Recommendation on bids received for Police Department's FY08 uniform and supplies— Police Chief. 2. Recommendation on bids received for property appraisal of Canadian National Railroad at Burton Avenue and Broadway Street—City Planner. 3. Travel request for Police Captain to attend Governor's Homeland Security Conference in Des Moines, Iowa on July 16-18, 2007, with costs not to exceed$436.22. 4. Travel request for Morrice, Michigan Fire Chief to travel to Waterloo, Iowa for Fire Chief interview on June 13, 2007, with costs not to exceed $503.96. 5. Travel request for Joplin, Missouri Fire Chief to travel to Waterloo, Iowa for Fire Chief interview on June 13, 2007, with costs not to exceed $592.28. 6. Travel request for Building Official/Maintenance Administrator to attend ICC Annual Conference and Education Program in Reno, Nevada on September 29-October 4, 2007, with costs not to exceed $2,127.00. 7. Travel request for Fair Housing Coordinator to attend mandatory fair housing training in Washington, DC on August 19-25, 2007, with costs not to exceed $2,496.61. 8. Request from Human Rights Director for approval of expenses to hold Summer Harmony Day 2 in Waterloo, Iowa on June 21, 2007, with costs not to exceed$1,224.50. 9. Travel request for Human Resources Director to attend PERB Conference in West Des Moines, Iowa on September 20-21, 2007 with costs not to exceed $325.00. 10. Travel request for Max Collins and Barbara Collins for presentation at Max Allan Collins Film Expo in Waterloo, Iowa on September 21-22, 2007, with costs not to exceed $199.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of School Resource Officers budget in the amount of $140,000.00—Police Chief. 2. Approval of Mayor's YES Initiative Budget in the amount of $15,000.00—Leisure Services Director. 3. Approval of Radio Frequency Reconfiguration Budget in the amount of $46,450.00— Building Official/Maintenance Administrator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 25, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of June 18, 2007, as proposed. NEW BUSINESS 1. Travel request for Police Officer to attend Basic School Resource Officer Course in Des Moines, Iowa on July 16-20, 2007, with costs not to exceed $1,108.52. 2. Travel request for Mayor Hurley to attend Iowa League of Cities 109`h Annual Conference & Exhibit in Dubuque, Iowa on September 27-28, 2007, with costs not to exceed $190.00. ADD - 3. Travel request for Cultural & Arts Director and Curator to pick up donations for the collection, meet with donors and gallerists in NYC, Rhode Island and Massachusetts on July 8-15, 2007, with costs not to exceed $3,480.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 18, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of June 11, 2007, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$31.50 for 1218 Easton Avenue—City Clerk. 2. Travel request for a Police Officer and Analyst to attend 4th Annual Governor's Homeland Security Conference in Des Moines, Iowa on July 16-18, 2007, with costs not to exceed $636.22. 3. Travel request for two Police Officers to attend Precision Driving Instructor Course in Des Moines, Iowa on July 19, 2007, with costs not to exceed $250.00. 4. Request of Executive Director of Human Rights Commission for authorization to expend $450.00 to co-sponsor the Juneteenth Multicultural Business Expo in Waterloo, Iowa on June 19, 2007. 5. Authorization to seek bids for uniforms and supplies and ammunition and supplies— Police Chief. 6. Authorization to seek bids for fire hose for fire apparatus—Acting Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 11, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of June 4, 2007, as proposed. NEW BUSINESS 1. Recommendation on bids received for security services for city ramps—City Clerk. 2. Recommendation on bids received for parking cashier services for the West 5th Street/Convention Center ramp—City Clerk. 3. Garbage refund in the amount of$126.00 for 244 Palmer Drive—City Clerk. 4. Yard waste refund in the amount of$45.00 for 516 Sunset Road—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of RiverWalk Loop Trail budget in the amount of$989,531.00—City Engineer. 2. Approval of F.Y. 2007 Waterloo Dam Rehabilitation and River Wall Reconstruction Budget in the amount of$5,530,048.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 4, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of May 29, 2007, as proposed. NEW BUSINESS 1. Authorization to purchase copier at an estimated cost of less than $5,000.00— Superintendent of Traffic Operations. 2. Authorization to piggyback off of low bid from Community Motors for one 2007 Chevrolet Impala—Superintendent of Central Garage. 3. Recommendation to accept bid in the amount of$3,435.00 from Service Signing, L.C. to provide traffic control for work performed at three railroad crossings by the Canadian National/Illinois Central Railroad—Associate Engineer. 4. Garbage refund in the amount of $315.00 for 3833, 3844, 3846, 3847, 3855 and 3865 Trent Lane—City Clerk. 5. Travel request for Police Officer to attend Cyber Investigation 101 Stop Course in Johnston, Iowa on June 20-21, 2007, with costs not to exceed $196.00. 6. Request from Executive Director of Human Rights Commission to expend $300.00 for Summer Harmony Day 2 to be held in Waterloo, Iowa on June 21, 2007. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 29, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of May 21, 2007, as proposed. NEW BUSINESS 1. Approval of recommendation to award bid in the amount of$900.00 to American Testing and Training for asbestos survey of 206 W. Mullan Avenue and 220-222 Jefferson Street—Contracts and Grants Coordinator. 2. Yard waste refund in the amount of$63.00 for 130 Mohawk Street—City Clerk. 3. Travel request for Chief Financial Officer to attend Iowa Governmental Audits — Local Government Update in Coralville, Iowa on May 22, 2007, with costs not to exceed $335.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 21, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of May 14, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for parking cashier services at West 5th Street/Convention Center ramp—City Clerk. 2. Authorization to seek bids for security services at city ramps—City Clerk. 3. Yard waste refund in the amount of$132.00 for 1941 West 7th Street—City Clerk. 4. Garbage refund in the amount of$93.00 for 301 Leland Avenue—City Clerk. 5. Travel request for Firefighter to teach class at Boscobel, Wisconsin on May 21-22, 2007, with costs not to exceed $215.00. 6. Travel request for City Engineer to attend 2007 American Public Works Association International Public Works Congress & Exposition in San Antonio, Texas on September 8-15, 2007, with costs not to exceed $2,363.10. 7. Travel request for three Airport Maintenance staff to attend Lake Superior College ARFF training in Duluth, Minnesota on May 29-31, 2007, with costs not to exceed $3,695.00. 8. Travel request for Chief Financial Officer to attend 2007 Iowa Governmental Roundtable in Des Moines, Iowa on May 17, 2007, with costs not to exceed $285.00. 9. Travel request for Contracts and Grants Coordinator to attend 24 Hour Hazwop/Emergency Response Course in Cedar Rapids, Iowa on June 12-14, 2007, with costs not to exceed $415.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to make numerous line item amendments in the amount of $75,808.00— Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 14, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of May 7, 2007, as proposed. NEW BUSINESS 1. Approval of proposal from RC Systems in the amount of$7,575.00 for materials and labor for a base and client unit at their tower on Ansborough and a cost of$5,037.00 for materials and installation of a single spectra dome for the intersection of San Marnan Drive and Ansborough Avenue—Superintendent of Traffic Operations. 2. Recommendation to accept bid for Aperture Card Scanning Services from Amcad in the amount of$7,140.00—Associate Engineer. 3. Yard waste refund in the amount of$126.00 for 314 Candlewick Road—City Clerk. 4. Yard waste refund in the amount of$54.00 for 610 Dawson Street—City Clerk. 5. Yard waste refund in the amount of$67.10 for 117 Linwood Avenue—City Clerk. 6. Travel request for two Police Officers to attend High Risk Swat Operations School in Muscatine, Iowa on June 4-8, 2007, with costs not to exceed $2,010.00. 7. Travel request for Police Officer to attend Practical Homicide Investigation Seminar in St. Paul, Minnesota on June 11-13, 207, with costs not to exceed$680.00. 8. Approval of Human Rights Commission Job Expo at Waterloo Center For The Arts on June 5, 2007, with costs not to exceed $350.00. 9. Authorization to use General Obligation Bond funds programmed for Lead match and Lead only projects for lead abatement in conjunction with CDBG and HOME Owner- Occupied Housing Rehabilitation Projects—Community Development Director. 10 Travel request for Police Officer to attend Hostage Negotiation School in Iowa City, Iowa on June 25-59, 2007, with costs not to exceed $779.00 11. Travel request for Community Development Coordinator to attend National Community Development Association 2007 Annual Conference in San Francisco, California on June 18-22, 2007, with cost not to exceed $2,254.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of numerous line item amendments in the total amount of $6,700.00— Superintendent of Traffic Operations. 2. Approval of numerous line item amendments in the total amount of $36,147.00— Waterloo Housing Authority Director. 3. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forfeitures) in the amount of $10,000.00; increase Line Item 3000 (Cash) and Line Item 1512 (Tri County Forfeitures) in the amount of$45,000.00—Police Captain. 4. Authorization to increase Line Item 3720 (Donations-Restricted) and Line Item 1567 (Rec. Supply) in the amount of$2,000.00—Leisure Services Director. 5. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $6,000.00, Line Item 3750 (Sale of Bonds) in the amount of$9,000.00, Line Item 1567 (Rec. Supply) in the amount of $6,000.00 and Line Item 2168 (Park Improvements) in the amount of$9,000.00—Leisure Services Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forfeitures) in the amount of$10,000.00—Police Captain. 7. Authorization to increase Line Item 3361 (State Grant) and Line Item 1114 (Overtime) in the amount of$2,099.50—Police Chief 8. Authorization to increase Line Item 3800 (Misc. Revenue) and Line Item 1569 (Equip Parts) in the amount of$1,700.00, Line Item 3800 (Misc. Revenue) and Line Item 1533 (Gasoline) in the amount of$1,800.00—Leisure Services Director. 9. Authorization to increase Line Item 3473 (Beer Sales) in the amount of$6,707.00, Line Item 1546 (Beer) in the amount of $6,500.00, Line Item 3481 (Concessions) and Line Item 1553 Resale Merch) in the amount of $7,800.00, Line Item 1579 (Wearing Apparel) in the amount of$207.00—Leisure Services Director. 10. Authorization to increase Line Item 3473 (Beer Sales) and Line Item 1112 (Part Time) in the amount of$26,000.00, Line Item 1571 (Equip Parts) and Line Item 1541 (Cleaning Supply) in the amount of $1,000.00, Line Item 1364 (Dram Shop) and Line Item 1579 (Wearing Apparel) in the amount of $207.00, Line Item 3481 (Concessions) and Line Item 1553 (Resale Merch) in the amount of$20,000.00—Leisure Services Director. 11. Authorization to increase Cash and Line Item 1567 in the amount of$1,030.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 7, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of April 23, 2007, as proposed. NEW BUSINESS 1. Approval of bid received from Evans Inspection Service in the amount of$2,675.00 for asbestos survey for 416 Jefferson, 420 Jefferson, 310 West Park and 300 West Park--- Community Development Planning& Development Director. 2. Travel request for Firefighter to attend Fire Academy in Emmetsburg, Maryland on July 21-28, 2007, with costs not to exceed $126.30. 3. Travel request for Mayor and Airport Director to meet with airline planners in Las Vegas, Nevada on May 22, 2007, with costs not to exceed $970.22. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of IA DNR— MidAmerican Energy Plant Some Shade budget in the amount of $16,285.00—Leisure Services Director. 2. Authorization to increase Line Item 3350 (Federal Grants) and Line Item 1351 (Advertising) in the amount of$35,000.00; increase Line Item 3000 (Cash-PFC) and Line Item 1319 (Audit Expense) in the amount of$200.00—Airport Director. 3. Authorization to increase Line Item 1710 (Claim & Co.) and Line Item 2117 (Motor Vehicles) in the amount of$11,000.00; increase Line Item 1710 (Claim & Co.) and Line Item 2117 (Motor Vehicles) in the amount of$6,000.00—Director of Waterloo Housing Authority. 4. Authorization to increase Line Item 4125 (Cash) and Line Item 1537 (Hort) in the amount of$6,500.00—Leisure Services Director. 5. Authorization to increase Line Item 1571 (Equipment Parts) and Line Item 1569 (Vehicle Parts) in the amount of$8,000.00; increase Line Item 3921 (Chgs — Oil) and Line Item 1547 (Oil & Grease) in the amount of$4,000.00—Superintendent of Central Garage. 6. Approval of numerous Line Item amendments in the total amount of $13,646.33— Superintendent of Central Garage. 7. Authorization to increase Line Item 1569 (Veh Parts) in the amount of $3,500.00; increase Line Item 1571 (Equip Parts) in the amount of$5,000.00—Airport Director. 8. Approval of numerous Line Item adjustments in the Airport Budget in the total amount of $56,667.00—Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 23, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of April 16, 2007, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$126.00 for 1216 Oleson Road—City Clerk. 2. Yard waste refund in the amount of$99.00 for 1937 West 7th Street—City Clerk. 3.. Yard waste refund in the amount of$152.50 for 2516 West 9th Street—City Clerk. 4. Travel request for Traffic Engineer, Signal Technician Foreman, and Signal Technician II to attend Fundamentals of Wireless Data, Traffic Network Designs, Installation and Troubleshooting Wireless Workshop in High Ridge, Missouri on May 1-2, 2007, with costs not to exceed $495.00. 5. Travel request for Superintendent of Central Garage to attend Fleet Management Seminar in Chicago, Illinois on June 20-22, 2007, with costs not to exceed $1,225.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2170 (Stadium Improvements) in the amount of$48,000.00—Leisure Services Director. 2. Authorization to increase Line Item 3350 (Federal Grant) in the amount of$72,295.00, Line Item 3456 (PFC) in the amount of $3,805.00 and Line Item 2103 (Engineering& Consulting) in the amount of$76,100.00—Airport Director. 3. Authorization to increase Line Item 3350 (Federal Grant) in the amount of$88,255.00, Line Item 3456 (PFC) in the amount of$4,645.00 and Line Item 2103 (Engineering & Consulting) in the amount of$92,900.00—Airport Director. 4. Approval of F.Y. 2007 Cyclone Drive/Titan Trail Budget in the amount of $546,096.50—Assistant City Engineer. 5. Authorization to increase Line Item 3720 (Donations) and Line Item 1346 (Training- Reserves) in the amount of$500.00 Police Chief. 6. Authorization to increase Line Item 3473 (Beer Sales) and Line Item 1546 (Beer) in the amount of $14,000.00; Line Item 3481 (Concessions) and Line Item 1553 (Resale Merch.) in the amount of$15,500.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 16, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of April 9, 2007, as proposed. NEW BUSINESS 1. Authorization to sell old furniture, Lab items and 1979 Kawasaki motorcycle at the Police Department's bicycle auction—Police Chief. 2. Approval of contract with Locksperts, Inc. at a total cost of $17,027.00 for ADA hardware for City Hall and the Public Library—Building Official/Maintenance Administrator. 3. Approval of purchase of one 2007 Chevrolet Malibu at a cost of $15,777.00 from Community Auto Group—Superintendent of Central Garage. 4. Authorization to sell two Police Department investigations divisions vehicles via electronic auction—Superintendent of Central Garage. 5. Travel request for Police Department Systems Manager to attend Grant Writing Seminar in West Des Moines, Iowa on April 24-25, 2007, with costs not to exceed $285.00. 6. Travel request for Police Officer to attend Oleoresin Capsicum Instructor School in Johnston, Iowa on June 8, 2007, with costs not to exceed $120.00. 7. Travel request for Community Development Coordinator to attend HUD sponsored Environmental Training 2007 in Columbia, Missouri on May 15-17, 2007, with costs not to exceed $395.00. 8. Travel request for two Police Officers to attend Midwest Gang Investigators Conference in Dubuque, Iowa on May 20-23, 2007, with costs not to exceed$714.00. 9. Approval of request of Human Rights Commission Director to hold Fair Housing Town Hall Forum at Waterloo Public Library on April 24, 2007, with costs not to exceed $350.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3477 (Sale Gas) and Line Item 1533 (Fuel) in the amount of $40,000.00, Line Item 3920 (Chgs Fuel) and Line Item 1533 (Fuel) in the amount of $160,000.00, Line Item 1575 (Metal Supplies) and Line Item 1547 (Oil & Grease) in the amount of$2,000.00—Superintendent of Central Garage. 2. Authorization to increase Line Item 6050(Transfer In) in the amount of $860,000.00, Line Item 3111 (Hotel/Motel Discretionary) in the amount of$20,000.00, and Line Item 1393 (Contributions/Subsidies) in the amount of$880,000.00—Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 9, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of April 2, 2007, as proposed. NEW BUSINESS 1. Authorization to seek quotes for various asphalt emulsions/bituminous products needed for the upcoming oiling, seal coating, chip sealing, fog sealing and crack seal programs and for making patch material—Superintendent of Streets. 2. Authorization to contract with Allen Hospital Occupational Health Services to conduct audiometric test on approximately 300 employees in the Fire Rescue, Street, Waste Management, Garage, Airport, Leisure Services, Traffic, Maintenance, Engineering and Police Departments at a cost of $16.00 per employee, and respirator physicals on approximately 25 employees in the Waste Management, Leisure Services and Police Departments at a cost of$13.00 to $50.00 per employee—Human Resources Manager. 3. Authorization to purchase one 2007 4000# capacity forklift from Hupp Toyota at a cost of$23,126.00—Superintendent of Central Garage. 4. Yard waste refund in the amount of$51.00 for 127 Hawthorne Avenue—City Clerk. 5. Travel request for Police Lieutenant and three Police Officers to attend Midwest Association of Technical Accident Investigators Conference in St. Paul, Minnesota on May 15-18, 2007, with costs not to exceed $2,260.96. 6. Travel request for Police Lieutenant to attend 13th Annual Drug Court Training Conference in Washington, DC on June 13-16, 2007, with costs not to exceed $475.00. 7. Travel request for two Police Captains to attend Spring Training Conference for the Iowa Chapter of the FBI National Academy Associates in Dubuque, Iowa on April 26-27, 2007, with costs not to exceed $200.40. 8. Travel request for Police Sergeant to attend First Line Supervisors School in Johnston, Iowa on April 9-13, 2007, with costs not to exceed $755.25. 9. Travel request for two Police Officers to attend United States Police Canine Association Narcotic re-certification in Clive, Iowa on April 29-May 1, 2007, with costs not to exceed $710.72. 10. Travel request for Police Department Information Systems Manager and a Records Clerk to attend Shield Technology Training Conference in Johnston, Iowa on May 8-10, 2007, with costs not to exceed $447.88. 11. Amended travel request for Community Planning & Development Director to travel to Washington, DC on March 23-28, 2007 to meet with Congressional Delegation, with costs not to exceed $1,620.00. 12. Travel request for Curator to attend grant writing workshop in St. Paul, Minnesota on April 18-20, 2007, with costs not to exceed $690.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) in the amount of$15,500.00, Line Item 1125 (Overtime) in the amount of $12,000.00 and Line Item 1563 (PhotoNideo Supplies/Equipment) in the amount of$3,500.00—Police Chief. 2. Authorization to increase Line Item 3350 (Federal Grant) and Line Item 1114 (Overtime) in the amount of$5,500.98—Police Chief BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 2, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of March 26, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for one electric forklift to support operations at the Five Sullivan Brothers Convention Center—Superintendent of Central Garage. 2. Authorization to dispose of one greens mower and one 14 ft. trailer—Leisure Services Facilities Manager. 3. Authorization to accept bid and purchase one 2007 Ford Fusion from Bill Colwell Ford at a cost of$16,710.00—Superintendent of Central Garage. 4. Authorization to seek bids for one mid-size sedan type vehicle for use by the Police Department—Superintendent of Central Garage. 5. Authorization to pay an invoice in the amount of $2,190.00 to ACS Firehouse for the Firehouse software support contract renewal—Fire Chief 6. Garbage refund in the amount of$31.50 for 1742 Lark Lane and $31.50 for 1744 Lark Lane—City Clerk. 7. Travel request for Chief Plumbing Inspector to attend Plumbing Code Class for 2006 UPC in Cedar Falls, Iowa on April 27, 2007, with costs not to exceed $150.00. 8. Travel request for Maintenance Assistant to attend Plumbing Code Class for 2006 UPC in Cedar Falls, Iowa on April 27, 2007, with costs not to exceed $150.00. 9. Travel request for two Police Officers to attend Standardized Field Sobriety Testing Instructor Course in Coralville, Iowa on May 7-10, 2007, with cots not to exceed $421.32. 10. Travel request for Police Officer to attend Defensive Tactics Instructors School in Johnston, Iowa on May 14-18, 2007, with costs not to exceed $450.25. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3350 (Federal Grant) in the amount of $8,260.00, Fire Match - Property Taxes in the amount of$2,065.00, and Line Item 1551 (Medical Supplies) in the amount of$10,325.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 26, 2007 4:45 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of March 19, 2007, as proposed. NEW BUSINESS 1. Recommendation to award bid to K & W Electric, Inc. in the amount of$10,200.00 for the Fire Training Center Exterior Lighting Project—Building Official/Maintenance Administrator. 2. Authorization to dispose of old equipment from Five Sullivan Brothers Convention Center and radio equipment through the city auction—Building Official/Maintenance Administrator. 3. Authorization to sell Northeast Iowa Response Groups 1986 Mack semi tractor—Fire Chief. 4. Approval of bid received from Earth Tech in the amount of$1,300.00 to survey Martin Luther King disposal parcel at the northeast corner of Idaho and Martin Luther King Jr. Drive—City Planner 5. Travel request for Police Lieutenant to attend Firearms Instructor School in Johnston, Iowa on April 23 —May 4, 2007, with costs not to exceed $875.50. 6. Travel request for Police Captain and three Police Officers to attend 2007 Governor's Highway Traffic Safety Conference in Des Moines, Iowa on April 10-12, 2007, with costs not to exceed $392.00. 7. Travel request for Police Officer to attend 2007 Kansas Division of the International Association for Identification Conference in Topeka, Kansas on April 24-26, 2007, with costs not to exceed $499.10. 8. Travel request for Community Development Director to attend NAHRO Annual Conference in Des Moines, Iowa on April 18-20, 2007, with costs not to exceed $708.00. 9. Travel request for Manager of Rehabilitation Services and Rehabilitation Specialist to attend IAHO Spring Conference in Waterloo, Iowa on April 5-6, 2007, with costs not to exceed $250.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3350 (Federal Grant) in the amount of$454,625.00, Line Item 3750 (Sale of Bonds) in the amount of$281,375.00, Line Item 2156 (Bikeway Construction) in the amount of$736,000.00—Assistant City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 19, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of March 12, 2007, as.proposed. NEW BUSINESS 1. Authorization to seek bids for improvements to the Property Evidence Unit on the 3rd floor of City Hall—Police Chief. 2. Authorization to dispose of old office furniture through the city auction—Police Chief. 3. Authorization to remodel restroom in the Sign & Traffic building at a cost not to exceed $2,500.00—Building Official/Maintenance Administrator. 4. Sewer refund in the amount of$126.60 for 5311 Blue Bonnett Drive—City Clerk. 5. Authorization to purchase one 2007 Chevrolet Impala at a cost of $16,803.00— Superintendent of Central Garage. 6. Authorization to seek bids for one mid-size sedan type vehicle for use by Police Department—Superintendent of Central Garage. 7. Authorization to purchase one 2607 Express Van at a cost of $20,867.00— Superintendent of Central Garage. 8. Amended travel request for Chief Building Inspector and Chief HVAC Inspector to attend 2003 and 2006 International Residential Code (IRC) class in Kansas City, Missouri on March 8-9, 2007, with costs not to exceed $320.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3111 (Hotel/Motel Tax) and Line Item 1114 (Overtime) in the amount of$31,000.00—Police Chief. 2. Authorization to increase Line Item 1710 (Contingency) in the amount of$2,229.62, Line Item 1310 (Professional Services) in the amount of $2,000.00, Line Item 1313 (Legal Services) in the amount of $160.00, and Line Item 1571 (Replacement Parts) in the amount of$69.62—Director of Waterloo Housing. 3. Authorization to increase cash and Line Item 1319 (Professional Services) in the amount of$8,380.29—Director of Cultural& Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 12, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of March 5, 2007, as proposed. NEW BUSINESS 1. Authorization to destroy defective ballistic vests—Police Chief. 2. Garbage refund in the amount of$73.50 for 1134 Evergreen Avenue—City Clerk. 3. Travel request for two Police Officers to attend Field Training Officer Certification Course in West Des Moines, Iowa on March 26-30, 2007, with costs not to exceed $1,415.00. 4. Travel request for Fire Marshall to attend Arson K-9 Recertification in Westminster, Colorado on June 11-15, 2007, with costs not to exceed $974.50. 5. Travel request for Fire Department Instructor to teach 8 hour Recertification Class for Advanced Transformers in Boscobel, Wisconsin on March 12-13, 2007, with costs not to exceed $215.00. 6. Travel request for Police Lieutenant to attend Law Enforcement Officers Killed and Assaulted Training in Omaha, Nebraska on March 21-22, 2007, with costs not to exceed $210.00. 7. Travel request for Police Officer to attend Photoshop CS2 Introduction Course in Cedar Falls, Iowa on March 19-28, 2007, with costs not to exceed $134.00. 8. Travel request for Fire Department Instructor to teach Operations Level Class in Calmar, Iowa on March 31 and April 1, 2007, with costs not to exceed $152.00. 9. Travel request for Executive Director of Human Rights to attend A First Freedom Project Seminar in Kansas City, Missouri on March 28-29, 2007, with costs not to exceed $210.00. ADD - 10 Travel request for Mayor Hurley to speak at Senate Committee hearing in Des Moines, Iowa on March 12-13, 2007, with costs not to exceed $185.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1512 (Tri-County Forfeiture) in the amount of $10,000.00—Police Captain. 2. Authorization to increase Line Item 3750.(Sale of Bonds) and Line Item 2175 (Riverfront Improvements) in the amount'of$10,000.00—Leisure Services Director. 3. Authorization to increase Line Item 3350 (Federal Grants) in the amount of$58,541.85; Line Item 1347 in the amount of$2,104.31, Line 1319 in the amount of$7,510.00, Line Item 1339 in the amount of$2,816.00, Line Item 1344 in the amount of$1,726.09, Line Item 1346 in the amount of$25,904.74, Line Item 1376 in the amount of$491.00, Line Item 1520 in the amount of$11,245.50, Line Item 1533 in the amount of$4,918.12, Line Item 1561 in the amount of$1,504.09 and Line Item 1563 in the amount of $322.00— Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 5, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of February 26, 2007, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$470.00 for 1548 Woodmayr Drive—City Clerk. 2. Yard waste refund in the amount of$111.00 for 1523 Woodmayr Drive—City Clerk. 3. Travel request for 6 individuals from the LEIN Region 2 area to attend Criminal Intelligence Course in Johnston, Iowa on'April 30-May 11, 2007, with costs not to exceed $6,776.00. 4. Travel request for 7 individuals from the LEIN Region 2 area to attend Criminal Intelligence Course in Johnston, Iowa on April 9-20, 2007, with costs not to exceed $10,927.00. 5. Travel request for Police Lieutenant and Police Sergeant to attend 2007 Iowa Association of Women Police Training Conference in Des Moines, Iowa on March 26-27, 2007, with costs not to exceed $288.14. 6. Travel request for Community Education Coordinator to attend United States Fire Administration's National Emergency Training Center Fire Academy in Emmetsburg, Maryland on March 25-April 6, 2007,with costs not to exceed $223.20. 7. Approval of request of Executive Director of Human Rights Commission of expenses in the amount not to exceed $450.00 for Job Expo in Waterloo, Iowa on March 22, 2007. 8. Travel request for Traffic Engineer to attend Eighth Annual ITS Heartland Conference in Omaha,Nebraska on April 8-11, 2007,with costs not to exceed $750.00. 9. Travel request for Golf Manager to attend LaCrosse Golf Show in LaCrosse, Wisconsin on March 9-11, 2007, with costs not to exceed $184.00. 10. Travel request for six Leisure Services Commission staff to attend Iowa Parks & Recreation Association Spring Conference in Waterloo, Iowa on April 2-4, 2007, with costs not to exceed $780.00. 11. Travel request for Maintenance Foreman and Mechanic to attend Backflow Recertification Training in Cedar Falls, Iowa on March 29, 2007, with costs not to exceed $250.00. 12. Authorization to seek bids for one full size sedan for use by the Police Department— Superintendent of Central Garage. 13. Authorization to seek bids for one full size, 12 passenger van type vehicle for use by the city's motor pool—Superintendent of Central Garage. 14. Authorization to donate five Macintosh computers to Shilliam Church of God in Christ— MIS Director. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Olympic & Ansborough Traffic Safety Improvements budget in the amount of$88,000.00—Superintendent of Traffic Operations. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forfeiture) in the amount of$10,000.00—Police Chief. 3. Authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2151 (Building Construction) in the amount of$292,000.00—Leisure Services Director. 4. Authorization to increase Line,Item 3750 (Sale of Bonds) and Line Item 2170 (Stadium Improvements) in the amount of$138,500.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk i,4': it yi FINANCE COMMITTEE February 26, 2007 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of February 19, 2007, as proposed. NEW BUSINESS 1. Approval of contract with K & W Electric in the amount of$18,000.00 to reconnect the emergency generator system to service all City Hall during emergency events—Building Official/Maintenance Administrator. 2. Garbage refund in the amount of$27.00 for 820 West 1st Street—City Clerk. 3. Authorization to donate three computers to House of Hope—MIS Director. 4. Travel request for Human Resources Director to attend NPELRA Annual Conference in Scottsdale, Arizona on April 22-26, 2007, with costs not to exceed $2,211.34. 5. Travel request for Permit Writing Specialist to attend International Code Council Plan Review Institute in Chicago, Illinois on May 13-17, 2007, with costs not to exceed $1,415.00. 6. Request of Human Rights Director to hold Job Expo in Waterloo, Iowa on March 22, 2007, with costs not to exceed $150.00. 7. Travel request for Police Captain and Police Lieutenant to attend Lifesavers National Conference on Highway Safety Priorities in Chicago, Illinois on March 25-27, 2007, with costs not to exceed $888.21. 8. Travel request for Chief Building Inspector and Chief HVAC Inspector to attend seminar on differences between 2003 and 2006 International Residential Code (IRC) changes in Kansas City, Kansas on March 8-9, 2007, with costs not to exceed $300.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Cash and Line Item 1528 (Police K-9) in the amount of $10,000.00—Police Captain. 2. Authorization to make numerous Line Item adjustments in the amount of$93,793.00— Library Director. 3. Authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2170 (Stadium Improvements) in the amount of$24,950.00—Leisure Services Director. 4. Authorization to increase Line Item 3720 (Donations) and Line Item 1536 (Trees & Shrubs) in the amount of$20,000.00—Leisure Services Director. 5. Authorization to increase Line Item 3000 (Cash) and Line Item 1319 (PFC-Other Prof) in the amount of$11,300.00—Airport Director. 6. Approval of Drug Diversion budget in the amount of$4,979.00—Police Chief. 7. Approval of Law Enforcement Terrorism Prevention budget in the amount of $366,305.50—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 19, 2007 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of February 12, 2007, as proposed. NEW BUSINESS PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 12, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of February 5, 2007, as proposed. NEW BUSINESS 1. Approval of petty cash of $600.00 each for four beer bags at Young Arena—Leisure Services Director. 2. Garbage refund in the amount of$126.00 for 402 Allen Street. 3. Travel request for Police Officer to attend ASP Instructor School in Des Moines, Iowa on February 26-27, 2007, with costs not to exceed $223.00. 4. Travel request for Golf Manager to attend Greater Madison Golf Show in Madison, Wisconsin on February 16-18, 2007, with costs not to exceed $350.00. 5. Amended travel request for Combination Inspector to attend Changes and Fundamentals for 2006 International Building Code, 2006 International Existing Building Code and 2006 International Residential Code Seminar in Des Moines, Iowa on February 13-15, 2007, with costs not to exceed $585.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 5, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of January 22, 2007, as proposed. NEW BUSINESS 1. Authorization to sell channel detectors and AMPS—Superintendent of Traffic Operations. 2. Authorization to seek bids for purchase of Thermal Imager—Fire Chief. 3. Authorization to purchase loose equipment for the Hazardous Materials Training Center—Fire Chief. 4. Approval of contract with Valuation Services at a cost of $1,600.00 for appraisal of Greenhill Road excess property and West 18th Street excess property—City Planner. 5. Authorization to purchase copier machine—Superintendent of Waste Management Services. 6. Approval of Human Rights Award Luncheon at Waterloo Center For The Arts on February 8, 2007, with costs not to exceed $1,633.00. 7. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2007 Spring Conference in West Des Moines, Iowa on March 7-9, 2007, with costs not to exceed$409.00. 8. Travel request for Fair Housing Coordinator to attend HUD Investigator Training Session in Kansas City, Kansas on January 24-25, 2007, with costs not to exceed $387.39. 9. Travel request for Manager of Rehabilitation Services to attend Radiation Safety Training in Minneapolis, Minnesota on March 12-13, 2007, with costs not to exceed$375.00. 10. Travel request for Fire Captain and Mechanic to pick up Quint in Weyauwega, Wisconsin on January 31, 2007, with costs not to exceed $400.00. 11. Travel request for Police Officer to attend Taser Instructor School in Johnston, Iowa on May 30-31, 2007, with costs not to exceed $322.00. 12. Travel request for City Forester, Forestry Foreman and two Park Maintenance II-Forestry to attend Iowa State University Shade Tree Short Course in Ames, Iowa on March 13-14, 2007, with costs not to exceed $689.50. 13. Travel request for Police Officer to attend ILEA Firearms Recertification School in Des Moines, Iowa on February 8-9, 2007, with costs not to exceed $308.00. 14. Travel request for two Police Officers to attend Traffic Accident Reconstruction I in Johnston, Iowa on March 19-30, 2007, with costs not to exceed $2,293.00. 15. Travel request for Police Sergeant to attend Open Sight Rifle Instructor School in Johnston, Iowa on March 5-9, 2007, with costs not to exceed$423.25. 16. Travel request for Police Officer to attend Basic Criminal Investigation School in Johnston, Iowa on April 2-6, 2007, with costs not to exceed $308.25. 17. Travel request for Police Sergeant to attend Glock Armorer's School in Des Moines, Iowa on May 1, 2007, with costs not to exceed $162.00. 18. Travel request for Police Officer to attend Basic Evidence Collection School in Johnston, Iowa on April 23-27, 2007, with costs not to exceed $298.25. 19. Travel request for Waterloo Fire Rescue Community Services Coordinator to attend Scaffa Fire School in Topeka, Kansas on March 14-16, 2007, with costs not to exceed $623.42. 20. Travel request for two Maintenance Electricians to attend Maintenance Seminar, Signal Timing Seminar, Video Seminar in Spencer, Iowa on March 12-15, 2007, with costs not to exceed $900.00. 21. Travel request for Maintenance Electrician to attend General Traffic Controls Video Seminar in Spencer, Iowa on February 28-March 1, 2007, with costs not to exceed $185.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1512 (Tri-Co. Forf.) in the amount of$28,000.00— Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 22, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of January 16, 2007, as proposed. NEW BUSINESS 1. Authorization to seek bids for Regional Training Center equipment—Fire Chief 2. Authorization to donate at least six old computers to the All Nations Community Church—Mayor Hurley. 3. Authorization to donate five computers to Northstar Community Services—MIS Director. 4. Garbage refund in the amount of$186.00 for 728 West 2"d Street—City Clerk. 5. Yard waste refund in the amount of$27.00 for 404 Westbourne Road—City Clerk. 6. Approval of payment of$3,500.00 to OFI Properties LLC for cost of Mediacom digital fiber connection—City Planner. 7. Approval of payment of $6,840.00 to UNI for evaluation of Fire Pals Education Program—Fire Chief 8. Travel request for Police Officer and Police Sergeant to attend Photoshop CS2 Introduction Course in Cedar Falls, Iowa on March 19-28, 2007, with costs not to exceed $268.00. 9. Amendment to travel request for Medical Officer to attend IEMSA Conference in Des Moines, Iowa on November 8-11, 2006, with costs not to exceed $533.00. 10. Travel request for two Police Officers to attend Honor Guard Units Course in Johnston, Iowa on April 16-19, 2007, with costs not to exceed $560.00. 11. Travel request for Police Sergeant to attend K-9 Trainers Course in Denver, Indiana on February 18-March 9, 2007 and March 26-April 27, 2007, with costs not to exceed $10,530.00. 12. Travel request for Police Officer and Police Sergeant to attend Midwest Gang Investigators Association Conference in St. Paul Minnesota on February 20-22, 2007, with costs not to exceed $572.80. 13. Travel request for three Police Officers and a Police Sergeant to attend Photoshop CS2 Advanced Course in Cedar Falls, Iowa on April 9-18, 2007, with costs not to exceed $536.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of EPA Downtown Petroleum Assessment budget in the amount of $200,000.00—Community Planning & Development Director. 2. Approval of EPA Downtown Hazardous Assessment budget in the amount of $200,000.00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 16, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of January 8, 2007, as proposed. NEW BUSINESS 1. Authorization to donate ten computers to Trinity Lutheran Church—Manager Information Services. 2. Yard waste refund in the amount of$54.00 for 838 Locke Avenue—City Clerk. 3. Travel request for Combination Inspector to attend Changes and Fundamentals for 2006 International Building Code, 2006 International Existing Building Code and 2006 International Residential Code Seminars in Des Moines, Iowa on February 13-15, 2007, with costs not to exceed$375.00. 4. Travel request for Building Official/Maintenance Administrator to attend National Association of ADA Coordinators Spring 2007 National Conference in Miami, Florida on April 22-27, 2007, with costs not to exceed $3,280.35. 5. Travel request for Assistant City Engineer to attend the Iowa Concrete Paving Association's 43`d Annual Concrete Paving Workshop in Des Moines, Iowa on February 7-9, 2007, with costs not to exceed$325.76. 6. Travel request for Fire Engineer and Fire Lieutenant to attend R628: JUV. Firesetter Intervent Specialist Training in Emmetsburg, Maryland on February 17-24, 2007, with costs not to exceed $248.60. 7. Travel request for Fire Department Mechanic and Fire Captain to pick up Platform 311 and compartments from old Platform 311 in Appleton and Wayauwega, Wisconsin on January 18-26, 2007, with costs not to exceed $350.00. 8. Travel request for Golf Manager to attend Iowa Turfgrass Conference in Des Moines, Iowa on January 29-31, 2007,with costs not to exceed $220.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3111 (Hotel/Motel Tax) and Line Item 1351 (Advertising) in the amount of$17,000.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk r FINANCE COMMITTEE January 8, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of January 2, 2007, as proposed. NEW BUSINESS 1. Yard waste refund in the amount of$27.00 for 135 Linwood Avenue—City Clerk. 2. Garbage refund in the amount of$31.50 for 1108 Hawthorne Avenue—City Clerk. 3. Travel request for two Police Officers to attend Iowa Law Enforcement Academy in Johnston, Iowa on January 15 —April 13, 2007, with costs not to exceed $8888.32. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 2, 2007 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of December 18, 2006, as proposed. NEW BUSINESS 1. Travel request for Fire Captain and Mechanic to travel to Weweuwega, Wisconsin and Appleton, Wisconsin on January 2, 2007, with costs not to exceed $450.00 2. Travel request for two Associate Planners to attend Uniform Acquisition Standards Land Acquisition Design Course in Ames, Iowa on January 24-25, 2007, with costs not to exceed $940.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3800 (Miscellaneous Revenue) and Line Item 1319 (Other Professional Services) in the amount of $30,000.00—Community Planning & Development Director. 2. Authorization to increase Line Item 3350 (Federal Grant) and Line Item 2169 (Airport Improvement) in the amount of $832,314.00; increase Line Item 3456 (PFC) and Line Item 2169 (PFC-Airport Improvement) in the amount of$43,806.00—Airport Director. 3. Authorization to increase Line Item 1512 (WPD Forfeitures) in the amount of $15,000.00—Police Chief. 4. Authorization to increase Line Item 1710 (Claim & Co) and Line Item 1785 (Refunds) in the amount of$5,359.00—Director of Waterloo Housing Authority. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 18, 2006 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Eric Gunderson Bob Greenwood Carolyn Cole Approval of Agenda, as proposed. Approval of Minutes of December 11, 2006, as proposed. NEW BUSINESS 1. Approval of recommendation to accept bid from Advanced Technologies in the amount of $24,900.00 for asbestos survey at former Chamberlain site—Contracts and Grants Coordinator. 2. Garbage refund in the amount of$72.00 for 1302 South Street—City Clerk. 3. Garbage refund in the amount of$21.00 for 2113 Mulberry Street—City Clerk. 4. Travel request for Police Officer to attend Taser Instructor School on January 10-11, 2007, with costs not to exceed $361.37. ADD - 5. Travel request for Community Development Coordinator to attend National Community Development Association Winter Legislative and Policy Making and attend Iowa Entitlement Representatives meeting in Washington, DC on January 21-26, 2007, with costs not to exceed $2,080.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3620 (Rent & Property Lease) and Line Item 1371 (Bldg/Grounds Maint.) in the amount of $6,400.00—Community Planning & Development Director. 2. Approval of Project Safe Neighborhood Anti-Gang Budget of$51,909.80—Police Chief. 3. Authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2174 (Golf Course Improvements) in the amount of$126,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk