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HomeMy WebLinkAbout2002 FINANCE COMMITTEE December 16, 2002 3 : 10 - 3 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 9, 2002 , as proposed. NEW BUSINESS 1 . Travel request for City Forester to attend International Society of Arboriculture - Midwest Chapter Annual Conference in Springfield, Missouri on February 4-7, 2003 , with costs not to exceed $522 . 00 2 . Travel request for Mayor Rooff to attend 71st Winter Meeting of the United States Conference of Mayors in Washington, DC on January 22-24 , 2003 , with costs not to exceed $1, 733 . 00 . 3 . Travel request for Director of Cultural & Arts Commission and Curator to travel to West Lafayette, Indiana and Chicago, Illinois to meet with artists and curators and attend opening of F. L. Wright Exhibit on February 1-5, 2003 , with costs not to exceed $695 . 00 . ADD - 4 . Revised travel request for Director of Cultural & Arts Commission to travel to West Lafayette, Indiana and Chicago, Illinois on November 25-27, 2002 , with original costs not to exceed $428 . 00 and corrected travel request not to exceed $488 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 R TUGET T,TNR ITEMS TO RR AMRNfPJ) BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 9, 2002 3 :35 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 2, 2002, as proposed. NRW BTTSTNFSS 1 . Authorization to purchase two dual antenna radar units at a cost of $3 , 584 . 00—Police Chief . 2 . Approval of Consolidated Urban Revitalization Area Application Assistant City Planner. 3 . Authorization to purchase used truck mounted snow blower at a cost not to exceed $18 , 000 . 00—Superintendent of Central Garage. 4 . Authorization to repair Battalion 300 at a cost of $4, 155 . 60—Fire Chief . 5 . Approval of Mutual Aid 28E Agreement with members of the Black Hawk County Firemen' s Association to provide fire and emergency assistance—Fire Chief . 6 . Sewer refund in the amount of $1, 368 . 03 for 1966 Newell Street—City Clerk. 7 . Travel request for Executive Director, Fair Housing Coordinator, two Human Rights Investigators and two Human Rights Commissioners to attend RECCR Annual Meeting/HUD Training in Kansas City, Missouri on December 11-13 , 2002 , with costs not to exceed $2, 187 . 46 . 8 . Travel request for Captain/Medical Supervisor and Community Services Coordinator to attend classes at the National Academy in Emmitsburg, Maryland on January 18-February 1, 2003 , with costs not to exceed $396 . 00 . PPE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTTDGFT T,TNF; TTFMS TO RF AMRNDRT2 1 . Authorization to increase Line Item 266-07-7830-2118 in the amount of $11, 775 . 00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 2 , 2002 3 : 55 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 18, 2002 , as proposed. NEW BUSTNFSR 1 . Recommendation on bids received for two v-box salt spreaders—Superintendent of Central Garage . 2 . Authorization to purchase body armor at a total cost of $9, 118 . 80—Police Chief . 3 . Travel request for Golf Manager to attend Minnesota Golf Show at Minneapolis, Minnesota on February 21-23 , 2002 , with costs not to exceed $429 . 40 . 4 . Travel request for Cultural & Arts Curator to return artwork to Springfield, Ohio on December 14-15, 2002 , with costs not to exceed $470 . 00 . 5 . Travel request for Interim Community Development Director to attend Monitoring HOME: Monitoring Your Program for Compliance Training at Omaha, Nebraska on December 2-5, 2002 , with costs not to exceed $450 . 00 . 6 . Travel request for Police Lieutenant to attend Police Management School at Johnston, Iowa on December 1-6, 2002 , with costs not to exceed $635 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LTNE TTFMS TO BF AMFNDEQ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 18, 2002 4 : 50 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 12 , 2002 , as proposed. NEW RUSTNFSa 1 . Authorization to lease postage machine at a cost of $505 . 00 per month for 60 months—City Clerk. 2 . Authorization to purchase an electronic subscription for the NPFA resource manual at a cost of $1, 444 . 50—Fire Chief . 3 . Authorization to purchase a copy machine—City Engineer. ADD - 4 . Travel request for Director of Cultural & Arts Commission to meet with curators in West Lafayette, Indiana and Chicago, Illinois on November 25-27, 2002 , with costs not to exceed $428 . 00 . PRE-AUTHORIZATION TO__EXP__END OVER $1, 000 . 00 BUDGET T,TNE TTEMS TO BE AMENDFT2 BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 12 , 2002 3 :40 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of November 4, 2002 , as proposed. NFW RITSTNFSS 1 . Authorization to seek bids for two v-box salt spreaders to be used by the Street Department—Superintendent of Central Garage . 2 . Authorization to purchase 1995 F250 Ford extended cab at a cost of $2 , 500 . 00 to be used by Central Garage mechanics— Superintendent of Central Garage . 3 . Authorization to purchase SCBA Dynamic Tester and laptop computer at a cost of $9, 320 . 00—Fire Chief. 4 . Authorization to purchase computer and camera equipment at a cost of $9, 133 . 72—Police Chief . 5 . Approval of bid from Winninger Realtors in the amount of $900 . 00 to provide appraisal services in conjunction with acquisition of property to be used for an additional right turn lane near property located at 1234 Flammang Drive— Associate Planner. 6 . Travel request for Traffic Engineer and Signal Tech Foreman to attend 2002 Users Group Meeting in Davenport, Iowa on December 3-5, 2002 , with costs not to exceed $170 . 00 each. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTDOF,T T,TNF,_TTFMS TO BF; AMFNT)FTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 4 , 2002 4 : 00 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 28 , 2002 , as proposed. NEW BUSTNFSSZ 1 . Recommendation on bids received for F.Y. 2003 Airport/Midport Signage - Aluminum Lettering—Associate Engineer. 2 . Request of Waterloo Tent & Tarp Company Inc . for an extension of five years to their existing loan agreement with a new balloon due date of October 1, 2007—City Planner. 3 . Authorization to purchase one Chevrolet Malibu for the Police Department from Rydell Chevrolet at a cost of $14, 898 . 00—Superintendent of Central Garage . 4 . Authorization to purchase two F450 Super Duty trucks for the Street Department and one F450 Super Duty truck for Leisure Services Department and one 7-passenger mini van for the Planning and Zoning Department—Superintendent of Central Garage. 5 . Travel request for Chief Mechanical Inspector to attend 2000 Uniform Mechanical Code Seminar in Cedar Rapids, Iowa on January 16-17, 2003 , with costs not to exceed $190 . 00 . 6 . Travel request for Chief Plumbing Inspector to attend 2000 Uniform Plumbing Code Seminar in Cedar Rapids, Iowa on January 14-15, 2003 , with costs not to exceed $190 . 00 . 7 . Travel request for Combination Inspector to attend International Building Code Seminar in Des Moines, Iowa on December 12-13 , 2002, with costs not to exceed $220 . 00 . 8 . Travel request for Plan Review Specialist to attend Fire Protection Design Alternatives Seminar in Urbandale, Iowa on November 21, 2002 and Cedar Rapids, Iowa on December 5, 2002, with costs not to exceed $230 . 00 . 9 . Authorization to purchase four Crown Victoria for the Police Department from Dewey Ford at a cost of $20, 559 . 80 each— Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 FITMC-IFT TiTNR TTRMS TO RR AMFNDFD BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk " '.• FINANCE COMMITTEE October 28, 2002 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 21, 2002 , as proposed. NEW BUSTNESS 1 . Approval of bid received in the amount of $3 , 734 . 00 for installation of a drop ceiling in the Emergency Management Office at Regional Training Center-Fire Chief . 2 . Recommendation on bids received for copy machine for Clerk/Finance Department-City Clerk. 3 . Recommendation on bids received for copy machine for Police Department-Police Chief . 4 . Recommendation on bids received for copy machine for Leisure Services Department-Leisure Services Director. 5 . Garbage refund in the amount of $330 . 00 for 1207 Kimball Avenue-City Clerk. 6 . Travel request for Leisure Services Director to attend National Recreation and Park Association Public Golf Management Institute and Trade Show in Fort Myers, Florida on November 30 - December 7, 2002 , with costs not to exceed $1, 504 . 50 . 7 . Authorization to purchase two additional extended cab pickup trucks from Dick Witham Ford at a price of $15, 655 . 00 each and one standard cab pick up truck at a price of $12 , 749 . 00- Superintendent of Central Garage PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RITT)C;ET LINE TTEMS TO RE AMPATTYP Z 1 . Request to increase Line Item 3361 (State Grants) and Line Item 2127 (Photo Equipment) in the amount of $8 , 000 . 00- Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 21, 2002 3 : 10 - 3 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 14 , 2002 , as proposed. NEW RTTSTNFSS 1 . Approval of proposal from the University of Northern Iowa Institute for Decision Making to prepare revised Vision Iowa application at a cost of $2 , 500 . 00—City Planner. 2 . Garbage refund in the amount of $150 . 00 for 1141 Lincoln Street—City Clerk. 3 . Travel request for four Police Officers to attend Northwestern University Center for Public Safety' s First Line Supervisor School in Johnston, Iowa on November 4-8, 2002 , with costs not to exceed $1, 303 . 12 . 4 . Approval of bid from B& B in the amount of $800 . 00 to fill void under the pavement on Sixth Street between Washington Street and Jefferson Street--Associate Engineer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET T,TNE ITEMS TO RE AMEND-FT-1 BILLS PAYMENT ADJOURNMENT • Nancy Eckert City Clerk FINANCE COMMITTEE October 14 , 2002 4 : 10 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of October 7, 2002 , as proposed. NRW_RITSTNRSS 1 . Travel request for Assistant City Planner and Senior Planner to attend Current Issues in Subdivision Annexation and Zoning Law Seminar in Des Moines, Iowa on December 18 , 2002 , with costs not to exceed $275 . 00 each. 2 . Travel request for Chief Financial Officer to attend Iowa League GASB 34 Roundtable and Iowa Municipal Finance Officer' s Association fall meeting in Des Moines, Iowa on October 23-24 , 2002 , with costs not to exceed $237 . 60 . 3 . Approval of Calendar Year 2003 Garbage Exemption Application Forms—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RUDC;F,T T,TNR TTEMS TO BR AMRNDRQ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 7, 2002 4 : 55 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 30, 2002 , as proposed. NEW R TSTNESS 1 . Authorization to seek bids for a new command vehicle at an estimated cost of $45, 000 . 00—Fire Chief. 2 . Authorization to purchase System 7 In-Car Video System at a cost of $3, 650 . 00 and ten replacement microphones at a cost of $150 . 00—Police Chief . 3 . Authorization to purchase forensic light source at a cost of $6, 000 . 00, plus $150 . 00 shipping—Police Chief . 4 . Authorization to do consortium bid with the City of Fort Madison to purchase a street sweeper at a cost of $82 , 996 . 00—Superintendent of Central Garage. 5 . Travel request for Director of Cultural & Arts Commission to attend Association of Midwest Museums Conference in Minneapolis, Minnesota on November 14-16, 2002 , with costs not to exceed $425 . 00 . 6 . Travel request for two Police Officers to attend Urban Potential Seminar in Waterloo, Iowa on October 1, 2002 , with costs not to exceed $396 . 00 . 7 . Travel request for two Police Officers to attend International Association of Bomb Technicians and Investigators Conference in Indianapolis, Indiana on October 26-November 1, 2002 , with costs not to exceed $1, 734 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTDGET LTNR TTEMS TO RR AMRNDRTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 30, 2002 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 23, 2002, as proposed. NRW RUSTNF„SS 1 . Authorization to purchase Mobile Vision System 7 In-Car Video System at a cost of $3, 650 . 00, plus $102 . 00 shipping costs—Police Chief. 2 . Approval of cost not to exceed $1, 000 . 00 to hold Building Community in the Midst of Diversity Conference on October 25-26, 2002—Neighborhood Services Coordinator. 3 . Authorization to amend installation of opticom system at West 4th and Ansborough to West 4th and Ridgeway at a cost of $2, 254 . 00—Fire Chief . 4 . Travel request for Housing Authority Director and two Housing Coordinators to attend NAHRO Conference in West Des Moines, Iowa on October 16-18, 2002 , with costs not to exceed $1, 023 . 00 . 5 . Travel request for two Police Investigators to travel to Chicago, Illinois on September 26-28, 2002 to investigate homicide, with costs not to exceed $880 . 00 . 6 . Travel request for City Planner and two Associate Planners to attend Brownfields 2002 Convention in Charlotte, North Carolina on November 12-15, 2002 , with costs not to exceed $3 , 475 . 50 . 7 . Travel request for two Associate Planners to attend U.S . EPA Region 7 Fourth Annual Brownfields All-Pilots Forum in Wichita, Kansas on October 9-11, 2002, with costs not to exceed $830 . 00 . 8 . Travel request for Fire Lieutenant to attend Course Design Instructional Methodology Class in Emmetsburg, Maryland on December 2-13 , 2002 , with costs not to exceed $198 . 00 . 9 . Travel request for Director of Cultural & Arts Commission to attend 2002 Iowa & Nebraska Museum Associations Joint Conference in Council Bluffs/Omaha on October 6-8, 2002, with costs not to exceed $290 . 00 . PRF-AUTHORT7ATTON TO FXPFND OVF,,$ $1 , 000 . 00 RTTr)COFT T,TNF, TTEMS TO RE AMF,NDFTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 23, 2002 4 :25 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 16, 2002 , as proposed. NEW BITSTNFS,S 1 . Recommendation on bids received for three 2003 mid-size cars—Superintendent of Central Garage. 3 . Approval of payment in the amount of $10, 000 . 00 to Fairview Cemetery—Leisure Services Director. 4 . Authorization to purchase fabricated fiberglass wet well liner for the Anaerobic Lagoon Effluent wet well structure in conjunction with the Interceptor Corrosion Control Project at a cost not to exceed $8, 800 . 00—Superintendent of Waste Management Services . 5 . Authorization to install an opticom system at West 4th and Ansborough at a cost of $2, 254 . 00—Fire Chief . 6 . Travel request for Education Director and Education Coordinator to attend Art Educators of Iowa Annual Conference in Decorah, Iowa on October 4-6, 2002, with costs not to exceed $212 . 00 . 7 . Approval of amendment to travel request for Education Director and Volunteer Coordinator to attend Connecting Points : Training for Museum Docents in Brookings, South Dakota on September 30-October 2 , 2002 at an additional cost of $40 . 00 . 8 . Travel request for Police Officer to attend Basic Hostage Negotiations Course in Evanston, Illinois on October 27- November 1, 2002 , with costs not to exceed $1, 590 . 00 . 9 . Travel request for a Police Sergeant and three Police Officers to attend Narcotics Recertification testing for K-9 Handlers in Urbandale, Iowa on October 20-22 , 2002 , with costs not to exceed $892 .40 . 10 . Travel request for Police Investigator to attend 18th Annual Law Enforcement Intelligence Network Conference in Des Moines, Iowa on October 20-23 , 2002 , with costs not to exceed $455 . 00 . 11 . Travel request for Human Rights Executive Director, two Human Rights Investigators and two Human Rights Commissioners to attend National Association of Human Rights Workers - 55th Annual Training Conference in Charleston, West Virginia on October 27-31, 2002 , with costs not to exceed $7 , 290 . 40 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 MIDGET LTNF TTF,MS TO RR AMFNfED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 16, 2002 4 : 45 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of September 9, 2002 , as proposed. NEW BUSINESS_ 1 . Recommendation on bids received for duty weapons for Police Department—Police Chief . 2 . Recommendation on bids received for three mid-size pickups— Superintendent of Central Garage . 3 . Authorization to accept CDC grant in the amount of $150, 000 . 00 to be used for the Injury Prevention Program for the Fire Pals—Fire Chief . 4 . Travel request for Associate Engineer to attend Phase II Storm Water Seminar in Ames, Iowa on September 26, 2002 , with costs not to exceed $199 . 00 . 5 . Travel request for Community Development Coordinator to attend Exploring IDIS Training Workshop on November 5-6, 2002 and IDIS Plus Training Workshop on November 7-8, 2002 , in Omaha, Nebraska, with costs not to exceed $630 . 00 . 6 . Approval of plat of survey services for property acquired as part of the Greenhill Road Construction Project—Assistant City Planner. PPE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RITDGFT T,TNF TTFMS TO RR AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 9, 2002 3 :30 - 4 :00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Minutes of August 26, 2002, as proposed. NEW BUSINESS 1. Approval of contract with Winninger Realtors in the amount of $1, 000 . 00 for appraisal services for city-owned property, Dundee lots, Ansborough Acquisition No. 44-City Planner. 2 . Approval of contract with Earthtech in the amount of $900 .00 for surveying of excess property, Greenhill Road Construction Project-City Planner. 3 . Authorization for Web Site Development for Fire PALS Program, Phase I, Part B, in the amount of $7, 500 . 00-Fire Chief. 4 . Garbage refund in the amount of $178 .50 for 828 Hammond Avenue-City Clerk. 5 . Travel request for Arson Investigator and Fire Inspector to attend Fire Investigation Seminar and Annual Meeting in Waterloo, Iowa, on September 24-27, 2002, with costs not to exceed $250 . 00, including use of city vehicle. 6. Travel request for Fire Engineer to attend Aircraft Rescue Firefighting class in Duluth, Minnesota, on September 29-October 5, 2002, with costs not to exceed $1,459.00, including use of city vehicle. 7. Travel request for Curator to pick up artwork to be exhibited at Waterloo Center for the Arts in Springfield, Ohio, on September 21-22, 2002, with costs not to exceed $520 . 00, including use of city vehicle. 8 . Travel request for Education Director and Volunteer Coordinator to attend Connecting Points: Training for Museum Docents conference in Brookings, South Dakota, on September 30-October 2, 2002, with costs not to exceed $460 .00, including use of city vehicle. 9. Travel request for Police Investigator, Police Officer and Police Reserve Officers to attend Midwest Mounted Patrol Clinic certification course in Maple Plain, Minnesota, on September 17-22, 2002, with costs not to exceed $1, 100 .00 . 10 . Travel request for Police Officers to attend Field Training Officer Certification course in Appleton, Wisconsin, on September 29-October 4, 2002, with costs not to exceed $2, 229 .75, including use of city vehicle. 11. Travel request for Police Officer to attend ILEA Basic Level I Officer Certification Course in Johnston, Iowa, on September 15-December 20, 2002, with costs not to exceed $3 ,348 . 97 . 12 . Travel request for Police Officer to attend ILEA Basic Level I Officer Certification Course in Johnston, Iowa, on September 8-December 13, 2002, with costs not to exceed $3 , 588 . 97 . 13 . Travel request for Police Records Supervisor/System Manager to attend Fall 2002 Shield Technology Software Conference in Virginia Beach, Virginia, on September 13-18, 2002, with costs not to exceed $898 . 00 . 14 . Travel request for Community Development Coordinator to attend Community Development Block Grant Plus training program in Omaha, Nebraska, on September 16-19, 2002, with costs not to exceed $560 . 00, including use of city vehicle. 15 . Travel request for Assistant Sports Commissioner to attend Pool Operator certification course in Cedar Falls, Iowa, on January 14-15, 2002, with costs not to exceed $200 .00 . 16 . Travel request for two Paramedics to attend Pediatric Education for Pre- Hospital Professionals in Iowa City, Iowa, on October 7-8, 2002, with costs not to exceed $639.00, including use of city vehicle. 17 . Travel request for Fair Housing Coordinator to attend Fair Housing training in Kansas City, Missouri, on September 12-14, 2002 , with costs not to exceed $499 . 68 . 18 . Travel request for Human Rights Executive Director to attend to attend Fair Housing training in Kansas City, Missouri, on September 12-14, 2002, with costs not to exceed $337 .48, including use of city vehicle. PRE-AUTHORIZATION TO EXPEND OVER $500 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENTS ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 26, 2002 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 19, 2002 , as proposed. NFW RTTfTNFS,_ 1 . Authorization to purchase transmission auxiliary cooler for Engine 308 at a cost of $1, 233 . 50—Fire Chief . 2 . Authorization to purchase upgrade for Fire House Software and annual maintenance agreement at a total cost of $2 , 000 . 00—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER. $1, 000 . 00 BTTDGFT T,TNF, TTFMS TO RF, AMF,NDPJ) BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 19, 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 12 , 2002 , as proposed. NF,W RTTSTNFSR 1 . Travel request for two Police Sergeants to attend National Homicide Seminar in Kansas City, Missouri on October 25-30, 2002 , with costs not to exceed $1, 815 . 00 . 2 . Travel request for Director of Cultural & Arts Commission to attend Iowa Museum Association Board Meeting and Retreat in Council Bluffs/Omaha on August 26-27, 2002 and to attend State Historical Society meeting in Des Moines, Iowa on August 28 , 2002 , with costs not to exceed $350 . 00 . ADD - 3 . Request to amend travel request to attend International Fire/Rescue Securing the Future Seminar in Kansas City to include mileage in the amount of $238 . 71—Fire Chief . PRF-ATTTHORT7ATTON TO EXPEND OVER $1, 000 . 00 RTTT)C;FT LTNF TTF,MS TO BF AMRNDPJ) BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 12 , 2002 4 : 00 - 4 : 30 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of August 5, 2002 , as proposed. NEW BUSINESS 1 . Recommendation on bids received for spraying trees and shrubs along the Flood Control System—Associate Engineer. 2 . Authorization to purchase four tires for Quint 308 at an estimated cost of $1, 950 . 00—Fire Chief . 3 . Authorization to seek proposals for new ambulance for Fire Rescue—Fire Chief . 4 . Authorization to survey excess property acquired as part of the Greenhill Road Construction Project Assistant City Planner. 5 . Recommendation on bids received for office furniture for the Police Department—Police Chief . 6 . Authorization to seek bids for copier for Clerk/Finance Department—City Clerk. 7 . Authorization to seek bids for copier for Records Division in the Police Department—Police Chief . 8 . Authorization to seek bids for duty weapons—Police Chief . 9 . Travel request for Councilperson to attend Iowa League of Cities 104th Annual Conference and Exhibits in Cedar Rapids, Iowa on September 18-20 , 2002 , with costs not to exceed $290 . 00 . 10 . Authorization for three Fire Rescue personnel to attend Hawkeye Community College Paramedic Program at a total cost of $1, 900 . 00—Fire Chief . 11 . Authorization to work with city departments on purchases for FY 2003 Capital Equipment Program—Superintendent of Central Garage . 12 . Approval of proposal from IKON Office Solutions for a copy machine at a cost of $5, 947 . 00—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RtJT)ORT T,TNE TTEMS TO RR AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 5, 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 29, 2002 , as proposed. NRW BUSTNRSS 1 . Authorization to purchase transmission parts for Ambulance 338 at a cost of $3 , 535 . 67—Fire Chief . 2 . Travel request for Building Official/Maintenance Administrator to attend Joint BOCA, ICBO AND SBCCI Codes Forum in Fort Worth, Texas on September 29-October 5, 2002 , with costs not to exceed $2 , 390 . 00 . 3 . Travel request for City Engineer to attend American Public Works Association Iowa Chapter 2002 Fall Conference in West Des Moines, Iowa on August 21-23 , 2002 , with costs not to exceed $379 .46 . 4 . Travel request for Firefighter to attend 40 hour Aircraft Rescue Firefighting Class in Duluth, Minnesota on August 25- 30, 2002 , with costs not to exceed $1, 470 . 00 5 . Travel request for Young Arena Maintenance staff to attend Zamboni Maintenance and Ice Surface Seminar in New Hope, Minnesota on August 8-9, 2002 , with costs not to exceed $195 . 00 . PRE-AUTHORIZATION TO EXPEND OVER- $1, 000 . 00 R[TDGRT LTNR TTRMS TO RR AMRNDFJ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 29, 2002 3 : 15 - 3 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 22 , 2002, as proposed. NEW RTLLTNESS 1 . Authorization to purchase three stair chairs at a total cost of $5, 685 . 00—Fire Chief . 2 . Request for payment of $10, 000 . 00 to Fairview Cemetery— Leisure Services Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO RE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 22 , 2002 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 8, 2002 , as proposed. NEW BtTSTNESS 1 . Authorization to repair 311 Platform at an estimated cost of $5, 000 . 00 to $7, 000 . 00—Fire Chief . 2 . Travel request for Chief Electrical Inspector to attend 2002 Western Section IAEI Annual & Nebraska Chapter' s 50tn Anniversary Meeting in Kearney, Nebraska on September 14-18, 2002 , with costs not to exceed $985 . 00 . 3 . Travel request for Crime Lab Investigator to attend Basic Fingerprint School in Kansas City, Missouri on August 4-9, 2002 , with costs not to exceed $793 . 50 . 4 . Authorization to purchase one Stryker ambulance cot at a cost of $3 , 417 . 00—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER- S_1, 000 . 00 BUDGET T TN TT M TO BE AM ND D BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 8 , 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of July 1, 2002 , as proposed. NEW BUSINESS 1 . Authorization to proceed with the purchase of three refrigerators for fire headquarters at a total cost of $1, 049 . 51—Fire Chief . 2 . Travel request for Assistant City Attorney to attend International Municipal Lawyers Association Annual Seminar in Denver, Colorado on October 19-23 , 2002 , with costs not to exceed $2 , 004 . 40 . 3 . Travel request for Councilperson to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa on September 18-20, 2002 , with costs not to exceed $290 . 00 . 4 . Travel request for City Clerk to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa on September 18-20, 2002 , with costs not to exceed $290 . 00 . 5 . Travel request for Police Investigator to attend Computer Crime Investigator Certification Training in Kansas City, Missouri on August 4-9, 2002 , with costs not to exceed $1, 739 . 80 . 6 . Travel request for Fire Chief to attend Fire Service Management Class in Emmetsburg, Maryland on October 6-17, 2002 , with costs not to exceed $192 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $l, 000 . 00 RITT)G1 T T,TNF; ITEMS TO RE AmENTIFT� BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 1, 2002 2 : 30 - 3 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 24 , 2002 , as proposed. NF,W RTTSTNFSS 1 . Approval of services agreement with City Attorney—Chief Financial Officer. 2 . Approval of auto allowance and cell phone allowance for the Mayor—Chief Financial Officer. 3 . Approval of credit card policy—Chief Financial Officer. 4 . Approval of travel policy—Chief Financial Officer. 5 . Travel request for two School Resource Officers to attend 13th Annual D.A.R.E. Association Training Conference in Carroll, Iowa on July 13-16, 2002, with costs not to exceed $734 . 85 . 6 . Travel request for Police Training Officer to attend State Firearms Instructor Certification Course in Johnston, Iowa on July 28-August 9, 2002 , with costs not to exceed $581 . 90 . 7 . Travel request for three School Resource Officers to attend 13th Annual D.A.R.E. Association Training Conference in Carroll, Iowa on July 14-16, 2002 , with costs not to exceed $984 . 80 . 8 . Travel request for Police School Resource Unit Sergeant to attend 13t Annual D.A.R.E. Association Training Conference in Carroll, Iowa on July 15-16, 2002 , with costs not to exceed $250 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTT GET T,TNF TTEMS TO RP,, AMFNTTED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 24, 2002 3 : 00 - 3 :20 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 17, 2002 , as proposed. NFW 1RITSTNF,SS. 1 . Approval of payment of $4 , 200 . 00 for additional architectural services in conjunction with the Depot Renovation Project—City Planner. 2 . Sewer refund in the amount of $58 . 40 for 1934 Partridge Lane—City Clerk. 3 . Travel request for Mayor, City Planner, and Community Development Director to travel to Washington, DC on July 14- 16, 2002 to discuss federal funding opportunities for Affordable Housing, with costs not to exceed $1, 344 . 00 each. 4 . Travel request for Fire Chief to attend International Fire- Rescue Securing the Future Conference in Kansas City, Missouri on August 22-25, 2002, with costs not to exceed $992 . 75 . 5 . Councilperson to attend Iowa League of Cities 104th Annual Conference and Exhibit in Cedar Rapids, Iowa on September 18-20, 2002 , with costs not to exceed $290 . 00 . 6 . Request to transfer EDI grant funds in the amount of $80, 424 . 35 for police expenses in the Brownfield area and transfer the payroll amount for June 28, 2002—Chief Financial Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RtTTl(;F,T LTNR TTFMS TO BF AMFNT)FTZ 1 . Request to transfer $13 , 000 . 00 from Line Item 1710 (Claims & Contingencies) to Line Item 1393 (Subsidies)—Director of Waterloo Housing Authority. 2 . Request to transfer $8 , 000 . 00 from Line item 1710 (Claims & Contingencies) to Line Item 1310 (Professional Services)— Director of Waterloo Housing Authority. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 17, 2002 3 : 50 - 4 : 10 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 10 , 2002 , as proposed. NEW BTTSTNF,SS, 1 . Approval of roof replacement for FBO Maintenance Shop at a cost of $25, 900 . 00 and the Fire Station at a cost of $22 , 400 . 00—Assistant Director of Aviation. 2 . Approval of request from Main Street Waterloo for allocation of FY02 funds in the amount of $20 , 000 . 00—Chief Financial Officer. 3 . Authorization to create web site for the Fire Pals Program at a cost of $7, 500 . 00—Fire Chief . 4 . Travel request for two Police Officers to attend School Resource Officer School in Cedar Rapids, Iowa on June 24-28 , 2002 , with costs not to exceed $1, 050 . 00 for both. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 PITT-WIRT LTNF TTF;MS TO RR AMFNTWJ) BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 10, 2002 3 : 35 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of June 3 , 2002 , as proposed. NF,W_BTTSTNFS,S 1 . Recommendation on bids received for ammunition—Police Chief . 2 . Recommendation on bids received for a copy machine—Police Chief . 3 . Authorization to seek bids for a copy machine for Fire Headquarters—Fire Chief . 4 . Authorization to purchase a power point projector at a cost of $2 , 300 . 00—Fire Chief . 5 . Authorization to purchase a used microfilm reader/printer at a cost of $8, 000 . 00—City Engineer. 6 . Garbage refund in the amount of $25 . 50 for 1245 Prospect Boulevard—City Clerk. 7 . Garbage refund in the amount of $30 . 00 for 416 Charles Street—City Clerk. 8 . Approval of Change Order No. 1 for a net increase in the amount of $1, 145 . 00 in conjunction with Anaerobic Digesters Lead Abatement, Waterloo Water Pollution Control Facilities, Contract No. 629—Assistant Superintendent of Waste Management Services . 9 . Travel request for Police Captain to attend 210th Session of the FBI National Academy at Quantico, Virginia on July 6- September 21, 2002 , with costs not to exceed $1, 191 . 90 . 10 . Travel request for Associate Engineer to attend training class for Auto Cad Map Software on July 15-17, 2002 , at West Des Moines, Iowa, with costs not to exceed $227 . 00 . 11 . Travel request for Director of Cultural & Arts Commission to attend and participate in Folklife Fest and attend Cultural Caucus in Dodgeville, Wisconsin and Des Moines, Iowa on June 21-25, 2002 , with costs not to exceed $270 . 00 . 12 . Travel request for Curator and President of Friends of the Art Center to attend Museum Pest Control Workshop, conduct research for upcoming Junior Art Gallery exhibition, pick up works from collection and shipment of clay in Minneapolis, Minnesota on June 21-23 , 2002 , with costs not to exceed $695 .40 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LTNE ITEMS TO RE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 3 , 2002 4 : 15 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 28 , 2002 , as proposed. NFW BTTSTNFSS 1 . Authorization to sell two fire engines—Fire Chief . 2 . Recommendation on bids received for photographic supplies— Police Chief . 3 . Recommendation on bids received for photographic processing— Police Chief . 4 . Recommendation on bids received for uniforms—Police Chief . 5 . Recommendation on bids received for security services at city ramps—City Clerk. 6 . Recommendation on bids received for one mid-size 4/4 pickup and one 34 ton van—Superintendent of Central Garage . 7 . Travel request for Contract Compliance Officer and Associate Planner to attend Phase I Environmental Site Assessment Practices for Commercial Real Estate in Kansas City, Kansas on June 24-26, 2002 , with costs not to exceed $795 . 00 each. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTTX4F,T T,TNF ITRMS TO RF, AMFNTTED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 28, 2002 4 : 15 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Minutes of May 20, 2002 , as proposed. NEW BUSINESS 1 . Authorization to transfer three (3) computers from the police department to the 911 Communications Board- Police Chief . 2 . Authorization to survey property generally located from East 6th to East llth Streets by Schenk Engineering at a cost of $3 , 600 . 00-Assistant City Planner. 3 . Travel request for Airport Board member to attend 2002 FAA Central Regional Airports Conference in Kansas City, Missouri on June 10-12, 2002 , with costs not to exceed $591 . 00 . 4 . Approval of amendment to original travel request for an increase in cost of $139 . 00 for Chief Financial Officer to attend GFOA Annual Conference in Denver, Colorado on June 15-20, 2002 . -Chief Financial Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $4, 000 . 00 from Line Item 1710 (Claims and Company) to Line Item 1390 (Contract Services) -Waterloo Housing Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 20, 2002 4 :20 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 13 , 2002 , as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $10 . 50 for 926 Williston Avenue—City Clerk. 2 . Garbage refund in the amount of $6. 00 for 404 Oaklawn Avenue—City Clerk. 3 . Garbage refund in the amount of $45 . 00 for 1007 Wellington Street—City Clerk. 4 . Travel request for Director of Aviation to attend 2002 FAA Central Regional Airports Conference in Kansas City, Missouri on June 10-12 , 2002, with costs not to exceed $591 . 00 . 5 . Travel request for Police Sergeant and Police Officer to travel to Denver, Indiana to test and purchase new police canine on June 2-5, 2002 , with costs not to exceed $572 . 78 . 6 . Travel request for Fire Fighter to attend Lifesavers 2002 - National Conference on Highway Safety Priorities in Lake Buena Vista, Florida on June 7-13, 2002, with costs not to exceed $1, 650 . 00 . 7 . Travel request for Executive Director of Human Rights Commission, Fair Housing Coordinator, four Human Rights Commissioners and Director of Jesse Cosby Center to attend National Fair Housing Policy Conference in Lake Buena Vista, Florida on June 8-14, 2002, with costs not to exceed $14, 654 . 50 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 RTJT)C;RT LINE ITEMS TO RE AMF,NT)RTZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 13 , 2002 4 : 10 - 4 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of May 6, 2002 , as proposed. NRW RTTSTNRRS, 1 . Request to seek bids for one 4/4 pickup truck for Electrical Department and one % ton van for Building Inspection Department—Superintendent of Central Garage . 2 . Travel request for four Police Officers to attend 2002 Midwest Association of Traffic Accident Investigators Conference in Minneapolis, Minnesota on June 11-14 , 2002 , with costs not to exceed $1, 740 . 00 . 3 . Travel request for Maintenance Electrician to attend NEC2002 Code Update Class in Waterloo, Iowa on May 20 , 2002 , with costs not to exceed $165 . 00 . 4 . Travel request for Electrical Foreman to attend NEC2002 Code Update Class in Waterloo, Iowa on May 21, 2002 , with costs not to exceed $165 . 00 . 5 . Travel request for Human Rights Executive Director, Fair Housing Coordinator, four Human Rights Commissioners and Director of Jesse Cosby Center to attend National Fair Housing Policy Conference in Lake Buena Vista, Florida on June 8-15, 2002, with costs not to exceed $14 , 654 . 50 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTITIGRT T,TNR TTRMS TO RR AMRNP7T1 BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk r-. FINANCE COMMITTEE May 6, 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 29, 2002 , as proposed. NFW BUSINESS 1 . Recommendation on bids received for chassis and snow/salt/sand equipment—Superintendent of Central Garage . 2 . Recommendation on bids received for police canine—Police Chief . 3 . Authorization to seek bids for office furniture—Police Chief . 4 . Authorization to seek bids for security services at city ramps—City Clerk. 5 . Approval of Memorandum of Understanding with U. S . Department of Transportation Security Administration for reimbursement of costs to provide Police Officers at Waterloo Airport through December 1, 2003—Police Chief . 6 . Authorization to replace overhead door at corporate hanger at a cost of $10 , 706 . 00—Assistant Director of Aviation. 7 . Approval of amendment to original travel request for an increase in cost of $100 . 00 for Police Investigator to attend Law Enforcement Intelligence Network Criminal Intelligence Course in Des Moines, Iowa on May 6-17, 2002 . 8 . Travel request for Medical Supervisor to attend Management of Emergency Medical Service Class in Emmitsburg, Maryland on June 2-14, 2002 , with costs not to exceed $192 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTDC;FT TJNE ITEMS TO BF AMFNDETZ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 29, 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 15, 2002 , as proposed. NEW BUSINESS 1 . Authorization to seek bids for ammunition supplies—Police Chief . 2 . Authorization to seek bids for uniforms and supplies—Police Chief . 3 . Authorization to seek bids for photographic supplies and processing—Police Chief . 4 . Authorization to transfer 4 PCs from the Police Department to the 911 Board for use in the Public Safety Answering Point Communications Center—Police Chief . 5 . Authorization to donate retired police canine to Officer Jeffrey Harrington—Police Chief . 6 . Authorization to seek bids for seven police patrol rifles— Police Chief . 7 . Approval of payment in the amount of $10, 000 . 00 to Fairview Cemetery—Leisure Services Director. 8 . Garbage refund in the amount of $27 . 00 for 226 Western Avenue—City Clerk. 9 . Sewer refund in the amount of $22 .40 for 922 Forest Avenue— City Clerk. 10 . Approval of amendment for an increase in cost of $14 . 00 to original travel request for police lieutenant to attend the Midwest Regional Law Enforcement and Mental Health. Conference . 11 . Travel request for two Police Officers to attend Field Training Officer Certification Course in Appleton, Wisconsin on May 5-10, 2002 , with costs not to exceed $1, 700 . 00 . 12 . Travel request for two Human Rights Specials and two Human Rights Commissioners to attend Upper Midwest Regional Conference on Building Inclusive Communities in Minneapolis, Minnesota on May 1-3 , 2002 , with costs not to exceed $1, 120 . 00 . 13 . Travel request for Police Crime Lab Investigator to attend Crime Scene Photography Course in Johnston, Iowa on May 21- 23 , 2002 , with costs not to exceed $252 . 27 . 14 . Travel request for Mayor and Chief Financial Officer to travel to New York, NY for Moody' s Presentation on May 8-10 , 2002 , with costs not to exceed $2 , 470 . 00 . 15 . Travel request for Internal Auditor to attend GASB 34 Infrastructure Course in Des Moines, Iowa on June 10 , 2002 , with costs not to exceed $260 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LTNE TTEMS TO RE AMENDED 1 . Request to increase Line Item 1512 (Tri Co. TF Expenditure) and Line Item 3603 (Tri Co. TF Forfeiture) in the amount of $30 , 000 . 00—Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 15, 2002 4 :40 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 8 , 2002 , as proposed. NEW R[TSINES,S 1 . Authorization to proceed with plans to construct a new roof structure at Waterloo Riverfront Stadium office area and concession stand at a cost of $26, 903 . 00—Leisure Services Director. 2 . Authorization to seek bids for asphalt emulsions/bituminous products for the upcoming Oiling, Seal Coating, Chip Sealing, Fog Sealing, Crack Sealing and oil patch material programs—Superintendent of Streets . 3 . Authorization to seek bids for police canine—Police Chief . 4 . Authorization to purchase a Sam' s Club Membership for the Police Department at a cost of $30 . 00 per year—Police Chief . 5 . Approval of renewal of contracts with City & National Staffing to provide parking cashier services and attendant staffing for the West 5th Street/Convention Center ramp and Municipal Airport—City Clerk. 6 . Authorization to spend an additional $49, 000 . 00 for renovations at Gates and Byrnes Pools—Building Official/Maintenance Administrator. 7 . Travel request for two Maintenance Electricians to attend seminar on National Electric Code updates in Waterloo, Iowa on May 20, 2002 , with costs not to exceed $330 . 00 . ADD - 8 . Travel request for Traffic Engineer to attend Intelligent Transportation Society of America 12th Annual Meeting in Long Beach, California on April 27-May 2 , 2002 , with costs not to exceed $390 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 JRITTl(;ET T,TI►TE ITEMS TO RE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 8 , 2002 4 :20 - 4 : 45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of April 1, 2002 , as proposed. NFW BITSTNFSS 1 . Authorization to seek bids for three early warning sirens— Superintendent of Traffic Operations . 2 . Authorization to purchase hazmat suits at a total cost of $930 . 58—Fire Chief . 3 . Approval of contract with Allen Hospital Occupational Health Services to conduct hearing tests on approximately 300 employees in the Fire, Street, Waste Management, Garage, Airport, Leisure Services, Maintenance, Engineering and Police Departments at a cost of $13 . 50 per employee and respirator physicals on approximately 25 employees in the Waste Management, Leisure Services and Police Departments at a maximum cost of $38 . 00 per employee—Personnel Analyst . 4 . Travel request for three Police Officers to attend ILEA Basic Level 1 Certification Course in Johnston, Iowa on April 15-July 12 , 2002 , with total costs not to exceed $8, 466 . 17 . 5 . Travel request for Police Investigator to attend Law Enforcement Intelligence Network Criminal Intelligence Course on May 6-17, 2002 in Des Moines, Iowa, with costs not to exceed $625 . 00 . 6 . Travel request for ICT Tech to attend NEC 2002 Code Update Class on May 20, 2002 in Waterloo, Iowa, with costs not to exceed $165 . 00 . ADD - 7 . Travel request for Assistant Aviation Director to attend AAAE Air Service Conference in Des Moines, Iowa on April 7- 9, 2002 , with costs not to exceed $389 . 00 . PRE-AUTHORI7ATION TO EXPEND OVFR $1, 000 . 00 RITD@FT T,TNF TTFMS TO RR AMFNDET2 BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 1, 2002 4 :20 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 25, 2002 , as proposed. NEW BUSINESS 1 . Authorization to purchase a cascade system and replace a cylinder on the aerial at a total cost of $2 , 198 . 24—Fire Chief . 2 . Authorization to purchase 250 smoke detectors at a cost of $1, 500 . 00 using the Love Our Kids grant—Fire Chief . 3 . Authorization to purchase two pickup trucks from State bid and seek bids for one snow control truck—Superintendent of Central Garage . 4 . Travel request for Police Officer to attend Highway Drug Investigations Course in Johnston, Iowa on May 14-16, 2002, with costs not to exceed $120 . 00 . 5 . Travel request for Police Lieutenant to attend Trends & Techniques in Internal Affairs School in Louisville Kentucky on May 19-24 , 2002 with costs not to exceed $1, 209 . 00 . 6 . Travel request for Mayor Rooff to attend Vision Iowa Board meeting in Des Moines, Iowa on April 10, 2002 , with costs not to exceed $440 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RITT)C;ET TLTNE TTEMS TO RE AM7N1-7Tl 1 . Request to transfer $2 , 260 . 00 from Line Item 1111 (Salaries- Regular) to Line Item 2118 (Office Furniture)—Fire Chief . 2 . Request to decrease Line Item 1581 (Paint) and increase Line Item 1374 (Mobile Equipment) in the amount of $2 , 500 . 00; decrease Line Item 1577 (Sign Materials) and increase Line Item 1522 (Light Bulbs) in the amount of $2 , 000 . 00— Superintendent of Traffic Operations . 3 . Request to transfer $2 , 000 . 00 from Line Item 1400 (Utilities) to Line Item 1569 (Vehicle Parts) ; $250 . 00 from Line Item 1400 (Utilities) to Line Item 1561 (Office Supplies)—Leisure Services Director. 4 . Request to transfer $898 . 00 from Line Item 2153 (Shop Equipment) to Line Item 1392 (Subscriptions) —Superintendent of Streets . 5 . Request to decrease Line Item 1130 (Benefit Reimbursement) in the amount of $400 . 00, Line Item 1307 (Lease) in the amount of $1, 000 . 00, Line Item 1313 (Legal Services) in the amount of $3 , 800 . 00, Line Item 1351 (Advertise) in the amount of $2 , 000 . 00, Line Item 1352 (Photo & Copy) in the amount of $3 , 200 . 00; increase Line Item 1112 (Salaries-Part Time) in the amount of $10, 000 . 00, Line Item 1344 (Telephone) in the amount of $300 . 00, Line Item 1392 (Subscriptions & Info) in the amount of $100 . 00—Executive Director of Human Rights Commission. 6 . Request to transfer $8 , 000 . 00 from Line Item 1513 (Chemicals) to Line Item 1112 (Salaries-Part Time)— Superintendent of Waste Management Services . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 25, 2002 3 :30 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 18, 2002 , as proposed. NFW RTLS_TNRSS 1 . Authorization to seek bids for rock salt—Superintendent of Streets . 2 . Authorization to purchase software for Fire and EMS reporting at a cost of $4 , 038 . 33—Fire Chief . 3 . Approval of Line-Item Budget Control Policy—Chief Financial Officer. 4 . Travel request for Building Official/Maintenance Administrator to attend ADA Symposium and Expo 2002 in Kansas City, Missouri on May 6-9, 2002 , with costs not to exceed $820 . 00 . PRE-AUTHORIZATION TO EXPEND OVER$500 . 00 RTTTlC;F,T LTNF TTFMS TO RR AMFNrWS) 1 . Request to transfer $1, 000 . 00 from Line Item 1371 (Building Maintenance) to Line Item 1352 (Photo & Copy) ; $4, 000 . 00 from Line Item 1371 (Building Maintenance) to Line Item 1571 (Equipment Parts) ; $4 , 000 . 00 from Line Item 1390 (Contracted Services) to Line Item 1319 (Other Professional)—Leisure Services Director. 2 . Request to transfer $800 . 00 from Line Item 1581 (Paint Supplies) to Line Item 1569 (Vehicle Parts) ; $100 . 00 from Line Item 1575 (Metal Supplies) to Line Item 1571 (Equipment Parts) ; $3 , 200 . 00 from Line Item 1353 (Printing) to Line Item 1537 (Horticulture) ; $1, 000 . 00 from Line Item 1344 (Phone) to Line Item 1537 (Horticulture) ; $20 . 00 from Line Item 1511 (Aggregate) to Line Item 1785 (Refunds)—Leisure Services Director. 3 . Request to increase Line Item 1313 (Legal Expense) in the amount of $5, 021, Line Item 1352 (Photo & Copy) in the amount of $1, 185 , Line Item 1780 (Elections) in the amount of $5, 329, Line Item 1392 (Inform & Subscriptions) in the amount of $500 ; decrease Line Item 1710 (Claims & Contingency) in the amount of $12 , 035—City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 18 , 2002 3 :45 - 4 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 11, 2002 , as proposed. NF,W BUSINESS 1 . Recommendation on bids received for oil distributor and chassis—Superintendent of Central Garage . 2 . Approval of emergency repairs on Engine #305 at a cost of $1, 505 . 24—Fire Chief . 3 . Authorization to test aerial apparatus at a cost of $1, 500 . 00—Fire Chief . 4 . Travel request for Manager of Rehabilitation Services to attend the Iowa NAHRO Spring Conference Seminar in Marshalltown, Iowa on April 18, 2002 , with costs not to exceed $130 . 00, with costs to be reimbursed. 5 . Travel request for Community Development Director and Community Development Coordinator to attend HUD Environmental Training in Des Moines, Iowa on April 8-10 , 2002 , with costs not to exceed $291 . 00 each, with costs to be reimbursed. 6 . Garbage refund in the amount of $528 . 00 for 1310 West 2nd Street—City Clerk. 7 . Travel request for Executive Director, Fair Housing Coordinator and two past Human Rights Commissioners to attend Regional Executive Council Conference on Human Rights in Kansas City, Missouri on April 2-5, 2002 , with costs not to exceed $2 , 003 . 00 . 8 . Travel request for Cultural & Arts Director and Program Coordinator for arts trip to Minneapolis, Minnesota on March 22-24, 2002 , with costs not to exceed $570 . 00, with costs to be reimbursed. 9 . Review of purchasing policy—Chief Financial Officer. 10 . Travel request for Fire Instructor to teach class for Alliant Energy in Portage, Wisconsin on March 18-19, 2002 , with costs not to exceed $345 . 00, with costs to be reimbursed. PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RTTf)GET LTNE TTEMS TO RE AMENTZET) 1 . Request to transfer $700 . 00 from Line Item 1710 (Claims & Contingency) to Line Item 1361 (Real Property; $3 , 000 . 00 from Line Item 1710 (Claims & Contingency) to Line Item 1371 (Building Maintenance)—Waterloo Housing Director. 2 . Request to decrease Line Item 1385 in the amount of $35 . 00 and Line Item 1561 in the amount of $1, 235 . 00 and increase Line Item 1351 in the amount of $15 . 00, Line Item 1353 in the amount of $361 . 00 and Line Item 1543 in the amount of $894 . 00 ; decrease Line Item 1582 and increase Line Item 1585 in the amount of $500 . 00 ; decrease Line Item 1595 in the amount of $1, 000 . 00 and Line Item 1597 in the amount of $2 , 000 . 00 and increase Line Item 1326 in the amount of $3 , 000 . 00—Library Business Office Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 11, 2002 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of March 4 , 2002 , as proposed. NFW RTTSTNFS,S 1 . Authorization to dispose of 91 bulletproof vests at a cost of $523 . 25—Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 FITTT)COFT T,TNF TTFMS TO RP, AMFNT)?I) 1 . Request to transfer $300 . 00 from Line Item 1344 (Telephone) to Line Item 1343 (Postage) ; $800 . 00 from Line Item 1315 (Training) to Line Item 1566 (Optimist) ; $1, 000 . 00 from Line Item 1400 (Utilities) to Line Item 1566 (Optimist) in the Sports Budget—Leisure Services Director. 2 . Request to transfer $400 . 00 from Line Item 1513 (Chemicals) to Line Item 1555 (Equipment/Tools) ; $600 . 00 from Line Item 1581 (Paint Supplies) to Line Item 1569 (Vehicle Parts)— Leisure Services Director. 3 . Request to increase Line Item 1325 (Crime Prevention) and Line Item 3361 (State Grants) in the amount of $885 . 00 ; increase Line Item 1346 (Travel-Training) and Line Item 3361 (State Grants) in the amount of $1, 000 . 00—Police Chief . 4 . Request to transfer $1, 600 . 00 from Line Item 1315 to Line Item 1574 (Safety Equipment Parts) —Fire Chief . 5 . Request to transfer $469 . 98 from Line Item 3722 (CDC Grant Refund for Car Lease) to Line Item 1390 (CDC Grant Contractual)—Fire Chief . 6 . Request to transfer $1, 000 . 00 from Line Item 1581 (Paint & Supplies) to Line Item 1374 (Construction Equipment) — Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 4 , 2002 3 : 30 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 25 , 2002 , as proposed. NFW BTIS TNFS,S 1 . Approval of rental payment in the amount of $6, 000 . 00 to Hazardous Materials Regional Training Center—Fire Chief . 2 . Travel request for Assistant City Attorney to attend Bankruptcy Seminar in Ames, Iowa on August 15-16, 2002 , with costs not to exceed $447 . 00 . 3 . Travel request for Police Lieutenant to attend 2002 Iowa Women' s Police Association Training Conference in Altoona, Iowa on March 24-26, 2002 , with costs not to exceed $258 .20 . 4 . Travel request for Leisure Service Director, Sports Commissioner, Assistant Sports Commissioner, and Program Supervisor to attend Iowa Park & Recreation Association State Conference in Waterloo, Iowa on March 25-27, 2002 , with costs not to exceed $435 . 00 . 5 . Travel request for Police Sergeant to travel to Springfield, Illinois on March 18-19, 2002 to pick up a copy machine, with costs not to exceed $185 . 00 . 6 . Travel request for Fire Instructor to teach class for Advanced Transformers in Boscobel, Wisconsin on March 6-8, 2002, with costs not to exceed. $330 . 00, costs to be reimbursed. PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RITTX7F,T T,TNF ITEMS TO RP,, AMFNDPS) 1 . Request to transfer $25, 000 . 00 from Line Item 1111 (Salaries-Regular) to Line Item 1114 (Time and Half) —Fire Chief . 2 . Request to decrease Line Item 1310 (Professional Services) in the amount of $1, 000 . 00 , Line Item 1390 (Contractual Services) in the amount of $3 , 500 . 00 and increase Line Item 1313 (Legal Services) in the amount of $4 , 500 . 00—City Attorney. 3 . Request to transfer $700 . 00 from Line Item 1710 (Claims & Contingency) to Line Item 1361 (Real Property) and $3 , 000 . 00 from Line Item 1710 (Claims & Contingency) to Line Item 1371 (Building Maintenance)—Waterloo Housing Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 25, 2002 3 : 30 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 18 , 2002 , as proposed. NEW BUSINESS, 1 . Garbage refund in the amount of $20 . 00 for 1222 Western Avenue—City Clerk. 2 . Travel request for ICT Foreman to attend 2002 National Electrical Code Changes Seminar in Waterloo, Iowa on March 6, 2002 , with costs not to exceed $235 . 00 . 3 . City Engineer to attend 48th Annual American Public Works Association Public Works Conference in Ames, Iowa on March 21-22 , 2002 , with costs not to exceed $261 . 90 . 3 . Assistant City Attorney to attend Bankruptcy Seminar in Ames, Iowa on August 15-16, 2002 , with costs not to exceed $447 . 00 . 4 . Chief Electrical Inspector to attend Annual Iowa Chapter Meeting of the International Association of Electrical Inspectors in Fort Dodge, Iowa on April 8-10 , 2002 , with costs not to exceed $269 . 00 . 5 . Director of Cultural & Arts Commission to participate in Cultural Advocacy Days in Des Moines, Iowa on February 20- 21, 2002 , with costs not to exceed $115 .00 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 BUDGET TIN IT MS TO B M .ND 1 . Request to transfer $3 , 000 . 00 from Line Item 1400 (Utilities) to Line Item 1571 (Equipment Parts) ; $2 , 500 . 00 from Line Item 1400 (Utilities) to Line Item 1376 (Office Equipment) in the Park Budget; transfer $1, 363 . 25 from Line Item 1345 (Travel Business) to Line Item 1376 (Office Equipment) ; $187 . 00 from Line Item 1342 (Local Transportation) to Line Item 1376 (Office Equipment) in the Sports Budget—Leisure Services Director. 2 . Request to increase Line Item 1112 (Salaries-Part Time) and Line Item 3873 (Reimbursements) in the amount of $1, 880 . 00— Leisure Services Director. 3 . Request to increase Line Item 1537 (Horticulture) and Line Item 3873 (Reimbursements) in the amount of $1, 000 . 00— Leisure Services Director. 4 . Request to decrease Line Item 1710 (Contingency) and increase Line Item 1319 (Other Professional Services) in the amount of $18, 000 . 00—Chief Financial Officer. 5 . Request to decrease Line Item 2118 and increase Line Item 1561 (Office Supplies) in the amount of $750 . 00—Neighborhood Services Coordinator. 6 . Request to transfer $54 , 477 . 00 from the General Fund to the Housing Trust Fund—Community Development Director. 7 . Request to transfer $8 , 000 . 00 from Line Item 1111 (Salaries) to Line Item 1319 (Other Professional Services) ; $188 . 00 from Line Item 1361 (Real Property Insurance) to Line Item 1392 (Subscriptions) ; $2 , 700 . 00 from Line Item 1361 (Real Property Insurance) to Line Item 1511 (Aggregates) ; $550 . 00 from Line Item 1361 (Real Property Insurance) to Line Item 1537 (Horticulture) ; $3 , 757 . 00 from Line Item 1111 (Salaries) to Line Item 1128 (Benefit Reimbursement) — Assistant Director of Aviation. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 18, 2002 4 : 15 - 5 : 00 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 11, 2002 , as proposed. NFW BTTSTNFSS 1 . Authorization to purchase computer equipment at a cost of $23 , 966 . 00—Police Chief . 2 . Recommendation on bids received for generator for Electrical Department—Superintendent of Central Garage . 3 . Garbage refund in the amount of $70 . 00 for 2135 Ashland Avenue—City Clerk. 4 . Travel request for Police Officer to attend Tactical Officer Certification Course in Cedar Rapids, Iowa on February 25- 28 , 2002 , with costs not to exceed $270 . 00 5 . City Forester to attend 46th Annual Shade Tree Short Course in Ames, Iowa on March 12-13 , 2002 , with costs not to exceed $188 . 60 . 6 . Police Lieutenant to attend Midwest Regional Law Enforcement and Mental Health Conference in Springfield, Illinois on March 19-22 , 2002 , with costs not to exceed $410 . 00 7 . Mayor, City Planner, Community Development Director and Community Development Board Member to meet with Iowa Legislators, HUD, EPA and EDA in Washington, DC on April 21 24 , 2002 , with costs not to exceed $1, 534 .40 per person. 8 . Travel request for Neighborhood Services Coordinator to attend Neighborhood Reinvestment Training on April 1-6, 2002, in Chicago, Illinois, with costs not to exceed $1, 960 . 00 . 9 . Travel request for Crime Lab Investigator to attend Marijuana Identification School on March 18-22 , 2002 in Des Moines, Iowa, with costs not to exceed $431 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 BTTflO T LTNF, TTF,MS TO RP, AMF,NDFD 1 . Request to transfer $100 . 00 from Line Item 1520 (software) to Line Item 1352 (Photo & Copy) ; transfer $118 . 85 from Line Item 1338 (Data Processing) to Line Item 1376 (Office Equipment)—City Planner. 2 . Request to transfer $1, 000 . 00 from Line Item 1346 (Travel- Professional) , $2, 000 . 00 from Line Item 1371 (Bldg/Grounds Maintenance) , $6, 600 . 00 from Line Item 1380 (Rent/Lease Prop) , $2 , 000 . 00 from Line Item 2106 (Computer Equipment) , $500 . 00 from Line Item 2118 (Office Furniture Equipment) , $1, 000 . 00 from Line Item 2152 (Bldg Improvements) , $6, 900 . 00 from Line Item 1400 (Utility Service) to Line Item 1569 (Vehicle Parts) —Superintendent of Waste Management Services . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 11, 2002 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of February 4 , 2002 , as proposed. NEW RTTSTNFSS 1 . Approval of funding in the amount of $10 , 000 . 00 for Cedar Valley Coalition—Chief Financial Officer. 2 . Approval of increase of cost in the amount of $480 . 59 to repair boiler at the Waterloo Library—Building Official/Building Administrator. 3 . Authorization to purchase GIS software at a cost of $600 . 00— Assistant City Planner. 4 . Approval of amended travel request for Mayor to attend Mayors Winter meeting in Washington DC and New York City on January 22-26, 2002 to increase expenditures from $2 , 125 . 00 to $2 , 242 . 39 . 5 . Travel request for Mayor Rooff to attend Vision Iowa Board meeting on February 12 , 2002 and Urban Mayor' s Summit on February 13 , 2002 in Des Moines, Iowa, with costs not to exceed $205 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RTTDOET LTNF TTEMS TO RE AMFNDEfl 1 . Request to increase Line Item 1371 (Building Maintenance) and Line Item 3720 (Gifts and Donations) in the amount of $9, 700 . 00—Sports Commissioner. 2 . Request to decrease Line Item 1324 in the amount of $3 , 000 . 00 , Line Item 1341 in the amount of $200 . 00, Line Item 1561 in the amount of $300 . 00 ; increase Line Item 1353 in the amount of $200 . 00 and Line Item 1543 in the amount of $3 , 300 . 00—Library Business Office Manager. 3 . Request to decrease Line Item 2118 (Office Equipment) and increase Line Item 1561 (Office Supplies) in the amount of $500 . 00—Neighborhood Services Coordinator. 4 . Request to decrease Line Item 1303 (Workshops) and increase Line Item 1315 (Education & Outreach) in the amount of $12, 260 . 00—Executive Director of Human Rights Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk d II FINANCE COMMITTEE February 4 , 2002 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Minutes of January 28, 2002 , as proposed. NFW RITSTNFSS_ 1 . Approval of emergency repairs to Engine #305 at a cost of $1, 819 . 10—Fire Chief . 2 . Authorization to seek bids to hire RN instructors to teach EMS classes—Fire Chief . 3 . Authorization to repair Engine #301 at a total cost of $1, 715 . 28—Fire Chief . 4 . Garbage refund in the amount of $90 . 00 for 629 West Mullan Avenue—City Clerk. 5 . Garbage refund in the amount of $10 . 00 for 206 Home Park Boulevard—City Clerk. 6 . Garbage refund in the amount of $16 . 50 for 2913 Randolph Street—City Clerk. 7 . Travel request for Two Fire Instructors to tech Technician Recertification Class in Marshalltown, Iowa on January 29- 30 , 2002 , with costs not to exceed $300 . 00 . PRF-AUTHORIZATION TO EXPEND OVER $500 . 00 RITT)C;FT LTNF, ITEMS TO RE AMF,NIlFD 1 . Authorization to decrease Line Item 3350 (Federal Grants) in the amount of $7, 563 . 00 and increase Line Item 3614 (Interest) in the amount of $7, 563 . 00, Line Item 1111 (Salaries) in the amount of $8, 017 . 00, Line Item 1114 (Overtime) in the amount of $43 , 437 . 00 , Line Item 1121 (FICA) in the amount of $2 , 993 . 00 , Line Item 1122 (IPERS) in the amount of $419 . 00 , Line Item 1123 (Disability) in the amount of $15 . 00 , Line Item 1131 (Health Insurance) in the amount of $922 . 00 , Line Item 1350 (Contractual Services) in the amount of $49, 500 . 00, Line Item 2118 (Office Furniture) in the amount of $2 , 600 . 00—Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 28 , 2002 3 : 00 - 3 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 22 , 2002 , as proposed. NEW RILSTNFSR 1 . Authorization to seek bids for a portable generator for the Electrical Department—Superintendent of Central Garage. 2 . Authorization to purchase vehicle equipment at a cost not to exceed $4 , 500 . 00—Police Chief . 3 . Authorization to purchase Mobile Vision System 7 In-Car Video System and ten additional microphone cords at a cost of $3 , 800 . 00—Police Chief . 4 . Authorization to seek bids for copy machine—Police Chief . 5 . Garbage refund in the amount of $180 . 00 for 728 West 2nd Street—City Clerk. 6 . Amendment of travel request for Director of Cultural & Arts Commission and Curator to travel to New York, Maine and Massachusetts to return exhibit, pick up art collection and meet with artists and collectors on January 7-15, 2002 , at a cost of $3 , 955 . 36 . 7 . Travel request for Leisure Services Construction Coordinator, Construction Foreman and two Park Maintenance • II to attend National Playground Safety Inspection Course and Exam in Marshalltown, Iowa on February 26-28, 2002, with costs not to exceed $1, 362 . 00 . 8 . Travel request for Fire Chief to attend Mid-Winter Chiefs Conference in Ames, Iowa on February 6-7, 2002 , with costs not to exceed $137 . 00 . 9 . Travel request for Associate Planner to attend National Park Service Urban Park and Recreation Recovery Workshop in Chicago, Illinois on January 29-30 , 2002 , with costs not to exceed $167 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RTTT)C;FT T,TNF TTFMS TO FP AMFNT)PJ 1 . Request to transfer $20, 000 . 00 from Line Item 1381 (Land Rent) to Line Item 1569 (Vehicle Parts)—Superintendent of Waste Management Services . 2 . Request to increase Line Item 1319 (Other Professional Services) and decrease Line Item 1377 (Radio Repair & Maintenance) in the amount of $4, 000 . 00; increase Line Item 3361 (State Grants) and Line Item 2127 (Photographic Equipment) in the amount of $4 , 000 . 00; increase Line Item 3350 (Federal Grants) and Line Item 1579 (Wearing Apparel) in the amount of $10, 443 . 00—Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 22, 2002 3 : 30 - 4 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 14, 2002, as proposed. NEW RUSTVESS 1 . Approval of amendment of original expenditure for tactical unit equipment at an additional cost of $160 . 00 for shipping cost—Police Chief . 2 . Approval of proposal from Earth Tech to provide administrative support services for the Waterloo Airport— Assistant Director of Aviation. 3 . Sewer refund in the amount of $329 . 60 for 2634 Cedar Terrace Drive—City Clerk. 4 . Garbage refund in the amount of $110 . 00 for 1980 Falcon Ridge—City Clerk. 5 . Travel request for Curator to attend "I' ll Make Me A World" celebration and conference in Des Moines, Iowa on January 25-27, 2002 , with costs not to exceed $250 . 00 . 6 . Travel request for Richard Earles, Don Temeyer, Dr. Charles Means and John Rathjen to meet with potential Economic Development Planning personnel for site visit for the Martin Luther King Jr. Drive Project and with city staff and entrepreneurs in Milwaukee, Wisconsin on January 25, 2002, with costs not to exceed $1, 450 ,00 . 7 . Rudy Jones, Neighborhood Services Coordinator, to attend Capital Access 2002 Conference in Washington, DC on February 26 - March 1, 2002 , with costs not to exceed $556 . 00 . 8 . Authorization to lease a truck for Fire PALS Program from Rydell Chevrolet for two years at a cost of $481 . 00 per month—Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 BUDGET TIN TT MS TO BE AMENDED 1 . Request to increase Line Item 1346 (Travel Expense) and decrease Line Item 1331 (Acquisition Expense) in the amount of $5 , 000 . 00—Director of Cultural & Arts Commission. 2 . Request to decrease Line Item 1303 (Workshops) and increase Line Item 1315 (Education & Outreach) in the amount of $2, 243 . 15—Director of Human Rights Commission. 3 . Request to increase Line Item 1567 (Recreational Equipment) and increase Line Item 3800 (Miscellaneous Revenue) in the amount of $140 . 00—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 14 , 2002 4 : 00 - 4 :25 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of January 7, 2002 , as proposed. NFW RTTSTNFSS. 1 . Recommendation on bids received for one 1-ton dump truck and one mid-size 4x4 pick up truck—Superintendent of Central Garage . 2 . Approval of annual Airport Liability coverage at a cost of $14 , 283 . 00—Assistant Director of Aviation. 3 . Authorization to purchase protective equipment at a cost of $20, 968 . 00—Fire Chief. 4 . Approval of additional cost of $15 . 60 to purchase four tires for Medic Unit 338—Fire Chief . 5 . Travel request for Human Rights Executive Director and two Human Rights Specialists to attend National Fair Housing School in Columbus, Ohio on February 2 - February 8 , 2002 , with costs not to exceed $3 , 979 . 17 . 6 . Travel request for City Engineer to attend 2002 Asphalt Paving Conference in Ames, Iowa on January 22 , 2002 , with costs not to exceed $125 . 00 . 7 . Travel request for three police officers to attend Field Training Associates course in Appleton, Wisconsin on January 20-25, 2002 , with costs not to exceed $2, 125 . 00 . 8 . Travel request for Assistant City Engineer to attend Iowa Concrete Paving Association' s 38`'l Annual Concrete Paving Workshop in Des Moines, Iowa on February 6-8 , 2002 , with costs not to exceed $287 . 06 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RITT)P T LTNF TTFMS TO RF AMFNT)FP 1 . Request to increase Line Item 1555 (Equipment and Tools) in the amount of $22 , 675 . 00 in the Golf Improvement Budget— Leisure Services Director. 2 . Request to transfer $500 . 00 from Line Item 1385 (Office Equipment) to Line Item 1785 (Refunds)—Leisure Services Director. 3 . Request to transfer $100, 000 . 00 from Line Item 1341 (Carriers) to Line Item 1390 (Contractual Services)— Superintendent of Waste Management Services . 4 . Authorization to decrease Line Item 1371 and increase Line Item 2114 in the amount of $9, 021 . 00—Library Business Office Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk 3 FINANCE COMMITTEE January 7, 2002 4 : 20 - 4 : 50 p .m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Tim Hurley Harold Getty Approval of Agenda, as proposed. Approval of Minutes of December 17, 2001, as proposed. NEW BUSTNFSS 1 . Approval of payment of $433 . 00 for inspection fees in conjunction with boiler repairs at the Waterloo Airport— Assistant Director of Aviation. 2 . Approval of medical surveillance physicals for 17 HazMat members—Fire Chief . 3 . Authorization to purchase automated external defibrillator at a cost of $2 , 750 . 00—Fire Chief . 4 . Approval of semi-annual EKG and Chest X-rays, medical assessment questionnaire, TB testing and pulmonary function testing—Fire Chief . 5 . Approval of emergency repairs on Engine #305 at a cost of $925 . 00—Fire Chief . 6 . Garbage refund in the amount of $40 . 00 for 903 Broadway Street—City Clerk. 7 . Travel request for Associate Planner to attend Environmental Protection Agency Region 7 Workshop in Kansas City, Kansas on January 7-8, 2002 , with costs not to. exceed $255 . 00 . 8 . Travel request for four police officers to attend Iowa Law Enforcement Academy Basic Level 1 Officer Certification in Johnston, Iowa on January 6-April 5 , 2002 , with costs not to exceed $10, 998 . 54 . PRE-AUTHORIZATION TO EXPEND OVER $500 . 00 RTTDOET TINE ITEMS TO BE AMFNTYPTZ 1 . Request to transfer $8 , 200 . 00 from Line Item 1111 (Salaries- Regular) to Line Item 1112 (Salaries-Part Time) —Fire Chief . 2 . Request to transfer $11, 758 . 00 from Line Item 1112 (Salaries-Part Time) to Line Item 1390 (Contractual Services) in the amount of $10, 110 . 00 and Line Item 1315 (Training) in the amount of $1, 648 . 00; transfer $4 , 405 . 00 from Line Item 1114 (Time & Half) to Line Item 1315 (Training) in the amount of $852 . 00 , Line Item 1335 (info & Ed) in the amount of $3 , 319 . 00 and Line Item 1346 (Travel- Training) in the amount of $234 . 00 ; transfer $386 . 00 from Line Item 1122 (IPERS-City) , $1, 500 . 00 from Line Item 2106 (Comput . Equip) , $240 . 00 from Line Item 1123 (Disability Payment) , $45 . 00 from Line Item 1113 (Longevity) , $148 . 00 from Line Item 2118 (Office Furniture) , $46 . 00 from Line Item 1111 (Salaries-Regular) to Line Item 1346 (Travel- Training) in the amount of $380 . 00, Line Item 1561 (Office Supplies) in the amount of $1, 960 . 00, Line Item 1580 (Cloth Clen) in the amount of $25 . 00—Fire Chief . 3 . Request to transfer $2 , 000 . 00 from Line Item 1346 (Travel- Training) to Line Item 1111 (Salaries-Regular) ; $1, 200 . 00 from Line Item 1376 (Office Equipment) to Line Item 1111 (Salaries-Regular) ; $500 . 00 from Line Item 1375 (Auto Equipment) to Line Item 1111 (Salaries-Regular) ; $500 . 00 from Line Item 1353 (Printing) to Line Item 1111 (Salaries- Regular) ; $500 . 00 from Line Item 1377 (Radio Maintenance) to Line Item 1111 (Salaries-Regular) ; $300 . 00 from Line Item 1352 (Photo Copy) to Line Item 1111 (Salaries-Regular) ; $375 . 00 from Line Item 1533 (Gasoline) to Line Item 1121 (FICA-City) ; $300 . 00 from Line Item 1555 (Equip/Tools) to Line Item 1122 (IPERS-City)—Building Official/Maintenance Administrator. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk