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HomeMy WebLinkAbout2009 FINANCE COMMITTEE January 19, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 11, 2010 NEW BUSINESS 1. Travel request for Police Officer to attend ASP Baton Restraint Instructor Recertification at the Iowa Law Enforcement Academy located in Johnston, Iowa on February 24-25, 2010, with costs not to exceed $203.00. 2. Travel request for Investigator/Planner to attend the National Fusion Center Conference located in New Orleans, Louisiana on February 22-26, 2010, with costs not to exceed $2,669.32. 3. Travel request for Basic Fire/Arson Investigator to attend Basic Fire/Arson Investigator School located in Ames, Iowa on March 1-12, 2010, with costs not to exceed $945.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (gifts-restricted) and Line Items 1390 (o.contr. exps) in the amount of$10,000.00—Center for the Arts Director. 2. Authorization to increase Line Items 3603 (tri-co forf), 1512 (forf.exp), 3603 (tri- co forf) and Line Items 1512 (tri county fort), 3603 (tri-co forf), 1512 (forf exp), in the amount of$150,200.00—Police Chief. 3. Authorization to increase Line Item 3000 (cash) and Line Item 1303 (workshops), in the amount of$5,000.00—Human Rights Director. 4. Approval of project budget for golf show promotion fund using hotel/motel tax grant in the total amount of$4,500.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 11, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 21, 2009 NEW BUSINESS 1. Travel request for Curator to deliver the "Dreaming Cows" exhibit to next venue in Valparaiso, IN on January 8, 2010, with costs not to exceed $297. 2. Travel request for part-time temp to deliver Hector Hyppolite retrospective to next venue in Mahwah, NJ on January 10-14, 2010, with costs not to exceed $1,750.00. 3. Travel request for Building Official Applicant to attend Building Official position interview in Waterloo, IA on December 6-8, 2009, with costs not to exceed $512.85. 4. Travel request for City Clerk Applicant to attend City Clerk position interview in Waterloo, Iowa on November 30, 2009, with costs not to exceed $693.05. 5. Travel request for Building Official Applicant to attend Building Official position interview in Waterloo, IA on December 9-18, 2009, with costs not to exceed $898.56. 6. Travel request for Building Official Applicant to attend Building Official position interview in Waterloo, IA on December 5-9, 2009, with costs not to exceed $570.40. 7. Travel request for Assistant City Engineer to attend 46th Annual Concrete Paving Workshop in Des Moines, IA on February 3-5, 2010, with costs not to exceed $340.00. 8. Travel request for Police Officers to attend Iowa Law Enforcement Academy in Johnston, IA on January 4-April 2, 2010, with costs not to exceed $20,485.00. 9. Travel request for Golf Manager to attend and staff a Waterloo golf booth in LaCrosse, WI on March 12-14, 2010, with costs not to exceed $620.00. 10. Travel request for Chief Electrical Inspector to attend International Residential Inspector Exam in Des Moines, IA on January 20, 2010, with costs not to exceed $160.00. 11. Travel request for Community Planning and Development Director to travel with the Cedar Valley Coalition Group to meet with Congressional Delegation members in Washington, D.C. on February 28-March 2, 2010, with costs not to exceed $1,500.00. 12. Travel request for Community Development Director to travel with the Cedar Valley Coalition Group to meet with Congressional Delegation members in Washington, D.C. on February 26-March 2, 2010, with costs not to exceed $1,480.00. 13. Travel request for Mayor to travel with the Cedar Valley Coalition Group to meet with Congressional Delegation members in Washington, D.C. on February 27- March 3, 2010, with costs not to exceed $2,119.00. 14. Garbage refund in the amount of$283.50 for 1154 Hawthorne Avenue—Deputy City Clerk. 15. Garbage refund in the amount of$136.42 for 1044 Mobile Street—Deputy City Clerk. 16. Sewer refund in the amount of $53.76 for 435 Midlothian Boulevard—Deputy City Clerk. 17. Recommendation to purchase One (1) 2007 Ford F750 Demonstrator with new Terex Utilities Telelect Commander 4042 model hydraulic rotating digger derrick with winch in the amount of $121,025.00 for Traffic Department— Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (state grant) and Line Items 1393 (subsidies), 1111 (salaries), 1121 (FICA), 1122 (IPERS) in the amount of $407,000.00—Community Planning and Development Director. 2. Authorization to increase Line Items 3000 (cash), 3720 (restricted donations) and Line Items 1567 (rec supply), in the amount of $3,329.13—Leisure Services Director. 3. Approval of project budget to use the proceeds of the sale of existing Fire Station 8 building for the construction of a replacement building in the total amount of $2,127,506.00—Building Official/Maintenance Administrator. 4. Approval of project budget for USDOJ COPS Hiring Recovery Program in the total amount of$1,062,785.00—Police Chief. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE December 21, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 14, 2009 NEW BUSINESS 1. Travel request for two Site Trainers to travel from Mequom, Wisconsin to attend M X 4 CMMS Training in Waterloo, Iowa on October 21-22, 2009, with costs not to exceed $422.28. 2. Recommendation to award bid in the amount of $38,719.03 to Dimensions of Waterloo, Iowa for F.Y. 2010 Office Furniture Update Project—Police Chief 3. Garbage refund in the amount of $10.50 for 343 Presley Circle—Deputy City Clerk. 4. Approval of Calendar Year 2010 Garbage Exemption Application Forms— Deputy City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of project budget for Guernsy Foundation grant Enhancing Visitor Experience-Youth Pavilion in the total amount of $5,000.00—Director of Waterloo Center For The Arts. 2. Approval of project budget for Community Foundation funding for Mexico Art Collection Trip in the total amount of $3,000.00— Director of Waterloo Center For The Arts. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE December 14, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 7, 2009 NEW BUSINESS 1. Travel request for Human Resources Director to attend NPELRA Annual Training Conference in New Orleans, Louisiana on April 26-28, 2010, with costs not to exceed $2,080.61. 2. Travel request for Golf Manager to attend Iowa Turfgrass Conference & Trade Show in Des Moines, Iowa on January 19-21, 2010, with costs not to exceed $480.00. 3. Travel request for two Golf Maintenance III personnel to attend Iowa Turfgrass Conference & Trade Show in Des Moines, Iowa on January 19-21, 2010, with costs not to exceed $280.00. 4. Travel request for Sergeant and Officer to attend Rifle Armorers Re-Certification School in LaCrosse, Wisconsin on January 12-13, 2010, with costs not to exceed $1,060.00. 5. Authorization to purchase one (1) new Elgin Pelican 3-Wheel Street Sweeper through the Minnesota State Bid process—Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3722 (refund) and Line Item 1393 (subsidies) in the amount of$1,507.98—Community Planning & Development Director. 2. Authorization to increase Line Item 3620 (golf revenue) and Line Item 1384 (lease equipment) in the amount of$1,132.00—Leisure Services Director. 3. Authorization to increase Line Item 3722 (refunds) and Line Item 1371 (building maint) in the amount of$14,717.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE December 7, 2009 4:15 - 4:35 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 23, 2009 NEW BUSINESS 1. Travel request for Community Development Coordinator to attend 2010 Winter Legislative and Policy Meeting in Washington, D.C. on January 20-22, 2010, with costs not to exceed $2,060.00. 2. Travel request for Chief Electrical Inspector to take the required Commercial Electrical Exam in Des Moines, IA on December 9, 2009, with costs not to exceed $180.00. 3. Garbage refund in the amount of$88.22 for 2235 and 2237 Osage Road—Deputy City Clerk. 4. Recommendation to accept bid from Rally Appraisal, LLC in the amount of $1,200.00 for appraisal services of Fortune's Tap located at 328 Elm Street— Community Planning& Development Director. 5. Authorization to sell 5 Police vehicles, 2 pickup trucks and 3 dump trucks via citywide auction and electronic auction—Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (restricted donation) and Line Item 1558 (skate equipment) in the amount of$1,000.00—Leisure Services Director. 2. Authorization to increase Line Item 3720 (restricted donation) and Line Item 1390 (contract serv) in the amount of$2,000.00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE November 23,2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 16, 2009 NEW BUSINESS 1. Amended travel request for Planner II/Brownfield Coordinator to attend 2009 Brownfield Annual Conference in New Orleans, Louisiana on November 16-18, 2009, with costs not to exceed$2,034.00. 2. Garbage refund in the amount of $102.71 for 1247 Cedar Bend Street—Deputy City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE November 16, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 9, 2009 NEW BUSINESS 1. Amended travel request for Fair Housing Coordinator to attend 2009 RECCR Training Conference in Kansas City, Missouri on October 14-16, 2009, with costs not to exceed $573.87. 2. Travel request for Director and Curator to tour collections, visit artists and purchase for the Mexican folk art collection in Mexico on January 30-February 14, 2010, with costs not to exceed $5,600.00. 3. Authorization to increase petty cash funds $100.00 for a total of $200.00— Community Development Coordinator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Police Stimulus Justice Assistance grant for Tri-County project budget in the amount of$441,589.00—Police Chief 2. Approval of Police Justice Assistance grant project budget in the amount of $99,628.00—Police Chief. 3. Approval of Airport Air Service Development grant project budget in the amount of$25,000.00—Airport Director. 4. Approval of Police grant for Enforcing Underage Drinking Laws project budget in the amount of$4,350.00—Police Chief BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE November 9, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of November 2, 2009 NEW BUSINESS 1. Travel request for Chief Financial Officer to attend Government Finance Officers Association Webcast annual Governmental GAAP Update in Waterloo, Iowa on November 5, 2009, with costs not to exceed$180.00. 2. Travel request for Planner II/Brownfield Coordinator to attend 2009 Brownfield Annual Conference in New Orleans, Louisiana on November 16-18, 2009, with costs not to exceed$1,805.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE November 2, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 26, 2009 NEW BUSINESS 1. Garbage refund in the amount of $109.28 for 416 Almond Street—Deputy City Clerk. 2. Travel request for City Attorney to attend IMAA's 2009 Annual Seminar in Johnston, Iowa on November 20, 2009, with costs not to exceed $144.00. 3. Travel request for Visiting Musician/Performer to travel to Waterloo, Iowa on November 14-15, 2009 to perform at the Waterloo Center of the Arts, with costs not to exceed $835.00. 4. Recommendation to accept bid from Michael Painting & Decorating in the amount of $18,094.00 for Library flooring—Building Official/Maintenance Administrator. 5. Approval of request for petty cash funds for Gates Golf Pro Shop in the amount of $250.00—Golf Manager. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approve budget for Cops `n Kids Literacy Program in the total amount of $10,000.00. 2. Approve budget for Law Enforcement Terrorism Prevention (LENS) in the total amount of$297,352.33. 3. Approve budget for Secure Our Schools (SOS3) in the total amount of $159,700.00. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk 1 FINANCE COMMITTEE October 26, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 19, 2009 NEW BUSINESS 1. Recommendation to accept bid from Michael Painting & Decorating in the amount of $18,094.00 for Library flooring—Building Official/Maintenance Administrator. 2. Travel request for Assistant City Attorney to attend IMAA's 2009 Annual Seminar in Johnston, Iowa on November 20, 2009, with costs not to exceed $144.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1582 (adult print) in the amount of$2,162.00—Business Office & Circulation Adminstrator. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE October 19, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 12, 2009 NEW BUSINESS 1. Yard Waste refund in the amount of $102.00 for 168 West Airline Highway— Deputy City Clerk. 2. Garbage refund in the amount of$63.00 for 102 Hammond Court—Deputy City Clerk. 3. Garbage refund in the amount of$409.00 for 1169 Loretta Avenue—Deputy City Clerk. 4. Travel request for Culture and Arts Director and Curator to attend the Public Art Conference in Des Moines, Iowa on November 12-13, 2009, with costs not to exceed $435.00. 5. Travel request for Signal Tech Foreman, Signal Tech II and Traffic Engineer to attend the 2009 Davenport User's Group by Brown Traffic Products in Bettendorf, Iowa on December 1-3, 2009, with costs not to exceed $920.20. 6. Travel request for Visiting Artist/Performer to travel to Waterloo, Iowa on October 27-30, 2009 to perform in the Waterloo Center of the Arts' series Vertigo Incognito, with costs not to exceed $200.00. 7. Travel request for Visiting Artist/Performer to travel to Waterloo, Iowa on October 7-9, 2009 to perform in the Waterloo Center of the Arts' series Vertigo Incognito, with costs not to exceed $150.00. 8. Travel request for Visiting Artist/Performer to travel to Waterloo, Iowa on November 5-6, 2009 to perform in the Waterloo Center of the Arts' series Vertigo Incognito, with costs not to exceed $100.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (WPD K-9 Cash) and Line Item 1528 (WPD K-9) in the amount of$8,000.00—Police Chief. 2. Authorization to increase Line Item 3350 (PSN Anti Gang) and Line Item 1114 (PSN Anti Gang) in the amount of$8,188.00—Police Chief BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE October 12, 2009 4:35 —4:50 Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of October 5, 2009 NEW BUSINESS 1. Travel request for Development/Marketing Director to attend Iowa Tourism Conference in Tama, Iowa on October 21-23, 2009, with costs not to exceed $460.00. 2. Travel request for Assistant City Engineer to attend the Iowa Better Concrete Conference in Ames, Iowa on October 29, 2009, with costs not to exceed $175.00. 3. Garbage refund in the amount of $94.50 for 3744 Hammond Avenue—Deputy City Clerk. 4. Recommendation to award contract in the amount of $5,545.45 to Techline for Code Enforcement Office Furniture/Work Stations—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE October 5, 2009 4:20—4:35 Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 28, 2009 NEW BUSINESS 1. Travel request for Data Systems Manager and Clerk I to attend TRACS software update training in Johnston, Iowa on October 22-23, 2009, with costs not to exceed $245.00. 2. Travel request for Police Officer to attend TRACS software update training in Johnston, Iowa on October 22-23, 2009, with costs not to exceed $170.00. 3. Travel request for Chief Electrical Inspector and Chief Combination Inspector to attend 2009 Fall IAEI Iowa Chapter Meeting in Riverside, Iowa on October 16, 2009, with costs not to exceed $344.00. 4. Garbage refund in the amount of $144.00 for 212 Hammond Avenue—Deputy City Clerk. 5. Yard waste refund in the amount of $135.00 for 3027 Ansborough Avenue— Deputy City Clerk. 6. Travel request for Fire Marshall to attend Fire Prevention Education Conference in Ankeny, Iowa on October 20-23, 2009, with costs not to exceed $623.96. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1567 (Rec Equipment) in the amount of$2,000.00—Leisure Services Director. 2. Authorization to increase Line Item 3350 (Meth Grant) and Line Item 2117 (Motor Vehicle) in the amount of$110,997.00—Police Chief. 3. Authorization to increase Line Item 3000 (Cash/Carryover) and Line Item 1351 (Advertising) in the amount of$1,996.20—Center for the Arts Director. 4. Authorization to increase Line Item 1319 (Prof. Serv.) in the amount of$3,846.93 increase Line Item 3361 (State Grant) in the amount of$9,365.00—Center for the Arts Director. 5. Authorization to increase Line Item 3000 (Cash-Carryover) and Line Item 1390 (O. Contr. Exps) in the amount of$13,221.95—Center for the Arts Director. 6. Authorization to increase Line Item 3000 (Cash/Carryover) and Line Items 1350 (Exh. Exps), 1346 (Travel; Exps), 1351 (Advertsg.), 1353 (Printing) in the amount of$9,256.54—Center for the Arts Director. 7. Authorization to increase Line Item 3000 (Cash/Carryover) and Line Items 1350 (Exh. Exps), 1346 (Travel; Exps) in the amount of $13,898.50—Center for the Arts Director. 8. Approval of Police Grant — Alcohol Incentive Grant in the amount of $28,350.00—Police Chief. 9. Approval of Passenger Bridge GPU—Economic Stimulus Funds in the amount of $95,000.00—Airport Director. 10. Approval of Rehabilitation of Runway 18-36 Phase II — Economic Stimulus Funds in the amount of$3,590,000.00—Airport Director. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk FINANCE COMMITTEE September 28, 2009 4:25 —4:40 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 21, 2009, as proposed. NEW BUSINESS 1. Authorization to reimburse $40.00 for criminal history check and fingerprint cards— Police Chief. 2. Travel request for Manager of Rehabilitation Services to attend IAHO Fall Conference in Waterloo, Iowa on October 7-9, 2009, with costs not to exceed$250.00. 3. Travel request for Community Development Director to attend HOME & Neighborhood Stabilization Program in Detroit, Michigan on October 20-22, 2009, with costs not to exceed $1,505.00. 4. Travel request for Human Rights Director to attend RECCR 2009 Training Conference in Kansas City, Missouri on October 14-16, 2009, with costs not to exceed $1,050.00. 5. Recommendation to award contract in the amount of $3,950.00 to Advanced Environmental for removal of asbestos at 231, 239 and 245 Jackson Street—Contracts and Grants Coordinator. 6. Approval of bids received for miscellaneous water rescue equipment—Fire Chief. 7. Authorization for Lehman Trucking to demolition 515 Elm Street at a cost of $9,200.00—Contracts and Grants Coordinator. 8. Travel request for two Housing Inspectors and Coordinator to attend IAHO Conference in Waterloo, Iowa on October 7-9, 2009, with costs not to exceed $625.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (Forfeiture) in the amount of$10,000.00—Police Chief. 2. Approval of IA DNR — MidAmerican Energy Budget in the amount of $10,413.00— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 21, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 14, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of $6,770.00 from Ed M. Feld Company for fire hose and connectors—Fire Chief. 2. Travel request for Administrative Secretary to attend 2009 PERB Conference in West Des Moines, Iowa on October 7-9, 2009, with costs not to exceed$220.00. 3. Travel request for Community Planning & Development Director, Planner II and Associate Planner to attend 2009 APA Iowa Chapter Annual Conference in Des Moines, Iowa on October 29-30, 2009, with costs not to exceed $574.00. ADD - 4. Recommendation to accept bid in the amount of$8,877.36 from C & S Car Company to lease a truck to pull FIRE PALS trailer—Fire Chief PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1351 (Advertising) in the amount of$5,695.00—Director of Cultural &Arts Commission. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1351 (Advertising) in the amount of$2,370.33—Director of Cultural &Arts Commission. 3. Approval of FY2010 Hotel Motel Movie Advertising Award Budget in the amount of $5,000.00—Director of Cultural &Arts Commission. 4. Approval of Community Foundation Expo Banner Projects Budget in the amount of $10,000.00—Director of Cultural &Arts Commission. 5. Approval of IFA Jumpstart Housing Assistance Program — Round 3 Budget in the amount of$200,000.00—Community Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 14, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of September 8, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for rental of three motor graders—Superintendent of Central Garage. 2. Authorization to seek bids for one 2010 Ford F-450 With Dump Box for the Parks Department—Superintendent of Central Garage. 3. Authorization to hire five Police Officers with funding to be received under the COPS Hiring Initiative Grant—Police Chief. 4. Yard waste refund in the amount of$72.00 for 1545 Longfellow Avenue—City Clerk. 5. Approval of quote from Municipal Pipe and Tool Company in the amount of$16,860.00 to slip line the entire line, cut protruding taps and remove concrete out of joint and reinstate laterals, drill grout injection holes and grouting the void around the pipe for a 10-inch sanitary sewer main that runs underneath the 218/Cedar Valley Lakes Trail near West 13th Street—Associate Engineer. 6. Travel request for Police Investigator and Analyst to attend 2009 LEIN Conference in Johnston, Iowa on October 5-7, 2009, with costs not to exceed $559.68. 7. Travel request for numerous public safety officers to attend 2009 LEIN Conference in Johnston, Iowa on October 4-7, 2009, with costs not to exceed $5,102.56. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Airport Pavement Maintenance Budget in the amount of $10,000.00— Airport Director. 2. Approval of CDBG-R (Block Grant Funds Through ARRA) Budget in the amount of $373,140.00—Community Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 8, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 24, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for purchase and installation of an emergency generator for the city fuel distribution facility—Superintendent of Central Garage. 2. Authorization to seek bids for one new multi-chute sandbagger with motorized auger— Superintendent of Central Garage. 3. Authorization to seek bids for one 2010 automated side-loading garbage truck— Superintendent of Central Garage. 4. Recommendation to accept bid in the amount of $2.400.00 from Rally Appraisal, LLC for appraisal of property located at 300 West Mullan Avenue—Community Planning & Development Director. 5. Authorization to seek bids for dishtowels. bath towels, shop rags and uniforms for the mechanic—Fire Chief 6. Recommendation to accept bid at a cost not to exceed $10,000.00 from Vohne Liche Kennel. Inc. for one new Police Canine—Police Chief. 7. Approval of cost increase of $1,139.00 for installation of three overhead doors at the Sycamore Building for a total cost of$10,833.01—Police Chief 8. Authorization to place two MobileMoney wireless ATMs at Young Arena—Leisure Services Director. 9. Travel request for Leisure Services Director to attend Iowa Park & Recreation Association 2009 Fall Workshop in Ames, Iowa on September 22-24, 2009, with costs not to exceed $316.60. 10. Travel request for Police Officer to attend ILEA Certification at Hawkeye Community College on September 14-November 6, 2009, with costs not to exceed $3,100.00. 11. Travel request for Director, Curator, Youth Pavilion Manager, Dev. Director, and Program Director to attend Iowa Museum Association Conference in Waterloo/Cedar Falls, Iowa on October 4-6, 2009, with costs not to exceed $555.00. 12. Travel request for Police Sergeant to travel to Denver, Indiana on September 20-25, 2009 to select new department K9 and recertify as K9 instructor/handler, with costs not to exceed $2.320.00. 13. Travel request for Police Officer to attend Internet Crimes Against Children Undercover Chat Investigations Training in New Orleans, Louisiana on September 19-25, 2009, with costs not to exceed S1,020.00. 14. Travel request for four Police Officers to attend Field Training Officer School in Waterloo, Iowa on September 14-18, 2009, with costs not to exceed $1,400.00. 15. Travel request for Council Member to attend Iowa League of Cities Annual Conference & Exhibit in Davenport, Iowa on September 23-25, 2009, with costs not to exceed $325.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Federal Violence Against Women grant Budget in the amount of S88.335.00---Police Chief. 2. Approval of HMGP Property Acquisitions (Flood Buyout) Budget in the amount of $5.715.669.00—Community Planning, & Development Director. 3. Approval of Waterloo Window Project/Ridgeway Towers Budget in the amount of $125.665.06 Waterloo Housing Authority Director. 4. Approval of IDED CDBG Jumpstart Business Rental Assistance Program Budget in the amount of$750.000.00—Community Planning & Development Director. 5. Approval of FEMA Reimbursement — Airport Storm Damage Budget in the amount of $50.000.00—Airport Director. 6. Approval of Waterloo Housing Rental Rehabilitation May 2002 Budget in the amount of $1.562.05 Waterloo Housing Authority Director. 7. Approval of IDED Neighborhood Stabilization Program Budget in the amount of $850,570.00—Community Development Director. 8. Approval of Federal Jumpstart Housing Assistance Program Budget in the amount of $1.281,633.00 Community Development Director. 9. Approval of Insurance Reimbursement — Airport Storm Damage 7/10/09 Budget in the amount of$250,000.00—Airport Director. 10. Approval of SOS Grant FY2010 Budget in the amount of$83,297.24—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 24, 2009 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 17, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of$25,609.00 from Witham Auto Center for 2010 Ford Edge—Superintendent of Central Garage. 2. Authorization to dispose of 1997 Chevrolet Lumina, 1999 Ford Ranger, 1996 Ford L8000, and 1997 Ford Taurus—Superintendent of Central Garage. 3. Authorization to send three Waterloo Fire Rescue personnel to Hawkeye Community College Paramedic Program at a cost of$8,100.00—Medical Supervisor. 4. Authorization to seek bids for pickup to pull Fire Pals Safety Trailer—Fire Chief. 5. Recommendation to accept bids from IKON Solutions in the amount of$14,391.00 for copier for Clerk/Finance Office and bid in the amount of$15,141.00 for copier for City Engineer Department—City Clerk. 6. Travel request for four Airport Maintenance employees to attend Annual Live Fire Training in Cedar Rapids, Iowa on September 29 and September 30, 2009, with costs not to exceed $2,400.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of JAG grant budget in the amount of$349,636.00—Police Chief. 2. Approval of School Resource Officers Budget in the amount of $140,000.00—Police Chief BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 17, 2009 4:40—4:55 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 10, 2009, as proposed. NEW BUSINESS 1. Approval of ladder testing on Aerial 311 and 308 at approximate cost of$2,000.00—Fire Chief. 2. Travel request for Human Resources Director to attend NPELRA Academy II and IPELRA Annual meeting in Des Moines, Iowa on September 9-11, 2009, with costs not to exceed$657.96. 3. Travel request for Human Resources Manager to attend NPELRA Academy II and IPELRA Annual meeting in Des Moines, Iowa on September 9-11, 2009, with costs not to exceed $657.96. 4. Travel request for Signal Technician I and II to attend an Advanced AS/3 Controller Programming Training Course in Woodridge. Illinois on September 14-16. 2009, with costs not to exceed S765.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of IDOT Vertical Infrastructure FY09 Grant Budget in the amount of $106,181.00—Airport Director. 2. Approval of F.Y. 2009 Economic Stimulus Asphalt Overlay Budget in the amount of $157,037.57—City Engineer. 3. Approval of F.Y. 2010 Geraldine Road Budget in the amount of $228,240.00 —City Engineer. 4. Approval of Homelessness Prevention Program Budget in the amount of$570,881.00— Community Development Director. 5. Approval of Fire Pals—A School Based Injury Prevention/Juvenile Firesetters Prevention Program Budget in the amount of$238,000.00—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 10, 2009 4:35—4:50 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of August 3, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for 2010 Ford Edge—Superintendent of Central Garage. 2. Recommendation to accept bid in the amount of$24,777.00 from Witham Ford for 2010 Ford F250 with snow plow for the Parking Maintenance Department—Superintendent of Central Garage. 3. Recommendation to accept bid in the amount of$24,559.54 from Bob Brown Chevrolet for 2010 Chevrolet Equinox for the Traffic Operations Department—Superintendent of Central Garage. 4. Recommendation to accept bid in the amount of $11,785.00 from Henderson Truck Equipment for 1800-gallon Liquid Anti-Ice System for the Street Department— Superintendent of Central Garage. 5. Recommendation to accept bid in the amount of$2,420.00 from Cahoy Well and Pump Service for pump removal from the east well at the Chamberlain Manufacturing plant— Community Planning & Development Director. 6. Garbage refund in the amount of$94.50 for 5503 Rochelle Drive—City Clerk. 7. Garbage refund in the amount of$52.00 for 734 Knoll Avenue—City Clerk. 8. Travel request for Curator to pick up art work in Minneapolis, Minnesota on August 19- 20, 2009, with costs not to exceed $350.00. 9. Travel request for five Firefighters to attend Inflatable Boat Operations Class on July 15- 16, 2009, with costs not to exceed $1,000.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Tibbitts Fencing Project Budget in the amount of $135,000.00—Assistant Leisure Services Director. 2. Approval of Tower Park Trail Budget in the amount of $67,900.00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 3, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 27, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of$11,900.00 for removal of asbestos at 315 Cedar Street aka US Bank Drive-Up Teller Building—Contracts and Grants Coordinator. 2. Authorization to seek bids for removal of asbestos at 231, 239 and 245 Jackson Street— Contracts and Grants Coordinator. 3. Travel request for Police Officer and Analyst to attend 2009 MidStates Organized Crime Information Center Annual Conference and Training Session in Duluth, Minnesota on August 24-28, 2009, with costs not to exceed$1,041.64. 4. Travel request for numerous public safety officers to attend 2009 MidStates Organized Crime Information Center Annual Conference and Training Session in Duluth,Minnesota on August 24-28, 2009, with costs not to exceed$5,000.00. 5. Travel request for Manager of Rehabilitation Services to attend 2nd Day Training—Lead Inspector/Risk Assessor in Council Bluffs, Iowa on August 17-18, 2009, with costs not to exceed$425.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 27, 2009 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 20, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid from S. J. Construction in the amount of$8,831.25 for remodeling of Code Enforcement/Maintenance office.—Building Official/Maintenance Administrator. 2. Recommendation to accept bid from Michael Painting& Decorating in the amount of $16,912.00 for flooring in the basement of City Hall—Building Official/Maintenance Administrator. 3. Authorization to hire two Police Officers, promote two Police Sergeants and promote one Police Lieutenant—Police Chief. 4. Authorization to purchase one new 2007 66,000 GVW truck chassis with Rotobec XT grapple loader with cooler at a cost of$183,817—Superintendent of Central Garage. 5. Garbage refund in the amount of$756.00 for 200 Peoria Street—City Clerk. 6. Travel request for Visitor Services Manager to attend three art festivals in Minneapolis, Minnesota on August 7-9, 2009, with costs not to exceed $380.00. 7. Travel request for two Police Officers to attend Driving Instructor School on August 3-7, 2009, with costs not to exceed $1,319.00. 8. Recommendation to accept bid from S.J. Construction in the amount of $9,694.01 for new overhead doors with openers to be installed on the east side of the Sycamore Building—Police Chief PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Silos & Smokestacks Expo Banner Project Budget in the amount of $8,500.00—Director of Cultural & Arts Commission. 2. Approval of 2008 Hazard Mitigation Plan Budget in the amount of $7,000.00— Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 20, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 13, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid from ProSign for vinyl graphics for seven police patrol cars in the amount of$184.00 per car—Police Chief. 2. Authorization to seek bids for one 2010 Ford F-250 w/plow for the Parking Maintenance Department—Superintendent of Central Garage. 3. Authorization to seek bids for one 2010 crossover type vehicle for the Sign & Traffic Department—Superintendent of Central Garage. 4. Authorization to seek bids for one hydraulically driven 1800 gallon anti-icing tank for the Street Department—Superintendent of Central Garage. 5. Authorization to seek bids for fire hose—Fire Chief. 6. Authorization to seek bids for removal of asbestos from US Bank Drive Up Teller Building at 315 Cedar Street—Contracts and Grants Coordinator. 7. Travel request for Public Programs Coordinator to attend Midwest Arts Conference in St. Paul, Minnesota on September 9-12, 2009, with costs not to exceed $1,015.00. 8. Travel request for Firefighter to attend Fire Dynamics Fire Modeling Class in Emmitsburg, Maryland on August 2-15, 2009, with costs not to exceed $232.20. 9. Garbage refund in the amount of$31.50 for 3624 Pheasant Lane—City Clerk. 10. Garbage refund in the amount of$31.50 for 3624 Pheasant Lane—City Clerk. 11. Recommendation to accept bid in the amount of $46,079.53 from Electronic Engineering—Police Chief. 12. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2009 Fall Conference in Council Bluffs, Iowa on August 26-28, 2009, with costs not to exceed $387.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 13, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of July 6, 2009, as proposed. NEW BUSINESS 1. Authorization to upgrade Engineering, Planning and Building Departments office areas at a cost of$24,946.00—Building Official/Maintenance Administrator. 2. Travel request for Curator and temporary assistant to pick up exhibition in Washington, DC on July 14-18, 2009, with costs not to exceed $1,830.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 6, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 22, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of$1,546.35 from Palace Clothiers for 10 uniforms and supplies—Police Chief 2. Recommendation to accept bid in the amount of$5,939.00 from Iowa Business Machines for copy machine for LEIN Region 2 office—Police Chief 3. Garbage refund in the amount of$40.50 for 525 Evergreen Avenue—City Clerk. 4. Recommendation to accept bid in the amount of $24,700.00 from Control Services for spraying and removing trees in the riprap in various areas along the flood control system—Associate Engineer. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk 1 FINANCE COMMITTEE June 22, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 15, 2009, as proposed. NEW BUSINESS 1. Approval of contract with Prairie Construction at a cost of $8,550.00 to install a roof hatch, ladder and hoist in the penthouse roof at the Five Sullivan Brothers Convention Center—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 15, 2009 4:15 —4:30 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 8, 2009, as proposed. NEW BUSINESS 1. Approval of cost for paint and wall repair in Exhibition Hall at the Five Sullivan Brothers Convention Center at a cost of $17,505.12—Building Official/Maintenance Administrator. 2. Garbage refund in the amount of$31.50 for 3632 Pheasant Lane—City Clerk. 3. Garbage refund in the amount of$31.50 for 3634 Pheasant Lane—City Clerk. 4. Travel request for part time employee to travel to Little Rock, Arkansas to pick up Dreaming Cows Exhibition on June 9-11, 2009, with costs not to exceed $755.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 8, 2009 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of June 1, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of$3,049.99 from Chain of Lakes Marine, Inc. for outboard motor for existing rescue boat—Fire Chief. 2. Garbage refund in the amount of$535.00 for 1236 Sylvia Avenue—City Clerk. 3. Authorization to sell 1988 International F1954 series Spreader truck via auction— Superintendent of Central Garage. 4. Authorization to seek bids for firefighter bunker gear—Fire Chief 5. Recommendation to accept bid in the amount of$1,400.00 from Valuation Services, Inc. for appraisal of damage for closure of one driveway access to 1715 Hammond Avenue— Community Planning & Development Director. 6. Recommendation to accept bid in the amount of$19,981.45 from Charles Gabus Ford for purchase of three 4-wheel drive pickup trucks—Superintendent of Central Garage. 7. Amended travel request for Community Development Coordinator to attend Homelessness Prevention and Rapid Re-Housing Program Training in Chicago, Illinois on June 3-7, 2009, with costs not to exceed $960.00. 8. Amended travel request for Cultural & Arts Director and Curator to attend opening of Mystical Imagination Exhibition and Haitian Art Conference in Washington, DC on June 10-14, 2009, with costs not to exceed $2,495.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 1, 2009 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 26, 2009, as proposed. NEW BUSINESS 1. Authorization to donate to Hawkeye Community College supplies and equipment no longer used by the Police Crime Lab to process, develop and print black and white photos—Police Chief. 2. Authorization to seek bids for three 2009, 4-WD Compact Pickup Trucks for Sewer Department and Code Enforcement—Superintendent of Central Garage. 3. Garbage refund in the amount of$27.00 for 2904 West 9th Street—City Clerk. 4. Travel request for Permit Writer to attend Certification for Residential Building Inspector in Des Moines, Iowa on April 28, 2009, with costs not to exceed $160.00. 5. Amended travel request for Fire Lieutenant and Fire Engineer to attend Juvenile Firesetters Intervention Specialist II Class in Ames, Iowa on June 5-6, 2009, with costs not to exceed $310.64. 6. Amended travel request for Fire Lieutenant and Fire Engineer to attend Juvenile Firesetters Intervention Class in Ames, Iowa on May 15-16, 2009, with costs not to exceed$310.64. 7. Travel request for Designer to travel to Washington, DC to photograph works for Hector Hyppolite Exhibition Catalogue on June 7-9, 2009, with costs not to exceed $1,135.00. 8. Recommendation to accept bid in the amount of $10,690.00 for thermal insulation of piping on four in-house installations of two chillers, one boiler and one air handler— Building Official/Maintenance Administrator. 9. Travel request for three Police Officers to travel to Wyoming on April 30-May 2, 2009, with costs not to exceed $643.85. 10. Travel request for Sports Manager, Programmer and Recreation Specialist to attend IPRA Conference in Coralville. Iowa on April 7, 2009, with costs not to exceed$315.00. PRE-AUTHORIZATION TO EXPEND OVER $1.000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 26, 2009 4:15 —4:30 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 18, 2009, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$35.29 for 4535 Kimball Avenue—City Clerk. 2. Travel request for Fire Inspector/Arson to attend Fire/Arson Origin & Cause Investigation Class on May 14, 2009, with costs not to exceed $232.20. 3. Recommendation to accept bid in the amount of$3,005.00 from Midwest Safety Counselors, Inc. for 4-gas monitors and accessories. 4. Travel request for Central Garage Superintendent to attend Best Business Practices Seminar — Fleet Specific on May 29, 2009, with costs not to exceed $125.00. 5. Garbage refund in the amount of $31.50 for 3535 Ansborough Avenue—City Clerk. 6. Authorization to seek bids to equip seven black and white Ford Crown Victoria police patrol cars—Police Chief. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 Adjourn. Nancy Eckert City Clerk FINANCE COMMITTEE May 18, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 11, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for FYE 10 uniforms and supply needs—Police Chief. 2. Authorization to seek bids to replace canine Max and to allow Max to retire and remain with Sergeant Greg Fangman as a family pet—Police Chief. 3. Authorization to piggyback off existing state bid for the purchase of seven current model patrol cars at a cost of$22,531.00 each or total cost of$157,717.00—Superintendent of Central Garage. 4. Authorization to seek bids for purchase of one new tandem axle snow control truck and two new single axle snow control trucks for the Street Department—Superintendent of Central Garage. 5. Travel request for Curator to pick up Dreaming Cows exhibition in Little Rock, Arkansas on June 16-18, 2009, with costs not to exceed $755.00. 6. Travel request for Director and Curator to attend opening of the Mystical Imagination Exhibit in Washington, DC on June 10-14, 2009, with costs not to exceed $1,995.00. 7. Travel request for Artist to travel to Waterloo, Iowa on May 30 — June 17, 2009 to disassemble, pack and ship Springs, Sprockets & Pulleys Exhibition, with costs not to exceed $1,905.00. 8. Travel request for two Police Officers to attend GIS Training Class in Dubuque, Iowa on May 11-13, 2009, with costs not to exceed $302.00. 9. Travel request for independent contractor to travel to Washington, DC on May 17-19, 2009, to photograph exhibition, with costs not to exceed $405.00. 10. Recommendation to accept bid in the amount of $398.00 from American Testing and Training for asbestos survey/reports of the U.S. Bank Drive UP Teller Building— Contracts and Grants Coordinator. 11. Recommendation to accept bid in the amount of $1.498.00 from American Testing and Training for asbestos survey/reports for 231, 239 and 245 Jackson Street—Contracts and Grants Coordinator. 12. Authorization to seek bids for traffic signal equipment and materials for Hammond Avenue & Easton Avenue, Hammond Avenue and West 1lth Street—Superintendent of Traffic Operations. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3873 (Reimburse Serv.) and Line Item 1114 (Overtime) in the amount of$10,000.00—Police Chief. 2. Authorization to make numerous line item amendments at a total cost of$127,030.00— Police Chief. 3. Authorization to make numerous line item amendments a total cost of $14,350.00— Police Chief. 4. Authorization to make numerous line item amendments at a total cost of $53,000.00— Community Development Coordinator. 5. Authorization to make numerous line item amendments at a total cost of$117,620.00— Airport Director. 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1371 in the amount of $55,000.00—Chief Financial Officer. 7. Authorization to increase Line Item 3720 (Restricted Donations) and Line Item 1536 (Tree Shrubs) in the amount of$2,800.00—Leisure Services Director. 8. Authorization to increase Line Item 3720 (Donations-Restricted) and Line Item 2168 (Park Improvements) in the amount of 45,000.00—Leisure Services Director. 9. Authorization to make numerous line item amendments in the total amount of $87,000.00—Superintendent of Waste Management Services. 10. Authorization to increase Line Item 3625 (Ins. Refund) in the amount of$450,000.00 and Line Item 1366 (Prescriptions) in the amount of$100,000.00 and Line Item 1368 (Med. Claims) in the amount of$350,000.00—City Clerk. 11. Authorization to increase Line Item 3625 (Ins. Refund) and Line Item 1359 (Insurance Claims) in the amount of$763,168.00—City Clerk. 12. Authorization to increase Line Item 3720 (Donations) in the amount of$716,125.00, Line Item 3361 (State Grant Rev.) in the amount of$121,475.00 and Line Item 2151 (Const) in the amount of$837,600.00 Chief Financial Officer. 13. Authorization to increase Line Item 3352 (HUD) and Line Item 1358 (Econ Dev.) in the amount of$2,200,000.00—Chief Financial Officer. 14. Authorization to increase Line Item 3755 and Line Item 2210 in the amount of $7,060,000.00—Chief Financial Officer. 15. Authorization to increase Line Item 3000 (Cash) in the amount of$54,307.00, Line Item 1795 (Rebates) in the amount of$5,750.00, Line Item 1795 (Rebates) in the amount of $44,000.00, and Line Item 1795 (Rebates) in the amount of$4,557.00—Chief Financial Officer. 16. Authorization to make numerous Line Item amendments in the total amount of $144,257.00—Chief Financial Officer. 17. Authorization to increase Line Item 3111 (Hotel Motel Tax) and Line Item 1393 (Subsidies) in the amount of$183,000.00; Line Item 3111 (Hotel Motel Tax) and Line Item 1393 (Subsidies) in the amount of $23,671.00; Line Item 3111 (Hotel Motel Tax) and Line Item 1393 (Subsidies) in the amount of$30,000.00—Chief Financial Officer. 18. Authorization to make numerous Line Item amendments in the Medical Budget in the total amount of$73,820.00—Fire Chief 19. Authorization to increase Line Item 3345 (FEMA Grant) and Line Item 1371 (Bldg Maint) in the amount of$2,666.00—Superintendent of Central Garage. 20. Authorization to make numerous Line Item amendments in the total amount of $15,570.07—Community Planning & Development Director. 21. Authorization to make numerous Line Item amendments in the total amount of $453,800.00—Superintendent of Streets. 22. Authorization to increase Line Item 3000 (Cash) and Line Item 1706 (HAP Payments) in the amount of$126,000.00—Director of Waterloo Housing Authority. 23. Authorization to increase Line Item 3000 (Cash) in the amount of$14,175.00; Line Item 1400 (Utilities) in the amount of $1,427.00; Line Item 2140 (Land) in the amount of $94.00; Line Item 2151 (Bldg Improv) in the amount of $12,654.00—Director of Waterloo Housing Authority. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 11, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of May 4, 2009, as proposed. NEW BUSINESS 1. Authorization to provide Fairview Cemetery with 1993 Chevrolet Pickup with snow blade for maintenance operations—Superintendent of Central Garage. 2. Authorization to dispose of city vehicles via citywide auction, closed auction and electronic auction—Superintendent of Central Garage. 3. Authorization to conduct city equipment auction—Superintendent of Central Garage. 4. Authorization to increase cost to purchase fuel tanks for 4" pump trailers by $5 to $255.00 each and add shipping cost of $250.00, for total cost of $19,402.00— Superintendent of Central Garage. 5. Authorization to seek bids for removal of asbestos at 728, 731 and 745 Vinton Street; 302-304 and 404 Fowler Street—Contracts and Grants Coordinator. 6. Travel request for Police Lieutenant to attend Property Evidence Training Seminar in Ames, Iowa on May 14-15, 2009, with costs not to exceed $528.00. 7. Travel request for two Police Officers to attend Midwest Association Technical Accident Investigators Conference in Wisconsin Dells, Wisconsin on June 8-11, 2009, with costs not to exceed $1,132.67. 8. Authorization to place approximately 25 parking meters and posts on the May 16, 2009 auction. 9. Garbage refund in the amount of$16.50 for 1228 East 4th Street—City Clerk. 10. Recommendation to accept bid in the amount of $19,069.98 from REIS Emergency Products for Zodiac boat, accessories and delivery—Fire Chief 11. Travel request for Community Development Coordinator to attend Homelessness Prevention and Rapid Re-Housing Program Training in Chicago, Illinois on June 3-5, 2009, with costs not to exceed $960.00.00. 12. Travel request for Fire Lieutenant and Fire Engineer to attend Juvenile Firesetters Intervention Specialist I Class in Ames, Iowa on May 15-16, 2009, with costs not to exceed $220.64. 13. Travel request for Fire Lieutenant and Fire Engineer to attend Juvenile Firesetters Intervention Specialist II Class in Ames, Iowa on June 5-6, 2009, with costs not to exceed $220.64. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1536 (Trees) in the amount of$24,000.00—Leisure Services Director. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 1567 (Rec Equip) in the amount of$5,000.00—Leisure Services Director. 3. Authorization to increase Line Item 3000 (Cash) and Line Item 1565 (Plumbing) in the amount of$1,097.56—Leisure Services Director. 4. Authorization to increase Line Item 3000 (Cash) and Line Item 2178 (Sports Fac Improvements) in the amount of$1,030.00—Leisure Services Director. 5. Authorization to increase Line Item 3350 (Secure Our Schools) and Line Item 1393 (Secure Our Schools) in the amount of$43,458.00—Police Chief 6. Authorization to increase Line Item 3361 (State Grants) and Line Item 1393 (Subsidies) in the amount of $25,000.00; Line Item 3361 (State Grants) and Line Item 1327 (Res Rehab) in the amount of$100,000.00; Line Item 3361 (State Grants) and Line Item 1706 (Housing Asst) in the amount of$25,000.00—Community Development Coordinator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 4, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 27, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept the bid from Law Enforcement Associates in the amount of $7,760.00 for the purchase of a GPS Tracking Unit for the LEIN Region 2 office—Police Chief. 2. Recommendation to accept bid from OMB Guns at a cost of$6,973.00, plus shipping, for purchase of 45 Glock semi-automatic pistols, including trade-in value—Police Chief 3. Garbage refund in the amount of$70.00 for 107 Lafayette Street City Clerk. 4. Travel request for two Police Department personnel to attend Shield Spring User Training in Johnston, Iowa on May 12-14, 2009, with costs not to exceed $545.00. 5. Approval of proposal from Aable Pest Control for installation and monitoring of the Sentricon terminate control system at the Library at a cost of $5,688.00—Building Official/Maintenance Administrator. 6. Authorization to seek bids for new outboard motor for one of the existing rescue boats— Fire Chief. 7. Approval of purchase of one salt/sander unit at a cost of $13,767.25 and repairs to a salt/sander unit at a cost of $5,982.50, for a total of $19,749.15—Superintendent of Central Garage. 8. Travel request for Development/Market Director to attend Living History Farms Conference in Urbandale, Iowa on May 11-12, 2009, with costs not to exceed $295.00. 9. Travel request for Chief Financial Officer to attend Iowa Governmental Audits Local Government Update in Cedar Rapids, Iowa on May 28, 2009, with costs not to exceed $345.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grant) and Line Item 2162 (Storm Sewers) in the amount of$176,000.00—Community Planning& Development Director. 2. Authorization to make numerous Line Item adjustments at a total amount of$5,984.34— Waterloo Housing Director. 3. Authorization to increase Line Item 3832 (Y.P. Admissions) in the amount of$7,500.00; Line Item 1350 (Exhibit Expenses) in the amount of $6,000.00; and Line Item 1319 (Prof. Services) in the amount of$1,500.00—Director of Cultural & Arts Commission. 4. Authorization to make numerous Line Item adjustments at a total cost of $62,588.00— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 27, 2009 4:45 —5:00 p.m. Council Chambers Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 20, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for one-year rental of (1) 20' Rotary cutter (pull behind), and (2) 72" front mount side discharge mowers—Airport Director. 2. Recommendation to accept bids in the amount of $10,972.00 from Crossroads Construction for remodeling and $12,995.70 from Dimensions for cabinets for the Crime Lab—Police Chief. 3. Travel request for Government Relations Consultants from Rich Warren & Allynn Howe to the Waterloo community to see project areas and explore further project potential, with costs not to exceed $1,400.00—Community Planning & Development Director. 4. Authorization to seek bids for asbestos survey and report for U.S. Bank Drive Up Teller Building at 425 Cedar Street—Contracts and Grants Coordinator 5. Authorization to seek bids for asbestos survey and report for structures located at 231, 239 and 251 Jackson Street—Contracts and Grants Coordinator PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Tree Shrubs Budget in the amount of $6,721.80— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 20, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 13, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for various asphalt emulsions/bituminous products for the upcoming oiling, seal coating, chip sealing, fog sealing and crack sealing programs— Superintendent of Streets. 2. Recommendation to accept bid in the amount of$500.00 from Claassen Engineering to survey a portion of Iowa Department of Transportation land for purpose of extending utilities to serve city-owned land to the west of property located at the corner of Greenhill Road and on-ramp to University Avenue eastbound—Community Planning & Development Director. 3. Recommendation to accept bid in the amount of$800.00 from Valuation Services, Inc. for appraisal services for a 60' x 140' portion of Iowa Department of Transportation right-of-way to the west of property located at the corner of Greenhill Road and on-ramp to University Avenue eastbound for purpose of establishing a utility easement— Community Planning & Development Director. 4. Authorization to seek bids for handheld ticket writers—City Clerk. AMEND - 5. Recommendation to accept bid in the amount of $14,910.00 from C&C Welding for purchase of 14 trailers to transport 4" flood pumps and purchase of hour-meters at a cost of$672.00, and not to exceed $3,500.00 for auxiliary fuel tanks, for a total cost not to exceed $19,082.00—Superintendent of Central Garage. 6. Travel request for Fire Captain to attend Safety Officer Training Course in Des Moines, Iowa on May 7-8, 2009, with costs not to exceed $230.00. 7. Travel request for two Police Officers to attend Motorcycle Officer Training in Moline, Illinois on April 20-21, 2009, with costs not to exceed $295.00. 8. Approval of additional costs of$7,821.60 for plunge pool at Gates and the water features at Byrnes & Gates Swimming Pools—Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Hector Hyppolite Exhibition Budget in the amount of$57,582.00—Director of Cultural &Arts Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 13, 2009 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of April 6, 2009, as proposed. NEW BUSINESS 1. Garbage refund in the amount of$21.00 for 1150 Home Park Boulevard—City Clerk. 2. Garbage refund in the amount of$1,575.00 for 520 Maxwell Street—City Clerk. 3. Garbage refund in the amount of$598.50 for 3220 Bethel Street—City Clerk. 4. Travel request for three Police Officers to attend 2009 USPCA Region 21 Detector Certification Trials in Waterloo, Iowa on April 26-29, 2009, with costs not to exceed $450.00. 5. Travel request for Police Officer to attend ILEA 229th Basic Training Police Academy in Johnston, Iowa on April 26-July 31, 2009, with costs not to exceed $5,200.00. 6. Authorization to seek bids for Zodiac boat with accessories and on-site assembly—Fire Chief 7. Authorization to increase Sports Department's petty cash $50.00 for a total of$200.00— Leisure Services Director. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Golf Marketing Budget in the amount of$7,200.00—Assistant Leisure Services Director. 2. Authorization to increase Line Item 3873 (Reimbursement for Services) and Line Item 1114 (Overtime) in the amount of$5,000.00—Police Chief BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 6, 2009 5:05 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 23, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for copy machine and/or printer for LEIN Region 2 Office— Police Chief. 2. Authorization to seek bids for a GPS Tracker Unit for LEIN Region 2 Office—Police Chief. 3. Authorization to seek bids for 41 Glock pistols, sighting systems and magazines—Police Chief 4. Travel request for Planner II to attend Region 7 Brownfields Regional Forum in Kansas City, Kansas on May 4-7, 2009, with costs not to exceed $665.00. 5. Authorization to seek bids for uniforms for Traffic Operations and Parking Maintenance personnel—Superintendent of Traffic Operations. 6. Travel request for two Police Captains to attend FBI National Academy Associates Training Conference in Davenport, Iowa on April 22-24, 2009, with costs not to exceed $466.00. 7. Travel request for Curator to collect/transport art in Milwaukee, Wisconsin; Nashville, Tennessee; Washington, DC; and New York, New York on April 7-18, 2009, with costs not to exceed $2,110.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Approval of Vision Iowa Award for Movie Theater Advertising Budget in the amount of $10,000.00—Director of Cultural & Arts Commission. 2. Authorization to carry over the following line items to the FY2009 Budget: Police Grant JAG3 in the amount of$29,892.37; Police Grant TF08 in the amount of$4,957.61; Police Grant TK67 in the amount of$5,230.25—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 23, 2009 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 16, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for video detection cameras—Superintendent of Traffic Operations. 2. Garbage refund in the amount of$126.00 for 521 Hillcrest Road—City Clerk. 3. Recommendation to accept bid from Clark Boat Company at a cost not to exceed $20,000.00 for a rescue boat and related equipment—Fire Chief. 4. Travel request for Police Captain and three Police Officers to attend Governor's Highway Traffic Safety Conference in Des Moines, Iowa on April 14-16, 2009, with costs not to exceed $434.00. 5. Travel request for Police Officer to attend Iowa DPS Criminal Intelligence Course in Johnston, Iowa on April 20-May 1, 2009, with costs not to exceed $1,303.00. 6. Travel request for eight public safety officers to attend LEIN Criminal Intelligence Course in Des Moines, Iowa on April 20-May 1, 2009, with costs not to exceed $6,100.00. 7. Travel request for three public safety officers to attend LEIN Criminal Intelligence Course in Des Moines, Iowa on April 6-17, 2009, with costs not to exceed $2,400.00. 8. Travel request for Police Officer to attend Firearms Instructor Recertification School on June 10, 2009, with costs not to exceed $225.50. 9. Recommendation to accept bid in the amount of $1,995.00 from American testing and Training for asbestos survey of 728, 731, and 745 Vinton Street; and 302-304 Fowler Street and 404 Fowler Street—Contracts and Grants Coordinator. 10. Travel request for Community Development Director to attend Iowa NAHRO Annual Conference in Des Moines, Iowa on April 22-24, 2009, with costs not to exceed$585.00. 11. Travel request for two police officers to attend Honor Guard School at ILEA on April 14- 16, 2009, with costs not to exceed$472.00. 12. Approval of contract with Allen Occupational Health Services to conduct audiometric tests on approximately 300 employees in the Fire Rescue, Street, Waste Management, Garage, Airport, Leisure Services, Traffic, Maintenance, Engineering and Police Departments at a cost of$17.00 and respirator physicals on approximately 25 employees in the Waste Management, Leisure Services and Police Departments at a cost of$13.00- $55.00—Human Resources Department. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 16, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 9, 2009, as proposed. NEW BUSINESS 1. Authorization to print tenth edition of Cop Collectibles trading cards at an approximate cost of$3,600.00—Police Chief. 2. Recommendation to accept bid of Haasco Ltd. to perform not to exceed ten visual inspections of asbestos removal at Rath Administration Building at a cost of$399.00 per site visit—Contracts and Grants Coordinator. 3. Recommendation on bids received for F.Y. 2009 Traffic Control for Repair of Railroad Crossings—Associate Engineer. 4. Travel request for two Airport Maintenance employees to attend Airfield Rescue & Fire Fighting Training in Duluth, Minnesota on March 25-26, 2009, with costs not to exceed $1,700.00. 5. Travel request for two Police Officers to attend First Line Supervision School at Camp Dodge, Iowa on April 6-10, 2009, with costs not to exceed $1,443.00. 6. Travel request for four Police Officers to attend Glock Armorer School in Des Moines, Iowa on April 14, 2009, with costs not to exceed $648.00. 7. Travel request for Human Rights Executive Director to attend Fair Housing Law and Enforcement Training in Chicago, Illinois on April 16-19, 2009, with costs not to exceed $669.65. 8. Travel request for Police Sergeant to attend Chemical Munitions Instructor Recertification in Camp Dodge, Iowa on June 2, 2009, with costs not to exceed $155.50. 9. Travel request for Police Sergeant to attend Taser Instructor Recertification School in Camp Dodge, Iowa on May 5, 2009, with costs not to exceed $185.50. 10. Travel request for two Police Officers to attend International Law Enforcement Educators and Trainers Association in Wheeling, Illinois on April 21-25, 2009, with costs not to exceed $1,724.28. 11. Travel request for Airport Director to attend 2009 Iowa Aviation Conference in West Des Moines, Iowa on April 22-23, 2009, with costs not to exceed $125.00. 12. Amended travel request for Manager of Rehabilitation Services and BHC Childhood Lead Poisoning Prevention Program Coordinator to attend Indoor Environmental Health and Technologies Conference and Lead and Healthy Homes Grantees Conference in Orlando, Florida on April 27—May 2, 2009, with costs not to exceed $1,940.00 each. 13. Authorization to hire one police officer from a current Civil Service List—Police Chief 14. Travel request for Superintendent of Streets to attend 2009 APWA North American Snow Conference in Des Moines, Iowa on April 26-29, 2009, with costs not to exceed $900.00, including use of city vehicle. 15. Travel request for Draftsperson to attend Iowa Geographical Information Council 9th Biennial Conference in Waterloo, Iowa on April 20-23, 2009, with costs not to exceed $235.00 16. Travel request for Manager of Rehabilitation to attend IAHO Spring Conference and Recertification in Waterloo, Iowa on April 1-3, 2009, with costs not to exceed $275.00. 17. Travel request for Police Officer to attend Defensive Tactics Instructor Recertification Class in Camp Dodge, Iowa on April 8, 2009, with costs not to exceed $230.00. 18. Authorization to seek bids for remodeling of the Crime Lab's processing rooms—Police Chief. 19. Recommendation to accept the bid from Advanced Environmental in the amount of $2,950.00 for asbestos survey of 118 E. 10th Street, 116-118 8th Street and 1218 Sycamore Street—Contracts and Grants Coordinator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 9, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of March 2, 2009, as proposed. NEW BUSINESS 1. Recommendation to accept bid in the amount of$18,823.00 each from Bill Colwell Ford for two mid-size sedans for the Police Department—Superintendent of Central Garage. 2. Recommendation to accept bid in the amount of $19,625.00 from Rydell Chevrolet for purchase of one compact 4-wheel drive pickup truck for Central Garage—Superintendent of Central Garage. 3. Garbage refund in the amount of$16.50 for 1530 Newell Street—City Clerk. 4. Travel request for Fire Marshal to attend National Fire Sprinkler Association Training in Bettendorf, Iowa on March 23-26, 2009, with costs not to exceed $533.00. 5. Amended travel request for Signal Tech Foreman and two Maintenance Electricians to attend Brown Traffic Products Annual Training Seminar in Davenport, Iowa on February 10-12, 2009, with costs not to exceed $754.70. 6. Travel request for Code Enforcement Officer to attend Iowa Association of Code Enforcement Spring Workshop in Altoona, Iowa on April 2-3, 2009, with costs not to exceed $210.00. 7. Travel request for Police Sergeant to attend ILEA Firearms Instructor Recertification at Camp Dodge, Iowa on May 13, 2009, with costs not to exceed $225.50. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 2, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 23, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for parking access and revenue control system for West 5th/Civic Center Parking Ramp—Superintendent of Traffic Operations. 2. Authorization to seek bids for asbestos survey for three city-owned structures—Contracts and Grants Coordinator. 3. Amended travel request for visiting artist to travel from Brooklyn, New York on January 14-22, 2009 to host reception and gallery talk for the Springs, Sprockets & Pulleys Exhibit, with costs not to exceed $974.00. 4. Recommendation to accept the bid from Haasco Ltd. in the amount of$399.00 per site visits not to exceed 10 visual inspections of asbestos removal at the Rath Administration Building—Contracts and Grants Coordinator. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3922 (Chgs.-Tires) and Line Item 1569 (Veh Parts) in the amount of$15,000.00, Line Item 3923 (Chgs. —Parts) and Line Item 1571 (Equip. Parts) in the amount of $75,000.00, Line Item 3921 (Chgs. — Oil) and Line Item 1547 (Oil & Grease) in the amount of$2,500.00—Superintendent of Central Garage. 2. Approval of HMGP Property Acquisition Budget in the amount of $18,669.00— Community Planning& Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 23, 2009 3:15 —3:30 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 9, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for 2009 compact pickup track for Central Garage— Superintendent of Central Garage. 2. Authorization to seek bids for two mid-size sedan type vehicles for Police Department— Superintendent of Central Garage. 3. Authorization to seek bids for 2009 pickup with service body for Leisure Services Department—Superintendent of Central Garage. 4. Travel request for two Police Officers to attend Iowa Law Enforcement Academy Certification School in Waterloo, Iowa on March 2 — April 24, 2009, with costs not to exceed$6,200.00. 5. Travel request for Fair Housing Coordinator to attend Fair Housing Training in Washington, DC on April 27—May 2, 2009, with costs not to exceed $3,624.00. 6. Travel request for Superintendent of Central Garage to attend 2009 APWA North American Snow Conference in Des Moines, Iowa on April 26-29, 2009, with costs not to exceed $810.00. 7. Travel request for Forestry Foreman and two Park Maintenance II-Forestry staff to attend Minnesota Shade Tree Short Course in St. Paul, Minnesota on March 17-18, 2009, with costs not to exceed $324.14. 8. Authorization to seek bids for four traffic signal poles and necessary hardware for the intersection of Hammond Avenue and Easton Avenue—Superintendent of Traffic Operations. 9. Request to accept bid in the amount of $20,392.00 for two traffic monitoring cameras, radio communication set and necessary equipment and materials to interconnect Orange Road and Iowa 21 intersection to the Traffic Operations Center—Superintendent of Traffic Operations. 10. Authorization to seek bids for the purchase of a rescue boat, motor and trailer—Fire Chief. 11. Authorization to repair generator on Engine 303 at a cost of $1,895.27, plus estimated shipping cost of$200.00—Fire Chief. 12. Authorization to return $6,846.34 to FEMA for closing of the Fire Act Grant—Fire Chief. 13. Authorization to purchase 2008 Police Package Chevrolet Impala demonstrator at cost of $16,725.00 from Community Motors—Superintendent of Central Garage. 14. Authorization to seek bids for asbestos survey and report for 118 E. 10th Street, 116-118 E. 8th Street and 1218 Sycamore Street—Contracts and Grants Coordinator. 15. Authorization to purchase 304SS Salt/Sander unit and repair one unit at a net cost of $11,415.01—Superintendent of Central Garage. 16, Travel request for Manager of Rehabilitation Services and Black Hawk County Health Inspector to attend Indoor Environmental Health and Technologies Conference and Lead and Healthy Homes Grantees Conference in Orlando, Florida on April 27—May 1, 2009, with costs not to exceed $1,940.00 each. 17. Authorization to seek bids for purchase of one 12" flood control pump, two 6" flood control pumps and fourteen 4" flood control pumps—Superintendent of Central Garage. 18. Recommendation to accept the bid from University of North Iowa (Dr. Gorton and Crew) in the amount of$18,500.00 for the Evaluation Process for the 2007 Methamphetamine Initiative Grant—Police Chief. 19. Travel request for Traffic Signal Foreman to attend Traffic Control Corporation Training on Advanced Autoscope Video and Ethernet Networking in Des Moines, Iowa on March 11-12, 2009, with costs not to exceed $185.00. 20. Approval of amended pre-authorization for a total of$2,839.62 to purchase Intraosseous bone injector guns—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $30,000.00, Line Item 1390 (Contractual Services) in the amount of $28,000.00, Line Item 1353 (Printing Services) in the amount of$1,000.00, and Line Item 1343 (Postage) in the amount of$1,000.00—Director of Cultural & Arts Commission. 2. Authorization to make numerous line adjustments to Community Development Budget— Community Development Coordinator. 3. Approval of Robert H. Park Trust/Lorraine Hallowell Memorial Budget in the amount of $73,382.01—Library Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 16, 2009 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 9, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for 2009 compact pickup track for Central Garage— Superintendent of Central Garage. 2. Authorization to seek bids for two mid-size sedan type vehicles for Police Department— Superintendent of Central Garage. 3. Authorization to seek bids for 2009 pickup with service body for Leisure Services Department—Superintendent of Central Garage. 4. Travel request for two Police Officers to attend Iowa Law Enforcement Academy Certification School in Waterloo, Iowa on March 2 — April 24, 2009, with costs not to exceed $6,200.00. 5. Travel request for Fair Housing Coordinator to attend Fair Housing Training in Washington, DC on April 27—May 2, 2009, with costs not to exceed $3,624.00. 6. Travel request for Superintendent of Central Garage to attend 2009 APWA North American Snow Conference in Des Moines, Iowa on April 26-29, 2009, with costs not to exceed $810.00. 7. Travel request for Forestry Foreman and two Park Maintenance II-Forestry staff to attend Minnesota Shade Tree Short Course in St. Paul, Minnesota on March 17-18, 2009, with costs not to exceed $324.14. 8. Authorization to purchase 2008 John Deere 672D motor grader at a cost of $148,008.00—Superintendent of Central Garage. 9. Authorization to seek bids for four traffic signal poles and necessary hardware for the intersection of Hammond Avenue and Easton Avenue—Superintendent of Traffic Operations. 10. Request to accept bid in the amount of $20,392.00 for two traffic monitoring cameras, radio communication set and necessary equipment and materials to interconnect Orange Road and Iowa 21 intersection to the Traffic Operations Center Superintendent of Traffic Operations. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3720 (Donations-Restricted) in the amount of $30,000.00, Line Item 1390 (Contractual Services) in the amount of $28,000.00, Line Item 1353 (Printing Services) in the amount of$1,000.00, and Line Item 1343 (Postage) in the amount of$1,000.00—Director of Cultural & Arts Commission. 2. Authorization to make numerous line adjustments to Community Development Budget— Community Development Coordinator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 9, 2009 4:00—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of February 2, 2009, as proposed. NEW BUSINESS 1. Authorization to purchase four water coils for the air handler at the Waterloo Public Library at a cost of$13,383.00—Building Official/Maintenance Administrator. 2. Travel request for Battalion Chief to attend K-9 Certification in Colorado Springs, Colorado on May 18-22, 2009, with costs not to exceed $879.00. 3. Recommendation to accept the bid in the amount of $3,710.00 from Coverup LTD for outfitting trucks purchased through the Methamphetamine Initiative Grant—Police Chief. 4. Travel request for Sewer Maintenance Worker and ICT Tech to attend IWPCA Collections System Conference in Marshalltown, Iowa on March 5-6, 2009, with costs not to exceed $270.00. 5. Authorization to expend $800.00 to cosponsor an Annual Stormwater and Erosion Control Conference at UNI on March 18-19, 2009—City Engineer. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to decrease Line Item 1710 (Claim & Co.) and increase Line Item 1371 (Bldg Maintenance) in the amount of$17,000.00—Waterloo Housing Director. 2. Authorization to increase Line Item 3000 (Cash) and Line Item 2106 (Computer Equip.) in the amount of$14,559.69—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 2, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper I Approval of Agenda, as proposed. Approval of Minutes of January 26, 2009, as proposed. NEW BUSINESS 1. Authorization to hire Asbestos Consultant/Professional to conduct visual inspections of asbestos removal at Rath Administration Building—Contracts and Grants Coordinator. 2. Authorization to seek bids for copiers for Clerk/Finance, City Engineer, Leisure Services and Human Rights Departments—City Clerk. 3. Recommendation to accept bid in the amount of$43,651.00 from Electronic Engineering for police lightbars and equipment installation on squad cars—Police Chief 4. Authorization to return $6,077.80 to FEMA to close out the Fire Act Grant Fire Chief 5. Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2009 Spring Conference in West Des Moines, Iowa on March 11-13, 2009, with costs not to exceed $442.00. 6. Amended travel request for Golf Manager to attend Iowa Turfgrass Conference and Trade Show in Des Moines, Iowa on January 20-22, 2009, with costs not to exceed $463.70. 7. Travel request for Signal Technician Foreman and two Maintenance Electricians to attend Brown Traffic Products Annual Training Seminar in Davenport, Iowa on February 10-12, 2009, with costs not to exceed $690.00. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 26, 2009 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 20, 2009, as proposed. NEW BUSINESS 1. Authorization to pay $5,855.12 to the Centers for Disease Control and Prevention for closeout of Fire Pals grant—Fire Chief PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk ct,;t e . I FINANCE COMMITTEE January 20, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 12, 2009, as proposed. NEW BUSINESS 1. Travel request for Airport Director to attend Allegiant Airlines Conference in Las Vegas, Nevada on February 10-12, 2009, with costs not to exceed $1,350.00. 2. Garbage refund in the amount of$108.50 for 130 Harrison Street City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1,000,00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 12, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of January 5, 2009, as proposed. NEW BUSINESS 1. Authorization to seek bids for accessories for methamphetamine trucks—Police Chief 2 Authorization to seek bids for the evaluation process for the 2007 Methamphetamine Initiative Grant—Police Chief. 3. Recommendation to accept bid in the amount of$16,699.40 from Bob Brown Chevrolet for one 2009 Chevrolet Impala—Superintendent of Central Garage. 4. Lodging request for visiting artist to travel from Brooklyn, New York on January 15-17, 2009 to host reception and gallery talk for the Springs, Sprockets & Pulleys Exhibit, with costs not to exceed $974.00 5. Travel request for Maintenance Foreman and Maintenance Mechanic to attend backflow re-certification training in Waterloo, Iowa on January 22, 2009, with costs not to exceed $250.00. 6. Yard waste refund in the amount of$117.00 for 1151 Lorraine Avenue—City Clerk 7. Travel request for Chief Financial Officer-to travel with the Cedar Valley Coalition Group to meet with congressional delegation members in Washington, DC on March 1-3, 2009, with costs not to exceed $1,700.00. ADD - 8. Travel request for Director and Curator to travel to Mexico City and Oaxaca for art collection on February 14-28, 2009, with costs not to exceed $5,422.00. PRE-AUTHORIZATION TO EXPEND OVER $1,000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 5, 2009 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Reggie Schmitt Carolyn Cole Ron Welper Approval of Agenda, as proposed. Approval of Minutes of December 22, 2008, as proposed. NEW BUSINESS 1. Garbage and sewer refund in the amount of$157.59 for 1417 W. 2°d Street—City Clerk. 2. Authorization to seek bids for purchase and installation of various pieces of equipment and application of new style vinyl graphics for seven new black and white Ford Crown Victoria patrol cars—Police Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 3361 (State Grant) and Line Item 1393 (Subsidies) in the amount of$227,923.00—Community Planning & Development Director. 2. Request to approve Waterloo Fire Rescue Budget for the Rescue Boat in the amount of $50,000.00—Fire Chief. 3. Approval of Rehabilitation of Runway 18-36 Budget in the amount of $2,100,000.00— Airport Director. 4. Approval of Runway Lighting Vault Budget in the amount of $1,268,421.00—Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert • City Clerk