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HomeMy WebLinkAbout2003 FINANCE COMMITTEE December 22 , 2003 4 : 35 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 15, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase seventeen pair of eyeglasses and lenses for Tactical Unit at a total cost of $990 . 00—Police Chief . 2 . Authorization to perform body work to Engine 305 at a total cost of $1, 725 . 00—Fire Chief. 3 . Authorization to purchase green sense harness kit for the opticom program at a cost of $2 , 620 . 00—Fire Chief . 4 . Approval to amend the cost to repair Platform 311 for a total cost of $109, 325 . 00—Fire Chief . 5 . Authorization to purchase a computer at a cost of $1, 490 . 17— Mayor-Elect . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to increase Line Item 3873 (Reimburse Services) and Line Item 1571 (Tire/Batteries) in the amount of $7, 500 . 00—Fire Chief . 2 . Authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 1319 (other Professional Services) in the amount of $107 . 53—Community Planning & Development Director. 3 . Authorization to decrease Line Item 1710 (Claims & Contingency) and increase Line Item 1112 (Salaries) in the amount of $14 , 000 . 00—Director of Housing Authority. 4 . Authorization to increase Line Item 3361 (state grant) and Line Item 1320 (Semi-Professional Services) in the amount of $17, 930 . 03—Library. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 15, 2003 4 :40 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 8, 2003 , as proposed. NEW BUSINESS 1 . Request for recommendation on funding Line Item 1571 (Repair Parts) in the Central Garage Budget through the remainder of Fiscal Year 2004 2 . Request to amend travel request for an additional amount of $40 . 00 for Police Officers to attend Methamphetamine Conference in Long Beach, California on November 2-6, 2003 . ADD - 3 . Travel request for Cultural & Arts Director and Curator to pickup art work in Chicago, Illinois at December 22-23 , 2003 , with costs not to exceed $490 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3361 (State Grant Forgivable Loan) and Line Item 1319 (Other Professional Services) in the amount of $15, 000 . 00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 15, 2003 4 :40 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 8, 2003 , as proposed. NEW BUSINESS 1 . Request for recommendation on funding Line Item 1571 (Repair Parts) in the Central Garage Budget through the remainder of Fiscal Year 2004 2 . Request to amend travel request for an additional amount of $40 . 00 for Police Officers to attend Methamphetamine Conference in Long Beach, California on November 2-6, 2003 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3361 (State Grant Forgivable Loan) and Line Item 1319 (Other Professional Services) in the amount of $15, 000 . 00—Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 8 , 2003 3 : 30 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 1, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase a gas meter at a cost of $1 , 012 . 01—Fire Chief . 2 . Authorization to purchase 5 2004 Crown Victoria squad cars using the state bid price—Superintendent of Central Garage . 3 . Travel request for two Sewer Maintenance Workers to attend Flushing/Vacuuming Equipment Seminar in Cedar Rapids, Iowa on December 15-16, 2003 , with costs not to exceed $370 . 00 . 4 . Travel request for Golf Manager and Golf Maintenance III Workers to attend Iowa Turfgrass Conference on January 26- 28 , 2004 , with costs not to exceed $430 . 00 . 5 . Travel request for City Forester to attend International Society of Arboriculture - Midwest Chapter Annual Conference and obtain continuing education units for Arborist Certification in Tulsa, Oklahoma on February 10-13 , 2004 , with costs not to exceed $620 . 00 6 . Travel request for Deputy City Clerk to attend Excelling as a First-Time Manager Supervisor Seminar in Waterloo, Iowa on February 10 , 2004 , with costs not to exceed $199 . 00 . 6 . Approval of an amendment for additional costs in the amount of $125 . 00 for travel request for Manager of Rehabilitation Services to attend re-certification of Heating, Ventilation and Air Conditioning Conference in Waterloo, Iowa on October 23-24 , 2003 . 7 . Approval of an amendment for additional costs in the amount of $45 . 00 for travel request for Police Sergeant to attend Domestic Violence Strangulation Seminar in San Diego, California on December 3-7, 2003 . 8 . Review of FY 2004 reduction in Human Rights Commission Budget—Executive Director of Human Rights Commission. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 1, 2003 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 17 , 2003 , as proposed. NEW BUSINESS 1 . Approval of 42 month agreement with Aramark for laundry services for city buildings—Building Official/Maintenance Administrator. 2 . Authorization to purchase two Opticom Emitters at a total cost of $1, 990 . 00—Fire Chief . 3 . Garbage refund in the amount of $123 . 00 for 718 Fowler Street—City Clerk. 4 . Authorization to seek bids for 5-part Iowa Uniform Citation and Complaint Form—Police Chief . 5 . Recommendation on bids received for 4 x 4 pickup with plow to be used by Waterloo Fire Rescue—Superintendent of Central Garage . 6 . Travel request for Police Sergeant to attend Sub-Gun Recertification Course in Johnston, Iowa on December 2-4 , 2003 , with costs not to exceed $239 . 00 . 7 . Review of FY 2004 reduction in Human Rights Commission budget PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 17, 2003 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 10, 2003 , as proposed. NEW BUSINESS 1 . Travel request for Haz Mat Instructor to teach Haz Mat Recertification to Advanced Transformers Corporation in Monroe, Wisconsin on November 10-11, 2003 , with costs not to exceed $254 . 00 . 2 . Travel request for Traffic Engineer and Signal Technician Foreman to attend 2003 Users Group Conference - Brown Traffic Products in Davenport, Iowa on December 2-4 , 2003 , with costs not to exceed $470 . 00 . 3 . Travel request for Police Investigator to travel to Denver, Colorado on November 5-7, 2003 regarding a criminal investigation, with costs not to exceed $840 . 97 . 4 . Travel request for Executive Director, Fair Housing Coordinator, Administrative Secretary and Clerical Assistant to attend Fair Housing Conference in Kansas City, Kansas on December 10-12 , 2003 , with costs not to exceed $1, 321 . 36 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 10, 2003 4 :40 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 3 , 2003 , as proposed. NEW BUSINESS 1 . Review of the Downtown and East Side Small Business Loan Program—Community Planning and Development Director. 2 . Travel request for Assistant Superintendent of Waste Management Services to attend CEU classes towards certification in Des Moines, Iowa on November 11-13 , 2003 , with costs not to exceed $255 . 00 . 3 . Travel request for Professor, Department of Public Policy at the University of Northern Iowa to attend Racial Profiling Focus Groups meetings in Dubuque, Iowa on October 11 and October 24 , 2003 , with costs not to exceed $234 . 61 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 3 , 2003 4 : 10 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 27, 2003 , as proposed. NEW BUSINESS 1 . Authorization to seek bids for a new ambulance and related equipment—Fire Chief . 2 . Sewer refund in the amount of $1, 449 . 84 for 3720 Village Place—City Clerk. 3 . Sewer refund in the amount of $4 , 193 .42 for 1844 W. Ridgeway Avenue—City Clerk. 4 . Travel request for City Attorney to attend Iowa Municipal Attorney' s Association 2003 Annual Seminar in West Des Moines on November 21, 2003 , with costs not to exceed $141 . 00 . 5 . Travel request for Assistant City Attorney to attend New City Attorneys Institute in Urbandale, Iowa on November 20 , 2003 , with costs not to exceed $111 . 00 . 6 . Travel request for Rehabilitation Specialist to attend MSA Professional Training Refresher Course in Dubuque, Iowa on November 13 , 2003 , with costs not to exceed $315 . 00 . 7 . Travel request for two Police Investigators to attend State and Local Anti-Terrorism Workshop in Dubuque, Iowa on November 17-20 , 2003 , with costs not to exceed $469 . 00 . 8 . Travel request for Chief Financial Officer to attend Extra Strength GASB #34 Class in Cedar Rapids, Iowa on November 14 , 2003 , with costs not to exceed $300 . 00 . 9 . Travel request for Executive Director and CVDAT Coordinating Council Member of Human Rights Commission to attend Investing In Iowa' s Youth, Investing in Iowa' s Future Second Annual Conference in Des Moines, Iowa on November 13-14 , 2003 , with costs not to exceed $382 . 16 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3871 (Damage Claims) and Line Item 1378 (Other Repairs) in the amount of $1 , 365 . 32—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 27, 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 20, 2003 , as proposed. NEW BUSINESS 1 . Recommendation on bids received for Rifle Sight Systems— Police Chief . 2 . Authorization to purchase in-car audio/video recording equipment at a cost of $3 , 650 . 00—Police Chief . 3 . Recommendation on bids received for small track vehicle for clearance of snow on city sidewalks to be used by the Traffic Operations Department—Superintendent of Central Garage . 4 . Authorization to purchase three Ranger cab trucks for the Building Department at a cost of $12 , 749 . 00 each and one Ranger extended cab truck for Leisure Services at a cost of $15, 655 . 00—Superintendent of Central Garage . 5 . Authorization to purchase six opticom emitters at a total cost of $11 , 940 . 00—Fire Department . 6 . Travel request for Interim Medical Officer to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 13-14 , 2003 , with costs not to exceed $200 . 00 . 7 . Travel request for Superintendent of Waste Management Services to attend 9th Annual IAMU Water and Wastewater Operators Training Workshop in Des Moines, Iowa on November 11 , 2003 , with costs not to exceed $255 . 00 . 8 . Travel request for City Engineer to attend IASE Iowa Conference on Safety in Des Moines, Iowa on November 6-7, 2003 , with costs not to exceed $226 . 48 . ADD - 9 . Travel request for Police Captain and Police Sergeant to attend Metamphetamine Conference in Long Beach, California on November 2 -6, 2003 , with costs not to exceed $2 , 876 . 96 . ADD - 10 . Travel request for Police Sergeant and two Police Officers to attend Urban Potential Seminar in Waterloo, Iowa on October 28 , 2003 , with costs not to exceed $396 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 20, 2003 4 : 00 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 13 , 2003 , as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $171 . 50 for 1926 West 7th Street—City Clerk. 2 . Approval of Calendar Year 2004 Garbage Exemption Forms—City Clerk. 3 . Travel request for Police Sergeant to attend Domestic Violence Strangulation Course in San Diego, California on December 3-6, 2003 , with costs not to exceed $180 . 00 . 4 . Travel request for Community Development Director to attend NeighborWorks Training Institute and Certification Courses in San Francisco, California on December 7-12 , 2003 , with costs not to exceed $2 , 638 . 00 . 5 . Travel request for Community Development Director to attend Managing Multiple Projects, Objectives and Deadlines Course in Cedar Rapids, Iowa on November 17 , 2003 , with costs not to exceed $239 . 00 . 6 . Amendment to travel request for an additional $88 . 00 for Filmaker to present Frame by Frame Symposium in Waterloo, Iowa on September 26-27, 2003 . 7 . Amendment to travel request for an additional $216 . 00 per person for Community Development Coordinator and Manager of Rehabilitation Services to attend HUD Healthy Homes and Lead Hazard Control Grantee Orientation in Washington, DC on October 27-30, 2003 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 13 , 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 6 , 2003 , as proposed. NEW BUSINESS 1 . Travel request for Chief Electrical Inspector to attend IAEI Iowa Chapter Fall Educational and Business meeting in Sheldon, Iowa on October 23-24 , 2003 , with costs not to exceed $150 . 00 2 . Travel request for Fire Department Instructors to teach Haz Mat Tech Recertification classes in Marshalltown, Iowa on October 15-17, 2003 , with costs not to exceed $360 . 00 . 3 . Travel request for two Police Officers to attend Advanced Homicide Investigations Course in Johnston, Iowa on October 28-October 31, 2003 , with costs not to exceed $827 . 00 . 4 . Travel request for Human Rights Executive Director to attend 56th Annual National Human Rights Workers Conference in Houston, Texas on October 25-30, 2003 , with costs not to exceed $1, 424 . 55 . 5 . Travel request for two Members of Human Rights Commission to attend 56t Annual National Human Rights Workers Conference in Houston, Texas on October 25-30, 2003, with costs not to exceed $2 , 749 . 10 . 6 . Travel request for Police Officer to attend Basic Armorer Course in Smyrna, Georgia on October 26-November 1 , 2003 , with costs not to exceed $1, 385 . 00 . 7 . Travel request for Community Development Coordinator and Manager of Rehabilitation Services to attend HUD Office of Healthy Homes and Lead Hazard Control Grantee Orientation in Washington, DC on October 27-30, 2003 , with costs not to exceed $1 , 195 . 00 each. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3360 (Advertising) and Line Item 1351 (Advertising) in the amount of $9, 574 . 01 ; increase Line Item 1319 (Other Professional) and Line Item 1351 (Advertising) in the amount of $11, 425 . 99—Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 6, 2003 3 :20 - 3 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 22 , 2003 , as proposed. NEW BUSINESS 1 . Recommendation on bids received for laundry services—Fire Chief . 2 . Recommendation on bids received for copier—Fire Chief . 3 . Authorization to purchase 170 smoke detectors at a cost of $2 , 830 . 00—Fire Chief . 4 . Authorization to purchase five opticom emitters at a total cost of $5, 000 . 00—Fire Chief . 5 . Authorization for flexibility to decide whether to purchase new or used equipment for the FY04 Capital Equipment Program—Superintendent of Central Garage . 6 . Authorization to use remaining moneys for other departments after purchase of % ton extended cab pickup and ton pickup for Engineering Department—Superintendent of Central Garage . 7 . Authorization to purchase two Opticom Emitters at a cost of $1, 990 . 00—Fire Chief . 8 . Authorization to seek bids for rifle sight system—Police Chief . 9 . Authorization to begin the Civil Service process for Police Sergeant—Police Chief . 10 . Garbage refund in the amount of $60 . 00 for 915 Grant Avenue— City Clerk. 11 . Garbage refund in the amount of $120 . 00 for 4401 Vintage Lane—City Clerk. 12 . Garbage refund in the amount of $67 . 76 for 825 West 3rd Street—City Clerk. 13 . Travel request for Rehabilitation Specialist to attend Iowa Association of Housing Officials Heating, Ventilating and Air Conditioning Conference in Waterloo, Iowa on October 23- 24 , 2003 , with costs not to exceed $125 . 00 . 14 . Travel request for two Police Officers to attend the Iowa Chapter of the National Association of Field Training Officers Annual Conference in Des Moines, Iowa on November 13-14 , 2003 , with costs not to exceed $445 . 00 . 15 . Travel request for Crime Lab Officer to attend Crime Scene Photography School on October 13-16, 2003 in Johnston, Iowa, with costs not to exceed $381 . 00 . 16 . Travel request for Police Officer to attend Instructor Development Course in Johnston, Iowa on October 5-10 , 2003 , with costs not to exceed $335 . 00 . 17 . Travel request for Fire Department Instructor to teach two, four-hour scenario recertification sessions in Marshalltown, Iowa on September 24-25, 2003 , with costs not to exceed $165 . 00 . 18 . Travel request for Two Police Officers to attend International Association of Bomb Technicians and Investigators Conference in Waukesha, Wisconsin on October 5-9, 2003 , with costs not to exceed $1, 460 . 00 . 19 . Travel request for Contracts & Grants Coordinator to attend Brownfields 2003 Growing A Greener America Conference in Portland, Oregon on October 26-30, 2003 , with costs not to exceed $1, 644 . 00 . 20 . Travel request for Manager of Rehabilitation Services to attend Heating, Ventilation and Air Conditioning Recertification Classes in Waterloo, Iowa on October 23-24, 2003 , with costs not to exceed $125 . 00 . 21 . Travel request for Rehabilitation Specialist to attend Sampling Technician Recertification Class in Waterloo, Iowa on October 22 , 2003 , with costs not to exceed $150 . 00 . 22 . Travel request for Traffic Engineer to attend Managing High Technology Projects in Transportation Course in Omaha, Nebraska on October 21-23 , 2003 , with costs not to exceed $300 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 22, 2003 4 : 10 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 15 , 2003 , as proposed. NEW BUSINESS 1 . Travel request for Executive Director, Curator and Educational Director to attend Iowa Museums Association Conference and Board meeting in Iowa City Iowa on October 12-14 , 2003 , with costs not to exceed $720 . 00 . 2 . Travel request for Visiting Artist to present gallery talks, tours and workshops with students and adult groups in Waterloo, Iowa on July 10-13 , 2003 , with costs not to exceed $110 . 03 . 3 . Amendment to travel request to increase total cost from $1, 375 . 00 to $1 , 746 . 00 for Airport Maintenance Worker to attend Basic Airport Safety and Operations Specialist School in Boston, Massachusetts on August 17-21, 2003 . 4 . Approval of one-year contract with Aramark Services for uniform services for shop mechanic and shop towels—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Approval of FY 2003 expenditures for Jr. Art Gallery volunteer food expense in the amount of $80 . 91 ; Visiting Artists travel expenses and food in the amount of $271 .48; Special Events and receptions in the amount of $997 . 89; Seekers Group food expenses in the amount of $89 . 37 ; food purchases for youth and family classes or workshops in the amount of $96 . 59—Director of Cultural & Arts Commission. 2 . Request to increase Line Item 1112 (Part Time) in the STG- CEG grant in the amount of $10 , 000 . 00 and Line Item 1112 (Part Time) in the STG-OSG grant in the amount of $13 , 435 . 00—Director of Cultural & Arts Commission. 3 . Request for numerous line item transfers (copy is on file in the City Clerk' s office)—Neighborhood Services Coordinator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 15, 2003 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. 1 . Discussion of FYE04 Budget Reduction for Human Rights Commission and other budget issues—Human Rights Commission. ADJOURNMENT Nancy Eckert City Clerk \ 1 FINANCE COMMITTEE September 15, 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 8, 2003 , as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $30 . 00 for 207 Reber Avenue- City Clerk. 2 . Garbage refund in the amount of $90 . 00 for 1141 Wren Road- City Clerk. 3 . Garbage refund in the amount of $535 . 50 for 1280 West Mullan Avenue-City Clerk. 4 . Garbage refund in the amount of $119 . 00 for 523 Maynard Avenue-City Clerk. 5 . Sewer refund in the amount of $1, 339 . 94 for 400 E. Tower Park-City Clerk. 6 . Approval of purchase of copier at a cost of $12 , 236 . 50- Neighborhood Services Coordinator. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to increase Line Item 3483 (Restaurant Fee) in the amount of $17, 000 . 00, Line Item 1311 (Acctg & Clerical) in the amount of $3 , 000 . 00 , and Line Item 1319 (Other Professional) in the amount of $20, 000 . 00-Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 8, 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 2 , 2003 , as proposed. NEW BUSINESS 1 . Travel request for Sports Programmer to acquire Certified Pool Operator License at Cedar Falls, Iowa on January 13-14 , 2004 , with costs not to exceed $200 . 00 . 2 . Travel request for Human Resources Manager to attend IA Public Employers Labor Relations Association Annual Meeting in Des Moines, Iowa on October 2-3 , 2003 , with costs not to exceed $180 . 00 . 3 . Approval of exception to pre-authorization forms for the purchase of drugs for ambulances—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3800 (Misc . Revenue) and Line Item 1319 (Other Professional Services) in the amount of $4 , 328 . 50—Leisure Services Director. 2 . Request to increase Line Item 3720 (Gifts & Donations) in the amount of $2 , 000 . 00 ; Line Item 1112 (Salaries Part-Time) in the amount of $12 , 500 . 00 ; Line Item 1121 (FICA - City Contribution) in the amount of $975 . 00 ; Line Item 1390 (Other Contractual Services) in the amount of $525 . 00 and Line Item 1567 (Rec . Equipment/Supplies) in the amount of $6 , 000 . 00) —Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 2, 2003 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 25, 2003 , as proposed. NEW BUSINESS 1 . Approval of proposal from Terracon to conduct a Limited Site Investigation at the future Cedar Valley Art Mall site at an estimated cost of $15, 375 . 00—City Planner. 2 . Authorization to purchase video detection system for the intersection of Ansborough Avenue and West 4th Street and Greenhill Road and Rainbow Drive at an estimated cost of $50, 000 . 00—Superintendent of Traffic Operations . 3 . Authorization to seek bids for a new copy machine for the Fire Inspections Department—Fire Chief . 4 . Authorization to seek bids for laundry services for Waterloo Fire Rescue—Fire Chief . 5 . Garbage refund in the amount of $30 . 00 for 1118 Amherst Avenue—City Clerk. 6 . Sewer refund in the amount of 215 . 47 for 965 Home Plaza—City Clerk. 7 . Approval of low bid received for cell phones for city departments—City Clerk. 8 . Travel request for two Police Officers to attend FBI Sniper/Observer Certification Course in Johnston, Iowa on September 7-12 , 2003 , with costs not to exceed $820 . 00 . 9 . Travel request for Community Development Coordinator and Administrative Secretary to attend Skillpath Professional Growth & Development Conference in Des Moines, Iowa on October 22 , 2003 , with costs not to exceed $164 . 00 each. 10 . Travel request for Manager of Rehabilitation Services and Rehabilitation Specialist to attend Mold and Mold Remediation Short Course in Minneapolis, Minnesota on October 12-15, 2003 , with costs not to exceed $1 , 365 . 00 each. 11 . Travel request for Fire Captain to attend Training Program Management in Emmitsburg, Maryland on October 19-31, 2003 , with costs not to exceed $207 . 00 . 12 . Travel request for Fire Marshal to attend International Association of Arson Investigators Annual Seminar and Conference in Waterloo, Iowa on September 16-19 , 2003 , with costs not to exceed $125 . 00 . 13 . Travel request for Police Lieutenant to attend S .W.A.T. Supervision and Command Decision Making Training Course in Annandale, Minnesota on October 5-10 , 2003 , with costs not to exceed $1, 433 . 00 . 14 . Approval of amendment of total cost of repairs to Platform 311 as $14 , 882 . 00—Fire chief . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to transfer $1, 000 . 00 from Line Item 1400-1376 (Office Equipment) to Line Item 1400-1598 (Haz Mat Expense) — Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 25, 2003 2 : 00 - 2 :20 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 18, 2003 , as proposed. NEW BUSINESS 1, Authorization to repair Platform 311 at a cost of $99, 850— Fire Chief . 2 . Travel request for Mayor to attend Iowa League-of Cities 105th Annual Conference and Exhibit in Davenport, Iowa on September 24-26, 2003, with costs not to exceed $320 . 00 . 3 . Travel request for City Attorney to attend International Municipal Lawyers Association Annual Conference in Minneapolis, Minnesota on October 11-15, 2003 , with costs not to exceed $1, 305 . 00 . 4 . Travel request for Cultural & Arts Director to view exhibits and attend Iowa Museum Association Board meeting and Conference in Sioux City and Okoboji, Iowa on August 26-29, 2003 , with costs not to exceed $285 . 00 . 5 . Travel request for Filmaker/Communications Professor to present Frame-By-Frame Symposium at Center For The Arts on September 26-28, 2003 , with costs not to exceed $383 . 00 . 6 . Travel request for Filmaker to present Frame-By-Frame Symposium at Center For The Arts on September 25-29, 2003 , with costs not to exceed $533 . 00 . 7 . Travel request for Fire Captain and Mechanic to deliver Platform 311 to Weyawega, Wisconsin on September 22-26, 2003 , with costs not to exceed $300 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to increase Line Item 3361 (State Grant) in the amount of $8, 500 . 00, Line Item 1319 (Other Professional Services) in the amount of $5, 750 . 00 and Line Item 1349 (Visiting Artists Expense) in the amount of $2 , 750 . 00— Cultural & Arts Director. r 1 BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 18 , 2003 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 11 , 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase a Ranger pickup truck at a cost of $12 , 749 . 00—Superintendent of Central Garage . 2 . Recommendation on bids received for office supplies—City Clerk. 3 . Approval of bid in the amount of $3 , 750 . 00 from Appraisal Associates to provide appraisal services for the 18th Street Bridge acquisition—City Planner. 4 . Approval of bid in the amount of $4 , 800 . 00 from Valuation Services to provide appraisal services for disposal property acquired as part of the Martin Luther King Jr. Drive project—City Planner. 5 . Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2003 Fall Conference in Dubuque, Iowa on September 17-19, 2003 , with costs not to exceed $392 . 00 . 6 . Travel request for Sewer Maintenance Worker and ICT Foreman to take TV van to Aries Industries Inc . at Sussex, Wisconsin on August 18-21, 2003 , with costs not to exceed $710 . 00 . 7 . Travel request for Police Sergeant and Police Officer to attend Urban Potential Seminar on August 20 , 2003 , with costs not to exceed $198 . 00 each. 8 . Travel request for Police Officer to attend Urban Potential Seminar on August 15, 2003 , with costs not to exceed $198 . 00 . 9 . Request from Met Transit for a cash advance of $85, 000 . 00— Chief Financial Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 11, 2003 3 : 55 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 4, 2003 , as proposed. NEW BUSINESS 1 . Travel request for Plan Review Specialist to attend 2003 International Codes—IBC and IRC Seminar in Cedar Rapids, Iowa on October 8-10, 2003 , with costs not to exceed $330 . 00 . 2 . Travel request for Tactical Unit Members to attend Challenging Outdoor Personal Experience at Waverly, Iowa on September 8, 2003 , with costs not to exceed $304 . 00 . 3 . Authorization to purchase two automated garbage trucks at a cost of $67, 707 . 00 each—Superintendent of Central Garage. 4 . Approval of agreement with U. S . Department of Interior U. S . Geological Survey for operation and maintenance of gage at the Cedar River Gage Station located between 6th Street and 7th Street at a cost of $6, 615 . 00—Superintendent of Waste Management . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 4, 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 28, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase recording and surveillance equipment at a cost of $15, 856 . 00, computer software related to the recording and surveillance equipment at a cost of $11, 000 . 00 and handheld police radios at a cost of $25, 000 . 00—Police Chief . 2 . Travel request for Airport Maintenance to attend Basic Airport Safety and Operations Specialist School in Boston, Massachusetts on August 17-20, 2003 , with costs not to exceed $1, 375 . 00 . 3 . Travel request for Systems Analyst to attend Fall Software Training Conference in Virginia Beach, Virginia on September 14-18 , 2003 , with costs not to exceed $1, 019 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 28, 2003 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 21, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase four new CAD stations at a cost of $6, 238 . 56, plus shipping, and two new laser printers— Associate Engineer. 2 . Garbage refund in the amount of $51 . 00 for 1254 Edgewood Drive—City Clerk. 3 . Garbage refund in the amount of $75 . 00 for 602 Magnolia Parkway—City Clerk. 4 . Travel request for Police Officer to attend Open Sight Rifle Instructor Certification Course in Johnston, Iowa on August 17-22 , 2003 , with costs not to exceed $435 . 00 . 5 . Travel request for Police Sergeant to attend Developing a Public Safety Fitness Program Seminar in Des Moines, Iowa on July 29-30, 2003 , with costs not to exceed $430 . 00 . 6 . Travel request for Executive Director, Fair Housing Coordinator and three Human Rights Commissioners to attend HUD 2003 Western Regional FHIP/FHAP Fair Housing Training Conference in San Diego, California on August 25-29, 2003 , with costs not to exceed $7, 515 . 20 . 7 . Travel request for Assistant City Engineer to attend Mid- Continent Transportation Research Symposium in Ames, Iowa on August 21-22 , 2003 , with costs not to exceed $228 . 40 . 8 . Approval of payment of $264 . 72 for Mayor' s Volunteer Luncheon and Mayor' s Top Teen Luncheon—Mayor Rooff . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to carryover funds in Line Item 2152 (Building Improvement) in the amount of $299, 600 . 00 to FYE04—Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 21, 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 14, 2003 , as proposed. NEW BUSINESS 1 . Recommendation on bids received for ammunition-Police Chief . 2 . Authorization to purchase Kimesite Imager package and light source, including training, at a cost of $29, 575 . 00-Police Chief . 3 . Authorization to purchase a Teleprompter and various methamphetamine related educational and promotional items at a cost of $14 , 995 . 00-Police Chief . 4 . Recommendation on bids received for F.Y. 2004 Flood Control Riprap Spraying Associate Engineer. 5 . Authorization to pay for removal of underground fuel tank and soil testing in conjunction with Sycamore Street Reconstruction Project, Contract No. 654-Associate Engineer. DELETE - 6 . Travel request for Crime Lab Investigator to attend Certification Course in analyzing marijuana in Des Moines, Iowa on August 17-22 , 2003 , with costs not to exceed $500 . 00 . 7 . Travel request for Police Officer to attend Precision Driving Instructor Certification Course in Johnston, Iowa on July 27 - August 1, 2003 , with costs not to exceed $635 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 010-11-1160-1512 (Tri-County Forfeiture) and increase Line Item 010-11-1100-1512 (Tri- County Forfeiture-City) in the amount of $7, 800 . 00-Police Chief . 2 . Request to accept grant funds in the amount of $222, 222 and increase line item budget-Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 14 , 2003 4 :20 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 7, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase rear brakes for Engine 8 at a cost of $2 , 201 . 62—Fire Chief . 2 . Authorization to purchase an Extendo bed and rubber mat for Battalion 300 at a cost of $2 , 859 . 00—Fire Chief . 3 . Authorization to purchase transmission for a Chevy Suburban at an estimated cost of $1, 595 . 00—Fire Chief . 4 . Request to amend travel request for Fire Lieutenant to attend Rope and Rescue Technician I/II Class in Iowa City, Iowa on May 19-23 , 2003 to add additional cost of $61 . 20 for mileage—Fire Chief . 5 . Approval of contract with Winninger Realtors to provide appraisal services at a cost of $2 , 500 . 00 for property located at the former Construction Machinery Company site located just off Linden Avenue and Glenwood Street—City Planner. 6 . Airport Security Coordinator to attend Airport Security Coordinator Training School at Minneapolis, Minnesota on June 27, 2003 , with costs not to exceed $540 . 41 . 7 . Two Rehabilitation Specialists to attend Solving Water Intrusion and Mold Problems in Iowa Seminar at Cedar Rapids, Iowa on August 27, 2003 , with costs not to exceed $648 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 7, 2003 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 23 , 2003 , as proposed. NEW BUSINESS 1 . Recommendation on bids received for uniform and accessories— Police Chief . 2 . Recommendation on bids received for photographic supplies- Police Chief . 3 . Recommendation on bids received for photographic processing/printing—Police Chief . 4 . Authorization to purchase remanufactured ambulance transmission at a cost of $3 , 261 . 46—Fire Chief . 5 . Approval of request from Mary L. Williams dba Tunes from the Heart Daycare to refinance loan with a current balance of $22 , 205 . 67—Community Planning & Development Director. 6 . Garbage refund in the amount of $240 . 00 for 231 Miriam Drive—City Clerk. 7 . Sewer refund in the amount of $1, 090 . 08 for 2469 Newell Street—City Clerk. 8 . Travel request for Fire Marshal to attend Arson K-9 Recertification in Alfred, Maine on July 26-August 2 , 2003 , with costs not to exceed $1, 020 . 00 9 . Travel request for Community Services Coordinator to do a presentation at the Iowa Child and Youth Injury Prevention Conference in Des Moines, Iowa on September 7-8 , 2003 , with costs not to exceed $220 . 00 . 10 . Travel request for Building Official/Maintenance Administrator to attend International Code Council Annual Conference in Nashville, Tennessee on September 5-14 , 2003 , with costs not to exceed $2 , 180 . 00 . 11 . Travel request for Police Investigator to attend Firearm Instructor Certification Course in Johnston, Iowa on July 28-August 8 , 2003 , with costs not to exceed $786 . 00 . 12 . Travel request for Signal Technician II to attend Programmable Logic Controller Fundamentals & Troubleshooting Seminar in Quad Cities, Iowa on July 28-29, 2003 , with costs not to exceed $515 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 23 , 2003 2 :45 - 3 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 16, 2003 , as proposed. NFW BTJSTNFS$ 1 . Authorization to purchase fabricated tape for emergency markings on engines and ambulances at a total cost of $2 , 092 . 31—Fire Chief . 2 . Approval of amendment to pay additional cost of $2 , 224 . 00 for clothing for Firefighters—Fire Chief . 3 . Travel request for Police Investigator to conduct follow-up investigation at Springfield, Illinois from June 12-13 , 2003 , with costs not to exceed $220 . 00 . 4 . Travel request for two School Resource Officers to attend School Resource Officer Certification Course in St . Louis, Missouri on July 20-25, 2003 , with costs not to exceed $2 , 080 . 00 . 5 . Travel request for Crime Lab Investigator to attend Palm Print Identification and Comparison Course in Minneapolis, Minnesota on September 16-19, 2003 , with costs not to exceed $818 . 55 . 6 . Travel request for Police Sergeant and Police Officer to attend Remington Shotgun and Rifle Armorers Course in Davenport, Iowa on July 28-30, 2003 , with costs not to exceed $940 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 RTJJT)CFT TUNE ITFMS TO RR AMPINDR Z BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk ,....., \....i J I FINANCE COMMITTEE June 16, 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 9, 2003 , as proposed. NEW BUS TNFS,S 1 . Request to establish a stipend in the amount of $5, 000 to be paid to the Medical Director on a quarterly basis for services provided to the First Responders, EMTs and Paramedics of Waterloo Fire Rescue—Fire Chief . 2 . Authorization to enter into negotiations with Earth Tech Inc . for the Vision Iowa Project—City Planner. 3 . Travel request for Contracts & Grants Coordinator to attend American Contract Compliance Association Training in Cincinnati, Ohio on September 9-14 , 2003 , with costs not to exceed $2 , 070 . 00 . 4 . Travel request for two Police Investigators to travel to Kansas City/Topeka, Kansas for follow-up investigation on May 14-16, 2003 , with costs not to exceed $570 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 R IDGFT T,TV _TTEMS_TO RE AMFNDPTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 9, 2003 3 : 15 - 3 : 35 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 2 , 2003 , as proposed. NEW BUSTNESq 1 . Approval of renewal of contract with Par Mar Security Services to provide security services at city ramps—City Clerk. 2 . Approval of renewal of contract with City National & Staffing to provide cashier and attendant services at West 5th Street/Convention Center ramp—City Clerk. 3 . Garbage refund in the amount of $60 . 00 for 5312 Hammond Avenue—City Clerk. 4 . Garbage refund in the amount of $19 . 50 for 843 Kern Street— City Clerk. 5 . Travel request for Sergeant and six School Resource Officers to attend Iowa DARE Association Training Conference in LeMars, Iowa on July 13-15, 2003 , with costs not to exceed $1, 140 . 00, including use of city vehicle . PRE-AUTHORT7ATTON TO EXPEND OVER $1, 000 . 00 BUDGET T,TNE TTEMS TO BE AMRNITR1I BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk i FINANCE COMMITTEE June 2, 2003 3 :45 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 27, 2003 , as proposed. NEW RiTSTNPL S 1 . Amendment to travel request for Fire Fighter to attend ARFF Training School in Dallas, Texas on May 3-25, 2003 for an additional cost of $289 . 85 for gas and motel room. 2 . Recommendation on bids received for 4x4 pickup for Tri- County Drug Task Force—Superintendent of Central Garage . 3 . Travel request for Human Resources Manager to attend Seminar on Wages, Hour and Pay Issues in Bettendorf, Iowa on June 26, 2003 , with costs not to exceed $2 , 97 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTf)GFT LTNF TTFMS TO BF, AMRNfPT) BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 27, 2003 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 19, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase five desk top computers, ten laptop computers, five AC adapters, one power point projector, two HP laser jet color printers, two HP mobile printers, three in-car MDC mount scanners and printers and three Panasonic in-car computers at a total cost of $52 , 375 . 00—Police Chief . 2 . Authorization to purchase a new desktop computer at a cost of $1 , 813 . 00 and one laptop computer at a cost of $1, 916 . 00— Associate Engineer. 3 . Authorization to seek Requests for Proposals for cell phones for city departments—City Clerk. 4 . Authorization to seek joint bids with Black Hawk County for office supplies—City Clerk. 5 . Amendment to travel request for Airport Director to attend 75th Annual American Association of Airport Executives in Los Angeles, California on April 26-May 1, 2003 , for an additional cost of $667 . 92 . 6 . Travel request for Property and Evidence Coordinator to attend Management of Evidence and Recovered Property Course in Woodbridge, Illinois on June 9-12 , 2003 , with costs not to exceed $805 . 00 . 7 . Travel request for two Police Sergeants and two Police Officers to attend Midwest Association of Technical Accident Investigators Training Conference in Ames , Iowa on June 3-6 , 2003 , with costs not to exceed $1 , 264 . 00 . 8 . Recommendation on bids received for F .Y . 2003 Emergency Vehicle Access at Highway 21/San Marnan Drive—Associate Engineer. 9 . Authorization to make emergency repairs at the Highway 63 Lift Station-City Engineer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 Rtm TFT ITNE TTFMS TO RE AMFNDFD BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 19, 2003 4 : 15 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 12 , 2003 , as proposed. NEW BUSINESS 1 . Approval of invoice from R & L Landing in the amount of $899 . 97 for catering services for NorthWest Airline Press Conference Airport Director. 2 . Travel request for Contracts Compliance & Grants Coordinator to attend the Region VII All Pilots Forum in Chicago, Illinois on June 23-26, 2003 , with costs not to exceed $1, 060 . 00 3 . Travel request for Human Resources Director to attend National Society of Human Resource Management' s Annual Conference in Orlando, Florida on June 21-25, 2003 , with costs not to exceed $2 , 460 . 00 . 4 . Travel request for Airport Director to attend 75t'' Annual American Association of Airport Executives 2003 in Los Angeles, California on April 26 - May 1, 2003 , with costs not to exceed $3 , 498 . 92 . 5 . Authorization to purchase 8 computers and monitors at an estimated cost of $819 per unit—Waterloo Housing Authority Director. 6 . Approval of additional deck work for Byrnes Swimming Pool— Building Official/Maintenance Administrator. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BIJT)C;RT T,TNR TTEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 12 , 2003 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 5, 2003 , as proposed. NEW PTTS TNE,S S 1 . Authorization to seek bids for uniforms and supplies—Police Chief . 2 . Authorization to seek bids for photographic supplies and processing—Police Chief . 3 . Authorization to seek bids for ammunition and supplies— Police Chief . 4 . Travel request for Mayor to attend GFOA meeting and meeting with Moody' s Investment in New York, New York on May 16-20, 2003 , with costs not to exceed $1, 443 . 00 . 5 . Travel request for Human Rights Director, Education/Outreach Director, CVDAT Coordinating Council Member and Commissioners to attend Building Racially Inclusive Communities Conference in Des Moines, Iowa on May 15-16, 2003 , with costs not to exceed $886 . 80 . 6 . Travel request for CVDAT Members, Commissioners and Human Rights Commission staff to attend 26th Annual KBBG Banquet in Waterloo, Iowa on May 10 , 2003 , with costs not to exceed $280 . 00 . 7 . Recommendation on bids received for % ton, 4X4 Pickup Truck for Sign and Traffic Department—Superintendent of Central Garage . PRE-ATTTHORT7,ATTON TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO RR_AME,NDET2 1 . Request to increase Line Item 3361 (State Grant) and increase Line Item 1112 (Part Time) in the amount of $8 , 600 . 00—Director of Cultural & Arts Commission. 2 . Request to make numerous Line Item adjustments in the Cultural & Arts Commission Budget—Airport Director. 3 . Request to increase Line Item 3349 (GASA Tri-County) and Line Item 1302 (GASA Grant) in the amount of $4 , 751 . 20— Police Chief . 4 . Request to increase Line Item 3873 (Reimbursement) in the amount of $1, 240 . 00, Line Item 1569 (Vehicle Parts) in the amount $240 . 00 and Line Item 1371 (Building Maint . ) in the amount of $1, 000 . 00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 5, 2003 3 :30 - 3 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 28, 2003 , as proposed. NEW BTTSTNF„4q 1 . Authorization to purchase two FIST training suits at a cost of $2 , 558 . 32—Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 B1TTD IF,T LTNF, TTFMS TO BF AMFNDRP 1 . Authorization to increase Line Item 3831 (Registration Fee) and Line Item 1370 (Repair/Maint . ) in the amount of $1 , 350 . 00 in the Cable Commission Budget—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 28 , 2003 3 :45 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 21, 2003 , as proposed. NEW BUSTNESS 1 . Garbage refund in the amount of $55 . 50 for 1936 West 3rd Street and 423 Euclid Avenue—City Clerk. 2 . Authorization to seek bids for emergency access at Highway 21/San Marnan Drive . 3 . Travel request for Firefighter/Paramedic to attend Mobile Aircraft Rescue Training in Dubuque, Iowa on April 29, 2003 , with costs not to exceed $300 . 00 . 4 . Request to increase costs of contracted electrical work from not to exceed $10, 000 . 00 to $14, 000 . 00 for additional work at Prairie Grove—Leisure Services Director PRE-AUTHQRIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO PE AMFNDFJ 1 . Request to increase Line Item 1325 (Crime Prevention) and Line Item 3361 (State Grants) in the amount of $500 . 00— Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 21, 2003 3 : 10 - 3 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 14 , 2003 , as proposed. NEW BUSTNF;S,S 1 . Authorization to purchase ArcView software for use by the Traffic Department and a digital camera at a total cost of $1, 645 . 00—Senior Planner. 2 . Recommendation on bids received for F.Y. 2003 Traffic Control for Repair of Railroad Crossings Associate Engineer. 3 . Authorization to hold annual city equipment auction— Superintendent of Central Garage . 4 . Authorization to seek bids for % ton pickup truck for the Sign & Traffic Department and for new fuel pumps for fueling station on Black Hawk Street—Superintendent of Central Garage . 5 . Authorization to purchase new software for the pavement management system at a cost of $3 , 960 . 00—Associate Engineer. 6 . Travel request for Police Sergeant and three Police Officers to attend Canine Investigative Techniques course in Des Moines, Iowa on May 11-15, 2003 , with costs not to exceed $1, 252 . 00 . 7 . Travel request for Police Sergeant and three Police Officers to attend Canine/Canine Handler Certification Testing in Boone, Iowa on May 31-June 2 , 2003 , with costs not to exceed $905 . 00 . 8 . Travel request for Police Department Systems Analyst to attend software training in Des Moines, Iowa on May 4-6 , 2003 , with costs not to exceed $204 . 00 . 9 . Travel request for Contracts & Grants Coordinator to attend HUD Community Planning Division Environmental Training Seminar in Omaha, Nebraska on April 23-25 , 2003 , with costs not to exceed $340 . 00 . 10 . Authorization to purchase transmission cooler for fire apparatus at a cost of $1 , 226 . 80—Fire Chief . 11 . Garbage refund in the amount of $118 . 50 for 1808 Plymouth Avenue—City Clerk. 12 . Authorization to purchase a 12 x 20 building to be used for hands on confined space school in climate weather at a cost of $3 , 000 . 00—Fire Chief . 13 . Authorization to purchase a semi-tractor from Freightliner at a cost of $21 , 500 . 00—Fire Chief . PRF-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 JRUT)C-IET LTNE TTEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 14 , 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 7, 2003 , as proposed. NEW BUSINESS 1 . Authorization to purchase self-contained athletic field maintenance unit at a cost of $14, 287 . 00—Leisure Services Director. 2 . Authorization to purchase a cell phone at a cost of $150 . 00 and a monthly service cost of $34 . 00—Airport Director. 3 . Travel request for Investigations Sergeant to travel to Monterey County, California on February 28- March 5, 2003 to interview persons regarding a murder case, with costs not to exceed $782 . 75 . 4 . Travel request for Senior Planner to attend Effective Zoning Administration Technique course in Madison, Wisconsin on May 4-7, 2003 , with costs not to exceed $926 . 00 . 5 . Authorization to purchase fencing at a cost of $1 , 135 . 52— Fire Chief . 6 . Authorization to purchase firefighter clothing at a cost of $1, 696 . 60—Fire Chief . 7 . Authorization to seek bids to sell 1966 American LaFrance Aerial—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET T,TNE ITEMS TO RE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 7, 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 31, 2003 , as proposed. NEW RTISTNES 1 . Travel request for Education Director, Adult Program Coordinator, Curator and JAG Designer to attend Frank Lloyd Wright Symposium in Indianapolis, Anderson and West Lafayette, Indiana on April 25-27, 2003 , with costs not to exceed $1, 224 . 00 . 2 . Travel request for ICT Foreman to attend Educational Classes at Hawkeye Community College on February 6 - April 10, 2003, with costs not to exceed $420 . 00 . 3 . Airport Director to attend meetings with Kiehl-Hendrickson at Minneapolis, Minnesota in conjunction with air service application on March 28, 2003 , with costs not to exceed $162 . 00 . 4 . Signal Technician Foreman to attend 13th Annual Meeting and Exposition of Intelligent Transportation Systems in Minneapolis, Minnesota on May 19-22, 2003 , with costs not to exceed $420 . 00 . 5 . Traffic Engineer to attend 13th Annual Meeting and Exposition of Intelligent Transportation Systems in Minneapolis, Minnesota on May 19-22 , 2003 , with costs not to exceed $180 . 00 . 6 . Authorization to seek bids for installation of three new early warning sirens—Superintendent of Traffic Operations. 7 . Authorization to seek bids for green LEDs and green LED arrows—Superintendent of Traffic Operations . 8 . Approval of shipping costs for expenditures with prior approval of the Finance Committee—Chief Financial Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 s BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 1567 (Recreation Equipment) and Line Item 3800 (Miscellaneous Revenue) in the amount of $1, 085 . 00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 31, 2003 4 : 00 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 17, 2003 , as proposed. NEW BUSTNFSS 1 . Authorization to seek bids for various asphalt emulsions/bituminous products needed for upcoming Oiling, Seal Coating, Chip Sealing, Fog Sealing, Crack Sealing and making of oil patch material programs—Superintendent of Streets . 2 . Authorization to accept grant from Pioneer in the amount of $1, 000 . 00 to be used for technical rescue equipment—Fire Chief . 3 . Approval of bid received from Valuation Services in the amount of $5, 850 . 00 to provide appraisal services for numerous property located in the Rath Brownsfield area—City Planner. 4 . Approval of bid received from Earth Tech in the amount of $1, 800 . 00 to provide survey services of the former Construction Machinery Company site located just off of Linden Avenue and Glenwood Street—City Planner. 5 . Authorization to purchase protective clothing at a cost of $10, 873 . 80—Fire Chief. 6 . Travel request for Police Lieutenant to attend Urban Potential Seminar in Waterloo, Iowa on April 11, 2003 , with costs not to exceed $198 . 00 . 7 . Travel request for Associate Planner to attend COZO 2003 Spring Conference in Marshalltown, Iowa on April 16-18 , 2003 , with costs not to exceed $262 . 00 . 8 . Travel request for Fire Captain to attend Urban Potential Seminar in Waterloo, Iowa on April 11 , 2003 , with costs not to exceed $198 . 00 . 9 . Travel request for Battalion Chief to attend Urban Potential Seminar in Waterloo, Iowa on April 3 , 2003 , with costs not to exceed $198 . 00 . 10 . Travel request for three Police Officers to attend Field Training Officer Certification in Waterloo, Iowa on April 7- 11, 2003 , with costs not to exceed $750 . 00 . 11 . Travel request for Chief Electrical Inspector to attend the Iowa Chapter of the International Association of Electrical Inspectors meeting in Amana, Iowa on April 7-9, 2003 , with costs not to exceed $313 . 00 . 12 . Travel request for two Fire Captains to pick up 311 Platform in Weywagee, Wisconsin the week of March 24 , 2003 , with costs not to exceed $206 . 00 . 13 . Travel request for Building Official/Maintenance Administrator to attend ADA Symposium 2003 in Kansas City, Missouri on June 2-5, 2003 , with costs not to exceed $1 , 113 . 00 . 14 . Travel request for two Police Officers to attend Basic Level I Training School at Johnston, Iowa on April 7-July 11, 2003 , with costs not to exceed $6, 895 . 96 . 15 . Travel request for three Paramedic Students to attend Paramedic Testing in Waterloo, Iowa, on June 7-8 , 2003 , with costs not to exceed $645 . 00 . 16 . Travel request for Manager of Rehabilitation Services to attend recertification of Lead Inspector/Risk Assessor class in Waterloo, Iowa on April 30-May 1, 2003 , with costs not to exceed $270 . 00 . 17 . Travel request for Rehabilitation Specialist to attend recertification of Visual Risk Assessor class in Waterloo, Iowa on April 30, 2003 , with costs not to exceed $135 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RUDGT T VINE TTFMS TO BF AMFNT)FT2 BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk �� FINANCE COMMITTEE March 17, 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 10, 2003 , as proposed. NEW RTISTNFSS. 1 . Recommendation on bids received for two police bicycles and accessories—Police Chief . 2 . Authorization to contract with Allen Hospital Occupational Health Services to conduct hearing tests on approximately 300 employees in the Fire, Street, Waste Management, Garage, Airport, Leisure Services, Maintenance, Engineering and Police Departments at a cost of $13 . 50 per employee and respirator physicals on approximately 25 employees in Waste Management, Leisure Services and Police Departments at a maximum cost of $40 . 00 per employee—Human Resources Department . 3 . Garbage refund in the amount of $480 . 00 for 237 Miriam Drive—City Clerk. 4 . Garbage refund in the amount of $15 . 00 for 308 Maplewood Street—City Clerk. 5 . Travel request for Fire Department Instructor to teach class in Marshalltown, Iowa on March 19, 2003 , with costs not to exceed $135 . 00 . 6 . Amendment to travel request for Mayor to attend National League of Cities Conference in Washington DC on March 6-11, 2003 to include League of Cities Board meeting in Des Moines, Iowa. 7 . Travel request for Police Officer to attend FBI Instructor Development School in Johnston, Iowa on April 14-18 , 2003 , with costs not to exceed $293 . 00 . 8 . Travel request for Police Chief and Police Captain to attend FBI Academy Associates Spring 2003 Training Conference in Burlington, Iowa on April 9-11, 2003 , with costs not to exceed $320 . 00 . 8 . Travel request for Fire Captain and Battalion Chief to take 311 Platform for repair to Weywagee, Wisconsin on March 10- 11, 2003 , with costs not to exceed $206 . 00 . 9 . Travel request for Community Development Director to attend Community Development Block Grant Training for Practitioners in Washington, DC on June 20-25, 2003 , with costs not to exceed $1, 466 . 00 . 10 . Travel request for Chief Financial Officer to attend Government Finance Officer Association Conference in New York, New York on May 17-22 , 2003 , with costs not to exceed $2 , 775 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RITDGF,T LTNE ITEMS TO RE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 10 3 : 55 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 3 , 2003 , as proposed. NEW BUS TNF„S 1 . Authorization to purchase trailer for the Tech Rescue equipment at a cost of $4, 195 . 00—Fire Chief . 2 . Authorization to purchase microfilm reader/printer at a cost of $4 , 650 . 00—City Engineer. 3 . Travel request for Community Services Coordinator to attend training on Phoenix Fire Department' s Urban Survival Program and participate in Sun City' s Senior Home Audit Program in Phoenix, Arizona on March 15-21, 2003 , with costs not to exceed $1 , 350 . 00 . 4 . Travel request for Fire Department Instructor to teach Industrial Classes in Marshalltown, Iowa on March 11, 2003 , with costs not to exceed $135 . 00 . 5 . Travel request for Fire Department Instructor to teach Industrial Classes in Boscobel, Wisconsin on March 10-12 , 2003 , with costs not to exceed $380 . 00 . 6 . Travel request for Director of Leisure Services to attend Iowa Park and Recreation Association Spring Conference in Davenport, Iowa on April 6-9, 2003 , with costs not to exceed $467 . 00 . PRE-AUTRORIZATION TO EXPEND OVER $1, 000 . 00 RTTfGFT T,TNR ITEMS TO RR AMF,NDED 1 . Request to increase Line Item 3830 (Donations) and increase Line Item 1555 (Equip/Tools) in the amount of $4 , 195 . 00—Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 3, 2003 4 : 00 - 4 : 25 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 24 , 2003 , as proposed. NRW BITSTNRSS 1 . Authorization to accept bid from Scott' s Electric at an hourly rate of $29 .25 and Sieben Electric at an hourly rate of $50 . 00, at a not to exceed total of $10, 000 . 00, for electrical work at 1101 Campbell Avenue, Byrnes Tennis Center, golf pro shops, Straub Field and other park structures—Leisure Services Director. 2 . Authorization to pay invoice from Covenant Medical Center in the amount of $2 , 360 . 88 for medical drugs—Fire Chief . 3 . Travel request for Administrative Secretary to attend Web design course at Waverly, Iowa on March 10, 17, 24 and 31, 2003 , with costs not to exceed $164 . 00 . 4 . Travel request for two Fire Instructors to teach recertification class at Marshalltown, Iowa on February 10- 12 , 2003 , with costs not to exceed $427 . 01 . 5 . Travel request for Fire Engineer to attend ARFF Training School in Dallas, Texas on May 3-25, 2003 , with costs not to exceed $2 , 018 . 00 . 6 . Director of Cultural & Arts Commission to attend Cultural Advocacy Day and participate in conference held by Department of Cultural Affairs in Des Moines, Iowa on March 5-6, 2003 , with costs not to exceed $195 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTDGPT LTNR, TTFMS TO RR, AMFNTIFQ 1 . Request to decrease Line Item 1387 (Radio Equip) and increase Line Item 1377 (Radio Maint) in the amount of $500 . 00 ; decrease Line Item 1581 (Paint) and increase Line Item 1345 (Travel) in the amount of $800 . 00 ; decrease Line Item 1577 (Traffic Supplies) and increase Line Item 1522 (Light Bulbs) in the amount of $4 , 000 . 00 ; decrease Line Item 1581 (Paint) and increase Line Item 1343 (Postage) in the amount of $400 . 00 ; decrease Line Item 1581 (Paint) and increase Line Item 1571 (Equip Rep Prt) in the amount of $2 , 000 . 00 ; decrease Line Item 3820 (Sales Tax Refund) and increase Line Item 1576 (Traffic Parts) in the amount of $6 , 000 . 00—Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 24 , 2003 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 17, 2003 , as proposed. NW BUSINESS 1 . Travel request for two Police Officers to attend Basic Level II Intermediate Officer Certification Academy in Waterloo, Iowa on March 3-April 25, 2003 , with costs not to exceed $4 , 000 . 00 . 2 . Travel request for Curator to return art exhibits to Minneapolis, Minnesota on March 8-9, 2003 , with costs not to exceed $175 . 00 . 3 . Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2003 Spring Conference in West Des Moines, Iowa on March 13-14 , 2003 , with costs not to exceed $243 .48 . 4 . Garbage refund in the amount of $50 . 00 for 738 April Street— City Clerk. PRE-AUIHORI7,ATION_ TO EXPEND OVER $1, 000 . 00 RUDGFT T1TNF, TTFMS TO RE AMFNDEQ 1 . Request to decrease Line Item 3624 (Copier Commissions) and increase Line Item 1352 (Photo & Copy Reproduction) in the amount of $5, 000 . 00 and decrease Line Item 1356 (Linen Rental) and increase Line Item 1353 (Printing) in the amount of $1 , 500 . 00—Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 17, 2003 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 10, 2003 , as proposed. NF,W RTTSTNRRS 1 . Authorization to purchase two ambulances—Fire Chief . 2 . Authorization to seek bids for two new police bicycles— Police Chief . 3 . Garbage refund in the amount of $90 . 00 for 508 Edwards Street—City Clerk. 4 . Garbage refund in the amount of $75 . 00 for 1620 Baltimore Street—City Clerk. 5 . Travel request for Forestry Foreman to attend Certified Tree Worker Climber Specialist Exam at Ames, Iowa on March 10, 2003 , with costs not to exceed $150 . 00 . 6 . Travel request for Fire Instructors to teach recertification class at Lennox Corp. in Marshalltown, Iowa on February 27- 28, 2003 , with costs not to exceed $270 . 00 . 7 . Travel request for Fire Instructors to teach Operations Level Class for Garber Fire Department and surrounding areas on February 22-23 , 2003 , with costs not to exceed $215 . 00 . 8 . Travel request for Business & Marketing Manager to attend workshop at Rock Island, Illinois on February 28, 2003 , with costs not to exceed $105 . 00 . 9 . Travel request for Fair Housing Coordinator and Attorney to attend Training Course in Fair Housing Laws and Enforcement in Baltimore, Maryland on March 16-21, 2003 , with costs not to exceed $5, 493 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET T,TNR TTRMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 10, 2003 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 3 , 2003 , as proposed. NRW RUSTNRSR 1 . Travel request for Mayor to meet with representatives of the State Department of Commerce and attend Iowa League of Cities Legislative Day and League Executive Board meeting in Des Moines, Iowa on February 11-13 , 2003 , with costs not to exceed $189 . 00 . 2 . Travel request for Fire Captain to travel to Dallas, Texas for certification of arson dog on May 31 - June 6, 2003 , with costs not to exceed $880 . 00 . 3 . Travel request for Manager of Rehabilitation Services and Rehabilitation Specialist to attend Housing Quality Standards Certification Workshop in Manhattan, Kansas on March 3-6, 2003 , with costs not to exceed $900 . 00 each. 4 . Travel request for two Fire Instructors to teach Recertification Class in Marshalltown, Iowa on February 11- 12, 2003 , with costs no to exceed $270 . 00 . 5 . Garbage refund in the amount of $360 . 00 for 814 West 4th Street-City Clerk. 6 . Authorization to sell fire engine side compartments—Fire Chief . 7 . Authorization to repair Medic 331 at a cost of $2 , 213 . 82— Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RITTX1FT LTNF,_TTF,MS TO RE AMFNflF'J) 1 . Request to increase Line Item 3361 (State Grants) and Line Item 2128 (Dual Radar Units) in the amount of $3 , 600 . 00— Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 3 , 2003 4 :25 - 4 :45 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 27, 2003 , as proposed. NEW BITSTNFSS 1 . Approval of request for Hotel/Motel Discretionary funding in the amount of $3 , 500 . 00 to pay for city' s share of an airline consultant contract Airport Director. 2 . Garbage refund in the amount of $51 . 00 for 1145 Minnesota Street—City Clerk. 3 . Travel request for Airport Director to attend 75th Annual American Association of Airport Executives at Los Angeles, California on April 26-May 1, 2003 , with costs not to exceed $2 , 831 . 00 . 4 . Travel request for Assistant City Planner to attend Excelling as a First-Time Supervisor Workshop in Cedar Falls, Iowa on March 19, 2003 , with costs not to exceed $159 . 00 . 5 . Travel request for Police Officer to attend ASP Tactical Baton Instructor Course in Johnston, Iowa on January 28-29, 2003 , with costs not to exceed $138 . 00 . 6 . Amendment to travel request for Chief Plumbing Inspector to attend 2000 Uniform Plumbing Code Seminar in Cedar Rapids, Iowa on January 14-15, 2003 , for an increase in the amount of $18 . 35 . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 RTTDC;F,T T,TNF,_TTFMS TO RR AMFNTFTZ 1 . Request to increase Line Item 1319 and Line Item 3800 in the amount of $18, 000 . 00—Airport Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 27, 2003 4 : 15 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 21, 2003 , as proposed. NEW RITSTNES,S. 1 . Travel request for Mayor to attend National League of Cities Congressional City Conference in Washington, D.C. on March 6-11, 2003 , with costs not to exceed $1, 765 . 00 . 2 . Fire Department Community Services Coordinator to attend Lifesavers 2003 - National Conference on Highway Safety Priorities in Chicago, Illinois on March 8-11, 2003 , with costs not to exceed $1, 045 . 00 . 3 . Fire Lieutenant to attend Rope and Rescue Technician I/II Class in Iowa City, Iowa on May 19-23 , 2003 , with costs not to exceed $1, 031 . 20 . 4 . Travel request for Director of Cultural & Arts Commission to attend governance/board development workshop and participate in Coalition activities in Washington, DC on March 20-26, 2003 , with costs not to exceed $1, 672 . 00 . PRE-AUTHORT7ATTON TO EXPEND OVER $1, 000 . 00 PtTf SET T,.TWE TTEMS TO BF AMENflPJ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 21, 2003 4 :20 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 13 , 2003 , as proposed. NEW RTJSTNF„4q 1 . Authorization to purchase ArcView software upgrades at a cost of $1, 035 . 95—Assistant City Planner. 2 . Approval of modified Memorandum of Agreement with the Transportation Security Administration to provide law enforcement at the Waterloo Regional Airport—Police Chief . 3 . Authorization to purchase opticom equipment for 2002-2003 at a total cost of $24, 442 . 00—Fire Chief . 4 . Approval of reduction of sewer fees for low-income and elderly residents—City Clerk. 5 . Travel request for Assistant City Engineer and Associate Engineer to attend 39th Annual Concrete Paving Workshop in Des Moines, Iowa on February 5-7, 2003 , with costs not to exceed $425 . 00 . 6 . Travel request for two Electricians to attend Brown Traffic Products Annual Training in Davenport, Iowa on January 27- 30, 2003 , with costs not to exceed $338 . 00 . 7 . Travel request for Mayor, City Planner, Community Development Board Member and Interim Community Development Director to travel to Washington, DC with the Cedar Valley Coalition on March 23-26, 2003 , with costs not to exceed $7, 000 . 00 8 . Fire Lieutenant to attend Confined Space Rescue Technician Class in St . Paul, Minnesota on February 16-21, 2003 , with costs not to exceed $1 , 398 . 80 . 9 . Amendment to travel request for Cultural & Arts Director to attend Iowa Museum Associations quarterly board meeting in Des Moines, Iowa on January 13-15, 2003 to increase cost from $95 . 00 to $134 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RUDGF;T T,TNR TTEMS TO RF,_AMFNDFTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 13 , 2002 3 : 45 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 6, 2003 , as proposed. NEW RTJSTNRSS 1 . Travel request for City Engineer to attend Asphalt Paving Conference and Steering Committee meeting in Ames, Iowa on January 28-29, 2003 , with costs not to exceed $251 . 90 . 2 . Travel request for two Mechanics to attend Blackflow Recertfication Training in Waverly, Iowa on January 29, 2003 , with costs not to exceed $300 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTT)GFT LTNE TTRMS TO RE AMRNDRQ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 6 , 2003 3 : 00 - 3 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 16, 2002 , as proposed. NEW RUS T NF S 1 . Authorization to install play structure at Prairie Grove Park at a cost of $46 , 097 . 00—Leisure Services Director. 2 . Authorization to purchase additional 2003 Chevrolet Malibu from Rydell Chevrolet at a cost of $14 , 898 . 00 to be used by Planning and Zoning—Superintendent of Central Garage. 3 . Authorization to sell two 1992 Caprices and one 1992 Ford Tempo—Fire Chief . 4 . Request to purchase terrorism coverage for city property from Travelers at a cost of $2 , 874 . 00—City Clerk. 5 . Approval of reduction of sewer fees for low-income and elderly residents—City Clerk. 6 . Amendment to travel request for Traffic Engineer and Signal Tech Foreman to attend 2002 Users Group meeting in Davenport, Iowa on December 3-5 , 2002 for an additional cost of $111 . 32 for mileage expenses . 7 . Travel request for Firefighter to attend classes in Emitsburg, Maryland on March 29-April 4 , 2003 , with costs not to exceed $110 . 03 . 8 . Travel request for two Haz Mat Team Leaders to attend Modular Emergency Response Radiological Transportation Training and State Hazardous Materials Team meeting in Newton, Iowa on January 8-9, 2003 , with costs not to exceed $665 . 53 . 9 . Travel request for two Police Officers to attend Iowa Law Enforcement Academy Basic Level 1 Class in Johnston, Iowa on January 13 - April 10 , 2003 , with costs not to exceed $6, 917 . 94 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to transfer $40, 000 . 00 from Line Item 2152 (City Hall Building Improvement) to Line Item 2132 (Swimming Pool Improvements) ; $10, 000 . 00 from Line Item 2152 (Library Improvements) to Line Item 2132 (Swimming Pool Improvements) ; $15, 000 . 00 from Line Item 2152 (Cultural & Arts Improvements) to Line Item 2132 (Swimming Pool Improvements) —Building Official/Maintenance Administrator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk