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HomeMy WebLinkAbout1996 FINANCE COMMITTEE December 16, 1996 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 9, 1996, as proposed. NEW BUSINESS 1 . Authorization to pay crane rental for removing tower at Minneapolis Airport--CS/M Supervisor. 2 . Authorization to pay for emergency sewer main repair at former Rath property--CS/M Supervisor. 3 . Recommendation on bids received for appraisals in conjunction with Riverview Development--City Planner. 4 . Authorization to purchase two computers with office software--City Clerk. 5 . Review of increase in the city' s property valuation and increase of premium in the amount of $8, 054 with Fireman' s Fund Insurance--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1374 (Construction Equipment) - -Superintendent of Water Pollution/Flood Control . 2 . Request to decrease Line Item 3830 (Contributions) and increase Line item 1551 (Medical Supplies) in the amount of $100 . 00 ; decrease Line Item 3830 (Contributions) and increase Line Item 2118 (Office Equipment, Capital Improvement) in the amount of $300 . 00; decrease Line Item 3414 (Ambulance Service) and increase Line Item 1785 (Refund Payments) in the amount of $268 . 82; decrease Line Item 3498 (Sale of Equipment) and increase Line Item 1569 (Motor Vehicle Parts) in the amount of $1, 525 . 00--Fire Chief . 3 . Request to transfer $125 . 00 from Line Item 1111 (Salaries) to Line Item 1112 (Salaries-Part Time) ; transfer $2 , 427 .32 from Line Item 1111 (Salaries) to Line Item 1128 (Retirement) ; transfer $2, 000 . 00 from Line Item 1319 (Other Professional Services) to Line Item 1346 (Travel-Training) ; transfer $150 . 00 from Line Item 1345 (Travel-Business) to Line Item 1375 (Auto Equipment) ; transfer $50 . 00 from Line Item 1385 (Office Equipment) to Line item 1545 (License Plates) ; transfer $300 . 00 from Line Item 1385 (Office Equipment) to Line Item 1555 (Equipment/Tools) ; transfer $50 . 00 from Line Item 1385 (Office Equipment) to Line Item 1563 (Photo Supply) --Building Official . FINANCE COMMITTEE December 9, 1996 5 : 10 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of December 2, 1996, as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $60 for 817 West First Street--City Clerk. 2 . Authorization to purchase used end loader--Superintendent of Central Garage . 3 . Approval of renewal of contract for security service at city ramps--Deputy City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $413 . 57 from Line Item 3627 (Good Faith Deposit) to Line Item 1785 (Refund Payments) ; transfer $10 . 00 from Line Item 1551 (Medical Supplies) to Line Item 1344 (Telephone, Teletype, Radio) ; transfer $340 . 00 from Line Item 3414 (Ambulance Fees) to Line Item 1785 (Refund Payments--Fire Chief. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE December 2, 1996 5 : 15 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of November 25, 1996, as proposed. NEW BUSINESS 1 . Review of proposed changes to fund accounts--Finance Manager. 2 . Consideration of new manual warrant policy--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $800 . 00 from Line Item 1373 (Fixed Equipment) to Line Item 1555 (Equipment/Tools) -- Superintendent of Parking Maintenance . 2 . Request to decrease Line item 3830 (Contributions) and increase Line Item 1346 (Travel- Professional Training) in the amount of $764 . 66--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 25, 1996 3 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 18, 1996, as proposed. NEW BUSINESS 1 . Approval of 3 percent construction fee for The Energy Group for engineering design and specification service for Phase 3 of the Energy Conservation Program--Building Maintenance . 2 . Approval of change order for a net increase in the amount of $26, 640 . 00 for additional work at the East 5th Street ramp, including repair of stair towers roofs, repair of vertical expansion joint on the east wall and extra concrete repair-- Building Official . 3 . Authorization to paint areas of the west wing at the Waterloo Recreation & Arts Center--Recreation Director. 4 . Authorization to purchase parts to repair lagoon gas blower- -WP/FC CS/M Supervisor. 5 . Approval of an amendment to travel request to attend IMFOA meeting in Des Moines on October 23-25, 1996 to include two nights of lodging at for additional cost of $132 . 68--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $15 . 00 from Line Item 3420 (Inspection Fees-Community Development) to Line Item 1785 (Refund Payments) ; transfer $565 . 99 from Line Item 3414 (Ambulance Fees) to Line Item 1785 (Refund Payments) ; transfer $500 . 00 from Line Item 3830 (Contribution) to Line Item 1319 (Other Professional Services) ; transfer $43 , 900 . 00 from City Financing and Insurance Reimbursement to Line Item 2117 (Motor Vehicles, Capital Improvement) --Fire Chief . 2 . Request to decrease Line Item 1111 (Regular Employees) in the amount of $33 , 200 . 00; decrease Line Item 1121 (FICA) in the amount of $3 , 900 . 00; decrease Line Item 1122 (IPERS) in the amount of $2, 900 . 00; increase Line Item 1390 (Other Contractual Operating Expenses) in the amount of $40 , 000 . 00; increase Line Item 1320 (Semi Professional Services) in the amount of $5, 000 . 00 ; increase Cash on Hand in the amount of $5, 000 . 00--Library. 3 . Request to transfer $10, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1535 (Hardware) -- Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 18, 1996 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed or amended. Minutes of November 12, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for 7 new marked police patrol vehicles--Police Chief. NEW BUSINESS 1 . Authorization to purchase on-line cash register with receipt printer--City Clerk. 2 . Garbage refund in the amount of $60 for 723 West 8th Street- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3800 (Miscellaneous Revenue) and increase Line Item 1319 (Other Professional Services) in the amount of $1, 035--Fire Chief. 2 . Request to decrease Line Item 1111 (Salaries - Regular Employees) in the amount of $7, 217; increase Line Item 1346 (Travel - Professional Training) in the amount of $400; increase Line Item 1573 (Safety Equipment) in the amount of $6, 817--Police Chief. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 12, 1996 4 :40 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of November 4, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ASP expandable batons, subject to report on funding resource due in Mayor' s office by November 18, 1996--Police Chief. NEW BUSINESS 1 . Authorization to seek request for proposals to re-carpet the second floor - west wing of the Recreation & Arts Center-- Director of Recreation & Arts Center. 2 . Authorization to expend $16, 911 to remodel the first floor Police Department restrooms in conjunction with ADA requirements--Building Official . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 146 .40 from Line Item 1111 (Salaries Regular Employees) to Line Item 1128 (Retirement) --City Engineer. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 4, 1996 4 :45 - 5 :05 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as amended. Minutes of October 28, 1996, as proposed. NEW BUSINESS 1 . Authorization to pursue a one-year lease with Emergency Vehicles Sales & Service for repairs to Medic Unit #331-- Fire Chief. 2 . Garbage refund in the amount of $60 . 00 for 1708 Newell Street--City Clerk. ADD - 3 . Recommendation on bids received for replacement of lighting in the West Parking Garage--Building Maintenance. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 5600/1565 (Plumbing Supply) and increase Line Item 5600/1581 (Paint Supply) in the amount of $2, 600 . 00--Superintendent of Water Pollution/Flood Control . 2 . Request to making the following line item adjustments : decrease Line Item 1111 (Regular Employees) in the amount of $15, 000; decrease Line Item 1352 (Photographic & Copy Reproduction) in the amount of $116; increase Line Item 1117 (Double Time) in the amount of $15, 000; increase Line Item 1351 (Advertising) in the amount of $116; decrease Line Item 1111 (Regular Employees) in the amount of $21, 500; increase Line Item 1117 (Double Time) in the amount of $16, 500; increase Line Item 1320 (Semi-Professional Services) in the amount of $5, 000; decrease Line Item 1345 (Travel-City Business) in the amount of $200; increase Line Item 1351 (Advertising) in the amount of $200; increase Line Item 2114 (Inst . Furniture) in the amount of $21, 000--Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 28, 1996 5 :30 - 5 :55 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 21, 1996, as proposed. UNFINISHED BUSINESS 1 . Approval to increase cost for replacement of hot water storage tank at Ridgeway Towers--City Planner. 2 . • Recommendation on bids received for work uniforms--Special Projects Coordinator. 3 . Recommendation on bids received for painting of interior of central garage--Superintendent of Central Garage . 4 . Recommendation on bids received for vehicles included in capital equipment program--Superintendent of Central Garage . 5 . Review of computer plan project status report-- Administrative Director. NEW BUSINESS 1 . Garbage refund in the amount of $60 for 1510 Logan Avenue-- City Clerk. 2 . Approval of garbage exemption forms for low-income households and private haulers--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to decrease Line Item 3830 (Contributions) and increase Line Item 1528 (K-9 Account) in the amount of $5-- Fire Chief . 2 . Request to decrease Line Item 1130 (Employee Benefit Reimbursement) in the amount of $1, 000; increase Line Item 1535 (Hardware Items) in the amount of $500; increase Line Item 1573 (Safety Equipment) in the amount of $500--Police Chief . 3 . Request to establish line item 1330 (DOT Inspections) in the amount of $3 , 500 for reimbursing the DOT for fees collected for inspection of vehicles--Police Chief. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 21, 1996 5 : 15 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as amended. Minutes of October 14, 1996, as proposed. NEW BUSINESS 1 . Authorization to dismount the Telesquirt on Engine #304-- Fire Chief . 2 . Authorization to replace the current water tank on #304-- Fire Chief . 3 . Authorization to purchase a foam pumping system for #304-- Fire Chief . 4 . Authorization to purchase three computers--Fire Chief . 5 . Authorization to purchase two computers with office software--Mayor Rooff . 6 . Authorization to purchase AutoCad software to be used for traffic signal design projects--Superintendent of Traffic Operations . 7 . Authorization to purchase nine computers with office software and associated network equipment--City Engineer. 8 . Authorization to purchase seven computers with office software and associated network equipment--City Planner. 9 . Recommendation to accept quote from St . Paul Fire & Marine for renewal of Police Professional and Public Officials liability insurance--City Clerk. 10 . Recommendation to accept bid received from Fireman' s Fund for renewal of property insurance coverage--City Clerk. 11 . Approval of arrangement with farmer for disposing of leaves on his farm this fall--Superintendent of Sanitation & Recycling. 12 . Approval of additional cost for the purchase of a computer-- -Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 14, 1996 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of October 7, 1996, as proposed. UNFINISHED BUSINESS 1. Approval of additional cost to purchase CAD computers and upgrades--City Engineer. NEW BUSINESS 1 . Authorization to seek bids for 1997 model police patrol vehicles--Police Chief . 2 . Authorization to purchase a 6" and 8" flame arrestor suitcase for use at the plant and lagoon--WP/FC CS/M Supervisor. 3 . Authorization to repair six digestor mixer buildings--WP/FC CS/M Supervisor. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $525 . 18 from Line Item 1111 (Salaries) to Line Item 1114 (Overtime) --Fire Chief. 2 . Request to increase Line Item 1112 (Salaries/Part Time Employees) in the amount of $14, 976; increase Line Item 1121 (FICA - City Contribution) in the amount of $1, 145 . 66; increase Line Item 1122 (IPERS - City Contribution) in the amount of $861 . 12--Police Chief. 3 . Request to increase Line Item 1363 (Surety Bonding Expense) and decrease Line Item 1392 (Subscriptions & Information) in the amount of $180--Police Chief. 4 . Request to transfer the following amounts from Line Item 5200/1513 (Chemicals) : $134 . 00 to Line Item 5600/1373 (Fixed Equipment) ; $465 . 67 to Line Item 5905/1513 (Chemicals) ; $134 . 99 to Line Item 5905/1573 (Safety Equipment) ; $10, 000 . 00 to Line Item 5310/1112 (Salaries Part Time) --Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 7, 1996 5 :35 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 23, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for roadway deicing salt-- Assistant Street Superintendent . 2 . Recommendation on bids received for 1/2 ton pick-up, 3/4 ton pick-ups, 3/4 pick-up with tow package/snow plow-- Superintendent of Central Garage . 3 . Approval of additional cost to purchase CAD computers and upgrades--City Engineer. NEW BUSINESS 1 . Authorization to proceed with repairs to anaerobic lagoon facility--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase cubed ice machine for Five Sullivan Brothers Convention Center--Building Maintenance. 3 . Authorization to purchase replacement light fixtures for lobby, large conference room and council chambers--Building Maintenance. 4 . Authorization to seek bids for 110 ASP 21 batons and 110 breakaway carrying cases--Police Chief . 5 . Authorization to seek proposals to repair or replace Medic Unit #331--Fire Chief . 6 . Authorization to purchase a key pad entry system for the Police Department at City Hall--Building Maintenance. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3800 (Miscellaneous Revenue) and increase Line Item 1315 (Educational/Training Service) in the amount of $500 . 00; decrease Line Item 3620 (Rent & Property Lease) and increase Line Item 1315 (Educational/Training Service) in the amount of $500 . 00; decrease Line Item 3722 (Refunds) and increase Line Item 1551 (Medical Supplies) in the amount of $68 . 61--Fire Chief. 2 . Request to decrease Line Item 3830 (Contributions) and increase Line Item 1315 (Educational/Training Service) in the amount of $10 . 00--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 23 , 1996 5 :35 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 16, 1996, as proposed. NEW BUSINESS 1. Request to enter into an agreement with the University of Northern Iowa for four labor management workshops--Fire Chief . 2 . Authorization to pay Miller Fence Company in the amount of $17, 034 . 80 for repairs to fencing in conjunction with the West High Tennis Court improvements--Administrative Director. 3 . Approval of the Three Year General Obligation Bond Funding Program, the Computer Plan Priority Projects list and the Other Computer Funding Sources list and authorize appropriate budget amendments to implement City-wide Computer Network Plan--Administrative Director. 4 . Garbage refund in the amount of $60 . 00 for 605 Bertch Avenue--City Clerk. 5 . Presentation of special funds requests considered and recommended by Mayor Rooff for Finance Committee approval-- Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to reduce Line Item 1537 (Hort . Supplies) and increase Line Item 1314 (Health Services) in the amount of $750 . 00--Superintendent of Parks . 2 . Request to transfer FY96 encumbered monies in the amount of $156, 145 . 37 to Line Item 2117 (Motor Vehicles) -- Superintendent of Water Pollution/Flood Control . 3 . Request to amend FY 1997 Budget to reflect FY96 encumbered monies in the amount of $12, 000 . 00--Central Garage Superintendent . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 16, 1996 5 : 10 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as amended. Minutes of September 9, 1996, as proposed. NEW BUSINESS 1 . Authorization to purchase five-part Iowa Uniform Citation and Complaint Forms--Police Chief . 2 . Authorization to purchase three new CAD stations and upgrade current software--Associate Engineer. 3 . Authorization to purchase ten new computers--Building Official . 4 . Authorization to purchase computer--Superintendent of Sanitation & Recycling. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 500 . 00 from Line Item 2110 (Machinery) to Line Item 2106 (Computers) --Superintendent of Sanitation & Recycling. AMEND - 2 . Request to transfer $2, 155 . 00 to Human Rights Budget and $2, 775 . 00 to Engineering Department Budget from the Building Maintenance Budget--Administrative Director. 3 . Request to transfer $1200 . 00 from Line Item 3873 (Reimbursement for Services) to Line Item 1315 (Education/Training Service) ; transfer $4697 .42 from Line Item 3875 (Salary Reimbursement) to Line Item 1114 (Time & Half) ; transfer $8, 500 . 00 from Line Item 3875 (Salary Reimbursement) to Line Item 1111 (Salaries-Regular) ; transfer $110 . 86 from Line Item 3800 (Miscellaneous Revenue) to Line Item 1400 (Utilities) ; transfer $100 . 00 from Line Item 3830 (Contributions) to Line Item 1335 (Information and Education) --Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 9, 1996 5 :40 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of September 3 , 1996, as proposed. NEW BUSINESS 1 . Recommendation on bids received for replacement controls for air handlers 1, 2, 4 and 5 at the Five Sullivan Brothers Convention Center--Building Maintenance . 2 . Authorization to purchase ADA signage for City Hall, Public Library, Recreation Center, Five Sullivan Brothers Convention Center and Carnegie Annex--Building Official . 3 . Authorization to purchase ADA fire alarm and notification system for City Hall--Building Official . 4 . Authorization to upgrade traffic signal system computer-- Superintendent of Traffic Operations . 5 . Approval of contract with Ernster & Co. to extend water line in Northeast Industrial Park at a cost not to exceed $3 , 500 . 00--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 3, 1996 6 : 05 - 6 :20 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 26, 1996, as proposed. NEW BUSINESS 1 . Authorization to repair number 1 air compressor at the Headworks Building--Superintendent of Water Pollution/Flood Control . 2 . Recommendation on bids received for F935 mower and 1518 Mower--Airport Office Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 26, 1996 4 : 15 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 19, 1996, as proposed. NEW BUSINESS 1 . Authorization to purchase additional 32 gallon carts for automated garbage routes--Superintendent of Sanitation & Recycling. 2 . Sewer refund in the amount of $66 . 15 for 120 Lafayette Street-City Clerk. 3 . Garbage refund in the amount of $60 . 00 for 414 Kingsley-- City Clerk. 4 . Authorization to pay invoice from Ad-Fax, Inc . in the amount of $1, 349 . 35 for advertisement costs and costs associated with the Cedar Valley Jet Set--Airport Office Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 Request to increase Line Item 3350 (Federal Funds Received) and Line Item 2165 (Streets and Roadways) in the amount of $75, 000--City Planner. 2 . Request to transfer $500 from Line Item 3800 to Line Item 1400 (Utilities) --Fire Chief. 3 . Request to transfer $172 . 76 deposit to Line Item 1344 (Telephone, Teletype, Radio) ; transfer $1, 000 from Line Item 3414 to Line Item 1785--Fire Chief. 4 . Request to increase Line Item 1119 (Miscellaneous) in the amount of $500; increase Line Item 1128 (Retirement) in the amount of $2, 105 . 06; increase Line Item 1311 (Accounting/Clerical) in the amount of $3, 947; increase Line Item 1315 (Education & Training) in the amount of $7, 763 . 68; increase Line Item 1371 (Building & Grounds) in the amount of $302 . 30; increase Line Item 2106 (Computer Equipment) in the amount of $300; increase Line Item 2118 (Office Furniture & Equipment) in the amount of $604; decrease Line Item 1111 (Salaries) in the amount of $4, 751; decrease Line Item 1392 (Subscriptions & Information) in the amount of $402 .30; decrease Line Item 1343 (Postage & Mailing) in the amount of $500 ; decrease City Contingency in the amount of $9868 . 74--Human Rights Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 19, 1996 5 : 15 - 5 :35 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of August 12, 1996, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase tools for use by inmates on city clean-up project--Police Chief . NEW BUSINESS 1 . Garbage and sewer refund in the amount of $46 . 95 for 505 Frederick Avenue--City Clerk. ADD - 2 . Recommendation on bids received for portable concrete mixer units--Superintendent of Water Pollution/Flood Control . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer the following contributions : $1, 000 from Black Hawk County EMS, $840 . 50 from Black Hawk County Treasurer to Line Item 1315; and $300 from State Farm Mutual Insurance to Line Item 2112--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 12, 1996 3 : 15 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 22 , 1996, as proposed. NEW BUSINESS 1 . Authorization to seek bids for three pickup truck vehicles-- Superintendent of Water Pollution/Flood Control . 2 . Authorization to seek bids for two portable concrete mixer units--Superintendent of Water Pollution/Flood Control . 3 . Authorization to purchase a replacement check valve for Garden Lift Station--Superintendent of Water Pollution/Flood Control . 4 . Authorization to build a pump test pit to be located at the Hazardous Material Regional Training Center--Fire Chief . 5 . Authorization to purchase two computers--Fire Chief. 6 . Authorization to purchase a copy machine--Fire Chief . 7 . Authorization to seek bids for cash register, software and printer for West Fifth Street/Convention Center ramp--Deputy City Clerk. 8 . Recommendation on bids received for F.Y. 1996 Riprap Cut Stump Treatment--Associate Engineer. 9 . Authorization to pay an invoice from RUST Environment & Infrastructure in the amount of $41, 350 for engineering services for runway and terminal project--Airport Office Manager. 10 . Authorization to pay an invoice from AD-FAX, Inc . in the amount of $23 , 605 . 50 for advertising costs--Airport Office Manager. 11 . Authorization to seek bids for deicing salt for the upcoming winter season--Assistant Street Superintendent . 12 . Authorization to seek bids for the removal of snow in the downtown area--Assistant Street Superintendent . 13 . Authorization to purchase computer virus protection for City Hall and Fire Department Networks--Administrative Director. 14 . Authorization to purchase tools for use by inmates on city clean-up project--Police Chief. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer balance of $2, 862 . 50 in Line Item 1335 (Public Information/Education) from FY 1996 Budget to FY 1997 Budget--Fire Chief . 2 . Request to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1710 (Claims and Contingencies) in the amount of $1, 500 . 00--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 5, 1996 5 :30 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 22, 1996, as proposed. NEW BUSINESS 1. Authorization to seek bids for three pickup truck vehicles-- Superintendent of Water Pollution/Flood Control . 2 . Authorization to seek bids for two portable concrete mixer units--Superintendent of Water Pollution/Flood Control . 3 . Authorization to purchase a replacement check valve for Garden Lift Station--Superintendent of Water Pollution/Flood Control . 4 . Authorization to build a pump test pit to be located at the Hazardous Material Regional Training Center--Fire Chief. 5 . Authorization to purchase two computers--Fire Chief . y 6 . Authorization to purchase a copy machine--Fire Chief . 7. Authorization to seek bids for cash register, software and printer for West Fifth Street/Convention Center ramp--Deputy City Clerk. 8 . Recommendation on bids received eived for F.Y. 19 96 Riprap Cut Stump Treatment--Associate Engineer. 9 . Authorization to pay an invoice from RUST Environment & Infrastructure in the amount of $41, 350 for engineering services for runway and terminal project--Airport Office Manager. 10 . Authorization to pay an invoice from AD-FAX, Inc . in the amount of $23 , 605 . 50 for advertising costs--Airport Office Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer balance of $2, 862 . 50 in Line Item 1335 (Public Information/Education) from FY 1996 Budget to FY 1997 Budget--Fire Chief . 2 . Request to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1710 (Claims and Contingencies) in the amount of $1, 500 . 00--Police Chief. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 22, 1996 4 :40 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 15, 1996, as proposed. NEW BUSINESS 1 . Authorization to sell cable removed from the old radio transmission tower to REACT for $ . 50 or $125 . 00--Police Chief. 2 . Recommendation on proposals received for replacement of Jefferson Street entry doors and hardware at the Five Sullivan Brothers Convention Center--Building Maintenance . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 15, 1996 5 :30 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 8, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for copier for the Clerk/Finance Office--City Clerk. NEW BUSINESS 1 . Authorization to purchase a battery and charger for the forklift at the Five Sullivan Brothers Convention Center-- Building Maintenance . 2 . Recommendation on bids received for elevator/escalator maintenance at the Five Sullivan Brothers Convention Center- -Building Maintenance. 3 . Authorization to seek requests for proposals for design/build installation of new lighting system at the West Side Parking Garage--Building Maintenance. 4 . Authorization to seek bids for radiant heat installation at the Street Department, Parks & Forestry Building, City Hall Annex and Central Garage--Building Maintenance. 5 . Authorization to pay Invoice #57221 in the amount of $579 . 15 and #57231 in the amount of $579 . 15 for paint for runway striping--Airport Office Manager. 6 . Authorization to pay invoice in the amount of $3 , 385 . 35 for repair to the airports emergency standby generator--Airport Office Manager. 7 . Garbage refund in the amount of $120 . 00 for 1261 Black Hawk Road and $120 . 00 for 1271 Black Hawk Road--City Clerk. 8 . Recommendation on proposals received for the installation of 60 duct access doors at the Five Sullivan Brothers Convention Center--Building Maintenance . 9 . Recommendation on proposals received for replacement of Jefferson Street entry doors and hardware at the Five Sullivan Brothers Convention Center--Building Maintenance. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Authorization to transfer $6, 500 . 00 from Line Item 1111 (Salaries) to Line Item 1311 (Accounting and Clerical) --City Planner. 2 . Authorization to transfer $5, 000 . 00 from Line Item 1571 (Equipment Parts) to Line Item 1371 (Building Maintenance) -- Building Maintenance. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 8, 1996 5 :30 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of July 1, 1996, as proposed. NEW BUSINESS 1 . Authorization to pay invoices from AD-FAX, Inc. in the amount of $2, 197 . 50 for media and production and $675 . 00 for expenses related to the initiation of jet service and press conference--Waterloo Airport Office Manager. 2 . Authorization to pay Aspro, Inc. in the amount of $8, 358 .42 and $6, 903 . 63 for taxiway B rehabilitation and runway 12-30 paving overlay--Waterloo Airport Office Manager. 3 . Garbage refund in the amount of $60 . 00 for 1208 LaPorte Road and $60 . 00 for 1224 LaPorte Road--City Clerk. 4 . Garbage refund in the amount of $30 . 00 for 303 Oak Avenue-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 1, 1996 5 : 00 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of June 24, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ammunition--Police Chief . NEW BUSINESS 1 . Recommendation on bids received for sandblasting and tuckpointing of lobby floor at Five Sullivan Brothers Convention Center--Building Maintenance . 2 . Authorization to replace bird netting on the Park Avenue side of the Five Sullivan Brothers Convention Center-- Building Maintenance. 3 . Authorization to purchase a replacement domestic water heater at the Five Sullivan Brothers Convention Center-- Building Maintenance . 4 . Authorization to purchase building controls for Five Sullivan Brothers Convention Center--Building Maintenance . 5 . Authorization to purchase 4 three hundred gallon and 2 four hundred gallon garbage containers for pilot program-- Superintendent of Sanitation & Recycling. 6 . Authorization to purchase computer--Building,Official . 7 . Garbage refund in the amount of $120 . 00 for 709 W. 3rd Street--City Clerk. 8 . Garbage refund in the amount of $180 . 00 for 711 W. 5th Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 24, 1996 5 : 00-5 :30 p.m. Large Conference Room Roll Call : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of June 11, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendations on bids received for Eldora Road Box Culvert Replacement--Associate Engineer. NEW BUSINESS 1 . Authorization to purchase domestic hot water supply tank--City Planner. 2 . Authorization to recarpet rooms 10-13 at the Five Sullivan Brothers Convention Center with broadloom carpet--Building. Maintenance. 3 . Authorization to replace grease traps at Five Sullivan Brothers Center--Building Maintenance. 4 . Authorization to replace two waste extraction pumps, 5 Sullivan Brothers Center--Building Maintenance. 5 . Approval of contract for Conflict Resolution Training services--Human Rights Director. 6 . Authorization to renew General Liability, Auto Liability and Umbrella Liability policy with St . Paul Fire & Marine Insurance--City Clerk. 7 . Approval of garbage refund in the amount of $120 . 00 to Mid- America Dental Studio, 220 Commercial St--City Clerk PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to carry over $18, 000 in Line Item 1376 ( Office Equipment) to purchase copier--City Clerk. 2 . Request for various line item adjustments (see attachments) -- Library. 3 . Request to decrease the following line items : Line Item 1111 (Salaries) $1, 226, Line Item 1311 (Accounting) $307, Line Item 1311 (Legal Services) $1, 027, Line Item 1342 (Transportation) $200, Line Item 1343 (Postage) 235, Line Item 1392 (Subscription) $280 ; request to increase the following line items : Line Item 1345 (Travel Official Business) $29, Line Item 1315 (Education & Training) $2, 860, Line Item 1346 (Travel-Training) $6, Line Item 1376 (Office Equipment Repair) $100, Line Item 1561 (Office Supplies) $280 . --Human Rights Director 4 . Request of the Traffic Superintendent to decrease Line Item 1521 (Electical Supplies) $210 . 00 and increase Line Item 1561 (Office Supplies) by the same amount; decrease Line Item 1387 (Radio Equipment) $26 . 00 and increase Line Item 1344 (Telephone Service) by the same amount; decrease Line Item 2125 (Traffic Signal Equipment) $50 . 00 and increase Line Item 1573 (Safety Equipment) by the same amount; decrease Line Item 7910/1521 (Electrical Supplies) $2, 850 . 00 and increase Line Item 7910/1400 (Utilities) by the same amount . 5 . Request of the Police Chief to decrease Line Item 1377 (Radio Equipment Repair) $1, 668 . 00 and increase Line Item 1561 (Office Supplies) by the same amount . 6 . Request for various line item adjustments (see attachments) -- Building Official . 7 . Request for various line item adjustments (see attachments) -- Superintendent Water Pollution Flood Control . 8 . Request of the City Engineer to decrease Line Item 1352 (Photographic & Copy Reproduction) $162 .33 and increase Line Item 1561 (Office Supplies) by the same amount . 9 . Request of Fire Chief to decrease Line Item 2130 ( Rescue Equipment) $1, 300 . 00; decrease Line Item 1574 (Parts, Safety Equipment) $900 . 00; decrease Line Item 1541 (Janitorial Supplies) $500 . 00; decrease Line Item 1513 (Computer Apparatus) $200 . 00 and increase Line Item 1569 (Replacement Parts, Vehicles) by the $2, 900 . 00 . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 17, 1996 5 : 00 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of June 10, 1996, as proposed. Motion--to discuss No. 8 under New Business as the last item on the agenda. UNFINISHED BUSINESS 1 . Recommendation on bids received for computer network for Housing and Community Development offices--Housing/Block Grant Program Manager. NEW BUSINESS 1 . Authorization to purchase plasma cutter--Fire Chief . 2 . Authorization to purchase valve stem for flood gate B2-- Water Pollution/Flood Control CS/M Supervisor. 3 . Authorization to repair dishmachine at Five Sullivan Brothers Convention Center--Building Maintenance . 1 4 . Authorization to repair kitchen and interlude equipment at Five Sullivan Brothers Convention Center--Building Maintenance . 5 Authorization to seek bids for trucks--Superintendent of Central Garage . 6 . Approval of field training officer seminar contract--Police Chief . 7 . Review of F.Y. 1995 Auditor' s Reports and Financial Statement and Supplemental Data--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to carry over $12 , 000 in Line Item 1371 (Building Maintenance) to paint the Central Garage--Superintendent of Central Garage . 2 . Request to transfer the following amounts from Line Item 1571 (Equipment Parts) : $30 . 00 to Line Item 1343 (Postage) ; $975 . 00 to Line Item 1344 (Telephone) ; $640 . 00 to Line Item 1376 (Office Equipment) ; $50 . 00 to Line Item 1533 (Gasoline) ; $7'5 . 00 to Line Item 1555 (Tools/Equipment) ; $373 . 00 to Line Item 1575 (Metal Supplies) ; $10 . 00 to Line Item 1578'" (Tool 'Allowance) --Superintendent of Central Garage . • 3 . Request to transfer. $2, 000 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5600/1571 (Equipment Parts) -- Superintendent -of Water Pollution/Flood Control . 4 . Request for various line item adjustments (see attachment) -- Recreation Director. 5 . Request for various line item adjustments (see attachment) -- Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 10 , 1996 4 :30 - 500 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of June 3 , 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for radio maintenance contract--Police Chief. 2 . Recommendation on bids received for concrete compression machine and accessories--City Engineer. NEW BUSINESS 1 . Authorization to install a pressure reducing valve on the chiller installation at the Young Arena--Building Maintenance . 2 . Authorization to purchase a stationary car wash for the plant--Water Pollution/Flood Control CS/M Supervisor. 3 . Authorization to repair broken up paving in front of the west "T" hangars--Director of Aviation. 4 . Authorization to transfer certain used radio equipment to other city departments and sell remaining used equipment-- Police Chief . 5 . Authorization to seek bids for computer network for the Housing and Community Development offices--City Planner. 6 . Authorization to purchase computer program for use in viewing and printing aerial photos and a laser printer--City Engineer. 7 . Authorization to purchase a laser printer for Information Services--Administrative Director. 8 . Authorization to purchase computer, printer and software for the bookkeeper and a computer and software for the Art Department--Recreation Director. 9 . Authorization to purchase computer equipment, software, fax/modem, portable tape drive and data tapes--Airport Office Manager. 10 . Garbage refund in the amount of $60 . 00 for 2837 E. 4th Street--City Clerk. 11 . Authorization to seek bids for copier for Clerk/Finance Office--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS ) BE AMENDED 1 . Request to decrease Line Item 1353 (Printing Expenses) and increase Line Item 1385 (Office Equipment) in the amount of $3 , 598 . 00--Recreation Director. 2 . Request to decrease Line Item 1313 (Legal Services) in the amount of $1, 500 ; decrease Line Item 1537 (Horticulture) in the amount of $1, 700 ; decrease Line Item 1555 (Equipment/Tools) in the amount of $500 ; increase Line Item 1386 (Computer Equipment) in the amount of $5, 500--Airport Office Manager. 3 . Request to transfer $50 from Line Item 1111 (Salaries) to Line Item 1113 (Longevity) ; transfer $4 , 715 . 93 from Line Item 1123 (Disability Pay) to Line Item 1128 (Retirement Pay) ; transfer $1, 000 from Line Item 1111 (Salaries) to Line Item 1375 (Auto Equipment) ; transfer $500 from Line Item 1130 (Retirement Benefit) to Line Item 1561 (Office Supplies) --Building Official . 4 . Request to transfer the following: $151 . 31 from Line Item 1335 (Info & Education) to Line Item 1114 (Time & Half) ; $7, 000 from Line Item 1111 (Salaries, Regular) to Line Item 1114 (Time & Half) ; $1, 500 from Line Item 1343 (Postage) to Line Item 1400 (Utilities) ; $64 from Line Item 1376 (Office Equipment Repair & Maintenance) to Line Item 1353 (Printing Service) ; $56 from Line Item 1377 (Radio Equipment Repair) to Line Item 2122 (Radio & Communication Equipment) ; $500 from Line Item 1385 (Office Equipment) to Line Item 1561 (Office Supplies) ; $100 from Line Item 1513 (Chemicals) to Line Item 1355 (Wellness Program) ; $25 from Line Item 1522 (Light Bulbs) to Line Item 1598 (Hazardous Materials) ; $51 from Line Item 1535 (Hardware Items) to Line Item 1555 (Minor Equipment & Hand Tools) ; $217 from Line Item 1563 (Photo Supplies & Minor Equipment) to Line Item 1352 (Photographic & Copy Service) --Fire Chief . 5 . Request for numerous Line Item amendments (see attached) -- City Planner. 6 . Request to decrease Insurance budget Line Item 1139 (Workers Compensation Insurance) and increase Line Item 1361 (Tort Liability Insurance) in the amount of $7, 000 ; decrease Printing Service budget Line Item 1561 (Office Supplies) and increase Line Item 1376 (Office Equipment) in the amount of $13 , 870; decrease Line Item 1111 (Salaries) and increase Line Item 1353 (Printing Services) in the amount of $5, 000 ; decrease Clerk/Finance budget Line Item 1780 (Election Expense) and increase Line Item 1351 (Advertising) in the amount of $2, 700 and decrease Line Item 1710 (Claims & Contingencies) and increase Line Item 1391 (Dues & Membership) in the amount of $1, 838; decrease Parking Enforcement budget Line Item 1344 (Telephone Service) and increase Line Item 1561 (Office Supplies) in the amount of $350 ; decrease Line Item 1311 (Accounting & Clerical Service) and increase Line Item 1131 (Health Insurance) in the amount of $5, 655--City Clerk. 7 . Request for 3 following amendments to .nd 830 : decrease Line Item 130 (Building Improvement) anu increase Line Item 1317 (Audit Expense) in the amount of $300; decrease Line Item 1111 (Salaries) and increase Line Item 1130 (Benefits Reimbursement) in the amount of $1, 500; decrease Line Item 1111 (Salaries) and increase Line Item 1128 (Retirement) in the amount of $500; decrease Line Item 1705 (HUD Refund Payment) and increase Line Item 2106 (Computer Equipment) in the amount of $25, 000; Fund 831 : decrease Line Item 1310 (Professional Services) and increase Line Item 1311 (Audit Expense) in the amount of $300; Fund 833 : decrease Line Item 1785 (Refund Payment HUD) and increase Line Item 2106 (Computer Equipment). in the amount of $10, 000; decrease Line Item 1310 (Professional Services) and increase Line Item 1390 (Contract Services) in the amount of $1, 000--City Planner. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 3, 1996 4 :45 - 5 : 15 p.m. • Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of May 28, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for accounting contracts for Section 8 and Public Housing--City Planner. 2 . Recommendation on bids received for uniform/clothing--Police Chief . 3 . Recommendation on bids received for crime laboratory supplies and photo processing and printing--Police Chief . NEW BUSINESS 1 . Authorization to purchase timeclocks, software and maintenance agreement and a dedicated PC with tape backup-- City Clerk. 2 . Authorization to purchase computer, Windows 95 and 15 inch display--Director of Personnel . 3 . Authorization to purchase computer equipment and software-- Zebra::: oifn Stahneiaamtoiun o fRec8y0c. l0i0ngo4 . r 1814 Commercial Street--City Clerk. 5 . Garbage refund in the amount of $60 . 00 for 843 E. Donald Street--City Clerk. 6 . Request to purchase IBM line printer to generate computer financial reports from AS400--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 3873 (Reimbursement for Services, Revenue) and increase Line Item 1569 (Motor Vehicle Parts, Expense) in the amount of $1, 018 . 03 ; decrease Line Item 3620 (Rent & Property Leases, Revenue) and increase Line Item 1371 (Station Maintenance, Expense) in the amount of $500 . 00--Fire Chief . 2 . Request to add Line Item 2106 (Computer Equipment) and transfer $2 , 000 . 00 from Line Item 1111 (Regular Salaries) to Line Item 2106 (Computer Equipment) --Director of Personnel . 3 . Request to decrease Line Item 1346 (Traver.. Professional Training) in the amount of $965 . 00; decrease Line Item 1361 (Real Property Insurance) in the amount of $15, 504 . 00; increase Line Item 1364 (Liability Insurance) in the amount of $16, 469 . 00--City Clerk 4 . Request to increase Line Item 2128 (Police Safety Equipment) and increase Line Item 3361 (State Grant) in the amount of $14, 000 . 00--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 28 , 1996 4 :45 - 5 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of May 20 , 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for pick-up trucks for the Street Department and Traffic Operations--Superintendent of Central Garage . 2 . Recommendation on bids received for design of renovation to East 5th, West 5th and Commercial Streets ramps--Building Official . NEW BUSINESS 1 . Authorization to pay invoice from Ad-Fax, Inc . in the amount of $6 , 730 . 94 for advertising costs for media, production, printing for Cedar Valley Jet Set Club materials, and expenses associated with updating the marketing plan-- Waterloo Airport Office Manager. 2 . Authorization to purchase three PD-1400 Monitors, three PD- 4220C Battery Support Systems, three PD-1400 Multi-function Cables, and three PD-1400 Carrying Cases from Zoll Medical Corporation--Fire Rescue Medical Supervisor. 3 . Authorization to purchase software for ambulance billing-- Fire Rescue Medical Supervisor. 4 . Garbage refund in the amount of $90 for 814 and 818 Randolph Street--City Clerk. 5 . Garbage refund in the amount of $60 for 319 Belmont Avenue-- City Clerk. 6 . Authorization to purchase radio/telephone equipment-- Building Official . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 • BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1112 (Salaries, Part Time) in the amount of $5, 45 . 00; increase Line Item 1114 (Time & Half Pay) in the amount of $15, 100 . 00; increase Line Item 1315 (Education/Training) in the amount of $2, 864 . 77--Fire Chief . 2 . Request to transfer $1, 211 . 10 from Line Item 3873 (Reimbursement for Services, Revenue) to Line Item 1569 (Motor Vehicle Parts, Expense) ; $200 . 00 from Line Item 3872 (Safety Equipment Reimbursement) to Line Item 1569 (Motor Vehicle Parts, Expense) ; $25 . 00 from Line Item 3830 (Contributions) to Line Item 1335 (Public Education/Information) ; $199 .21 from Line Item 3733 (Refunds) to Line Item 1551 (Medical Equipment) ; $59 .40 from Line Item 3733 (Refunds) to Line Item 1346 (Travel, Professional Training) ; $2, 250 . 00 from Line Item 3345 (Grant) to Line Item 1335 (Public Education) --Fire Chief . 3 . Request to transfer $500 . 00 from Line Item 1310 (Professional Services) , $200 . 00 from Line Item 1311 (Accounting and Clerical) , $600 . 00 from Line Item 1343 (Postage) , $800 . 00 from Line Item 1346 (Travel, Training) , $1, 000 . 00 from Line item 1584 (Reference Books) , $1, 000 . 00 from Line Item 2118 (Office Furniture) to Line Item 1313 (Legal Services) --City Attorney. 4 . Request to transfer $2, 500 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1343 (Postage) --Superintendent of Water Pollution/Flood Control . 5 . Request to transfer $4, 000 . 00 from Line Item 1373 (Fixed Plant Operating Equipment) to Line Item 1371 (Building Maintenance) --Building Maintenance . 6 . Request to transfer the following from Line Item 1111 (Salaries) : $500 to Line Item 1114 (Time & Half) ; $4, 715 . 93 to Line Item 1123 (Disability Pay) ; $100 to Line Item 1346 (Travel Training) ; $1, 600 to Line Item 1376 (Office Equipment) ; $100 to Line Item 1392 (Subscription) ; $200 to Line Item 1553 (Resale Material) ; $500 to Line Item 1555 (Equipment/Tools) ; transfer $4, 600 from Line Item 1111 (Salaries) to 1375 (Auto Equipment) ; $1, 000 from Line Item 1785 (Refund Payments) to 1375 (Auto Equipment) ; $2, 000 from Line Item 1385 (Office Equipment Maintenance) to 1375 (Auto Equipment) --Building Official . 7 . Request for the following transfers in Street Maintenance Budget : $500 from Line Item 1341 (Carriers) to 1344 (Telephone) ; $1, 500 from Line Item 1346 (Travel) to 1387 (Radio Equipment) ; $5, 000 from Line Item 1371 (Building Maintenance) to 1569 (Vehicle Parts) ; $500 from Line Item 1373 (Fixed Equipment) to 1377 (Radio Equipment) ; $500 from Line Item 1376 (Office''Equipment) to 1377 (Radio Equipment) ; transfer $54, 000 from 7200/1111 (Salaries) to the following street line items : $500 to Line Item 1390 (Contractual Services) ; $10, 000 to Line Item 1511 (Aggregate/Concrete) ; $2, 500 to Line Item 1513 (Chemicals) ; $10, 000 to Line Item 1533 (Gasoline) ; $1, 000 to Line Item 1547 (Oils/Greases) ; $30, 000 to Line Item ,1571 (Equipment Parts) --Assistant • Street Superintendent. 8 . Request to decrease Line Item 1345 (Travel Expenses) and increase Line Item 1385 (Office Equipment) in the amount of $1, 000 . 00--Recreation & Arts Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 20, 1996 5 : 00 - 5 :30 p.m. Large ;Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Kriiek Harold Getty Approval of Agenda, as proposed. Minutes of May 13 , 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for a new lawn tractor and bagger/vacuum--City Planner. NEW BUSINESS 1 . Authorization to enter into a one year agreement with Rummel Construction, Inc. for sampling and inspections on the lagoon--Water Pollution/Flood Control CS/M Supervisor. 2 . Authorization to purchase a stationary power washer--Water Pollution/Flood Control CS/M Supervisor. 3 . Authorization to move the unused waste gas burner from the lagoon to the plant and to purchase controls for the burner- -Water Pollution/Flood Control CS/M Supervisor. 4 . Authorization to purchase two SCBA units and two replacement tanks for confined space entry program--Water Pollution/Flood Control CS/M Supervisor. 5 . Recommendation on bids received for purchase of unmarked police cars--Superintendent of Central Garage. 6 . Authorization to purchase Chevrolet Blazer and trade in 1986 Chevrolet Caprice--Police Chief . 7 . Authorization to purchase police officer vest replacement-- Police Chief . 8 . Request to amend travel request for Rich Earles and Don Temeyer--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $400 from Line Item 1565 (Plumbing Supplies) to Line Item 1561 (Office Supplies; transfer $200 from Line Item 1575 (Metal Supplies) to Line Item 1579 (Wearing Apparel) --Superintendent of Parking Maintenance . 2 . Request for various line item revisions (see attached) -- Superintendent of Traffic Operations . 3 . Request to transfer from Fund 831 : $5, 000 from Line Item 1310 (Professional. Services) to Line Item 1300 (Contract Services) ; $2, 000 from Line Item 1310 (Professional Services) to Line Item 1500 (Materials) ; $200 from Line Item 1310 (Professional Services) to Line Item 1398 (Sales Tax) ; transfer from Fund 830 : $5, 000 from Line Item 1710 (Claims) to Line Item 1310 (Contract Services) ; $5, 000 from Line Item 1111 (Salaries) to Line Item 1311 (Accounting and Clerical) ; transfer $500 from Line Item 1382 (Building Improvements) to Line Item 1390 (Contract Services) ; transfer from Fund 833 : $500 from Line Item 1382 (Building Improvements) to Line Item 1391 (Dues Memberships) --City Planner. 4 . Request to decrease Line Item 1377 (Radio Equipment Repair & Maintenance) in the amount of $3 , 500; increase Line Item 1319 (Other Professional Services) in the amount of $2, 000 ; increase Line Item 1561 (Office Supplies) in the amount of $1, 500--Police Chief . 5 . Request for numerous line item revisions (see attached) -- Waterloo Library. 6 . Request to transfer $3 , 000 from Snow Removal Budget Line Item 1111 (Salaries) to Street Maintenance Budget Line Item 1513 (Chemicals) --Superintendent of Central Garage. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 13, 1996 4 : 15 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of May 6, 1996 ''as proposed. NEW BUSINESS • 1 . Authorization to purchase one ton electric host--Water Pollution/Flood Control CS/M Supervisor. 2 . Authorization to put new roof-on the Blower Building at Lagoon and repair the roof on the Power House--Water Pollution/Flood Control CS/M Supervisor. 3 . Authorization to purchase two fender skirts for Engine #304- -Fire Chief . 4 . Authorization to install fiber optic cable to connect Young Arena and the Recreation & Arts building--Administrative Director. ' 5 . Authorization to seek bids for FY 97 radio maintenance-- Police Chief . 6 . Authorization to purchase portable breath testers, calibrator and mobile video camera--Police Chief . 7 . Review and approval of garbage refund policy--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1512 (Tri-County Drug Enforcement Task Force) in the amount of $20, 000 and increase Line Item 1555 (Equipment/Tools) in the amount of $6, 000 and authorization to pay off mainframe computer and sell to Data General Corporation--Police Chief . 2 . Request for revisions to Cable Commission budget as follows : decrease Line Item 1112 (Salaries) in the amount of $1, 305 ; decrease Line Item 1385 (Office Equipment) in the amount of $3 , 000; increase Line Item 1313 (Legal Services) in the amount of $155 . 00; increase Line Item 2127 (Photo Equipment) in the amount of $4, 150--Deputy City Clerk. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk ' FINANCE COMMITTEE May 6 , 1996 5 : 00 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of April 15, 1996, as proposed. NEW BUSINESS 1 . Recommendation on bids received for repainting of fire apparatus engine #303 and #304--Fire Chief . 2 . Authorization to seek bids for accounting services contracts for the Section 8 Certificate, Section 8 Housing Voucher and Ridgeway Towers--City Planner. 3 . Authorization to purchase used chip spreader--Superintendent of Central Garage . 4 . Authorization to pay off mainframe computer and sell to Data General Corporation--Police Chief . 5 . Garbage and sewer refund in the amount of $234 . 60 for 201 Polk Street--City Clerk. 6 . Garbage refund in the amount of $120 . 00 for 425 West Donald Street--City Clerk. 7 . Garbage refund in the amount of $30 . 00 for 629 W. Mullan Avenue--City Clerk. 8 . Authorization to manage the swimming pool concessions out of the Sports Office--Recreation Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $7, 500 from Line Item 1111 (Salaries, Regular) to Line Item 1114 (Time and Half) --Fire Chief . 2 . Request to increase Line Item 1378 (Other Repair) in the amount of $1, 821; decrease Line Item 1377 (Radio Equipment Repair & Maintenance) in the amount of $218 ; increase Line Item 1354 (Microfilming) in the amount of $218 ; increase Line Item 3871 (Damage Claims) in the amount of $1, 821-- Police Chief . 3 . Request to decrease Line Item 1537 (Hort Supplies) in the amount of $1, 000; decrease Line Item 1563 (Photo Supplies) in the amount of $1, 000; decrease Line Item 1573 (Safety Equipment) in the amount of $2 , 000 ; decrease Line Item 1111 (Salaries) in the amount of $38 , 000; increase Line Item 1112 (Salaries, Part Time) in the amount of $7, 500; increase Line Item 1390 (Contractual Services) in the amount of $28, 000 ; increase Line Item 1377 (Radio Maintenance) in the amount of $2, 000; increase Line Item 1511 (Aggregates, Conc . ) in the amount of $500; increase Line Item 1569 (Vehicle Parts) in the amount of $4, 000; decrease Line Item 1569 (Vehicle Parts) in the amount of $5, 250 ; increase Line Item 1537 (Hort Supplies) in the amount of $5, 000 ; increase Line Item 1547 (Oils and Grease) in the amount of $100 ; increase Line Item 1571 (Equipment Parts) in the amount of $150-- - Superintendent of Parks. 4 . . Request for numerous line item amendments for Young Arena and Recreation Department budgets (see attached) --Recreation - Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 22 , 1996 4 : 15, - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairpersoni.Frank Mollenhoff Barb Krizek ' Harold Getty Approval of Agenda, as proposed. Minutes of April 15, 1996, asproposed. • NEW BUSINESS • 1 . Recommendation on bids received for 1-ton dump trucks for the Water. Pollution/Flood Control Department--Superintendent .. • of Central Garage . • 2 . Recommendation on bids received for the purchase of -a freon recovery unit Superintendent of Central Garage . ' 3 . Recommendation.-on quotes received for radio phones and access, airtime and maintenance coordination fee for-800 MHz frequencies--City Engineer. • 4 . Recommendation on quotes received for replacement of kitchen duct at Five Sullivan Brothers Convention Center--Building Maintenance . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to use Line Item 3300 (Cash on Hand) to increase Line Item 1594 (CD ROMS Reference) in the amount of $5, 000; increase Line Item 1591 (Juvenile Cassette, Tapes, etc. ) in the amount of $1, 000;_ increase Line Item 1599 (Young Adult Fiction) in. the amount of" $1, 000--Public Library. BILLS PAYMENT • ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 15, 1996 5 : 00 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of April 8, 1996, as proposed. NEW BUSINESS 1 . Authorization to purchase concrete forms for catch basin repair replacement program--WP/FC CS/M Supervisor. 2 . Authorization to purchase a concrete saw for sewer maintenance--WP/FC CS/M Supervisor. 3 . Authorization to purchase a variable speed drive to be used at the W.C.F. &N. lift station--WP/FC CS/M Supervisor. 4 . Authorization to purchase manhole invert castings and manhole castings--WP/FC CS/M Supervisor. 5 . Authorization to seek bids for uniforms/clothing, ammunition and crime lab supplies for FY 97--Police Chief . 6 . Authorization to seek bids for paint and labor for painting inside of Central Garage--Superintendent of Central Garage . 7 . Authorization to seek bids for three trucks for the Motor Pool--Superintendent of Central `Garage. 8 . Approval of Change Order Nos . 2 and 3 for a net increase of $15, 168 . 00 for ADA Restroom Remodeling at City Hall, Library and Recreation Center--Building Official . 9 . Garbage refund in the amount of $150 .00" for 205 Crossroads-- ' City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1. Request to transfer $600 from Line Item 2110 (Motor Vehicles) to Line Item 1387 (Radio Equipment) ; transfer $870 from Line Item 1345 (Information) to Line Item 1353 (Printing) ; transfer $20, 000 from Line Item 1318 (Other Professional) to Line Item 1390 (Contractual Services) ; transfer $100 from Line Item 1573 (Safety Equipment) to Line Item 1551 (Medical Supplies) ; transfer $100 from Line Item 1335 (Information & Education) to Line Item 1391 (Dues & Membership) ; transfer $100 from Line Item 1335 (Information & Education) to Line Item 1392 (Subscription) ; transfer $2, 500 from Line Item 1596 (Paper & Plastics) to Line Item 2106 (Computer Equipment) --Superintendent of Sanitation & Recycling. 2 . Request for \__ious line item amendments _see attached) -- Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 8, 1996 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of April 1, 1996, as proposed. NEW BUSINESS 1 . Approval of an invoice in the amount of $1, 195 . 00 from Heartland Communications Group for advertisement in Cedar Falls & Waterloo magazine--Airport Office Manager. 2 . Garbage refund in the amount of $50 . 00 for 332 E . Ridgeway Avenue--City Clerk. 3 . Approval of price extension for asphalt emulsions used in the oiling/seal coat programs--Superintendent of Central Garage . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3830 (Contributions, Revenue) and Line Item 1346 (Travel/Professional Training, Expense) in the amount of $400 . 00; transfer $177 . 15 from Line Item 1563 (Photo Supplies, Expense) to Line Item 1352 ( Photo & Copy, Expense) ; transfer $250 . 00 from Line Item 1353 (Printing, Expense) to Line Item 1561 (Office Supplies, Expense) ; transfer $500 . 00 from Line Item 1522 (Light Bulbs, Expense) to Line Item 1561 (Office Supplies, Expense) --Fire Chief . 2 . Request to transfer $4 , 000 . 00 from Line Item 1596 (Paper & Plastic) to Line Item 2106 (Computer Equipment) -- Superintendent of Sanitation & Recycling. 3 . Request to increase Line Item 1710 (Claims, Judgments, & Contingencies) in the amount of $16, 805 . 00--Police Chief. 4 . Request to increase Line Item 1114 (Overtime - Time and One- Half) in the amount of $20, 000 . 00; increase Line Item 1117 (Overtime - Double Time) in the amount of $15, 000 . 00; increase Line Item 1124 (Tri-County Overtime) in the amount of $10, 000 . 00; increase Line Item 1371 (Building Maintenance) in the amount of $425 . 00 ; increase Line Item 1400 (Utilities) in the amount of $275 . 00; decrease Line Item 1128 (Retirement Expense) in the amount of $36, 000 . 00; decrease Line Item 1118 (Bonus Hours) in the amount of $7, 000 . 00; decrease Line Item 1377 (Radio Equipment) in the amount of $2, 700 . 00--Police Chief . 5 . Request to ii-z,.rease Line Item 2110 (Machinery & Equipment) and Line Item 3800 (Miscellaneous, Revenue) in the amount of $47, 310 . 00--Director of Aviation. 6 . Request to decrease Line Item 1391 (Dues & Membership) and increase Line Item 1346 (Travel - Professional) in the amount of $106 . 00--Executive Director of Human Rights . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 1, 1996 3 : 00 - 3 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of March 25, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for auctioneer services for sale of seized, found and abandoned property--Police Chief . NEW BUSINESS 1. Approval of an invoice in the amount of $8, 565 . 25 for advertising costs--Airport Office Manager. 2 . Authorization to accept bids for used radio equipment-- Police Chief. 3 . Authorization to seek quotes for a freon recovery unit-- Superintendent of Central Garage . 4 . Approval of contract with Prairie Construction for the bridge abutments, bridge installations and concrete bridge decks at the Gates Golf Course--Superintendent of Parks . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1330 (GASA Confidential Funds) and increase Line Item 3360 (GASA Confidential Funds) in the amount of $10, 000--Police Chief. 2 . Request to decrease Line Item 1130 (Employee Benefit) in the amount of $12 . 24 ; decrease Line Item 1131 (Group Health Insurance) in the amount of $614 . 83 ; decrease Line Item 1313 (Legal Services) in the amount of $872 . 68 ; decrease Line Item 1345 (Travel - Official City Business) in the amount of .25; increase Line Item 1113 (Longevity Pay) in the amount of $10 . 00; increase Line Item 1315 (Education) in the amount of .25 ; increase Line Item 1346 (Travel - Professional) in the amount of $343 . 00; increase Line Item 1533 (Gasoline) in the amount of $330 . 00; increase Line Item 1561 (Office Supplies) in the amount of $689 . 00; increase Line Item 2106 (Computer Equipment) in the amount of $127 . 75--Human Rights Executive Director. DELETE - 3 . Request to transfer $4, 275 . 00 from Line Item 525-15-5205- 1112 to Line Item 060-19-7100-1112 ; transfer $10, 000 . 00 from Line Item 525-15-5400-1111 to Line Item 060-19-7100-1112 and $5, 000 . 00 from Line Item 525-15-5400-1111 to Line Item 060- 19-7100-1111; transfer $2, 000 . 00 from Line Item 525-15-5400- 1343 to Line Item 060-19-7100-1343--Street Department . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 25 , 1996 4 : 00 - 4 : 45 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of March 18 , 1996 , as proposed . NEW BUSINESS 1 . Authorization to purchase replacement belts for the filter presses--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase equipment for the Technical Rescue & Haz Mat Teams--Fire Chief. 3 . Garbage refund in the amount of $40 . 00 for 1016 Maynard-- City Clerk. 4 . Authorization to proceed with purchase of equipment for third automated garbage route--Superintendent of Sanitation & Recycling. 5 . Review and approval of amendment to Compensation Schedule of existing Recycling Contract with Corkery Recycling-- Superintendent of Sanitation & Recycling . h 6 . Request to purchase used automated garbage truck-- Superintendent of Sanitation & Recycling . 7 . Review of yard waste pick-up program--Superintendent of Sanitation & Recycling . PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED • 1 . Request to transfer $1 , 000 from Line Item 1584 ( Reference Books ) to Line Item 1390 (Contractual Services )--City Attorney. 2 . Request to transfer $1 , 000 from Line Item 1580 (Clothing Cleaning Allowance , Expense ) to Line Item 1371 ( Building & Grounds , Expense )--Fire Chief. 3 . Request for numerous line item amendments ( see attached )-- Fire Chief . 4 . Request to transfer -$800 ' from Line Item 21e, (Building Improvements ) to Line Item 1541 ( Janitorial Supplies )-- Bulding Maintenance BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 18 , 1996 5 : 30 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of March 11, 1996, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for parking cashier services at the West Fifth Street/Convention Center ramp--Deputy City Clerk. 2 . Recommendation on bids received for printing parking violation tickets--Deputy City Clerk. NEW BUSINESS 1 . Garbage refund in the amount of $120 . 00 for 108 Commercial Street--City Clerk. 2 . Garbage refund in the amount of $60 . 00 for 859 Newton--City Clerk. 3 . Request to purchase computer control board for atomic absorption unit--Superintendent of Water Pollution/Flood Control . 4 . Request authorization to install the electric power supply for the Ranchero Road (Black Hawk Creek) flood control monitoring station--Superintendent of Water Pollution/Flood Control . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer the amount of $5, 000 from Line Item 5600/1400 (Utility Services) to Line Item 5310/1511 (Aggregates, Binders, Concrete & Miscellaneous) -- Superintendent of Water Pollution/Flood Control . 2 . Request to increase Line Item 1319 (Other Professional Services) and decrease Line Item 1377 (Radio Maintenance) in the amount of $1, 000--Police Chief . 3 . Request to decrease Line Item 1111 (Salary-Regular) in the amount of $27, 185; decrease Line Item 1113 (Longevity Pay) in the amount of $1, 320; decrease Line Item 1121 (FICA - City) in the amount of $1, 703 ; decrease Line Item 1122 (IPERS - City) in the amount of $4, 945; increase Line Item 1390 (Contractual Services) in the amount of $35, 153--Police Chief . 4 . Request to transfer $10, 000 from Line Item 1111 (Salaries, Expense) to Line Item 1114 (Time and Half, Expense) ; transfer $9, 000 from Line Item 3873 (Reimbursement for Services, Revenue) to Line Item 2130 (Rescue Equipment, Capital Improvement, Expense) --Fire Chief. 5 . Request to increase Line Item 3100/1376 (Office Equipment/Repair) and decrease Line Item 3100/1324 (Protection Services) in the amount of $1, 500; increase Line Item 3200/1344 (Telephone Services) and decrease Line Item 3200/2114 (Institutional Furniture) in the amount of $2, 500- -Library. 6 . Request for various line item amendments (see attached) -- Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 11, 1996 5 : 00 - 5 : 30 p.m. Large Conference Room • Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of March 4, 1996, as proposed. NEW BUSINESS 1 . Recommendation on bids received for appraisal services for Parcel No. 75 in conjunction with Bishop Avenue Extension/Martin Luther King Jr. Drive--City Planner. 2 . Recommendation on bids received for environmental assessment on property to be purchased in conjunction with the Martin Luther King Jr. Drive project--City Planner. 3 . Recommendation on bids received for ramp construction at 1626 Robin Road and for smoke detector replacement and lighting fixture ballast replacement at Ridgeway Towers-- City Planner. 4 . Garbage refund in the amount of $10 . 00 for 1209 Ravenwood Road--City Clerk. 5 . Garbage refund in the amount of $30 . 00 for 1025 Fairview Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1112 (Salary-Part Time) in the amount of $5, 400; increase Line item 1121 (F. I .C.A - City) in the amount of $413 ; increase Line Item 1122 (I . P.E.R.S. - City) in the amount of $311; increase Line Item 3875 (Salary Reimbursement) in the amount of $6, 124--Police Chief . DELETE - 2 . Request to increase Line Item 5850/1311 (Accounting and Clerical) in the amount of $15, 000; increase Line Item 5850/1312 (Engineering and Consulting) in the amount of $10, 000 ; increase Line Item 5850/1371 (Building Maintenance) in the amount of $200, 000 ; increase Line Item 5850/1396 (Clearance and Demolition) in the amount of $77, 000; increase Line Item 5850/2141 (Land and Right-of-Way) in the amount of $25, 000; increase Line Item 5850/2145 (Relocation Expenses) in the amount of $214 , 000; increase Line Item 5850/2162 (Storm Sewers) in the amount of $5, 000 ; increase Line Item 5850/2164 (Sidewalks) in the amount of $21, 800; increase Line Item 5860/1327 (Residential Rehabilitation) in the amount of $225, 000 ; increase Line Item 5860/1334 (Services from Other Departments) in the amount of $5, 000 ; increase Line Item 5860/1111 (Salaries Regular) in the amount of $20 , 000 ; increase Line Item 5870/1327 (Residential Rehabilitation) in the amount of $935 , 200; increase Line Item 554/3350 (Federal Funds Received) in the amount of $1, 752 , 800--City Planner. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 4, 1996 4 :30 - 5 :00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 26, 1996, as proposed. NEW BUSINESS 1 . Recommendation on bids received for signal lamps-- • Superintendent of Traffic Operations . 2 . Authorization to purchase material for sign faces-- Superintendent of Traffic Operations . 3 . Recommendation on bids received for total station survey equipment--City Engineer. 4 . Recommendation on bids received for overhead fire door for the ramp installed at Five Sullivan Brothers Convention Center--Building Maintenance. 5 . Authorization to purchase lobby furniture for Ridgeway Towers Senior Citizens Apartments--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $12, 000 from Line Item 1513 (Chemicals) to Line Item 1313 (Legal Services) --Superintendent of WP/FC. 2 . Request to transfer $1, 000 from Line Item 1521 (Electrical Supplies) to Line Item 1522 (Light Bulbs) ; transfer $4, 500 from Line Item 1569 (Vehicle Parts) to Line Item 1571 (Equipment Parts) ; transfer $300 from Line Item 1576 (Traffic Signal Parts) to Line Item 1547 (Oil & Greases) -- Superintendent of Traffic Operations . 3 . Request to transfer $372 . 72 from Line Item 3875 (Salary Reimbursement, Revenue) to Line Item 1114 (Time and Half, Expense) ; transfer $2, 250 from Line Item 3830 (Contributions, Revenue) to Line Item 1551 (Medical Supplies, Expense) ; transfer $2, 340 from Line Item 3873 (Reimburse for Services, Revenue) to Line Item 1315 (Training, Expense) ; transfer $50 from Line Item 3800 (Miscellaneous, Revenue) to Line Item 1571 (Tires/Batteries, Expense) ; transfer $50 from Line Item 3830 (Contributions, Revenue) to Line Item 1335 (Public Information, Expense) ; transfer $843 . 50 from Line Item 3830 (Contributions, Revenue) to Line Item 1335 (Public Information, Expense) ; transfer $1, 000 from Line Item 3414 (Ambulance Service, Revenue) to Line Item 1785 (Refund Payments, Expense) --Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 26 . 1996 4 : 00 - 4 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 19, 1996, as proposed. NEW BUSINESS 1 . Authorization to purchase a new camera for the sewer TV van- -Superintendent of Water Pollution/Flood Control . 2 . Authorization to seek bids for auctioneer services for sale of seized, found and abandoned property--Police Chief . 3 . Approval of contract with Allen Hospital Occupational Health Services to conduct respirator physicals on employees in the Water Pollution/Flood Control, Parks and Police Departments- -Personnel Department . 4 . Authorization to purchase materials for installation of chillers removed from McElroy Auditorium to the Five Sullivan Brothers Convention Center and contract phases of installation at an amount not to exceed $20, 000--Building Maintenance . 5 . Review of request of the Northeast Council on Substance Abuse for additional operating funding for the current fiscal year in the amount of $25, 000 and forward to full council for public hearing on budget amendment--Finance Manager. 6 . Authorization to purchase two Micro Processors for the chiller installation at the 5 Sullivan Brothers Convention Center--Building Maintenance . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1342 (Local Transportation) in the amount of $330 ; decrease Line Item 1533 (Gasoline) in the amount of $150 ; and increase Line Item 1375 (Auto Equipment) in the amount of $480--Human Rights Director. 2 . Request to decrease Line Item 1111 (Salary-Regular) in the amount of $10, 000 ; increase Line Item 1124 (Tri-County Overtime) in the amount of $10 , 000 ; decrease Line Item 1111 (Salary-Regular) in the amount of $1, 001; increase Line Item 1112 (Salary-Part time) in the amount of $1, 001--Police Chief . 3 . Request to decrease Line Item 1111 (Salary-Regular) in the amount of $30, 000 ; increase Line Item 1114 (Time & One-Half) in the amount of $20, 000 ; increase Line Item 1117 (Double Time) in the amount of $10 , 000--Police Chief . 4 . Request to increase Line Item 1304 (GASA Grant) in the amount of $593 ; decrease Line Item 1376 (Office Equipment) in the amount $593 ; increase Line Item 1112 (Salaries-Part time) in the amount of $500 ; decrease Line Item 1111 (Salaries-Regular) in the amount of $500--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 19, 1996 4 :30 - 5 : 00 p .m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 12, 1996, as proposed. NEW BUSINESS 1 . Authorization to seek bids for three sewer maintenance vehicles--Superintendent of Water Pollution/Flood Control . 2 . Authorization to seek bids for parking cashier services at the West Fifth Street/Civic Center ramp--Deputy City Clerk. 3 . Authorization to seek bids for printing parking violation tickets--Deputy City Clerk. 4 . Review of proposed discount rates for monthly ramp and lot parkers--Deputy City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1362 (Vehicle Insurance) and decrease Line Item 1361 (Real Property Insurance) in the amount of $1, 372--Airport . 2 . Request for various line item amendments (see attached) -- Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 12 . 1996 3 :45 - 4 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 5, 1996, as proposed. UNFINISHED BUSINESS 1 . Approval of an amendment to Engineering Contract with Claassen Engineering for design and construction engineering services in conjunction with F.Y. 1996 Sunnyside Heights Area Street Improvements, Contract No. 504--City Planner. NEW BUSINESS 1 . Authorization to receive sealed bids for sale of 1985 Chevrolet Suburban--Fire Chief . 2 . Garbage refund in the amount of $30 . 00 for 437 Cutler Avenue--City Clerk. 3 . Garbage refund in the amount of $90 . 00 for 408 , 412, 414 Thompson Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 500 from Line Item 524/5200/2118 (Office Furniture & Equipment) , $190, 000 from Line Item 524/5200/2152 (Building Improvements) , $45, 000 from Line Item 520/5200/3871 (Damage Claims) to Line Item 524/5200/2117 (Motor Vehicles) --Superintendent of Water Pollution/Flood Control . 2 . Request to transfer $4 , 000 from Line Item 5600/1571 (Replacement Parts, Machinery & Equipment) , $6 , 000 from Line Item 5200/1513 (Chemicals, Gases & Related Supplies) , $4 , 000 from Line Item 5200/1521 (Electrical Apparatus, Accessories, Supplies, etc . ) to Line Item 5310/1571 (Replacement Parts, Machinery & Equipment) --Superintendent of Water Pollution/Flood Control . 3 . Request to transfer $15, 000 from Line Item 1111 (Salaries- Regular) to 1378 (Other Repair) --Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 12 . 1996 3 :45 - 4 : 15 p.m. Large Conference Room,,, Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of February 5 , 1996 , as proposed. UNFINISHED BUSINESS 1 . Approval of an amendment to Engineering Contract with Claassen Engineering for design and construction engineering services in conjunction with F.Y. 1996 Sunnyside Heights Area Street Improvements, Contract No. 504--City Planner. NEW BUSINESS 1 . Authorization to receive sealed bids for sale of 1985 Chevrolet Suburban--Fire Chief . 2 . Garbage refund in the amount of $30 . 00 for 437 Cutler Avenue--City Clerk. 3 . Garbage refund in the amount of $90 . 00 for 408, 412 , 414 Thompson Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 500 from Line Item 524/5200/2118 (Office Furniture & Equipment) , $190 , 000 from Line Item 524/5200/2152 (Building Improvements) , $45 , 000 from Line Item 520/5200/3871 (Damage Claims) to Line Item 524/5200/2117 (Motor Vehicles) --Superintendent of Water Pollution/Flood Control . 2 . Request to transfer $4 , 000 from Line Item 5600/1571 (Replacement Parts, Machinery & Equipment) , $6, 000 from Line Item 5200/1513 (Chemicals, Gases & Related Supplies) , $4 , 000 from Line Item 5200/1521 (Electrical Apparatus, Accessories, Supplies, etc . ) to Line Item 5310/1571 (Replacement Parts, Machinery & Equipment) --Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 5 . 1996 3 : 30 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 22 , 1996, as proposed. UNFINISHED BUSINESS 1 . Approval of an agreement with Creative Video Associates for creation of a tape for the Regional Training Center--Fire Chief . 2 . Review of bids received for telephone equipment and voice mail for city buildings and request for authorization to proceed--Administrative Director. NEW BUSINESS 1 . Approval of an agreement with RUST Environment & Infrastructure, Inc for engineering services for Black Hawk Creek Flood Plain analysis related to the Litzkow Salvage Yard- -City Planner. 2 . Authorization to purchase replacement hoses and fittings for flood control pumps--Superintendent of Water Pollution/Flood Control . 3 . Authorization to purchase a Hydroranger controller for Park Road lift station--Superintendent of Water Pollution/Flood Control . 4 . Authorization to purchase two variable frequency drives for Titus lift station--Superintendent of Water Pollution/Flood Control . 5 . Authorization to purchase used water softening system for Five Sullivan Brothers Convention Center--Building Maintenance . 6 . Approval of contract with Allen Hospital Occupational Health Services to conduct audiometric testing on employees in the Fire, Street/Sanitation, Garage, Water Pollution, Airport, Parks, Police and Recreation Departments--Personnel Director. 7 . Garbage refund in the amount of $60 . 00 for 107 Joy Drive- - City Clerk. BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $7, 000 from Line Item 1111 (Regular Salaries, Expense) to Line Item 1114 (Time and Half, Expense) and to transfer $20 , 000 from Line Item 1111 (Regular Sal ies, Expense) to Line Iteii 390 (Other Contractual, Expense) --Fire Chief . 2 . Request to transfer $9, 000 from General Obligation Bonds designated for Station improvements in FY 1995 to Line Item 1569 (Motor Vehicle Parts) --Fire Chief . 3 . Request to increase Line Item 1785 (Refund Payment) and decrease Line Item 1596 (Paper & Plastic) in the amount of $2 , 000--Superintendent of Sanitation. 4 . Request to increase Line Item 3720 (Donations/Gift) in the amount of $2, 687 . 06 ; increase Line Item 3358 (Hotel/Motel Tax Revenue) in the amount of $8, 544 . 00 ; increase Line Item 3361 (State Grant/C.E . Grant) in the amount of $10, 097 . 64 ; increase Line Item 1111 (Full Time Salaries) in the amount of $8 , 544 ; increase Line Item 1349 (Artist Expense) in the amount of $12, 784 . 70--Recreation & Arts Director. • 5 . Request to transfer $2, 000 from Line Item 5600/1521 (Electrical, Apparatus, Accessories, Supplies, etc . ) to Line Item 5200/1533 (Gasoline) ; transfer $500 from Line Item 5200/1521 (Electrical, Apparatus, Accessories, Supplies, etc . ) to Line Item 5200/1378 (Other Equipment Repair) ; transfer $500 from Line Item 5310/1346 (Travel for Professional Training) and $400 from Line Item 5600/1346 (Travel for Professional Training) to Line Item 5200/1346 (Travel for Professional Training) --Superintendent of Water Pollution/Flood Control . 6 . Request to increase Line Item 1378 (Other Repair) and decrease Line Item 3871 (Damage Claims) in the amount of $2 , 086 . 96--Police Chief . 7 . Request to increase Line Item 1112 (Salaries, Part Time) and decrease Line Item 1111 (Salaries, Regular) in the amount of $546 . 30 ; increase Line Item 1128 (Retirement) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 500 ; increase Line Item 1319 (Other Professional Services) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2 , 500 ; increase Line Item 1385 (Office Equipment) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 500; increase Line Item 1375 (Automotive Equipment) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2 , 000 ; increase Line Item 1377 (Radio Equipment Repair) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500; increase Line Item 1392 (Subscription & Information) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500; increase Line Item 1561 (Office Supplies) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500--Building Official . 9 . Request for various line item amendments (see attachment) -- Airport Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 22, 1996 3 :30 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 16, 1996, as proposed. NEW BUSINESS 1 . Authorization to purchase roadway deicing salt-- Superintendent of Central Garage . 2 . Authorization to purchase two pumping systems for the Five Sullivan Brothers Convention Center--Building Maintenance . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 000 from Line Item 5200/1521 (Electrical Apparatus, Accessories, Supplies, Etc . ) and $1, 250 from Line Item 5905/1343 (Postage) to Line Item 5200/1343 (Postage) ; and transfer $10, 000 from Line Item 5200/1310 (Professional Services) to Line Item 5200/1710 (Claims, Judgments, Contingencies) --Superintendent of Water Pollution/Flood Control . 2 . Request to increase Line Item 1112 (Part Time) in the amount of $1, 800 ; increase Line Item 1114 (Overtime) in the amount of $6, 000 ; increase Line Item 1117 (Double Time) in the amount of $6, 000; decrease Line Item 1118 (Bonus Hours) in the amount of $13 , 800--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 16, 1996 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 8, 1996, as proposed. NEW BUSINESS 1 . Authorization to expend forfeiture funds to equip recently purchased patrol cars and add directional arrows to existing vehicles--Police Chief . 2 . Authorization to purchase five-parts Iowa Uniform Citation and Complaint Forms--Police Chief . 3 . Request to review garbage exemption application--Bruce Kaeser. 4 . Garbage refund in the amount of $120 for 4062 Sergeant Road- -City Clerk. 5 . Review of ambulance rate increase--Fire Chief . 6 . Approval of bids received for emergency lighting and notification system for the ADA improvements at the Waterloo Public Library--Building Official . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to distribute revenue in the amount of $46, 690 to the following line items : 1114 (Time and Half Pay) in the amount of $14, 700; 1112 (Salaries - Part Time) in the amount of $5, 000 ; 1130 (Employee Benefit Reimbursement) in the amount of $490 ; 1315 (Education and Training) in the amount of $10, 500; 1371 (Building & Grounds Maintenance) in the amount of $5, 000 ; 1513 (Chemicals, Gases & Related) in the amount of $11, 000--Fire Chief . 2 . Request to transfer amounts from various line items (see attached) --Recreation Director. 3 . Request to decrease Line Item 1311 (Accounting/Clerical Service) in the amount of $716 . 25; decrease Line Item 1313 (Legal Services) in the amount of $1, 000 ; decrease Line Item 1343 (Postage & Mailing) in the amount of $500; decrease Line Item 1345 (Travel - Official City Business) in the amount of $153 . 25; decrease Line Item 1392 (Subscriptions & Information) in the amount of $500; increase Line Item 1315 (Education & Training) in the amount of $1, 298 . 25; increase Line Item 1376 (Office Equipment Repair & Maintenance) in the amount of $599; increase Line Item 1533 (Gasoline) in the amount of $153 . 25; increase Line Item 1561 (Office Supplies) in the amount of $653 ; increase Line Item 2106 (Computer Equipment) in the amount of $166--Human Rights Director. 4 . Request to increase Line Item 1114 (Time & Half) in the amount of $50; increase Line Item 1353 (Printing) in the amount of $3 , 000; decrease Line Item 1111 (Regular Employees) in the amount of $50; decrease Line Item 1326 (Library Book Processing) in the amount of $3 , 000--Library. ADD - 5 . Request for various line item amendments (see attached) -- Airport Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 8, 1996 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Frank Mollenhoff Barb Krizek Harold Getty Approval of Agenda, as proposed. Minutes of January 2, 1996, as proposed. NEW BUSINESS 1 . Recommendation on bids received for appraisal services in conjunction with Martin Luther King Jr. Drive--City Planner. 2 . Renewal of Inland Marine insurance coverage--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $2 , 000 . 00 from Line Item 5200/1535 (Hardware Items) to Line Item 5200/1565 (Plumbing, Drainage, Supplies) ; and transfer $4, 000 from Line Item 5200/1373 (Fixed Plant Equipment) to Line Item 5200/1356 (Linen Rental) --Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 2, 1996 2 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of December 18, 1995, as proposed. NEW BUSINESS 1 . Recommendation on bids received for the design of the abutments for the two new bridges to be installed at Gates Golf Course--Superintendent of Parks . 2 . Authorization to seek bids for private contracted removal of trees and stumps along city streets--Superintendent of Parks . 3 . Authorization to upgrade the hard drives and backup tape system in the City Hall server; to replace two computers with Windows 95 and two token ring adapters for Sign and Traffic; to purchase various pieces of computer hardware for the Library--Administrative Director. 4 . Approval of a field training supervision seminar contract-- Police Chief . 5 . Garbage refund in the amount of $120 . 00 for 928 Jefferson Street--City Clerk. 6 . Garbage refund in the amount of $366 . 00 for 441 Allen and $183 . 00 for 850 W. 4th Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $5, 000 from Line Item 1131 (Health Insurance) and $25, 000 from Line Item 1111 (Salaries- Regular) to Line Item 1390 (Other Contractual Services) -- Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk L