HomeMy WebLinkAbout2010 FINANCE COMMITTEE
October 11, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of October 4,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Wendy Drinovsky,Records Iowa Department of Johnston, IA October $245.00
Manager; Ruth Muller, Trasportation TraCS 21-22,
Records Clerk User Group meeting 2010
2. Paul waddle, Performance Vertigo 2010 Cottonwood, November $150.00
Artist Performance Art Series Arizona to 3-6,2010
Waterloo,
Iowa
3. Carol Macomber,Artist Art in the Albuquerque, November $455.00
Environment: Where New Mexico 3-5,2010
We Gather— to Waterloo,
Exhibition Reception Iowa
and Panel Discussion
4. David Zellhoefer,Assistant Iowa Municipal Johnston, November $144.00
City Attorney Attorney's Assoc.2010 Iowa 19,2010
Annual Seminar
5. James E. Walsh,Jr., City Iowa Municipal Johnston, November $144.00
Attorney Attorney's Assoc.2010 Iowa 19,2010
Annual Seminar
6. Nancy Gulick, Community HOME and Low Omaha, December $799.00
Development Coordinator Income Housing Tax Nebraska 6-9,2010
Credits Training
7. Recommendation to award of bid to Witham Auto Center for the purchase of one (1)
2011 4-Wheel Drive Pickup and Snow Plow for the Sign & Traffic Department in the
amount of$33,188.00—Submitted by Mark Rice, Superintendent of Central Garage.
8. Approval of request for Equipment Disposal—Submitted by Mark Rice, Superintendent of
Central Garage.
9. Approval of sewer refund in the amount of $1,926.02 for Platt's Nursery at 3700
University Avenue—Submitted by Suzy Schares, City Clerk.
10. Approval of sewer refund in the amount of$213.78 for Jim Bolin at 243 Miriam Drive—
Submitted by Suzy Scharer, City Clerk.
11.
Pre Authorizations to Expend over$1,000.00
Dept Amo SVH Est Expenditure
Housing $7,500.00 9 office computers and monitors
Leisure Services $1,544.00 + Triple 0 Cleaning solution from State Chemical
$200.00
Leisure Services $24,170.00 Wiedenmann GXIHD6 deep tine aerifier
Leisure Services $16,000.00 Concrete border and base for play surface at
Exchange Park Tuffy Smith structure
Leisure Services $20,000.00 Concrete border and base for play surface at Cedar
River Exchange Park
Leisure Services $5,000.00 Stainless steel sinks and faucets for Young Arena
concessions
Mayor's $30,248.68 Annual membership dues for INRCOG
Traffic Operations $2,835.00 7-Extenders
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3000 (cash); 1565 (Plumbing); and 1390 (Const Serv)
in the amount of$4,900.00 Submitted by Paul Huting, Leisure Services Director
2. Approve project budget for hotel motel tax grant advertising project in the amount of
$5,000.00 Submitted by Cammie Scully, Cultural&Arts Commission Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
October 4, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of September 24, 2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Steve Jordan, Fire Marshal State fire Marshal Fire Ankeny, October $608.51
Prevention Education Iowa 19-22,
Conference _ 2010
2. Captain Tim Pillack; Todd Iowa Homeland West Des November $506.64
Wilson, Planner/Analyst Security Conference Moines, Iowa 3-4,2010
3. Jason Hernandez, Medical IEMSA Conference Des Moines, November $764.06
Officer Iowa 11-13,
2010
4.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Building/Maintenance $2,900.00 Pool repair
Leisure Services $7,288.00 JoDalePerry 1565 boxer cab for a 1565 John Deere
tractor
Police $5,200.00 + L3 DVR's for mobile recording equipment
$200.00
Police $3,000.00 Citrix maintenance programs for hardware and
software used for remote access
, Traffic Operations $25,000.00 4—Camera Video Detection Systems
BUDGET LINE ITEMS TO BE AMENDED
I. Approve project budget for Electronic Patient Case Reporting hardware and software in
the amount of$71,857.00—Submitted by W. D. Carter, Fire Chief
2. Approve project budget for the Alcohol Incentive grant in the amount of $31,950.00—
Submitted by Daniel Trelka, Chief of Police.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
September 27, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of September 20,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Pat Treloar,Fire Engineer CMD/CNTL FD Oper Emmitsburg, February $130.48
At Target Hazards Maryland 13-18,
2010
2. Maria Zerbe Norton, Exhibit Karl Zerbe Exhibition Sarasota, October $765.00
Speaker Reception and Gallery Florida to 27-29,
Talk Waterloo, 2010
Iowa
3. Officer Stacy Hogle White Collar Crime Defiance, November $838.00
Center,Intermediate Missouri 1-5,2010
Data Recovery and
Acquisition training
4. Approval of garbage refund in the amount of$33.00 for Jason Wildeboer of 353 Indiana
Street—Submitted by Suzy Schares, City Clerk.
5. Approval of recommendation to accept bid from August Enterprises in the amount of
$2,999.00 for Asbestos Survey/Reports, Contract No. 138-AS-09-13-10-GO—Submitted by
Louis Starks, Contracts and Grants Coordinator.
6_
Pre Authorizations to Expend over$1,000.00
Dept AmountEst. Expenditure
Building/Maintenance $2,500.00 Inspection of waterslide towers and flumes at Byrnes
and Gates pools
Building/Maintenance $7,500.00 Concrete and relay stone for entrance to City Hall
Leisure Services $19,306.00 Supplying,planting,watering and mulching of 76 trees
at South Hills Golf Course
Leisure Services $11,250.00 NFL Football jerseys with numbers for participants in
the Flag Football program
Police $4,400.00 Two HPCP4525DN printers and trays
Street $3,880.00 Hexfoam cartridges and nose assembly
Waste Management $2,667.00 Replacement filter press belts
Services
BUDGET LINE ITEMS TO BE AMENDED
1. Approve project budget for the FYE2010 Bureau of Justice Assistance grant in the
amount of$108,069.00—Submitted by Daniel J. Trelka, Chief of Police.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
September 20, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of September 13,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Officer Darin Rulapaugh; Firearms Instructor Johnston, August $1,648.00
Officer Michael Girsch School Iowa 23-
September
3, 2010
2. Kent Shankle, Curator Mothers, Merchants & Omaha, October 9- $250.00
Mambos Nebraska 10,2010
3. Dan Trelka, Chief of Police FBI National Academy Omaha, September $262.71
75th Anniversary Nebraska 29-30,
meeting 2010
4. Todd Wilson,Planner/Analyst Surveillance Detection Des Moines, October $397.60
Training Iowa 11-14,
2010
5. Mark Boesen,Manager of IAHO Fall Conference Waterloo, October 6- $500.00
Rehab Services; Jon Martin, Certification & Iowa 8,2010
Rehabilitation Specialist Recertification
6. Approval of yard waste refund in the amount of$90.00 for Rieke Brandon at 707 Hanna
Boulevard Submitted by Suzy Schares, City Clerk.
7. Recommendation to accept bid from KWS, Inc. of Cedar Falls, Iowa in the amount of
$1,200.00 for Warning Flashers and Sign Installations on IA-21 approaches to Orange
Road Submitted by Sandie Greco, Superintendent of Traffic Operations.
8.
Pre Authorizations to Expend over$1,000.00
Dept AmountEst Expenditure
Building/Maintenance $6,092.00 Contract with Jaytech Inc to provide inspection and
chemicals for cooling towers at City Hall and Young
Arena
Building/Maintenance $1,060.00 Facia and soffit material for Byrnes Pool pump house
Fire Rescue $1,881.00 HazMat Suits
Leisure Services $1,705.00 Professional services for REAP grant application plan
and cost estimate
Leisure Services $24,000.00 Ballfield lime for Dane Complex reconstruction
Leisure Services $3,513.30+ 3 Pioneer and Dual Flood/Spot lights with mounting
$15.00 s/h accessories to be mounted on aerial lift truck#308
Leisure Services $4,223.86 Protective backstop padding, score table and foul poles
for the Danes Complex renovation
Leisure Services $16,000.00 Sewer line for boating center, approx. 1,250 feet of 1'/%"
pipe, labor and material
Planning & Zoning $10,000.00 Misc. closing costs for the acquisition of 302 Jefferson
Street
Traffic Operations $1,760.00 GTT—Opticom 752 (2 Channel) Phase Selector
Waste Management $2,970.00 + Carbtrol carbon
Services $350.00 s/h
Waste Management $5,400.00 Electrical cables and B phase bus
Services
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
September 13, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of September 7, 2010
NEW BUSINESS
Travel Requests
Amount not
Name& Title of Personnel Class/Meeting Destination Date(s) to Exceed
1. Travis Nichols, Construction Certified Playground Davenport, October Amend -
Foreman; Larry Vogel,PMII Safety Institute (CPSI) Iowa 11-13, $1,120.00
Construction certification 2010
2. Rick Curran,Leisure Services Certified Playground Davenport, October Amend-
Facilities Manager Safety Institute (CPSI) Iowa 11-13, $700.00
certification 2010
3. Cammie Scully, Director of Haitian Art Pittsburgh, October $5,330.00
Cultural & Arts Commission; Conference & pick up New Jersey, 14-27,
Kent Shankle, Curator donations to collection New York 2010
City, Rhode
Island,
Massachusetts
4. Sergeant Aaron McClelland Sub-gun Instructor Johnston, October 8, $201.70
Recertification Iowa 2010
5. Sergeant Aaron McClelland; Firearms Instructor Johnston, October $463.40
Officer Jim Noss Recertification Iowa 13,2010
6. Sergeant Aaron McClelland Open Sight Rifle Johnston, October $246.70
Instructor Iowa 19,2010
Recertification
7. Steve Jordan, Fire Marshal; Fire Inspector I Waukee,Iowa September $947.75
Troy Luck,Fire Inspector certifications 27-
October 1,
2010
8. Steve Grimm, Part Time Health-certification & Cedar Falls, October 7- $125.00
Inspector re-certification Iowa 8,2010
9. Lieutenant Frank Krogh; Taser: Use of Force, Palatine, October $331.76
Officer Greg Erie Risk Management Illinois 10-11,
Seminar _ 2010
10. Reserve Officer Brian AR15/M16 Armorer Cedar July 27- $489.12
Harrison Class Rapids, Iowa 29,2010
11.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst. Expenditure
Culture & Arts $2,305.00 Printing and mail service from Pioneer Graphics
Central Garage $1,808.00 New tamper for street department
Engineering $3,500.00 Design services,plans and specifications preparation
for repairs to the Carnegie Annex Parking Lot
Leisure Services $4,500.00 Additional architectural services by Invision
Architects for Young Arena expansion
Leisure Services $3,550.00 72 chairs for interior of boating center to be used for
events
Waste Management $11,880.00+ Toshiba PLC for the RAS building at the Satellite
Services $150.00 plant
BUDGET LINE ITEMS TO BE AMENDED
1. Approve project budget for Black Hawk Creek Water Trail Access grant hi the amount
of$15,000.00 Submitted by Paul Huting, Leisure Services Director.
2. Authorization to increase Line Item 1710 (Claim & Co) and Line Item 2106 (Computer
Equipment) in the amount of$7,500.00 Submitted by Ethel Washington, Housing Authority
Director.
3. Approve project budget for Highway 21 and Orange Road Advance Warning Signs in the
amount of$15,500.00—Submitted by Sandie Greco, Superintendent of Traffic Operations.
4. Approve project budget for the Meth Hotspots grant in the amount of $28,853.00—
Submitted by Daniel J. Trelka, Chief of Police.
5. Approve project budget for the Iowans Helping Iowans grant in the amount of
$500,000.00 Submitted by Rudy D. Jones, Community Development Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
September 7, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 23,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. 14 Law Enforcement Officers LEIN (Law Johnston, October 3- $5,554.72
Enforcement Iowa 6, 2010
Intelligence Network)
Conference
2. Sgt Kerry Devine and Inv. International Marshalltown, August $1,510.00
Chris Morley Association of Iowa 30-
Identification,Iowa September
Chapter Conference 3,2010
3. Sgt Rob Camarata and Officer Transport of Bomb Crasforsville, September $419.88
Shawn Bram Squad incendiary Arkansas 16-17,
devices 2010
4. Debra Anderson,Building ICC Annual Charlotte, October $2,610.00
Official/Maintenance Conference and Final North 24-31,
Administrator Action Hearings Carolina 2010
5. Sergeant Robert Greenlee and Precision Driving Johnston, October $300.00
Sergeant Melissa Ludwig Instructor Iowa 13, 2010
Recertification School
6. Sergeant Monty Frana and Open Sight Rifle Johnston, October 7, $493.40
Officer Brian Hoelscher Instructor Iowa 2010
Recertification Class
7. Officer Eyrn Hageman Advanced Collision Johnston, September $384.12
Investigation School Iowa 27-
October 1,
2010
8. Brian Backer, Chief Performing Des Moines, September $270.00
Mechanical Inspector Residential Plumbing Iowa 14-15,
Inspections 2010
9. Tim Moyer, Chief Electrical Performing Des Moines, September $270.00
Inspector Residential Plumbing Iowa 14-15,
Insphections 2010
10. Probationary Police Officer 237` Basic Academy Johnston, September $8,058.95
Marc Jasper Class Iowa 13-
December
17, 2010
11.Approval of request to seek bids on replacement equipment for the Parks Department—
Submitted by Mark Rice, Superintendent of Central Garage.
12.Approval of request to accept bids for the rental of three (3) motor graders to support
snow operations for the period of November 15, 2010 to March 15, 2011—Submitted by
Mark Rice, Superintendent of Central Garage.
13. Approval of request to seek bids for one (1) % ton 4-wheel drive pickup truck with snow
plow—Submitted by Mark Rice, Superintendent of Central Garage.
14.Approval of yard waste refund in the amount of $16.50 for 548 McShane Avenue—
Submitted by Suzy Schares, City Clerk.
15. Approval of garbage refund in the amount of $489.67 for several Martin Realtors
Incorporated properties—Submitted by Suzy Schares, City Clerk.
16. Approval of request to sell 1996 Travel Trailer for $250.00 Submitted by Rick Curran,
Leisure Services Facilities Manager.
17. Approval of bid for Review Appraisals services for the West Shaulis Road
Extension/Ansborough Avenue improvements project Noel Anderson, Community
Planning& Development Director.
18.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst. Expenditure
Airport $2,618.00 2 new tractor tires
Airport $2,512.49 Repairs to ARFF truck
Building/Maintenance $8,000.00 Software support for builder Radius software system
Building/Maintenance $11,000.00 Water heaters for Young Arena
Central Garage $8,881.00 2 replacement dump bodies for existing sewer
department trucks
Engineering $11,800.00+ One gps unit and software
$150.00
Engineering $8,500.00 Postage & printing of storm water brochures
Leisure Services $10,100.00 Heavy duty sod cutter
Leisure Services $2,000.00 Preventative maintenance of Young Arena's 2
Zamboni's and Gas Ice Edgers
Leisure Services $9,000.00 NFL Football jerseys with numbers for participants in
Flag Football program
Leisure Services $500.00 Fruit for participants in the USTA Missouri Valley
Section Senior Championships
Leisure Services $2,000.00 Meals from the Holiday Inn/Five Sullivan Brothers
Convention Center for the 2010 USTA Missouri Valley
Section Senior Tennis Championships
Leisure Services $9,700.00 Grass seed for three municipal golf courses
Leisure Services $1,490.00 Well pit for the Waterloo Dog Park
Leisure Services $3,000.00 Tee shirts for participants in the Mayor's Fun Run
Leisure Services $4,000.00 Archaeological research at Cedar River Exchange
park
Leisure Services $9,000.00 Turf chemicals for various parks and sports facilities
Leisure Services $24,900.00 Professional services to renovate all three baseball
playing fields at Percy Danes Baseball Complex
Police $41,600.00 L3 In car audio and video recording equipment
Police $2,300.00 Government Software Assurance for WEB and
Windows Servers
Traffic $4,000.00 60—5 gallon pails of white marking paint
Traffic $2,513.00+ 7—10 ft galvanized signal poles and pedestal bases
$250.00
Waste Management $3,104.00 + Pump for airline lift station
Services $120.00
Waste Management $14,217.00+ Replacement grit pump
Services $175.00
Waste Management $3,650.00 Drive system for sewer camera
Services
Waste Management $1,880.00 Travel time and troubleshooting and assessing
Services
Waste Management $1,872.75 +$5.50 Uniforms for Pollution Facility Center employees
Services
Waste Management $1,030.22 +$5.50 Uniforms for Sanitation employees
Services
Waste Management $4,080.00 1600 ft of sewer cleaning high pressure hose
Services
BUDGET LINE ITEMS TO BE AMENDED
1. Approve project budget for Kimball Ave Traffic Study in total amount of $56,000.00—
Submitted by Sandie Greco, Superintendent of Traffic Operations.
2. Approve project budget for Tri County Task Force grant in the amount of$350,728.00—
Submitted by Daniel J. Trelka, Chief of Police.
3. Approve project budget for Ice Floor cover at Young Arena in the total amount of
$86,000.00 Submitted by Paul Huting, Leisure Services Director.
4. Approve project budget for purchase of snow removal equipment using AIP grant &
PFCs—Submitted by Brad Hagen, Airport Director.
5. Approve project budget for a grant received from Target for $1,000.00 Submitted by
Cammie Scully, Director of Cultural&Arts Commission.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
August 23, 2010
5:05 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 16,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Mark Gallagher, Sports Athletic Business San Diego, Nov.30— $1,740.00
Manager Conference & Expo CA Dec. 5,
2010
2. Jon Martin, Thermo Scientific Bloomington, September $285.00
Rehabilitation/Relocation Nitron XRF Analyser MN 13-14,
Specialist Training 2010
3. Mayor Buck Clark; Michelle Iowa League of Cities Coralville, September $825.00
Weidner, Chief Financial annual conference IA 22-24,
Officer; Suzy Schares, City 2010
Clerk
4. Approve request to seek bids for an appraisal of the metal-framed building located
directly behind the Waterloo Courier at 501-503 Commercial Street Submitted by Tim
Andera, Associate Planner
5.
Pre Authorizations to Expend over $1,000.00
Dept. AmountEst Expenditure
Bldg Maintenance $960.00 +$101.52 Cleaner for cooling tower at City Hall
Bldg Maintenance $10,600.00 Blanket authorization for pool chemicals
Cultural Arts $1,250.00 + Design proposal for public art project
$1,250.00
Fire $5,280.00 + Robotic Fire Plug
$300.00
Fire $2,500.00 + Two Computers and three monitors
$300.00
Fire $3,300.00 + Fire videos
$200.00
Parking Maint. 48,100.00 100 APM-2X Parking Meters (complete) and 10-
mechs
Police $2,933.33 Support and licensing for Shield SW Mobile
Police $1,893.00 Extended maintenance agreement for mobile backend
solution
Traffic 2,975.00 1-M50 controller
Waste Management 6,622.00 +400.00 Scum pump for satellite plant
Services
Waste Management 11,694.00 + Moyno pump only
Services 200.00
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
August 16, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 9,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Rudy D.Jones, Community 2010 Housinglowa Des Moines, September $460.00
Development Director Conference Iowa 8-9, 2010
2. Paul Huting,Leisure Services Iowa Park and West Des September $317.64
Director Recreation Association Moines,Iowa 14-16,
Fall Workshop 2010
3. Cheryl Huddleston,Human Academy III: The Des Moines, September $1,028.96
Resources Manger; Mary Negotiation Process Iowa 8-10, 2010
Peterson,Human Resources Public Employer
Administrative Secretary Relations Association
4. Authorization to send out request for proposals for local, long distance and wireless
phone service—Submitted by Suzy Schares, City Clerk
5. Approve recommendation to accept bid from Stew Hansen Dodge of Des Moines, Iowa in
the amount of$19,952.00 in conjunction with the purchase of a 2010 7-Passenger Van—
Submitted by Mark Rice, Superintendent of Central Garage
6. Approve request to seek bids for a fire hose—Submitted by W.D. Carter, Fire Chief
7.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est. Expenditure
p S/H
City Clerk $3,958.00 FY 10 Auto Audit
Central Garage $2,575.00 + Remanufactured transmission for Sign Dept Truck
$45.00 172J02
Fire $7,299.30 5 sets of fire gear
Leisure Services $17,000.00 Boom attachment for JD2955 to be used along Right of
Way & Bike Trails — with trade-in of Alamo Triple
Mower
Leisure Services $3,500.00 Sky Jack 3220 Scissor lift
Leisure Services $2,000.00 Architect fees for master plan for Sherwood Park
Police $3,250.00 + Tactical lights and holsters for the Tactical Unit
$150.00
Police $16,000.00 5 mobile computers for the patrol vehicles
Waste Management $4,119.35 + Rebuild pump for Tower Park lift station
Services $300.00
Waste Management $3,860.00 + Sample pump for Satellite Plant
Services $300.00
Waste Management $5,060.00 + 5000 gallon tank for ferrous chloride
Services $1,600.00
Waste Management $2,732.48 Two VFDs for Satellite mixer pumps
Services
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of project budget for the county share of the street overlay contract in the
amount of$98,584.53—Submitted by Eric Thorson, City Engineer.
2. Approval of FIREPALS Grant #2 project budget in the total amount of $150,000.00—
Submitted by W.D. Carter, Fire Chief
3. Approval of 2010 USTA Missouri Valley League Championships project budget in the
total amount of$3,500.00 Submitted by Paul Huting, Leisure Services Director.
4. Approval of project budget for Ridgeway Avenue & LaPorte Road Intersection
Improvements in the total amount of $549,873.00 Submitted by Eric Thorson, City
Engineer
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
August 9, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 2, 2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Brian Baker, HVAC Inspector Lead Poisoning Cedar Falls, August 4, $195.00
Iowa 2010
2. Stacey Hogle, Police Cybercop 101—Basic Ankeny, August $473.96
Investigator Data Recovery and Iowa 16-19,
Acquisition 2010
3. Larry Ticknor,Rusty Zey, Live Fire Training Cedar September $3,200.00
Randy Shepard and Troy Rapids, Iowa 30,2010
Deeds-Airport Maintenance and
Workers October 1,
2010
4. Eric Thorson, P.E., City APWA Iowa Chapter Ames, Iowa September $342.00
Engineer 2010 Fall Conference 15-17,
2010
5. Recommendation to accept bid from Uniform Den of Moline, Illinois for the Police
Department Body Armor Replacement Program at a cost of $589.00 per vest over the
course of the five-year contract—Submitted by Dan Trelka, Chief of Police.
6. Recommendation to accept bid from Streicher's Supply of Butler, Wisconsin for the
Purchase of Tactical Body Armor at a cost of $2,275.00 per unit—Submitted by Dan
Trelka, Chief of Police.
7.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Airport $10,000.00 Professional services to administer the Passenger
Facility Charge (PFC) Program
Center for the Arts $8,500.00 FY2011 Blanket authorization of food purchases
Center for the Arts $8,500.00 FY2011 Blanket authorization for printing expenses
for the Center for the Arts, Phelps Youth Pavilion and
the Grants/Proj. budgets
Center for the Arts $16,500.00 FY2011 Blanket authorization for advertising and
promotion for the Center for the Arts and Phelps
Youth Pavilion for FY2011
Center for the Arts $4,000.00 FY2011 Blanket authorization for collection
conservation of the permanent collection artwork
Engineering $3,540.05 Removal of an existing door, blocking up the opening,
cutting a new opening and installing a new door in the
building at 321 W. 6th Street
Leisure Services $5,500.00 Engineering design and oversight to convert
Riverfront Stadium from single phase to three phase
electrical for filed lighting and request approval for
Mayor to sign contract with MODUS
Traffic Operations $7,000.00 2 Eagle M-50 Controllers
Waste Management $13,904.83 + Dissolved Oxyen Probe, Controller pole mounts and
Services $300.00 sunshield, and controllers-four of each item for
satellite plant
Waste Management $3,967.90 Hotsy hot water pressure washer using LP gas
Services
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of Young Arena Expansion Project Phase I in the total amount of
$325,000.00—Submitted by Bill Bachman, Leisure Services Assistant Director.
2. Approval of Police Grant-Federal Violence Against Women in the total amount of
$95,338.00—Submitted by Dan Trelka, Chief of Police.
3. Approval of Police Grant-School Resource Officers in the total amount of$168,000.00—
Submitted by Dan Trelka, Chief of Police
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
August 2, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of July 26,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Rick Curran,Leisure Services Certified Playground Davenport, October $610.00
Facilities Manager Safety Institute (CPSI) Iowa 11-13,
certification 2010
2. Travis Nichols, Construction Certified Playground Davenport, October $1,030.00
Foreman; Larry Vogel, PMII Safety Institute (CPSI) Iowa 11-13,
Construction certification 2010
3. 17 Law Enforcement officers Mid States Organized Branson, September $12,840.98
from 11 agencies in the LEIN Crime Information Missouri 13-17,
Region 2 area—on file in the Center Conference 2010
City Clerk's office
4. Approval to seek bids to Purchase a Passenger Van for Motor Pool—Submitted by Mark
Rice, Central Garage Superintendent.
5. Approval of storm water refund in the amount of $231.83 for Dey Distributing at 3727
University Avenue—Submitted by Suzy Schares, City Clerk.
6. Approval of garbage refund in the amount of$75.00 for Candra Cannon at 1211 W. 2"d
Street—Submitted by Suzy Schares, City Clerk.
7. Approval of garbage refund in the amount of$126.00 for New Life Christian Ministries
at 1427 Jefferson Street—Submitted by Suzy Schares, City Clerk.
8. Approval of yard waste refund in the amount of$79.30 for Amie Fecht at 4837 Charolais
Drive—Submitted by Suzy Schares, City Clerk.
9. Approval of garbage refund in the amount of $132.30 for MTG Services LLP for
property located at 1220 Langley Road—Submitted by Suzy Schares, City Clerk.
10.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Building/Maintenance $3,800.00 Repairs to bird deterrent netting at Five Sullivan
Brothers Convention Center
Central Garage $12,530.00 Replacement of Fuel Tank Monitoring System
Central Garage $5,500.00 Foam Fill Tires on Wheel Loader
Leisure Services $3,300.00 72" mowing deck with a rear discharge for a JD1565
Leisure Services $8,000.00 Architect fees for new sanitary sewer at the Waterloo
Boating Center
Leisure Services $2,686.00 Testing services for Young Arena expansion project,
Phase I
Leisure Services $3,500.00 Lumber and materials for Byrnes Pool Pump House
roof replacement
Leisure Services $13,000.00 55 gallon drums of RV antifreeze, "extreme"
concentrated
Mayor $2,500.00 Annual membership fee for the Cedar Valley Coalition
Police $6,500.00 Antivirus Protection software for all computers
operated by the Waterloo Police Department
Traffic Operations $2,500.00 Six cabinet extenders
Traffic Operations $1,558.00 Four 10 foot steel galvanized poles, pedestal bases and
one 4 foot galvanized pole with base
Traffic Operations $5,416.53 10,000 foot THHN black stranded wire; 5,000 foot
THHN green stranded wire
Waste Management $2,711.00 + Fight MP218-1.52.3 replacement sampler pump for
Services $300.00 satellite plant
Waste Management $1,668.00 Pulsafeeder metering pump DC2B2FP
Services
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
July 26, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of July 19,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Nancy Gulick, Community Region V/VII—NCDA Davenport, September $260.00
Development Coordinator Conference Iowa 1-2,2010
2. Danielle Rohret, CDBG Basics Training Davenport, August 29- $900.00
Administrative Assistant and Region V/VII Iowa September
NCDA Conference 2,2010
3. Approval of contract for an environmental consultant to do necessary environmental
work, at an estimated cost of $20,000.00 in conjunction with the acquisition of the
Grand Hotel and Teamsters properties—Submitted by Noel Anderson, Community
Planning&Development Director.
4. Recommendation to accept bid from Uniform Den Inc. of Moline, Illinois for the
Purchase of Police Department Uniforms and Equipment—Submitted by Dan Trelka, Chief
of Police.
5.
Pre Authorizations to Expend over$1,000.00
Amount+Est.
Dept S/H Expenditure
Building/Maintenance $6,000.00 Unlimited contractor accounts package for Blue prince
software system
Clerk $20,790.00 50% of New World Systems software maintenance
Engineering $1,600.00 Structural review services for remaining basement
from old fire station that was demolished behind
Carnegie Annex
Fire Rescue $5,722.80 Fire PALS educational materials for school year
Fire Rescue $10,000.00 Costs for contractors to assist with commodity flow
study for the Northeast Iowa Response Group's haz
mat grant
Fire Rescue $5,500.00 Consumables for classes held on site at the Training
Center
Leisure Services $20,000.00 Replacement of the Tuffy Smith play structure at
Exchange Park
Leisure Services $8,400.00 420 player packets for Flag Football program
Leisure Services $7,800.00 2010 water services for the Waterloo Dog Park
Leisure Services $5,141.00 Dram/Shop Liquor Liability Insurance 9-7-10 to 9-6-11
for the Young Arena to serve beer and wine coolers,
also Sunday sales
Police $21,500.00 Network Support and monitoring for all WPD
computers and servers
Waste Management $4,412.00 + Two impellers trimmed to 9" for the Airline lift station
Services $63.00
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of Hotel Motel Tax Grant for Golf Advertising in the total amount of
$5,000.00—Submitted by Paul Huting, Leisure Services Director.
2. Authorization to increase Line Item 3720 (donations) and Line Item 1303 (workshops) in
the amount of$1,247.00 Submitted by Abraham Funchess, Human Rights Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
July 19,2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of July 12,2010
NEW BUSINESS
Travel Requests
Amount not
Name& Title of Personnel Class/Meeting Destination Date(s) to Exceed
1. T.J. Schaffer,Fire Engineer Attend Advanced Auto Cedar September $175.84
Extrication Class Rapids,Iowa 25-26,2010
2. Cammie Scully, Director of Meet with artists and Bahamas November $3,734.00
Cultural& Arts Commission; filmmakers for an 11-22,2010
Kent Shankle, Curator exhibit
3. James Oliver,Police Officer Basic SRO Savage, July 25-30, $1,373.40
Certification Class Minnesota 2010
4. Recommendation to accept bid from Control Services in the amount of $19,603.00 for
F.Y. 2011 Flood Control System Tree Removal— Submitted by Jamie Knutson, P.E.,
Associate Engineer.
5.
Pre Authorizations to Expend over $1,000.00
Dept. Amount+Est Expenditure
p S/H
Human Rights $2,799.00 Game tickets ($3.00/person) and pre-game picnic
($8.00/person) for 218 people in honor of the 20th
anniversary of the ADA
Leisure Services. $45,000.00 Funding for operations at Fairview Cemetery
Leisure Services $6,433.00 6' and 8' picnic tables
Police $17,000.00 12 months of Public Safety Broadband access
Police $12,870.00 Annual support agreement with Shield Technology for
support of proprietary software including Call Taking,
NCIC,and Records Management Software
Waste Management $1,770.00 + 2-pressure gauge transmitters
Services $80.00
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
July 12,2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 28,2010
NEW BUSINESS
1. Recommendation to accept the bid from Ultramax of Rapid City, South Dakota for the
Police Departments FY 11 Ammunition needs—Submitted by Dan Trelka, Chief of Police.
2. Approval of request to seek bids for replacement of tank monitoring system for fuel
distribution site Submitted by Mark Rice, Superintendent of Central Garage.
3. Approval of request to seek bids for one (1) 2011 Automated Side Loading Garbage
Truck for the Sanitation Department—Submitted by Mark Rice, Superintendent of Central
Garage.
4.
Pre Authorizations to Expend over $1,000.00
Dept. AmountEst Expenditure
Airport $1,179.00 Preventative maintenance to Airport emergency
backup generator
City Clerk $10,558.00 Annual dues for Iowa League of cities for FYE11
City Clerk $6,767.00 Renewal of ambulance drivers insurance with Western
World Insurance Company
Engineering $1,140.60 Landfill fees for disposing of contaminated soil
Fire Rescue $7,299.30 + Five sets of firefighter gear
$41.14
Leisure Services $2,960.80 Sealing& painting of four locker room shower areas at
Young Arena
Leisure Services $6,300.00 City Maintenance staff will be retrofitting all air
conditioner compressors to aid in arena
dehumidification
Leisure Services $5,000.00 Infield soil mix for Riverfront Stadium
Leisure Services $1,394.00 Protective backstop padding for Hellman Field
Leisure Services $3,000.00 Use of gyms at Lincoln and Cunningham schools for
the Summer Pick Up basketball league for youth in the
community
Traffic Operations $25,000.00 TS-2 cabinet, controller, battery back-up, camera
ACIP 4 panel, EVP 754 card, mini hub,2 piece riser
Traffic Operations $5,000.00 1 —Eagle M-50 Controller
Waste Management $24,102.00 + Purchase of 468 - 96 gallon yard waste carts
Services $625.00
Waste Management $6,108.68 + Flygt 3152 drain pump for Satellite Plant
Services $300.00
Waste Management $8,116.93 + Rebuild Flygt 4650.490 mixer pump
Services $300.00
Waste Management $6,724.43 + Flygt 4650.490 rebuild mixer pump
Services $300.00
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item (Cash), Line Item 1112 (Salaries PT) and 1556
(Youth Athletic Supplies) in the amount of $3,321.71 Submitted by Paul Huting, Leisure
Services Director.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
June 28, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 14,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Greg Erie, Police Officer AR-15/M-16 rifle Cedar July 27- $610.00
Armorers Course Rapids,Iowa 29,2010
2. Recommendation to accept bid from Total One Graphics doing business as Action Sign
Shop of Waterloo, Iowa in the amount of$1,216.25 for the installation of vinyl graphics
on seven police patrol vehicles—Submitted by Daniel Trelka, Chief of Police.
3.
Pre Authorizations to Expend over $1,000.00
Dept. Amount+Est
. Expenditure
p S/H
Airport $2,071.97 Professional services to administer the Passenger
Facility Charge (PFC) Program.
Building/Maintenance $2,400.00 + Replace/repair A/C variable frequency drive,
$30.00 installation and programming at Library
Building/Maintenance $1,199.90 CMMS software support for MX4-SQL 99 licenses
Building/Maintenance $3,500.00 Seminar presentation on new existing building code.
ADDED There is a cost of$110.00 for non-staff participants to
attend
Central Garage Not to exceed Repair parts cabinets and pallet shelving
$4,500.00
Clerk/Finance $14,046.00 Work Comp 7/1/08-09 Audit
Engineering $3,994.00 Phase 1 pedestrian survey and historic properties
survey for 8 locations throughout the City
Engineering $12,000.00 Environmental engineering services related to removal
of a underground storage tank for the Lower Plaza
project that is part of the Riverfront Renaissance
Leisure Services $7,000.00 Labor and/or materials to repair graffiti damages in
parks
Planning $1,945.00 Asbestos removal at 232 Leland Street
Traffic Operations $1,435.20 80 bags of reflective beads
Traffic Operations $10,298.75 A Federal Signal Early Warning Siren to be installed
at 5713 Dysart Road
Waste Management $2,851.20 60hp variable frequency drive unit for#3 thickener
Services pump in WAS building
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of project budget for ADA Day at the Ballpark sponsored by the Waterloo
Commission on Human Rights—Submitted by Abraham Funchess, Executive Director of
Human Rights.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
June 21, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 14, 2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Kent Shankle, Curator Travel to gallery to Chicago, June 30- $330.00
select works for Illinois July 1,
exhibition of art at 2010
Center for the Arts
2. Abraham Funchess, Executive 2010 National Fair New Orleans, July 18- $7,200.00
Director; Robin Means, Fair Housing Policy Louisiana 24,2010
Housing Coordinator and two Conference
(2) Commissioners
3. Mohammad Elahi, Traffic Institute of Traffic Vancouver, August 7- $765.00
Engineer Engineers 2010 Annual British 12,2010
Meeting and Exhibit Columbia,
Canada
4. Approval of garbage refund of$45.00 to Freddie Lee of 1025 Sycamore Street Submitted
by Suzy Schares, City Clerk.
5. Approval of garbage refund of$117.00 to Joel Koch of 1140 Wisner Drive Submitted by
Suzy Schares, City Clerk.
6. Approval of garbage refund of $1,795.50 to Union Missionary Baptist Church for
properties located at 209 Jackson Street and 209 Shilliam Avenue Submitted by Suzy
Schares, City Clerk.
7.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Central Garage $2,700.00 Repair of sheet metal panels on fuel island canopy
Cultural& Arts $1,644.00 Matting & framing of works by Pam Echeverria, Scott V
Hudson, Carol Macomber and Joan Webster-yore for
exhibition at Waterloo Center for the Arts
Fire Rescue $1,186.00 + Mobile Dual Containment Fill for SCBA's
$300.00
Leisure Services $1,220.00 + Awards for participants in youth baseball and softball
$80.00 programs
Leisure Services $11,000.00 Infield surface mix for ball diamonds
Leisure Services $1,460.00 Chairs for visitors locker room at Riverfront Stadium
Leisure Services $950.00+$146.00 Bench replacement and parts at Lafayette Park
Leisure Services $16,000.00 Amusement park tickets sold in June 2010 and
estimated for July and August 2010
Leisure Services $8,000.00 Labor for preparation and application of non-slip floor
covering (epoxy paint), approx. 3800 square feet in
locker room areas at Riverfront Stadium
Leisure Services $4,200.00 Approximately 144 tons of USGA #2 top dressing sand
for golf courses
Police $3,200.00 Repair of vehicle#94 from a motor vehicle accident
Traffic Operations $5,035.00 + Terra MVP Camera and accessories
$100.00
Traffic Operations $1,107.15 3-55 gallon drums of yellow marking paint
Waste Management $1,964.25 + 5-58 gallon litter receptacles
Services $290.00
Waste Management $7,593.92 Boiler tube replacement on boiler #2 and 3 stack
Services thermometers
BUDGET LINE ITEMS TO BE AMENDED
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
June 14, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of June 7,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Debra Anderson,Building ICC Legal Aspects Michigan July 18- $702.50
Official/Maintenance City,Indiana 20,2010
Administrator
2. Authorization to sell out of service equipment—Submitted by W. D. Carter, Fire Chief
3.
Pre Authorizations to Expend over $1,000.00
Dept. AmountEst
Expenditure
Airport $5,000.00 Spill Prevention Control & Countermeasures Plan
(SPCC)
Airport $2,500.00 Cleaning carpets throughout the Airport Terminal
Building/Maintenance $2,400.00 Wireless microphones for the convention center
Central Garage $3,000.00 Pack Cylinder for Garbage Truck 543106
Clerk/Finance $2,460.00 28 engraved bricks
Human Resources $4,200.00 Purchase 3 additional AED units and extra pads
Leisure Services $4,190.00 + Pump for the pool equipment at Byrnes Pool
$200.00
Leisure Services $6,500.00 Young Arena ammonia ice system annual preventative
maintenance
Police Department $3,500.00 Repairs to Waterloo Police Car $156 from a motor
vehicle accident
Police Department $5,250.00 + 10 Alco Sensor FST Handheld Breath Testers
$100.00
Traffic Operations $1,074.00 One each of green, yellow and red LED arrows and
green programmable LED
Traffic Operations $1,200.00 + Dell Vostro 3700 Laptop
$50.00
Waste Management $4,026.88 Rental of semi tanker and driver for hauling
wastewater
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
June 7, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 24,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Doug Erpelding, Plan Review Plans Examiner's Test West Des May 21, $180.00
Moines, Iowa 2010
2. Jeff Siebel, Building EPA Certification Waterloo, April 6, $107.00
Maintenance Class Iowa 2010
3. Todd Wilson, Planner/Analyst CAPTAP Conference Orlando, June 22- $918.30
Florida 24,2010
4. Approval of bid for Primary Appraisals services for the West Shaulis Road
Extension/Ansborough Avenue improvements project—Submitted by Noel Anderson,
Community Planning&Development Director.
5.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Arts Center $2,400.00 2 local billboards to promote the Center
Building/Maintenance $99.00 3 piece combo 12-volt cordless tool set from Menards
Building/Maintenance $2,800.00 Replace floor tiles in immediate area
Building/Maintenance $2,900.00 Seminar presentation on new residential and
commercial building code requirements
Central Garage $3,533.00 + Walk behind floor scrubber—Tennant Model T3
$341.00
Central Garage NTE $6,000.00 Underground fuel tank cleaning
Community NTE $7,000.00 Computers for Community Development staff
Development
Engineering $4,916.85 Postage for mailing of Storm Water Brochures
Fire Rescue $2,190.00 Firehouse support from 5/1/201 to 5/1/2011
Fire Rescue $3,500.00 Recruit hiring physicals
Fire Rescue $2,802.85 Print student handbooks and parent packets for the
Fire PALS program, print 24 instructor manuals
Leisure Services $1,220.00 Awards for participants in the youth baseball and
softball programs
Leisure Services $2,800.00 Four (4) replacement tires
Leisure Services $19,909.00 One Franzen SA6 sharpening machine with grinding
wheels, small extension conversion kit, delivery,
installation & training
Leisure Services $4,475.00 One swing set to be purchase from low bid, Fry &
Associates
Leisure Services $6,500.00 Non-slip coating for grandstand flooring and locker
rooms flooring, materials only
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of project budget for the Airport IDOT Vertical Infrastructure FY10 grant.
2. Approval of project budget for the Library Lincoln Exhibit Grant.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
May 24, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 17,2010
NEW BUSINESS
1. Authorization to dispose of retired equipment— Submitted by Mark Rice, Central Garage
Superintendant.
2. Garbage refund in the amount of$334.97 for 3649 Canterbury Court—City Clerk.
3. Garbage refund in the amount of$418.50 for 108 Bishop Avenue—City Clerk.
4.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst. Expenditure
Bldg Maintenance $1,328.50 Fire Department connection signs
Bldg Maintenance $5,400.00 Preparing planters and installing plants at 5 Brothers
exterior planters per updated landscape plan from
original landscape architect
Bldg Maintenance $4,000.00 Upgrade for Metasys Building Automation Software at
5 Sullivan Brothers
Clerk/Finance $1,141.45 Destruction of confidential records and documents
Cultural& Arts $1,322.40 Telephone listings and advertising in the Yellow Book
Traffic Operations $1,000.00 Green, red, and yellow LED arrows
Traffic Operations $4,795.00 1PH Scotchman Coldsaw
Waste Management $2,685.77 + Amended Freight Charges from 4/19/10
Services $45.77
Waste Management $23,100.00 + 300- 64 gallon & 200- 96 gallon garbage cans
Services $600.00
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase several line items several line items on file in the City Clerk's
office in the amount of $86,992.20—Submitted by Noel Anderson, Community Planning &
Development Director
2. Approval of project budget for Fire Department Self Contained Breathing Apparatus
(SCBA) Grant.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
May 17, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 10,2010
NEW BUSINESS
1. Authorization to seek sealed bids for the Police Department FY 2011 Ammunition
Needs—Submitted by Police Chief Dan Trelka
2. Authorization to seek sealed bids for the Police Department Tactical Body Armor—
Submitted by Police Chief Dan Trelka
3. Authorization to purchase gift certificate in the amount of$25.00 as part of the Building
Departments outreach at the Home Show. -Submitted by Building Official Debra Anderson
4.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est.
P S/H Expenditure
Fire Rescue $2,086.45 Frame repair on Engine 306
Fire Rescue $2,070.00 Makeup respirator physicals and questionnaires plus
Tb and hearing testing
Fire Rescue $2,841.08 Educational and fire hats for the Fire PALS School
Program
Airport $11,410.00 Professional services to ME&V for website
development and KWWL internet advertising under
an IDOT air service grant
Leisure Services $1,363.95 + Distance signs for diamonds at the Cedar Valley Youth
$27.00 Sports Complex and the newly constructed diamond at
Tibbitts Park
Leisure Services $5,100.00 Paver Bricks for Expo Plaza
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase several line items several line items on file in the City Clerk's
office in the amount of $18,100 Submitted by Traffic Operations Superintendent Sandie
Greco.
2. Authorization to increase Line Item 2151 (Infrastructure) in the amount of $2,072.00—
Submitted by Housing Authority Director Ethel Washington.
3. Authorization to increase several line items on file in the City Clerk's Office in the
amount of$800,000—Submitted by Finance Analyst Joyce Schroeder.
4. Authorization to increase several line items on file in the City Clerk's Office in the
amount of$61,000—Submitted by Finance Analyst Joyce Schroeder.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
May 10, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 3, 2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Jon D. Martin, Lead Inspector/Risk Dubuque, (Amended) $2,015.00
Rehabilitation/Relocation Assessor Training Iowa June 14-
Specialist 18, 2010
2. Officer Joseph Saunders 2010 Outlaw San Diego, September $1,755.00
Motorcycle Gang California 11-18,
Investigators 2010
Association conference
3. Rich Warren & Allynn Howe— Travel to Waterloo for Waterloo, February $1,451.00
Consultants for Government the application of Iowa 3-4, 2010
Relations projects for potential
federal funding
4. Approval of payment of invoice from PDCM Insurance for Tri-County Drug
Enforcement Task Force insurance coverage in the amount of $5,255.34 Submitted by
Interim Police Chief John E. Beckman.
5. Approval of request to donate more retired computers to Eastside Ministerial Alliance, a
non-profit organization Submitted by Information Services Manager James A. Quint.
•
6.
Pre Authorizations to Expend over$1,000.00
Dept AmountEst Expenditure
Airport $1,700.00 Professional services to administer the Passenger
Facility Charge (PFC) program costs are funded by
the PFC Program
Building/Maintenance $2,356.36 Replace/repair A/C variable frequency drive,
installation and programming
Leisure Services $7,200.00 Trailer for hauling skid loader with dump box, 16ft
with 14,000 lbs g.v.w.
Leisure Services $8,000.00 Labor and material for sidewalk from shelter to tennis
courts at Byrnes Tennis Center
Leisure Services $2,000.00 Meals for participants in KatoskilKiwanis and Elks
golf tournament, S.H. Golf Academy, outdoor
adventurers, and River Hills day camp
Leisure Services $6,000.00 Trusses for roof replacement on the pump house for
pool, both Byrnes and Gates
Traffic Operations $11,700.00 495 gallons of white and 1,375 gallons of yellow traffic
marking paint
Traffic Operations $4,320.00 240 bags of Beads Reflectorize Spheres
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase several line items on file in the City Clerk's office in the amount
of$97,500.00 Submitted by Superintendent of Central Garage Mark Rice.
2. Authorization to increase Line Item 3000 (Cash) and Line Item 2164 (Sidewalks) in the
amount of$98,000.00 Submitted by City Engineer Eric Thorson.
3. Authorization to increase Line Item 3112 (LOT Revenue) and Line Item 2165 (Streets) in
the amount of$1,000,000.00—Submitted by City Engineer Eric Thorson.
4. Authorization to increase Line Item 3000 (Cash) and Line Item 1795 (Rebates) in the
amount of$50,788.00 Submitted by Finance Analyst Joyce Schroeder.
5. Authorization to increase several line items on file in the City Clerk's office in the amount
of$567,628.29—Submitted by Finance Analyst Joyce Schroeder.
6. Authorization to increase Line Item 3000 (Cash) and Line Item 1393 (Down Payment) in
the amount of $9,300.00—Submitted by Waterloo Housing Authority Director Ethel
Washington.
7. Authorization to increase several line items on file in the City Clerk's office in the amount
of$15,386.43—Submitted by Leisure Services Director Paul Huting.
8. Authorization to increase Line Item 3000 (Cash) and Line Item 1351 (Advertise) in the
amount of$1,840.00—Submitted by Leisure Services Director Paul Huting.
9. Authorization to increase several line items on file in the City Clerk's office in the amount
of$36,996.00—Submitted by Leisure Services Director Paul Huting.
10. Authorization to increase several line items on file in the City Clerk's office in the amount
of$1,200.00—Submitted by Leisure Services Director Paul Huting.
11. Authorization to increase several line items on file in the City Clerk's office in the amount
of$15,887.07—Submitted by Chief of Police Daniel J Trelka.
12. Authorization to increase Line Item 3345 (FEMA) and Line Item 1386 (Compost
Grinding) in the amount of $35,252.53 Submitted by Collection Systems/Maintenance
Supervisor Keith Kearns.
13. Authorization to increase several line items on file in the City Clerk's office in the amount
of$10,247.00—Submitted by Collection Systems/Maintenance Supervisor Keith Kearns.
14. Authorization to increase several line items on file in the City Clerk's office in the amount
of$2,524.00 Submitted by Collection Systems/Maintenance Supervisor Keith Kearns.
15. Approval of project budget for the Cedar River Water Trail Portage project—Submitted
by Associate Engineer Jamie Knutson.
16.Approval of project budget for the Waterloo Softball Complex netting—Submitted by
Leisure Services Director Paul Huting.
17.Approval of project budget for the Danes Infield Updates—Submitted by Leisure Services
Director Paul Huting.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
f
FINANCE COMMITTEE
May 3, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of April 26,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Michelle Weidner, Chief Iowa Governmental Des Moines, May 26- $665.00
Financial Officer Audits—Local Govt Iowa 27,2010
Update; Iowa
Governmental
Roundtable
2. School Resource Officers: School Resource Appleton, June 22- $2,375.00
Harrington, Hogle, Keller and Officer Training Wisconsin 25,2010
Newell Conference
3. Jeff Tyler and Mike Interview attempted Atlanta, April 20- $1,764.26
Rasmussen, Police Investigators murder suspect Georgia 22,2010
4. Recommendation to accept Fire Gear bid from Municipal Emergency Services Inc (MES)
in the amount of $1,459.86 for each coat and trouser—Submitted by Fire Chief W.D.
Carter.
5. Approval of request for petty cash for parking administration and parking ramps in the
amount of$500.00—Submitted by City Clerk Suzy Schares.
6. Recommendation to accept bid from Pioneer Graphics to design and produce the Spring
2010 Storm Water Education Brochure—Submitted by Associate Engineer Wayne Castle.
7. Authorization to seek sealed bids for the Police Department FY 2011 Uniform and Supply
Needs Submitted by Interim Police Chief John Beckman.
8. Authorization to seek sealed bids for FY 2011 Graphics Purchase and Installation on
Police Vehicles Submitted by Interim Police Chief John Beckman.
9. Approval of request to donate 15 retired computers to the following non-profit
organization: Eastside Ministerial Alliance—Submitted by Information Services Manager
James A. Quint.
10.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Clerk/Finance $16,000.00 Various office furniture and filing storage systems
Fire Rescue $3,800.00 Injector Replacement on Ambulance 334
Info Services $12,525.00 Anti-virus and Anti-spam software
Leisure Services $3,100.00 Twenty (20) dugout columns for South Annex youth
diamonds
Leisure Services $1,500.00 Major League Replica Baseball and Softball Jerseys
for participants from AD Starr of Pittsburgh, PA
Leisure Services $6,500.00 Handrails for first base party deck at Riverfront
Stadium
Leisure Services $2,000.00 Three 55 gallon drums of oil, one case of grease and
one 5 gallon pail of gear oil
Police $1,060.00 Amended: Government Back Up Executive System
Recovery Unit
Traffic Operations $10,500.00 Stop signs,Yield signs,No Parking signs
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3477 (Sale of Gas) & 3920 (Chgs-Fuel) and Line Item
1533 (Fuel) in the amount of$205,000.00—Submitted by Superintendent of Central Garage
Mark Rice.
2. Authorization to increase several line items on file in the City Clerk's office in the amount
of$351,620.00—Submitted by Community Development Coordinator Nancy Gulick.
3. Authorization to increase several line items on file in the City Clerk's office in the amount
of$284,980.00 Submitted by Finance Analyst Joyce Schroeder.
4. Authorization to increase several line items on file in the City Clerk's office in the amount
of$4,196.41—Submitted by Leisure Services Director Paul Huting.
5. Authorization to increase Cash Line Item and Line Item 1511 (Agregates) in the amount
of$1,030.00—Submitted by Leisure Services Director Paul Huting.
6. Authorization to increase Cash Line Item and Line Item 1351 (Advertise) in the amount
of$3,401.00—Submitted by Leisure Services Director Paul Huting.
7. Authorization to increase Cash Line Item and Line Item 1567 (Rec Equipment) in the
amount of$5,000.00—Submitted by Leisure Services Director Paul Huting.
8. Authorization to increase Cash Line Item and Line Item 1511 (Concrete) & 2168 (Park
Improvements) in the amount of$110,388.61 Submitted by Leisure Services Director Paul
Huting.
9. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 4105
(Sports Improvement) in the amount of $33,908.10—Submitted by Leisure Services
Director Paul Huting.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
f
FINANCE COMMITTEE
April 19, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of April 12,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Bill Gronen & Dennis Duggan; Hector Hyppolite New Jersey, April 21- $3,190.00
Part-time Cultural & Arts Exhibition New York, 26,2010
Temps Washington
D.C.,West
Virginia,
Tennessee
2. Officer Drew Hereid, Officer Iowa Law Enforcement Johnston, April 25- $15,074.25
Jared Hundley and Officer Academy,235th Basic Iowa July 30,
Nicholas Sadd Level I Academy Class 2010
3. Investigator Kye Richter Bushido Tactical Law Montezuma, May 24- $1,221.00
Enforcement Sniper Iowa 28,2010
school
4. Approval of Leisure Services using various Electrical Contractors for various projects—
Submitted by Leisure Services Facilities Manager Rick Curran.
5. Approval of request of Howard D. Smock of 405 Easton Avenue for a yard waste refund
in the amount of$45.00—Submitted by City Clerk Suzy Schares.
6. Approval of request of Payne A M E Church of 1044 Mobile Street for a garbage refund
in the amount of$553.34—Submitted by City Clerk Suzy Schares.
7. Approval of request of Randy Vandersee of 5140 South Fork Lane for a garbage refund
in the amount of$378.00—Submitted by City Clerk Suzy Schares.
8.
Pre Authorizations to Expend over$1,000.00
Amount+Est.
Dept. S/H Expenditure
Central Garage $2,860.00 Front differential housing for garbage truck 540107
Cultural & Arts $3,000.00 Transit insurance from 4/22-4/27 to return works
from the Hector Hyppolite exhibition to lenders in
New Jersey, New York, Washington D.C., West
Virginia and Tennessee
Cultural & Arts $1,940.55 Return shipping of three paintings by Hector
Hyppolite to lender in Vista, California
Engineering $15,980.46 Additional costs to install xing accommodation for a
Pedestrian Trail @ Burton Avenue
Leisure Services $120.00 per unit Portable handicap accessible restrooms
Leisure Services $12,117.60 Six(6) sets of bleachers, not installed
Leisure Services $8,070.00 One set of bleachers for the Byrnes Tennis Center
Mayor $4,199.00 Replacement of Mayor's office conference room chairs
Police $3,044.00 Painting office areas within the police department
Police $12,500.00 + Two Pelco Digital Video Recorders
$250.00
BUDGET LINE ITEMS TO BE AMENDED
1. Approval of project budget for Housing FY09 capital fund formula grant.
2. Approval of project budget for Williston/Baltimore & Williston/W 9th traffic safety
improvements.
3. Approval of budget for Camarata donation.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
April 12, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of April 5, 2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Suzy Schares, City Clerk; 2010 Iowa Altoona, April 28, $277.00
Carol Failor, Deputy City Employment,Training Iowa 2010
Clerk & Benefits Conference
2. Sgt Keith Rogers National White Collar Springfield, April 12- $201.00
Crime Center Annual Illinois 13,2010
Meeting
3. Shane Schellhorn,Fire PALS NFPA Las Vegas, June 6-9, $2,315.00
Coordinator Conference/EXPO Nevada 2010
4. Carolyn Carpenter, Phelps Invest Early,Inspire St. Paul, May 4-8, $1,703.59
Youth Pavilion Manager Growth—InterActivity Minnesota 2010
2010 Association of
Children's Museums
Conference
5. Nancy Gulick, Community HUD's Community Des Moines, May 19- $390.00
Development Coordinator Planning& Iowa 20,2010
Development Training
"Cross Cutting Federal
Requirements"
6. Joel Shepard,Building Specialized Technology Cedar Falls, April 27- $1,100.00
Maintenance; Ed Abben, Courses Iowa 29,2010
Building Maintenance
7. Officer Shawn Bram FBI Hazardous Devices Huntsville, May 23- $5,613.25
School Alabama July 2,
2010
•
8. Authorization to enter into a one-year lease agreement with Silver Eagle Harley —
Davidson/Buell for the Harley Davidson Motorcycles utilized by the Police
Department—Submitted by Interim Police Chief John Beckman.
9.
Pre Authorizations to Expend over$1,000.00
Dept. AmountEst Expenditure
Airport $8,000.00 Production & placement of website advertising on
KWWL.com to promote competitive airfares, service
options, economic benefits and convenience of using
Waterloo Airport
Airport $8,000.00 Production & placement of web & print ads with W-
CF Courier to promote competitive airfares, service
options, economic benefits and convenience of using
Waterloo Airport
Airport $9,000.00 ME&V for production & placement of website
advertising to promote competitive airfares, service
options, economic benefits and convenience of using
Waterloo Reg Airport
Airport $6,950.00 One-year rental contract for one (1) 72" front-mount
side-discharge mower ($3,950.00) and one (1) 20' pull-
behind rotary cutter($3,000.00)
Community Up to $17,000.00 Lead paint refresher course for 24-hour workers and
Development 40-hour contractors ($400.00/24-hour worker and
$700.00/40-hour contractor)
Finance $1,600.00 Grant preparation services for Public Market
marketing grant
Human Resources $3,622.00 3 new AED units
Leisure Services $1,080.00 + Two 20 gallon drums of No-Ox extra strength inhibited
$212.08 chemical cleaner for cleaning at the two municipal
swimming pools
Leisure Services $1,395.00 + QuickStart Tennis Teaching system premium pack
$223.20 with storage cart from Gopher Sports, Owatonna,
Minnesota
Leisure Services $4,500.00 + Flower seed for park and golf course flower beds, flats,
$35.00 and supplies needed to start the seeds. Amended from
$3,500.00 originally approved on 1/12/2010
Leisure Services $10,000.00 Concrete pads for bleachers and dugouts at the
Tibbitts Complex, will include additional concrete if
needed
Leisure Services $7,200.00 Production of television commercials and airing of
commercials for all three municipal golf courses
Maintenance $9,924.23 + Furniture and chairs for City Clerk, Planning,
$800.00 Engineering and Building departments
Police $4,500.00 + Taser supplies used for training and field use,
$200.00 including cartridges and batteries
BUDGET LINE ITEMS TO BE AMENDED
10. Authorization to increase Line Item 3900 (Forf. Prop.) and Line Item 1512 (WPD
Forfeiture) in the amount of$7,500.00—Submitted by Interim Police Chief John Beckman.
11. Authorization to increase Line Item 3720 (Restricted Donations, Cash) and Line Item
1390 (Contract Service) in the amount of $13,015.00— Submitted by Leisure Services
Director Paul Huting.
12. Authorization to increase Line Item 3720 (restricted donation) and Line Item 1558
(skate equipment) in the amount of $1,500.00— Submitted by Leisure Services Director
Paul Huting.
13. Approval of the project budget for gifts from the Donal & Ramona Dawson Trust—
Submitted by Library Business Office Administrator Kim Chapman.
14. Approval of the project budget for the Iowa Bomb Squad Task Force Program—
Submitted by Interim Police Chief John Beckman.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
I
FINANCE COMMITTEE
April 5, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 22, 2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Matt Andersen, Fire Engineer; Strategies and Tactics Ames,Iowa June 18- $468.55
Darwin Boelts,Fire Engineer for Initial Company 19, 2010
Officers
2. Dave Boesen, Battalion Arson/K9 Re- Columbia, May 31- $677.09
Chief/Arson Investigator; Ebby, certification Missouri June 3,
Arson K9 2010
3. Rudy D. Jones, Community Attend the Iowa West Des April 21- $635.00
Development Director NAHRO Annual Moines, Iowa 23, 2010
Conference
4. Jon Martin, Attend Lead Dubuque, April 12- $2,015.00
Rehabilitation/Relocation Inspector/Risk Iowa 16,2010
Specialist Assessor Training for
certification
5. Jon Martin, Attend Housing Manhattan, June 1-4, $1,275.00
Rehabilitation/Relocation Quality Standards Kansas 2010
Specialist (HQS) Training and
Certification
6. Officer Greg Erie Taser Instructor Re- Johnston, May 5, $190.00
certification school Iowa 2010
7. Nancy Gulick, Community Attend the National Seattle, June 22- $2,285.00
Development Coordinator Community Washington 26, 2010
Development
Association Annual
Conference
8. Matt Carter, Presenting Effective Emmitsburg, June 24- $260.96
Firefighter/FIREPAL; Dustin Public Education Maryland July 31,
Mason, Firefighter/FIREPAL Programs (R116) 2010
9. Capt John Beckman; Capt Tim Federal Bureau of Mason City, April 22- $335.00
Pillack Investigation National Iowa 24,2010
Academy Associates—
Iowa Chapter, Spring
Conference
10. Sgt Rob Camarata; Officer 2010 Iowa WMD Task Johnston, March $1,113.90
Shawn Bram Force Specialty Teams Iowa 15-19,
Integration training 2010
11. Suzy Schares, City Clerk International Institute Reno, May 22- $2,516.22
of Municipal Clerk's Nevada 28, 2010
Annual Conference
12. Snow Removal refund in the amount of $167.50 for 521 Newell Street—Submitted by
Mayor Clark.
13. Approval of request to seek bids for a one-year lease of mowing equipment—Submitted
by Airport Director Bradley Hagen.
14. Approval of contract with Allen Occupational Health for audiometric testing and
respirator physicals—Submitted by Human Resources Manager Cheryl Huddleston.
15. Approval of change in the original 1997 Contemporary Urban Development Revolving
Loan Agreement to allow for repayment in the amount of$55,000.00 with $27,500.00
payable in fiscal year 2010 and the remaining balance payable within a two-year
timeframe and to forgive past interest that has accumulated—Submitted by Community
Planning& Development Director Noel Anderson
16.
Pre Authorizations to Expend over$1,000.00
Dept Amount+Est. Expenditure
p S/H
Building/Maintenance $5,540.00 R-22 refrigerant for cooling systems
Building/Maintenance $1,766.00 Labor and material to install 100 amp
feed to the new dishwasher in the Five
Sullivan Brothers Convention Center
Building/Maintenance $1,073.15 Labor and material to install 14 new
lighting ballasts in the Five Sullivan
Brothers Convention Center
Building/Maintenance $4,800.00 Labor and material to install 200 amp sub
panel in basement of the Five Sullivan
Brothers Convention Center
Cultural& Arts $5,528.81 Production of mural panels and
installation for new murals to be located
on Washington Street at West 4th Street
Fire Rescue $3,397.45 + Spring kit for Truck 302
$16.00
Leisure Services $7,900.00 Trees purchased for the Plant Some
Shade project.
Leisure Services $2,945.95 Furnish and install a sign at the Waterloo
dog park
Leisure Services $25,000.00 Architectural services by Invision
Architects for Phase 1 Young Arena
Expansion
Leisure Services $1,080.00 + Two 20 gallon drums of No-Ox extra
$212.08 strength inhibited chemical cleaner for
cleaning at the two municipal swimming
pools
Police Department $2,000.00 + Two Remmington Tactical Shotguns
$35.00
Traffic Operations $2,225.00 +$7.25 Base Station Radio, New Program and
Installation
BUDGET LINE ITEMS TO BE AMENDED
17. Authorization to increase Line Item 3000 (Cash) and Line Item 2145 (Relocation) in the
amount of$100,000.00—Submitted by Community Planning & Development Director Noel
Anderson.
18. Authorization to increase Line Item 3000 (Cash) and Line Item 1582 (Adult Print) in
the amount of $15,841.00 Submitted by Library Business Office Administrator Kim
Chapman.
19. Authorization to increase Line Item 3000 (Cash) and Line Item 1346 (Travel Exp) in
the amount of$1,000.00—Submitted by Fire Chief Doug Carter.
20. Authorization to increase Line Item 3000 (Cash) and Line Item 2103 (Consultants) in
the amount of$25,000.00 Submitted by Chief Financial Officer Michelle Weidner.
21. Approval of IA DNR — MidAmerican Energy Plant Some Shade 9 Spring 2010 Project
in the total amount of$8,850.00—Submitted by Leisure Services Director Paul Huting.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
r
FINANCE COMMITTEE
March 22, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 15,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Officer Jessica Brownell, Basic Iowa Law Waterloo, March 15 $6,200.00
Officer Andrew Naumann Enforcement Academy Iowa —May 7,
class 2010
2. Tim Moyer, Chief Electrical Annual educational Riverside, April 14- $450.00
Inspector; Dan Youngblood, and business meeting of Iowa 16,2010
Chief Combination Inspector the Iowa Association of
Electrical Inspectors
3. Sgt Farmer, Officer A. Bovy, 2010 USPCA annual Algona,Iowa April 5-7, $1,051.00
Officer Bose narcotics detention 2010
certification course
4. Officer D. Bovy, Officer B. Police Motorcycle Davenport, April 10- $556.00
Walter Training Iowa 12,2010
5. Paul Huting, Leisure Services Iowa Park and Sioux City, April 11- $490.44
Director Recreation Association Iowa 14,2010
Spring Conference
6. Josh Heller, IA WMD Task Force Johnston, March $818.89
Engineer/Paramedic; David Specialty Teams Iowa 15-19,
Jenssen, Paramedic Integration Training 2010
7. Garbage refund in the amount of$31.50 for 370 Sheridan Road—City Clerk.
8. Sewer refund in the amount of$146.30 for 244 Palmer Drive—City Clerk.
9.
Pre Authorizations to Expend over $1,000.00
Amount+Est Expenditure
Dept. S/H
Central Garage $2,596.00 + Replace 10T Air/Hyd Floor Jack
$150.00
Clerk/Finance $2,004.00 Insurance coverage with Chubb Group of
Insurance Co.
Cultural Arts $8,000.00 Design services for banners for display on
Expo plaza as part of a public art project
funded by the Community Foundation
and a private donor
Engineering $1,800.00 PAVEPLUS VIEW and Map Director
Arc GIS software maintenance contract
with Cartegraph Systems
Leisure Services $1,100.00 Miscellaneous paper products to supply
the golf course restrooms for the golf
season. This includes toilet paper, towels,
garbage bags.
Traffic Operations $4,565.22 6 — 30 ft. street light poles with 8 ft. arms
and hardware
Traffic Operations $10,790.00 2 — Dual Head Solar Flashing Beacons
with hardware and a remote transmitter
assembly with installation assistance
Traffic Operations $3,845.00 1 — Approach Versicam System TS2
Wireless Video Detection Camera &
Power Cord
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
March 15, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 8,2010
NEW BUSINESS
1.
Pre Authorizations to Expend over$1,000.00
Dept Amount+Est.
Shy Expenditure
Leisure Services $9,835.00 + Self propelled sprayer and spreader
$325.00 Turfco T3000
Leisure Services $3,400.00 Golf course supplies from Standard Golf
Leisure Services $52,000.00 Chemicals and fertilizers for turf at
municipal golf courses
Leisure Services $2,000.00 1999 John Deere gator
Police $2,696.82 Repairs to car 900
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3000 (Cash) and Line Item 1536 (Trees)
in the amount of$32,743.09--Submitted by Leisure Services Assistant Director
Bill Bachman.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
March 8, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 1,2010
NEW BUSINESS
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Mark Gallagher, Sports Certified Pool Operator Cedar May 11- $415.00
Manager; Bob Etringer, School Rapids, Iowa 12,2010
Sports Programmer
2. Greg Stewart, Medical R:150 Management of Emmitsburg, April 10- $234.48
Officer EMS Maryland 25,2010
3. Sewer refund in the amount of $278.63 for 828 W. 4th Street—Submitted by City
Clerk Suzy Schares.
4. Garbage refund in the amount of$789.72 for 728 W. 2°' Street— Submitted by City
Clerk Suzy Schares.
5. Garbage refund in the amount of$756.00 for 237 Center Street— Submitted by City
Clerk Suzy Schares.
ti-
6.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est Expenditure
S/K
Leisure Services $8,468.00 26 trees to be supplied, delivered, planted, mulched,
and watered according to Leisure Services
specifications
Police $3,000.00 Lease agreement with Silver Eagle Harley Davidson
for motorcycle patrol vehicles
Waste Management $5,781.00 Repair of pump
Services
BUDGET LINE ITEMS TO BE AMENDED
1. Approve the project budget for the boating center at a total cost of $900,000.00—
Submitted by Leisure Services Director Paul Huting.
2. Approve the project budget for Mark's Park and the Performance Structure
projects at a total cost of $1,223,000.00—Submitted by Leisure Services Director
Paul Huting.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
March 1, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as amended.
Approval of Minutes of February 22,2010
NEW BUSINESS
Travel Requests
Name & Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Robert Sankey-Britt PD; James LEIN Criminal Des Moines, April 5- $4,800.00
Holmes-Hardin Co. SO; Intelligence Course Iowa 16,2010
Patrick Shirley-Floyd Co. SO;
Donald McLaren-Fort Dodge
PD; Terrance Prochaska-
Mason City PD; Chad Dobney-
Northwood PD
2. Joshua Douglas-Charles City LEIN Criminal Des Moines, April 19- $3,200.00
PD; William Thomas-Clear Intelligence Course Iowa 30,2010
Lake PD; Ryan Shawver-New
Hampton PD; Jody Chansler-
Fort Dodge PD
3. Shane Schellhorn, Fire PALS Juvenile Firesetters Emmittsburg, May 30- $130.48
Coordinator Intervention Specialist Maryland June 6,
Class 2010
4. Troy Luck, Fire Inspector Fire/Arson Origin & Emmitsburg, July 10- $234.48
Cause Investment Class Maryland 25,2010
5. Jason Kayser, Fire Engineer Juvenile Firesetters Emmittsburg, May 30- $130.48
Intervention Specialist Maryland June 6,
Class 2010
6. Ann Northey,Administrative HUD—IDIS Training Minneapolis, May 3-5, $980.00
Secretary; Nancy Gulick, for Entitlement Minnesota 2010
Community Development Communities
Coordinator
7. Approval of award of bid to Bob Brown Chevrolet of Des Moines, Iowa in the amount
of $18,144.38 for the purchase of one (1) 2010 Chevrolet Impala LT for the Police
Investigations Division—Submitted by Superintendent of Central Garage Mark Rice.
8. Approval of request to t.ate two computers that are no long... ..ieing used by the City
to two local non-for-profit organizations—Submitted by Human Resources Director
Robert Stringer.
9.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est Expenditure
p S/H
Building/Maintenance $5,000.00 Replacement of steamer/kettle in boiler
Building/Maintenance $1,359.95 Purchase of hot water system expansion tank
City Clerk $8,710.00 + Purchase of 2 Sony DVCAM Compact Digital VTR
$15.00 with 2.5" LCD
Engineering $8,403.45 Postage & printing of Storm Water brochures
Leisure Services $2,724.00 Labor and material for ceramic flooring at the Gates
Pro Shop meeting room
Waste Management $9,718.30 + Repair of a pump that failed at the Lagoon
$300.00
Waste Management $2,585.00 + Replace flow meter at the Lagoon
AMENDED $32.00
BUDGET LINE ITEMS TO BE AMENDED
1. Approve project budget for Traffic Safety Improvement grant for intersection at
US218/Williston/18t1' Street Submitted by Superintendent of Traffic Operations Sandie
Greco.
2. Authorization to increase several line items on file in the City Clerk's office in the
amount of$781,230.00 Submitted by Community Development Coordinator Nancy Gulick.
3. Authorization increase several line items on file in the City Clerk's office in the amount
of$62,124.00—Submitted by Community Development Coordinator Nancy Gulick.
4. Authorization to increase several line items on file in the City Clerk's office in the
amount of$313,000.00 Submitted by Community Development Coordinator Nancy Gulick.
5. Authorization for project amendment for additional state Jumpstart fund in the
amount of$843,000.00—Submitted by Community Planning & Development Director Noel
Anderson.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 22,2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of February 15,2010
NEW BUSINESS
Travel Requests
Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Noel Anderson-Community Main Street Board Waterloo, Jan—Dec $120.00
Planning& Development lunches Iowa 2010
Director
2. Todd Miller-Police Chief Interview for Police From Dallas, March 3- $766.72
Applicant Chief opening Texas to 4,2010
Waterloo,
Iowa
3. David Leonardo-Police Chief Interview for Police From March 3- $660.12
Applicant Chief opening Phoenix, 4,2010
Arizona to
Waterloo,
Iowa
4. Daniel Trelka-Police Chief Interview for Police From Green March 3- $887.80
Applicant Chief opening Bay, 4, 2010
Wisconsin to
Waterloo,
Iowa
5.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est. S/H Expenditure
Airport $1,850.00 Replacement of VFD on air handler for
Airport terminal
Leisure Services $3,200.00 Sound system at Riverfront Stadium to include
labor and materials to be completed by
Maximum Sight and Sound
Leisure Services $2,700.00 4 HP self propelled walk behind 2010 Ryan
Aerator
Leisure Services $1,275.00 Laptop needed for the Recreation Specialist to
allow on-site registration
Leisure Services $4,000.00 New compressor for the walk-in freezer at
Young Arena
Leisure Services $1,200.00 Four (4) radiant heaters with frames to be
purchased from Johnstone
Clerk/Finance $2,300.00 InfoTronics Employee Time and Attendance
System software for the City's timeclocks
Clerk/Finance $50,729.59 2009 Election Expenses
Fire $2,690.74+$238.07 Rear brake overhaul
BUDGET LINE ITEMS TO BE AMENDED
1. Approve the project budget for the Traffic Safety Awareness Campaign —
Drive Safe Cedar Valley in the amount of $62,440.00—Submitted by
Superintendent of Traffic Operations Sandie Greco.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 15, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of February 8,2010
NEW BUSINESS
Travel Requests
Amount
Title of Personnel Class/Meeting Destination Date(s) not to
Exceed
1. Rich Warren-Consultant Discussion of projects Waterloo, December $878.00
for Government for potential federal Iowa 15-16,2009
Relations funding in Washington,
D.C.
2. Todd Derifield-City 54th Annual Iowa State Ames,Iowa February $230.00
Forester University Shade Tree 25-26,2010
Short Course
3. Luke Even-Forestry Minnesota Shade Tree Arden Hills, March 16- $355.00
Foreman Short Course at Bethel Minnesota 17,2010
University
4. Eric Thorson-City APWA Iowa Chapter West Des March 10- $400.00
Engineer 2010 Spring Conference Moines,Iowa 12,2010
5. Greg Erie and Chris International Law Wheeling, April 19-24, $1,550.00
Gergen-Officers Enforcement Educators Illinois 2010
and Trainers
Association conference
6. Danielle Rohret- Attend Environmental Kansas City, March 29- $920.00
Temporary Training at HUD office Kansas April 1,
Administrative Assistant 2010
7. Mayor Buck Clark Attend the board Waterloo, Once per $120.00
meetings of Main Street Iowa month
Waterloo
8. Wayne Castle-Associate Iowa Water Conference Ames,Iowa March 8-9, $250.00
Engineer 2010
9. Wayne Castle-Associate 73rd Annual SLSI Land Ames,Iowa March 11- $400.00
Engineer Surveyors Conference 12,2010
10. Authorizing request from Fairview Cemetery to transfer a % Ton pickup truck with
plow to the Cemetery to support snow removal and general grounds maintenance—
Submitted by Superintendent of Central Garage Mark Rice.
11.Authorizing the purchase of a Terra MVP Camera and Accessories in the amount of
$5,035.00—Submitted by Superintendent of Traffic Operations Sandie Greco.
12.
Pre Authorizations to Expend over$1,000.00
Dept. Amount+Est. S/H Expenditure
Airport $3,000.00 Purchase of urea for parking lots, sidewalks,
and public roads to melt ice
Leisure Services $19,326.00 Purchase two (2) 2010 16 foot Land Pride
Mowers
Leisure Services $5,700.00 Purchase a blower to be used on bike trails
and ball diamonds from Van Wall Turf
Police $1,053.76 Purchase of Government Back Up Executive
System Recovery unit
Police $7,000.00 +$150.00 Purchase of Pelco security camera system
Waste Management $11,299.00 + Purchase of flow meter at lagoon
$367.50
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 8, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of February 1, 2010
Travel Requests
Name& Title of Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
1. Gus Farmer and Brad Basic/Advanced Juneau, February $2,050.00
Walter-Police Sergeant and Diagramming and Wisconsin 21-26,
Officer Animation 2010
2. Paul Huting-Leisure Cultural Advocacy Des Moines, February $191.32
Services Director Day/Great Places Iowa 17-18,
Legislative Breakfast 2010
3. Authorizing request for Rally Appraisal to move forward with an appraisal report for the
Cedar Valley Tech Works site in the amount of$1,500.00—Submitted by Community Planning
and Development Director Noel Anderson.
4.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount+Est. S/H Expenditure
Art Center $3,270.00+ $25.00 Purchase a new dishwasher for the Schoitz room
kitchen
Leisure Services $2,500.00 Purchase jerseys and hockey equipment to be used in
the youth hockey programs at the Arena
Leisure Services $3,645.00 Purchase snow blower attachment for JD 1565 to be
purchased through John Deere with delivery from
Waterloo Implement
Police $8,100.00 Pay for cabling upgrade to the police department
offices
Police $2,100.00 + Purchase Crash FX Electronic State Report software
$100.00 and maintenance to enhance and improve the
function of the Total Station used by Crime Scene and
Traffic Investigators
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1512 (Tri County
Forf) in the amount of$20,000.00—Interim Police Chief John Beckman.
2. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1558 (Skate
Equipment) in the amount of$2,500.00—Leisure Services Director Paul Huting.
3. Approve the project budget for the hotel motel discretionary funding awarded to the Youth
Pavilion in the total amount of$25,091.00—Center for the Arts Director Cammie Scully.
4. Approve the project budget for the Vision Iowa CAT marketing grant received for the Youth
Pavilion in the total amount of$15,000.00—Center for the Arts Director Cammie Scully.
5. Approve the project budget to use the Mid-American refund for lighting at Young Arena for
equipment to be used at Young Agenda in the total amount of $14,717.00—Leisure Services
Director Paul Huting.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
February 1, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of January 25, 2010
NEW BUSINESS
Travel Requests
Amount not
Title of Personnel Class/Meeting Destination Date(s) to Exceed
1. Two (2) Police Investigators Practical Homicide Bloomington, June 6-9, $1,740.00
Investigations Minnesota 2010
2. Police Sergeant and Two (2) Criminal Investigation Johnston, March 29- $945.25
Police Investigators School Iowa April 2,
2010
3. Police Investigator Interview and Waterloo, April 12- $150.00
Interrogation course Iowa 13, 2010
4. Police Sergeant and Investigator Glock Armorers Re- Waterloo, March 18, $300.00
certification _ Iowa 2010
5. Administrative Secretary 18h Annual SHRM State West Des February $105.00
Legal and Legislative Moines, Iowa 22-23,
Conference 2010
6. Curator Return Voice To Vision Minneapolis, February $335.00
exhibition Minnesota 19, 2010
7. Associate Engineer Greater Iowa Asphalt Des Moines, March 3- $367.48
Conference Iowa 5, 2010
8. Police Investigator Defensive Tactics Re- Johnston, April 21, $125.00
certification Iowa 2010
9. Garbage refund in the amount of $907.50 for 1147 Littlefield Road, 1558
Hawthorne Avenue and 827 Sunrise Boulevard—City Clerk.
10. Authorization to seek bids for one (1) mid size sedan for the Police Department—
Central Garage Superintendent Mark Rice.
11. Authorization to accept bid from Pioneer Graphics for the Storm Water User Fee
Fact Sheet& Storm Water Education Brochure.
PRE-AUTHORIZATION TO EXPEND OVER$1,000.00
Dept. Amount + Expenditure
Est. S/H
Waste $2,667.00 + Replace worn out belts for Komline Sanderson
Management $280.00 filter presses
Waste $5,066.08 Repair of the lower mechanical seal to the mix
Management liquor pump #1
Police $4,200.00 + Purchase two (2) Bell III Ka-Brand Dual
Department $100.00 Antenna Radar packages
Police $1,500.00 + Purchase parts to extend the moving target at the
Department $250.00 Waterloo Police Training Center
Police $4,500.00 + Purchase of one Crash Data Recorder
Department $100.00
Human Rights $2,145.00 Annual Human Rights Day Banquet
Building $3,242.30 Floor refinish of kitchen in Five Sullivan
Maintenance Brothers Convention Center
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3000 (Cash on Hand) and Line Item 1528
(Police K-9) in the amount of$3,000.00—Interim Police Chief.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
January 25, 2010
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of January 19, 2010
NEW BUSINESS
1. Travel request for HVAC Inspector to attend R410 Certification/Training in
Waterloo, Iowa on February 3, 2010, with costs not to exceed $125.00.
2. Travel request for Three (3) Building Maintenance Personnel to attend R410
Certification/Training in Waterloo, Iowa on February 3, 2010, with costs not to
exceed $375.00.
3. Recommendation to accept bids for One (1) New Compact Pickup Truck to
support the Engineering Department—Superintendent of Central Garage.
4. Recommendation to accept bids for One (1) New and Unused Full Size Utility
Vehicle to support the Police Department Lab—Superintendent of Central
Garage.
PRE-AUTHORIZATION TO EXPEND OVER$1,000.00
BUDGET LINE ITEMS TO BE AMENDED
1. Authorization to increase Line Item 3350 (A/T & Firearms) and Line Item 1114
(A/T & Firearms) in the amount of$12,258.89—Police Chief Interim.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk