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HomeMy WebLinkAbout1999 FINANCE COMMITTEE December 20, 1999 4 :50 - 5: 10 p.m. Council Chambers Roll Call: Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of December 13, 1999, as proposed. NEW BUSINESS 1. Recommendation on bids received for replacement of intercom system for Ridgeway Towers Apartments—City Planner PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to transfer $1, 000.00 from Line Item 2106 (Computer Equipment) to Line Item 1561 (Office Supplies)Neighborhood Services Coordinator. 2. Request to transfer $50, 338 .53 from Line Item 2167 (WPCP) to Line Item 1119 (Misc. Pay) in the amount of $8, 000. 00, Line Item 1312 (Eng & Cons) in the amount of $7, 749.49, Line Item 1369 (Job Insurn) in the amount of $9, 328 .00, Line Item 1374 (Const Eqp) in the amount of $156.75, Line Item 1384 (Machinery) in the amount of $3, 549. 12, Line Item 1750 (Dbt Ser Ex) in the amount of $5, 026.43, Line Item 1785 (Refund Pay) in the amount of $2, 544.74, Line Item 2001 (Loc Aud Co) in the amount of $13, 984 . 00; transfer $19, 000. 00 from Line Item 3345 (FEMA Grant) to Line Item 1114 (Time & Half)— Superintendent of Water Pollution/Flood Control. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 13 , 1999 4 :30 - 4 :55 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of December 6, 1999, as proposed. NEW BUSINESS 1 . Authorization to proceed with cleaning four manholes and rehabilitating one manhole on the satellite interceptor at a cost not to exceed $4, 800 . 00 . 2 . Recommendation on bids received for truss repair on the 18th Street Bridge Associate Engineer. 3 . Authorization to contract with Nan McKay and Associates to conduct Occupancy Certification test in Waterloo—City Planner. 4 . Garbage refund in the amount of $60 . 00 for 200 Lafayette Street—City Clerk. 5 . Authorization to seek bids for seven new police vehicles— Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 FUDGET T,TNE TTEMS TO RE AMENDED 1 . Request to transfer $445 . 00 from Line Item 1310 (Professional Services) to Line Item 1130 (Benefit Reimbursement) in Ridgeway Towers Budget; transfer $1, 000 . 00 from Line Item 1112 (Salaries Part-Time) to Line Item 1130 (Benefit Reimbursement) , $1, 000 . 00 from Line Item 1112 (Salaries Part- Time) to Line Item 1114 (Time & Half) , and $8 , 000 . 00 from Line Item 2106 (Computer Equipment) to Line Item 1315 (Training) in the Section 8 Budget—City Planner. RILLS PAYMENT ADJOURNMENT TR NMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 6, 1999 5 : 10 - 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of November 22, 1999, as proposed. NEW BUSINESS 1 . Recommendation of bids received for sewer cleaner- Superintendent of Central Garage. 2 . Recommendation of bids received for asbestos removal at 2243 and 2251 Independence Avenue-City Planner. 3 . Authorization to proceed with Cellular Tower Consultant Review-Senior Planner. 4 . Authorization to purchase a rebuilt diesel engine and to rebuild the transmission for Engine 306 at an estimated cost of $10, 000-Fire Chief. 5 . Authorization to purchase a used plain paper document copier for $1, 500-City Engineer. 6. Authorization to seek bids for Five Sullivan Brothers Convention Center Sign Enhancement-Facilities Maintenance Supervisor. 7 . Garbage refund in the amount of $30 . 00 for 402 Newell Street-City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $500 . 00 from Line Item 2106 (Computer Equipment) to Line Item 1561 (Office Supplies) -Neighborhood Services Coordinator. 2 . Request to transfer $5, 143 . 75 from Line Item 3360 (Share- State) to Line Item 1537 (Horticulture) and $665 . 00 from Line Item 3873 (Reimbursements) to Line Item 1537 (Horticulture) -Leisure Services Director. 3 . Request to increase Line Item 3873 (Reimbursement for Services) in the amount of $560 . 00 and increase Line Item 1319 (Other Professional Services) in the amount of $560 . 00- Chief of Police. 4 . Request to increase Line Item 1325 (Crime Prevention) in the amount of $500 . 00-Chief of Police. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE November 22, 1999 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of November 15, 1999, as proposed. UNFINISHED RUSTNES,S 1 . Approval of invoice from K & W Electric, Inc. in the amount of $1, 542 . 50 for repairs to airport runway lighting Assistant Aviation Director. 2 . Approval of invoice from Magee Construction Company in the amount of $6, 960 . 87 for roof repairs to the director' s house- Assistant Aviation Director. NEW BUSINESS 1 . Approval of proposal to recodify Waterloo Code of Ordinances and purchase software for network and Internet use-City Clerk 2 . Garbage refund in the amount of $9 . 00 for 611 E. San Marnan Drive-City Clerk. 3 . Garbage refund in the amount of $60 . 00 for 1508 E. Franklin Street-City Clerk PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request that the following be transferred to Line Item 1351 (Advertising Account) : $35, 811 . 00 from Line Item 1111 (Salaries) , $4, 026 . 00 from Line Item 1131 (Health Insurance) , $2, 678 . 00 from Line Item 1121 (FICA - City) , $1, 375. 00 from Line Item 1122 (IPERS - City) , $1, 730 . 00 from Line Item 1362 (Vehicle Insurance) , $1, 000 . 00 from Line Item 1539 (Institutional Supplies) , $2 , 000 . 00 from Line Item 1511 (Aggregates & Concrete)Assistant Aviation Director. FTLTS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 15, 1999 5 :30 - 5 :45 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of November 8, 1999, as proposed. NEW BUSINESS 1. Approval of proposal from INRCOG to assist in updating the Waterloo Comprehensive Plan—City Planner. 2 . Approval of invoice from K & W Electric, Inc . in the amount of $1, 542 . 50 for repairs to airport runway lighting Assistant Aviation Director. 3 . Approval of invoice from Magee Construction Company in the amount of $6, 960 . 87 for roof repairs to the director' s house— Assistant Aviation Director. PRE-AUTHORIZATION TO EXPEND OVER S1, 000 . 00 RTTf(CRT T,TNR TTRMS TO RR AMRNTWJ) BTT,T'S PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 8, 1999 5: 15 p.m. Council Chambers Roll Call: Members: Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of November 1, 1999, as proposed. NEW BUSINESS 1. Garbage refund in the amount of $30.00 for 540 Sumner Street— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 1, 1999 5:20 - 5: 40 p.m. Council Chambers Roll Call: Members: Chairperson John Murphy Barb Krizek • Scott Jordan Approval of Agenda, as proposed. Minutes of October 25, 1999, as proposed. NEW BUSINESS 1. Approval of $25, 000.00 loan for Mama Nick' s Circle Pizzeria— City Planner. 2. Recommendation on bids received for Welcome to Waterloo sign located on Texas Street—City Planner. 3. Sewer refund in the amount of $95.85 for 2178 Grand Boulevard— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $2, 000.00 from Line Item 1573 (Safety) to Line Item 1567 (Rec. Equip. ) ; $1, 000.00 from Line Item 1555 (Equipment & Tools) to Line Item 1565 (Plumbing Supplies)— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 25, 1999 5: 00 - 5:20 p.m. Council Chambers Roll Call: Members: Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of October 18, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 2000 San Marnan Drive and Flammang Drive Improvements Associate Engineer. NEW BUSINESS 1. Authorization to install new cabs on two 1981 tandem axle dump trucks at a cost of $12, 743.00 per unit—Superintendent of Central Garage. 2. Authorization to increase copy fee for a police report from $5.00 to $10.00—Police Chief. 3. Authorization to pay invoices for consulting services and meeting expenses of the Airport Marketing Committee—Assistant Aviation Director. 4 . Authorization to pay invoice from Atlas Painting in the amount of $5, 715.00 for exterior painting of the Livingston building— Assistant Aviation Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 a BUDGET LINE ITEMS TO BE AMENDED 1. Request to increase Line Item 1555 (Minor Equipment and Tools) and decrease Line Item 1529 (Firearms and Accessories) in the amount of $900.00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 18, 1999 4 :35 - 4 : 55 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of October 11, 1999, as proposed. NFW RTJSTNF,SS 1 . Authorization to send three employees to Hawkeye Community College Paramedic program at a cost of $4, 800 . 00—Fire Chief. 2 . Authorization to purchase two computers at a cost of $5, 298 . 00—Fire Chief . 3 . Approval of payment to Pioneer Graphics in the amount of $3 , 500 . 00 for printing of trading cards—Fire Chief. 4 . Approval of payment of invoice from Nagle Signs in the amount of $1, 588 .40 for installation of awnings Assistant Aviation Director. 5 . Authorization to install three bay vehicle emissions exhaust removal system at Central Garage at a cost not to exceed $8, 000 . 00—Facilities Maintenance Supervisor. 6 . Authorization to purchase three audio/video cameras at a cost of $10, 200 . 00—Police Chief . 7 . Garbage refund in the amount of $26 . 00 for 1634 West 11th Street—City Clerk. 8 . Authorization to purchase equipment for the Public Access Studio at a cost of $6, 346 . 56—City Clerk. 9 . Approval of Calendar Year 2000 Garbage Exemption forms—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 RTTflG T T,TNF, TTFMS TO BR AMRNfRQ 1 . Request to transfer $500 . 00 from Line Item 2167 (WPCP) to Line Item 1392 (Subscriptions)—Superintendent of Waterloo Pollution/Flood Control . RTLT,S PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 11, 1999 5: 05 - 5:30 p.m. Council Chambers Roll Call: Members: Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of October 4, 1999, as proposed. NEW BUSINESS 1. Authorization to repair overhead door at Station #1 at a cost of $2, 134.00—Fire Chief. 2. Request that proceeds from the sale of Thoroughbred Horse Brandy be given to officer—Police Chief. 3. Approval of an agreement with Markin Consultants to provide an economic and fiscal impacts study at a cost of $14, 000.00 in conjunction with Greyhound Park conversion—City Planner. 4. Approval of lease agreement with Lamar Advertising for eight billboard faces located in right-of-way of the Sergeant Road Recreation Trail for $4, 000.00 for five years and approve deposit of $4, 000.00 in the enhancement account--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to transfer $1, 000.00 from Line Item 1563 (Equipment & Parts) to Line Item 1571 (Photo Supplies) and $26, 000.00 from Line Item 1319 (Other Professional Services) to Line Item 1390 (Continued Services)—Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 4, 1999 4:45 - 5: 05 p.m. Council Chambers Roll Call: Members: Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of September 27, 1999, as proposed. NEW BUSINESS 1. Authorization to purchase Ford Taurus at a cost of $14, 910. 00— Building Official. 2. Authorization to purchase new Stryker ambulance cot at a cost of $2, 125.00—Fire Chief. 3. Authorization to purchase two computers and a network laser printer at a cost of $4, 889.00 for the Neighborhood Services office—Assistant City Planner. 4. Authorization to purchase new CAD workstation at a cost of $4, 479. 00—Community Development Director. 5. Garbage refund in the amount of $240.00 for 237 Miriam Drive— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3722 (Refunds) and Line Item 3622 (Property Sales) in the amount of $1, 750.00—City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 27, 1999 5 : 10 - 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of September 20, 1999, as proposed. NEW BUSINESS 1 . Request for sewer refund in the amount of $8, 202 . 62 for 2280 Northeast Drive—Superintendent of Water Pollution/Flood Control . 2 . Recommendation on bids received for roadway deicing salt— Superintendent of Streets . 3 . Authorization to upgrade CJIS E-mail system at a cost of $8 , 000 . 00—Police Chief . 4 . Recommendation on bids received for equipment at a total cost of $208 , 611 . 00 for Water Pollution/Flood Control— Superintendent of Central Garage . PRE-AUTHORIZATION TO EXPEND OVER 81, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $500 . 00 from Line Item 1517 (Concrete Pipe) to Line Item 1547 (Oils and Greases)—Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk Finance Committee September 20, 1999 5 : 55 - 6 : 00 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of September 13 , 1999, as proposed NEW BUSINESS PRE-AUTHORIZATIONS TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED ADD - 1 . Request to transfer $22, 500 . 00 from Line Item 2167 (WPCP) to Line Item 1535 (Hardware) ; transfer $1, 660 . 00 from Line Item 1319 (Other Professional) to Line Item 1537 (Horticulture)—Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk s FINANCE COMMITTEE September 13 , 1999 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of September 7, 1999, as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $15 . 00 for 205 Hammond Avenue—City Clerk. 2 . Authorization to purchase a replacement dual 600 MHz server at a cost of $9, 558 . 00 for Water Pollution/Flood Control— Manager of Information Services . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 7, 1999 5 : 10 - 5 :30 p.m. Council Chambers Roll Call : Members :. Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of August 23, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for chip spreader— Superintendent of Central Garage. NEW BUSINESS 1 . Authorization to seek bids for treated rock salt for upcoming winter months—Superintendent of Streets . 2 . Authorization to purchase protective clothing for two new recruits at a cost of $1, 659 . 06—Fire Chief. 3 . Authorization to purchase new 550 MHz Pentium PC at a cost of $1, 667 . 00—City Clerk. 4 . Approval of renewal of Boiler & Machinery Insurance Policy with Travelers Property Casualty at a cost of $11, 557 . 00—City Clerk. 5 . Authorization to purchase seven 550 MHz Pentium PCs at a cost of $11, 424 . 00—Assistant City Planner. 6 . Authorization to purchase five 550 MHz Pentium PCs at a cost of $8, 500 . 00 and a software upgrade to the Pavement Management System at a cost of $395 . 00—Associate Engineer. 7 . Authorization to purchase large garbage containers for city facilities—Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3722 and Line Item 1785 in the amount of $200 . 00—City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 23 , 1999 5 : 30 p.m. Council Chambers Roll Call : Members :. Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of August 16, 1999, as proposed. NEW BUSINESS 1 . Recommendation on bids received for two snow control/dump trucks and two automated garbage trucks—Superintendent of Central Garage. 2 . Authorization to purchase new laptop for $3 , 005 . 00—Manager Information Services . 3 . Authorization to purchase two new CAD stations at a cost of $6, 783 . 00—Associate Engineer. 4 . Authorization to purchase Pentium III processor CPU at a cost of $1, 138 . 00—Assistant Housing/Block Grant Program Manager. 5 . Authorization to arrange for direct deposit for Section 8 Housing Assistance Programs to landlord bank accounts—City Planner. 6 . Authorization to replace ceiling and lighting in Rooms 10-13 at the Five Sullivan Brothers Convention Center at a cost not to exceed $40, 000 . 00—Facilities Maintenance Supervisor. 7 . Recommendation on bids received for fire fighting equipment— Fire Chief . 8 . Garbage refund in the amount of $40 .28 for 316 Charles Street—City Clerk. 9 . Recommendation on bids received for two program compact pick up trucks—Superintendent of Central Garage. 10 . Recommendation on bids received for yard waste bags— Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 16, 1999 5 : 15 - 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of August 2 , 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase new printer at a cost of $1, 095 . 00— City Attorney. 2 . Authorization to purchase 150 concurrent upgrade licenses of Microsoft Office 2000 Professional at a cost of $31, 386 . 00— Manager of Information Services . 3 . Authorization to purchase four personal computers at a total cost of $7, 360 . 00—Police Chief . 4 . Authorization to install air conditioning at the Police Training Center at a cost not to exceed $4 , 000 . 00—Facilities Maintenance Supervisor. ADD - 5 . Recommendation on bids received for Welcome to Waterloo sign to be located on Texas Street—City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 2 , 1999 5 : 00 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of July 26, 1999, as proposed. UNFINISHED BUSINESS 1 . Approval of amendment to request approved on July 26, 1999 to allow the purchase of two new pickup trucks for Code Enforcement and the Building Department—Building Official . 2 . Approval of contract with Corell Contractors Inc . to chip the brush at Straub Field—City Forester. NEW BUSINESS 1 . Approval of request of John Gavin to trade existing palletized bricks for the right to salvage the piled bricks at the Riverview Recreational area-City Planner. 2 Authorization to accept the low bid for the minor wall repair in conjunction with the Waterloo Industries Project-City Planner. 3 . Approval of short-term loan in the amount of $5 , 000 . 00 for the Lean Green Program—President of Gates Park Youth Basketball League . PRE-AUTHORIZATION TO EXPEND OVER 51, 000 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 26, 1999 5 : 00 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of July 19, 1999, as proposed. NEW BUSINESS 1 . Authorization to seek bids for equipment at an approximate cost of $4, 836 . 00 for the Public Access Studio—City Clerk 2 . Authorization to purchase used pickup at a cost not to exceed $8, 000 . 00 to be used by code enforcement officer—Building Official . 3 . Authorization to purchase vehicle at a cost not to exceed $15, 000 . 00 for Building Department—Building Official . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 19, 1999 5: 00 - 5:20 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of July 12, 1999, as proposed. NEW BUSINESS 1 . Approval of donation by Waterloo Exchange Club and city' s portion for construction of Welcome to Waterloo sign at I- 380/US218—City Planner. 2 . Approval of Town and Country as low bidder for blanket authorization for Housing Authority carpet replacement—City Planner. 3. Approval of tuckpointing and painting of Central Garage and Leisure Services at an estimated cost of $42, 000. 00 and tuckpointing at Memorial Hall at an estimated cost of $17, 000. 00—Facilities Maintenance Supervisor. 4 . Authorization to replace existing boiler at City Hall with two modular, staged, high efficiency boilers at a cost not to exceed $60, 000. 00—Facilities Maintenance Supervisor. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 12, 1999 4 : 10 - 4 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of July 6, 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase a new CAD station at a cost of $2, 498 .00—Associate Engineer. 2 . Authorization to purchase a laser printer at a cost of $1, 095. 00—Fire Chief. 3. Authorization to expand City Hall phone system at a cost of $13, 836. 00 in conjunction with remodeling of Carnegie Annex— Manager Information Services. 4 . Authorization to waive bench billboard fees for The Bench Company in exchange for advertising for Census 2000—City Planner. 5. Garbage refund in the amount of $42. 50 for 1109 Baltimore Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 6, 1999 5: 15 - 5: 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of June 28, 1999, as proposed. NEW BUSINESS 1 . Sewer refund in the amount of $39.50 for 3507 Marigold Drive City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 28 , 1999 3 : 55 - 4 :20 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of June 21, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F,Y.. : 1999 Traffic Control for Railroad Crossing Repair Associate Engineer. NEW BUSINESS 1 . Recommendation on bids for magnetic door holders for Public Housing, Ridgeway Towers Apartments—City Planner. 2 . Authorization to replace two engines for inspection vehicles at a cost of $1, 400 . 00 per engine—Fire Chief . 3 . Authorization to proceed with environmental testing of city- owned property located on corner of 11`h Street and northbound Washington_ service road—City Planner. PRE-AUTHORIZATION TO EXPEND OVER 81, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 21, 1999 4 : 30 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of June 14, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for repair of Bishop Avenue box culvert Associate Engineer. NEW BUSINESS 1 . Authorization to rebid loose firefighter equipment—Fire Chief . 2 . Authorization to seek bids for construction and relocation of Station #5—Fire Chief . 3 . Authorization to donate old computer parts and software to Mount Calvary Missionary Baptist Church and Boy Scouts— Manager of Information Services . 4 . Authorization to upgrade seven voice mail systems at a cost of $7, 364 . 00—Manager of Information Services . 5 . Receive and file FY2000 Computer Plan—Manager of Information Services . 6 . Sewer refund in the amount of $59 . 90 for 5048 Hammond Avenue— City Clerk. 7 . Garbage refund in the amount of $102 . 00 for 1242 Doreen Avenue—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to make numerous line item adjustments for the Sports Budget (see attached)—Sports Supervisor. 2 . Request to make following amendments to Golf Budget : transfer $1, 200 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1122 (IPERS)—Leisure Services Director. 3 . Request to make following amendments to Young Arena Services Budget : transfer $108 . 00 from Line item 1521 (Electrical Supplies) to Line Item 1319 (Other Professional Services) ; $1, 073 . 00 from Line Item 1549 (Lumber) to Line Item 1371 (Building Maintenance) ; $50 . 00 from Line Item 1546 (Beer Purchase) to Line Item 1371 (Building Maintenance) ; $146 . 00 from Line Item 1343 (Postage) to Line Item 1533 (Gasoline) ; $146 . 00 from Line Item 1343 (Postage) to Line Item 1553 (Resale Merchandise)—Leisure Services Director. 4 . Request to make following amendments to Leisure Services Budget : transfer $15, 000 . 00 from Line Item 1111 (Salaries Regular and $2, 000 . 00 from Line Item 1373 (Fixed Equipment) to Line Item 1112 (Salaries Part Time) in the amount of $4, 000 . 00, Line Item 1128 Retirement) in the amount of $6, 500 . 00, Line Item 1352 (Photo & Copy) in the amount of $500 . 00, Line Item 1375 (Auto Equipment) in the amount of $50 . 00, Line Item 1378 (Other Repair) in the amount of $100 . 00 , Line Item 1537 (Horticulture) in the amount of $4, 000 . 00 , Line Item 1555 (Equipment/Tools) in the amount of $1, 000 . 00 , Line Item 1569 (Vehicle Parts) in the amount of $850 . 00—Leisure Services Director. 5 . Request to increase Line Item 1121 (FICA) in the amount of $280 . 00, Line Item 1122 (IPERS) in the amount of $200 . 00, Line Item 1131 (Health Insurance) in the amount of $100 . 00 ; decrease Line Item 1111 (Full Time Wages) in the amount of $230 . 00, Line Item 1113 (Longevity) in the amount of $100 . 00, Line Item 1123 (Disability Ins . ) in the amount of $150 . 00, Line Item 1300 (Contr. Services) in the amount of $100 . 15— Director of Cultural and Arts Commission. 6 . Request to make the following amendments to Parking Administration Budget : Transfer $6, 708 from Line Item 1338 (Data Processing) to Line Item 1114 (Time & Half) in the amount of $5 . 00, Line Item 1130 (Benefit Reimb. ) in the amount of $41 . 00, Line Item 1561 (Office Supplies) in the amount of $27 . 00, Line Item 1324 (Protection) in the amount of $4, 775 . 00, Line Item 2106 (Computer Equip. ) in the amount of $1, 860 . 00 and the following amendments to Cable Commission Budget : Transfer $790 . 00 from Line Item 1313 (Legal Services) to Line Item 1344 (Telephone) in the amount of $140 . 00, Line Item 1381 (Land Rent) in the amount of $400 . 00, Line Item 1561 (Office Supplies) in the amount o4 $250 . 00, and transfer $30, 229 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1111 (Salaries Regular) and the following amendments to Clerk/Finance Budget : Transfer $500 . 00 from Line Item 1317 (Audit Expense) to Line Item 1343 (Postage) ; and the following amendments to Liability Insurance Budget : Transfer $2 , 797 . 00 from Line Item 1361 (Real Property) to Line Item 1111 (Salaries Regular) in the amount of $2, 358 . 00, Line Item 1121 (FICA-City) in the amount of $125 . 00, Line Item 1122 (IPERS-City) in the amount of $106 . 00, Line Item 1123 (Disability Payment) in the amount of $93 . 00, Line Item 1130 (Benefit Reimb) in the amount of $115 . 00—City Clerk 7 . Request to transfer $14 , 000 . 00 from Line Item 1381 (Land Rent) to Line Item 1569 (Vehicle Parts)—Superintendent of Sanitation & Recycling. 8 . Request to make following adjustments to Operation Pride Budget : transfer $1, 000 . 00 from Line Item 1390 (Cont . Services) to Line Item 1111 (Salaries Regular) ; transfer $1, 660 . 00 from Line Item 1114 (Time & Half) to Line Item 1130 (Benefit Reim. ) in the amount of $260 . 00, Line Item 1530 (Gasoline) in the amount of $400 . 00, Line Item 1563 (Photo Supplies) in the amount of $1, 000 . 00; and the following amendments to Sanitation & Recycling Budget : Transfer $50, 900 . 00 from Line Item 1381 (Land Rent) to Line Item 1118 (Bonus Pay) in the amount of $200 . 00, Line Item 1130 (Benefit Reim) in the amount of $200 . 00, Line Item 1319 (Other Professional) in the amount of $30, 000. 00, Line Item 1569 (Vehicle Parts) in the amount of $2 , 000 . 00, Line Item 1571 (Equip. Parts) in the amount of $11, 500 . 00, Line Item 1596 (Paper & Pls . ) in the amount of $500 . 00, Line Item 2110 (Mach & Equip) in the amount of $6, 000 . 00, Line Item 1390 (Cont . Services) in the amount of $500 . 00---Superintendent of Sanitation & Recycling. 9 . Request to make the following amendments to Traffic Safety Budget : transfer $300 . 00 from Line Item 1522 (Light Bulbs) to Line Item 1344 (Telephone) ; $175 . 00 from Line Item 1522 (Light Bulbs) to Line Item 1371 (Building Maintenance) ; $30 . 00 from Line Item 1522 (Light Bulbs) to Line Item 1521 (Electric Supplies) ; $100 . 00 from Line Item 1522 (Light Bulbs) to Line Item 1535 (Hardware) ; $100 . 00 from Line Item 1522 (Light Bulbs) to Line Item 1571 (Equipment Parts) ; $1, 155 . 00 from Line Item 1522 (Light Bulbs) to Line Item 2106 (Computer Equipment) and the following amendments to Parking Maintenance Budget : transfer $100 . 00 from Line Item 1581 (Paint Products) to Line Item 1571 (Equipment Parts)— Superintendent of Traffic Operations . 10 . Request to make numerous line item amendments (see attached)— Community Development Director. 11 . Request to make numerous line item amendments to Police Department Budget (see attached)—Police Chief . 12 . Request to make numerous line item amendments to Library Budget (see attached)—Library Office Manager. 13 . Request to transfer $805 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1373 (Fixed Equp. ) ; $900 . 00 from Line Item 1113 (Longevity) to Line Item 1519 (DP Supplies) ; $270 . 00 from Line Item 1112 (Salaries) to Line Item 1519 (DP Supplies) ; $200 from Line Item 1315 (Training) to Line Item 1541 (Cleaning Supplies) ; $150 . 00 from Line Item 1371 (Building Maint . ) to Line Item 1541 (Cleaning Supplies) ; $800 . 00 from Line Item 1346 (Travel) to Line Item 1547 (Oil & Grease) ; $100 . 00 from Line Item 1113 (Longevity) to Line Item 1547 (Oil & Grease) ; $1, 030 . 00 from Line Item 1371 (Bldg. Maint . ) to Line Item 1555 (Equip. & Tools) ; $1, 600 . 00 from Line Item 1315 (Training) to Line Item 1569 (Vehicle Parts) ; $5, 000 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1571 (Equip. Parts) ; $1, 105 . 00 from Line Item 1371 (Bldg. Maint . ) to Line Item 1575 (Metal Supplies) ; $209 . 00 from Line Item 1123 (Disability) to Line Item 1579 (Wearing Apparel) ; $300 . 00 from Line Item 1123 (Disability) to Line Item 1598 (Haz Mat Expense)—Superintendent of Central Garage . 14 . Request to make various line item adjustments to Airport Budget (see attached)Assistant Director of Aviation. 15 . Request to decrease Line Item 1311 (Accounting/Clerical) in the amount of $325 . 00, decrease Line Item 1313 (Legal Services) in the amount of $500 . 00, increase Line Item 1112 (Salaries-Part Time) in the amount of $240 . 00, increase Line Item 1343 (Postage) in the amount of $585 . 00—Executive Director of Human Rights . ADD - 16 . Request to make various line item adjustments to Facilities Maintenance Budget—Supervisor Facilities Maintenance. ADD - 17 . Request to transfer $919 . 63 from Line Item 2106 (Computer Equipment) to Line Item 1388 (Ice System)—Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 14, 1999 5 :35 - 6 : 00 p.m. Council Chambers Roll Call : Members : . Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of June 7, 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase 50 folding tables for Five Sullivan Brothers Convention Center—Supervisor of Facilities Maintenance . 2 . Approval of renewal of Ambulance Insurance with Western World Insurance Company at a cost of $5, 931 . 30—City Clerk. 3 . Garbage refund in the amount of $7 . 50 for 4545 West 4th Street—City Clerk. 4 . Garbage refund in the amount of $20 . 00 for 1531 Newell Street—City Clerk. 5 . Authorization to purchase a treadmill at a cost of $1, 700 . 00— Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $673 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1353 (Printing) , $3 , 205 . 00) from Line Item 1112 (Salaries Part Time) to Line Item 1400 (Utilities) , $338 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1785 (Refund Payment)—Park Superintendent. 2 . Request to make the following adjustments to Ridgeway Towers Budget : transfer $1, 275 . 00 from Line Item 1310 (Professional Services) to Line Item 1111 (Salaries) in the amount of $300 . 00 , Line Item 1392 (Subscriptions) in the amount of $300 . 00, Line Item 1521 (Electric Supplies) in the amount of $425 . 00 , Line Item 1581 (Paint Supplies) in the amount of $250 . 00; following adjustments to Section 8 Certificates Budget : $300 . 00 from Line Item 1111 (Salaries) to Line Item 1112 (Salaries Part Time) , $400 . 00 from Line Item 1111 (Salaries) to Line Item 1114 (Time and Half) , $150 . 00 from Line Item 1111 (Salaries) to Line Item 1123 (Disability Pay) ; transfer $58, 496 . 94 from 283-13-5451-1393 to Line Item 283- 13-5455-1393 ; following adjustments to Section 8 Vouchers Budget : $500 . 00 from Line Item 1111 (Salaries) to Line Item 1121 (FICA) and $300 . 00 to Line Item 1130 (Benefits) ; $500 . 00 from Line Item 1310 (Professional Services) to Line Item 1311 (Accounting & Clerical)—City Planner. 3 . Request to transfer $125 . 00 from Line Item 2112 to Line Item 1335 (Info/Ed) ; $1, 000 . 00 from GRT0005 to Line Item 1343 (Postage) ; $1, 000 . 00 from Line Item 1598 to Line Item 1371 (Building Maint) ; $800 . 00 from Line Item 1573 to Line Item 1400 (Utilities) ; $500 from Line Item 1541 to Line Item 1400 (Utilities) ; $250 . 00 from Line Item 2122 to Line Item 1547 (Oil/Grease) ; $1, 500 . 00 from Line Item 1580 to Line Item 1569 (Parts) ; $200 . 00 from Line Item 2131 to Line Item 1571 (Tires) ; $110 . 00 from Line Item 2131 to Line Item 1785 (Refunds) ; $15, 000 . 00 from Line Item 1118 to Line Item 1114 (Time & Half) ; $1, 950 . 00 from Line Item 1112 to Line Item 1121 (FICA) ; $250 . 00 from Line Item 1377 to Line Item 1121 (FICA) ; $250 . 00 from Line Item 1353 to Line Item 1344 (Telephone) ; $50 . 00 from Line Item 1581 to Line Item 1513 (Darryl' s Oxy)—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 7, 1999 4 : 50 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of May 24, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for photographic processing— Police Chief . 2 . Recommendation on bids received for ammunition—Police Chief . 3 . Recommendation on bids received for uniforms—Police Chief . 4 . Recommendation on bids received for photographic supplies— Police Chief . NEW BUSINESS 1 . Authorization to purchase workstation with geographic information systems capability at a cost of $4, 079 . 00— Assistant City Planner. 2 . Garbage refund in the amount of $217 . 00 for 127 Lafayette Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 1111 in the amount of $575 . 00, Line Item 1121 in the amount of $45 . 00, Line Item 1122 in the amount of $35 . 00 and decrease Line Item 1114 in the amount of $655 . 00—City Engineer. 2 . Request to transfer $1, 000 . 00 from Line Item 1112 (Salaries Part-Time) to Line Item 1111 (Salaries) ; transfer $10, 000 . 00 from Line Item 1131 (Health Insurance) to Line Item 1111 (Salaries)—City Planner. 3 . Request to transfer $300 . 00 from Line Item 1551 to Line Item 1311; $250 . 00 from Line Item 1551 to Line Item 1391; $6, 500 . 00 from Line Item 1551 to Line Item 1580 ; $400 . 00 from Line Item 1551 to Line Item 1533 ; $2 , 000 . 00 from Line Item 1315 to Line Item 1311; $7, 000 . 00 from Revenue Account 3380 to Line Item 1785—Fire Chief . 4 . Request to transfer $10, 500 . 00 from Line Item 1114 (Time & Half) to Line Item 1117 (Doubletime) ; $14, 963 . 00 from Line Item 1533 (Gasoline) to Line Item 1390 (Cont . Services) ; $3 , 500 . 00 from Line Item 1371 (Bldg. Mntc . ) to Line Item 1541 (Clean Supp. ) ; $2 , 000 . 00 from Line Item 1533 (Gasoline) to Line Item 1547 (Oils & Grease) ; $1, 500 . 00 from Line Item 1371 (Bldg. Mntc . ) to Line Item 1555 (Equip/Tools) ; $1, 000 . 00 from Line Item 1577 (Trf . Supply) to Line Item 1555 (Equip/Tools)— Superintendent of Streets . 5 . Request to transfer $14, 505 . 00 from Line Item 1111 (Salary) to Line Item 1114 (Time & Half Pay) in the amount of $15 . 00, Line Item 1128 (Retirement/Severance) in the amount of $750 . 00, Line Item 1303 (Meeting/Workshop Expense) in the amount of $130 . 00 , Line Item 1309 (Bank Charge) in the amount of $560 . 00, Line Item 1338 (Data Processing Expense) in the amount of $7, 000 . 00, Line Item 1343 (Postage Expense) in the amount of $1, 500 . 00 , Line Item 1351 (Advertising Expense) in the amount of $2, 000 . 00, Line Item 1353 (Printing Expense) in the amount of $750 . 00, Line Item 1391 (Dues/Membership) in the amount of $500 . 00, Line Item 1750 (Debt Service Expense) in the amount of $1, 300 . 00—Finance Manager. 6 . Request to Increase Line Item 1319 (Other Professional Services) and decrease Line Item 1560 (Vehicle Parts) in the amount of $1, 300 . 00; increase Line Item 1325 (Crime Prevention) and decrease Line Item 1353 (Printing Services) in the amount of $45 . 00 ; increase Line Item 1343 (Postage/Mailing Expense) and decrease Line Item 1544 (Cleaning Supplies) in the amount of $950 . 00 ; increase Line Item 1529 (Firearms and Supplies) and decrease Line Item 1353 (Printing Services) in the amount of $235 . 00 ; increase Line Item 1121 (FICA-City) and decrease Line Item 1130 (Employee Benefit Reim) in the amount of $9, 750 . 00; increase Line Item 1128 (Retirement Pay) in the amount of $45, 750 . 00 and decrease Line Item 1533 (Gasoline) in the amount of $20, 750 . 00 and decrease Line Item 1130 (Employee Benefit Reim. ) in the amount of $25, 000 . 00—Police Chief . 7 . Request to make various line item amendments to Library Budget (see attached)—Business Office Manager. 8 . Request to transfer $199, 500 . 00 from Line Item 2167 (WPCP) to Line Item 1128 (Retirement) in the amount of $1, 000 . 00; Line Item 1312 (Eng. &Cons) in the amount of $15, 000 . 00 ; Line Item 1356 (Linen Rent) in the amount of $3 , 000 . 00 ; Line Item 1516 (Computer Ac) in the amount of $7, 000 . 00 ; Line Item 1535 (Hardware) in the amount of $7, 500 . 00; Line Item 1565 (Plumb Suppl) in the amount of $1, 500 . 00; Line Item 1575 (Metal Sup) in the amount of $500 . 00; Line Item 1750 (Debt Ser Ex) in the amount of $11, 000 . 00; Line Item 1785 (Refund Pay) in the amount of $500 . 00 ; Line Item 2163 (Sans Sewer) in the amount of $121, 000; Line Item 2106 (Comput Eyp) in the amount of $1, 500 . 00 ; Line Item 2163 (San Sewers) in the amount of $30, 000 . 00—Superintendent of Water Pollution/Flood Control . 9 . Request to transfer $2, 700 . 00 from Line Item 1315 (Education Training) to Line Item 1111 (Salaries Regular) ; transfer $1, 000 . 00 from Line Item 1310 (Professional Service) , $1, 000 . 00 from Line Item 1344 (Telephone) , $3 , 000 . 00 from Line Item 1346 (Travel - Professional Training) , $1, 000 . 00 from Line Item 1371 (Building Maintenance) , $4, 000 . 00 from Line Item 1390 (Contractual Services) to Line Item 1114 (Time and Half)—Fire Chief. 10 . Request to transfer $24, 000 . 00 from Line Item 1381 (Land Rent) to Line Item 1319 (Other Professional Services)— Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 24, 1999 4 : 55 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy ' Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of May 17, 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase three trauma bags at a cost of $1, 082 . 88 and a monitor/defibrillation unit at a cost of $6, 500 . 00—Fire Chief. 2 . Authorization to purchase an ambulance cot at a cost of $2 , 680 . 00—Fire Chief . 3 . Authorization to purchase car phones at a cost not to exceed $4, 200 . 00—Building Official . 4 . Authorization to replace existing 100 ton Carrier chiller with two 30 ton Multi-Stack modular units for City Hall at a cost of $38 , 000 . 00—Facilities Maintenance Supervisor. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $700 . 00 from Line Item 3460 (Tree Removal) to Line Item 1537 (Horticulture)—Leisure Services Director. 2 . Request to transfer $2 , 000 . 00 from Line Item 1376 (Office Equipment) to Line Item 1377 (Radio Maintenance) ; $700 . 00 from Line Item 1123 (Disability Pay) to Line Item 1130 (Benefit Retirement) ; $346 . 00 from Line Item 1555 (Equipment & Tools) to Line Item 2106 (Computer Equipment)—Building Official . 3 . Request to transfer $4 , 250 . 00 from Line Item 1111 (Salary Regular) to Line Item 1112 (Salary Part Time) in the amount of $4 , 000 . 00 and Line Item 1118 (Bonus Pay) in the amount of $250 . 00 ; transfer $1, 750 . 00 from Line Item 1344 to Line Item 1390 (Contractual Services) in the amount of $950 . 00, Line Item 1579 (Wear Apparel) in the amount of $100 . 00, Line Item 1596 (Paper & Pls . ) in the amount of $600 . 00, Line Item 1555 (Equip . & Tools) in the amount of $100 . 00—Superintendent of Sanitation & Recycling. 4 Request to make various line item adjustments to the Animal Control, Parking Maintenance, and Traffic Safety Budgets (see attached)—Superintendent of Traffic Operations . 5 Request to decrease Line Item 1111 (Salaries) in the amount of $1, 300 . 00 and increase Line Item 1123 (Disability Pay) in the amount of $350 . 00 and increase Line Item 1128 (Retirement Pay) in the amount of $950 . 00—Director of Cultural & Arts. 6 Request to increase Line Item 2167 (WPCP) and increase Line Item 3871 (Damage Claim) in the amount of $600, 000 . 00— Superintendent of Water Pollution/Flood Control . 7 Request to decrease Line Item 1392 (Subscription & Infor. ) in the amount of $6, 033 . 00 and increase Line Item 1112 (Salaries Part-Time) in the amount of $165 . 00 and increase Line Item 1315 (Education & Training) in the amount of $5, 868 . 00— Director of Human Rights Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 17, 1999 4 :45 - 5 : 15 p .m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed or amended. Minutes of May 10, 1999, as proposed. NEW BUSINESS 1 . Approval of quote received from Tournier & Company in the amount of $1, 800 . 00 to replace aluminum handrail on the West Conger Street bridge—Associate Engineer. 2 . Authorization to purchase a portable data projector at a cost of $6, 600 . 00—Manager Information Services . 3 . Approval of quote received from Scott' s Electric in the amount of $416 . 00 to install electrical power to the security camera pole for automated gate at Riverview Recreational Area—Associate Engineer. 4 . Authorization to purchase a new distance measuring device from Nu-Metrics at a cost of $505 . 00—City Engineer. 5 . Authorization to purchase K9 dog from Vohne Liche Kennels at a cost of $4, 250 . 00—Police Chief . 6 . Garbage refund in the amount of $40 . 00 for 1750 Huntington Road—City Clerk 7 . Request to purchase computer equipment at a cost of $17, 331 . 95—Waterloo Public Library. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $190 . 00 from Line Item 1319 (Other Professional Services) to Line Item 2106 (Computer Equipment) ; $150 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1344 (Telephone)—Personnel Director. 2 . Request to make various Line Item amendments to the Waterloo Cultural & Arts Commission budget (see attached)—Director Cultural & Arts Commission. 3 . Request to make various Line Item amendments to the Young Arena budget (see attached) —Leisure Services Director. 4 . Request to transfer $5, 000 . 00 from Line Item 1111 (Salaries Regular) to Line Item 1112 (Salaries Part Time)—Manager Information Services . 5 . Request to make various Line Item amendments to the Waterloo Airport Budget (see attached)Assistant Director of Aviation. ADD - 6 . Request to transfer $4 , 250 . 00 from Line Item 1111 (Salary Regular) to Line Item 1112 (Salary Part Time) in the amount of $4, 000 . 00 and Line Item 1118 (Bonus Pay) in the amount of $250 . 00 ; transfer $1, 750 . 00 from Line Item 1390 (Contractual Services) in the amount of $950 . 00, Line Item 1579 (Wear Apparel) in the amount of $100 . 00 , Line Item 1596 (Paper & Pls . ) in the amount of $600 . 00, Line Item 1555 (Equip. & Tools) in the amount of $100 . 00—Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 10, 1999 3 : 15 - 3 :45 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of May 3 , 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase batteries for portable radios at a cost of $483 . 00—Assistant City Engineer. 2 . Garbage refund in the amount of $35 . 00 for 1807 Black Hawk Street—City Clerk. 3 . Garbage refund in the amount of $20 . 00 for 175 West 16th Street—City Clerk. 4 . Recommendation on bids received for a new hangar door for the Waterloo Air Service hangar—Assistant Director of Aviation. ADD - 5 . Request to accept bid in the amount of $416 . 00 for electrical work for the security camera at Riverview Recreational Area— City Engineer. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $200 . 00 from Line Item 1312 (Engineering & Cons . ) to Line Item 1581 (Paint Supplies) ; $3 , 000 . 00 from Line Item 1342 (Transportation) to Line Item 1569 (Vehicle Parts) ; $500 . 00 from Line Item 1551 (Med. Supply) to Line Item 1377 (Radio Maint) ; $1, 000 . 00 from Line Item 1539 (Inst Supply) to Line Item 1371 (Bldg Maint) ; $1, 000 . 00 from Line Item 1539 (Inst Supply) to Line Item 1535 (Hardware) ; $1, 500 . 00 from Line Item 1539 (Inst Supply) to Line Item 1555 (Equip & Tools) ; $150 . 00 from Line Item 1539 (Inst Supply) to Line Item 1565 (Plumbing Supplies) ; $1, 200 . 00 from Line Item 1539 (Inst Supply) to Line Item 1573 (Safety Equipment) ; $150 . 00 from Line Item 1539 (Inst Supply) to Line Item 1513 (Chemicals)—Superintendent of Parks . 2 . Request to transfer $3 , 680 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1128 (Retirement Pay) ; $1, 000 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1344 (Telephone) ; $323 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1353 (Printing) ; $410 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1376 (Office Equipment) ; $525 . 50 from Line Item 1375 (Auto Equipment) to Line Item 1377 (Radio Maintenance); $1, 500 . 00 from Line Item 1112 (Salaries - Part Time) to Line Item 1504 (Credit Charges) ; $54 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1521 (Electrical Supplies) ; $424 . 00 from Line Item 1112 (Salaries Part Time) to Line Item 1561 (Office Supplies)— Leisure Services Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 3 , 1999 5 : 10 - 5 :30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed or amended. Minutes of April 26, 1999, as proposed. NEW BUSINESS 1 . Authorization to seek bids for equipment for #303 Fire Apparatus—Fire Chief 2 . Authorization to purchase one laptop computer at a cost of $3, 112 . 00—Fire Chief . 3 . Sewer refund in the amount of $35 . 60 for 709 West 3rd Street— City Clerk. 4 . Approval of additional asbestos removal work at 100 E. 4th and 609 Water Streets—Contract Compliance Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $167 . 00 from Line Item No. 1321 (Data Processing) to Line Item 1341 (Carriers) in the Road Use Tax Fund Budget—City Engineer. 2 . Request to transfer $26, 012 . 00 from Line Item 1520 (Software) to Line Item 2106 (Computers)—Building Official . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 26, 1999 4 : 35 - 5: 00 p.m. Council Chambers Roll Call: Members: ' Chairperson "John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of April 19, 1999, as proposed. NEW BUSINESS 1 . Request of Furgerson Lodge #5 Knights of Pythias to waive special assessments for sidewalk repair at Lots` 1-3, Block 2 in Shilliam Subdivision. 2 . Authorization to purchase two 450 MHz PCs for InfoLmation Services at a cost of $3, 406. 00-Manager of Information Services. 3. Approval of bid from Martinson Construction in the amount of $2, 800. 00 to waterproof basement wall at 106 East Fourth Street—City Planner. 4 . Authorization to purchase two Uniden radio systems at a cost not to exceed $2, 031 .50—Building Official. 5. Authorization to purchase overhead doors for Station #1, #3, #6 and #8 at a cost of $12, 506. 00—Fire Chief. 6. Garbage refund in the amount of $60.00 for 2750 University Avenue—City Clerk. 7 . Sewer refund in the amount of $44. 10 for 801 Commercial Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED AMEND - 1. Request to increase Line Item 1555 (Equipment & Tools) and decrease Line Item 1529 (FireaLms & Supplies) in the amount of $1, 000.00; increase Line Item 1391 (Dues & Membership) and decrease Line Item 1392 (Subscriptions) in the amount of $190.00; increase Line Item 1112 (Salaries-Part Time) and decrease Line Item 1111 (Salaries-Regular) in the amount of $13, 500.00; increase Line Item 1128 (Retirement Pay) and decrease-hine-P eitr -(Heal-t --1fistiraeee)--ter}t o �f- $ ;fret-65; increase Line Item 1330 (DOT Vehicle Inspections) and decrease Line Item 3601 (DOT Vehicle Inspections) in the amount of $2, 600.00—Police Chief. 2 . Request to transfer $260, 000.00 from Line Item 2167 (WPCP) to Line Item 1119 (Misc. Pay) in the amount of $5, 000.00, Line Item 1128 (Retirement) in the amount of $10, 000.00, Line Item 1311 (Acctg & clerical) in the amount of $1, 000.00, Line Item 1356 (Linen Rent) in the amount of $3, 000.00, Line Item 1392 (Subscriptiongi in the amount of $1, 000.00, Line Item 1511 (Aggr & Conc) in the amount of $10, 000.00, Line Item 1513 (Chemicals) in the amount of $200, 000.00, Line Item 1750 (Debt Service Ex) in the amount of $5, 000.00, Line Item 2163 (San Sewers) in the amount of $25, 000.00—Superintendent of Water Pollution/Flood Control. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE April 19, 1999 4 :55 - 5 : 15 p.m. Council Chambers Roll Call : Members; . Chairperson John Murphy Barb Krizek Scott Jordan • Approval of Agenda, as proposed or amended. Minutes of April 12 , 1999, as proposed. NEW BUSINESS 1 . Authorization to seek bids for police uniforms and related supplies-Police Chief. 2 . Authorization to seek bids for crime lab supplies and photographic processing-Police Chief. 3 . Authorization to seek bids for ammunition supplies-Police Chief . 4 . Authorization to dispose of two 1979 Kawasaki police motorcycles-Police Chief . 5 . Garbage refund in the amount of $60 . 00 for 1040 Alabar 6 . Authorization to proceed with swimming pool renovations in the amount of $16, 507 . 50-Facilities Maintenance Supervisor. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED AMEND - 1 . Request to L.2.a.u. Cr r,7G5 .-}Fr-fzvrir-Iri 3- r-z'-z-4-3-2--5$-5fl-4343 -fT. stage)--to--TA I-t rt-}-10 00 5700 13-43--( s ge4 ; transfer $50 . 00 from Line Item 010-08-5700-1352 (Photo & Copy) to Line Item 010-08-5700-1353 (Printing)-City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk k FINANCE COMMITTEE April 12 , 1999 5 : 00 - 5 :20 p.m. Council Chambers Roll Call : Members :- Chairperson- John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed. Minutes of April 5, 1999, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for street sweeper- Superintendent of Central Garage. NEW BUSINESS 1 . Authorization to proceed with repair of the roof at 607 Dearborn Street at a cost of $12 , 350 . 00-Assistant City Planner. 2 . Authorization to purchase a security camera system for Riverview Recreation Area at a cost of $2 , 398 . 50-Associate Engineer. 3 . Authorization to purchase a vehicle at a cost of $7, 200 . 00 for use by the code enforcement operation-Building Official . 4 . Garbage refund in the amount of $30 . 00 for 723 Hartman Avenue-City Clerk. DELETE - 5 . Authorization to purchase new hangar door in the Waterloo Air Service hangar at a cost of $27, 349 . 00-Assistant Director of Aviation. 6 . Authorization to purchase a printer at a cost of $1, 250 . 00- Mayor Rooff . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 3600 (Miscellaneous Revenue) and Line Item 2166 (Trees and Shrubs) in the amount of $1, 000 . 00-Leisure Services Bookkeeper. 2 . Request to decrease Line Item 1371 (Building/Grounds Maintenance) and increase Line Item 1390 (Other Contractual Services) in the amount of $3 , 000 . 00 in the Veterans Memorial Hall Budget-City Clerk. 3 . Request to make various Line Item adjustments (see attachment)-Fire Chief . 4 . Request to transfer $40 .28 from Line Item 1375 (Auto Equip. ) to Line Item 1549 (Lumber) ; $1, 000 . 00 from Line Item 1375 (Auto Equip. ) to Line Item 1553 (Resale Merchandise) ; $750 . 00 from Line Item 1375 (Auto Equip. ) to Line Item 1785 (Refund) ; $1, 000 . 00 from Line Item 1128 (Retirement) to Line Item 1130 (Benefit Retirement)—Building Official . 5 . Request to decrease Line Item 1131 (Health Insurance) and increase Line Item 1112 (Salaries Part Time) in the amount of $530 . 00; decrease Line Item 1321 (Data Processing) and increase Line Item 1130 (Benefit Reimb) in the amount of $29 . 00; decrease Line Item 1392 (Subscrip. & Infor) and increase Line Item 1315 (Education & Training) in the amount of $1, 032 . 00—Executive Director of Human Rights Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 5, 1999 5 : 05 - 5 :25 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed or amended. Minutes of March 22, 1999, as proposed. NEW BUSINESS 1 . Approval of bid submitted by Pool Tech Inc. in the amount of $15, 105 . 00 to replace three water chemistry controllers at the pools—Facilities Maintenance. 2 . Recommendation on bids received for video/audio equipment— Police Chief. 3 . Approval of amendment of travel request to attend stormwater seminar in Kansas City on April 22 , 1999—City Engineer. 4 . Garbage refund in the amount of $40 . 00 for 827 West 7th Street—City Clerk. 5 . Garbage refund in the amount of $70 . 00 for 1301% South Street—City Clerk. 6. Garbage refund in the amount of $7 .50 for 1129 Leona Avenue— City Clerk 7 . Recommendation on bids received for asbestos removal at 100 East 4th Street, 609 Water Street, 102 East 4th Street and 104 East 4th Street in conjunction with the Waterloo Industries Project—Contract Compliance Officer. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 1512 (Tri-County/WPD Forfeiture) and Line Item 3900 (Forfeited Property) in the amount of $5, 713 . 33—Police Chief . 2 . Request to transfer from Line Item 1112 (Part-time) to Line Item 1117 (Double Time) in the amount of $1, 104 . 00, Line Item 1343 (Postage) in the amount of $50 . 00, Line Item 1373 (Fixed Equipment) in the amount of $1, 910 . 00, Line Item 1376 (Office Equip) in the amount of $130 . 00, Line Item 1397 (Tow Vehicles) in the amount of $300 . 00, Line Item 1541 (Cleaning Supplies) in the amount of $1, 000 . 00, Line Item 1547 (Oils/Greases) in the amount of $1, 000 . 00, Line Item 1555 (Equip/Tools) in the amount of $700 . 00, Line Item 1575 (Metal Supplies) in the amount of $1, 050 . 00, Line Item 1598 (Haz Materials) in the amount of $250 . 00—Superintendent of Central Garage. 3 . Request to transfer $673 . 00 from Line Item 1346 (Travel Professional Training) to Line Item 1121 (FICA-City) , transfer $100 . 00 from Line Item 1346 (Travel Professional Training) to Line Item 1121 (IPERS-City)—Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 22 , 1999 5 : 15 - 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed or amended. Minutes of March 15, 1999, as proposed. NEW BUSINESS 1 . Authorization to purchase four new tires for snow removal equipment at a cost of $1, 612 . 68—Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1549 (Lumber) in the amount of $2, 000 . 00, Line Item 1555 (Equip. /Tools) in the amount of $1, 500 . 00, Line Item 1567 (Rec Equip) in the amount of $3 , 000 . 00, Line Item 1581 (Paint) in the amount of $500 . 00; increase Line Item 1569 (Veh Parts) in the amount of $5, 000 . 00, Line Item 1535 (Hardware) in the amount of $500 . 00, Line Item 1573 (Safety) in the amount of $1, 000 . 00, Line Item 1373 (Other Repair) in the amount of $2 , 000 . 00— Leisure Services Director. 2 . Request to decrease Line Item 1111 (Salaries-Regular) in the amount of $37, 000 . 00; increase Line Item 1114 (Time & One Half) in the amount of $20, 000, Line Item 1118 (Bonus Pay) in the amount of $150 . 00, Line Item 1130 (Benefit Re) in the amount of $800 . 00, Line Item 1131 (Health Ins) in the amount of $27, 260 . 00, Line Item 1314 (Health Services) in the amount of $250 . 00, Line Item 1513 (Chemicals) in the amount of $700 . 00; decrease Line Item 1541 (Cleaning Supplies) in the amount of $200 . 00, Line Item 1596 (Paper & Pis) in the amount of $11, 000 . 00, Line Item 2106 (Computer Equipment) in the amount of $2 , 500 . 00; increase Line Item 1547 (Oil & Grease) in the amount of $2, 540 . 00; decrease Line Item 1384 (Machinery) in the amount of $1, 000 . 00—Superintendent of Sanitation & Recycling. 3 . Request to decrease Line Item 1344 (Telephone) in the amount of $15, 000 . 00, Line Item 1381 (Land Rent) in the amount of $6, 000 . 00, Line Item 1533 (Gasoline) in the amount of $2, 000 . 00, Line Item 1341 (Carriers) in the amount of $2 , 000 . 00, Line Item 1338 (Data Process) in the amount of $4, 000 . 00, Line Item 1387 (Radio Equipment) in the amount of $3 , 690 . 00; increase Line Item 1111 (Salaries-Regular) in the amount of $1, 580 . 00, Line Item 1114 (Time & One Half) in the amount of $10,420 . 00, Line Item 1117 (Double Time) in the amount of $200 . 00, Line Item 1121 (FICA-City) in the amount of $600 . 00, Line Item 1123 (Disability Pay) in the amount of $140 . 00, Line Item 1390 (Contract Services) in the amount of $19, 000 . 00, Line Item 1563 (Photo Supplies) in the amount of $150 . 00, Line Item 1571 (Equipment Parts) in the amount of $1, 000 . 00, Line Item 1122 (IPERS-City) in the amount of $400 . 00—Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 15, 1999 5:15 - 5:30 p.m. Council Chambers Roll Cal1: Members : Chairperson John Murphy Barb Krizek Scott Jordan Approval of Agenda, as proposed or amended. Minutes of March 8, 1999, as proposed. NEW BUSINESS 1. Authorization to purchase police dog from Vohne Liche Kennels at a cost of $4,250.00-Police Chief_ 2. Authorization to purchase NT workstation and new tape drive at a cost of $2, 312.00-Fire Chief. 3. Authorization to purchase 11 Dell PCs, software and new file server for permit system at a cost of $26, 105. 00-Building Official. 4. Request to amend travel request to Washington D.C. for an additional $174.00-City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy' Eckert City Clerk FINANCE COMMITTEE March 8 , 1999 5 : 00 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson John Murphy Barb Krizek Scott Jordan 41, Approval of Agenda, as proposed or amended. Minutes of March 1, 1999, as proposed. NEW BUSINESS 1 . Authorization to upgrade Internet proxy server at a cost of $4, 842 . 00—Manager, Information Services . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 1, 1999 4 : 40 - 5: 00 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 22, 1999, as proposed. NEW BUSINESS 1. Authorization to purchase used vehicle for Building Inspection—Building Official. 2 . Request to abate special assessment in the amount of $2, 155.14 for 1112 Mobile Street in conjunction with Zone 9 of the Sidewalk Repair Assessment Program—Jesse Cosby Neighborhood Association. 3. Authorization to contract with Allen Hospital Occupational Health Services to conduct hearing and respirator physicals— Personnel Director. 4. Authorization to purchase 8 sets of protective clothing at a total cost of $6, 317 .36—Fire Chief. 5. Authorization to purchase a generator for use on the Safety House at a cost of $1, 499.99—Fire Chief. 6. Garbage refund in the amount of $6.00 for 3382 Monticello Avenue—City Clerk. 7 . Garbage refund in the amount of $24. 00 for 1213 Oleson Road— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item 1128 (Retirement Pay) and decrease Line Item 1533 (Gasoline) in the amount of $5, 215. 00; increase Line Item 2117 (Motor Vehicle) and decrease Line Item 1392 (Subscription) in the amount of $631 .00—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk _:NANCE COMMITTEE February 15, 1999 5: 50 - 66: 05 p.m. Council Chambers Roll Call: Me_mbers : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 8, 1999, as proposed. NEW BUSINESS 1. Recommendation on bids received for Random Digit Dialing Survey for -the Section 8 Fair Market Rents-City Planner. 2. Authorization to purchase Safety & Education House to be funded by contributions from Allen and Covenant Hospitals-Fire Chief. 3. Garbage refund in the amount of $30.00 for 1621 Hyperion Drive-City Clerk 4. Garbage refund for 1216 Oleson Road-City Clerk. PRE-AUTHORIZATION ='0 EXPEND OV R $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to transfer $3, 488 . 00 from Line Item 1520 (Software) to Line Item 2106 (Computers)-Building Official. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 8, 1999 5 : 00 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek . Harold Getty Approval of Agenda, as proposed or amended. Minutes of February 1, 1999, as proposed. NEW BUSINESS 1 . Authorization to sell to Northland Oil property generally located behind their current business location at 1000 Rainbow Drive-City Planner. 2. Approval of renewal of Inland Marine Insurance coverage with St. Paul Insurance—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to transfer $204. 00 from Line Item 1351 (Advertisement) to Line Item 1130 (Benefit Reimb) in the Ridgeway Towers Budget; transfer $3, 524. 00 from Line Item 2106 (Computer Equip. ) to Line Item 1112 (Salary Parttime) , $1, 500. 00 from Line Item 1710 (Claims and Contingency) to Line Item 1114 (Time & Half) in the Section 8 Certificate Budget; $289.00 from Line Item 1311 (Accounting/Clerical) to Line Item 1130 (Benefit Reimb) , $2, 600. 00 from Line Item 2106 (Computer Equip) to Line Item 1112 (Salary Parttime) in the Section 8 Voucher Program—City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 1, 1999 5 : 00 - 5 : 15 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 25, 1999, as proposed. NEW BUSINESS 1 . Approval of agreement with National Trust' s Heritage Property Services to evaluate the rehabilitation of the Public Market— City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to transfer $200 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1376 (Office Equipment) ; $4, 200. 00 from Line Item 2121 (Production Construction Equipment) to Line Item 1571 (Equipment Parts)—Superintendent of Traffic Operations . 2 . Authorization to increase Line Item 3800 (Misc. Revenue) in the amount of $665. 00 and increase Line Item 1346 (Travel- Business) in the amount of $665.00—Building Official. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk � 4 FINANCE COMMITTEE January 25, 1999 4 : 55 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of January 19, 1999, as proposed. NEW BUSINESS 1 . Authorization to seek bids for seven 1999 police sedan patrol vehicles—Police Chief . 2 . Authorization to seek Requests for Proposals for a Random Digit Dialing phone survey to increase the Fair Market Rent used by the Section 8 Program—City Planner. 3 . Authorization to purchase a FAX machine at a cost of $2 , 300 . 00—Building Official . 4 . Authorization to purchase two personal computers at a total cost of $3 , 614 . 00—Police Chief . 5 . Garbage refund in the amount of $90 . 00 for 1267 Ravenwood Road—City Clerk. AD)) - 6 . Authorization to purchase two garbage trucks—Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $4 , 000 . 00 from Line Item 1567 (Rec . Equip. ) to Line Item 1571 (Equip. Parts) ; $3 , 000 . 00 from Line Item 1375 (Auto Equip. ) to Line Item 1571 (Equip. Parts) ; $250 . 00 from Line Item 1371 (Building Maint . ) to Line Item 1376 (Office Equip. )—Leisure Services Director. 2 . Request to make various line item transfers in the Garbage Collection Budget and Operation Pride Budget (see attached)— Superintendent of Sanitation & Recycling Department . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 19, 1999 4 : 00 - 4 : 15 p.m. Council Chambers Roll Cal1: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 11, 1999, as proposed. NEW BUSINESS 1. Authorization to purchase an automatic gate opener for the Hazardous Material Regional Training Center—Administrative Director. 2. Authorization to purchase explosive protection system at a cost of $17, 440 . 00, with the city' s cost of $11, 684.20—Police Chief. 3 . Authorization to dispose of Manville Gas gun—Police Chief. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to transfer $300.00 from Line Item 1390 (Contractual Services) to Line Item 1311 (Accounting and Clerical) ; transfer $300 . 00 from Line Item 1390 (Contractual Services) to Line Item 1561 (Office Supplies)—City Attorney. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 4, 1999 4 : 15 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 21, 1998, as proposed. NEW BUSINESS 1 . Authorization to proceed with renovation of Byrnes Park maintenance building to create new reception area, offices and storage area—Leisure Services Director. 2 . Recommendation on quotes received for radio system at new office site—Superintendent of Sanitation & Recycling. 3 . Sewer refund in the amount of $24 . 70 for 1138 Grant Avenue— City Clerk. 4 . Garbage refund in the amount of $300 . 00 for 227 Park Road— City Clerk. 5 . Authorization to pay invoice from Hanisch Floor covering in the amount of $5, 706 . 94 for installation of new carpeting in the Terminal area—Assistant Director of Aviation. 6 . Authorization to pay invoice in the amount of $1, 200 . 00 for removal of tanks at the Airport—Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $250 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1346 (Travel-Training)— Personnel Director. 2 . Request to decrease Line Item 3874 (Human Rights Reimb. ) in the amount of $5, 000 . 00; increase Line Item (Contributions) in the amount of $1, 750 . 00; decrease the following line items : 1111 (Salaries) in the amount of $12, 271 . 00; 1121 (FICA) in the amount of $1, 614 . 00; 1122 (IPERS) in the amount of $1, 213 . 00; 1123 (Disability) in the amount of $122 . 00; 1130 (Employee Benefit Reimb. ) in the amount of $639 . 00 ; 1131 (Group Health Ins . ) in the amount of $5, 966 . 00; increase the following line items : 1112 (Salaries Part Time) in the amount of $1, 271 . 00 ; 1128 (Retirement) in the amount of $1, 079 . 00 ; 1315 (Education & Training) in the amount of $6, 998 . 00 ; 1343 (Postage) in the amount of $1, 400 . 00; 1352 (Photo & Copy) in the amount of $350 . 00; 2106 (Computer Equipment) in the amount of $10, 727 . 00—Executive Director of Human Rights Commission.