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Home My WebLink About2005 FINANCE COMMITTEE December 12, 2005 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 5, 2005, as proposed. NEW BUSINESS 1. Request to hold LEIN Region 2 Terrorist Training at Hawkeye Community College on March 28, 2006 with costs not to exceed$4,800.00. 2. Amended travel request for guest speaker for Cultural &Arts Commission to travel from Minneapolis, Minnesota on November 5-6, 2005, with costs not to exceed $140.56. 3. Amended travel request for Medical Officer to attend IEMSA Conference in Des Moines, Iowa on November 10-12, 2005, with costs not to exceed $515.60. 4. Travel request for Golf Maintenance III to attend Iowa Turfgrass Conference in Des Moines, Iowa on January 30-February 1, 2006, with costs not to exceed $140.00. 5. Travel request for Fire Engineer to attend Fire Service Communication Class in Emmetsburg, Maryland on January 8-21, 2006, with costs not to exceed $223.30. 6. Travel request for Police Officer to travel to Mayo Clinic in Rochester, Minnesota on December 15, 2005, with costs not to exceed$107.00. 7. Garbage refund in the amount of$31.50 for 1825 Franklin Street—City Clerk. 8. Garbage refund in the amount of$378.00 for 803 Sonya Drive and $378.00 for 811 Sonya Drive—City Clerk. 9. Garbage refund in the amount of$81.00 for 826 West 3rd Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Restricted Revenue) and Line Item 1212 (Thermal Imager) in the amount of$6,750.00—Fire Chief. 2. Authorization to increase Line Item 3720 (DARE) and Line Item 1532 (Dare) in the amount of$3,200.00—Police Chief. 3. Authorization to increase Line Item 3361 (State Grant) and Line Item 1114 (Overtime) in the amount of$2,000.00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 5, 2005 4:10—4:20 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 21, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for design, preparation and printing of Storm Water Management Brochures No. 3 and 4 mailing—City Engineer. 2. Approval of additional expenditure of $5,532.50 for a total cost of $24,296.50 for roof repair/replacement of Sections A and B for City Hall—Building Official/Maintenance Administrator. 3. Approval of additional expenditure of $598.00 for a total cost of $4,348.00 for cooler/freezer door replacement at Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. 4. Recommendation on bids received for installation of new carpet at Carnegie Annex— Building Official/Maintenance Administrator. 5. Garbage refund in the amount of$175.50 for 206 Hogle Street—City Clerk. 6. Garbage refund in the amount of$27.00 for 250 Columbia Circle—City Clerk. 7. Amended travel request for a total cost of $361.23 for Human Resources Director and Manager to attend Iowa Public Employer Labor Relations Association annual meeting in Bettendorf, Iowa on September 29-30, 2005. 8. Travel request for Rehabilitation Specialist to attend NITON XRF Training on Lead- Based Paint in Minneapolis, Minnesota on December 14-15, 2005, with costs not to exceed $289.00. 9. Travel request for two Police Officers to attend Hostage Negotiation School in Evanston, Illinois on April 2-7, 2006, with costs not to exceed $3,526.60. 10. Travel request for Police Captain to attend 224th Session of the FBI National Academy in Quantico, Virginia on January 6— March 19, 2006, with costs not to exceed $1,275.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 1320 (Semi- Professional Services in the amount of$17,544.26—Library Manager. 2. Authorization to increase Line Item 3350 (Federal Grant) in the amount of $50,000.00; Line Item 1111 (Salaries) in the amount of$14,000.00, Line Item 1121 (FICA-City) in the amount of$1,071.00, Line Item 1122 (IPERS-City) in the amount of$805.00, Line Item 1346 (Travel-Training) in the amount of$3,000.00 and Line Item 2103 Engineering & Consulting in the amount $31,124.00—Community Planning and Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November21, 2005 4:00—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 14, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for two furnace units at the Police Training Center— Building Official/Maintenance Administrator. 2. Recommendation on bids received for carpeting of Rooms 10-13 at the Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 14, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 7, 2005, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$31.50 for 615 West 9th Street—City Clerk. 2. Garbage refund in the amount of$63.00 for 134 Mohawk Street—City Clerk. 3. Travel request for Assistant Superintendent of Waste Management Services to pick up leaf loader in Minerva, Ohio on November 20-21, 2005, with costs not to exceed $435.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations) and Line Item 1319 (Other Professional Services) in the amount of$1,839.00—Mayor Hurley. 2. Authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1390 (Contractual) in the amount of$5,000.00—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 7, 2005 4:40 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 24, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for bullet resistant body armor—Police Chief. 2. Authorization to seek bids for surveillance equipment—Police Chief. 3. Authorization to seek bids for firefighter bunker gear—Fire Chief. 4. Authorization to purchase thermal imager at a cost of$8,300.00—Fire Chief. 5. Authorization to purchase humidifiers for the library at a cost of $8,760.00—Building Official/Maintenance Administrator. 6. Approval of bid received from American Testing & Training at a cost of$998.00 for F.Y. 2005 Asbestos Inspection of Ansborough Avenue properties—Contracts and Grants Coordinator. 7. Authorization to seek bids for 50 galvanized light poles—Superintendent of Traffic Operations. 8. Travel request for Traffic Signal Foreman, Signal Technician II and Traffic Engineer to attend Brown Traffic's Annual User's Group Meeting and Annual Training Seminar in Davenport, Iowa on December 5-8, 2005, with costs not to exceed $320.00 per person. 9. Travel request for Police Officer to attend Advanced Practical Homicide School in Altamonte Springs, Florida on January 22-28, 2006, with costs not to exceed $2,149.99. 10. Travel request for Police Sergeant to attend Bomb and Bomb Threat Management in Schools Seminar in Dubuque, Iowa on November 15-16, 2005, with costs not to exceed $405.00. 11. Travel request for Assistant City Attorney to attend IMAA Annual Seminar in West Des Moines, Iowa on November 17-18, 2005, with costs not to exceed $279.00. 12. Travel request for Data Systems/Records Manager to attend Open Records Law Seminar in Des Moines, Iowa on November 17, 2005, with costs not to exceed $331.00. 13. Travel request for Permit Writing Specialist to attend How Other People Sees Us; The Public Counter Seminar in Des Moines, Iowa on December 13, 2005, with costs not to exceed $142.00. 14. Travel request for Police Officer to attend Advanced Chemical Latent Print Development School in Ames, Iowa on December 13-16, 2005, with costs not to exceed$898.00. 15. Amended travel request for Human Resources Director to attend NPELRA Labor Relations Advanced Academy in Galena, Illinois on October 22-23, 2005, with costs not to exceed $425.20. 16. Travel request for guest speaker for Center For The Arts to travel from Minneapolis, Minnesota on November 5-6, 2005, with costs not to exceed $130.00. 17. Travel request for Forestry Foreman to attend Tree Care Industry Expo in Columbus, Ohio on November 8-11, 2005, with costs not to exceed $950.27. 18. Travel request for Instrument Control Foreman and Instrument Control Technician to attend 2005 National Electric Code Seminar in Waterloo, Iowa on November 17, 2005, with costs not to exceed $310.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3900 (WPD Forfeiture) and Line Item 1512 (WPD Forfeiture) in the amount of$10,000.00—Police Chief. 2. Authorization to increase Line Item 3720 (Donations) and Line Item 1319 (Professional Services) in the amount of $8,120.76; and Line Item 3720 (Donations) and Line Item 1319 (Professional Services) in the amount of $1,879.24—Director of Cultural & Arts Commission. 3. Authorization to increase Line Item 3111 (Hotel/Motel Dis Funds) in the amount of $5,000.00; Line Item 1351 (Advertising & Marketing) in the amount of $2,000.00 and Line Item 1390 (Other Contractual Expenses) in the amount of $3,000.00—Director of Cultural & Arts Commission. 4. Authorization to increase Line Item 3361 (State Grant) and Line Item 2103 in the amount of$9,500.00—Director of Cultural & Arts Commission. 5. Authorization to increase Line Item 3361 (State Grant) in the amount of$25,000.00, Line Item 3800 (Miscellaneous Revenue in the amount of $6,250.00, Line Item 1111 (Salaries) in the amount of $2,706.00, Line Item 1121 (FICA-City) in the amount of $239.00, Line Item 1122 (IPERS-City) in the amount of $180.00, Line Item 1303 (Workshop Supplies) in the amount of $3,125.00, Line Item 1312 (Engineering & Consulting) in the amount of $25,000.00—Community Planning & Development Director. --� ..� 6. Authorization to increase Line Item 1524 in the amount of$1,167.71—Police Chief. 7. Authorization to increase Line Item 1526 in the amount of$1,500.27—Police Chief. 8. Authorization to increase Line Item 1579 (Wearing Apparel) in the amount of $2,000.00—Police Chief. 9. Authorization to increase Line Item 3871 (Damage Claim) and Line Item 1521 (Electrical Supplies) in the amount of$3,311.25—Superintendent of Traffic Operations. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 24, 2005 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 17, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for a copy machine—Police Chief. 2. Authorization to purchase 18 Panasonic in-car laptop computers at an approximate cost of$77,400.00—Police Chief. 3. Recommendation to award bid in the amount of$7,089.00 to Affordable Hazard Removal, Inc. for asbestos removal at 205 Walnut Street and 415 Pine Street—Contracts and Grants Coordinator. 4. Travel request for Community Development Coordinator to be a presenter at the New Grantee Orientation Conference for the Office of Healthy Homes and Lead Hazard Control in Washington, D.C. on November 13-16, 2005, with costs not to exceed $1,577.80. 5. Amended travel request for Police Lieutenant to attend Emergency Management School in Des Moines, Iowa on August 15-19, 2005, with costs not to exceed $408.83. 6. Amended travel request for Community Development Coordinator to travel to Washington, D.C. on November 13-16, 2005, with costs not to exceed $1,577.80. 7. Travel request for School Resource Officer to attend School Resource Officer School in Independence, Missouri on November 27—December 2, 2005, with costs not to exceed $1,096.25. 8. Garbage refund in the amount of$126.00 for 245 Sheridan Road—City Clerk. 9. Garbage refund in the amount of$10.50 for 116 Rhey Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 17, 2005 4:40 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 10, 2005, as proposed. UNFINISHED BUSINESS 1. Approval of proposal from Services Roofing to repair Sections A and B on the City Hall roof at a cost of$18,765.00—Building Official/Maintenance Administrator. NEW BUSINESS 1. Authorization to seek bids for 4-6 ton portable Tandem Static Roller—Superintendent of Streets. 2. Authorization to seek bids for removal of asbestos at 205 Walnut Street and 415 Pine Street—Community Planning and Development Director. 3. Authorization to purchase two intake relief pilot repair kits for Engines 304 and 303 at a cost of$1,001.07—Fire Chief. 4. Authorization to seek bids to lease 2006 pickup truck for the Waterloo Fire Rescue Fire PALS Program—Fire Chief. 5. Approval of payment to Johnson Controls for Phase II equipment upgrade at the Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. 6. Authorization to seek bids from the State bid list for a new pickup truck—Airport Director. 7. Approval of Calendar Year 2006 Garbage Exemption Forms—City Clerk. 8. Travel request for Director of Cultural & Arts Commission to attend Leaders' Forum in Cedar Rapids//Davenport, Iowa on November 4-6, 2005, with costs not to exceed $600.00. 9. Travel request for three Fire Department Instructors to teach Technician Recertification Class in Marshalltown, Iowa on October 12-14, 2005, with costs not to exceed $370.00. 10. Travel request for Building Inspector and Combination Inspector to attend Improving Residential Building Inspection Skills Seminar in Madison, Wisconsin on December 7-9, 2005, with costs not to exceed $1,878.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1511 (Concrete) in the amount of $2,000.00— Leisure Services Director. 2. Authorization to increase Line Item 1346 in the amount of$4,146.02, Line Item 1342 in the amount of $5,400.00 and Line Item 1343 in the amount of $200.00—Executive Director of Human Rights Commission. 3. Authorization to increase Line Item 3354 (Black Hawk Co. Emergency Mgmt) in the amount of $7,000.00, Line Item 3433 (Sewer Rental Fees) in the amount of $500.00, Line Item 1312 (Engineering, Planning, Consulting) in the amount of $7,500.00— Superintendent of Waste Management Services. 4. Authorization to increase Line Item 3720 (Donations) and Line Item 1511 (Aggregates) in the amount of$2,792.59—Leisure Services Director. 5. Authorization to increase Line Item 3622 (Sale of Property) and Line Item 2141 (Land & ROW) in the amount of$20,000.00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 10, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 3, 2005, as proposed. NEW BUSINESS 1. Authorization to install a set of walk rails at B $16,800.00—Building Official/Maintenance Amin straor tes Pools at a cost of 2. Recommendation on bids received for carpeting Rooms 10-13 at Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. 3. Approval of proposal from Services Roofing to repair Sections A and B roof at a cost of$18,765.00—Building Official/Maintenance Administrator. 4. City Hall 4. Authorization to seek Requests for Proposals for cell phones—City Clerk. 5. Recommendation on bids received for F.Y. 2005 Asbestos Inspection of Ansborou h Avenue properties—Associate Engineer. g 6. Authorization to seek bids for two hoists for the Garage Annex—Superintendent of Traffic Operations. 7. Yard waste refund for 1827 Lorraine Avenue in the amount of$66.00—City Clerk. 8. Travel request for Cerro Gordo County Chief Deputy and Lieutenant to attend 21 S` Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $787.00. 9. Travel request for Osage Assistant Police Chief to attend 21 St Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $520.72. 10. Travel request for Charles City Police Investigator to attend 21 St Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $551.00. 11. Travel request for Associate Director UNI Police to attend 21 St Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed$528.00. 12. Travel request for Clarion Police Lieutenant to attend 21 St Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed$489.50. ual Lno N Traini 13. Travel request for Northwood Police Chief to attend S1SwAn osts EIt to exceed$857.00. g Conference in Johnston, Iowa on October 16-19, ai ng 14. Travel request for Mason City Police Investigator to attend l21st Antsnul LEIN Trexceeda ni 00. Conference in Johnston,Iowa on October 16-19, 2005, witng 15. Travel request for Mason City Police Investigator to attwd21st Annual ts not toLEIN Trexceedaini 00. Conference in Johnston, Iowa on October 16-19, 2005, ng 16. Travel request for Mason City Police Investigator to a t Wdith 1stco Annts ual t toLEIN Trexceedains 00. Conference in Johnston, Iowa on October 16-19, 2005, 17. Travel request for Police Investigator and Civilian to attend 2costs Annu not alto E ed Training 00. Conference in Johnston,Iowa on October 16-19, 2005, with l 18. Travel request for Fire Marshal to attend Plan Review for Inspectors -23, ct20o s Class ith costs N not a Fire Academy in Emmetsburg, Maryland on December o exceed $223.20. 19. Travel request for Associate Planner to attend o exceed Acquisition OO,Design Course in Ames, Iowa on October 12-13, 2005,with costs not 20. Travel request for Human Resources Director to attend NPELRA Labor Relations Advanced Academy in Galena, Illinois on October 22-23, 2005, with costs not to exceed $419.50. 21, Travel request for Executive Director of Human Rights Commission, staff, Commissioners and CVDAT Coordinating costs not tt o ed strategic xceed $340 00 planning day in Cedar Falls, Iowa on November 2, 2005,with PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1390 (Contractual) in the amount of$2,500.00—City Clerk. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 1112 (Salaries-Part Time) in the amount of$1,950.00—Leisure Services Director. 3. Request to increase Line Item 1567 (Rec Equipment) in the amount of$1,046.62, Line Item 1535 (Hardware) in the amount of$288.94 and Line Item 1537 (Horticulture) in the amount of$274.90—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 10, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 3, 2005, as proposed. NEW BUSINESS 1. Authorization to install a set of walk rails at Byrnes and Gates Pools at a cost of $16,800.00—Building Official/Maintenance Administrator. 2. Recommendation on bids received for carpeting Rooms 10-13 at Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. 3. Approval of proposal from Services Roofing to repair Sections A and B on the City Hall roof at a cost of$18,765.00—Building Official/Maintenance Administrator. 4. Authorization to seek Requests for Proposals for cell phones—City Clerk. 5. Recommendation on bids received for F.Y. 2005 Asbestos Inspection of Ansborough Avenue properties—Associate Engineer. 6. Authorization to seek bids for two hoists for the Garage Annex—Superintendent of Traffic Operations. 7. Yard waste refund for 1827 Lorraine Avenue in the amount of$66.00—City Clerk. 8. Travel request for Cerro Gordo County Chief Deputy and Lieutenant to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $787.00. 9. Travel request for Osage Assistant Police Chief to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $520.72. 10. Travel request for Charles City Police Investigator to attend 21 st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $551.00. 11. Travel request for Associate Director UNI Police to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $528.00. 12. Travel request for Clarion Police Lieutenant to attend 2151 Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $489.50. 13. Travel request for Northwood Police Chief to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $857.00. 14. Travel request for Mason City Police Investigator to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $551.00. 15. Travel request for Mason City Police Investigator to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $551.00. 16. Travel request for Mason City Police Investigator to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $551.00. 17. Travel request for Police Investigator and Civilian to attend 21st Annual LEIN Training Conference in Johnston, Iowa on October 16-19, 2005, with costs not to exceed $857.00. 18. Travel request for Fire Marshal to attend Plan Review for Inspectors Class at National Fire Academy in Emmetsburg, Maryland on December 10-23, 2005, with costs not to exceed $223.20. 19. Travel request for Associate Planner to attend Land Acquisition Design Course in Ames, Iowa on October 12-13, 2005,with costs not to exceed $341.00. 20. Travel request for Human Resources Director to attend NPELRA Labor Relations Advanced Academy in Galena, Illinois on October 22-23, 2005, with costs not to exceed $419.50. 21, Travel request for Executive Director of Human Rights Commission, staff, Commissioners and CVDAT Coordinating Council to attend strategic planning day in Cedar Falls, Iowa on November 2, 2005, with costs not to exceed $340.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1390 (Contractual) in the amount of$2,500.00—City Clerk. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 1112 (Salaries-Part Time) in the amount of$1,950.00—Leisure Services Director. 3. Request to increase Line Item 1567 (Rec Equipment) in the amount of$1,046.62, Line Item 1535 (Hardware) in the amount of$288.94 and Line Item 1537 (Horticulture) in the amount of$274.90—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 3, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 26, 2005, as proposed. NEW BUSINESS 1. Authorization to install a set of walk rails at Byrnes and Gates Pools at a cost of $16,800.00—Building Official/Maintenance Administrator. 2. Approval of agreement with Earth Tech at a cost of $3,200.00 to survey the Chicago, Central & Pacific Railroad Company property located between Mulberry Street and the Cedar River,just west of Elm Street. 3. Travel request for Triad Architects-Youth Pavilion Consultants to travel to Waterloo, Iowa on January 18-21, 2005, April 27-April 28, 2005, July 7-8, 2005, with costs not to exceed $2,830.00. 4. Travel request for Police Investigator to attend Internet Crimes Against Children training in Minneapolis, Minnesota on October 23 —28, 2005, with costs not to exceed $497.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 6260-1795 (Rebates) in the amount of $10,504.60, 6210-1795 (Rebates) in the amount of$46,819.80, 6220-1795 (Rebates) in the amount of $16,027.56—Chief Financial Officer. 2. Authorization to increase Line Item 3720 (Donations) and Line Item 2168 in the amount of$4,568.00—Leisure Services Director. 3. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 2103 (Professional Services) in the amount of$133,920.00—Director of Cultural & Arts. 4. Authorization to increase Line Item 3361 (State Grant) in the amount of$17,000.00, Line Item 1346 (Travel) in the amount of$1,000.00, Line Item 1125 (Overtime) in the amount of $14,000.00, Line Item 1561 (Supplies) in the amount of $500.00, Line Item 1563 (Photo/Video Equipment) in the amount of$1,500.00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 26, 2005 4:40 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 19, 2005, as proposed. NEW BUSINESS 1. Authorization to install a set of walk rails at Byrnes and Gates Pools at a cost of $16,800.00—Building Official/Maintenance Administrator. 2. Authorization to upgrade the former Black Hawk Sprinkler Building at a cost of $8,147.00—Building Official/Maintenance Administrator. 3. Recommendation on bids received for the Livingston Aviation office block repair project—Airport Director. 4. Garbage refund in the amount of$94.50 for 1301 Kimball Avenue—City Clerk. 5. Travel request for two Rehabilitation Specialists to attend IAHO Fall Conference Certification and Recertification Courses in Waterloo, Iowa on October 5-7, 2005, with costs not to exceed $250.00 each. 6. Travel request for four Police Officers to attend Field Training Officer Certification in Appleton, Wisconsin on October 9-14, 2005, with costs not to exceed $3,551.20. 7. Travel request for Cultural & Arts Curator to travel to Milwaukee, Wisconsin to pick up exhibition on October 8-9, 2005, with costs not to exceed $520.00. 8. Travel request for Franklin County Sheriff to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 26-29, 2005, with costs not to exceed $1,006.00. 9. Travel request for Webster City Police Sergeant to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 26-29, 2005, with costs not to exceed $646.17. 10. Travel request for Butler County Sheriff to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 26-30, 2005, with costs not to exceed $1,012,71. 11. Travel request for Cresco Police Chief to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 27-29, 2005, with costs not to exceed $802.20. 12. Travel request for Osage Police Chief and Police Officer to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 26-30, 2005, with costs not to exceed $1,279.90. 13. Travel request for Howard County Sheriff and Chief Deputy to attend MOCIC 25th Annual Conference and Training Session in Lake Ozark, Missouri on September 27-30, 2005, with costs not to exceed$1,448.02. 14. Travel request for Cultural & Arts Director to attend Iowa Museum Association Conference/DM & Great Places Conference in Des Moines/Iowa City, Iowa on October 9-12, 2005, with costs not to exceed $555.00. 15. Travel request for Medical Officer to attend Annual IEMSA Conference in Des Moines, Iowa on November 10-12, 2005, with costs not to exceed $400.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 19, 2005 4:30—4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 12, 2005, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$139.50 for 1015 Prospect Boulevard—City Clerk. 2. Authorization to seek bids to sell 6' chain link fence and associated gates—Airport Director. 3. Authorization to seek bids to repair the Livingston Aviation Office Building—Airport Director. 4. Travel request for Police Investigator to attend Analyst's Notebook Workshop in Sacramento, California on October 9-15, 2005, with costs not to exceed $2,930.19. 5. Travel request for representative of Sandy Law Firm to attend arbitration meeting in Waterloo, Iowa on August 18-19, 2005, with costs not to exceed $260.68. 6. Travel request for two Police Sergeants and a Police Officer to attend Instructor Development Class in Des Moines, Iowa on December 5-9, 2005, with costs not to exceed $1,079.00. AMEND - 7. Travel request for Fair Housing Coordinator and Executive Director of Waterloo Human Rights to attend Equal Opportunity Law Update Seminar in Lawrence, Kansas on October 17-20, 2005, with costs not to exceed $1445.32. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3361 (State Grant) in the amount of$7,340.00, Line Item 3712 (Sale Trees) in the amount of$7,125.00, Line Item 1111 (Salaries) in the amount of $100.00, Line Item 1114 (Salaries-Time & Half) in the amount of$1,435.00, Line Item 1548 (Pop Purchases) in the amount of$200.00, Line Item 1536 (Trees) in the amount of $12,680.00, Line Item 1343 (Postage) in the amount of $50.00—Leisure Services Director. 2. Request to increase Line Item 3720 (Donations) and Line Item 1511 (Concrete & Aggregates) in the amount of$12,500.00—Leisure Services Director. 3. Request to increase Line Item 3111 (Hotel Motel) and Line Item 1521 (Electrical) in the amount of$2,500.00—Leisure Services Director. 4. Authorization to increase Line Item 3350 (Federal Grant) in the amount of$46,320.00, Line Item 3750 (Sale of Bonds) in the amount of $11,580.00, and Line Item 2103 (Engineering & Consulting) in the amount of$57,900.00—Assistant City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 12, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 6, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for clothing for Waterloo Fire Rescue employees— Fire Chief. 2. Authorization to send three WFR personnel to Hawkeye Community College Paramedic Program at a total cost of$7,010.55—Fire Chief 3. Approval of purchase of access rights located at 184-190 West 18t1' Street at a cost of $2,700.00 in conjunction with 18t Street Bridge Project—City Planner. 4. Garbage refund in the amount of$31.50 for 744 Sunrise Boulevard—City Clerk. 5. Authorization to donate 50 retired computers to the Iowa National Guard—Manager, Information Services. 6. Travel request for Human Resources Manager and Director to attend Iowa Public Employer Labor Relations Association Annual meeting in Bettendorf, Iowa on September 29-30, 2005, with costs not to exceed $359.04. 7. Travel request for two Code Enforcement Officers to attend IowACE 2005 Fall Conference in Ames, Iowa on October 20-21, 2005, with costs not to exceed $308.00. 8. Travel request for two Police Investigators to travel to Greenville, Illinois on August 23- 24, 2005 for ongoing police investigation,with costs not to exceed $286.60. 9. Travel request for Lab Officer to attend Bloodstain Evidence Workshop in Evanston, Illinois on October 2-7, 2005, with costs not to exceed $1,798.10. 10. Travel request for Community Planning and Development Director and Associate Planner to attend Brownfields 2005 Conference in Denver, Colorado on November 1-4, 2005, with costs not to exceed $2,840.00. 11. Travel request for Engineering Technician to attend 2005 Cartegraph User Conference in Dubuque, Iowa on October 4-6, 2005, with costs not to exceed $250.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 2165 (Streets & Roadways) in the amount of $7,348.75—Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 6, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 22, 2005, as proposed. NEW BUSINESS 1. Authorization to replace compressor in air conditioner at Young Arena at a cost of $6,421.00---Building Official/Maintenance Administrator. 2. Authorization to purchase sixty 18" x 96" tables for the Five Sullivan Brothers Convention Center at a cost not to exceed $6,000.00---Building Official/Maintenance Administrator. 3. Authorization to repair walk-in cooler and freezer at the Five Sullivan Brothers Convention Center at a cost not to exceed $3,750.00---Building Official/Maintenance Administrator. 4. Authorization to purchase carpeting for Rooms 10-13 at the Five Sullivan Brothers Convention Center at cost of$11,858.70---Building Official/Maintenance Administrator. 5. Approval of painting project at Five Sullivan Brothers Convention Center at a cost of $15,270.00 --- Building Official/Maintenance Administrator. 6. Authorization to seek bids for Bullet Resistant Body Armor---Police Chief. 7. Recommendation on bids received for digital video recording equipment---Police Chief. 8. Authorization to place old Data 911 computer equipment and System 5 in-car video equipment on the police auction---Police Chief. 9. Authorization to seek bids for replacement vehicles and equipment---Leisure Services Director 10. Recommendation on bids received for two program cars---Fire Chief. 11. Travel request for Sports Manager to attend Iowa Park and Recreation Association Fall Conference in Bettendorf, Iowa on September 20-21, 2005, with costs not to exceed $162.00. 12. Travel request for two Police Sergeants and a Police Officer to attend Rangemaster School in Waterloo, Iowa on September 26-30, 2005, with costs not to exceed $595.00. 13. Travel request for.,..olice Lieutenant to attend Backgrou Investigations School in Omaha, Nebraska on September 14-16, 2005, with costs not to exceed $594.78. 14. Travel request for Cerro Gordo County Deputy to attend LEIN Course in Des Moines, Iowa on April 25 —May 6, 2005, with costs not to exceed $938.54. 15. Travel request for Black Hawk County Deputy to attend LEIN Course in Des Moines, Iowa on April 25 —May 6, 2005,with costs not to exceed$853.89. 16. Travel request for Mason City Police Investigator to attend LEIN Course in Des Moines, Iowa on April 25 —May 6, 2005, with costs not to exceed $730.00. 17. Travel request for Cedar Falls Police Captain to attend LEIN Course in Des Moines, Iowa on April 25 —May 6, 2005,with costs not to exceed $1,067.94. 18. Travel request for Floyd County Deputy to attend LEIN Course in Des Moines, Iowa on April 25 —May 6, 2005,with costs not to exceed $900.43. 19. Travel request for Webster City Police Sergeant to attend LEIN Course in Des Moines, Iowa on May 16-27, 2005, with costs not to exceed $836.92. 20. Travel request for Waverly Police Sergeant to attend LEIN Course in Des Moines, Iowa on May 16-27, 2005, with costs not to exceed $609.99. 21. Travel request for Bremer County Deputy to attend LEIN Course in Des Moines, Iowa on May 16-27, 2005, with costs not to exceed $561.02. 22. Travel request for Black Hawk County Sergeant to attend LEIN Course in Des Moines, Iowa on May 16-27, 2005, with costs not to exceed $765.97. 23. Travel request for two Butler County Deputies to attend LEIN Course in Des Moines, Iowa on May 16-27, 2005, with costs not to exceed$1,214.03. 24. Travel request for two Rehabilitation Specialists to attend Inspector/Risk Assessor certification training in Dubuque, Iowa on November 14-18, 2005, with costs not to exceed $3,800.00. 25. Travel request for Police Officer and Police Department Data Systems Manager to attend Traffic and Criminal Software Group meeting in Des Moines, Iowa on September 14-15, 2005, with costs not to exceed$257.80. 26. Travel request for Director of Cultural & Arts and Curator to attend Haitian Art Society Conference in Montreal Canada and return art work to Toronto, Canada and Nyack,New York on September 21-28, 2005, with costs not to exceed$2,640.00. 27. Travel request for Police Investigator to travel to Rochester, Minnesota on September 9- 12, 2005, with costs not to exceed $284.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO ,E,AMENDED 1. Authorization to increase Line Item 3350 (Federal Grant) in the amount of $1,110,970.00, Line Item 3456 (PFC) in the amount of$58,472.11 and Line Item 2169 (Air Impro) in the amount of$1,169,442.11---Airport Director. 2. Authorization to increase Line Item 3350 (Federal Grant) in the amount of$972,701.00, Line Item 3456 (PFC Charges) in the amount of $51,195.00, Line Item 2103 (Engineering & Consulting) in the amount of $103,800.00, Line Item 2169 (Airport Improvements) in the amount of $915,896.50 and Line Item 1351 (Advertising) in the amount of$4,199.50---Airport Director. 3. Authorization to increase Line Item 3800 (Misc. Rev) and Line Item 1319 (Other Prof) in the amount of$5,936.25---Director of Leisure Services. 4. Authorization to increase Line Item 3720 and Line Item 1350 (Exhib. Exps) in the amount of$6,000.00---Director of Cultural &Arts Commission. 5. Authorization to increase Line Item 1346 (Exhib. Exps) in the amount of$5,000.00 and Line Item 1319 (Other Professional) in the amount of$9,646.46—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 22, 2005 4:45 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 15, 2005, as proposed. NEW BUSINESS 1. Travel request for Systems Manager to attend Shield Technology Training in Virginia Beach, Virginia on September 17-21, 2005, with costs not to exceed $992.19. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 2103 (Engineering) in the amount of$7,900.00—Director of Cultural &Arts Commission. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 2151 in the amount of$300,000.00—Fire Chief. 3. Authorization to increase Line Item 3720 (Donations) and Line Item 1555 (Police Minor Equipment) in the amount of$6,500.00—Police Chief. 4. Authorization to increase Line Item 3873 (Reimb Service) in the amount of$3,044.00, Line Item 1533 (Fuel) in the amount of$50.00 and Line Item 1315 (Education/Training) in the amount of$2,994.00—Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 15, 2005 4:40—5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 8, 2005, as proposed. NEW BUSINESS 1. Travel request for Rehabilitation Specialist to attend XRF Training in Milwaukee, Wisconsin on August 22-23, 2005, with costs not to exceed $290.00. 2. Travel request for Mayor Hurley to attend Iowa League of Cities Annual Conference& Exhibit in Des Moines, Iowa on September 14-16, 2005, with costs not to exceed $150.00. 3. Travel request for two Police Officers to attend 5th Annual Iowa National Association of Field Training Officers Conference in Des Moines, Iowa on September 22-23, 2005,with costs not to exceed $523.40. 4. Travel request for two Police Officers to attend IABTI Bomb Training Conference in Oklahoma City, Oklahoma on September 10-16, 2005, with costs not to exceed $2,361.60. 5. Travel request for Lab Officer to attend Crime Scene Reconstruction School in Miami, Florida on October 15-24, 2005, with costs not to exceed $698.00. 6. Travel request for Investigative Analyst and Civilian Planner/Operations Contractor to attend MOCIC Conference in Springfield, Missouri on September 26—October 1, 2005, with costs not to exceed $1,355.81. 7. Authorization to seek bids for dress uniforms—Fire Chief. 8. Authorization to seek bids for uniform pants—Fire Chief. 9. Authorization to seek bids for uniform t-shirts—Fire Chief. 10. Approval of award of contract for appraisal services for former Rath Maintenance Building and Cooper Building—City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3350 (Federal Grants) and Line Item 1579 (Wearing Apparel) in the amount of$11,353.96 Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 8, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 1, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for FY06 ammunition—Police Chief. 2. Authorization to enter into three-year contract with PoliceReports.US to allow the general public to access Waterloo Police Department reports online—Police Chief. 3. Authorization to receive 59 batteries through the State of Iowa Homeland Security Grant Program (FY 2003) for use with handheld police radios—Police Chief. 4. Authorization to have Pioneer Graphics print the ninth edition of Cop Collectibles Trading Cards at an approximate cost of$4,540.00—Police Chief. 5. Authorization to place an old Coinmaster metal detector on the police auction—Police Chief. 6. Authorization to sell 1991 Caprice, 1992 Caprice, 1972 Chevrolet pickup, 1992 Ford E350 Ambulance, and 1995 Ford E350 Ambulance—Fire Chief. 7. Recommendation on bids received for 4-part Iowa Police Citation and Complaint form— Police Chief. 8. Authorization to seek bids to install eight early warning sirens—Superintendent of Traffic Operations. 9. Travel request for Police Chief to attend Executive Training Conference in Des Moines, Iowa on September 12-13, 2005, with costs not to exceed $134.90. 10. Travel request for Fire Marshal and Arson K-9 to attend Annual Arson Conference in Council Bluffs, Iowa on September 25-29, 2005, with costs not to exceed$473.92. 11. Travel request for Police Lieutenant to attend Emergency Management School in Des Moines, Iowa on August 15-19, 2005, with costs not to exceed $502.00. 12. Travel request for Cultural & Arts Curator to return artwork to Chicago, Illinois on August 20-21, 2005, with costs not to exceed $390.00. 13. Travel request for Traffic Engineer to attend 2005 MOVITE Fall meeting in Little Rock, Arkansas on September 20—24, 2005, with costs not to exceed $985.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3800 (Misc. Revenue) and Line Item 1319 (Other Professional) in the amount of$3,017.25—Leisure Services Director. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 2169 (Airport Improvements) in the amount of$107,951.00—Airport Director. 3. Authorization to make numerous budget line items adjustments for the Waterloo Housing Partnership Program in the total amount of$85,000.00 (a copy is on file in the City Clerk's office)—Community Development Coordinator. 4. Authorization to increase Line Item 1512 and Line Item 3603 in the amount of $7,800.00—Police Captain. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 1, 2005 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 25, 2005, as proposed. NEW BUSINESS 1. Travel request for Draftsperson to attend 7`h Biennial GIS Conference in Ames, Iowa on August 29— September 1, 2005, with costs not to exceed $340.00. 2. Travel request for Chief Building Inspector and Chief HVAC Inspector to attend Solving Moisture and Mold Problems Seminar in Des Moines, Iowa on September 20, 2005, with costs not to exceed $645.00. 3. Approval of proposal from Earth Tech to perform ALTA survey at a cost of$3,800.00 as part of the Cedar Valley Restoration& Development area—City Planner. 4. Garbage refund in the amount of$130.00 for 624 W. 3rd Street and $58.50 for 628 W. 3rd Street—City Clerk. 5. Garbage refund in the amount of$126.00 for 903 West 3rd Street, $94.50 for 909 West 3rd Street and $31.50 for 915 West 3rd Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $1,000.00, Line Item 3831 (Registrations) in the amount of$300.00, Line Item 1556 (Youth Athletic Supplies) in the amount of$1,200.00—Leisure Services Director. 2. Authorization to increase Line Item 7750-3350 (Federal Grant) in the amount of $270,750.00, Line Item 7755-3356 (PFC Charges) in the amount of$14,250.00, Line Item 7750-2169 (Airport Improvements) in the amount of$270,750.00, and Line Item 7755-2169 (Airport Improvements) in the amount of$14,250.00—Airport Director. 3. Authorization to increase Line Item 010-3350 (Federal Grant) in the amount of $75,600.00, Line Item 413-3750 (Sale of Bonds) in the amount of$32,397.00, Line Item 010-1551 (Medical Equipment) in the amount of$75,600.00 and Line Item 413-1551 (Medical Equipment) in the amount of$32,397.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 25, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 18, 2005, as proposed. NEW BUSINESS 1. Approval of payment of invoice in the amount of$4,250.00 from Maxim Technologies for Phase II Environmental work for the Fed Ex Ground Project in MidPort America Plat No. 2—City Planner. 2. Authorization to seek bids for two program cars—Fire Chief. 3. Authorization to seek bids for new pumper and replacement of rescue equipment at an estimated cost of$80,000.00—Fire Chief. 4. Approval of donation of three retired computers to Union Missionary Baptist Church— MIS Director. 5. Garbage refund in the amount of$189.00 for 541 Hope Avenue—City Clerk. 6. Travel request for Police Lieutenant, Police Investigator and Police Officer to attend Urban Potential Seminar in Waterloo, Iowa on August 15, 2005, with costs not to exceed $198.00. 7. Travel request for Police officer and Civilian Planner/Operations Contractor to attend Criminal Intelligence Analysis Training in Madison, Wisconsin on July 31 —August 5, 2005, with costs not to exceed $1,972.85. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 18, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 11, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for digital video recording equipment for the Interview/Interrogation Rooms—Police Chief. 2. Authorization to increase petty cash drawer for the airport parking lot booth—Airport Director. 3. Approval of invoice in the amount of$1,227.00 for plat of survey for the Fed Ex Ground Project in MidPort America Plat No. 2—City Planner. 4. Travel request for Chief Electrical Inspector to attend the Western Section IAEI 101st Annual meeting in Hot Springs, Arkansas on September 17-21, 2005, with cost not to exceed $1,350.00. 5. Travel request for City Engineer to attend American Public Works Association, Iowa Chapter, 2005 Fall Conference in Ankeny, Iowa on August 10-12, 2005, with costs not to exceed $314.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1319 (Professional Services) in the amount of $13,500.00, Line Item 1343 (Postage) in the amount of$550.00, Line Item 1346 (Travel) in the amount of$2,000.00, Line Item 1353 (Printing) in the amount of$1,300.00, Line Item 1390 (Other Contr.) in the amount of$5,000.00, Line Item 1524 (Class Sup.) in the amount of$4,400.00, Line Item 1549 (Lumber) in the amount of$3,000.00, Line Item 1563 (Photo) in the amount of$500.00, Line Item 1581 (Painting) in the amount of $2,750.00—Director of Cultural &Arts Commission. 2. Authorization to increase Line Item 3921 (Chgs-Oil) and Line Item 1547 (Oil/Grease) in the amount of$20,000.00, Line Item 3922 (Chgs—Tires) and Line Item 1569 (Veh Parts —Tires) in the amount of$80,000.00, Line Item 3923 (Chgs—Parts) in the amount of $222,000.00 and Line Item 1571 (Equip Parts) in the amount of$220,000.00 and Line Item 1575 (Metal Supplies) in the amount of$2,000.00, Line Item 3920 (Chgs—Fuel) and Line Item 1533 (Fuel) in the amount of$470,000.00—Chief Financial Officer. 3. Authorization to increase Line Item 3361 (State Grant) and Line Item 1573 (Safety Equipment) in the amount of$6,250.00—Fire Chief. 4. Authorization to increase Line Item 3361 (State Grant) and Line Item 1351 (Advertising) in the amount of$23,000.00—Airport Director. 5. Authorization to increase Line Item 1150-3350 (Federal Grant) in the amount of $47,419.00, Line Item 1160-3350 (Federal Grant) in the amount of$55,000.00, Line Item 1150-1111 (Salaries—Regular) in the amount of$37,419.00, Line Item 1160-1111 (Salaries—Regular) in the amount of$45,000.00, Line Item 1150-1114 (Overtime) in the amount of$10,000.00, Line Item 1160-1114 (Overtime) in the amount of$10,000.00— Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 11, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 5, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for uniforms and accessories for FY06—Police Chief. 2. Authorization to seek bids for the purchase of a portable lift system for the maintenance shop—Fire Chief. 3. Recommendation on bids received for Fire Station#1 Building Restoration—Building Official/Maintenance Administrator. 4. Garbage refund in the amount of$94.50 for 122 Leland Avenue and $94.50 for 126 Leland Avenue—City Clerk. 5. Travel request for Councilperson Cole to attend Iowa League of Cities 107th Annual Conference & Exhibit in Des Moines, Iowa on September 14-16, 2005, with costs not to exceed $480.00. 6. Travel request for Councilperson Schmitt to attend Iowa League of Cities 107th Annual Conference &Exhibit in Des Moines, Iowa on September 14-16, 2005, with costs not to exceed $480.00. 7. Travel request for Building Official/Maintenance Administrator to attend 2005 International Code Council Annual Conference in Detroit, Michigan on September 24— October 1, 2005, with costs not to exceed $2,590.00. 8. Travel request for Director of Cultural &Arts Commission to visit art galleries and museums and attend Iowa Museum Association Executive meeting in Des Moines, Iowa on July 1-2, 2005, with costs not to exceed $120.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 5, 2005 4:30—4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 27, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for photographic supplies for FY06—Police Chief. 2. Recommendation on bids received for photographic processing/printing for FY06— Police Chief. 3. Approval of payment of$415.00 for repair to pave box at 1427 Hawthorne Avenue— Assistant City Engineer. 4. Travel request for eight Human Rights Commissioners to attend RECCR Summer 2005 Training Conference—Housing/Employment Training for Civil/Human Rights Commissioners and staff in Kansas City, Missouri on July 13-15, 2005, with costs not to exceed $4,443.00. 5. Travel request for four School Resource Officers to attend School Resource Officer Leadership School in Appleton, Wisconsin on July 17-21, 2005, with costs not to exceed $675.00. 6. Travel request for Police Lieutenant and Police Sergeant to attend Practical Homicide Investigation Seminar in Lawrence, Kansas on July 10-13, 2005, with costs not to exceed $1,477.89. 7. Travel request for Director of Cultural &Arts to travel to Des Moines, Iowa to visit art galleries and museums and attend Association meeting on July 1-2, 2005, with costs not to exceed $120.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 27,2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 20, 2005, as proposed. NEW BUSINESS 1. Travel request for Police Captain and Police Sergeant to attend Annual Homeland Security Conference in Des Moines, Iowa on July 26-28, 2005, with costs not to exceed $729.16. 2. Travel request for Police Investigators to travel to Glendale, Arizona on May 18-21, 2005, with costs not to exceed $3,433.79. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 20, 2005 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 13, 2005, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$31.50 for 900 Burton Avenue—City Clerk. 2. Garbage refund in the amount of$63.00 for 811 Hawthorne Avenue—City Clerk. 3. Travel request for Fire Department Instructors to teach 40 hour Tech Class at Marshalltown Community College on June 19-25, 2005 with costs not to exceed $960.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 1393 (Subsidies) in the amount of$57,600.00—Community Development Coordinator. 2. Authorization to increase Line Item 1706 (Housing Asst) in the amount of$12,000.00— Housing Authority Director. 3. Authorization to amend numerous line items (copies on file in the City Clerk's office)— Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 13, 2005 4:30—4:40 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 6, 2005, as proposed. NEW BUSINESS 1. Recommendation on bid received for F.Y. 2005 Flood Control Riprap Spraying#2— Associate Engineer. 2. Authorization to refund plan review fee in the amount of$1,131.90 for 2060 Crossroads Boulevard—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 6, 2005 4:15 —4:45 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 23, 2005, as proposed. NEW BUSINESS 1. Authorization to write specifications for the purchase of a new rescue pumper at an estimated cost of$400,000.00—Fire Chief. 2. Authorization to seek bids for a thermal imaging camera at an estimated cost of $7,500.00—Fire Chief. 3. Authorization to seek bids for construction of a storage building at the Regional Training Center at an estimated cost of$80,000.00—Fire Chief. 4. Authorization to purchase additional 1,000 storm sewer markers at a cost of$2,360.00— Associate Engineer. 5. Approval of invoice in the amount of$4,000.00 for annual membership in the Iowa Stormwater Education and Outreach Program—Associate Engineer. 6. Authorization to purchase 2005 Ford Explorer from Witham Ford at a cost of $20,908.00—Superintendent of Central Garage. 7. Approval of bid from Paul G. Christensen in the amount of$3,800.00 for installation of panic door hardware on the exits at 303 Jefferson Street—Community Planning and Development Director. 8. Approval of bid received from Scott's Electric in the amount of$10,446.73 for relighting Central Garage shop—Building Official/Maintenance Administrator. 9. Authorization to purchase equipment to outfit 9 intersections with Opticom—Fire Chief. 10. Garbage refund in the amount of$126.00 for 5140 South Fork Lane—City Clerk. 11. Travel request for ARFF Training Officer to travel to E-One, Inc. fire truck assembly facility in Ocala, Florida on June 12-14, 2005, with costs not to exceed $1,055.00. 12. Authorization to seek bids for ammunition and supplies—Police Chief. 13. Authorization to seek bids for uniform and supplies—Police Chief. 14. Authorization to seek bids for photographic supplies and processing—Police Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1312 (Engineering) and increase Line Item 1706 (Housing Assist) in the amount of$10,000.00; increase Line Item 3361 (State Grant) and decrease Line Item 3350 (Federal Grants) in the amount of$10,000.00 Community Development Coordinator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 23, 2005 4:00—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 16, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for audit services for fiscal years ending June 30, 2005, 2006 and 2007—Chief Financial Officer. 2. Garbage refund in the amount of$94.50 for 146 West Dale Street—City Clerk. 3. Travel request for City Engineer to attend 2005 APWA International Public Works Congress and Exposition in Minneapolis, Minnesota at September 10-15, 2005, with costs not to exceed $1,775.00. 4. Travel request for City Clerk to attend Iowa Municipal Clerk's Academy in Ames, Iowa on July 20-22, 2005, with costs not to exceed$482.00. 5. Travel request for Chief Financial Officer to attend GFOA Annual Conference in San Antonio, Texas on June 25-29, 2005, with costs not to exceed $2,140.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 16, 2005 4:15 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 9, 2005, as proposed. NEW BUSINESS 1. Authorization to purchase cab over truck with flat bed and related equipment at a cost of $22,790.00 to be used by the Traffic Operations Department—Superintendent of Central Garage. 2. Travel request for Police Department Clerk to attend Basic Iowa System Training in Des Moines, Iowa on May 17-20, 2005, with costs not to exceed $104.70. 3. Travel request for three Police Sergeants to attend Urban Potential Seminar in Waterloo, Iowa on May 24, 2005, with costs not to exceed $198.00. 4. Travel request for two Police Officers to attend Basic SRT School in Cedar Rapids, Iowa on May 31-June 3, 2005, with costs not to exceed $232.88. 5. Travel request for Draftsperson to attend 3rd Annual Iowa County's Information Technology Mid Year Conference and ESRI ARC GIS 9.1 Hands-On Workshop in Cedar Rapids, Iowa on June 15-17, 2005, with costs not to exceed $215.00. 6. Travel request for Airport Maintenance to attend FAA Central Region Airports Division 21st Annual Airports Conference in Overland Park, Kansas on May 23-25, 2005, with costs not to exceed $750.00. 7. Amended travel request for Fair Housing Coordinator to attend National Fair Housing Training Academy in Washington, DC on May 16-20, 2005 to change costs from $1,925.00 to $2,075.40. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3750 (Sale of Bonds) and Line Item 2168 (Park Improvement) in the amount of$21,500.00—Leisure Services Director. 2. Request to increase Line Item 3750 (Sale of Bonds) and Line Item 2168 (Park Improvement) in the amount of$70,000.00—Leisure Services Director. 3. Request to increase Line Item 2152 (Bldg Improvement) in the amount of$18,785.30 and Line Item 2152 in the amount of$59,861.05—Leisure Services Director. 4. Request to increase Line Item 3370 (School Share—DARE) and Line Item 1114 (Overtime) in the amount of$3,915.00—Police Captain. 5. Request to increase Line Item 3922 (Chgs—Tires) and Line Item 1569 (Tires) in the amount of$30,000.00, Line Item 3923 (Chgs—Parts) and Line Item 1571 (Parts) in the amount of$50,000.00, Line Item 3477 (Sales Gas) and Line Item 1533 (Fuel) in the amount of$80,000.00—Superintendent of Central Garage. 6. Request to increase Line Item 3922 (Chgs—Tires) and Line Item 1569 (Tires) in the amount of$140,000.00, Line Item 3923 (Chgs—Parts) and Line Item 1571 (Parts) in the amount of$147,000.00, Line Item 3477 (Sale Gas) in the amount of$23,000.00, Line Item 1533 (Fuel) in the amount of$458,000.00, Line Item 3920 (Chgs—Fuel) in the amount of$435,000.00, Line Item 3921 (Chgs—Oil) and Line Item 1547 (Oil & Grease) in the amount of$20,000.00—Superintendent of Central Garage. 7. Request to decrease Line Item 1710 (Contingency) and increase Line Item 1344 (Phone) in the amount of$500.00, and decrease Line Item 1710 (Contingency) and increase Line Item 1520 (Software) in the amount of$1,300.00—Waterloo Housing Authority Director. 8. Request to increase Line Item 3352 (Federal HUD Grants) and Line Item 1706 (HAP Payment) in the amount of$500,000.00—Waterloo Housing Authority Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 9, 2005 4:40—5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 2, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for security services at city ramps—City Clerk. 2. Recommendation on bids received for parking cashier services at the West 5th Street/Convention Center ramp—City Clerk. 3. Request to donate used Pentium II PC with 17" screen, keyboard and mouse to be used by Memorial Hall Commission—City Clerk. 4. Travel request for Police Training Coordinator to attend Rangemaster Advanced Firearms Instructor School in Cedar Rapids, Iowa on June 6-10, 2005, with costs not to exceed $693.00. 5. Travel request for Police Investigator to travel to Farmington,New Mexico on criminal investigation on March 31-April 2, 2005, with costs not to exceed $1,215.87. 6. Travel request for Chief Financial Officer to attend 2005 Iowa Government Round Table in Des Moines, Iowa on May 20, 2005, with costs not to exceed $260.00. 7. Travel request for Fire Lieutenant, RTC Coordinator and Inspector to attend Urban Potential Seminar in Waterloo, Iowa on April 28, 2005, with costs not to exceed $198.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3723 (State Fuel Tax Refund) and Line Item 1533 (Fuel) in the amount of$629.60, Line Item 3725 (Federal Fuel Tax Refund) and Line Item 1533 (Fuel) in the amount of$1,014.77—Leisure Services Director. 2. Request to increase Line Item 1400 (Utilities) in the amount of$1,500.00, Line Item 1111 (Salaries-Regular) in the amount of$400.00, Line Item 1319 (Professional Services) in the amount of$1,000.00, Line Item 1342 (Mileage) in the amount of $400.00, Line Item 1344 (Telephone) in the amount$850.00, Line Item 1349 (Artist Exps) in the amount of$800.00, Line Item 1371 (Building Maint) in the amount of $1,500.00, Line Item 1385 (Office Equipment) in the amount of$1,000.00, Line Item 1390 (Other Contr) in the amount of$500.00 and Line Item 1391 (Member Dues) in the amount of$500.00—Director of Cultural& Arts Commission. 3. Request to make numerous line item adjustments (a copy is on file in the City Clerk's office)—Director of Cultural &Arts Commission. 4. Request to increase Line Item 3623 (Rental Revenue) in the amount of$11,000.00, Line Item 3831 (Class Regis) in the amount of$2,500.00, Line Item 3873 (Reimburse Service) in the amount of$500.00; decrease Line Item 3361 (State Grants) in the amount of $800.00, Line Item 3496 (Phone Reimburse) in the amount of$100.00, Line Item 3720 (Gifts, Donations) in the amount of$1,000.00, Line Item 3875 (Pay Reimb) in the amount of$1,500.00, Line Item 3487 (Shop Revenue) in the amount of$1,200.00— Director of Cultural &Arts Commission. 5. Request to make numerous line item adjustments (a copy is on file in the City Clerk's office).—Leisure Services Director. 6. Request to increase Line Item 3500 (Sale of Bricks) in the amount of$14,520.00, Line Item 3720 (Donations-Restricted) in the amount of$656.00, Line Item 1343 (Postage) in the amount of$34.00 and Line Item 1539 (Institutional Supplies) in the amount of $7,988.64—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 2, 2005 4:30—4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 25, 2005, as proposed. NEW BUSINESS 1. Authorization to pay additional $404.93 for cost of repairs on Engine 308—Fire Chief. 2. Authorization to purchase new trailer at a cost of$1,490.00 for the Traffic Operations Department—Superintendent of Central Garage. 3. Authorization to purchase parts at a cost of up to $5,000.00 to rebuild brake system on Engine 302—Fire Chief 4. Recommendation on bids received for line striping system for the Traffic Operations Department—Superintendent of Central Garage. 5. Travel request for Police Lieutenant, Sergeant and Officer to attend the Urban Potential Seminar in Waterloo, Iowa on April 28, 2005, with costs not to exceed $198.00. 6. Travel request for Fair Housing Coordinator to attend Nation Fair Housing Training in Washington, DC on May 16-20, 2005, with costs not to exceed$1,925.00. 7. Travel request for Curator to return art exhibition and pick up art exhibition in Bethlehem, Pennsylvania and Nyack, New York on May 25-30, 2005, with costs not to exceed $1,429..00. 8. Travel request for Police Investigator to attend Iowa Attorney Generals 2005 Victim Justice Conference in Des Moines, Iowa on May 23-24, 2005, with costs not to exceed $173.95. 9. Travel request for Police Sergeant and Investigator to attend Chemical Munitions Instructor School in Des Moines, Iowa on May 3-5, 2005, with costs not to exceed $753.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 25, 2005 4:25 —4:45 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 18, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for three full size pick-up trucks and related equipment for the Engineering Department, two 1-ton trucks with utility bodies and related equipment for Leisure Services and one used cab over truck with flat bed and related equipment for Traffic Operations—Superintendent of Central Garage. 2. Travel request for Police Investigator to attend Less Lethal Munition Instructor Class on June 1-2, 2005, with costs not to exceed $527.00. 3. Travel request for Garage Mechanic to attend Elgin Pelican Sweeper Training Seminar in Elgin, Illinois on May 9-12, 2005, with costs not to exceed $200.00. 4. Travel request for two Police Investigators to attend Midwest Gang Investigators Association Annual Training Conference in Dubuque, Iowa on May 22-25, 2005, with costs not to exceed $1,127.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1393 (Downtown TIF) in the amount of $30,000.00—Community Planning and Development Director. 2. Authorization to increase Line Item 3800 (Misc. Revenue) and Line Item 1378 (Repair Vehicle) in the amount of$2,618.50—Police Captain. 3. Authorization to increase Line Item 3875 (Salary Reimb) and Line Item 1111 (Salaries- Regular) in the amount of$2,712.24—Police Captain. 4. Authorization to increase Line Item 3800 (General) and Line Item 1352 (Photo & Copy Reproduction) in the amount of$6,000.00—Police Captain. 5. Authorization to increase Line Item 3361 (State Grant) and Line Item 2165 (Traffic Safety Improvements) in the amount of$232,482.90—Superintendent of Traffic Operations. 6. Authorization to increase Line Item 3361 (State Grant) and Line Item 2125 (Traffic Control Equipment) in the amount of$20,000.00—Traffic Engineer. 7. Authorization to increase Line Item 3354 (Shared Program-School) and Line Item 2125 (Traffic Control Equipment) in the amount of$6,500.00—Traffic Engineer. 8. Authorization to increase Line Item 3361 (State Grant) in the amount of$17,500.00, Line Item 1125 (Overtime) in the amount of$14,000.00 and Line Item 2127 (Photo Equipment) in the amount of$3,500.00—Police Chief. 9. Authorization to increase Line Item 3800 (Miscellaneous Revenue) and Line Item 2103 (Engineering & Consulting) in the amount of$1,375,000.00 City Engineer. 10. Authorization to make numerous Line Item Adjustments (a copy is on file in the City Clerk's office) Community Development Director. 11. Authorization to increase Line Item 3112 (Local Option Taxes) and Line Item 2165 (Streets&Roadways) in the amount of$500,000.00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 18, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 11, 2005, as proposed. NEW BUSINESS 1. Travel request for Police Investigator to attend LEIN course in Des Moines, Iowa on April 25-May 6, 2005, with costs not to exceed $1,195.00. 2. Travel request for Registrar to attend Upper Midwest Conservation Association Workshop in Iowa Falls, Iowa on April 28-29, 2005, with costs not to exceed $295.00. 3. Approval of annual software support contract with Visionary Systems, Ltd. For the FIREHOUSE software at a cost of$2,060.00—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3620 (Rent) in the amount of$2,000.00 and Line Item 1400 (Utilities) in the amount of$4,000.00—Community Planning &Development Director. 2. Request to make numerous Line Item adjustments (a copy on file in the City Clerk's office)—Fire Chief BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 11, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 4, 2005, as proposed. NEW BUSINESS 1. Authorization to purchase center section of the rear end for Quint 308 at a cost of $3,500.00—Fire Chief. 2. Authorization to seek bids for asphalt emulsions/bituminous products for upcoming seal coating, chip sealing, fog sealing, crack sealing and oil patch material programs— Superintendent of Streets. 3. Garbage refund in the amount of$63.00 for 1125 West 11th Street—City Clerk. 4. Authorization to purchase a forklift for Central Garage at a cost of$13,201.04— Superintendent of Central Garage. 5. Approval of proposal from Maxim Technologies to perform Phase I—Environmental Site Assessment for Lots 11 and 12 in MidPort America Park Plat No. 2 at a cost of $1,750.00 Community Planning and Development Director. 6. Authorization to hire McLaughlin Rincon at a cost of$6,937.00 to prepare preliminary plan for the kayak/white water course—Community Planning and Development Director. 7. Approval of award of contract to Lehman Trucking and Excavating in the amount of $20,390.00 for General Obligation Bond Demolition Contract No. 137-D-GO-04-04- 05—Contracts and Grants Coordinator. 8. Travel request for Police Investigator to attend Advanced Chemical Latent Development School in Ames, Iowa on May 10-13, 2005, with costs not to exceed $918.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to make numerous line item adjustments (a copy on file in the City Clerk's office)—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 4, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 28, 2005, as proposed. NEW BUSINESS 1. Recommendation on bids received for F.Y. 2005 Traffic Control for Repair of Railroad Crossings—Associate Engineer. 2. Authorization to seek bids for security services at city parking ramps—City Clerk. 3. Authorization to seek bids for parking cashier services at the West 5th Street/Convention Center ramp—City Clerk. 4. Garbage refund in the amount of$126.00 for 244 Palmer Drive and $180.00 for 243 Miriam—City Clerk 5. Travel request for Data Systems Manager to attend Shield Technology Spring Training in Des Moines, Iowa on May 2-4, 2005, with costs not to exceed $301.00. 6. Travel request for City Engineer to attend Storm Water Utility Workshop in Ankeny, Iowa on April 14, 2005, with costs not to exceed$120.00. 7. Travel request for Fire Chief and Fire Department Community Services Coordinator to attend CDC Injury and Violence in America Conference in Denver, Colorado on May 8- 11, 2005, with costs not to exceed $2,885.00. 8. Authorization to purchase four mid-size trucks from State of Iowa bid—Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 1561 (Office Supplies) in the amount of$8,211.99— Leisure Services Director. 2. Request to decrease Line Item 1710 (Claims & Contingency) and increase Line Item 1780 (Election Costs) in the amount of$15,289.00—City Clerk. 3. Request to increase Line Item 3721 (Service Charges) and Line Item 1561 (Office Supplies) in the amount of$1,300.00—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 28, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 21, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for lease/purchase of one commercial front mower and two 72" side discharge mowers—Airport Director. 2. Authorization to seek RFPs for long-distance carrier for city buildings—City Clerk and MIS Director. 3. Authorization to seek RFPs for local telephone service for city buildings—City Clerk and MIS Director. 4. Travel request for Police Officer to attend Defensive Tactics Instructor School in Des Moines, Iowa on May 16-20, 2005, with costs not to exceed $543.00. 5. Travel request for Police Sergeant to attend Firearms Instructor Recertification School in Des Moines, Iowa on May 5-6, 2005, with costs not to exceed $227.00. 6. Travel request for Police Sergeant to attend Crash Data Retrieval Toolkit Operator's Certification Course in Iowa City, Iowa on April 11-13, 2005, with costs not to exceed $345.00. 7. Travel request for four Police Investigators to attend Death Investigation Seminar in Iowa City, Iowa on May 17-18, 2005, with costs not to exceed $420.00. 8. Travel request for two Police Sergeants and one Police Officer to attend Accident Investigators Conference in Rapid City , South Dakota on June 7-11, 2005, with costs not to exceed $1,354.00. 9. Travel request for Police Chief and Police Captain to attend FBI National Academy Associates Iowa Chapter annual training in Keokuk, Iowa on April 13-15, 2005, with costs not to exceed $255.00. 10. Travel request for Contracts & Grants Coordinator to attend U.S. Department of Housing and Urban Development Conference in Omaha, Nebraska on April 6-8, 2005, with costs not to exceed $450.00. 11. Approval of assignment of rebate in the amount of$7,600.00 to the State of Iowa for partial payment of the CEBA Loan and $3,000.00 to the city for interest due for Clear Windows—Community Planning and Development Director. 12. Recommendation on bids received for Police lightbars, equipment and installation of equipment for six police patrol cars—Police Chief. 13. Recommendation on bids received for vinyl graphics for six police patrol cars—Police Chief. 14. Authorization to seek bids for the General Obligation Bond Demolition Project— Contracts and Grants Coordinator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 21, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 14, 2005, as proposed. NEW BUSINESS 1. Travel request for Sewer Maintenance Worker to attend Spring 2005 Short Course for Water& Wastewater Operators in Des Moines, Iowa on April 26-27, 2005, with costs not to exceed $450.00. 2. Travel request for Community Development Director to attend NCRC—Iowa NAHRO Spring Conference in Davenport, Iowa on April 17-19, 2005, with costs not to exceed $610.00. 3. Travel request for Community Planning &Development Director and Community Development Director to attend The National Development Council Academy 2005 in Chicago, Illinois on May 10-12, 2005, with costs not to exceed $2,388.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 14, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 7, 2005, as proposed. NEW BUSINESS 1. Sewer refund in the amount of$809.97 and garbage refund in the amount of$472.50 for 1025 Minnesota Street—City Clerk. 2. Authorization to mail Storm Water Management Brochure No. 2 at a cost of$8,700.00— City Engineer. 3. Travel request for Fire Department Community Services Coordinator to attend Discovering the RD to High Risk AUD course in Emmetsburg, Maryland on April 16-31, 2005, with costs not to exceed$216.00. 4. Travel request for a Police Sergeant and Police Lieutenant to attend the Tactical Procurement Midwest Conference in Indianapolis, Indiana on April 25-28, 2005, with costs not to exceed $904.00. 5. Travel request for Police Lieutenant to attend Firearms Instructor Recertification School in Des Moines, Iowa on May 5-6, 2005, with costs not to exceed $252.00. 6. Travel request for Chief Electrical Inspector to attend 67th Annual IAEI Iowa Chapter meeting in Marshalltown, Iowa on April 11-13, 2005, with costs not to exceed $470.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 7, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 28, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for police lightbars, equipment trays, equipment installation, partition transfer kits and vinyl graphics to equip six new police patrol cars—Police Chief. 2. Authorization to upgrade equipment and building at Five Sullivan Brothers Convention Center at a cost of$102,200.00—Building Official/Maintenance Administrator. 3. Authorization to purchase a line striping system for the Traffic Operations Department— Superintendent of Central Garage. 4. Request from Met Transit for$50,000.00 advancement—Chief Financial Officer. 5. Garbage refund in the amount of$30.00 for 2001 Teton Drive—City Clerk. 6. Travel request for two Firefighters to attend Smoke Driver Course in Jackson, Mississippi on April 23-30, 2005, with costs not to exceed $1,387.50. 7. Travel request for Fire Engineer to attend NFPA 1003 Basic ARFF Certification Class in Dallas, Texas on April 9-17, 2005, with costs not to exceed $2,857.40. 8. Travel request for Police Lieutenant and Police Investigator to attend Iowa Association of Women Police Conference in Ames, Iowa on March 14-15, 2005, with costs not to exceed $317.70. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $9,850.00, Line Item 1315 (Education & Training) in the amount of$1,000.00, Line Item 1303 in the amount of$3,250.00, Line Item 1342 (Local Transportation) in the amount of $5,400.00 and Line Item 1343 in the amount of$200.00—Human Rights Specialist. 2. Authorization to increase Line Item 3720 (Donations—Restricted) and Line Item 1536 (Trees & Shrubs) in the amount of$20,000.00—Leisure Services Director. BILLS PAYMENT ' ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 28, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 21, 2005, as proposed. NEW BUSINESS 1. Authorization to seek quotes for a used forklift—Superintendent of Central Garage. 2. Authorization to upgrade equipment and building at Five Sullivan Brothers Convention Center at a cost of$107,000.00—Building Official/Maintenance Administrator. 3. Garbage refund in the amount of$54.00 for 3903 Bradley Road—City Clerk. 4. Travel request for Human Resources Manager to attend National Public Employer Labor Relations Association Annual Training Conference in Fort Lauderdale, Florida on April 10-16, 2005, with costs not to exceed $2,189.60. 5. Travel request for City Clerk to attend Fundamentals for Public Risk Managers Conference in Chicago, Illinois on April 18-20, 2005, with costs not to exceed$330.00. 6. Travel request for Fire Department Instructor to teach Industrial Tech Level Classes in Boscobel, Wisconsin on March 7-9, 2005, with costs not to exceed $410.00. 7. Travel request for Police Sergeant and three Police Officers to attend the International K9 Conference in Aurora, Colorado on September 17-24, 2005, with costs not to exceed $6,270.00. 8. Travel request for Police Sergeant and three Police Officers to attend USPCA Narcotics Certification in Oskaloosa, Iowa on April 23-24, 2005, with costs not to exceed $894.00. 9. Travel request for Fire Marshal to attend Arson K-9 Recertification in Springfield, Illinois on June 20-23, 2005, with costs not to exceed $630.00. 10. Travel request for City Planner to attend the Heartland Economic Course in Excelsior Springs, Missouri on April 3-7, 2005, with costs not to exceed $1,335.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3622 (Sale of Property) and Line Item 1529 (Firearms & Access.) in the amount of$29,850.00—Police Chief. 2. Authorization to increase Line Item 3360 (Share-State) and Line Item 1371 (Building Maint) in the amount of$9,509.74—Leisure Services Director. 3. Authorization to increase Line Item 3345 (Fema Grants) in the amount of$55,299.26, Line Item 1571 (Mach/Equip Parts) in the amount of$40,000.00, Line Item 1112 (Salaries/Part Time) in the amount of$15,299.26, Line Item 1555 (Tools) in the amount of$25,000, Line Item 1555 (Tools) in the amount of$5,000.00, Line Item 1112 (Salaries/Part Time) in the amount of$15,000.00, and decrease Line Item 2153 (Shop Equip) in the amount of$25,000.00 and Line Item 1381 (Land Rent) in the amount of $20,000.00—Superintendent of Waste Management Services. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 21, 2005 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 14, 2005, as proposed. NEW BUSINESS 1. Authorization to accept an award of approximately$70,000.00 from the State of Iowa Homeland Security Grant Program(FY2003) for purchase of Technical Rescue Equipment—Fire Chief. 2. Approval of contract with Allen Hospital Occupational Health to conduct audiometric tests, respirator physicals and TB tests—Human Resources Manager. 3. Travel request for Airport Director to attend Human Resource Management for Supervisors in Iowa City, Iowa from February 22 to April 12, 2005 from 6:00 to 9:30 p.m., with costs not to exceed $1,275.00. BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3820 (Sales Tax Refund) and Line Item 1549 (Lumber) in the amount of$1,587.44—Leisure Services Director BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 14, 2005 4:40—5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 7, 2005, as proposed. NEW BUSINESS 1. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2005 Spring Conference in West Des Moines, Iowa on March 9-11, 2005, with costs not to exceed $359.00. 2. Travel request for Rehabilitation Specialist to attend MSA Professional Services Inspector/Risk Assessor Initial Training in Dubuque, Iowa on March 7-11, 2005, with costs not to exceed $1,295.00. 3. Travel request for Leisure Services Director to attend Iowa Park and Recreation Association Spring Conference in Sioux City, Iowa on March 20-23, 2005, with costs not to exceed $450.00. 4. Travel request for Police Captain, Sergeant and two Officers to attend the Governor's Traffic Safety Bureau Conference in Des Moines, Iowa on March 29-31, 2005, with costs not to exceed $945.52. 5. Travel request for five Police Sergeants to attend First Line Supervisors School in Waterloo, Iowa on March 28-April 1, 2005, with costs not to exceed $2,575.00. 6. Travel request for Chairperson of Cultural & Arts Commission to travel to Washington, DC with Cedar Valley Coalition on Apri19-12, 2005, with costs not to exceed $1,425.00. 7. Travel request for three Cultural &Arts Commission staff members and artist in residence to attend MLK banquet in Waterloo, Iowa on January 16, 2005, with costs not to exceed $140.00. 8. Travel request for three Police Lieutenants to attend Public Safety's Police Management School in Des Moines, Iowa on March 14-18, 2005, with costs not to exceed $2,474.00. 9. Garbage refund in the amount of$27.00 for 407 Terrace Drive—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) in the amount of$12,000.00,Line Item 1346 (Travel-Prof Training) in the amount of$1,500.00, Line Item 1114 (Overtime) in the amount of$10,000.00 and Line Item 1561 (Supplies) in the amount of$500.00— Police Chief. • 2, Authorization to increase Line Item 3361 (State Grant) and Line Item 1516 (PC Accessories) in the amount of$14,613.11—Library Manger. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 7,2005 4:15—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 24, 2005, as proposed. NEW BUSINESS 1. Authorization to relocate Tactical Unit as part of the Men's Police Locker Room Remodel project at an additional cost of$24,200.00—Building Official/Maintenance Administrator. 2. Approval of additional cost of$11.00 for cost of mailing Storm Water Management Brochure No. 1—City Engineer. 3. Authorization to purchase two containers for storage of bomb unit equipment at a cost of $3,238.95—Police Chief. 4. Authorization to accept Tactical Unit equipment valued at$50,000.00 from the State of Iowa Homeland Security Grant Program(FY2003)---Police Chief. 5. Authorization to purchase two sets of tire chains at a total cost of$2,110.00 for the new ambulances—Fire Chief 6. Approval of reallocation of$5,000.00 of the $10,000.00 hotel/motel tax funds awarded to the Waterloo Center For The Arts, Main Street Waterloo and Grout Museum from the Midwest Folkfest to fund marketing for the Midwest World Fest—Director of Cultural & Arts Commission. 7. Recommendation on bids received for parking violation tickets—City Clerk. 8. Approval of bid received from Apollo Energy Systems in the amount of$8,770.00 for window filming at Veterans Memorial Hall and shades and wash and repair of screens and storm windows—City Clerk. 9. Garbage refund in the amount of$30.00 for 1608 Burton Avenue—City Clerk. 10. Garbage refund in the amount of$252.00 for 705 and 705'/2 West 3rd Street-City Clerk. 11. Sewer refund in the amount of$175.19 for 5005 Mercedes Bend—City Clerk. 12. Travel request for Director of Waterloo Housing, Community Planning and Development Director and Associate Planner to attend Affordable Housing and Community Redevelopment Summit in San Diego, California on February 15-18, 2005, with costs not to exceed $5,835.00. 13. Travel request for Police Sergeant to attend Chemical Munitions Instructor Recertification Class in Des Moines, Iowa on February 4, 2005, with costs not to exceed$137.00. 14. Travel request for Mayor, Community Planning&Development Director, Community Development Director and Community Development Board Member to travel to Washington, DC with the Cedar Valley Coalition on April 9-12, 2005, with costs not to exceed $1,490.00 each. 15. Travel request for Chief Building Inspector to attend The Concepts of Egress and the Mechanical &Fuel Gas Provisions of the IRC Seminar in Dubuque, Iowa on February 16-17, 2005, with costs not to exceed $410.00. 16. Travel request for Signal Technician II to attend the National Electric Code 2005 Update/Change Workshop in Waterloo, Iowa on April 7, 2005, with costs not to exceed $125.00. 17. Travel request for Associate Engineer to attend Greater Iowa Asphalt Conference in Des Moines, Iowa on March 1-3, 2005, with costs not to exceed $180.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item, 3720 (Restricted Donations) and Line Item 1537 (Horticulture) in the amount of$20.00; Line Item 3720 (Restricted Donations) and Line Item 1537 (Horticulture) in the amount of$250.00; Line Item 3720 (Restricted Donations) and Line Item 2168 (Park Improv) in the amount of$250.00; Line Item 3720 (Restricted Donations) and Line Item 1537 (Horticulture) in the amount of$44.26; Line Item 3720 (Restricted Donations) and Line Item 2168 (Park Improv) in the amount of$205.74; Line Item 3720 (Restricted Donations) and Line Item 2168 (Park Improv) in the amount of$250.00—Leisure Services Director. 2. Authorization to increase Line Item 3361 (State Grant) and Line Item 1111 (Salaries-Regular) in the amount of$39,568.00—Police Chief. 3. Authorization to increase Line Item 3365 (State Grant) in the amount of$244,655.00, Line Item 2103 (Engineering&Consulting) in the amount of$31,858.50, Line Item 2163 (Sanitary Sewers) in the amount of$2,000.00, Line Item 2165 (Streets & Roadways) in the amount of $209,296.50 and Line Item 2102 (Grant Writing) in the amount of$1,500.00—City Engineer. BILLS PAYMENT ADJOURNMENT • Nancy Eckert City Clerk FINANCE COMMITTEE January 24, 2005 4:10—4:30 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 18, 2005, as proposed. NEW BUSINESS 1. Authorization to purchase two multi-media presentation systems for the Regional Training Center at a cost of$10,667.00—Fire Chief. 2. Authorization to dispose of six typewriters, three televisions and one overhead projector—Police Chief. 3. Approval of review appraisal services with Valuation Services for the Ansborough Interchange Project—City Planner. 4. Request of Expo High School for$1,000.00 discretionary hotel/motel tax funds—Mayor Hurley. 5. Authorization to mail additional Storm Water Management Brochures at a cost of $201.08—City Engineer. 6. Garbage refund in the amount of$378.00 for 814 West 4th Street—City Clerk. 7. Travel request for Assistant City Engineer to attend Iowa's 41st Annual Concrete Paving Workshop in Des Moines, Iowa on February 2-4, 2005, with costs not to exceed $296.28. 8. Travel request for Maintenance Assistant to attend 2005 National Electrical Code Class in Waterloo, Iowa on April 7, 2005, with costs not to exceed $125.00. 9. Travel request for two Maintenance Electricians to attend Brown Traffic Products, Inc. Annual Training Seminar in Davenport, Iowa on February 28-March 3, 2005, with costs not to exceed $575.00. 10. Travel request for Electrical Foreman to attend 2005 NEC and New Programs Update in Waterloo, Iowa on April 7, 2005, with costs not to exceed $125.00. 11. Travel request for two secretaries to attend Time Management and Organization Skills Workshop in Waterloo, Iowa on March 29, 2005, with costs not to exceed $358.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 18, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 10, 2005,as proposed. NEW BUSINESS 1. Authorization to seek bids for traffic control cabinet for the intersection of US 63 and Franklin Street—Superintendent of Central Garage. 2. Authorization to donate old mug shot camera to Grout Museum—Police Chief 3. Authorization to accept proposal in the amount of$23,908.00 from Dick Witham Ford for 2005 Ford Ambulance Chassis—Fire Chief 4. Travel request for Fire Department Instructor to teach Incident Command Class in Eldora, Iowa on January 17, 2005, with costs not to exceed $225.00. 5. Travel request for Fire Department Instructor to teach Incident Command Class in Iowa Falls, Iowa on February 10, 2005, costs not to exceed $225.00. 6. Travel request for Community Development Director, Community Development Coordinator and Rehabilitation Specialist to attend Lead and Healthy Homes Grantee National Conference in New Orleans, Louisiana on April 2-7, 2005, with costs not to exceed $1,990.00 each. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 10, 2005 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 10, 2005, as proposed. NEW BUSINESS 1. Authorization to seek bids for six black and white patrol cars, two detectives cars and two Ford Explorers for the Police Depai(Luent Superintendent of Central Garage. 2. Travel request for Young Arena Maintenance Worker to attend Safe Ice Resurfacer Operations Training in St. Paul, Minnesota on January 11-12, 2005, with costs not to exceed $340.00. 3. Travel request for two Police Officers to attend Law Enforcement Academy in Johnston, Iowa on January 10-April 8, 2005, with costs not to exceed $7,520.08. 4. Travel request for City Forester to attend Midwestern Chapter of International Society of Arboriculture Annual Conference in Bettendorf, Iowa on February 2-4, 2005, with costs not to exceed $389.40. 5. Travel request for Forestry Foreman to attend Midwestern Chapter of International Society of Arboriculture Annual Conference in Bettendorf, Iowa on February 2-4, 2005, with costs not to exceed$329.40. 6. Travel request for Cultural & Arts Commission Director and Curator to deliver exhibition to museum in Sioux City, Iowa on February 4-5, 2005, with costs not to exceed $280.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3874 (Human Rights Reimbursement) and Line Item 1112 (Salaries Part Time) in the amount of$2,840.00—Human Rights Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 3, 2005 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Buck Clark Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 20, 2004, as proposed. NEW BUSINESS 1. Authorization to seek bids for parking violation tickets—City Clerk. 2. Garbage refund in the amount of$39.00 for 627 Kirkwood Avenue—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 1320 (Semi-prof Services) in the amount of$17,586.91—Library Office Manager. 2. Authorization to increase Line Item 3720 (Donations/Gifts) in the amount of$5,000.00, Line Item 1319 (Prof. Services) in the amount of$4,240.00, and Line Item 1353 (Printing) in the amount of$760.00—Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk