Loading...
HomeMy WebLinkAbout1998 FINANCE COMMITTEE December 21, 1998 5 : 15 - 5 : 30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 14 , 1998, as proposed. NEW BUSINESS 1 . Approval of proposal from Schumacher Elevator Company, Inc . to remodel lobby passenger elevator at City Hall at a cost of $4 , 650 . 00 Administrative Director. 2 . Authorization to purchase Dell laptop with modem at a cost not to exceed $3 , 539 . 00—Building Official . 3 . Authorization to purchase computer software and equipment for Waterloo Public Library at a total cost of $1, 388 . 99—Public Library. 4 . Authorization to purchase PC and printer for Parking Enforcement at a cost of $2 , 890 . 00—City Clerk. 5 . Sewer refund in the amount of $25 . 14 for 106 Sans Souci Drive—City Clerk. 6 . Garbage refund in the amount of $51 . 00 and sewer refund in the amount of $57 . 30 for 911 Mulberry Street—City Clerk. 7 . Authorization to make building improvements in the amount of $13 , 658 .45 at the Recreation & Arts Commission and $13 , 941 . 55 to be paid into an acquisition fund to purchase art works— Recreation Director. 8 . Authorization to proceed with proposed City Hall remodeling at a cost of up to $8, 000 . 00—Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $151 . 00 from Line Item 1390 (Contractual Services) to Line Item 1311 (Accounting and Clerical)—City Attorney. FINANCE COMMITTEE December 14, 1998 4 : 45 - 5: 00 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 7, 1998, as proposed. NEW BUSINESS 1 . Approval of loan to Mary Williams in the amount of $25, 000. 00 at 6. 38 percent interest for 15 years with a 5 year balloon to purchase building located at 307 E. Donald Street for day care facility—City Planner. 2 . Approval of rental of John Deere Gator unit at a cost of $1 . 00 per year and authorization to purchase Med-Bed for $3, 350. 00— Fire Medical Supervisor. 3. Garbage refund in the amount of $25.50 for 705 Hartman Avenue— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 2128 (Police Safety Equipment) and increase Line Item 3361 (State Grants) in the amount of $7, 780. 00—Police Chief. 2 . Request to transfer $30, 000.00 from Line Item 2167 (WPCP) to Line Item 1311 (Accts and Cl) in the amount of $7, 000. 00, Line Item 1312 (Eng. & Cons. ) in the amount of $21, 000.00, Line Item 1313 (Legal Services) in the amount of $1, 500. 00, and Line Item 1785 (Refund Pay) in the amount of $500. 00— Superintendent of Water Pollution/Flood Control. 3 . Request to transfer $50, 000 . 00 from Line Item 1111 (Salaries) to Line Item 1319 (Other Professional)—Superintendent of Water Pollution/Flood Control. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 7, 1998 4 :45 p.m. Council Chambers Roll Call : Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 23, 1998, as proposed. NEW BUSINESS 1. Authorization payment to Clarey' s Safety Equipment in the amount of $1,230.00 for the purchase of foam for the airport' s fire truck- Assistant Director of Aviation. 2 . Approve payment to Logan Contractors Supply, Inc. in the amount of $3,427.85 for the purchase of four pallets of Crafco tar used to seal cracks in the runway-Assistant Director of Aviation. 3 . Approve payment to Basic Materials Corporation in the amount of $1,206.28 for the purchase of sand for snow removal-Assistant Director of Aviation. 4. Garbage refund in the amount of $20 . 00 and sewer refund in the amount of $19. 10 for 724 Hammond Avenue-City Clerk. 5. Garbage refund in the amount of $34.50 for 1320 Wisconsin Street-City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $300 . 00 from Line Item 1345 (Travel Business) to 1346 (Travel Training) and transfer $2,400.00 from Line Item 2118 (Office Furniture) to the following Line Items: $2, 000 .00 to 2106 (Computer Equipment) and $400 .00 to 1313 (Legal Services) -City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 23 , 1998 4 :30 - 4 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 16, 1998, as proposed. NEW BUSINESS 1. Authorization to donate 25 sets of fire turnout gear to the Puerto Vallarta, Mexico Fire Department—Fire Chief. 2 . Recommendation on bids received for Laser Speed Detection Unit—Police Chief. 3 . Authorization to purchase a new CAD workstation at a cost of $3 , 151 . 00—City Engineer. 4 . Recommendation on bids received for credit card program for greens fees at the three golf courses—Superintendent of Parks . 5 . Sewer refund in the amount of $33 . 17 for 1325 Downing Avenue— City Clerk. 6 . Authorization to proceed with repair of the lagoon cover damaged by wind storm—Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to increase. Line, Item- 1117 in the amount :df`.$301 . 00; decrease Line Item 1114 in the amount of $301 . 00; increase Line Item 1130 in the amount of $129. 00; decrease Line Item 1114 in the amount of $129 . 00—City Engineer. 2 . Request to transfer $57, 500 . 00 from Line Item 2167 (WPCP) to the following Line Items : $1, 500 . 00 to Line Item 1119 (Miscellaneous Pay) , $20, 000 . 00 to Line Item 1310 (Professional Services) , $30, 000 . 00 to Line 2163 (Sanitary Sewers) , $6, 000 . 00 to Line Item 1750 (Debt Service Expense)— Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 16, 1998 5 :00 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 9, 1998, as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $40 . 00 for 1124 Washington Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 .00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $670 . 00 from Line Item 010-11-1100-3722 (Refunds) to Line Item 010-11-1100-1512 (Tri-County Forfeitures)—Police Chief. 2 . Request to decrease Line Item 1111 (Salaries) in the amount of $20, 000; increase Line Item 1311 (Accounting Services- Consulting) in the amount of $10, 000; and increase Line Item 2118 (Office Furniture) in the amount of $10, 000—Finance Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 9, 1998 5 : 00 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 2, 1998, as proposed. NEW BUSINESS 1 . Authorization to donate fourteen PCs with keyboards, seven monitors and mice to the Waterloo School District— Administrative Director. 2 . Approval of snow removal quote from Office Hammitt dba Woody' s Landscaping for the Police Training Center—Police Chief. 3 . Authorization to transfer ownership of two donated horses to • Officer Rich Knief and Officer Kerry Devine—Police Chief. 4 . Sewer refund in the amount of $46. 80 for 3534 Hammond Avenue— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 2, 1998 5: 15 - 5:30 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 26, 1998, as proposed. NEW BUSINESS 1. Recommendation on bids received for one 44 ton flat bed truck with plow and one 1-ton utility truck—Superintendent of Central Garage. 2. Authorization to retire Falko from active police service and give to his current handler—Police Chief. 3. Authorization to purchase a Dell computer—Superintendent of Sanitation & Recycling. 4. Request of property owner to reconsider sewer refund for property located at 800 Kingsley Avenue—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to decrease Line Item 2167 (WPCP) in the amount of $195, 000.00; increase Line Item 2163 (Sanitary Sewers) in the amount of $150, 000.00; increase Line Item 1516 (Computer Accessories) in the amount of $10, 000. 00; increase Line Item 1374 (Construction Equipment) in the amount of $5, 000.00; increase Line Item 1319 (Other Professional Services) in the amount of $5, 000.00; increase Line Item 1310 (Professional Services) in the amount of $25, 000.00—Superintendent of Water Pollution/Flood Control. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE October 26, 1998 5 : 00 - 5 :20 p.m. Council Chambers Roll Cal1 : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 19, 1998, as proposed. NEW BUSINESS 1 . Authorization to contract with Vose Moving Co. to transport non-salvageable railroad material near the National Guard Armory to Wiessman Iron and Metal Recycling Associate Engineer, 2 . Recommendation on bids received for employee uniforms— Superintendent of Water Pollution/Flood Control . rt 3 . Authorization to purchase two printers for Clerk/Finance ' Department—City Clerk. 4 . Authorization to participate in consulting services for RFPs A for insurance with joint purchasing group—City Clerk. 5 . Authorization to install telephone system p at Memorial Hall at 11, a cost of $580 . 00—City Clerk. 6 . Authorization to purchase an upgrade to Novell 3 .2 100 user operating system for the Permits/Time Clock server at a cost of $2, 215 . 00—Administrative Director. 7. Authorization to purchase network upgrade for new AS/400 System—Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $1, 000 . 00 from Line Item 1376 (Office Equipment Repairs) to Line Item 1385 (Office Equipment) ; $500 . 00 from Line Item 1400 (Utilities) to Line Item 1575 (Metal Supplies)—Superintendent of Central Garage. BILLS PAYMENT ADJOURNMENT • Nancy Eckert City Clerk _.y FINANCE COMMITTEE October 19, 1998 4 :30 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 12, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase computer equipment—Fire Chief. 2 . Authorization to purchase a HP 4000 LaserJet printer— Superintendent of Traffic Operations. 3 . Authorization to purchase four personal computers—Police Chief. 4 . Authorization to pay invoice from Van Meter Industrial, Inc. in the amount of $1, 502 .58 for lighting for the restaurant— Assistant Director of Aviation. 5 . Authorization to pay invoice from Imperial Roof Systems, Co. in the amount of $1, 063 . 04 for repairs to the roof at the McCandless building Assistant Director of Aviation. 6 . Authorization to pay invoice from Young Plumbing & Heating Co. in the amount of $1, 902 . 14 for repairs to the air conditioning system at the terminal building—Assistant Director of Aviation. 7 . Authorization to pay invoice from Riley' s Floor and More and in the amount of $9, 711 .70 for installation of carpet at the terminal building Assistant Director of Aviation. 8 . Approval of supplemental agreement with Iowa Department of Transportation for asbestos abatement and demolition in conjunction with 218 Enhancements at 1500 and 1502 Washington Street—City Planner. 9 . Recommendation on bids received for hanging light fixtures for dining area of Ridgeway Towers Apartments—City Planner. 10 . Recommendation on bids received for flat bed service truck and four dump trucks—Superintendent of Central Garage. 11 . Approval of garbage exemption forms for Calendar Year 1999— City Clerk. 12 . Approval of police enforcement of Riverview Recreation area— Administrative Director. 13 . Approval oL agreement with Terracon to perform deck testing in the East 5t Street and West 5th Street ramps—Building Official . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 .00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to decrease Line Item 1130 (Benefit Retirement) in the amount of $5, 500; increase Line Item 1128 (Retirement) in the amount of $5, 500; decrease Line Item 1315 (Training) in the amount of $500; increase Line Item 1314 (Health Services) in the amount of $500 Assistant Director of Aviation. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk October 19, 1998 5: 30 p.m. Waterloo Airport Restaurant Dinner break for Mayor John Rooff and Council Members . Nancy Eckert City Clerk FINANCE COMMITTEE October 12, 1998 5 : 15 - 5 :45 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 5, 1998, as proposed. NEW BUSINESS 1 . Authorization to construct a new cart building at Gates Golf Course at a estimated cost of $38, 000 . 00—Superintendent of Parks. 2 . Approval of EKG and chest x-rays tests for 23 personnel at a cost of $2, 725 .50—Fire Chief. 3 . Authorization to purchase 14 moving radar units at a total cost of $27, 230 . 00—Police Chief. 4 . Authorization to purchase a traffic control speed trailer at a cost of $5, 800 . 00—Police Chief. 5 . Authorization to seek bids for a laser radar unit—Police Chief. 6. Garbage refund in the amount of $45. 00 for 140 Montrose Road— City Clerk. • 7 . Approval of appraisal services contract with Valuation Services at a cost of $12, 000 . 00 in conjunction with Martin Luther King Jr. Drive—City Planner. 8 . Approval of Electronic Usage Policy Administrative Director. 9 . Authorization to seek Request for Proposals to install fiber optic plant between City Hall and the Library and the Library and the Recreation Center/Young arena Administrative Director. 10 . Approval of Facade Loan for Beecher, et .al . to borrow $25, 000 for improvements to the Court Square Building, 620 Lafayette Street—City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 5, 1998 5:25 - 5:45 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 28, 1998, as proposed. NEW BUSINESS 1. Approval of bid in the amount of $14, 615. 00 for the replacement of the -boiler at the Carnegie Building- Administrative Director. 2 . Authorization to replace existing four-keg cooler at the Five Sullivan Brothers Convention Center at a cost not to exceed $2, 143.70-Administrative Director. 3. Garbage refund in the amount of $240.00 for 1261/1271 Black Hawk Road-City Clerk. 4. Garbage refund in the amount of $60.00 for 220 Virden Street- City Clerk. 5. Update on city computer system-Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to decrease Line Item 1300 (Contractual Services) in the amount of $8, 000.00, decrease Line Item 1500 (Commodity Expense) in the amount of $3, 000.00 and increase Line Item 3830 (Friends of Museum Contribution) in the amount of $11, 000.00-Recreation Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 21, 1998 5:25 - 5: 45 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 14, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase a power washer—Fire Chief. 2. Recommendation on bids received to waterproof and tuckpoint the brick around the McCandless building—Assistant Director of Aviation. 3. Approval of repairs to Canon copier in the amount of $1, 017.52 Assistant Director of Aviation. 4. Approval of invoice in the amount of $1, 980.00 from Blackhawk Environmental Testing, Inc. for soil testing in conjunction with removal of underground storage tanks from the McCandless ramp—Assistant Director of Aviation. 5. Request to purchase playground equipment—Superintendent of Parks. 6. Request to purchase computer equipment and software—Assistant Community Development Director. 7 . Garbage refund in the amount of $75.00 for 1526 W. 4th Street— City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $122.00 from Line Item 1390 (Contractual Services) to Line Item 1311 (Accounting and Clerical)—City Attorney. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 14, 1998 5 :40 - 6 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 8, 1998, as proposed. UNFINISHED BUSINESS 1. Recommendation on bids received for equipment included in the current Capital Equipment Program-Superintendent of Central Garage. NEW BUSINESS 1 . Sewer refund in the amount of $161 .22 for 3700 University Avenue—City Clerk. 2 . Authorization to hold annual city equipment auction— Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $59, 612 .50 from Line Item 3000 (Cash) to Line Item 1393 (Contributions & Subsidies) in the Section 8 Budget—City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE September 8, 1998 5 : 00 - 5 :30 p.m. Council Chambers Roll Cal1 : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 24, 1998, as proposed. UNFINISHED BUSINESS 1. Recommendation on bids received for roadway deicing salt— Superintendent of Streets . 2 . Recommendation on bids received for landscaping along 218 Corridor—City Planner. NEW BUSINESS 1 . Authorization to repair the fire pump on Fire Apparatus 305 at an approximate cost of $3 , 500—Fire Chief. 2 . Authorization to pay invoice from Custom Craft Furniture, Inc. in the amount of $1, 886 to build a new ticket counter for Trans World Express Assistant Director of Aviation. 3 . Approval of bid received from Verbraken & Sons Painting and Decorating to paint Exhibition Hall at the Five Sullivan Brothers Convention Center at a cost of $9, 867—Administrative Director. 4 . Authorization to remodel old Carnagie building at a cost not to exceed $117, 500—Administrative Director. 5 . Approval of bid received from WBC Mechanical Co. in the amount of $15, 437 for replacement of boiler at the Recreation & Arts Center West Wing—Administrative Director. 6. Authorization to soundproof Public Access Studio located in the Public Library at a cost of $1, 712—City Clerk. 7 . Garbage refund in the amount of $30 for 1221 Oleson Road—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Authorization to increase Line Item 1582 (Adult Materials) in the amount of $2, 000 ; increase Line Item 1587 (Books-on-Tape) in the amount of $500 ; decrease Line Item 1590 (Youth Materials) in the amount of $2, 500 ; decrease Line Item 1590 (Youth Materials) in the amount of $3, 500; increase Line Item 1597 (Videos) in the amount of $3 , 500—Library Business Office Manager. 2. Authorization to increase Line Item 383T (Registrations) in the amount of $3, 737; create Line Item 1315 (Education) in the amount of $3, 737; transfer $700 from Line Item 1561 (Office Expense) to Line Item 1315 (Education & Training) in the Housing Section 8 Certificate Budget-City Planner_ BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 24, 1998 5 :40 - 6: 00 p.m. Council Chambers • Roll Cal1 : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 17, 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for yard waste bags— Superintendent of Sanitation & Recycling. 2 . Recommendation on bids received for copier—City Engineer. NEW BUSINESS 1- Authorization to purchase new color plotter and CAD software upgrades for the Engineering Department—City Engineer. 2. Approval of renewal of music-on-hold message recording for _ City Hall Administrative Director. 3 . Approval of landscaping project along Highway 218 Corridor City Planner. 4. Authorization to purchase program car for Parks Department— Superintendent of Central Garage. 5 . Authorization to purchase 32" monitor/receiver for Council • Chambers—City Clerk. .J ,j .:. _ 6:------Authorization to purchase computer equipment—Public Libra 7. Recommendation on bids received for equipment and vehicles funded in the current Capital Equipment Program— Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED • 1. Authorization to transfer $30, 000 . 00 from Line Item 2167 (WPCP) to Line Item 2162 (Storm Sewer)—Superintendent of Water Pollution/Flood Control. 2. Authorization to increase Line Item 1111 (Salaries) and decrease Line Item 1112 (Salaries) in the amount of $2, 258 . 00—Executive Director of Human Rights Commission_ --r = tt 4 —, .mod - •4-: „- e"°c *4:4' ,. 't at?-`4: # . _ k+- $ :- *+s ..^v ` r'_.. • may_ x BILLS PAYMENT _ ADJOUR1VMEN'Ts r....._ Nancy Eckert City Clerk • i 1 i , _ _...... _._ _ . • t • f .T. • • ' ,, — — FINANCE COMMITTEE August 17, 1998 4 : 00 - 4 : 15 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 10, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase new computer—Superintendent of Traffic Operations . 2 Authorization to sell donated horse, place proceeds in the Mounted Patrol Revenue line item and reimburse documented expenses—Police Chief. 3. Authorization to replace boilers at Carnegie Annex and Recreation & Arts Center west wing with previously purchased high efficiency boilers at an estimated cost not to exceed $23, 000.00—Administrative Director. 4. Approval of invoice from Lehman Trucking & Excavating in the amount of $2, 500.00 for removal and disposal of three underground storage tanks at the airport—Assistant Director of Aviation. 5. Approval of invoice from Young Plumbing & Heating Co. in the amount of $11, 050.02 for replacement of the chiller for the terminal building air conditioning system—Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000.00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 10, 1998 4 :40 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 3 , 1998, as proposed. UNIFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1999 Flood Control Riprap Cut Stump Treatment Associate Engineer. NEW BUSINESS 1 . Authorization to seek bids for treated rock salt for upcoming winter season—Superintendent of Streets . 2 . Authorization to purchase protective clothing for new recruits—Fire Chief . 3 . Authorization to re-caulk all windows at City Hall at a cost not to exceed $9, 500 . 00—Administrative Director. 4 . Approval of preventive maintenance agreement with Young Plumbing & Heating Co. at a cost of $4, 560 . 00 for the multi- stack chiller at the Five Sullivan Brothers Convention Center Administrative Director. 5 . Authorization to install six soft starts on air handler units at the Five Sullivan Brothers Convention Center— Administrative Director. 7 . Garbage refund in the amount of $120 . 00 for 3929 and 4007 Richland Drive—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 3 , 1998 4 :40 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 27, 1998, as proposed. NEW BUSINESS 1 . Authorization to seek bids for yard waste bags—Superintendent of Sanitation & Recycling. -2 . Authorization to purchase one laser printer at a cost of $2 , 820 . 95—Police Chief. v3 . Authorization to purchase an HPLaser printer at a cost of $1, 822 . 00—City Planner. A . Approval of cleaning contract with ServiceMaster to clean the airport restaurant at a cost of $1, 536 . 00—Assistant Director of Aviation. 5 . Authorization to purchase 200 study guides for upcoming John Deere class—Fire Chief. 1,6 . Garbage refund in the amount of $30 . 00 for 2814 Airport Boulevard—City Clerk. 7 . Recommendation on bids received for audit services for the year ending June 30, 1998—Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 27, 1998 4:40 - 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 20, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase smoke detectors for Smoke Detector Program for low income families—Fire Chief 2. Authorization to purchase computer equipment at a total cost of$16,695.00—Fire Chief 3. Authorization to purchase four program cars in conjunction with the Capital Equipment Program—Superintendent of Central Garage. 4. Authorization to purchase four personal computers at a total cost of$7,604.00— Police Chief. 5. Garbage and sewer refund in the amount of$145.95 for 134 Lincoln Street—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER$1,000 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer$7,500.00 from Line Item 2167 (WPCP)to Line Item 1516 (Computer Ac)—Superintendent of Water Pollution/Flood Control BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 20, 1998 5:30 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Approval of Agenda, as proposed. Minutes of July 13, 1998, as proposed. NEW BUSINESS 1. Authorization for the replacement of the City Hall-tower quadrant and Library- N.W. quadrant roofs.- Administrative Director. 2. Authorization to purchase computer equipment- Superintendent of Parks. 3. Authorization for applying a four (4) coat inter-seal finish to the lobby floor of the 5 Sullivan Brothers Convention Center - Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1,000 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk r FINANCE COMMITTEE July 13, 1998 5 :20 - 5 :30 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of July 6, 1998, as proposed. NEW BUSINESS 1 . Authorization to purchase four flood control pumps— Superintendent of Central Garage. 2 . Authorization to purchase two chilled water coils for air handler #3 at the Library Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk r 1 FINANCE COMMITTEE July 6, 1998 5:30 - 6:00 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of June 22, 1998, as proposed. UNFINISHED BUSINESS 1. Recommendation on bids received for photographic supplies for Police Crime Laboratory—Police Chief. 2. Recommendation on bids received for photographic processing for Police Crime Laboratory Police Chief. 3. Recommendation on bids received for ammunition—Police Chief. NEW BUSINESS 1. Authorization to purchase uniforms and equipment from Palace Clothiers—Police Chief 2. Authorization to purchase 8 PCs, 2 HP Deskjet 722C printers and one Epson Stylus Color 600 printer—Recreation and Arts Director. 3. Recommendation on bids received for blanket authorization for carpet replacement at Public Housing, Ridgeway Towers Apartments and one FSS House—City Planner. 4. Authorization to purchase paint for municipal pools—Administrative Director. DELETE - 5. Approval of telephone equipment maintenance agreement with Digital Communications for City Hall, Fire Rescue and Water Pollution Control— Administrative Director. 6, Authorization to purchase an air conditioning condenser for Station 1—Fire Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk t.q FINANCE COMMITTEE June 22, 1998 4 : 55 - 5 : 15 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of June 15, 1998, as proposed. NEW BUSINESS 1 . Approval of a loan in the amount of $8, 000 . 00 to Anderson & Associates, 213 Conger Street, at 75 percent of prime with a 60 month payment period and a personal guarantee and/or mortgage—City Planner. 2 . Authorization to purchase office furniture—Executive Director of Human Rights . ADD - 3 . Authorization to proceed with erection of Welcome to Waterloo signs—City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $200 . 00 from Line Item 1371 (Building Maintenance) to Line Item 1121 (FICA-City Contribution)— Administrative Director. 2 . Request to increase Line Item 1371 (Building Maintenance) in the amount of $85 . 00; decrease Line Item 1381 (Land Rent) in the amount of $565 . 00 ; increase Line Item 1547 (Oil & Grease) in the amount of $480 . 00—Superintendent of Sanitation & Recycling. 3 . Request to increase Line Item 1504 (Bank Charges/MC/V) and decrease Line Item 1539 (Institutional Suppl . ) in the amount of $100 . 00—Recreation & Arts Director. 4 . Request to increase Line Item 3113 (Sales Tax) and Line Item 1398 (Sales Tax) in the amount of $13 , 000 . 00; transfer $14, 000 . 00 from Line Item 2167 (WPCP) to Line Item 1750 (Debt Service Expense) ; transfer $2 , 700 . 00 from Line Item 1308 (Registrar) to Line Item 1117 (Double Time) in the amount of $400 . 00 and Line Item 1785 (Refund Payment) in the amount of $2 , 300 . 00; transfer $5, 000 . 00 from Line Item 1373 (Fixed Equipment) to Line Item 1571 (Equipment Parts)—Superintendent of Water Pollution/Flood Control . 5 . Request to transfer $45, 000 . 00 from Line Item 1312 (Engineering & Consultants) to Line Item 1393 (Subsidies) ; $20, 000 . 00 from Line Item 1346 (Travel & Training) to Line Item 1393 (Subsidies) ; $20, 000 . 00 from Line Item 2160 (Public Works) to Line Item 1393 (Subsidies) ; $10, 000 . 00 from Line Item 1371 (Building Maintenance) to Line Item 1390 (Contractual Services) ; $40, 000 . 00 from Line Item 2151 (Building Construction) to Line Item 1327 (Residential Rehab) ; $5, 000 . 00 from Line Item 1393 (Subsidies) to Line Item 1312 (Engineering & Consultants) ; $100 . 00 from Line Item 1393 (Subsidies) to Line Item 1351 (Advertising) ; increase Revenue Line Item 224-32-5875-3350 and Expense Line Item 224- 32-5875-1327 in the amount of $600, 000 . 00—Housing/Block Grant Program Manager. 6 . Request to make numerous Line Item adjustments to Police Department Budget (see attached)—Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 15, 1998 4:30 - 5:30 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of June 1, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase six mobile radio/phones at a cost not to exceed $5,700.00—Building Official. 2. Garbage refund in the amount of$30.00 for 3823 W. 4th Street—City Clerk. 3. Garbage refund in the amount of$15.00 for 908 Mulberry Street—City Clerk. 1PRE-AUTHORIZATION TO EXPEND OVER$1,000 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer$200 from Line Item 1112 (Part Time Salaries) to Line Item 1313 (Legal Services)—City Planner. 2. Request to transfer$2,000 from Line Item 1710 (Claims) to Line Item 2152 (Building Improvements); $1,500 from Line Item 1400 (Utilities) to Line Item 1390 (Contract Services); $1,000 from Line Item 1520 (Software)to Line Item 1114 (Time & Half); $2,500 from Line Item 1393 (Subsidies) to Line Item 1310 (Prof. Services); $200 from Line Item 1391 (Dues/Membership) to Line Item 1392 (Subscriptions)—City Planner. 3. Request to make various line item adjustments (see attached)—Fire Chief. 4. Request to transfer$2,060 from Line Item 1114 (Time & One-Half) to Line Item 1131 (Health Insurance); $2,200 from Line Item 1117 (Double Time) to Line Item 1131 (Health Insurance); $360 from Line Item 1123 (Disability Pay) to Line Item 1346 (Travel/Training); $460 from Line Item 1123 (Disability Pay) to Line Item 1373 (Fixed Equip.); $60 from Line Item 1314 (Health Svc) to Line Item 1392 (Subscriptions); $130 from Line Item 1314 (Health Svc) to Line Item 1397 (Towing Vehicle); $460 from Line Item 1352 (Photo & Copy)to Line Item 1547 (Oil & Lube); $270 from Line Item 1371 (Bldg Maint) to Line Item 1555 (Equipment/Tools); $790 from Line Item 1371 (Bldg Maint)to Line Item 1569 (Vehicle Parts)—Superintendent of Central Garage. 5. Request to transom $25.34 from Line Item 1113 (Longevi) to Line Item 1114 (Time and Half); $98.04 from Line Item 1561 (Office Supplies) to Line Item 1584 (Reference Books); $119.04 from Line Item 1561 (Office Supplies)to Line Item 1352 (Photo and Copy); $27.62 from Line Item 1358 (Economic Development) to Line Item 1346 (Travel Training); $2,000 from Line Item 1358 (Economic Development) to Line Item 1345 (Travel Business); $1,000 from Line Item 1358 (Economic Development) to Line Item 1122 (IPERS City); $250 from Line Item 1358 (Economic Development) to Line Item 1121 (FICA)—Administrative Director. 6. Request to make various line item adjustments in Facilities Maintenance and 5 Sullivan Brothers Convention Center Budget—Administrative Director. 7. Request to transfer$725 from Line Item 1319 (Other Professional Services) to Line Item 2106 (Computer Equipment); $10 from Line Item 1319 (Other Professional Services) to Line Item 1346 (Travel-Training); $325 from Line Item 1319 (Other Professional Services) to Line Item 1351 (Advertising)—Personnel Director. 8. Request to make various Line Item adjustments (see attached)—Superintendent of Water Pollution/Flood Control. 9. Request to make various Line Item adjustments (see attached)—Superintendent of Sanitation/Recycling. 10. Request to make various Line Item adjustments (see attached)—Recreation Director. 11. Request to make various Line Item adjustments (see attached)—Police Chief. 12. Request to make various Line Item adjustments (see attached)—Superintendent of Streets. 13. Request to make various Line Item adjustments (see attached)—Superintendent of Parks. 14. Request to make various Line Item adjustments (see attached)—Building Official. 15. Request to make various line item amendments to the Clerk/Finance Department Budget (see attached)—Finance Manager. 16. Request to make various line item amendments to the Cable Commission, Liability Insurance and Print Budgets (see attached)—City Clerk. 17. Request to make various line item amendments to the Waterloo Airport Budget (see attached)--Assistant Director of Aviation. ADD - 18. Request to make various line item amendments for Parking Operations, Parking Maintenance, and Animal Control Departments (see attached)—Superintendent of Parking. ADD - 19. Request to make various line item adjustments to Wattlioo Public Library Budget (see attachments)—Business Office Manager. ADD - 20. Request to transfer$200.00 from Line Item 1112 (Part Time Salaries) to Line Item 1313 (Legal Services); transfer$200.00 from Line Item 1112 (Part Time Salaries)to Line Item 1392 (Subscriptions) City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE June 1, 1998 4 : 30 - 5 : 00 p.m. Council Chambers Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of May 26, 1998, as proposed. NEW BUSINESS 1 . Authorization to purchase computer for the Hazardous Materials Regional Training Center—Fire Chief. 2 . Approval of allocation of city' s share of 50 percent of excess Hotel/Motel tax funds—Finance Manager. 3 . Authorization to purchase service from two vendors to set up a local user training site for Housing Authority Section 8 software—City Planner. 4 . Authorization to purchase mapping software to plot crimes and other incidents on maps in the city' s jurisdiction—Police Chief. 5 . Authorization to seek bids for crime lab supplies and processing—Police Chief . 6 . Authorization to seek bids for ammunition supplies—Police Chief. 7 . Authorization to purchase and install 25 ton chiller in air handler B at the Municipal Airport at a cost of $11, 150 . 00— Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER S1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 900 . 00 from Parks Budget Line Item 1567 (Rec Equip) to Line Item 1384 (Machinery & Equip. ) ; transfer $12, 025 to Golf Budget Line Item 1384 (Machinery & Equip) to be offset with golf revenues—Superintendent of Parks . 2 . Request to make various line item amendments in the Garbage Collection and Operation Pride Budgets (see attachment)— Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk a FINANCE COMMITTEE May 26, 1998 4:45 - 5:30 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of May 11, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase display telephone and install telephone line for the Public Access Studio--City Clerk. 2. Authorization to seek bids for cable equipment for Public Access Studio and Council Chambers--City Clerk. 3. Authorization to seek bids for C&S Car Company landscaping--City Planner. 4. Approval of Change Order in the amount of$2,640 for additional asbestos found in the boiler room of the Costume Shop at 105 East 5th Street--City Planner. 5. Recommendation on bids received for waste removal at Ridgeway Towers Apartments, 225 W. Ridgeway Avenue--City Planner. 6. Recommendation on bids received for accounting services for Section 8 and Public Housing—City Planner. 7. Review of Convention & Visitors Bureau Marketing Plan and Budget and approval of 50 percent in excess of$500,000 of hotel/motel tax—Executive Director. 8. Request to increase Basic Ambulance Transport fee from $175.00 to $200.00; increase Advanced Life Transport fee from$250.00 to $300.00; increase Oxygen price from $20.00 to $25.00—Fire Chief 9. Request to approval additional expenses in the amount of $42.66 for travel to Muscatine, Iowa for the Iowa Solid Waste Meeting—Superintendent of Sanitation & Recycling. 10. Garbage refund in the amount of$60 for 141 Montrose Road—City Clerk. 11. Sewer refund in the amount of$3,091.43 for 9 North Elk Run Road—City Clerk. 12. Approval of invoice from Sears in the amount of$1,149.40 for five window air conditioners—Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER$1,000 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer S1,600.00 from Line Item 1111 (Salaries - Regular) to Line Item 1128 (Retirement--City Planner). 2. Request to transfer S500.00 from Line Item 1541 (Cleaning Supply) to Line Item 1521 (Electric Supply); S90.00 from Line Item 1565 (Plumbing Supply) to Line Item 1555 (Equipment tools); S350.00 from Line Item 1541 (Cleaning Supply) to Line Item 1345 (Travel-Business); $1,500.00 from Line Item 1111 (Salaries-Regular) to Line Item 1114 (Time & Half)--Administrative Director. 3. Request to transfer S350.00 from Line Item 1311 (Accounting/Clerical), $120.00 from Line Item 1376 (Office Equipment), S115.00 from Line Item 1392 (Subscriptions), S300.00 from Line Item 1561 (Office Supplies) to Line Item 1584 (Reference Books) - City Attorney. 4. Request to increase Line Item 1349 (Artist Expense) and increase Line Item 3720 (Gifts and Donations) in the amount of 55,000.00--Recreation & Arts Director. 5. Request to transfer S1,000.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1128 (Retirement); S300.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1353 (Printing); $500.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1533 (Gasoline); $1.00 from Line Item 1385 (Office Equipment) to Line Item 1545 (Hardware); S1.00 from Line Item 1385 (Office Equipment) to Line Item 1549 (Lumber); S300.00 from Line Item 1385 (Office Equipment) to Line Item 1561 (Office Supply); $50.00 from Line Item 1345 (Travel-Business) to Line Item 1579 (Wear Apparel); $100.00 from Line Item 1345 (Travel-Business) to Line Item 1785 (Refund Pay); S400.00 from Line Item 1345 (Travel Business) to Line Item 1346 (Travel Training); $2,000.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1553 (Resale Merchandise)--Building Official. 6. Request to transfer S1,600.00 from Line Item 1376 (Office Equipment) to Line Item 1561 (Office Supplies); $700.00 from Line Item 1569 (Vehicle Parts) to Line Item 1529 (Firearms & Accessories); $500.00 from Line Item 1544 (Cleaning Supplies) to Line Item 1352 (Photo & Copy Reproduction); $9.00 from Line Item 1544 (Cleaning Supplies) to Line Item 1325 (Crime Prevention)--Chief of Police. 7. Request to transfer S36,000.00 from Line Item 3414 (Medical) to Line Item 1551 (Medical Supplies); $4,150.00 from Line Item 3414 (Medical) to Line Item 1785 (Refund Payments); S59,746.00 from Line Item 3414 (Medical) to Line Item 1311 (Accounting & Clerical)--Fire Chief. 8. Request to transfer S75,000.00 from Line Item 1341 (Carriers) to Line Item 1313 (Legal Services) in the amount of S12,000.00; to Line Item 1356 (Linen Rental) in the amount of$3,000.00; to Line Item 1513 (Chemicals) in the amount of$60,000.00; transfer $7,200.00 from Line Item 1112 (Salaries) to Line Item 1114 (Time & Half Salary) in the amount of$6,000.00; to Line Item 1128 (Retirement) in the amount of $1,200.00; transfer$35,000.00 from Line Item 2167 (WPCP) to Line Item 1312 (Engr& Contr)--Superintendent of Water Pollution/Flood Control. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 18, 1998 4:10 - 4:30 p.m. Council Chambers Roll Call: Members: Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of May 11, 1998, as proposed. NEW BUSINESS 1. Authorization to purchase display telephone and install telephone line for the Public Access Studio-City Clerk. 2. Authorization to seek bids for cable equipment for Public Access Studio and Council Chambers - City Clerk. 3. Authorization to seek bids for C&S Car Company landscaping - City Planner. PRE-AUTHORIZATION TO EXPEND OVER$1,000 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer$1,600 from Line Item 1111 (Salaries -Regular) to Line Item 1128 (Retirement- City Planner). 2. Request to transfer$500.00 from Line Item 1541 (Cleaning Supply)to Line Item 1521 (Electric Supply); $90.00 from Line Item 1565 (Plumbing Supply) to Line Item 1555 (Equipment tools); $350.00 from Line Item 1541 (Cleaning Supply) to Line Item 1345 (Travel-Business); $1,500.00 from Line Item 1111 (Salaries-Regular) to Line Item 1114 (Time & Half) -Administrative Director. 3. Request to transfer$350.00 from Line Item 1311 (Accounting/Clerical), $120.00 from Line Item 1376 (Office Equipment), $115.00 from Line Item 1392 (Subscriptions), $300.00 from Line Item 1561 (Office Supplies) to Line Item 1584 (Reference Books) - City Attorney. 4. Request to increase Line Item 1349 (Artist Expense) and increase Line Item 3720 (Gifts and Donations) in the amount of$5,000.00-Recreation&Arts Director. 5. Request to transfer$1,000.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1128 (Retirement); $300.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1353 (Printing); $500.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1533 (Gasoline); $1.00 from Line Item 1385 (Office Equipment) to Line Item 1549 (Lumber); $300.00 from Line Item 1385 (Office Equipment) to Line Item 1561 (Office Supply); $50.00 from Line Item 1345 (Travel-Business) to Line Item 1579 (Wear Apparel); $100.00 from Line Item 1345 (Travel-Training); $2,000.00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1553 (Resale Merchandise) - Building Official. 6. Request to transfer$1,600.00 from Line Item 1376 (Office Equipment) to Line Item 1561 (Office Supplies); $700.00 from Line Item 1569 (Vehicle Parts) to Line Item 1529 (Firearms &Accessories); $500.00 from Line Item 1544 to Line Item 1352 (Photo & Copy Reproduction); $9.00 from Line Item 1544 (Cleaning Supplies) to Line Item 1325 (Crime Prevention) - Chief of Police. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE May 4, 1998 4: 10 - 4 :30 p.m. Council Chambers Roll Call : Members: Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of April 27, 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1998 Airport Car Wash Project—Associate Engineer. NEW BUSINESS 1. Approval of proposal from US West Communication to move and lower a portion of the fiber optic line buried on city-owned property located along the west side of Martin Road in conjunction with the paving of Martin Road—City Engineer. 2 . Garbage' refund in the amount of $200 . 00 for 126 Leland Avenue, 310 E. 2n1 Street and 302 Jefferson Street—City Clerk. 3 . Garbage refund in the amount of $60 . 00 for 1222 Columbia Street—City Clerk. 4 . Approval of contract for geotechnical engineering services with Terracon in conjunction with No Name Creek Sanitary Sewer Project—Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to make numerous line item transfers in Fire Rescue Budget and Hazardous Material Regional Training Center Budget (see attached)—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 27, 1998 4: 15 - 4 : 45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of April 13 , 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on request from African American Historical & Cultural Museum to remove liens from property—Associate Engineer. 2 . Update on Year 2 Computer Plan and Year 3 Computer Plan— Administrative Director. 3 . Recommendation on bids received for ball diamond fencing for Cedar River/Exchange Park and Gates Park—Superintendent of Parks . 4 . Recommendation on bids received for brush chipper for forestry operation—Superintendent of Parks . 5 . Recommendation on bids received for a trailer to transport mowers—Superintendent of Parks . 6 . Recommendation on bids received for golf turf supplies— Superintendent of Parks . NEW BUSINESS 1 . Request to sell 1980 fifty foot Tele-Squirt to Pierce Manufacturing for $25, 000—Fire Chief. 2 . Authorization to purchase four personal computers—Police Chief. 3 . Recommendation on bids received for asbestos removal at the Waterloo Community Playhouse at 101 East 5th Street—Contract Compliance Officer. 4 . Garbage refund in the amount of $30 for 184 West 18th Street— City Clerk. 5 . Approval of invoice from Marc Us Electric in the amount of $1, 034 for additional expenses in conjunction with installation of a 1, 000 gallon fuel tank at the airport— Assistant Director of Aviation. 6 . Authorization to purchase computer equipment for Iowa Communications Network—Waterloo Public Library. 7 . Authorization--to purchase a Hewlett Packrd Laser Printer for $1, 405—Fire Chief . 8 . Authorization to participate in Urban Youth Corps— Superintendent of Parks: 9 . Approval of emergency roof repair at a cost not to exceed $3 , 000 at Veterans Memorial Hall—Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $826 . 57 from Revenue Line Item 3875 (Salary Reimbursements) to Expense Expense Line Item 1114 (Time and Half)—Fire Chief. 2 . Request to make the following line item adjustments in Young t Arena budget: increase Line Item 2114 (Inst. Furniture) in the amount of $2 , 000; decrease Line Item 1320 (Semi-Prof Service) in the amount of $1, 200; decrease Line Item 1345 (Travel-Business) in the amount of $800—Recreation & Arts Director. 3 . Request to transfer $150 . 60 from Line Item 3875 (Salary Reimbursements) to Line Item 1114 (Time and a Half) ; $50 . 00 from Line Item 3830 (Contributions) to Line Item 1528 (K-9 Account) ; $105 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing)—Fire Chief. 4 . Request to transfer $3 , 000 from Line Item 1111 (Salaries Regular) to Line Item 1112 (Salaries Part-Time) ; $627 from Line Item 2118 (Office Furniture) to Line Item 1392 (Subscriptions) ; $4, 700 from Line Item 1376 (Office Equipment) to Line Item 2106 (Computer Equipment)— Administrative Director. 5 . Request to transfer $137 from Line Item 1555 (Equipment and Tools) to Line Item 1571 (Equipment Parts)—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk --� FINANCE COMMITTEE April 20, 1998 4 : 10 - 4:30 p.m. Large Conference Room Roll Call: Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of April 13 , 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on request from African American Historical & Cultural Museum to remove liens from property—Associate Engineer. 2 . Update on Year 2 Computer Plan and Year 3 Computer Plan— Administrative Director. NEW BUSINESS 1 . Request to sell 1980 fifty foot Tele-Squirt to Pierce Manufacturing for $25, 000—Fire Chief. 2 . Authorization to purchase four personal computers—Police Chief. 3 . Recommendation on bids received for asbestos removal at the Waterloo Community Playhouse at 101 East 5th Street—Contract Compliance Officer. 4 . Garbage refund in the amount of $30 for 184 West 18th Street— City Clerk. 5 . Approval of invoice from Marc Us Electric in the amount of $1, 034 for additional expenses in conjunction with installation of a 1, 000 gallon fuel tank at the airport— Assistant Director of Aviation. 6 . Authorization to purchase computer equipment for Iowa Communications Network—Waterloo Public Library. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $826 . 57 from Revenue Line Item 3875 (Salary Reimbursements) to Expense Expense Line Item 1114 (Time and Half)—Fire Chief. 2 . Request to make the following line item adjustments in Young Arena budget: increase Line Item 2114 (Inst. Furniture) in the amount of $2, 000; decrease Line Item 1320 (Semi-Prof Service) in the amount of $1, 200; decrease Line Item 1345 (Travel-Business) in the amount of $800—Recreation & Arts Director. 3 . Request to t' zsfer $150 .60 from Line It, 3875 (Salary Reimbursements...,. to Line Item 1114 (Time a a Half) ; $50 . 00 from Line Item 3830 (Contributions) to Line Item 1528 (K-9 Account) ; $105 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing)—Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE April 13 , 1998 4:25 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of April 6, 1998, as proposed. NEW BUSINESS 1. Authorization to refurbish and service 1980 Tele-Squirt at a cost of $20, 994 . 00—Fire Chief. 2 . Authorization to purchase a 266 MHz PC for Administrative Services—Administrative Director. 3 . Authorization to purchase two 4 GB hot swappable hard drives and one redundant power supply—Administrative Director. 4 . Authorization to purchase a printer for the Housing Authority and Community Development—City Planner. 5 . Garbage refund in the amount of $36 . 00 for 425 Beverly Hill— City Clerk. 6 . Approval of contract with Cardinal Construction to relocate Community Playhouse to the Waterloo Recreation & Arts Center and the Walker Building—City Planner. 7 . Approval of an Invoice in the amount of $1, 392 .75 from Trans Iowa Equipment Co. for bearing assembly of snow blower— Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer the following amounts from Line Item 1361 (Real Property Insurance) : $6, 127 to Line Item 1112 (Salaries Part Time) , $100 to Line Item 1314 (Health Services) , $158 to Line Item 1392 (Subscriptions) , $346 to Line Item 1362 (Vehicle Insurance) , $14 to Line Item 1346 (Travel - Training) , $3 , 030 to Line Item 1128 (Retirement) ; transfer from Line Item 2152 (Building Improvements) $3 , 139 to Line Item 1128 (Retirement) and $861 to Line Item 2110 (Machinery & Equipment) ; transfer $700 from Line item 1386 (Internet) to Line Item 1128 (Retirement) ; $1, 000 from Line Item 2118 (Office Equipment) to Line Item 1128 (Retirement) ; transfer $6, 000 from Line Item 2117 (Motor Vehicle) to Line Item 2110 (Machinery & Equipment) ; transfer from Line Item 1351 (Advertising) $11, 832 to Line Item 2110 (Machinery & Equipment) , and $30, 000 to Line Item 1351 (State Projects - Advertising)Assistant Director of Aviation. 2 . Request to transfer $2, 000 from Line Item 1533 (Gasoline) to Line Item 1571 (Equipment Parts)Assistant Director of Aviation. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk CITY COUNCIL WORK SESSION April 13, 1998 5: 15 - 6: 15 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Review and discussion of Department Head Goals and Strategies for 1998 and Mayor/Council Goals for 1997/1998— Administrative Director. Adjournment. Nancy Eckert City Clerk i �. FINANCE COMMITTEE April 6, 1998 4 : 15 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of March 23 , 1998, as proposed. UNFINISHED BUSINESS ADD - 1 . Recommendation on bids received for asphalt emulsion—Street Superintendent. NEW BUSINESS 1 . Authorization to purchase F250 ford pickup 4wd— Superintendent of Parks . 2 . Authorization to purchase locking file cabinets—Executive Director of Human Right 3 . Recommendation on bids received for parking ramp sweeper— Superintendent of Central Garage. 4 . Authorization to purchase paint striper at a cost of $34, 905 . 00—Superintendent of Central Garage. 5 . Garbage refund in the amount of $60 . 00 for 1308 Jefferson Street—City Clerk. 6 . Approval of renewal of Inland Marine Insurance with St. Paul Insurance—City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $100 . 00 from Line Item 1345 (Travel- Business) to Line Item 1346 (Travel-Training)—City Attorney. 2 . Request to transfer $280 . 00 from Revenue Account 010-12- 1400-3830 to Expense Account 010-12-1400-1353 ; $50 from Revenue Account 010-12-1400-3830 to Expense Account 010-12- 1400-1528; transfer $70 . 00 from Revenue Account 010-12- 1400-3830 to Expense Account 010-12-1440-1353—Fire Chief. 3 . Request to ansfer $20 . 00 from Revenur'y.ccount 010-45- 1400-3830 Expense Account 010-12-14. -1528—Fire Chief . 4 . Request to transfer $5, 400 . 00 from Revenue Account 010-12- 1400-3875 to 010-12-1400-1114 (Time and Half)—Fire Chief . 5 . Request to transfer $2, 165 . 00 from Line Item 1315 (Training) and $1, 960 .76 from Line Item 1346 (Travel- Training) to Line Item 1541 (Clean Supplies) in the amount of $1, 500 . 00, Line Item 1555 (Equip/Tools in the amount of $425 . 76, Line Item 1573 (Safe Equip) in the amount of $200, Line Item 1575 (Metal Sup) in the amount of $2 , 000 . 00—Superintendent of Central Garage. 6, Request to increase Revenue Line Item 3433 (Sewer Rental) in the amount of $103 , 054 .59 and increase Line Item 1785 (Refund Payments) in the amount of $103 , 054 . 59— Superintendent of Water Pollution/Flood Control . 7 . Request to increase Line Item 2114 (Institute Furniture) and decrease Line Item 1349 (Artist Expense) in the amount $386 . 00—Recreation & Arts Director. AMEND - 8 . Request make adjustments to Young Arena budget to increase Line Item 2114 (Inst. Furniture & Eq) in the amount of $3 , 250 . 00 and increase Line Item 3722 (Refunds) in the amount of $2 , 000 . 00 and increase Line Item 3800 (Misc . Revenue) in the amount of $1, 250 . 00—Recreation & Arts Director. 9 . Request to make adjustments to Young Arena budget to increase Line Item 1371 (Building Maint) in the amount of $3 , 000 . 00; increase Line Item 1373 (Fixed Equipment) in the amount of $1, 500 . 00; increase Line Item 1400 (Utilities) in the amount of $5, 000 . 00; increase Line Item 1513 (Chemicals) in the amount of $750 . 00; increase Line Item 1541 (Jan. Clgn Sup) in the amount of $4, 000 . 00; increase Line Item 1553 (Merchandise for Resale) in the amount of $25, 000 . 00; increase Line Item 3481 (Concessions Revenue) in the amount of $39, 250 . 00— Recreation & Arts Director. 10 . Request to make adjustments to Young Arena budget to increase Line Item 1112 (Part Time Salaries) in the amount of $4, 000 . 00, Line Item 1122 (IPERS) in the amount of $974 . 00, Line Item 1504 (MC/V Bank Charges) in the amount of $350 . 00, Line Item 1558 (Skating Equipment & Sup) in the amount of $1, 500 . 00, Line Item 1561 (Office Supplies) in the amount of $900 . 00, Line Item 3113 (Sales Tax Collected) in the amount of $12, 000 . 00; decrease Line Item 1111 (Full Time Salaries) in the amount of $4, 733 . 00, Line Item 1130 (Benefit Reimb) in the amount of $241 . 00, Line Item 1319 (Semi-Prof. Service) in the amount of $1, 000 . 00, Line Item 1345 (Travel-Business) in the amount of $500 . 00, Line Item 1571 (Equipment-Parts) in the amount of $500 . 00, Line Item 1785 (Refunds) in the amount of $750 . 00, Line Item 3476 (Ice Revenue) in the amount of $12 , 000 . 00—Recreation & Arts Director. 11 . Request t.Q increase Line Item 3875 (Mary ReimburE ant) in the amount of $51, J . 00—Police Chief. 12 . Request to transfer $6, 000 . 00 from Line Item 1378 (Other Equipment Repair) , $10, 000 . 00 from Line Item 1131 (Health Insurance) to Line Item 1112 (Salaries Part Time) ; $15, 000 . 00 from Line Item 1128 (Retirement Pay) to Line Item 1117 (Double Time Pay) ; $35 . 00 from Line Item 1376 (Office Equipment) to Line Item 1363 (Surety Bonding Expense) ; $100 . 00 from Line Item 1376 (Office Equipment) to Line Item 1391 (Dues & Membership) ; $10, 000 . 00 from Line Item 1131 (Health Insurance-City Cont) to Line Item 1579 (Wearing Apparel) ; $500 . 00 from Line Item 1376 (Office Equipment) to Line Item 1710 (Claims & Contingencies)—Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 23, 1998 4 :25 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of March 16, 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for traffic signal lamps-- Superintendent of Traffic Operations . NEW BUSINESS 1 . Authorization to contract with Back Power, Inc . to present back fitness program to employees in the Street, Sanitation, Traffic, Garage, Parks and Water Pollution/Flood Control Departments at a cost of $50 . 00 per employee--Personnel Director. 2 . Authorization to purchase two computers for Waterloo Fire Rescue--Fire Chief . 3 . Garbage refund in the amount of $60 . 00 for 3475 Kimball Avenue--City Clerk. 4 . Request to forgive special assessments in the amount of $399 . 00 for 407 Pine Street--Walnut Historic Neighborhood. 5 . Request to release lien and abate special assessments in the amount of $8, 558 . 76 for property located at 1324-1326 East 4th Street--the African American Historical and Cultural Museum. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $700 . 00 from Line Item 1549 (Lumber) and $800 . 00 from Line Item 1567 (Rec Equipment) to Line Item 1535 (Hardware) ; $1, 000 . 00 from Line Item 1378 (Other Repair) to Line Item 1571 (Vehicle Parts) ; $500 . 00 from Line Item 1565 (Plumbing Supplies) to Line Item 1573 (Safety Equipment) -- Superintendent of Parks . 2 . Request to transfer $180 . 00 from Line Item 1710 (Claims) to Line Item 2117 (Motor - Vehicles) in the Section 8 Housing Vouchers budget--City Planner. 3 . Request to transfer $7, 000 . 00 from Line Item 1400 (Utilities) to Line Item 1371 (Building Maintenance) ; $6, 000 . 00 from Line Item 1371 (Building Maintenance 5 Bros) to Line Item 1371 (Building Maintenance) --Administrative Director. 4 . Request to transfer $500 . 00 from Line Item 1345 (Travel) and $3 , 000 . 00 from Line Item 2129 (Street Light Equipment) to Line Item 1522 (Light Bulbs) ; $200 . 00 from Line Item 1575 (Metal Supplies) to Line Item 1561 (Office Supplies) ; $1, 000 . 00 from Line Item 1345 (Travel) , $1, 000 . 00 from Line Item 1576 (Traffic Parts) to Line Item 1533 (Gasoline) ; $200 . 00 from Line Item 1319 (Other Professionals) to Line Item 1343 (Postage) --Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk i}4 .3. FINANCE COMMITTEE March 16, 1998 5 :35 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of March 9, 1998 , as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1998 Fire Station #1 Parking Lot Repairs--Associate Engineer. 2 . Authorization to purchase six patrol sedans, one sport utility vehicle. 2 unmarked program vehicles and seven auxiliary equipment packages at a total cost of $185, 000--Police Chief . NEW BUSINESS 1 . Authorization to repair 36" sewer main located between IBP and the lagoon--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase a 300 MHz PC for Information Services--Administrative Director. 3 . Authorization to donate computer equipment to Boy Scouts-- Administrative Director. 4 Garbage refund in the amount of $30 . 00 for 3704 Joan Drive-- City Clerk. 5 . Garbage refund in the amount of $30 . 00 for 1060 Riehl Street-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2, 000 . 00 from Line Item 1710 (Claims) to Line Item 1535 (Hardware) in Ridgeway Tower' s Budget--City Planner. 2 . Request to decrease Line Item 1111 (Salaries) and increase line item 1112 (Salaries) in the amount of $10 , 168 . 00-- Executive Director of Human Rights Commission. 3 . Request to transfer $150 . 00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1128 (Retirement) ; $500 . 00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1319 (Other Professional Services) ; $1, 000 . 00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1346 (Travel/Training) ; $200 . 00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1353 (Printing) ; $98 . 01 from Line Item 1119 (Miscellaneous Pay) to Line Item 1535 (Hardware) ; $208 . 19 from Line Item 1119 (Miscellaneous Pay) to Line Item 1549 (Lumber) ; $727 . 00 from Line Item 1119 (Miscellaneous Pay) to Line Item 1785 (Refund Pay) --Building Official . 4 . Request to make numerous line item amendments to Waterloo Recreation Commission Budget (see attached) --Recreation & Arts Director. 5 . Request to increase Line Item 1343 (Postage) in the amount of $1, 000 . 00; increase Line Item 1349 (Artist Exp . ) in the amount of $16, 450 . 00; increase Line Item 3623 (Room & Equipment Revenue) in the amount of $1, 000 . 00; increase Line Item 3361 (State Grant Revenue) in the amount of $16, 450 . 00--Recreation & Arts Director. 6 . Request to make the following line item amendments to Waterloo Cedar Falls Symphony Orchestra budget : increase Line Item 1112 (Part-time salary) in the amount of $18, 000 . 00; decrease Line Item 1111 (Full-time salaries) in the amount of $30, 000 . 00 ; decrease Line Item 1121 (FICA) in the amount of $1, 000 . 00 ; decrease Line Item 1122 (IPERS) in the amount of $1, 500 . 00 ; decrease Line Item (1131) Health) in the amount of $4 , 000 . 00 ; decrease Line Item 3875 (Payroll Reimbs) in the amount of $18, 500 . 00--Recreation & Arts Director. 7 . Request to make the following line item amendments to Jr. Art Gallery budget : increase Line Item 1524 (Class Supplies) in the amount of $1, 000 . 00; increase Line Item 1581 (Paint Supplies) in the amount of $262 . 07; decrease Line Item 1549 (Lumber Exp. ) in the amount of $1, 262 . 07--Recreation & Arts Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 9, 1998 5 :30 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of March 2, 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for protective clothing--Fire Chief . NEW BUSINESS 1 . Approval of a loan guarantee in the amount of $3, 500 . 00 to Community National Bank for Thomas Anderson for lawn care business--City Planner. 2 . Authorization to seek bids for three trailers for mowers, brush chipper and 3/4 ton pickup--Superintendent of Parks . 3 . Authorization to purchase camcorder in the amount of $1, 527 . 70 from B&H Photo--Police Chief . 4 . Garbage refund in the amount of $60 . 00 for 131 Brookeridge Drive--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE March 2, 1998 4:40 p.m.—4:45 p.m. Large Conference Room Roll Call. Approval of Agenda, as proposed. Minutes of February 23, 1998, as proposed. UNFINISHED BUSINESS DELETE 1. Recommendation on bids received for marked police patrol vehicles—Police Chief. 2. Authorization to purchase a ramp system for the Young Arena—Building Official. NEW BUSINESS 1. Authorization to seek bids for 1998 Oiling and Sealing Programs for oiling, seal coating, chip sealing, fog sealing, crack sealing, and making of oil patch material— Superintendent of Streets. 2. Garbage and sewer refund in the amount of$562.00 for 3443, 3451, and 3463 Kingswood Place—City Clerk. 3. Authorization to increase Credit Card Limit—Police Chief. PRE-AUTHORIZATION TO EXPEND OVER$1,000.00 BUDGET LINE ITEMS TO BE AMENDED 1. Request to transfer$5,098.00 from Line Item 3603 (Tri-County Task Force)to Line Item 1512 (Tri-County Forfeiture)—Police Chief. 2. Request to transfer$60.00 from Line Item 1345 (Travel-Business)to Line Item 1313 (Legal Services); $1,050 from Line Item 1346 (Travel-Training)to Line Item 1313 (Legal Services); $1,000 from Line Item 1584 (Reference Books)to Line Item 1313 (Legal Services)—City Attorney. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 23, 1998 4 :40 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of February 16, 1998, as proposed. UNFINISHED BUSINESS 1 . Request to exceed original quote for a mini beeper tracking transmitter for an additional cost of $300 . 00--Police Chief . NEW BUSINESS 1 . Approval of amendment to travel request to Haiti on January 22-30, 1998 for additional costs in the amount of $518 .62-- Recreation & Arts Director. 2 . Authorization to purchase three TTY phones for City Hall and the Library--Building Official . 3 . Authorization to purchase a ramp system for the Young Arena-- Building Official . 4 . Authorization to upgrade computer system in the Personnel Department--Personnel Director. 5 . Authorization to contract with Allen Hospital Occupational Health Services to conduct audiometric testing on approximately 300 employees--Personnel Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $5, 958 . 00 from Line Item 1111 (Regular Salaries) to Line Item 2106 (Computer Equipment) --Personnel Director. 2 . Request to transfer $2, 000 . 00 from Line Item 1569 (Vehicle Parts) to Line Item 1567 (Recreation Equipment) in Golf Course Budget--Superintendent of Parks . 3 . Request to decrease Line Item 1319 (Other Professional) in the amount of $400 . 00 and increase Line Item 1351 (Advertising) in the amount of $165 . 00 and increase Line Item 1385 (Office Equipment Rental) in the amount of $235 .00--Library Business Office Manager. 4 . Request to transfer $200 . 00 from Line Item 1571 (Equipment Parts) to Line Item 1535 (Hardware) ; $1, 000 . 00 from Line Item 1571 (Equipment Parts) to Line Item 1541 (Clean Supp. ) ; $100 . 00 from Line Item 1571 (Equipment Parts) to Line Item 1573 (Safety Equipment) ; $200 .00 from Line Item 1571 (Equipment Parts) to Line Item 1575 (Metal Supp. ) -- Superintendent of Central Garage. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 16, 1998 4 : 25 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of February 9, 1998, as proposed. NEW BUSINESS 1 . Authorization to seek bids for concrete work for the area behind Station #1, 425 E . Third Street--Fire Chief . 2 . Authorization to amend travel request for an additional amount of $156 .40 in conjunction with training attended by MIS Manager on January 17-23 , 1998 in Visalia, California-- Administrative Director. 3 . Garbage refund in the amount of $60 . 00 for 515 Ankeny Street-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3830 (Contributions) and increase Line Item 1335 (Public Information/Education) in the amount of $1, 000 . 00--Fire Chief . 2 . Request to transfer $1, 296 . 00 from Line Item 1111 (Salaries) to Line Item 1128 (Retirement) --Housing/Block Grant Program Manager. 3 . Request to make the following line item adjustments : $31, 228 . 90 from Line Item 2117 (Motor Vehicle) to Line Item 1128 (Retirement) in the amount of $1, 228 . 90 and Line Item 1516 (Computer Accessories) in the amount of $30, 000 . 00 ; $144, 634 . 00 from Line Item 2167 (WPCP) to Line Item 1313 (Engr. & Constr. ) in the amount of $47, 786 . 97 and to Line Item 1313 (Legal Services) in the amount of $1, 000 . 00 and to Line Item 2163 (Sanitary Sewers) in the amount of $95 , 847 . 03-- Superintendent of Water Pollution/Flood Control . 4 . Request to make the following line item adjustments : $1, 300 . 00 from Line Item 1346 (Travel) to Line Item 1343 (Postage) ; $1, 580 . 00 from Line Item 1111 (Salaries-Reg. ) to Line Item 1533 (Gasoline) ; $346 . 00 from Line Item 1112 (Salaries-Part time) to Line Item 1117 (Double Time) ; $1, 074 . 00 from Line Item 1112 (Salaries-Part time) to Line Item 1128 (Retirement) ; $30, 000 . 00 from Line Item 2110 (Mach, & Equip . ) to Line Item 1571 (Equip . Parts) ; $5, 737 . 00 from Line Item 1341 (Carriers) to Line Item 2117 (Motor Veh. ) -- Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 9, 1998 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of February 2, 1998, as proposed. NEW BUSINESS 1 . Authorization to purchase 18" sheet laminator for the Crime Laboratory using Local Law Enforcement Block Grant funds-- Police Chief. 2 . Authorization to purchase three liquid dispensing systems-- Superintendent of Central Garage. 3 . Authorization to purchase computer equipment--Recreation Director. 4 . Authorization to replace the entire cooling system at the Five Sullivan Brothers Convention Center with package chiller units and a cooling tower--Administrative Director. 5 . Approval of advance of fourth quarter transit levy--General Manager of MET. 6 . Garbage refund in the amount of $51 . 00 for 1161 Patton Avenue- -City Clerk. 7 . Approval of emergency repair to boiler at City Hall-- Administrative Director. 8 . Approval of Airport' s Annual Owners and Operators General Liability Policy and Errors and Omissions Policy for 1998-- Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 518 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refunds) --Fire Chief . 2 . Request to transfer $2, 525 . 00 from Line Item 1571 (Replacement Parts Machinery & Equipment) to Line Item 1390 (Other Contractual Services) --Superintendent of Central Garage. 3 . Request to transfer $32, 000 . 00 from Line Item 2117 (Motor Vehicles) to Line Item 1785 (Refund Payment) in the amount of $8, 000 . 00 and Line Item 1310 (Professional Services) in the amount of $25, 000 . 00--Superintendent of Water Pollution/Flood Control . 4 . Request to increase Line Item 1343 and decrease Line Item 1352 in the amount of $900 . 00; increase Line Item 1375 and decrease Line Item 2118 in the amount of $950 . 00; increase Line Item 1561 and decrease Line Item 1352 in the amount of $1, 000 . 00-- City Engineer. 5 . Request for numerous line item adjustments (see attached) -- Executive Director of Human Rights Commission. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE February 2 , 1998 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of January 26, 1998, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for Hasselblad camera and accessories--Police Chief . 2 . Recommendation on bids received for pick-up for use by Community Development--Superintendent of Central Garage . NEW BUSINESS 1 . Authorization to seek bids for protective clothing--Fire Chief . 2 . Garbage refund in the amount of $60 . 00 for 219 Jefferson Street--City Clerk. 3 . Approval of vehicle insurance premium in the amount of $2 , 845 . 80 and vehicle umbrella premium in the amount of $500 . 00--Assistant Director of Aviation. 4 . Approval of payment of $2 , 160 . 00 for electrical wiring in conjunction with installation of a fuel tank at the airport-- Assistant Director of Aviation. 5 . Authorization to purchase two staff work station centers with a partial partition at an amount not to exceed $3 , 000 . 00 and installation of security door at the front entrance of Clerk/Finance offices at an estimated cost of $1, 200 . 00-- Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1346 (Travel Training) and increase Line Item 3361 (State Grants) in the amount of $948 . 03--Police Chief . 2 . Request to increase Line Item 2128 (Police Safety Equipment) and increase Line Item'3361 (State Grants) in the amount of $9, 765 . 00--Police Chief . 3 . Request to increase Line Item 3871 and increase Line Item 1375 in the amount of $1, 035 . 00--City Engineer. 4 . Request to transfer $735 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refunds) ; $300 . 00 from Line Item 3873 (Reimbursement for Services) to Line Item 1114 (Time Half) ; $273 . 00 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1353 (Printing Services) --Fire Chief . 5 . Request to transfer $5, 000 . 00 from Line Item 1111 (Salaries) to Line Item 1317 (Audit Expense) ; $10, 000 . 00 from Line Item 1111 (Salaries) to Line Item 1338 (Data Processing Services) ; $5, 000 . 00 from Line Item 1111 (Salaries) to Line Item 2152 (Building Improvements) --Finance Manager. BILLS PAYMENT ADJOURNMENT ' Nancy Eckert City Clerk FINANCE COMMITTEE January 26, 1998 5 :30 - 5 :50 p.m. Large Confereince Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of January 20, 1998, as proposed. NEW BUSINESS 1 . Authorization to purchase a new drug detection/patrol dog and approve travel costs for selection of the dog--Police Chief . 2 . Authorization to purchase tracking transmitter, disguise pager and computer upgrades for the Tri-County Drug Task Force using Local Law Enforcement Block Grant funds--Acting Police Chief. 3 . Amendment to travel request to Washington/Boston--Police Chief. 4 . Garbage refund in the amount of $30 . 00 for 1002 Washington Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $4, 000 . 00 from Line Item 1512 (Forfeiture) to Line Item 1526 (Mounted Police) --Police Chief . 2 . Request to transfer $200 . 00 from Line Item 1571 (Replacement Parts-Machinery and Equipment) to Line Item 1390 (Other Contractual Services) --Superintendent of Central Garage. 3 . Request to transfer $283 . 00 from Line Item 3722 (Reimbursements) to Line Item 1516 (Computer Apparatus & Accessories) ; $280 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing Services - Trading Card Project) ; $1, 079 . 00 from Line Item 1567 (Mayor' s Youth Program Initiative) to Line Item 1114 (Time Half) --Fire Chief . 4 . Request to transfer $600 . 00 from Line Item 1376 (Office Equipment & Repairs) to Line Item 1385 (Office Equipment Rental) --Library Office Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 20, 1998 5 : 15 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of January 12, 1998, as proposed. NEW BUSINESS 1 . Recommendation on bids received for plaster repair of the upper level ceiling at Memorial Hall--Administrative Director. 2 . Approval of removal of acoustic wall panels and re- sheetrocking the perimeter walls in rooms 21, 22 , 23 , 24 & 25 at the Five Sullivan Brothers Convention Center-- Administrative Director. 3 . Authorization to purchase a 1/4 ton pickup for use by Community Development--Superintendent of Central Garage . 4 . Authorization to purchase a trencher/backhoe--Superintendent of Central Garage. 5 . Authorization to purchase additional 95 gallon size carts-- Superintendent of Sanitation & Recycling. 6 . Update on renovation of Iry Warren Memorial Golf Course Pro Shop--Superintendent of Parks . 7 . Approval of 3M Company for the Traffic Signal Pre-Emption System--Fire Chief . 8 . Recommendation on bids received for remodeling of the former jail area--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $475 . 00 from Line Item 1373 (Fixed Equipment) to Line Item 2153 (Shop Equipment) --Superintendent of Central Garage . 2 . Request to increase Line Item 1117 and decrease Line Item 1114 in the amount of $296 . 00--City Engineer. 3 . Request to increase Line Item 1114 and decrease Line Item 1130 in the amount of $23 . 00--City Engineer. 4 . Request to transfer $20, 000 . 00 from Line Item 1393 (Subsidies) to Line Item 1560 (Elderly Expenses) ; transfer $35, 000 . 00 from Line Item 1327 (Residential Rehab) to Line Item 1379 (Emergency Repairs) --Housing/Block Grant Program Manager. 5 . Request to transfer $2, 666 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) --Fire Chief . 6 . Request to transfer $99 .36 from Line Item 3722 to Line Item 1543--Library Office Manager. 7 . Request to increase Line Item 3000 (Cash) in the amount of $9, 700 . 00; transfer $9, 700 . 00 from Line Item 3000 (Cash) to Line Item 2152 (Building Improvements) ; transfer $60 . 00 from Line Item 1111 (Salaries) to Line Item 1130 (Benefit Reimbursement) --City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 12 , 1998 4 :40 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Barb Krizek Frank Mollenhoff Approval of Agenda, as proposed. Minutes of January 5, 1998, as proposed. NEW BUSINESS _ 1 . Authorization to pay KW Electric, Inc . in the amount of $1, 249 . 25 for repair of voltage cable--Assistant Director of Aviation. 2 . Authorization to pay Trans Iowa Equipment in the amount of $4 , 032 . 00 for parts to repair snow blower--Assistant Director of Aviation. 3 . Authorization to pay Basic Materials in the amount of $2 , 103 .43 for purchase of sand for snow removal purposes at the Waterloo Airport--Assistant Director of Aviation. 4 . Authorization to purchase two notebook computers for Clerk/Finance Department and Mayor' s office--Finance Manager. 5 . Authorization to seek bids for seven marked police patrol vehicles--Police Chief . 6 . Authorization to seek bids for Hasselblad camera and accessories using Local Law Enforcement Block Grant funding-- Police Chief . 7 . Review of Computer Plan Project Status--Administrative Director. 8 . Sewer refund in the amount of $2, 110 . 93 for 9 North Elk Run Road--City Clerk. 9 . Authorization to purchase 105 bicycle safety helmets at a cost of $1, 500 . 00--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $750 . 00 from Line Item 1111 (Salaries) to Line Item 1351 (Advertising) --Personnel Director. 2 . Request to transfer $2, 455 . 00 from Line Item 2153 (Shop Equipment) to Line Item 1555 (Minor Equipment/Hand Tools; $1, 000 . 00 from Line Item 1384 (Machinery) to Line Item 1311 (Accounting/Clerical) ; $3 , 000 . 00 from Line Item 1384 (Machinery) to Line Item 1314 (Audit Expense) ; $3 , 000 . 00 from Line Item 1384 (Machinery) to Line Item 1371 (Building Maintenance) ; $5, 000 . 00 from Line Item 1384 (Machinery) to Line Item 1577 (Traffic Supplies) --Superintendent of Streets . 3 . Request to transfer $434 . 00 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time Half) ; $2, 450 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing Services) ; $80 . 00 from Line Item 3830 (Contributions) to Line Item 1335 (Public Information/Education) ; $400 . 00 from Line Item 3871 (Damage Claims) to Line Item 1528 (K-9 Program) -- Fire Chief . _ 4 . Request to increase Line Item 1114 and decrease Line Item 1130 in the amount of $169 . 00--City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE January 5 , 1998 3 : 30 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 15, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for fire hose, nozzles, extinguishers and other miscellaneous equipment for new fire truck--Fire Chief . NEW BUSINESS 1 . Recommendation on bids received for installation of an air handler in the stage area of the theater at the Recreation & Arts Center--Administrative Director. 2 . Recommendation on bids received for light fixtures for the airport maintenance shop--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 .00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $35, 000 . 00 from Line Item 1130 (Benefit Reimbursement) to Line Item 1118 (Bonus Pay) --Police Chief . 2 . Request to establish new Line Item 1512 (Tri-County Forfeiture) in the amount of 31, 458 . 00 for Tri-County Drug Enforcement Task Force expenses--Police Chief . 3 . Request to transfer $200 . 00 from Line Item 2106 (Computer Equipment) to Line Item 1321 (Data Processing) ; transfer $2, 120 . 00 from Line Item 1312 (Engineering & Consultant) to Line Item 1396 (Demolition) --Housing/Block Grant Program Manager. 4 . Request to transfer $200 . 00 from Line Item 1521 (Electrical Supply) to Line Item 1522 (Light Bulb) ; $200 . 00 from Line Item 1542 (Paper Supply) to Line Item 1561 (Office Supplies) ; $100 . 00 from Line Item 1571 (Equipment Parts) to Line Item 1573 (Safety Equipment) ; $3, 281 . 00 from Line Item 1111 (Salaries, Regular) to Line Item 1128 (Retirement) -- Administrative Director. 5 . Request to transfer $1, 400 . 00 from Line Item 1119 (Misc . Pay) to Line Item 1130 (Benefit Retirement) ; $100 . 00 from Line Item 1376 (Office Equipment) to Line Item 1354 (Photo & Copy) ; $500 . 00 from Line Item 1376 (Office Equipment) to Line Item 1392 (Subscriptions) ; $750 . 00 from Line Item 1375 (Auto Equipment) to Line Item 1533 (Gasoline) ; $750 . 00 from Line Item 1385 (Office Equipment Maint . ) to Line Item 1561 (Office Supply) ; $200 . 00 from Line Item 1375 (Auto Equipment) to Line Item 1555 (Equipment/Tools) --Building Official . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk