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HomeMy WebLinkAbout1997 FINANCE COMMITTEE December 15, 1997 4 :30 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 8, 1997, as proposed. NEW BUSINESS 1 . Cancellation of agreement with Brown Traffic to provide pre- emption equipment and authorization to negotiate with 3M to provide pre-emption equipment--Fire Chief.p • Authorization to purchase new computer--Superintendent of Sanitation & Recycling, 3 . Authorization to purchase five-part Iowa Uniform Citation a Complaint forms--Police Chief. nd 4 . Authorization to purchase a computer--Housing/Block ock Grant 5 . Authorization to proceed with Warren Golf Course Pro Sho remodeling project--Superintendent of Parks . P 6 . Authorization to purchase personal computer equipment-- Waterloo Library. ADD - 7 . Recommendation on bids received for a cart ti e installed on existing rear loadingPP r to b- Superintendent of Central Garage. garbage truck-- PRE-AUTHORIZATION TO EXPEND OVER 1 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 473 . 00 from Line Item 3722 (Refunds) to Line Item 1569 (Motor Vehicle Parts) ; 3875 (Salary Reimbursement) to Line Item 2011140 (T mefromLine& HalIte f) ; $5, 622 . 00 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) --Fire Chief. 2 . Request to transfer $1, 000 . 00 from Line Item 2152 (Buildi Improvement) to Line Item 1319 (Other Professional Service) ng Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 8, 1997 5 : 00 - 5 : 15 p.m. Large Conference Room Roll Call : . Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 1, 1997, as proposed. NEW BUSINESS 1 . Authorization to seek bids for renovation of former city jail--Administrative Director. 2 . Authorization to proceed with negotiations to acquire property located at 1215 East 4th Street--City Planner. 3 . Recommendation on bids received for security services at city ramps--City Clerk. 4 . Approval of a loan to Joe and Ardys Squiers for acquisition and improvement of the building located at 722 Water Streets--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 200 . 00 from Line Item 1392 (Subscriptions) to Line Item 1710 (Claims & Contingencies) ; transfer $1, 600 . 00 from Line Item 1378 (Other Repairs) to Line Item 1529 (Firearms) --Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE December 1, 1997 5 :45 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 24 , 1997, as proposed. NEW BUSINESS 1 . Authorization to write off 1992 - June 30, 1995 ambulance billing accounts--Fire Chief . 2 . Recommendation on bids received for two 1998 1/2 ton trucks and two 3/4 ton trucks with plows--Assistant Superintendent of Central Garage. 3 . Authorization to dispose of five weapons and use revenue to purchase two sets of ballistic shin guards for Tactical Unit-- Police Chief . 4 . Garbage refund in the amount of $51 . 00 for 2904 West 9th Street--City Clerk. ADD - 5 . Authorization to purchase a semi-automated tipper for rear packer truck--Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE November 24, 1997 5 : 00 - 5 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 17, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for work uniforms for employees covered by Local #353 Bargaining Agreement--Special Projects Coordinator. 2 . Recommendation on bids received for five radar units--Police Chief . 3 . Authorization to purchase ten in-car audio/video cameras-- Police Chief . NEW BUSINESS 1 . Authorization to purchase HP DesignJet 755CM Plotter-- Housing/Block Grant Manager. - 2 . Request to amend Programmer Analyst' s travel request to attend Permit System Upgrade in Visalia, California on October 27- November 2 , 1997 to approve additional expenses-- Administrative Director. 3 . Authorization to purchase a 3COM Switch 3000 auto 10/100 switching hub--Administrative Director. 4 . Authorization to hire consulting services for Joint Purchasing Group to provide and analyze an RFP for life insurance, LTD insurance, prescription drug plan, PPO network and administrative services to include stop-loss insurance coverage--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $250 from Waterloo Housing Authority Budget Line Item 1384 (Machinery) to Line Item 2114 (Institutional Furnishings) --City Planner. 2 . Request to transfer $3 , 000 from Line Item 1312 (Engineering and Consultants) to Line Item 1311 (Accounting and Clerical) -- Housing/Block Grant Program Manager. r. .. 3 . Request to transfer $3 , 500 from Line Item 1567 (Recreation Equipment) to Line Item 1375 (Automotive Equipment) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1378 (Other Repair) ; $1, 500 from Line Item 1555 (Equipment/Tools) to Line Item 1378 (Other Repair) ; $1, 000 from Line Item 1567 (Recreation Equipment) to Line Item 1378 (Other Repair) ; $1, 500 from Line Item 1581 (Paint Supplies) to Line Item 1537 (Horticultural) ; $500 from Line Item 1541 (Cleaning Supplies) to Line Item 1537 (Horticultural) ; $3 , 000 from Line Item 1569 (Vehicle Parts) to Line Item 1571 (Equipment Repair) ; $15, 500 from Line Item 1111 (Salaries-Regular) to Line Item 1112 (Salaries-Part Time) --Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE November 17, 1997 5 : 15 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 10, 1997, as proposed. NEW BUSINESS 1 . Request of owner of the property located at 539 Edison for reimbursement of special assessments in the amount of $540 . 00 for rental inspection fees . 2 . Authorization to purchase 8 entry doors at a cost of $10, 214 . 00 for the Five Sullivan Brothers Convention Center-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2, 000 . 00 from Line Item 1400 (Utilities) to Line Item 1561 (Office Supplies) in the Golf Course Budget- -Superintendent of Parks . 2 . Request to transfer $734 . 00 from Line Item 1111 (Salaries, Regular) to Line Item 1130 (Benefit Reimbursement) --City Planner. 3 . Request to transfer $740 . 00 from Line Item 1352 (Photographic Services) to Line Item 1353 (Printing Services) ; $70 . 00 from Line Item 3830 (Contributions) to Line Item 1353 (Printing Services; $5 . 00 from Line Item 3873 (Reimbursement for Services) to Line Item 1569 (Motor Vehicle Parts) ; $2 , 498 . 00 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time & One Half) ; $500 . 00 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1315 (Education/Training Service) ; $790 . 00 from Line Item 3972 (Safety Equipment Reimbursement) to Line Item 1574 (Replacement Parts, Safety Equipment) ; $1, 007 . 00 from Line Item 1114 (Time & One Half) to Line Item 1598 (Hazardous Materials) --Fire Chief . 4 . Request to increase Line Item 1333 (Benefit Reimbursement) in the amount of $1, 500 . 00 ; decrease Line Item 1341 (Carriers) in the amount of $1, 800 . 00; increase Line Item 1384 (Machinery) in the amount of $300 . 00- -Superintendent of Sanitation/Recycling. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk -, FINANCE COMMITTEE November 10, 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 3 , 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase two Monroe Salt V-Box spreaders at a cost of $5, 950 . 00 each--Assisting Superintendent of Central Garage . 2 . Authorization to purchase a hydraulic steering assembly for 1972 American LaFrance reserve fire engine at a cost of $1, 700 . 00, remove the engine and transmission from 1974 American LaFrance reserve fire engine and place in 1985 MACK tractor for use by Northeast Iowa Response Group, and salvage remaining body components of 1974 American LaFrance fire truck--Fire Chief . 3 . Authorization to complete fiber optic connection to Cedar Falls Utilities to provide Internet service to city' s network- -Administrative Director. 4 . Authorization to seek bids for security services for city ramps--City Clerk. 5 . Request to advance 3rd quarter funding in the amount of $245, 282 .25--MET Transit . ADD - 6 . Approval of rental of 5 John Deere motor graders from Swaney Equipment for four months each year at a cost of $2 , 500 . 00 per grader per month--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $35, 000 from Line Item 5200/2119 (Plant Equipment) to Line Item 5200/1310 (Professional Services) -- Superintendent of Water Pollution/Flood Control . ADD - 2 . Request to transfer $50, 000 . 00 from Line Item 1571 (Equipment Replacement) to Line Item 1384 (Machinery and Equipment) Budget--Finance Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk --� --� FINANCE COMMITTEE November 3 , 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 27, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for dump box for 1984 tandem truck--Assistant Superintendent of Central Garage . NEW BUSINESS 1 . Authorization to assign billing for Ambulance Service Transport contract originally awarded to Team Two, Inc . to Sweet Computer Services, Inc. --Fire Chief . 2 . Authorization to purchase new laser printer--City Engineer. 3 . Authorization to purchase two PCs, laser printer, and printer network adaptor--Superintendent of Parks . 4 . Recommendation on bids received for laundry room washer and dryer for Ridgeway Towers, 225 W. Ridgeway Avenue--City Planner. 5 . Authorization to seek bids for new fire apparatus--Fire Chief . 6 . Approval of Government Services Television Network In-House Training and Professional Development Program--Administrative Director. ADD - 7 . Recommendation on bids received for wiring new airport fueling facility--Aviation Director. ADD - 8 . Approval of relocation expenses for Director of Aviation-- Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 27, 1997 5 : 50 - 6 : 10 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 20, 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase a street sweeper at a cost of $85, 917--Assistant Superintendent of Central Garage . AMEND - 2 . Approval of joint funding with Illinois Central Railroad for repairs to Airline Highway Railroad Crossing and recommendation on bids received for materials--Associate Engineer. 3 . Approval of garbage exemption forms for calendar year 1998-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $700 from Line Item 1111 (Regular Salaries) to Line Item 1311 (Accounting/Clerical) ; transfer $3 , 000 from Line Item 1555 (Equipment/Tools) to Line Item 1577 (Traffic Supplies) --Street Superintendent . 2 . Request to transfer $600 from Parking Maintenance Department Line Item 1521 (Electrical Supplies) to Line Item 2126 (Parking Meter Equipment) ; $4 , 000 from Parking Lot Improvement Fund to Line Item 1114 (Time and Half) ; $400 from Traffic Operations Line Item 1374 (Construction Equipment) to Line Item 1376 (Office Equipment) --Superintendent of Parking Maintenance and Traffic Operations . 3 . Request to transfer $1, 200 . 94 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) ; $1, 010 . 00 from Line Item 3830 (Contributions) to Line Item 1352 (Photographic Services) ; $50 . 00 from Line Item 3830 (Contributions) to Line Item 1528 (K-9 Program) ; $457 . 60 from Line Item 3871 (Damage Claims) to Line Item 1569 (Motor Vehicle Parts) --Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 20, 1997 5 : 15 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 13 , 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received to replace the street approach, maintenance service drive and patio at Ridgeway Towers Apartments, 225 W. Ridgeway Avenue--City Planner. 2 . Recommendation on bids received to insulate ten water services--Assistant City Engineer. NEW BUSINESS DELETE - 1 . Authorization to rent motor graders from Altorfer at a cost of $2 , 500 per month per machine for four months--Superintendent of Streets . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $35, 000 from Line Item 1571 (Equipment Parts) to Line Item 1384 (Machinery) --Superintendent of Streets . 2 . Request to increase Line Item 1785 and increase Line Item 3627 in the amount of $1, 350--City Engineer. 3 . Request to transfer $2 , 068 . 50 from Line Item 1111 (Salaries- Regular) to Line Item 1128 (Retirement) --City Planner. 4 . Request to transfer $200 from Line Item 2152 (Building Improvements) to Line Item 1750 (Debt Service Expense) -- Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 13, 1997 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 6, 1997, as proposed. NEW BUSINESS 1 . Authorization to seek bids for yard waste bags--Superintendent of Sanitation & Recycling. 2 . Authorization to purchase mechanical seal at a cost of $2, 466 . 00--CS/M Supervisor WP/FC. 3 . Approval of repair of dishmachine at Five Sullivan Brothers Convention Center and purchase of two additional heating elements--Administrative Director. 4 . Garbage refund in the amount of $9 . 00 for 2815 Randolph Street--City Clerk. 5 . Garbage refund in the amount of $30 . 00 for 815 Forest Avenue-- City Clerk. - 6 . Garbage refund in the amount of $30 . 00 for 1005 Franklin Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3261 (Building Permit Fees) and Line Item 1375 (Auto Equipment) in the amount of $4, 000 . 00-- Building Official . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE October 6, 1997 4 :30 - 5 :00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 22, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ammunition--Police Chief . NEW BUSINESS 1 . Approval of Change Order for a net increase of $3, 180 . 00 for removal of additional 40 stumps in conjunction with 1997 Stump Removal Contract--Superintendent of Parks . 2 . Approval of loan in the amount of $20, 000 at 5 percent interest for seven years for 632 Sycamore Street--City Planner. 3 . Authorization to send four new recruits to EMT Basic Class at Hawkeye Community College--Fire Chief. 4 . Authorization to send three WFR personnel to Paramedic Class at Hawkeye Community College--Fire Chief. 5 . Authorization to purchase medical supplies for ambulance service--Fire Chief. 6 . Approval of music on-hold for City Hall telephone system-- Administrative Director. 7 . Approval of Letter of Agreement with Crimmins Communications & Development Services to provide grant writing services for Iowa Community Cultural Grant for Memorial Hall--City Clerk. 8 . Approval of proposal to remove two underground storage tanks at the airport--Assistant Director of Aviation. 9 . Authorization to purchase ticket spitter for parking lot at the airport--Assistant Director of Aviation. 10 . Authorization to replace air conditioning system for leased building--Assistant Director of Aviation. 11 . Authorization to purchase fuel tank--Assistant Director of Aviation. 12 . Garbage refund in the amount of $10 . 00 for 1130 Amherst Avenue--City Clerk. 13 . Approval of Downtown Improvement Loan for property located at 632 Sycamore Street--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 170 . 00 from Line Item 1111 (Salaries- Regular) to Line Item 1128 (Retirement) --Library Business Office Manager. 2 . Request to increase Line Item 010-02-8100-1346 (Travel) and decrease Line Item 010-03-8400-1710) (Contingency) in the amount of $3 , 346 . 00--Finance Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 22, 1997 5 :20 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 15, 1997, as proposed. NEW BUSINESS 1 . Request to amend travel request in the amount of $187 . 04 for cost of gas for trip to Lexington, Kentucky--Police Chief. 2 . Authorization to expend $3 , 396 . 00 for replacement of the upper and lower belts on Belt Press #2--WP/FC CS/M Supervisor. 3 . Authorization to seek bids for five radar units--Police Chief . 4 . Garbage refund in the amount of $60 for 175 Martin Road--City Clerk. 5 . Garbage refund in the amount of $76 . 50 for 707 Logan Avenue-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $100 . 00 from Line Item 1519 (DP Supply) to Line Item 1392 (Subscript) --Assistant Superintendent of Central Garage . 2 . Request to transfer $18, 300 from Line Item 2152 (Building Improvements) to Line Item 1750 (Debt Service Expense) in the amount of $9, 300 and Line Item 1569 (Vehicle Parts) in the amount of $9, 000--Superintendent of Water Pollution/Flood Control . 3 . Request to transfer $3 , 500 from Line Item 1312 (Engineering and Consultants) to Line Item 1390 (Contractual Services) ; $150, 000 from Line Item 1327 (Residential Rehabilitation) to Line Item 1393 (Subsidies) ; $3 , 000 from Line Item 2106 (Computer Equipment) to Line Item 1130 (Benefit Reimbursement) ; increase Revenue Line Item 3722 (Refunds) and increase Expenditure Line Item 1390 (Contractual Services) in the amount of $40, 500--Housing/Block Grant Program Manager. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 15, 1997 5 : 10 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of September 8, 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase four 2-way handheld, VHF radios-- Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase a battery backup for telephone system--CS/M Supervisor WP/FC. 3 . Recommendation on bids received for appraisal services for easements in conjunction with WCF&N Drive and Airline Highway Sanitary Sewer Project--City Planner. 4 . Recommendation on bids received for appraisal services for property located at 1215 East 4th Street--City Planner. 5 . Authorization to seek bids for new play equipment at Belmont Park and Grant Park--Superintendent of Parks . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 000 from Line Item 1114 (Time and One Half) to Line Item 1117 (Double Time) --Superintendent of Parks . 2 . Request to transfer $3 , 090 from Line Item 1111 (Salaries Regular Employees) to Line Item 1128 (Retirement) of the Road Use Tax Budget--City Engineer. 3 . Request to transfer $50 from Line Item 1111 (Regular Salaries) to Line Item 1112 (Temporary Salaries) ; $250 from Line Item 1111 (Regular Salaries) to Line Item 1130 (Benefit Reimbursement) ; $500 from Line Item 1111 (Regular Salaries) to Line Item 1351 (Advertising) --Personnel Director. 4 . Request to decrease Line Item 1599 (Young Adult Fiction Books) and increase Line Item 1597 (Video Discs/Tapes) in the amount of $5, 268--Airport Business Office Manager. 5 . Request to transfer $1, 200 from Line Item 1371 (Building Maintenance) to Line Item 2126 (Parking Meter Equipment) in the Parking Maintenance Budget; transfer $100 from Line Item 1519 (Data Processing Supplies) to Line Item 2106 (Computer Equipment) in the Traffic Operations Budget--Superintendent of Traffic Operations . 6 . Request to transfer $854 . 31 from Line Item 3722 (Refunds) to Line Item 1569 (Motor Vehicle Parts) ; $642 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1346 (Travel/Professional Training) ; $2, 107 .43 from Line Item 3414 (Ambulance Service) to Line Item 1311 (Accounting & Clerical) --Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 8, 1997 4 : 15 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 2, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for removal of stumps on city rights-of-ways--Superintendent of Parks . NEW BUSINESS 1 . Donation of five PC' s to Gates Park Optimist Club, Lutheran Social Services and Covenant Occupational and Therapy-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2, 000 from Line Item 1537 (Horticultural Supplies) to Line Item 1371 (Building Maintenance) -- Superintendent of Parks . 2 . Request to transfer $1, 600 from Parking Maintenance Line Item 1521 (Electrical Supplies) to Line Item 1581 (Paint Supplies) ; $50 from Animal Control Line Item 1545 (Licenses, Tags) to Line Item 1344 (Telephone) ; $572 . 15 from Traffic Operations General Fund to Line Item 1577 (Traffic Supplies) -- Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 2, 1997 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of August 25, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for dump trucks to be used by the Street Department--Superintendent of Central Garage . 2 . Recommendation on bids received for F.Y. 1998 Flood Control Fence Repair--Associate Engineer. 3 . Recommendation on bids received for design and installation of a wet pipe sprinkler system as part of the Suspended Ceiling and Relighting in Rooms 21-23 at the Five Sullivan Brothers Convention Center--Administrative Director. NEW BUSINESS 1 . Authorization to purchase two flame arrestor inserts for use at the Lagoon--WP/FC CS/M Supervisor. 2 . Authorization to enlarge the door at the Airport Fire Station to accommodate snow removal equipment and accept low bid from Overhead Door in the amount of $2, 273--Assistant Director of Aviation. 3 . Approval of the Energy Conservation Project, Building Controls Replacement for City Hall, Recreation & Arts Center and the Library at an estimate cost of $260, 000-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2, 152 . 92 from Line Item 3830 (Contributions) to Line Item 1346 (Travel - Professional Training) ; $1, 261, 77 from Line Item 3873 (Reimbursement for Services) to Line Item 1598 (HazMat Expense) ; $94 . 73 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time and Half) ; $1, 072 . 10 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) --Fire Chief . 2 . Request to make the following line item adjustments in the Young Arena Budget : decrease Line Item 1390 (Other Contractual Expense) and increase Line Item 1385 (Office Equipment) in the amount of $70 . 00; increase Line Item 2114 (Inst . Furniture & Equipment) and increase Line Item 3481 (Concession Revenue) in the amount of $2 , 169 . 00--Recreation Director. 3 . Request to make the following line item adjustments to the Recreation & Arts Commission Budget : increase Line Item 1513 (Chemicals) and decrease Line Item 3475 (Swim Pool Revenue) in the amount of $1, 000 . 00--Recreation Director. 4 . Request to make the following line item adjustments to the Recreation & Arts Commission Budget : increase Line Item 1549 (Lumber) in the amount of $500 ; increase Line Item 1555 (Tools) in the amount of $500; increase Line Item 2114 (Inst . Furniture & Equipment) in the amount of $958; increase Line Item 1119 (Miscellaneous Pay) in the amount of $6, 250 ; decrease Line Item 1371 (Building Maintenance) in the amount of $1, 000 ; decrease Line Item 1564 (Room/Equipment Exp) in the amount of $958 ; decrease Line Item 1112 (Part Time Salary) in the amount of $6, 250-- Recreation Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk 2 . Request to make the following line item adjustments in the Young Arena Budget : decrease Line Item 1390 (Other Contractual Expense) and increase Line Item 1385 (Office Equipment) in the amount of $70 . 00; increase Line Item 2114 (Inst . Furniture & Equipment) and increase Line Item 3481 (Concession Revenue) in the amount of $2, 169 . 00--Recreation Director. 3 . Request to make the following line item adjustments to the Recreation & Arts Commission Budget : increase Line Item 1513 (Chemicals) and decrease Line Item 3475 (Swim Pool Revenue) in the amount of $1, 000 . 00--Recreation Director. 4 . Request to make the following line item adjustments to the Recreation & Arts Commission Budget : increase Line Item 1549 (Lumber) in the amount of $500; increase Line Item 1555 (Tools) in the amount of $500 ; increase Line Item 2114 (Inst . Furniture & Equipment) in the amount of $958; increase Line Item 1119 (Miscellaneous Pay) in the amount of $6, 250 ; decrease Line Item 1371 (Building Maintenance) in the amount of $1, 000; decrease Line Item 1564 (Room/Equipment Exp) in the amount of $958; decrease Line Item 1112 (Part Time Salary) in the amount of $6, 250-- Recreation Director. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE September 2, 1997 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of August 25, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for dump trucks to be used by the Street Department--Superintendent of Central Garage . 2 . Recommendation on bids received for F.Y. 1998 Flood Control Fence Repair--Associate Engineer. 3 . Recommendation on bids received for design and installation of a wet pipe sprinkler system as part of the Suspended Ceiling and Relighting in Rooms 21-23 at the Five Sullivan Brothers Convention Center--Administrative Director. NEW BUSINESS 1 . Authorization to purchase two flame arrestor inserts for use at the Lagoon--WP/FC CS/M Supervisor. 2 . Authorization to enlarge the door at the Airport Fire Station to accommodate snow removal equipment and accept low bid from Overhead Door in the amount of $2 , 273--Assistant Director of Aviation. 3 . Approval of the Energy Conservation Project, Building Controls Replacement for City Hall, Recreation & Arts Center and the Library at an estimate cost of $260 , 000-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2, 152 . 92 from Line Item 3830 (Contributions) to Line Item 1346 (Travel - Professional Training) ; $1, 261, 77 from Line Item 3873 (Reimbursement for Services) to Line Item 1598 (HazMat Expense) ; $94 . 73 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time and Half) ; $1, 072 . 10 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) --Fire Chief . FINANCE COMMITTEE August 25, 1997 5 : 15 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 18 , 1997, as proposed. UNFINISHED BUSINESS 1 ., Recommendation on bids received for program cars and trucks for the Police and Building Inspection Departments-- Superintendent of Central Garage NEW BUSINESS 1 . Authorization to purchase three computers--Fire Chief . 2 . Authorization to purchase a server and associated equipment-- Associate Engineer. 3 . Approval of roof repairs at the former Rath administration building--Housing/Block Grant Program Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3830 (Contributions) and increase Line Item 1528 (K-9 Program) in the amount of $25 . 00- -Fire Chief . 2 . Request to transfer $25, 000 from Line Item 1327 (Residential Rehabilitation) to Line Item 1706 (Housing Assistance Payments) ; transfer $5, 000 from Line Item 1327 (Residential Rehabilitation) to Line Item 1334 (Other City Agencies) -- Housing/Block Grant Program Manager. 3 . Request to increase Line Item 3302 (Horse Patrol) and increase Line Item 1526 (Horse Patrol) in the amount of $4, 000--Police Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk --. FINANCE COMMITTEE August 18, 1997 5 : 30 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of August 11, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for photographic supplies for the Police Department' s Crime Lab--Police Chief . NEW BUSINESS 1 . Authorization to purchase paint products for the municipal pools--Building Maintenance . 2 . Authorization to contract the removal of stumps along street right-of-way using Road Use Tax Funds--Superintendent of Parks . 3 . Garbage refund in the amount of $19 . 50 for 611 Adrian Street--City Clerk. 4 . Garbage refund in the amount of $120 . 00 for 2913 Falls Avenue--City Clerk. 5 . Approval of demolition and removal of all steel and plumbing from City Hall Jail--Administrative Director. 6 . Authorization to train two staff members on converting permit system to the latest Window version and migration software and training--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1390 (Contractual Services) in the amount of $17, 184 . 00--Superintendent of Parks . 2 . Request to transfer $1, 340 .43 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time and Half Pay) ; $46 . 08 from Line Item 3722 (Refunds to Line Item 1392 (Subscriptions) ; $2, 152 . 92 from Line Item 3830 (Contributions) to Line Item 1346 (Travel/Professional Training) ; $1, 333 . 75 from Line Item 3871 (Damage Claims) to Line Item 1569 (Motor Vehicle Parts) ; $1, 183 . 11 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refunds) -- Fire Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 11, 1997 5 :30 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 4, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for maintenance of radios and related equipment--Police Chief. 2 . Recommendation on bids received for roadway deicing salt-- Street Superintendent . NEW BUSINESS 1 . Authorization to replace roofs at Fire Station #1 living quarters, City Hall east quadrant, City Hall Annex North 1/2 and Street Department--Administrative Director. 2 . Approval of code updates of Fire Station Boilers-- Administrative Director. 3 . Garbage refund in the amount of $60 for 1491 Newell Street-- City Clerk. 4 . Garbage refund in the amount of $60 and sewer refund in the amount of $57 . 30 for 409 E. 2nd Street--City Clerk 5 . Garbage refund in the amount of $10 for 319 Rhey Street--City Clerk. 6 . Garbage refund in the amount of $165 for 309 Franklin Street-- City Clerk. 7 . Sewer refund in the amount of $89 . 64 for 2153 LaPorte Road-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $172 . 00 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1380 (Rent Property) -- Police Chief . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE August 4, 1997 5 :30 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of July 28, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ammunition--Police Chief . NEW BUSINESS 1 . Authorization to sell twelve sets of outdated fire gear-- Fire Chief . 2 . Authorization to purchase new PC computer, pentium processor, keyboard, monitor, software and Windows 95--City Clerk. 3 . Garbage refund in the amount of $60 . 00 for 1130 Amherst Avenue--City Clerk. 4 . Recommendation on bids received for repair of damage to the roof at the airport fire station--Assistant Director of Aviation. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $1, 254 . 60 from Line Item 1111 (Salaries Regular Employees) to Line Item 1128 (Retirement) --City Engineer. 2 . Request to transfer $4, 749 . 77 from Line Item 1111 (Salaries Regular Employees) to Line Item 1128 (Benefit Retirement) -- City Clerk. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk • FINANCE COMMITTEE July 28, 1997 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 21, 1997, as proposed. NEW BUSINESS 1 . Recommendation on bids received for repairs to the south side exterior of building leased by Tim McCandless, Inc . --Assistant Director of Aviation. 2 . Recommendation on bids received to recover the fabric wall panels in rooms 10-13 at the Five Sullivan Brothers Convention Center--Administrative Director. 3 . Authorization to purchase a Wide Area Network Server-- Administrative Director. 4 . Approval of request of Access Computer Technologies for a facade improvement loan from the revolving loan fund for property located at 311 East Fourth Street--City Planner. 5 . Approval of request of Trost Design for a facade improvement loan from the revolving loan fund to install landscaping at 728 Commercial Street--City Planner. 6 . Garbage refund in the amount of $60 for 330 Black Hawk Road-- City Clerk. 7 . Recommendation on bids received for ADA work at Public Housing Ridgeway Towers Apartments, 225 W. Ridgeway Avenue--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1535 (Hardware) and increase Line Item 1555 (Tools) in the amount of $200 . 00--Recreation Director. 2 . Request to transfer $1, 000 . 00 from Line Item 1513 (Chemicals) to Line Item 1345 (Travel - Business) --Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 21, 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of July 14, 1997, as proposed. NEW BUSINESS 1 . Authorization to jointly seek salt bids--Superintendent of Streets . 2 . Authorization to seek bids for six program cars, seven pick- ups, and miscellaneous shop equipment as included in the Capital Equipment Program--Superintendent of Central Garage . 3 . Garbage refund in the amount of $60 for 73 West 10th Street- -City Clerk. 4 . Garbage refund in the amount of $60 for 432 Woodcrest Drive- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $4 , 000 from Line Item 1111 (Salaries- Regular) to Line Item 1341 (Carriers) --Superintendent of Streets . 2 . Request to transfer $3 , 729 . 00 from Line Item 3875 (Salary Reimbursement) to Line Item 1315 (Educational Training) ; $1, 391 . 50 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time and Half Pay) --Fire Chief. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk FINANCE COMMITTEE July 14, 1997 5 : 30 - 5 : 50 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 7, 1997, as proposed. NEW BUSINESS 1 . Recommendation on bids received for semi-annual EKG and chest x-rays--Fire Chief . 2 . Recommendation on bids received for fire fighter trading cards--Fire Chief . 3 . Request to advance $222, 093 . 38 from the FY98 Transit Levy budgeted for this year to enable MET Transit to retire remaining loan with Magna Bank 11 months earlier than the scheduled retirement date--Finance Manager. 4 . Garbage refund in the amount of $30 for 161 Easton Avenue-- Acting City Clerk. 5 . Garbage refund in the amount of $120 for 1030 S . Evans Road-- Acting City Clerk. 6 . Garbage refund in the amount of $58 . 50 for 728 Hall Avenue-- Acting City Clerk. 7 . Garbage refund in the amount of $18 for 1118 West 4th Street-- Acting City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Nancy Eckert Acting City Clerk FINANCE COMMITTEE July 7, 1997 5 : 30 - 5 : 50 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of June 23 , 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase a heart monitor for the ambulance- -Fire Chief. 2 . Authorization to purchase fire fighter trading cards--Fire Chief . 3 . Authorization to seek bids for ammunition supplies--Police Chief . 4 . Authorization to purchase uniform and equipment supplies from Palace Clothiers at last year' s bid price--Police Chief . 5 . Authorization to seek bids for radio maintenance--Police Chief . 6 . Authorization to seek bids for crime lab supplies and photographic processing--Police Chief 7 . Authorization to purchase used jeep--Superintendent of Central Garage. 8 . Request of Waterloo Bucks to expend $3, 000 of excess Hotel/Motel Tax Funds for necessary repairs to Riverfront Stadium--Councilperson Getty. 9 . Approve recommendation of award of contract to WATCO Construction for replacement of 4" water service for the Iowa National Guard Armory in conjunction with the Hunt- Wesson Plant in MidPort America Park--Associate Engineer. 10 . Recommendation on bids received for soil borings in conjunction with Easton Avenue Water Pollution Control Facility Design Project--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to make the following line item revisions to Waterloo Housing Authority Ridgeway Towers and Section 8 Budgets : add Line Item 1393 (Contributions & Subsidies) and transfer $48, 339 . 50 from 5451/1710 (Claims & Contingency) to 5451/1393 (Contributions & Subsidies) ; add Line Item 2117 (Motor Vehicles) and transfer $2, 000 . 00 from 5450/1710 (Claims & Contingency) to 5450/2117 (Motor Vehicle) ; transfer $14, 000 . 00 from 5452/1710 (Claims & Contingency) to 5452/2117 (Motor Vehicles) --City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert Acting City Clerk BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to make the following line item revisions to Waterloo Housing Authority Ridgeway Towers and Section 8 Budgets : add Line Item 1393 (Contributions & Subsidies) and transfer $48, 339 . 50 from 5451/1710 (Claims & Contingency) to 5451/1393 (Contributions & Subsidies) ; add Line Item 2117 (Motor Vehicles) and transfer $2, 000 . 00 from 5450/1710 (Claims & Contingency) to 5450/2117 (Motor Vehicle) ; transfer $14, 000 . 00 from 5452/1710 (Claims & Contingency) to 5452/2117 (Motor Vehicles) --City Planner. BILLS PAYMENT ADJOURNMENT Nancy Eckert Acting City Clerk FINANCE COMMITTEE July 7, 1997 5 : 30 - 5 : 50 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of June 23 , 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase a heart monitor for the ambulance- -Fire Chief . 2 . Authorization to purchase fire fighter trading cards--Fire Chief . 3 . Authorization to seek bids for ammunition supplies--Police Chief . 4 . Authorization to purchase uniform and equipment supplies from Palace Clothiers at last year' s bid price--Police Chief . 5 . Authorization to seek bids for radio maintenance--Police Chief . 6 . Authorization to seek bids for crime lab supplies and photographic processing--Police Chief 7 . Authorization to purchase used jeep--Superintendent of Central Garage . 8 . Request of Waterloo Bucks to expend $3 , 000 of excess Hotel/Motel Tax Funds for necessary repairs to Riverfront Stadium--Councilperson Getty. 9 . Approve recommendation of award of contract to WATCO Construction for replacement of 4" water service for the Iowa National Guard Armory in conjunction with the Hunt- Wesson Plant in MidPort America Park--Associate Engineer. 10 . Recommendation on bids received for soil borings in conjunction with Easton Avenue Water Pollution Control Facility Design Project--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 FINANCE COMMITTEE June 23 , 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of June 16, 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase three Transducer Horns for Hydrorangers--CS/M Supervisor WP/FC. 2 . Authorization to purchase handheld radios on an as-needed basis--CS/M Supervisor WP/FC. 3 . Sewer refund in the amount of $222 .48 for 1530 Pleasant Valley Drive--City Clerk. 4 . Review of 1997-98 Waterloo Convention & Visitors Bureau Marketing and Program Development Plan and approve disbursement of remainder of Hotel/Motel revenue--Executive Director of Convention & Visitors Bureau. 5 . Recommendation on bids received for repairs to the Young Arena chiller--Young Arena. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $50 from Line Item 1561 (Office Supplies) to Line Item 1335 (Public Information/Education) ; transfer $65 from Line Item 1561 (Office Supplies) to Line Item 2118 (Office Equipment Capital Improvement) --Fire Chief . 2 . Request to transfer $6, 500 from Line Item 5200/1319 (Other Professional Services) to Line Item 5200/1341 (Carriers) -- Superintendent of Water Pollution/Flood Control . 3 . Request to transfer $2, 000 from Line Item 1365 (Workmen' s Comp) to Line Item 1341 (Carriers) --Superintendent of Streets . 4 . Request to transfer $5, 770 from Line Item 1313 (Legal Services) to Line Item 1131 (Health Insurance) ; transfer $450 from Line Item 1313 (Legal Services) to Line Item 1344 (Telephone) --City Clerk. 5 . Request to decrease Line Item 1112 (Salaries-Part Time) in the amount of $1, 500 ; increase Line Item 1111 (Salaries Full Time) in the amount of $1, 400 ; increase Line Item 1114 (Time & Half) in the amount of $50 ; increase Line Item 1113 (Longevity) in the amount of $50--Recreation Director. 6 . Request to transfer $700 from Line Item 1131 (Employee Benefit Reimbursement) to Line Item 1346 (Travel-Training) -- Police Chief . 7 . Request to transfer $1, 912 from Line Item 2118 (Office Furniture and Equipment) to Line Item 1706 Housing Assistance Payments) --City Planner. 8 . Request to transfer $150 from Line Item 1117 (Double Time Pay) to Line Item 1311 (Accounting & Clerical) --Assistant Director of Aviation. ADD - 9 - Request to decrease Line Item 1342 (Local Training) in the amount of $130 ; decrease Line Item 1345 (Travel Official) in the amount of $195 ; decrease Line Item 1375 (Auto Equip. ) in the amount of $148 ; decrease Line Item 1533 (Gasoline) in the amount of $165; decrease Line Item 2118 (Office Furniture) in the amount of $213 ; increase Line Item 1313 (Legal Services) in the amount of $276; increase Line Item 1315 (Educational Training) in the amount of $72 ; increase Line Item 1343 (Postage) in the amount of $194 ; increase Line Item 1346 (Travel, Professional) in the amount of $78 ; increase Line Item 1376 (Office Equipment) in the amount of $180 ; increase Line Item 1392 (Subscriptions) in the amount of $51--Human Rights Commission Executive Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 16, 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of June 9, 1997, as proposed. NEW BUSINESS 1 . Approval of Year 2 Computer Plan--Administrative Director. 2 . Authorization to purchase five-part Iowa Uniform Citation and Complaint Forms--Police Chief . 3 . Authorization to purchase two 100BaseT 12 port Ethernet hubs and a notebook computer--Housing/Block Grant Program Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salaries, Regular) in the amount of $3 , 000; increase Line Item 1319 (Other Professional Services) and decrease Line Item 1381 (Land Rent) in the amount of $7, 000; increase Line Item 1391 (Dues & Membership) and decrease Line Item 1551 (Medical Supplies) in the amount of $140; increase Line Item 1392 (Subscriptions) and decrease Line Item 1398 (Sales Tax) in the amount of $50 ; increase Line Item 1569 (Vehicle Parts) and decrease Line Item 1596 (Paper & Plastic) in the amount of $6, 000--Superintendent of Sanitation & Recycling. 2 . Request to transfer $602 from Line Item 1114 (Time & Half) to Line Item 1400 (Utilities) ; $150, 000 from Line Item 3620 (Rent & Property Leases) to Line Item 3449 (Parking Lot) --Assistant Aviation Director. 3 . Request to transfer $30, 000 from Line Item 2119 (Plant Equipment) to Line Item 2163 (Sanitary Sewers) --Superintendent of Water Pollution/Flood Control . 4 . Request to transfer the following amounts from Line Item 1521 (Building Improvements) : $22, 838 to Line Item 1400 (Utilities) ; $21, 036 . 23 to Line Item 1750 (Debt Service Expense) ; $1, 049 . 00 to Line Item 1343 (Postage) ; $230 . 00 to Line Item 1353 (Printing) ; $1, 500 . 00 to Line Item 1356 (Linen Rental) --Superintendent of Water Pollution/Flood Control . 1 / 5 . Request to make the following transfers in the Ridgeway Towers Budget : $400 from Line Item 1500 (Commodities) to Line Item 1351 (Advertisement) ; $350 from Line Item 1710 (Claims & Contingency) to Line Item 1311 (Accounting & Clerical) --City Planner. 6 . Request to make the following transfers in the Mayor' s Budget : $800 from Line Item 1130 (Benefit Reimbursement) to Line Item 1345 (Travel Business) ; $300 from Line Item 1130 (Benefit Reimbursement) to Line Item 1376 (Office Equipment) ; $600 from Line Item 1344 (Telephone) to Line Item 1392 (Subscriptions) -- Administrative Director. 7 . Request to make numerous line item transfers (see attached) and to transfer $8, 950 . 00 from additional Hotel/Motel Tax Funds to Building Maintenance Budget--Administrative Director. 8 . Request to transfer $100 from Line Item 1387 (Radio Equipment) to Line Item 1371 (Building Maintenance) ; $500 from Line Item 1521 (Electrical Supplies) to Line Item 1400 (Utilities) ; $200 from Line Item 1343 (Postage) to Line Item 1376 (Office Supplies) --Superintendent of Traffic Operations . 9 . Request to increase Expense Line Item 1512 (Tri-County Drug Enforcement Task Force) and increase Revenue Line Item 3603 (Tri-County Drug Enforcement Task Force) in the amount of $55, 000--Police Chief . 10 . Request to transfer $1, 872 from Line Item 2153 (Shop Equipment) to Line Item 1112 (Salaries, Parttime) ; $100 from Line Item 1598 (Haz Mat) to Line Item 1392 (Subscriptions) ; $116 from Line Item 1598 (Haz Mat) to Line Item 1573 (Safety Equipment) ; $163 from Line Item 1598 (Haz Mat) to Line Item 1400 (Utilities) ; $1, 250 from Line Item 1315 (Training) to Line Item 1131 (Health Insurance) ; $1, 000 from Line Item 1371 (Building Maintenance) to Line Item 1131 (Health Insurance) -- Superintendent of Central Garage . 11 . Request to make numerous line item adjustments (see attached) - -Building Official . 12 . Request to make numerous line item adjustments (see attached) - -Fire Chief . 13 . Request to make numerous line item adjustments to the Young Arena Budget (see attached) --Recreation Director. 14 . Request to make numerous line item adjustments to Recreation and Arts Commission Budget (see attached) --Recreation Director. 15 . Request to transfer $150 from Line Item 1567 (Recreation Equipment) to Line Item 1314 (Health Services) ; $1, 000 from Line Item 1549 (Lumber) to Line Item 1371 (Building Grounds Maintenance) --Superintendent of Parks . 16 . Request to make numerous line item adjustments to the Street Cleaning Budget, Local Option Sales Tax Fund, former Snow Removal Budget and Street Department Budget (see attached) -- Street Department . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 9, 1997 5 : 35 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of June 2, 1997, as proposed. NEW BUSINESS 1 . Authorization to seek requests for proposals to contract medical billing--Fire Chief . 2 . Request to make emergency repairs on transmission of Engine #327--Fire Chief . 3 . Approval of additional costs to purchase Home Depot facility, including shelving, stairways, elevator, etc . -- Administrative Director. 4 . Recommendation on bids received for installation of replacement lighting fixtures in West Fifth Street Ramp-- Administrative Director. 5 . Recommendation on bids received for installation of 140 pre- purchased fluorescent light fixtures in Rooms 21-23 at the Five Sullivan Brothers Convention Center--Administrative Director. 6 . Recommendation on bids received for seven replacement air conditioning units at Ridgeway Towers Apartments--City Planner. 7 . Recommendation on bids received for repainting exterior metal rims at Ridgeway Towers--City Planner. 8 . Approval of replacement of two window panes and the purchase and installation of eight interior stormwindows for the Library--Administrative Director. 9 . Garbage refund in the amount of $30 for 458 Olympic Drive-- City Clerk. 10 . Recommendation on bids received for workmen' s compensation and general liability insurance--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $350 from Line Item 1710 (Contingencies and Claims) to Line Item 1310 (Professional Services) -- Housing/Block Grant Program Manager. 2 . Request to decrease Line Item 1131 (Health Insurance) in the amount of $3 , 350; decrease Line Item 1345 (Travel-Business) in the amount of $120 ; decrease Line Item 1346 (Travel- Training) in the amount of $500; decrease Line Item 1392 (Subscriptions) in the amount of $150; decrease Line Item 1561 (Office Supplies) in the amount of $100 ; increase Line Item 1390 (Contractual Services) in the amount of $3 , 220 ; increase Line Item 1313 (Legal Services) in the amount of $1, 000--City Attorney. 3 . Request to transfer $350 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1352 (Photographic & Copy Reproduction) ; $200 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1378 (Other Equipment Repair) ; $100 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1535 (Hardware) ; $105 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1569 (Vehicle Parts) --Police Chief . 4 . Request to make numerous line item adjustments--Assistant Library Director. 5 . Request to make the following changes to the Operation Pride budget : increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salary Regular) in the amount of $3 , 500 ; increase Line Item 1131 (Health Insurance) and decrease Line Item 1121 (FICA) in the amount of $300; increase Line Item 1555 (Equipment & Tools) and decrease Line Item 2117 (Motor Vehicle) in the amount of $1, 500--Superintendent of Sanitation & Recycling. 6 . Request to make the following changes to the Garbage Collection Budget : increase Line Item 1114 (Time & Half) and decrease Line Item 1111 (Salaries Part Time) in the amount of $500 ; increase Line Item 1335 (Information & Education) and decrease Line Item 1343 (Postage) in the amount of $150 ; increase Line Item 1341 (Carriers) and decrease Line Item 1343 (Postage) in the amount of $100 ; increase Line Item 1561 (Office Supplies) and decrease Line Item 1573 (Safety Equipment) in the amount of $500 ; increase Line Item 1579 (Wearing Apparel) and decrease Line Item 1785 (Refund Payment) in the amount of $150--Superintendent of Sanitation & Recycling. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk • FINANCE COMMITTEE June 2, 1997 4 : 10 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of May 27, 1997, as proposed. NEW BUSINESS 1 . Authorization to seek bids for capital equipment program-- Superintendent of Central Garage . 2 . Authorization to seek bids for janitorial services for City Hall, Carnegie Annex and Police Training Center-- Administrative Director. 3 . Review of Memorandum of Understanding with Waterloo Fire Rescue and the Airport Commission--Director of Personnel . 4 . Garbage refund in the amount of $20 for 1202 Independence Avenue--City Clerk. 5 . Garbage refund in the amount of $30 for 3923 Scenic Drive-- City Clerk. 6 . Recommendation on bids received for purchase of Waterloo pins- -Mayor Rooff . 7 . Authorization to use sewer revenue funds to extend sanitary sewer approximately 500 feet to new hangar--Airport Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 300 from Line Item 1346 (Travel Training) to the following Line Items : $1, 000 to Line Item 1315 (Education Training) , $200 to Line Item 1344 (Telephone, Teletype, Radio) , $100 to Line Item 1561 (Office Supplies and Minor Equipment) --Fire Chief . 2 . Request to transfer $1, 000 from Line Item 1352 (Photographic and Copy Reproduction) to Line Item 1561 (Office Supplies and Minor Equipment) --City Engineer. 3 . Request to transfer $250 from Line Item 1130 (Retirement Benefits) to Line Item 1113 (Longevity) ; $25 from Line Item 1130 (Retirement Benefits) to Line Item 1114 (Time & Half) ; $100 from Line Item 1130 (Retirement Benefits) to Line Item 1123 (Disability Pay) ; $350 from Line Item 1130 (Retirement Benefits) to Line Item 1128 (Retirement) ; $70 from Line Item 1130 (Retirement Benefits) to Line Item 1343 (Postage) ; $150 from Line 1376 (Office Equipment) to Line Item 1347 (Travel & Training) ; $100 from Line Item 1376 (Office Equipment) to Line Item 1561 (Office Supplies) ; $220 from Line Item 1130 (Retirement Benefits) to Line Item 1344 (Telephone) ; $25 from Line Item 1130 (Retirement Benefits) to Line Item 1375 (Auto Equipment) ; $24 from Line Item 1130 (Retirement Benefits) to Line Item 1385 (Office Equipment Maint . ) ; $100 from Line Item 1376 (Office Equipment) to Line Item 1392 (Subscriptions) ; $400 from Line Item 1376 (Office Equipment) to Line Item 1533 (Gasoline) ; $70 from Line Item 1376 (Office Equipment) to Line Item 1785 (Refund Pay) --Building Official . 4 . Request to make various line item amendments to Waterloo Housing Authority Budget (see attached) --City Planner. 5 . Request to transfer $201, 906 . 72 from Line Item 5200/2117 (Motor Vehicle) to Line Item 5200/2163 (Sanitary Sewer) -- Superintendent of Water Pollution/Flood Control . 6 . Request to make numerous line item amendments to Jr. Art Galley Budget (see attachment) --Recreation Director. 7 . Request to make numerous line item amendments to FY 1997/1997 Budget (see attachment) --Assistant Director of Aviation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 27, 1997 5 :25 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of May 12, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for light fixtures for Rooms 21-23 at the Five Sullivan Brothers Convention Center-- Administrative Director. NEW BUSINESS 1. Authorization to upgrade PCU and have a systems check on T.V. van-- CS/M Supervisor WP/FC. 2 . Authorization to purchase a portable PH monitor--CS/M Supervisor WP/FC. 3 . Authorization to purchase a portable sampler and associated equipment--CS/M Supervisor WP/FC. 4 . Approval of Change Order for a net increase of $42, 992 . 00 in conjunction with Phase I of the East and West 5th Street Parking Ramps--Building Official . 5 . Recommendation on bids received for survey work for the trail construction from George Wyth State Park to the East Lake Trail--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $70, 000 from Line Item 5200/2152 (Building Improvements) to Line Item 5200/1341 (Carriers) -- Superintendent of Water Pollution/Flood Control . 2 . Request to transfer the following from Line Item 5200/1513 (Chemicals) : $100 to Line Item 5200/1311 (Accounting & Clerical) ; $1, 500 to Line Item 5200/1356 (Linen Rental) ; $1, 000 to Line Item 5200/1377 (Radio Maintenance) ; $6, 500 to Line Item 5200/1400 (Utilities) ; $1, 000 to Line Item 5200/1519 (DP Supply) ; $2, 000 to Line Item 5200/1533 (Gasoline) ; $1, 000 to Line Item 5200/1569 (Vehicle Parts) ; $1, 500 to Line Item 5200/1573 (Safety Equipment) ; $35, 000 to Line Item 5200/2163 (Sanitary Sewers) ; $100 to Line Item 5310/1537 (Horticulture) ; $100 to Line Item 5310/1547 (Oil & Grease) ; $200 to Line Item 5310/1563 (Photo Supply) ; $1, 000 to Line Item 5310/1579 (Wearing Apparel) ; $1, 000 to Line Item 5200/1579 (Wearing Apparel) ; $200 to Line Item 5600/1344 (Telephone) ; $500 to Line Item 5905/1573 (Safety Equipment) -300 to Line Item 5905/1551' (Medical Supply) -- Superintendent of Water Pollution/Flood Control . 3 . Request to transfer $100 from Line Item 1519 (DP Supply) to Line Item 1343 (Postage) ; $333 . 25 from Line Item 1519 (DP Supply) to Line Item 1346 (Travel Training) ; $200 from Line Item 1519 (DP Supply) to Line Item 1344 (Telephone) ; $450 from Line Item 1371 (Building Maintenance) to Line Item 1573 (Safety Equipment) ; $550 from Line Item 1371 (Building Maintenance) to Line Item 1575 (Metal Supplies) ; $1, 000 from Line Item 2153 (Shop Equipment) to Line Item 1579 (Wearing Apparel) --Superintendent of Central Garage . 4 . Request to transfer $1, 500 from Line Item 114 (Time & Half) to Line Item 113 (Longevity) --Superintendent of Central Garage . 5 . Request for numerous line item amendments (see attachment) -- Superintendent of Sanitation/Recycling. 6 . Request to transfer $200 from Line Item 1312 (Eng & Con) to Line Item 1344 (Telephone) ; $100 from 1338 (Data Processing) to Line Item 1561 (Office Supplies) ; $200 from Line Item 1353 (Printing) to Line Item 1561 (Office Supplies) --City Planner. 7 . Request to transfer $2 , 500 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1378 (Other Equipment Repair) ; $800 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1385 (Office Equipment) ; $25 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1391 (Dues & Membership) ; $1, 000 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1573 (Safety Equipment) --Police Chief . 8 . Request to transfer $1, 000 from Line Item 1346 (Travel- Training) to Line Item 1529 (Firearms, Accessories & Supplies) ; $3 , 000 from Line Item 1130 (Employee Benefit Reimbursement) to Line Item 1579 (Wearing Apparel) --Police Chief . 9 . Request to transfer $800 from Line Item 1371 (Building Maintenance) to Line Item 1533 (Gasoline) ; $400 from Line Item 1371 (Building Maintenance) to Line Item 1571 (Equipment Parts) --Superintendent of Parking Maintenance . 10 . Request to transfer $100 from Line Item 1373 (Fixed Equipment) to Line Item 1314 (Health Services) ; $100 from Line Item 1373 (Fixed Equipment) to Line Item 1352 (Photo & Copy) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1513 (Chemicals) ; $1, 000 from Line Item 1130 (Benefit Reimbursement) to Line Item 1128 (Retirement) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 2152 (Building Improvements) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1343 (Postage) ; $200 from Line Item 1521 (Electrical Supplies) to Line Item 1561 (Office Supplies) ; $800 from Line Item 1569 (Vehicle Parts) to Line Item 1571 (Equipment Parts) ; $300 from Line Item 1521 (Electrical Supplies) to Line Item 1371 (Building Maintenance) ; $400 from Line Item 1521 (Electrical Supplies) to Line Item 13.24 (Telephone) --Superintends _c of Traffic Operations . 11 . Request for numerous line item amendments (see attachment) -- Fire Chief. 12 . Request to transfer $81, 277 from Line Item 3345 (Refunds) to Line Item 1396 (Demolition; $3, 167 from Line Item 1396 (Demolition) to Activity 5850 1396 (Demolition) ; $1, 498 . 15 from Line Item 3722 (Refunds) to Line Item 1375 (Automotive Equipment) ; $10, 000 from Line Item 1327 (Residential Rehab) to Line Item 1706 (Housing Assistant Pay) ; $3 , 000 from Line Item 2151 (Building Inspection) to Line Item 1334 (Services from Other Departments) ; $40 , 000 from Line Item 1327 (Residential Rehab) to Line Item 1379 (Interim Assistance) ; $100, 000 from Line Item 1327 (Residential Rehab) to Line Item 1393 (Public Services) ; $128, 398 . 98 from Line Item 2160 (Public Improve) to Line Item 2162 (Storm Sewers) ; $37, 880 . 96 from Line Item 2160 (Public Improve) to Line Item 2163 (Sanitary Sewers) ; $1, 200 from Line Item 2160 (Public Improve) to Line Item 2141 (Land Right-of-Way) ; $150 . 00 from Line Item 2118 (Office Furn. & Equip. ) to Line Item 1533 (Gasoline) --Community Development Program Manager. 13 . Request to transfer $59, 000 from Line Item 1131 (Health Insurance) to the following line items : $15, 000 to Line Item 1114 (Overtime) ; $5, 000 to Line Item 1121 (FICA) ; $3 , 000 to Line Item 1122 (IPERS) ; $6, 000 to Line Item 1130 (Benefit Reimbursement) ; $500 to Line Item 1314 (Health Services) ; $3 , 000 to Line Item 1341 (Carriers) ; $1, 000 to Line Item 1344 (Telephone) ; $2, 500 to Line Item 1377 (Radio Maintenance) ; $17, 000 to Line Item 1533 (Gasoline) ; $2, 000 to Line Item 1541 (Cleaning Supp) ; $1, 000 to Line Item 1547 (Oils/Greases) ; $3 , 000 to Line Item 1579 (Wearing Apparel) ; $5, 000 from Line Item 1370 (Repairs) to Line Item 1371 (Building Maint) ; $5, 000 from Line Item 1384 (Machinery) to Line Item 1569 (Vehicle Parts) ; $5, 000 from Line Item 1384 (Machinery) to Line Item 1571 (Equipment Parts) --Assistant Street Superintendent . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 12, 1997 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of May 5, 1997, as proposed. UNFINISHED BUSINESS 1. Recommendation on bids received for long distance services-- City Clerk. NEW BUSINESS 1 . Authorization to purchase carts for fourth garbage route-- Superintendent of Sanitation & Recycling. 2 . Garbage refund in the amount of $30 for 425 Riehl Street--City Clerk. 3 . Garbage refund in the amount of $90 for 728 Commercial Street- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $500 from Line Item 1123 (Disability Pay) to Line Item 1130 (Benefit Retirement) ; $270 from Line Item 1371 (Building Maintenance) to Line Item 1313 (Legal Services) ; $800 from Line Item 1376 (Office Equipment) to Line Item 1130 (Benefit Retirement) ; $500 from Line Item 1520 (Software) to Line Item 1130 (Benefit Retirement) ; $500 from Line Item 1785 (Refund Payment) to Line Item 1391 (Dues & Memberships) ; $100 from Line Item 2118 (Office Furniture) to Line Item 1392 (Subscriptions) --City Planner. 2 . Request to Request to transfer $314 . 81 from Line Item 1111 (Salaries-Regular) to Line Item 1112 (Salaries Part Time) ; $42 .40 from Line Item 1111 (Salaries-Regular) to Line Item 1114 (Time & Half) ; $193 . 95 from Line Item 1111 (Salaries- Regular) to Line Item 1123 (Disability Payment) ; $2, 000 from Line Item 1111 (Salaries-Regular) to Line Item 1128 (Retirement) ; $337 . 08 from Line Item 1131 (Health Insurance) to Line Item 1128 (Retirement) ; $1, 500 from Line Item 1131 (Health Insurance) to Line Item 1376 (Office Equipment) ; $740 from Line Item 1319 (Other Professional Service) to Line Item 1561 (Office Supplies) ; $123 from Line Item 1343 (Postage) to Line Item 1561 (Office Supplies) ; $256 from Line Item 1351 (Advertisement) to Line Item 1376 (Office Equipment) ; $39 . 08 from Line Item 1377 (Radio Maintenance) to Line Item 1375 (Auto Equipment) ; $40 .30 from Line Item 1385 (Office Equipment, Maintenance) to Line Item 1391 (Dues & Membership) ; $250 from Line Item 1385 (Office Equipment, Maintenance) to Line Item 1533 (Gasoline) ; $60 . 03 from Line Item 1385 (Office Equipment, Maintenance) to Line Item 1555 (Equipment/Tools) ; $99 . 95 from Line Item 1385 (Office Equipment, Maintenance) to Line Item 1579 (Wearing Apparel) ; $640 from Line Item 1385 (Office Equipment, Maintenance) to Line Item 1561 (Office Supplies) --Building Official . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 5, 1997 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of April 28, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for gas masks--Police Chief . NEW BUSINESS 1 . Authorization to seek bids for one medic unit and equipment- -Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1304 (G.A.S.A. Grant) in the amount of $1,400 . 00--Police Chief . 2 . Request to transfer $1, 100 from Line Item 1392 (Subscriptions) to Line Item 1391 (Dues) ; $1, 200 from Line Item 1392 (Subscriptions) to Line Item 1505 (Interest on Warrants) ; $500 from Line Item 1392 (Subscriptions) to Line Item 1338 (Data Processing) ; $25 from Line Item 1111 (Salaries) to Line Item 1113 (Longevity) ; $3 , 905 from Line Item 1111 (Salaries) to Line Item 1130 (Health Insurance) -- Finance Manager. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 28 , 1997 5 :45 - 6 : 10 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of April 21, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for elevator maintenance for Ridgeway Towers Apartments--City Planner. NEW BUSINESS 1 . Approval of Change Order for a net increase of $7, 745 . 00 in conjunction with West Fifth Street Parking Ramp Renovation-- Building Official . 2 . Authorization to purchase 15 gas masks--Police Chief . 3 . Authorization to purchase printers, servers with Windows, CDROM drivers, photo editing software, Optical Character Recognition software, metering software, upgrade for Tech Services OCLC machine, physical security for CDROM drives, disk changer, etc . --Waterloo Public Library. 4 . Authorization to purchase defibrillator--Fire Chief . 5 . Garbage refund in the amount of $80 for 1206 Washington Street--City Clerk PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $500 from Line Item 3830 (Contributions) to Line Item 1555 (Equipment & Tools) ; $214 from Line Item 3624 (Copier/Report Fees) to Line Item 1352 (Photos & Copying) --Fire Chief . 2 . Request to transfer $1, 150 from Line Item 1520 (Software) to Line Item 1319 (Other Professional) ; transfer $599 . 72 from Line Item 1131 (Health Insurance) to Line Item 1128 (Retirement) --Administrative Director. 3 . Request to transfer $2, 200 from Line Item 1371 (Building Maintenance) to Line Item 1121 (FICA) ; $400 from Line Item 1371 (Building Maintenance) to Line Item 1344 (Telephone) ; $80 from Line Item 1371 (Building Maintenance) to Line Item 1376 (Office Equipment) --Superintendent of Traffic Operations . 1 4 . Request to transfer $250 from Line Item 1319 (Other Professionals) to Line Item 1341 (Carriers) ; $300 from Line Item 1384 (Machinery) to Line Item 2152 (Building Improvements) ; $200 from Line Item 1345 (Travel) to Line Item 1343 (Postage) ; $800 from Line Item 1345 (Travel) to Line Item 1344 (Phone) ; $1500 from Line Item 1400 (Utilities) to Line Item 1371 (Building Maintenance) ; $200 from Line Item 1535 (Hardware) to Line Item 1371 (Building Maintenance) ; $2, 500 from Line Item 1511 (Concrete, Aggregates) to Line Item 1533 (Gasoline) ; $3 , 000 from Line Item 2106 (Computer Equipment) to Line Item 1519 (Date Processing Supplies) ; $500 from Line Item 1511 (Concrete, Aggregates) , $1, 500 from Line Item 1517 (Concrete Pipe) , $400 from Line Item 1757 (Metal Supplies) to Line Item 1571 (Equipment Parts) ; $300 from Line Item 1112 (Salaries, Part-Time) to Line Item 1522 (Light Bulbs) ; $2, 000 from Line Item 2129 (Street Light Equipment) to Line Item 1581 (Paint) ; $1, 000 from Line Item 1576 (Traffic Parts) to Line Item 1581 (Paint) --Superintendent of Traffic Operations. 5 . Request to transfer from the Road USE Tax Budget : $12, 636 to Line Item 1114 (Time & Half) , $966 to Line Item 1121 (FICA- City) , $726 to Line Item 1122 (IPERS-City) , $1, 521 to Line Item 1581 (Paint & Supplies) --Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 21, 1997 5 : 10 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of April 14, 1997, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for general duty helmets and face shields--Police Chief . 2 . Recommendation on bids received for installation of pressure reducing valve at the Five Sullivan Brothers Convention Center--Administrative Director. NEW BUSINESS 1 . Approval of emergency repair work on the sluice gate on the interceptor at the gatewell on the north side of the Easton Avenue Water Pollution Control Facility--Administrative Director. 2 . Approval of installation of lightning protection for phone system at Water Pollution Control Plant--WP/FC CS/M Supervisor. 3 . Garbage refund in the amount of $90 for 805 Adams Street-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1533 (Gasoline) in the amount of $28, 000 . 00--Police Chief. 2 . Request for following line item transfers in 4100 Parks Budget : $1, 000 from Line Item 1344 (Telephone) to Line Item 1346 (Travel-Training) ; $500 from Line Item 1353 (Printing) to Line Item 1581 (Paint Supplies) ; $200 from Line Item 1343 (Postage) to Line Item 1547 (Oils & Grease) ; $200 from Line Item 1352 (Photo & Copy) to Line Item 1536 (Hardware) ; $300 from Line Item 1111 (Salaries - Regular) to Line Item 1314 (Health Services) ; and the following from 4120 Golf Budget : $250 from Line Item 1112 (Salaries - Part Time) to Line Item 1130 (Benefit Reimbursements) ; $200 from Line Item 1112 (Salaries - Part Time) to Line Item 1314 (Health Services) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1371 (Building Maintenance) ; $500 from Line Item 1569 (Vehicle Parts) to Line Item 1375 (Automotive Equipment) -- Superintendent of Parks. 3 . Request to transfer $300 from Line Item 1385 (Office Equipment) to Line Item 1344 (Telephone, Teletype and Radio) ; $1, 500 from Line Item 1346 (Travel - Professional Training) to Line Item 1345 (Travel - Official City Business) ; $1, 000 from Line Item 1112 (Salaries, Part Time) to Line Item 1315 (Education/Training) ; $1, 000 from Line Item 1112 (Salaries, Part Time) , $200 from Line Item 1321 (Data Processing Services) , $300 from Line Item 1376 (Office Repair and Maintenance) , $1, 000 from Line Item 1390 (Other Contractual) , $200 from Line Item 1513 (Chemicals and Related Gases) , $300 from 1533 (Gasoline) , $150 from Line Item 1569 (Replacement Parts Motor Vehicle) , $700 from Line Item 1598 (Hazardous Materials) , $1, 000 from Line Item 2131 (Hazardous Materials Equipment) to Line Item 1114 (Salaries, Time & Half) --Fire Chief. 4 . Request to make various line item adjustments in the Gift and Memorial Fund (see attached) --Public Library. 5 . Request to transfer $500 from Line Item 1584 (Reference Books) to Line Item 1313 (Legal Services) --City Attorney. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 14, 1997 4 :40 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of April 7, 1997, as proposed. UNFINISHED BUSINESS 1. Request to reconsider Recreation & Arts FY 97 Budget amendment approved on April 7, 1997 and delay further action until internal review process is complete--Mayor Rooff. NEW BUSINESS 1. Authorization to purchase Class B foam--Fire Chief. 2 . Authorization to temporarily stockpile used materials in conjunction with F.Y. 1997 Hunt-Wesson Railroad Spur, Contract No. 537--Associate Engineer. 3 . Approval of contract for landscaping services along the 218 corridor through downtown Waterloo in conjunction with Window on Waterloo--City Planner. 4 . Authorization to purchase new computer for Windows 95 software development and support--Administrative Director. 5 . Authorization to purchase a remote access server-- Administrative Director. 6 . Approval of invoice in the amount of $944 .57 for the silver service for the USS THE SULLIVAN. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to increase Line Item 1570 (Wearing Apparel) in the amount of $610 . 00; increase Line Item 1314 (Health Services) in the amount of $90 . 00; decrease Line Item 1111 (Salaries - Regular) in the amount of $700 .00 in the Parking Administration Budget--Deputy City Clerk. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 7, 1997 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of March 24, 1997, as proposed. UNFINISHED BUSINESS 1. Recommendation on bids received for crowd control shields-- Police Chief. 2. Approval of invoice from Young Plumbing & Heating Co. for installation of new furnace--Assistant Director of Aviation. 3 . Recommendation on bids received for replacement of light fixtures in the kitchen of the Five Sullivan Brothers Convention Center--Administrative Director. 4 . Recommendation on bids received for northwest block wall repair at the Street Department and request for pre- authorization for Administrative Director to approve change orders up to $2, 000--Administrative Director. 5 . Approval of alternate painting bid for completion of painting project in the West Wing--Recreation Director. NEW BUSINESS 1 . Authorization to replace the reel on the T.V. van--WP/FC CS/M Supervisor. 2 . Authorization to purchase replacement filter belts--WP/FC CS/M Supervisor. 3 . Authorization to purchase clothing and safety equipment for fire fighters--Fire Chief . 4 . Authorization to seek bids for installation of fluorescent light fixtures and a drop ceiling in rooms 21-23 at the Five Sullivan Brothers Convention Center--Administrative Director. 5 . Authorization to hold city vehicle/equipment auction-- Superintendent of Central Garage. 6 . Approval of agreement with WIDA and Black Hawk County Economic Development Corporation to hire attorney for bankruptcy proceedings in conjunction with CEBA Loan with Euras USA, Inc. --City Planner. 7 . Garbage refund in the amount of $90 for 1750 Broadway Street--City Clerk. 8 . Garbage reZd in the amount of $60 f ' 1227 Bauch Street-- City Clerk. 9 . Approval of amendment to contract with Speer Financial, Inc. for preparation and annual release of Continuing Disclosure Document in compliance with SEC regulations--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $300 . 00 from Line Item 1313 (Legal Services) to Line Item 1351 (Advertise) --City Planner. 2. Request to decrease Line Item 1522 (Light Bulbs) and increase Line Item 1371 (Building Maintenance) in the amount of $500 . 00; decrease Line Item 3414 (Ambulance Service) and increase Line Item 1785 (Refund Payments) in the amount of $1,257.40--Fire Chief. 3 . Request to decrease Line Item 5200/1513 (Chemical, Gas & Supplies) and increase Line Item 5310/1571 (Equipment Replacement Parts) in the amount of $10, 000 . 00-- Superintendent of Water Pollution/Flood Control . 4 . Request to transfer $8, 861. 00 from Contingency Fund to Line Item 1114 (Time and One Half) --Police Chief. 5 . Request to decrease Line Item 1371 (Building & Grounds Maintenance) in the amount of $1, 150 . 00; increase Line Item 1400 (Utilities) in the amount of $700 . 00; increase Line Item 1544 (Cleaning Services) in the amount of $450 . 00-- Police Chief . 6 . Request to decrease Line Item 1112 (Salaries Part-time) in the amount of $358 . 00; decrease Line Item 1119 (Miscellaneous) in the amount of $114 . 00; decrease Line Item 1313 (Legal Services) in the amount of $200 . 00 ; decrease Line Item 1391 (Dues) in the amount of $108 . 00; decrease Line Item 1342 (Local Transportation) in the amount of $200 . 00; decrease Line Item 1533 (Gasoline) in the amount of $128 . 00; increase Line Item 1311 (Accounting Clerical) in the amount of $450 . 00; increase Line Item 1345 (Travel- Official City Business) in the amount of $228 . 00; increase Line Item 1376 (Office Equipment) in the amount of $430 . 00-- Human Rights Commission Executive Director. 7. Approval of Recreation Department amended F.Y. 1997 Budget-- Recreation Director. 8 . Request to transfer $2, 000 . 00 from Line Item 1335 (Information & Education) to Line Item 1315 (Training & Education) ; transfer $1, 000 . 00 from Line Item 1335 (Information & Education) to Line Item 1346 (Travel & Training) --Superintendent of Sanitation & Recycling. 9 . Request to increase Line Item 1314 (Health Services) in the amount of $140 . 00; decrease Line Item 1574 (Parts Safety) in the amount $40 . 00; decrease Line Item 1315 (Training) in the amount of $100 . 00--Administrative Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 24, 1997 5 :30 - 5 : 55 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of March 17, 1997, as proposed. NEW BUSINESS 1 . Recommendation on bids received for in car audio/video camera system--Police Chief. 2 . Authorization to purchase control network and PC upgraded equipment--Superintendent of Water Pollution/Flood Control . 3 . Authorization to seek bids for general duty helmets, batons and body shields--Police Chief . 4 . Recommendation on bids received for printing of parking violation tickets--Deputy City Clerk. 5 . Recommendation on bids received for appraisal services in conjunction with Broadway and Donald intersection improvements--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 500 . 00 from Line Item 1131 (Health Insurance) to Line Item 1114 (Time and Half) ; $500 . 00 from Line Item 1131 (Health Insurance) to Line Item 1117 (Double Time) ; $1, 200 . 00 from Line Item 1111 (Salaries - Regular) to Line Item 1112 (Salaries Part Time) ; $113 . 68 from Line Item 1111 (Salaries - Regular) to Line Item 1123 (Disability) ; $956 .20 from Line Item 1111 (Salaries - Regular) to Line Item 1128 (Retirement) ; $500 . 00 from Line Item 1345 (Travel - Business) to Line Item 1346 (Travel - Training) ; $100 from Line Item 1376 (Office Equipment) to Line Item 1352 (Photo & Copy) ; $900 . 00 from Line Item 1377 (Radio Maintenance) to Line Item 1392 (Subscriptions) ; $77 .30 from Line Item 1377 (Radio Maintenance) to Line Item 1391 (Dues & Membership) ; $40 . 75 from Line Item 1385 (Office Equipment) to Line Item 1545 (License Plates) ; $220 . 03 from Line Item 1385 (Office Equipment) to Line Item 1555 (Equipment/Tools) ; $500 . 00 from Line Item 1385 (Office Equipment) to Line Item 1346 (Travel- Training) --Building Official . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 17, 1997 4 :50 - 5 :20 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of March 10, 1997, as proposed. NEW BUSINESS 1 . Authorization to install new front reel assembly on high pressure vacuum truck--WP/FC CS/M Supervisor. 2 . Authorization to replace water tank on the flusher truck-- WP/FC CS/M Supervisor. 3 . Authorization to purchase computer with tape backup--Fire Chief . 4 . Authorization to seek bids for workers compensation insurance coverage--City Clerk. 5 . Authorization to seek proposals for telephone long distance services--City Clerk. 6 . Recommendation on bids received for in car audio/video camera systems--Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $350 . 00 form Line Item 2106 (Office Supplies) to Line Item 1343 (Postage) --Personnel Director. 2 . Request to decrease Line Item 1392 (Subscriptions and Information) and increase Line Item 1363 (Surety Bond Expense) in the amount of $30 . 00--Police Chief. 3 . Request to transfer $200 . 00 from Line Item 3830 (Contributions) to Line Item 1528 (K-9 Program) ; $3 , 614 . 99 from Line Item 3414 (Ambulance Service) to Line Item 1785 (Refund Payments) --Fire Chief . 4 . Request to transfer $10, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5310/1569 (Vehicle Parts) -- Superintendent of Water Pollution/Flood Control . 5 . Request to transfer $19, 380 . 00 from Line Item 5200/1513 (Chemicals) to the following line items : $50 . 00 to Line Item 5200/1312 (Eng & Cons) ; $3 , 000 . 00 to Line Item 5200/1343 (Postage) ; $3 , 000 . 00 to Line Item 5200/1344 (Telephone) ; $500 . 00 to Line Item 5200/1353 (Printing) ; $1, 000 . 00 to Line Item 5200/1354 (Microfilming) ; $3 , 000 . 00 to Line Item 5200/1356 (Linen Rental) ; $1, 000 . 00 to Line Item 5200/1533 (Gasoline) ; $1, 200 . 00 to Line Item 5200/1569 (Vehicle Parts) ; $2, 500 . 00 to Line Item 5200/1579 (Wearing Apparel) ; $630 . 00 to Line Item 5200/1710 (Claim & Co. ) ; $500 . 00 to Line Item 5310/1314 (Health Services) ; $1, 800 . 00 to Line Item 5310/1344 (Telephone) ; $500 . 00 to Line Item 5905/1535 (Hardware) ; $700 . 00 to Line Item 5905/1551 (Medical Supply) ; and transfer $7, 550 .30 from Line Item 5310/1112 (Salaries-Part Time) to Line Item 5310/1311 (Accounting & Clerical) --Superintendent of Water Pollution/Flood Control . 6 . Request to increase Line Item 266-17-7120-3498 (Sale of Equipment) and increase Line Item 266-17-7120-2129 (Street Light Equipment) in the amount of $998 . 00--City Clerk BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 10 , 1997 4 : 00 - 4 :25 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of March 3 , 1997, as proposed. NEW BUSINESS 1 . Approval of Change Order for a net increase of $485 . 00 to correct floor slope problem in restrooms at the Recreation Center in conjunction with ADA Remodeling--Building Official . 2 . Authorization to donate Olympia manual-style typewriter to the Walnut Ridge Academy--Police Chief . 3 . Authorization to request proposals for the installation of a previously purchased replacement pre-cool coil in air handler #4 at the Five Sullivan Brothers Convention Center-- Administrative Director. 4 . Authorization to seek requests for proposals for radiant heat installation at various city buildings--Administrative Director. 5 . Garbage refund in the amount of $15 for 517 California Street--City Clerk. 6 . Authorization to seek bids for printing parking violation tickets--Deputy City Clerk. 7 . Approval of addendum to contract for parking cashiers at West 5th Street/Convention Center Ramp--Deputy City Clerk. 8 . Approval of a loan in the amount of $15, 000 from the revolving loan fund to start a woman' s clothing store--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 000 . 00 from Line Item 3722 (Refunds) to Line Item 1355 (Wellness Program) ; $1, 236 . 51 from Line Item 3414 (Ambulance Services) to Line Item 1785 (Refund Payments) ; $208 . 00 from Line Item 3800 (Miscellaneous Revenues) to Line Item 1315 (Educational/Training Service) ; $50 . 80 from Line Item 3722 (Refunds) to Line Item 1551 (Medical Supplies) --Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 3 , 1997 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of February 24, 1997, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase weather services provided by Data Transmission Network Corporation--Superintendent of Central Garage. NEW BUSINESS 1 . Authorization to seek bids to replace existing light fixtures in the dishmachine area at the Five Sullivan Brothers Convention Center--Administrative Director. 2 . Garbage refund in the amount of $60 for 820 Logan Avenue-- City Clerk. 3 . Request from Bruce Kesser to review Garbage Exemption Application. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 24 , 1997 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 17, 1997, as proposed. UNFINISHED BUSINESS 1 . Approval of bids recieved for gate installation at Clark Street--Associate Engineer. NEW BUSINESS 2 . Request for authorization to contract with Allen Memorial Hospital for auditometric testing and respirator physicals for city employees at a cost of $11 . 00 per employee for audiometric testing and $32 . 00 per employee for respirator physicals--Personnel Director. 3 . Request to purchase computer equipment to complete networking of Recreation and Arts Commission offices for a total cost of $7, 371 . 00--Recreation Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 17, 1997 3 : 30 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of February 10, 1997, as proposed. NEW BUSINESS 1 . Authorization to purchase a printer network adapter and computer with Office software--Executive Director of Human Rights . 2 . Authorization to prepare bid documents for appraisal services in conjunction with Broadway and Donald Street intersection--City Planner. 3 . Approval of contract with Craig Ritland, Landscape Architect, to formulate a plan along MidPort Boulevard from Airline Boulevard to Wagner Road in conjunction with Phase I of MidPort America--City Planner. 4 . Garbage refund in the amount of $30 for 1117 Mullan Avenue-- City Clerk. 5 . Garbage refund in the amount of $90 for 120 and 122 E. Eighth Street--City Clerk. 6 . Approval of services provided by Wayne Claassen Engineering & Surveying, Inc . to conduct a topographic survey of the location for the proposed hangar development--Director of Aviation. 7 . Authorization to seek bids for in-car video camera system-- Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1118 (Bonus Pay) in the amount of $10, 010 ; increase Line Item 1391 (Dues and Membership) in the amount of $10; increase Line Item 1579 (Wearing Apparel) in the amount of $10, 000--Police Chief . 2 . Request to transfer $1, 000 from Line Item 1390 (Contractual Services) to Line Item 1345 (Travel-Official City Business) - -Fire Chief. 3 . Request to make the following line item adjustments in the Garbage Collection Budget : $5, 000 from Line Item 1381 (Land Rent) to Line Item 1112 (Salaries Part Time) ; $5, 000 from Line Item 1381 (Land Rent) to Line Item 1130 (Benefit Reimbursement) ; $3, 900 from Line Item 1381 (Land Rent) to Line Item 1533 (Gasoline) ; $2, 000 from Line Item 1381 (Land Rent) to Line Item 1573 (Safety Equipment) ; $3, 000 from Line Item 1381 and Rent) to Line Item 11_ (Time & Half) ; $12, 231 from Line Item 2110 (Machinery & Equipment) to Line Item 1131 (Health Insurance) ; $8, 550 from Line Item 1319 (Other Professional Services) to Line Item 1341 (Carriers) ; $335 from Line Item 1123 (Disability Payment) to Line Item 1384 (Machinery) ; $5, 500 from Line Item 1596 (Paper & Plastics) to Line Item 2106 (Computer Equipment) ; $15, 000 from Line Item 1596 (Paper & Plastics) to Line Item 2118 (Office Furniture) --Superintendent of Sanitation & Recycling. 4 . Request to make the following line item adjustments in the Operation Pride Budget : $1, 300 from Line Item 1111 (Salaries-Regular) to Line Item 1114 (Time & Half) ; $600 from Line Item 1111 (Salaries-Regular) to Line Item 1130 (Benefit Reimbursement) ; $300 from Line Item 1111 (Salaries- Regular) to Line Item 1569 (Vehicle Parts) ; $2, 000 from Line Item 1111 (Salaries-Regular) to Line Item 1571 (Equipment Parts) ; $300 from Line Item 1513 (Chemicals) to Line Item 1343 (Postage) ; $350 from Line Item 1346 (Travel-Training) to Line Item 1533 (Gasoline) ; $2, 300 from Line Item 1390 (Contractual Services) to Line Item 1563 (Photo Supplies) ; $1, 800 from Line Item 1390 (Contractual Services) to Line Item 1555 (Equipment/Tools) --Superintendent of Sanitation & Recycling. 5 . Request to increase Line Item 8900-1361 (Property Insurance) and decrease Line Item 8900-1364 (Tort Liability Insurance) in the amount of $7, 000; increase Line Item 8900-1130 (Benefit Reimbursement) and decrease Line Item 8400-1130 (Benefit Reimbursement) in the amount of $73 . 10 ; increase Line Item 8400-1113 (Longevity) and decrease Line Item 8900- 1113 (Longevity) in the amount of $420 ; increase Line Item 1344 (Telephone) and decrease Line Item 1345 (Travel) in the amount of $200--City Clerk. 6 . Request to transfer FY96 Operating Surplus in the amount of $29, 144 .46 to the following FY97 Budget line items : increase Line Item 7700-2110 (Machinery & Equipment) in the amount of $6, 000 ; increase Line Item 7700-2152 (Building Improvements) in the amount of $9, 926 . 46; increase Line Item 2118 (Office Furniture) in the amount of $13 , 218--Director of Aviation. 7 . Request to decrease Line Item 2117 (Motor Vehicle) in the amount of $6, 100; decrease Line Item 1400 (Utilities) in the amount of $7, 000; increase Line Item 2152 (Building Improvements) in the amount of $13 , 100; increase Line Item 1533 (Gasoline) in the amount of $11, 000; increase Line Item 3477 (Sale of Gas) in the amount of $11, 000--Director of Aviation. 8 . Request to decrease Line Item 1710 (Claims, Judgements & Contingencies) and increase Line Item 1526 (Horse Patrol) in the amount of $2 , 600--Finance Manager. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 10, 1997 5 :10- 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of February 3 , 1997, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase weather services provided by Data Transmission Network Corporation--Superintendent of Central Garage . 2 . Review of purchasing and expenditure policies . NEW BUSINESS 1 . Garbage refund in the amount of $60 for 3508 Monticello Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 161 . 72 from Line Item 1111 (Salaries) to Line Item 1128 (Retirement) ; $450 . 00 from Line Item 1111 (Salaries) to Line Item 1113 (Longevity) --Administrative Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 3 , 1997 5 : 10 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 27, 1997, as proposed. UNFINISHED BUSINESS 1 . Approval of additional cost for printing of Leap to the Future brochure--City Planner. NEW BUSINESS 1 . Recommendation on bids received for appraisal services in conjunction with Martin Luther King Jr. Drive, Phase IV-- City Planner. 2 . Authorization to purchase power washer--Assistant Director of Aviation. 3 . Review of purchasing and expenditure policies . ADD - 4 . Authorization to purchase 500 tons of additional salt-- Superintendent of Central Garage . ADD - 5 . Authorization to purchase weather services provided by Data Transmission Network Corporation--Superintendent of Central Garage. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer the following from FY97 Golf Budget : $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1128 (Retirement) ; $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1130 (Benefit Reimbursements) ; $500 from Line Item 1569 (Vehicle Parts) to Line Item 1351 (Advertising) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1371 (Building Maintenance) ; $3 , 000 from Line Item 1569 (Vehicle Parts) to Line Item 1375 (Automotive Equipment) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1547 (Oils and Greases) ; $1, 375 from Line Item 1569 (Vehicle Parts) to Line Item 1561 (Office Supplies) ; and to transfer the following from FY97 Parks Budget : $20, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1112 (Salaries - Part Time) ; $6, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1375 (Automotive Equipment) ; $12 , 000 from Line Item 1111 (Salaries - Regular) to Line Item 1390 (Contracted Services) --Superintendent of Parks . 2 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $1, 625 . 92) --Fire Chief . 3 . Request to decrease Line Item 1119 (Miscellaneous Pay) in the amount of $300; decrease Line Item 1121 (FICA) in the amount of $199; decrease Line Item 1122 (IPERS) in the amount of $350; decrease Line Item 1123 (Disability Pay) in the amount of $154 ; decrease Line Item 1130 (Employee Benefit) in the amount of $40 . 37; decrease Line Item 1131 (Group Health Ins . ) in the amount of $4, 230; decrease Line Item 1342 (Local Transportation) in the amount of $200 ; decrease Line Item 1343 (Postage & Mailing) in the amount of $300 ; decrease Line Item 1344 (Telephone) in the amount of $100; decrease Line Item 1371 (Building & Grounds) in the amount of $249; decrease Line Item 1375 (Auto Equipment) in the amount of $200 ; decrease Line Item 2106 (Computer Equipment) in the amount of $164 . 21; increase Line Item 1111 (Salaries-Regular) in the amount of $2 , 149; increase Line Item 1128 (Retirement) in the amount of $ . 06 ; increase Line Item 1311 (Accounting Clerical Services) in the amount of $2, 675 . 77; increase Line Item 1315 (Education & Training) in the amount of $2, 388; increase Line Item 1345 (Travel- Official City Business) in the amount of $108 ; increase Line Item 1346 (Travel-Professional Training) in the amount of $560 . 71; increase Line Item 1376 (Office Equipment) in the amount of $500 ; increase Line Item 1392 (Subscription) in the amount of $55; increase Line Item 1561 (Office Supplies) in the amount of $164 . 21; decrease Line Item 3624 (Copier Report Fees) in the amount of $225; decrease Line Item 3800 (Miscellaneous) in the amount of $3, 000 ; decrease Line Item 3874 (Human Rights Reimbursement) in the amount of $120-- Human Rights Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 3 , 1997 5 : 10 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 27, 1997, as proposed. UNFINISHED BUSINESS 1 . Approval of additional cost for printing of Leap to the Future brochure--City Planner. NEW BUSINESS 1 . Recommendation on bids received for appraisal services in conjunction with Martin Luther King Jr. Drive, Phase IV-- City Planner. 2 . Authorization to purchase power washer--Assistant Director of Aviation. 3 . Review of purchasing and expenditure policies . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer the following from FY97 Golf Budget : $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1128 (Retirement) ; $1, 000 from Line Item 1112 (Salaries - Part Time) to Line Item 1130 (Benefit Reimbursements) ; $500 from Line Item 1569 (Vehicle Parts) to Line Item 1351 (Advertising) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1371 (Building Maintenance) ; $3 , 000 from Line Item 1569 (Vehicle Parts) to Line Item 1375 (Automotive Equipment) ; $1, 000 from Line Item 1569 (Vehicle Parts) to Line Item 1547 (Oils and Greases) ; $1, 375 from Line Item 1569 (Vehicle Parts) to Line Item 1561 (Office Supplies) ; and to transfer the following from FY97 Parks Budget : $20, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1112 (Salaries - Part Time) ; $6, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1375 (Automotive Equipment) ; $12, 000 from Line Item 1111 (Salaries - Regular) to Line Item 1390 (Contracted Services) --Superintendent of Parks . 2 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $1, 625 . 92) --Fire Chief. 3 . Request to decrease Line Item 1119 (Miscellaneous Pay) in the amount of $300; decrease Line Item 1121 (FICA) in the amount of $199; decrease Line Item 1122 (IPERS) in the amount of $350 ; decrease Line Item 1123 (Disability Pay) in the amount of $154 ; decrease Line Item 1130 (Employee Benefit) in the amount of $40 . 37; decrease Line Item 1131 (Group Health Ins . ) in the amount of $4, 230 ; decrease Line Item 1342 (Local Transportation) in the amount of $200 ; decrease Line Item 1343 (Postage & Mailing) in the amount of $300 ; decrease Line Item 1344 (Telephone) in the amount of $100; decrease Line Item 1371 (Building & Grounds) in the amount of $249; decrease Line Item 1375 (Auto Equipment) in the amount of $200; decrease Line Item 2106 (Computer Equipment) in the amount of $164 .21; increase Line Item 1111 (Salaries-Regular) in the amount of $2, 149; increase Line Item 1128 (Retirement) in the amount of $ . 06; increase Line Item 1311 (Accounting Clerical Services) in the amount of $2, 675 . 77; increase Line Item 1315 (Education & Training) in the amount of $2, 388; increase Line Item 1345 (Travel- Official City Business) in the amount of $108 ; increase Line Item 1346 (Travel-Professional Training) in the amount of $560 . 71; increase Line Item 1376 (Office Equipment) in the amount of $500; increase Line Item 1392 (Subscription) in the amount of $55; increase Line Item 1561 (Office Supplies) in the amount of $164 . 21; decrease Line Item 3624 (Copier Report Fees) in the amount of $225; decrease Line Item 3800 (Miscellaneous) in the amount of $3 , 000; decrease Line Item 3874 (Human Rights Reimbursement) in the amount of $120-- Human Rights Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 27, 1997 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of January 21, 1997, as proposed. OLD BUSINESS 1 . Progress report on consolidation of funds regarding GAAP conversion--Finance Manager. 2 . Additional cost for printing of Leap to the Future brochure- -City Planner. NEW BUSINESS 1 . Authorization to purchase three electrical contactors to upgrade Hawkeye Lift Station--WP/FC CS/M Supervisor. 2 . Recommendation on bids received for environmental site assessment at 2243 Independence Avenue and 624 Broadway Street--City Planner. 3 . Recommendation on proposals received to replace window blinds in Mayor' s office--Administrative Director. 4 . Authorization to purchase new computer with Office software to be used in Information Services area for software support and development in the Windows 95 environment-- Administrative Director. 5 . Approval of renewal agreement with Allen Hospital to perform drug and alcohol testing of employees required to maintain a commercial drivers license--Director of Personnel . 6 . Garbage refund in the amount of $60 . 00 for 3913 Memory Lane- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $248 . 25; decrease Line Item 3875 (Salary Reimbursement) and increase Line Item 1114 (Time and Half) in the amount of $46 . 65--Fire Chief. 2 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1785 (Refunds) in the amount of $57 . 60; decrease Line Item 3830 (Contributions) and increase Line Item 2116 (Medical & Lab Equipment, Capital Improvement) in the amount of $1, 000 . 00--Fire Chief . 3 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line Item 1114 (Time and Half) in the amount of $20, 000 . 00--Fire Chief. 4 Request to transfer $500 . 00 from Line Item 1390 (Contractual Services) to Line Item 1345 (Travel Official City Business) - -Fire Chief . 5 . Request to decrease Line Item 1377 (Radio Equipment Repair and Maintenance) and increase Line Item 1573 (Safety Equipment) in the amount of $1, 700 . 00--Police Chief. 6 . Request to decrease Line Item 1371 (Building and Grounds Maintenance) and increase Line Item 1346 (Travel- Professional Training) in the amount of $1, 500 . 00--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 21, 1997 5 : 35 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 13 , 1997, as proposed. UNFINISHED BUSINESS 1 . Approval of emergency radiator repairs on snow equipment-- Airport Director. 2 . Approval of Change Order No. 5 for a net increase of $1, 057 . 00 for ADA improvements to the first floor restroom at the Library--Building Official . NEW BUSINESS 1 . Authorization to purchase parts to repair three digester mixer houses--WP/FC CS/M Supervisor. 2 . Authorization to purchase a FAX machine--Police Chief. 3 . Authorization to purchase parts to repair three digester mixer houses--WP/FC CS/M Supervisor. 4 . Renewal of Inland Marine Equipment Policy--City Clerk. 5 . Authorization to purchase 5 PCs, software, wiring and hub for ethernet network, and laser network printer--City Clerk. 6 . Approval of repairs to furnace at the McCandless office-- Airport Director 7 . Approval of agreement with Terracon Consultants, Inc . to do soil borings in conjunction with hangar development--Airport Director. 8 . Approval of Facade Improvement Program loan application for property located at 305 West 5th Street--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $300 . 00 from Line Item 1390 (Contractual Services) to Line Item 1130 (Benefit Reimbursement) ; $500 . 00 from Line Item 1390 (Contractual Services) to Line Item 1344 (Telephone) ; $500 . 00 from Line Item 1390 (Contractual Services) to Line Item 1371 (Building Maintenance) --Fire Chief . 2 . Request to make the following line item adjustments to Budget 3100 : decrease Line Item 1319 (Other Professionals) in the amount of $348 . 00; decrease Line Item 1324 (Protection Services) in the amount of $1, 235 . 00 ; decrease Line Item 1391 (Dues and Membership) in the amount of $1, 100 . 00 ; decrease Line Item 1594 (CD Rom Reference) in the amount of $990 . 00 ; increase Line Item 1320 (Semi Professional Services) in the amount of $1, 448 . 00 ; increase Line Item 1343 (Postage) in the amount of $1, 235 . 00 ; increase Line Item 1584 (Reference Books) in the amount of $712 . 00 ; increase Line item 1589 (Juvenile Books) in the amount of $278 . 00; increase Line Item 1589 (Juvenile Books) in the amount of $1, 696 . 00 ; request to make the following line item adjustments to Budget 3200 : decrease Line Item 1589 (Juvenile Books) in the amount of $70 . 00 ; decrease Line Item 2106 (Computer Equipment) in the amount of $5, 430 . 00 ; increase Line Item 1319 (Other Professional) in the amount of $240 . 00 ; increase Line Item 1320 (Semi Professional Services) in the amount of $746 . 00; increase Line Item 1343 (Postage) in the amount of $2, 500 . 00; increase Line Item 1584 (Reference Books) in the amount of $10, 000 . 00 ; increase Line Item 1599 (Young Adult Fiction) in the amount of $70 . 00; increase Line Item 2118 (Office Furniture/Equipment) in the amount of $5, 430 . 00; request to make the following line item adjustment to Budget 3280 : increase Line Item 1320 (Semi Professional Services) in the amount of $525 . 85-- Assistant Library Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 13 , 1997 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of January 6, 1997, as proposed. NEW BUSINESS 1 . Approval of emergency radiator repairs on snow equipment-- Airport Director. 2 . Approval of Change Order No. 5 for a net increase of $1, 057. 00 for ADA improvements to the first floor restroom at the Library--Building Official . 3 . Approval of renewal of two-year contract with Goodwill Industries for case management of the Family Self Sufficiency Program--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3414 (Ambulance Payments) and increase Line item 1785 (Refunds) in the amount of $182 . 16; decrease Line Item 3830 (Contributions) and increase Line Item 2112 (Fire Fighting Equipment, Capital Improvement) in the amount of $250 . 00 ; decrease Line Item 3498 (Sale of Equipment) and increase Line Item 1569 (Motor Vehicle Parts) in the amount of $50 . 00--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 6, 1997 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 16, 1996, as proposed. NEW BUSINESS 1 . Approval of cost for additional ADA signs installed in City Hall, Recreation Center and Five Sullivan Brothers Convention Center--Building Official . 2 . Approval of purchase of workstations and printer for Waterloo Public Library--Technical Systems Administrator. 3 . Garbage refund in the amount of $30 for 1222 W. llth Street- -City Clerk. 4 . Garbage refund in the amount of $30 for 1119 Rachael Street- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $40, 054 . 00 from Line Item 3871 (Damage Claim) to Line Item 2121 (Equipment) --Superintendent of Central Garage . 2 . Request to transfer $800 . 00 from Line Item 1111 (Salaries) to Line Item 1351 (Advertising) --Personnel Director. 3 . Request to decrease Line Item 3830 (Contributions) and increase Line Item 1335 (Public Information/Education) in the amount of $50 . 00; decrease Line Item 3830 (Contributions) and increase Line Item 1528 (K-9) in the amount of $25 . 00; decrease Line Item 3498 (Sale of Equipment) and increase Line Item 1569 (Motor Vehicle Parts) in the amount of $200 . 00--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk