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Home My WebLink About1995 FINANCE COMMITTEE December 18 , 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of December 11, 1995, as proposed. NEW BUSINESS 1 . Authorization to seek bids only for a mid-sized, front wheel drive police package vehicle, ,subject to completion of financing--Police Chief . 2 . Recommendation on bids received for appraisal services in conjunction with WPC satellite facility--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3414 (Ambulance Service, Revenue) and Line Item 1311 (Accounting & Clerical, Expense) in the amount of $4, 500--Fire Chief. 2 . Request to decrease Line Item 2114 (Institutional Furniture) and increase Line Item 1597 (Video Discs/Tapes) in the amount of $1, 000--Library. 3 . Request to transfer $6, 000 from Fund 200 (Trust and Agency Fund) to the General Fund and increase Line Item 1314 (Health Services) in the Fire Department budget in the amount of $6, 000--City Clerk. 4 . Request to increase Line Item 1112 (Part Time Salaries) in the amount of $1, 000 ; increase Line Item 1114 (Overtime) in the amount of $10, 000 ; and decrease Line Item 1118 (Bonus Hours) in the amount of $11, 000) --Police Chief . 5 . Request to transfer $50, 000 from the Road Use Tax Fund to Line Item 1577 (Sign Material and Supplies) --Superintendent of Traffic Operations . 6 . Request to decrease Line Item 2117 (Capital Motor Vehicles) in the amount of $171, 000 ; decrease Line Item 1384 (Contract Services Machinery) in the amount of $206, 000; and add Line Item 2110 (Capitol Machinery & Equipment) in the amount of $377, 000--Superintendent of Streets/Sanitation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE December 11, 1995 3 :45 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of December 11, 1995, as proposed. NEW BUSINESS 1 . Approval of addendum with Craig Ritland Landscape Architect agreement for consultant services in conjunction with Phase IV, Windows on Waterloo Project--City Planner. 2 . Sewer refund in the amount of $67 . 80 for 438 Reber--City Clerk. 3 . Garbage refund in the amount of $90 . 00 for 175 Martin Road-- City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3830 (Contributions, Revenue) and Line Item 1315 (Training/Educational Expense) in the amount of $250 ; increase Line Item 3800 (Miscellaneous, Revenue) and Line Item 1569 (Motor Vehicle Parts, Expense) in the amount of $617; increase Line Item 3498 (Sale of Equipment, Revenue) and Line Item 1574 (Replacement Parts/Safety Equipment, Expense) in the amount of $300--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE December 4, 1995 4 : 00 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of November 27, 1995, as proposed. UNFINISHED BUSINESS 1 . Review of funding for an agreement with the University of Northern Iowa for leadership training of staff and team members--Fire Chief . NEW BUSINESS 1 . Discussion of fiber optic hookup for Fire Station, Black Hawk County Jail and City Hall--Administrative Director. 2 . Recommendation on estimates received for cleaning contract for the Regional Training Center--Fire Chief . 3 . Authorization to purchase CAD workstation--City Engineer. 4 . Authorization to amend contract with Goodwill Industries to expand current FSS Contract from 60 to 80 participants--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $890 from Line Item 2118 (Office Furniture) to Line Item 2111 (Engineering and Scientific Equipment) --City Engineer. 2 . Request to increase Line Item 3350 (HUD Grants) and increase Line Item 2152 (Building Improvements) in the amount of $35, 556--City Planner. 3 . Request to transfer $7, 500 from Line Item 5200/1400 (Utility Services) to Line Item 5200/1564 (Equipment Rental) ; transfer $3 , 000 from Line Item 5200/1400 (Utility Services) to Line Item 5200/1517 (Concrete Pipe & Product) ; and transfer $2 , 000 from 5200/1319 (Other Professional Services) to Line Item 5200/1317 (Audit Services) --Superintendent of WP/FC. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 27, 1995 5 : 00 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of November 20, 1995, as proposed. NEW BUSINESS 1 . Authorization to proceed with purchase of new telephone equipment and voice mail--Administrative Director. 2 . Authorization to request proposals for a marketing/ promotional video for the Hazardous Material Regional Training Center--Fire Chief . ADD - 3 . Recommendation on bids received for specialized equipment for use by the tactical team--Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $250 . 00 from Line Item 5905/1513 (Chemical, Gas & Supplies) to Line Item 5905/1565 (Plumbing, Drainage Supplies) --Superintendent of WP/FC. 2 . Request to increase Line Item 3414 (Ambulance Services, Revenue) and Line Item 1785 (Refund Payments, Expense) in the amount of $1, 000 ; and to increase Line Item 3722 (Refunds, Revenue) and Line Item 1569 (Motor Vehicle Parts, Expense) in the amount of $335 . 93--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 20 , 1995 3 : 15 - 3 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of November 13 , 1995 , as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for six new police patrol cars--Police Chief . 2 . Recommendation on bids received for copier--Police Chief . NEW BUSINESS 1 . Approval of contract for a structural analysis of East 5th Street, West 5th Street and Commercial Street ramps-- Building Official . 2 . Authorization to further extend water main in conjunction with VGM - Phase I--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3722 (Refunds, Revenue) and increase Line Item 1314 (Health Service, Expense) in the amount of $361 . 90 ; increase Line Item 3872 (Safety Equipment Reimbursement, Revenue) and increase Line Item 1569 (Motor Vehicles, Expense) in the amount of $3 , 258 . 92--Fire Chief . 2 . Request to increase Line Item 1130 (Employee Benefit Reimbursements) and decrease Line Item 1111 (Salaries) in the amount of $756; increase Line Item 1352 (Photo Copier Service) and decrease Line Item 1111 (Print Shop Salaries in the amount of $3 , 000 ; increase Line Item 1391 (Dues & Membership) and decrease Line Item 1376 (Office Equipment Maintenance & Repair) in the amount of $390; increase Line Item 1392 (Subscriptions & Information) in the amount of $5, 300 and decrease Line Item 1111 (Salaries) in the amount of $2 , 700 and decrease Line Item 1112 (Temporary Salaries) in the amount of $2 , 600 ; increase Line Item 1353 (Printing Services - Print Shop) in the amount of $19, 895 and decrease Line Items 1111 (Salaries) , 1121 (FICA) , 1122 (IPERS) , 1123 (Disability) and 1131 (Insurance) in the amount of $19, 895-- Finance Manager. 3 . Request to transfer $1, 000 from Line Item 5200/1535 (Hardware Items) to Line Item 5310/1517 (Concrete Pipe & Products) ; transfer $2 , 000 from Line Item 5600/1400 (Utility Services) to Line Item 5600/1377 (Radio, Equipment Repair/Maintenance) ; $2, 000 from Line Item 5600/1571 (Equipment Replacement Parts) to 5600/1565 (Plumbing, Drainage Supplies) --Superintendent of WP/FC. 4 . Request to decrease Contingency Fund in the amount of $4 , 890 . 42 and increase Line Item 1371 (Building & Grounds Maintenance) in the amount of $316 . 29; increase Line Item 1392 (Subscription & Information) in the amount of $1, 870; increase Line Item 1561 (Office Supplies) in the amount of $1, 973 . 32 ; Line Item 2118 (Office Furniture & Equipment) in the amount of $2 , 102 . 13 ; increase Line Item 2106 (Computer Equipment) in the amount of $602 ; and increase Line Item 3722 (Refunds) in the amount $1, 973 . 32--Human Rights Director. 5 . Request to transfer $350 from Line Item 1376 (Office Equipment Repair & Maintenance) to Line Item 1351 (Advertising) ; transfer $150 from Line Item 1376 (Office Equipment Repair and Maintenance) to Line Item 1352 (Photographic and Copy Services--Building Official . 6 . Request to decrease Line Item 2114 (Institutional Furniture) and increase Line item 1345 (Travel City Business) in the amount of $5, 000--Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 13 , 1995 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Approval of Minutes of November 6, 1995, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for floor coverings and storage garage at Ridgeway Towers--City Planner. NEW BUSINESS 1 . Request to raise city travel credit card limit to $8, 000 . 00- -Finance Manager. 2 . Discussion of status report of FY 96 Budget Review Committee recommendations--Finance Manager. 3 . Authorization to purchase sewer van replacement parts-- Superintendent of Water Pollution/Flood Control . 4 . Authorization to seek bids for six new police vehicles-- Police Chief . 5 . Garbage and sewer refund in the amount of $204 . 60 for 410 Clay Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $100 . 00 from Line Item 1371 (Building and Grounds Maintenance) to Line Item 1375 (Automotive Equipment) --City Planner. 2 . Request to increase Line Item 2141 (Land and Right-of-Way) in the amount of $271, 836 . 74 and increase Line Item 3350 (Federal Funds Received) in the amount of $271, 836 . 74--City Planner. 3 . Request to decrease Line Item 1310 (Professional Services) and Line Item 1513 (Chemical, Gas & Supplies) in the amount of $70, 000 . 00 ; increase Line Item 1341 (Contract Carriers) in the amount of $140, 000 . 00; decrease Line Item 1400 (Utility Services) in the amount of $500 . 00 ; increase Line Item 1344 (Telephone, Fax, Teletype) in the amount of $500 . 00- -Superintendent of WP/FC. 4 . Request to decrease Line Item 1338 (Service From Data Processing) in the amount of $4 , 000 . 00 ; decrease Line Item 1571 (Equipment Replacement) in the amount of $5, 000 . 00 ; increase Line Item 1380 (Rents & Leases - Property) in the amount of $9, 000 . 00--Superintendent of WP/FC. 5 . Request to transfer $4 , 000 . 00 from Road Use Tax Fund balance to Line Item 1114 (Time and One-Half Pay) and $1, 500 . 00 to Line Item 1581 (Paint and Paint Supplies) ; transfer $150 . 00 from Line Item 1400 (Utility Services) to Line Item 1376 (Office Equipment and Repair) ; transfer $1, 700 . 00 from Line Item 1400 (Utility Services) to Line Item 1511 (Aggregates, Concrete, etc . ) ; transfer $150 . 00 from Line Item 1400 (Utility Services) to Line Item 1555 (Minor Equipment and Handtools) --Superintendent of Traffic Operations . 6 . Request to transfer $103 . 56 from Line Item 3873 (Reimbursement for Service, Revenue) to Line Item 1114 (Time & Half Pay, Expense) ; transfer $30 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 1551 (Medical Supplies Expense) ; transfer $90 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 2130 (Rescue Equipment, Capital Improvement, Expense) --Fire Chief . 7 . Request to transfer revenue in the amount of $21, 450 . 00 to Line Item 1111 (Salaries Part Time) in the amount of $3 , 000 . 00 ; Line Item 1310 (Professional Service) in the amount of $500 . 00 ; Line Item 1315 (Education Training) in the amount of $14 , 000 . 00 ; Line Item 1345 (Travel Official City Business) in the amount of $700 . 00 ; Line Item 1519 (Data Processing) in the amount of $500 . 00 ; Line Item 1520 (Computer Software) in the amount of $500 . 00; Line Item 1561 (Office Supplies) in the amount of $2, 000 . 00 ; Line Item 1563 (Photographic) in the amount of $250 . 00--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 6, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of October 23 , 1995, as proposed. NEW BUSINESS 1 . Authorization to purchase door openers and automatic door operators for Fire Headquarters--Fire Chief . 2 . Authorization to seek bids for breathing air compressor and storage vessels--Fire Chief . 3 . Authorization to purchase video printer/software/ accessories, surveillance camera/accessories and flash kit-- Police Chief . 4 . Approval of an agreement with the University of Northern Iowa for leadership training of staff and team leaders--Fire Chief . 5 . Review of Calendar Year 1996 garbage exemption application forms--City Clerk. ADD - 6 . Request to increase credit limit on master card for Regional Training Center--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 2114 (Institutional Furniture) and increase Line Item 1591 (Juvenile Cassette Tapes) in the amount of $500 . 00 ; decrease Line Item 2106 (Computer Equipment) and increase Line Item 1561 (Office Supplies) in the amount of $900 . 00--Library. 2 . Request to transfer $20, 000 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 2112 (Fire Fighting Equipment, Capital Improvements) ; transfer $50 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 1551 (Medical Supplies, Expense) --Fire Chief. 3 . Request to decrease City Contingency Fund in the amount of $7, 451 . 00 ; decrease Line Item 1311 (Accounting Clerical Service) in the amount of $679 . 00; increase Line Item 1111 (Salaries Regular) in the amount of $6, 517 . 00; increase Line Item 1112 (Salaries Part Time) in the amount of $352 . 00; increase Line Item 1121 (FICA) in the amount of $526 . 00; increase Line Item 1122 (IPERS) in the amount of $375 . 00; increase Line Item 1123 (Disability) in the amount of $34 . 00 ; increase Line Item 1131 (Group Health) in the amount of $26 . 00 ; increase Line Item 1533 (Gasoline) in the amount of $300 . 00--Human Rights Executive Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk r-. FINANCE COMMITTEE October 23 , 1995 3 :45 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. Minutes of October 16, 1995, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1996 Storm Sewer Extension for DCI Industries--Associate Engineer. NEW BUSINESS 1 . Authorization to seek bids for appraisal services in conjunction with Satellite Interceptor for Water Pollution Control Facility--Administrative Director. 2 . Garbage refund in the amount of $46 . 50 for 2101 West 7th Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 5200/1513 (Chemical, Gas & Supplies) and increase Line Item 5310/1571 (Equipment Replacement Parts) in the amount of $5, 000--Superintendent of Water Pollution/Flood Control . 2 . Request to add to the Mayor' s budget Line Item 1785 (Refund Payments) and Line Item 3830 (Contributions and Donations) in the amount of $250--Finance Manager. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk y � FINANCE COMMITTEE October 16, 1995 4 :45 - 5 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for security services for city ramps--Deputy City Clerk. 2 . Recommendation on bids received for the Public Officials Liability and Police Professional Liability insurance--City Clerk. NEW BUSINESS 1 . Garbage refund in the amount of $160 . 00 for 1021 Janney Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $5, 000 . 00 from Line Item 1569 (Vehicle Replacement Parts) to Line Item 1571 (Equipment Replacement Parts) --Superintendent of Parks . 2 . Request of Library Director for numerous line item amendments (see attached) . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 9, 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to complete piping for gas system upgrade at the lagoon--Superintendent of Water Pollution/Flood Control . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $12 , 480 . 00 from Line Item 1111 (Salaries Regular Employees) to Line Item 1112 (Salaries Part-Time Employees) --Superintendent of Central Garage . 2 . Request to transfer $800 . 00 from Line Item 1375 (Automotive Equipment) to Line Item 1351 (Advertising) ; transfer $2 , 500 . 00 from Line Item 1375 (Automotive Equipment) to Line Item 1377 (Radio Equipment Repair) ; transfer $550 . 00 from Line Item 1376 (Office Equipment Repair & Maintenance) to Line Item 1385 (Office Equipment) --Building Official . 3 . Request to increase Line Item 3873 (Reimburse for Services, Revenue, ) and Line Item 1335 (Public Information/Education, Expense) in the amount of $374 . 95; increase Line Item 3830 (Contributions, Revenue) and Line Item 1335 (Public Information/Education, Expense) in the amount of $20 . 00; increase Line Item #3414 (Ambulance Services, Revenue) and Line Item 1785 (Refund Payments, Expense) in the amount of $1, 000 . 00 ; increase Line Item 3873 (Reimburse for Services, Revenue) and Line Item 1315 (Education/Training, Expense) in the amount of $1, 000 . 00 ; increase Line Item 3722 (Refunds, Revenue) and Line Item 1551 (Medical Supplies, Expense) in the amount of $35 . 00 ; increase Line Item 1111 (Regular Salaries, Expense) and Line Item 1114 (Time & Half Pay, Expense) in the amount of $21, 000 . 00--Fire Chief . 4 . Request to transfer $300 . 00 from Line Item 1571 (Equipment Replacement Parts) to Line Item 1547 (Lubricating Oils and Grease) ; transfer $1, 300 . 00 from Line Item 1596 (Paper & Plastic Products) to Line Item 1785 (Garbage Refunds) ; transfer $1, 500 . 00 from Line Item 1511 (Aggregates & Concrete) to Line Item 1314 (Health Services) -- Superintendent of Streets/Sanitation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 9, 1995 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to complete piping for gas system upgrade at the lagoon--Superintendent of Water Pollution/Flood Control . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $12 , 480 . 00 from Line Item 1111 (Salaries Regular Employees) to Line Item 1112 (Salaries Part-Time Employees) --Superintendent of Central Garage . 2 . Request to transfer $800 . 00 from Line Item 1375 (Automotive Equipment) to Line Item 1351 (Advertising) ; transfer $2, 500 . 00 from Line Item 1375 (Automotive Equipment) to Line Item 1377 (Radio Equipment Repair) ; transfer $550 . 00 from Line Item 1376 (Office Equipment Repair & Maintenance) to Line Item 1385 (Office Equipment) --Building Official . 3 . Request to increase Line Item 3873 (Reimburse for Services, Revenue, ) and Line Item 1335 (Public Information/Education, Expense) in the amount of $374 . 95; increase Line Item 3830 (Contributions, Revenue) and Line Item 1335 (Public Information/Education, Expense) in the amount of $20 . 00 ; increase Line Item #3414 (Ambulance Services, Revenue) and Line Item 1785 (Refund Payments, Expense) in the amount of $1, 000 . 00; increase Line Item 3873 (Reimburse for Services, Revenue) and Line Item 1315 (Education/Training, Expense) in the amount of $1, 000 . 00; increase Line Item 3722 (Refunds, Revenue) and Line Item 1551 (Medical Supplies, Expense) in the amount of $35 . 00; increase Line Item 1111 (Regular Salaries, Expense) and Line Item 1114 (Time & Half Pay, Expense) in the amount of $21, 000 . 00--Fire Chief . 4 . Request to transfer $300 . 00 from Line Item 1547 (Lubricating Oils and Grease) to Line Item 1571 (Equipment Replacement Parts) ; transfer $1, 300 . 00 from Line Item 1785 (Garbage Refunds) to Line Item 1596 (Paper & Plastic Products) ; transfer $1, 500 . 00 from Line Item 1314 (Health Services) to Line Item 1511 (Aggregates & Concrete) --Superintendent of Streets/Sanitation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 2, 1995 4 : 00 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1996 Commercial Street Regrading--Associate Engineer. NEW BUSINESS 1 . Authorization to purchase a flow meter for the influent side of the pretreatment lagoon--Water Pollution/Flood Control Operations Supervisor. 2 . Authorization to purchase a permanent automatic sampler for the influent side of the pretreatment lagoon and at the Easton treatment plant--Water Pollution/Flood Control Operations Supervisor. 3 . Authorization to seek bids for storm sewer extension for Dennis Clark Industries generally located between Westfield Avenue and U.S. 218 frontage road--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 925 . 00 from Line Item 1371 (Building & Grounds Maintenance) to Line item 1577 (Sign Materials and Supplies) --Superintendent of Parking Maintenance . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 25, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1996 Flood Control Riprap Treatment--Associate Engineer. 2 . Recommendation on bids received for property insurance coverage--City Clerk NEW BUSINESS 1 . Authorization to seek quotes for installation of the west end gas relief line at the anaerobic lagoon facility-- Superintendent of Water Pollution/Flood Control . 2 . Request to authorize RUST Environment & Infrastructure to prepare specifications for quoting the auxiliary power supply generator for the anaerobic lagoon facility and to seek quotes for installation--Superintendent of Water Pollution/Flood Control . 3 . Request for amendment to travel request previously approved for Keith Kearns to attend the Advanced Water & Wastewater Short Course in Des Moines on September 18 & 19, 1995-- Superintendent of Water Pollution/Flood Control . 4 . Garbage refund in the amount of $110 . 00 for 1101 Black Hawk Road--City Clerk. 5 . Sewer refund in the amount of $542 .45 for 503 South Street-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 18, 1995 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Approval of revisions to pre-authorization form--City Clerk. NEW BUSINESS 1 . Authorization to conduct an auction in the fall-- Superintendent of Central Garage. 2 . Garbage refund in the amount of $120 . 00 for 922 Easton Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease line item 1111 (Payroll) and increase line item 1311 (Accounting and Clerical Services) in the amount of $10, 000--City Planner. 2 . Request to transfer $1, 200 from line item 1581 (Paint and Painting Supplies) to line item 1377 (Radio Equipment Repair/Maintenance) --Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 11, 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for Prospect Boulevard Median Restoration Project--Associate Engineer. 2 . Garbage and Sewer refund in the amount of $187 . 80 for 220 Virden Street--City Clerk. NEW BUSINESS 1 . Garbage refund in the amount of $10 . 00 for 233 Polk Street-- City Clerk. 2 . Authorization to have local vendors supply copy machines for trial periods prior to recommending purchase or lease agreement --Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 5 , 1995 4 : 30 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase 5 boilers for fire stations-- Building Maintenance . NEW BUSINESS 1 . Authorization to purchase a replacement pump for the Virginia lift station--Superintendent of Water Pollution/Flood Control . 2 . Purchase of motor and drive packages to use in upsizing the gas blowers at the lagoon--Superintendent of Water Pollution/Flood Control . 3 . Approval of amendment to travel request for Bob Stevenson, Administrative Director, to attend Iowa League of Cities Annual Conference in Ames, Iowa on October 4-6, 1995 . 4 . Garbage refund in the amount of $67 . 80 for 220 Virden Street--City. Clerk. 5 . Approval of draft policy outlining city fund account structure--Finance Manager. ADD - 6 . Authorization to purchase air conditioning compressor for Recreation Center Law Court Theater--Building Maintenance . ADD - 7 . Request of MET Transit Authority to guarantee operating line of credit in the amount of $500, 000, with additional request to advance $25 , 000 to be paid out of upcoming transit subsidy. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item 1513 (Chemicals, Gases & Related Supplies) and increase Line Item 1351 (Advertising) in the amount of $500 . 00--Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 28 , 1995 4 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to proceed with development and preparation of a comprehensive five-year financial plan--Finance Manager. 2 . Recommendation on bids received for asset valuation on city buildings--City Clerk. NEW BUSINESS 1 . Review of funding for a Human Rights Specialist position-- Executive Director of Waterloo Human Rights Commission. 2 . Approval of agreement for printing services with Joe Fox dba Pit Stop Printing--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $50 , 948 . 43 from the General Fund to the Golf Improvement Fund--Parks Director. 2 . Request to increase Line Item 1551 (Medical Supplies) in the amount of $1, 000 . 00--Fire Chief . 3 . Request to transfer $7, 500 . 00 from Line Item 1111 (Regular Salaries) to Line Item 1390 (Other Contractual Operating Expenses--Fire Chief . 4 . Request to decrease Line Item 1111 (Salaries) and increase Line Item 1390 (Operational Contract for Services) in the amount of $20 , 000 . 00--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 21, 1995 5 : 00 - 5 : 30 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Request to accept partial payment and future quarterly payments for annual bus bench licensing fees--City Planner. NEW BUSINESS 1 . Authorization to purchase boilers for Fire Stations #1, 3 , 4 , 6 and 8- -Building Maintenance . 2 . Authorization to repair roofs at City Hall Annex and Street Department- -Building Maintenance . 3 . Authorization to seek bids for roadway deicing salt-- Superintendent of Streets/Sanitation. 4 . Recommendation on bids received for repair of Virden Creek Dam--Associate Engineer. 5 . Authorization to replace HP laser printer--Building Official . 6 . Authorization to seek bids for property insurance coverage, public officials liability coverage and police professional liability coverage--City Clerk. 7 . Garbage refund in the amount of $20 . 00 for 115 Clark Street- -City Clerk. 8 . Garbage refund in the amount of $70 . 00 for 726 Logan Avenue- -City Clerk. 9 . Authorization to proceed with development and preparation of a comprehensive five-year financial plan--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $5 , 000 from Line Item 1710 (Contingencies) to Line Item 1311 (Accounting Services) -- Finance Manager. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 14 , 1995 4 : 15 - 4 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for F.Y. 1995 Flood Control Rip Rap Vegetation Control--Associate Engineer. NEW BUSINESS 1 . Request to accept partial payment and future quarterly payments for annual bus bench licensing fees--City Planner. 2 . Garbage refund in the amount of $80 . 00 for 135 Lovejoy Avenue--City Clerk. 3 . Garbage refund in the amount of $420 . 00 for 115 and 928 Lafayette Street--City Clerk. 4 . Garbage refund in the amount of $70 . 00 for 128 Sunnyside Avenue--City Clerk. 5 . Authorization to pay city' s share of Community Image Videos- -Mayor Rooff and Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 7, 1995 4 :45 - 5 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase the automatic closing unit for #7 final humus return valve--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase a 10" check valve--Superintendent of Water Pollution/Flood Control . 3 . Authorization to proceed with upsizing the gas collection system at the lagoon site--Superintendent of Water Pollution/Flood Control . 4 . Approval of contracts, bonds and certificates of insurance from Lehman Trucking and Excavating for Demolition Contract C-95 (D) --City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 31, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to clean carpet in City Hall and recommendation on bids received--Building Maintenance . 2 . Authorization to purchase LED replacement lamps for exit lights--Building Maintenance. 3 . Recommendation on bids received for replacement heating valve operators for City Hall--Building Maintenance . 4 . Recommendation on bids received for Demolition Contract C- 95 (D) --City Planner. 5 . Garbage refund in the amount of $60 . 00 for 2710 Crossroads-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 24 , 1995 5 : 30 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for protective clothing for Waterloo Fire Rescue--Fire Chief . NEW BUSINESS 1 . Authorization to pay city' s share of Community Image Videos-- Mayor Rooff and Finance Manager. 2 . Authorization to seek bids for asset valuation on city property--City Clerk. 3 . Garbage refund in the amount of $70 . 00 for 2218 Crossroads Boulevard--City Clerk. 4 . Garbage refund in the amount of $80 . 00 for 328 Elm Street-City Clerk . 5 . Request to purchase two PC Workstations, together with recommendation of CTRC Committee--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to add $11, 190 . 00 to Line Item 1390 , Other Contractual Services--Parks Superintendent . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 17, 1995 4 : 20 p.m. Large Conference Room Roll Call: Members: Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase safety shoring from Aggregate Equipment & Supply--Superintendent of Water Pollution/Flood Control. 2 . Recommendation on bid received to install 80 feet of water main and a hydrant at the Training Center--Fire Chief. 3 . Authorization to purchase equipment for Midwest Power LNG Plant to provide better fire protection--Fire Chief . 4 . Recommendation on bids received for one-time carpet cleaning contract--Building Maintenance. 5 . Recommendation on bids received for replacement heating valve operators for City Hall--Building Maintenance. 6 . Authorization to purchase back up sludge pump--Superintendent of Water Pollution/Flood Control. PRE-AUTHORIZATION TO EXPEND OVER $1000 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE July 10, 1995 4 : 00 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for Asbestos Removal Contract B-95 (A) for 197 W. Mullan Avenue--City Planner. NEW BUSINESS 1 . Purchase of a replacement heating, ventilating and air conditioning unit--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase two replacement ovens for the laboratory--Superintendent of Water Pollution/Flood Control . 3 . Request for funding of Waterloo' s 150th Birthday Celebration using hotel/motel tax funds--Councilperson Harold Getty. 4 . Request to abate sewer assessments in the amount of $714 . 84 for former Nino' s building--City Clerk. 5 . Approval of service agreement with Physio-Control Corporation for heart monitor, pacemaker and defibrillator used on ambulances--Fire Chief . 6 . Request of Community Concert Band for additional funding for final two unfunded performances--Finance Manager and Mayor 1 Rooff . 1 7 . Request of Waterloo Convention & Visitors Bureau for $30, 000 advance against FY 1996 Hotel/Motel tax funding--Finance Manager and Mayor Rooff . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $9, 000 . 00 from Line Item #1111, Regular Salaries, to Line Item #1114 , Time & Half--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 26, 1995 -� 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1]ELETE - 1 . Authorization to purchase vehicle for use by the Police Chief- -Police Chief . 2 . Recommendation on bids received for carpeting of rooms 10 thru 13 at the Five Sullivan Convention Center--Building Maintenance . 3 . Request of Waterloo Convention and Visitor' s Bureau for 50 percent of excess hotel/motel tax in the amount of $14, 044 to be paid to the Bureau per the Hotel/Motel Tax Ordinance . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 3352 , HUD Grants, in the amount of $65, 884 ; increase Line Item 2152 , Building Improvements, in the amount of $28, 695 . 00; transfer $160 . 00 from Line Item 1300, Contract Services, to Line Item 1310, Professional Services; transfer $725 . 00 from Line Item 1500, Commodities, to Line Item 1400, Utilities; transfer $505 . 00 from Line Item 1310, Professional Services, to Line Item 1139, Work Comp. ; transfer $505 . 00 from Line Item 1390 , Other Professional Services, to Line Item 1139, Work Comp. ; transfer $217 . 00 from Line Item 1390, Other Professional Services, to Line Item 1362, City Owned Auto--City Planner. 2 . Request to decrease Line Item 1111, Salaries Regular, in the amount of $1, 011 . 00; increase Line Item 1112, Salaries Part Time, in the amount of $892 . 00 ; decrease Line Item 1311, Accounting/Clerical, in the amount of $400 . 00 ; increase Line Item 1121, FICA, in the amount of $68 . 00 ; decrease Line Item 1342 , Local Travel, in the amount of $435 . 00 ; increase Line Item 1122, IPERS, in the amount of $51 . 00; decrease Line Item 1345, Travel Business, in the amount of $495 . 00 ; increase Line Item 1315, Education & Training, in the amount of $1, 220 . 00 ; decrease Line Item 1346, Travel Professional, in the amount of $707 . 00 ; increase Line Item 1392 , Subscription, in the amount of $1, 676 . 00 ; decrease Line Item 2118 , Office Furniture, in the amount of $1, 156 . 00 ; increase Line Item 1561, Office Supplies, in the amount of $77 . 00; increase Line Item 2106, Computer Equipment, in the amount of $220 . 00--Human Rights Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk 12 . Garbage refund in the amount of $120 . 00 and a sewer refund in the amount of $114 . 60 for 904 Hammond Avenue--City Clerk. 13 . Recommendation on bids received for brush chipper--Forestry Coordinator. PRE-AUTHORIZATION TO EXPEND OVER $1 , 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to disburse revenue in the amount of $2 , 522 . 00 to the following line items : 1111, Salaries, Regular Employees, in the amount of $522 . 00 ; 1315 , Training/Education, in the amount of $1, 000 . 00 ; 1114 , Time & Half, in the amount of $1, 000 . 00--Fire Chief . 2 . Request to transfer $206 . 58 from line item 1344 , Telephone, to line item 1569 , Replacement Parts Motor Vehicles; $1, 761 . 91 from line item 1371, Building & Grounds Maintenance, to line item 1569 , Replacement Parts Motor Vehicles ; $1 , 507 . 95 from line item 1598 , Hazardous Material Expense, to line item 1569, Replacement Parts Motor Vehicles ; $1, 992 . 64 from line item 2131, Haz Mat Equipment , Capital Improvement, to line item 1569, Replacement Parts Motor Vehicles; $1, 261 . 48 from line item 2152 , Building Improvements, Capital Improvement , to line item 1569 , Replacement Parts Motor Vehicles--Fire Chief . 3 . Request to decrease line item 1344 , Telephone, and increase line item 1343 , Postage, in the amount of $1 , 025 . 42--City Clerk. 4 . Request to decrease line item 1118 , Bonus Pay, in the amount of $1, 300 . 00 ; increase line item 1121, F. I . C.A. , in the amount of $700 . 00 ; increase line item 1122 , I . P .E .R. S, in the amount of $600 . 00--Police Chief . 5 . Request for various line item amendments (see attached) -- Waterloo Public Library. 6 . Request to decrease line item 2110 , Landing Area Machinery and Equipment, in the amount of $4 , 650 . 00 ; decrease Line Item 2113 , Landing Area Horticultural Equipment, in the amount of $500 . 00 ; increase line item 1371, Landing Area Building and Grounds Maintenance- -Airport Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 12, 1995 1 : 30 - 2 : 00 p.m. First Floor Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for copy machine--City Engineer. 2 . Recommendation on bids received for clothing, crime lab supplies, radio equipment maintenance and ammunition--Police Chief . ADD - 3 . Recommendation on additional work to be completed on Aerial #1 Platform--Fire Chief . NEW BUSINESS 1 . Authorization to seek bids for personal protective clothing-- Fire Chief . 2 . Authorization to purchase copier for the Hazardous Materials Regional Training Center--Fire Chief . 3 . Authorization to purchase computer equipment--Human Rights Director. 4 . Recommendation on bids received for liability insurance--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to increase Line Item 1543 , Library Supplies, in the amount of $72 . 00 and decrease Line Item 1563 , Photographic Supplies, in the amount of $72 . 00; increase Line Item 1371, Building & Grounds, in the amount of $3 , 000 . 00 and decrease Line Item 1400, Utilities, in the amount of $3 , 000 . 00--Public Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 5, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for installation of central air conditioning in the 10 single family houses--Housing Director. 2 . Recommendation on bids received for Inkjet plotter for CAD System--City Engineer. 3 . Recommendation on bids received for 20" monitor for CAD System--City Engineer. 4 . Recommendation on bids received for F.Y. 1995 Railroad Crossing Improvement Program - Traffic Control--City Engineer. 5 . Recommendation on request for proposals received for auditing services--Finance Manager. NEW BUSINESS 1 . Authorization to repair aerial platform--Fire Chief . 2 . Authorization to replace concrete for the drive and parking areas at Station #8 , and the rear parking lot and a portion of the sidewalk at Station #1--Fire Chief . 3 . Authorization to purchase traffic signal software-- Superintendent of Traffic Operations . 4 . Garbage refund in the amount of $40 . 00 for 1022 West 5th Street--City Clerk. 5 . Sewer refund in the amount of $70 . 71 for 1208 Randolph Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Authorization to transfer $200 . 00 from Line Item 1312 , Engineering, Planning, Consulting, to Line Item 1344 , Telephone, Teletype & Radio--City Planner. 2 . Authorization to transfer $700 . 00 from Line Item 1112 , Temporary Employees, to Line Item 1519 , Data Processing Supplies--Superintendent of Traffic Operations . 3 . Authorization to decrease Line Item 1302 , GASA Outside, and increase Line Item 1319 , Professional Services, in the amount of $500--Police Chief . 4 . Authorization to transfer $20 , 642 . 50 to Line Item 1390 , Contractual Operating Services--Superintendent of Parks . 5 . Authorization to transfer $20 . 00 from Line Item 2118 , Office Furniture and Equipment, to Line Item 2111, Engineering and Scientific Equipment ; transfer the following to Line Item No . 2111, Engineering and Scientific Equipment : Line Item 1375 , Automotive Equipment, in the amount of $1, 000 . 00 ; Line Item 1377, Radio Equipment Repair, in the amount of $280 . 00 ; Line Item 1378 , Other Equipment Repair, in the amount of $300 . 00 ; Line Item 1533 , Gasoline, in the amount of $2 , 000 . 00 ; Line Item 1535 , Hardware Items, in the amount of $60 . 00 ; Line Item 1562 , Surveying Supplies, in the amount of $595 . 00 ; Line Item 1573 , Safety Items, in the amount of $465 . 00- -City Engineer. 6 . Authorization to transfer the amount of $700 . 00 from Fund 831, Line Item 1131, Health Insurance, to Line Item 1139 , Workman' s Comp . , and transfer $800 . 00 from Professional Service, to Line Item 1400 , Utility Services; and from Fund 830 transfer $3 , 200 . 00 from Line Item 1710 , Claims & Contingencies, to Line Item 1111, Salaries ; transfer $20 . 00 from Line Item 1112 , Salaries Part Time, to Line Item 1113 , Longevity; transfer $550 . 00 from Line Item 1112 , Salaries Part Time, to Line Item 1121, FICA, City Contributions; transfer $1, 500 . 00 from Line Item 1310 , Professional Services, to Line Item 1130 , Employee Benefits ; transfer $380 . 00 from Line Item 1390 , Other Contract Service, to Line Item 1392 , Subscription--Housing Director. 7 . Authorization to transfer various line items (see attached) - -Recreation & Arts Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 15, 1995 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for Asbestos Inspection Contract A-95 (I) --City Planner. 2 . Authorization to purchase ambulance supplies for the new Medic #35--Fire Chief . 3 . Approval of contract with Northeast Council on Substance Abuse (NECSA) to provide Employee Assistance Program (EAP) services for fiscal year 1996--Personnel Director. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 900 from Line Item 1522, Light Bulbs, to Line Item 1319, Other Professional Services; $200 from Line Item 1522 , Light Bulbs, to Line Item 1376, Office Equipment Repair; $300 from Line Item 1522 , Light Bulbs, to Line Item 1541, Janitorial Cleaning Supplies--Superintendent of Traffic Operations . 2 . Request to increase Line Item 1315, Training/Education, in the amount of $6 , 000 ; increase Line Item 1114, Time & Half, in the amount of $5, 395; increase Line Item 1112, Salaries Part Time Emp. , in the amount of $400 ; increase Line Item 1400, Utility Services, in the amount of $400--Fire Chief . 3 . Request to reduce Line Item 1315, Landing Area Education and Training Services, in the amount of $300 ; increase Line Item 1522 , Light Bulbs, in the amount of $300--Airport Office Manager. 4 . Request to decrease Line Item 1561, Office Supplies in the amount of $450 and increase Line Item 1392, Subscription and Information, in the amount of $325 and increase Line Item 1343 , Postage & Mailing Expense, in the amount of $125-- Personnel Director. 5 . Request to increase Line Item 1311, Accounting and Clerical Services, in the amount of $2, 000; decrease Line Item 1334 , Services from Other Agencies, in the amount of $2, 000; increase Line Item 1376 , Office Equipment Repair and Maintenance, in the amount of $1, 000 ; increase Line Item 1400, Utility Service, in the amount of $800; increase Line Item 1561, Office Supplies, in the amount of $400 ; decrease Line Item 2118, Office Furniture and Equipment, in the amount of $2 , 200--Community Development Administrator. 6 . Request to increase Line Item 1319, Professional Services, in the amount of $500 and decrease Line Item 1344, Telephone Teletype, Radio, in the amount of $500 ; decrease Line Item 1392, Subscriptions, in the amount of $500 and increase Line Item 1397, Towing/Storage, in the amount of $500--Police Chief . 7 . Request for numerous line item adjustments for Library (see attached) --Waterloo Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 8, 1995 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mpllenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase replacement control valves for the Tower Park Lift Station--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase a portable, strap-on flow meter-- Superintendent of Water Pollution/Flood Control . 3 . Recommendation on bids received for motor grader-- Superintendent of Central Garage . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 600 from Line Item 1385, Office Equipment, $800 from Line Item 1319, Other Professional Services, and $600 from Line Item 1376, Office Equipment Repair and Maintenance, to Line Item 1375, Automotive Equipment; and transfer $1, 500 from Line Item 1345, Travel- Professional Training, to Line Item 1553 , Merchandise-Resale-- Building Official . 2 . Request to transfer $180 from Line Item 3830, Contributions (Revenue) to Line Item 2130, Rescue Equipment--Fire Chief . 3 . Request to transfer $448 . 75 from Line Item 1398, Fixed Plant, Operating Equipment Repair, as follows : $152 . 76 to Line Item 1573 , Safety & Protective Items; $27 . 00 to Line Item 1575 , Steel Iron & Other Metals; $183 . 99 to Line Item 1371, Building & Grounds Maintenance; $85 . 00 to Line Item 1598, Hazardous Material Expense--Superintendent of Central Garage. 4 . Request to transfer the following from the Snow Removal Budget to Street Cleaning Budget : $12 , 700 to Line Item 1111, Salaries-Regular Employees; $1, 800 to Line Item 1113 , Longevity; $2 , 000 to Line Item 1114 , Time & Half; $1 , 300 from Line Item 1121, FICA; $1, 000 from Line Item 1122 , IPERS; $9, 200 from Line Item 1131, Group Health Insurance; and to transfer the following from the Snow Removal Budget to the Street Maintenance Budget : $45, 000 to Line Item 1111, Salaries-Regular Employees; $6 , 500 to Line Item 1113 , Longevity; $6 , 000 from Line Item 1114 , Time & Half; $5, 000 from Line Item 1121, FICA; $4 , 100 from Line Item 1122 , IPERS; $33 , 000 from Line Item 1131, Group Health Insurance-- Superintendent of Streets/Sanitation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE May 1, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase variable frequency drive for final lift for the Easton Avenue Plant--Superintendent of Water Pollution/Flood Control . 2 . Recommendation on requests for proposals for engineering consulting services for energy management improvements-- Building Maintenance. 3 . Sewer refund in the amount of $68 . 08 for 105 E. Park Avenue-- City Clerk. 4 . Sewer refund in the amount of $94 . 71 for 2010 Grand Boulevard- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to decrease Line Item #1571, Replacement Parts Machine & Equipment, and increase Line Item #1565, Plumbing, Sewage & Drainage Supp. , in the amount of $2 , 000--Superintendent of Water Pollution/Flood Control . 2 . Request to decrease Line Item #1343 , Postage, and increase Line Item #1319, Other Professional Service, in the amount of $218 . 64--Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 24, 1995 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed." UNFINISHED BUSINESS 1 . Recommendation on bids received for vehicles purchased in Capital Equipment Replacement Program--Superintendent of Central Garage . 2 . Authorization to purchase three used, unmarked police cars-- Superintendent of Central Garage . 3 . Recommendation on bids received for land surveyors for survey of excess right-of-way acquired during West 6th Street reconstruction program--City Planner. 4 . Recommendation on bids received for toilets and vinyl floor covering for apartments at 225 W. Ridgeway Avenue--Housing Director. NEW BUSINESS 1 . Authorization to purchase fifteen 3 row galvanized bleachers-- Superintendent of Parks . 2 . Request to approve architectural services proposal for roof replacement, paving, classroom and restrooms renovation for the Hazardous Material Training Center--Fire Chief . 3 . Authorization to seek request for proposals for removal and recycling of the regulated ballasts and lighting products removed from city facilities--Building Maintenance . 4 . Garbage refund in the amount of $50 . 60 and sewer refund in the amount of $472 . 12 for 1825 Logan Avenue--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $1, 703 . 00 from Line Item 3800 , Miscellaneous Revenue, to Line Item 1375, Automotive Equipment--Superintendent of Parks . 2 . Request to transfer $100 . 00 from Line Item 1123 , Disability Pay, to Line Item 1314 , Health Services--Superintendent of Central Garage . 3 . Request to transfer $15 , 000 . 00 from Trust and Agency Fund 200 to Line Item 1314 , Health Services--Fire Chief . FINANCE COMMITTEE April 17 , 1995 5 : 45 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed.' NEW BUSINESS 1 . Authorization to purchase an open channel flow meter for use at the Water Pollution/Flood Control Plant--Superintendent of Water Pollution/Flood Control . 2 . Authorization to purchase play equipment for Liberty Park, Paulson Park and Gates Park--Superintendent of Parks . 3 . Authorization to seek bids for printers, network workstations, software and network equipment--Fire Chief . 4 . Garbage refund in the amount of $50 . 00 for 222 Crossroads Court--City Clerk. 5 . Recommendation on bids received for asphalt emulsions used in the oiling program--Superintendent of Streets . 6 . Recommendation on bids received for vehicles purchased in this year' s Capital Equipment Replacement Program--Superintendent of Central Garage . 7 . Authorization to send Requests for Proposals to auditing firms for three-year auditing services contract--Finance Manager. BUDGET LINE-ITEMS TO BE AMENDED 1 . Request to transfer $372 . 08 from Line Item No . 1130 , Employee Benefit Reimbursement, to Line Item No. 1128 , Retirement Expense--City Engineer. 2 . Request to decrease Line Item 5310/1521, Elec . Apparatus, Access, Supp. , Etc . and increase Line Item 5310/1573 , Safety & Protective Items, in the amount of $1, 500--Superintendent of Water Pollution/Flood Control . 3 . Request to transfer $300 from Line Item 1319, Other Professional Services, to Line Item 1351 , Advertising-- Personnel Director. 4 . Request to increase Line Item 1362 , Vehicle Insurance, and decrease Line Item 1361, Real Property Insurance, in the amount of $104 ; increase Line Item 1344 , Telephone, Teletype and Radio, and Line Item 1400 , Utility Services, in the amount of $500 ; increase Line Item 1377, Radio Equipment Repair & Maintenance, in the amount of $500 ; increase Line Item 1522 , Light Bulbs, etc . , in the amount of $700--Airport Office Manager . 5 . Request to decrease Line Item 1394 , Advertising, in the amount of $5, 000 ; decrease Line Item 1371, Building & Grounds Maintenance, in the amount of $2 , 000 ; decrease Line Item 1511, Aggregates, in the amount of $2 , 000 ; decrease Line Item 1400, Utility Services, in the amount of $1, 100 ; increase Line Item 1394 , Restaurant & Food Services, in the amount of $10, 100 ; decrease Line Item 2152 , Building Improvements, in the amount of $1, 150 ; decrease Line Item 1315, Education and Training, in the amount of $2 , 000 ; decrease Line Item 1537, Horticultural & Landscaping, in the amount of $500 ; increase Line Item 2110, Machinery & Equipment, in the amount of $3 , 650--Airport Office Manager. 6 . Request to decrease Line Item 1111, Regular Employees, in the amount of $373 ; increase Line Item 1114, Time & Half Pay, in the amount of $40; decrease Line Item 1311, Accounting/Clerical Services, and increase Line Item 1315 Educational Training, in the amount of $500 ; increase Line Item 1587, Adult Cassette Tapes, in the amount of $2, 500; increase Line Item 1597, Video Discs/Tapes, in the amount of $1, 200 ; decrease Line Item 1592 , CD ROM' s, in the amount of $700 ; decrease Line Item 1583 , Adult Fiction, in the amount of $3000--Library. 7 . Request to decrease Line Item 1327, Residential Rehabilitation, and increase Line Item 1400, Utility Services, in the amount of $1, 200--Community Development Board Administrator. 8 . Request for numerous line item amendments (see attachment) -- Community Development Administrator. 9 . Request for numerous line item amendments (see attachment) -- Fire Chief . 10 . Request to decrease Line Item 1370, Repair & Maintenance, and increase Line Item 1371, Building & Grounds Maintenance, in the amount of $500 ; decrease Line Item #1346, Travel Professional Training, and increase Line Item 1314 , Health Services, in the amount of $600; decrease Line Item 1541, Janitorial Cleaning Supplies, and increase Line Item 1785, Refund Payments, in the amount of $1, 000--Superintendent of Streets/Sanitation. 11 . Request to increase Line Item 1114, Time and One Half Pay, in the amount of $33 , 106 ; increase Line Item 1117, Double Time Pay, in the amount of $15, 629; decrease Line Item 1118, Bonus Pay, in the amount of $33 , 106 ; decrease Line Item 1128 , Retirement Expense, in the amount of $15, 629--Police Chief . 12 . Request to transfer $5, 000 from Line Item 1111, Salaries, to Line Item 1571, Replacement Parts--Superintendent of Central Garage . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE April 10, 1995 4 :45 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on proposals received for a refrigerant recovery unit--Building Maintenance. 2 . Recommendation on request received for carpeting for four entries at the Five Sullivan Brothers Convention Center-- Building Maintenance . NEW BUSINESS 1 . Recommendation on bids received for mini-van for use by the Fire Department--Superintendent of Central Garage . 2 . Authorization to purchase pressure reducing valve for the Five Sullivan Brothers Convention Center pre-cool coils--Building Maintenance . 3 . Recommendation on bids received for four filter pumps for municipal swimming pools- -Building Maintenance . 4 . Request to seek bids for clothing, crime lab supplies, radio maintenance and ammunition--Police Chief. 5 . Garbage refund in the amount of $90 . 00 for 325 East Fourth Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk yl FINANCE COMMITTEE April 3 , 1995 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Review of monthly minimum charge for private hauler of garbage . 2 . Recommendation on bids received for five-part Iowa Uniform Citation and Complaint Forms and four-part Iowa Police Citation and Complaint Forms--Police Chief . NEW BUSINESS 1 . Authorization to accept high sealed salvage bid for a damaged 1990 Ford Ranger pickup--Superintendent of Parks . 2 . Garbage refund in the amount of $81 . 96 for 2859 Wagner Road-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item #3510, Court Fines, in the amount of $625, decrease Line Item #3831, Registration Fees, in the amount of $2 , 000--Police Chief . 2 . Request to increase FY 95 Budget Line Item #3361, State Grants, in the amount of $22, 928 ; increase FY96 Budget Line Item #3361, State Grants, in the amount of $12, 700--Police Chief . 3 . Request to increase Line Item #1313 , Legal Fees, in the amount of $500 . 00 and decrease Line Item #1311, Accounting & Clerical Services, in the amount of $500 . 00--City Clerk. 4 . Request to transfer the amount of $4 , 000 from Line Item #1111, Salaries-Regular, to Line Item #1112 , Salaries-Part-time-- Superintendent of Central Garage . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 27, 1995 2 : 30 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Review of monthly minimum charge for private hauler of garbage . 2 . Recommendation on bids received for four Waterloo Fire Rescue vehicles- -Fire Chief . NEW BUSINESS 1 . Authorization to purchase Varec gas parts for existing methane gas system- -WPFC CS/M Supervisor. 2 . Authorization to purchase electronic controllers for the plant lift station and Tower Park lift station and one backup--WPFC CS/M Supervisor. 3 . Authorization to purchase replacement pump which pumps hot water to heat the digesters--WPFC CS/M Supervisor. 4 . Authorization to repair center column for existing standard rate filter at the Easton Plant--WPFC CS/M Supervisor. 5 . Authorization to seek request for proposals for the concessions operation at Byrnes and Gates swimming pools-- Recreation Director. 6 . Authorization to purchase one Toro Greensmaster, three E-Z-Go Tuff 1 Scooters, one John Deere mower--Superintendent of Parks . 7 . Garbage refund in the amount of $173 . 70 for 3136 Brockway-- City Clerk. 8 . Garbage and sewer refund in the amount of $234 . 60 for 416 Charles Street- -City Clerk. 9 . Garbage refund in the amount of $376 . 88 for 3929 Richland Drive and 4007 Richland Drive--City Clerk. 10 . Garbage refund in the amount of $13 . 50 for 846 Logan Avenue; $10 . 50 for 215 Independence Avenue; $12 . 25 for 217 Independence Avenue; $26 . 00 for 314 Lester- -City Clerk. 11 . Garbage refund in the amount of $60 . 00 for 3510 Kimball Avenue- -City Clerk. 12 . Garbage and sewer refund in the amount of $175 . 95 for 802 Rainbow Drive- -City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to decrease Line Item #1302 , GASA Grant Outside, and increase Line Item #1520 , Firearms in the amount of $1, 677-- Police Chief . 2 . Request to increase Line Item #3347, G.A. S .A. Grant D.A.R.E . Reimbursements, in the amount of $632--Police Chief . 3 . Request to increase Line Item #1319, Other Professional Services, in the amount of $3 , 500 ; decrease Line Item #1325 , Crime Prevention, in the amount of $1, 000 ; decrease Line Item #1353 , Printing Services, in the amount of $1, 000 ; decrease Line Item #1378 , Other Equipment Repair, in the amount of $1 , 500- -Police Chief . 4 . Request for numerous Line Item revisions (see attached) -- Police Chief . 5 . Request to increase Line Item #3800 , Misc . Revenue, and increase Line Item #1371, Building & Grounds Maint . , in the amount of $1, 600--Recreation Director. 6 . Request for Cedar Skyline payroll accommodation Line Item Amendment : #1111, Salaries--$10, 962 ; #1121, FICA--$839 ; #1122 , IPERS- -$630 ; #1131, Insurance- -$1, 275--City Planner. 7 . Request to transfer $500 from Line Item #1522 , Light Bulbs, to Line Item #1579 , Wearing Apparel--Superintendent of Traffic Operations . 8 . Request to transfer $234 from Line Item #1372 , City Owned Capital , to Line Item #2125, Traffic Control Equipment; transfer $300 from Line Item #1372 , City Owned Capital Improvement, to Line Item #1561, Office Supplies ; transfer $1, 200 from Line Item #1522 , Light Bulbs, to Line Item #1344 , Telephone, Teletype and Radio; transfer $300 from Line Item #1522 , Light Bulbs, to Line Item #1314 , Health Services, transfer $200 from Line Item #1522 , Light Bulbs, to Line Item #1579 , Wearing Apparel--Superintendent of Traffic Operations . 9 . Request to transfer $2 , 195 from Line Item #3830 , Contributions, to Line Item #2130 , Rescue Equipment, Capital Improvement ; transfer $198 . 26 from Line Item #3722 , Refunds, to Line Item #1344 , Telephone; transfer $112 from Line Item #3872 , Equipment Reimbursement, to Line Item #1555, Minor Equipment & Hand Tools ; transfer $852 . 60 from Line Item #3875 , Salary Reimbursements, to Line Item #1114 , Salaries, Time & Half Pay; transfer $432 . 76 from Line Item #3875, Salary Reimbursements, to Line Item #1117, Double Pay--Fire Chief . 10 . Request for numerous line item adjustments (see attached) -- Fire Chief . 11 . Request to transfer $8, 863 . 75 from Line Item #1112, Salaries Part Time Employees, and $1, 000 from Line Item #1311, Accounting & Clerical Services, to Line Item #1324, Protection Services--Deputy City Clerk. 12 . Request to decrease Line Item #5310, Advertising, and increase Line Item #5200, Advertising, in the amount of $125-- Superintendent of WP/FC. 13 . Request to transfer $8, 000 from Line Item #1111, Salaries Regular Employees, to Line Item #1112, Part Time Employees-- Superintendent of Parks . 14 . Request to make numerous line item adjustments (see attached) - -Human Rights Executive Director. 15 . Request to increase Line Item #1343 , Postage & Mailing Expense, in the amount of $2, 250; decrease Line Item #1311, Accounting & Clerical Service, in the amount of $500; decrease Line Item #1561, Office Supplies, in the amount of $1, 000; decrease Line Item #1376, Office Equip. Repair & Mntc, in the amount of $750--City Clerk. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 13 , 1995 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Sewer refund in the amount of $114 . 60 for 222 Elmwood Street--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to decrease Line Item #5310/1343 , Postage & Mailing Expense, in the amount of $680 . 50; decrease Line Item #5600/1343 , Postage & Mailing Expense, in the amount of $300 . 00; decrease Line Item #5905/1343 , Postage & Mailing Expense, in the amount of $1, 985 .49 ; increase Line Item #5200/1343 , Postage & Mailing Expense, in the amount of $2 , 965 . 99--Superintendent of Water Pollution/Flood Control . 2 . Request to increase Line Item #1571, Replacement Parts - Equipment, in the amount of $5, 000 . 00 ; increase Line Item #3620, Rent and Property Leases, in the amount of $14 , 680 . 00--Airport Director. 3 . Request to transfer $4 , 500 . 00 from Line Item #1310, Professional Services, to Line Item #1111, Salaries; transfer $940 . 00 from Line Item #1310, Professional Services, to Line Item #1121, FICA; transfer $562 . 00 from Line Item #1310, Professional Services, to Line Item #1122, IPERS; transfer $590 . 00 from Line Item #1310, Professional Services, to Line Item #1131, Accounting; transfer $4 , 000 . 00 from Line Item #1710, Contingencies, to Line Item #1111, Salaries; transfer $5, 000 . 00 from Line Item #1710, Contingencies, to Line Item #1300, Contract Services-- Housing Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE March 6, 1995 6 : 00 p.m. Large Conference Room Roll Call: Members: Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to seek bids for survey of excess right of way acquired during West 6th Street reconstruction program--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $1, 000. 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to decrease Line Item #1380, Rents & Leases - Property, and increase Line Item #1312, Engineering, Planning, Consult, in the amount of $1, 500. 00; decrease Line Item #1373 , Fixed Operating Equip. Repair, and increase Line Item #1377, Radio Equipment Repair/Main, in the amount of $500 . 00--Superintendent of Water Pollution/Flood Control. 2 . Request to transfer $100 . 00 from Line Item #1335, Public Information/Education, to Line Item #1391, Dues & Memberships; transfer $25. 00 from Line Item #1569, Motor Vehicle Parts, to Line Item #1555, Minor Equip & Hand Tools- -Fire Chief. 3 . Request to increase Line Item #3900, Forfeited Property, in the amount of $15,000 . 00--Police Chief. 4. Request to increase Line Item #3348, Grant Reimbursements, in the amount of $5,671. 00, Line Item #3602, Match Funds, in the amount of $1, 890. 33 and Line Item #1534, Grant Expenditures, in the amount of $7,561.33--Police Chief. 5. Request to increase Line Item #3356, Juv. Justice Grant/After School Program, in the amount of $35, 000. 00; increase Line Item #1112, Part Time Wages, in the amount of $28,632. 00; increase Line Item #1353, Printing Expenses, in the amount of $2,000 . 00; increase Line Item #1556, Yth Athletic Expenses, in the amount of $3 , 000. 00; increase Line Item #1390, Other Contr. Expenses, in the amount of $1,368. 00--Recreation & Arts Director. I 6 . Request to transfer $244. 00 from Line Item #1710 , Contingency, to Line Item #1317, Audit; transfer $704. 00 from Line Item #1710, Contingency, to Line Item #1317 , Audit; transfer $955. 00 from Line Item #1400 , Utilities, to Line Item #1317, Audit; transfer $794. 00 from Line Item #1111, Salaries, to Line Item #1317, Audit; transfer $1,950.00 from Line Item #1335, Public/Inform. , to Line Item #1317, Audit--Finance Manager. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 27 , 1995 5 : 30 p.m. Large Conference Room Roll Call: Members: Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase a flow meter for Wastewater Treatment Plant--Superintendent of Water Pollution/Flood Control. 2 . Authorization for electrical upgrade for new 75 ' aerial truck --Fire Chief . 3 . Authorization to transfer three 1992 police vehicles to Waterloo Fire Rescue and authorization to accept bids to sell four Waterloo Fire Rescue vehicles--Fire Chief . 4 . Authorization to upgrade two existing P.C. Workstations--City Planner. 5 . Authorization to purchase two personal computers and one laser printer--Superintendent of Parks. PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $10 , 000 . 00 from Line Item #1537, Horticultural and Landscaping, to Line Item #1569, Replacement Parts--Superintendent of Parks . 2 . Request to transfer $225 . 00 from Line Item #2153 , Shop Equipment, to Line Item #1371, Building & Grounds Maintenance; and transfer $100 . 00 from Line Item #2153 , Shop Equipment, to Line Item #1573 , Safety Equipment--Superintendent of Central Garage. 3 . Request to decrease Line Item #1511 , Aggregates , Binders, Conc & Misc, and increase Line Item #1571, Replacement Parts Mach & Equip, in the amount of $3 , 000. 00; decrease Line Item #1521 , Elec Apparatus, Access, Supp, Etc. , and increase Line Item #1535, Hardware Item, in the amount of $1 , 500 . 00 ; decrease Line Item #1312, Engineering, Planning, Consult, and increase Line Item #1356 , Linen Rental, in the amount of $4 , 000 . 00-- Superintendent of Water Pollution/Flood Control. 4 . Request to increase Line Item #3361 , State Grants , in the amount of $15, 000 . 00 ; increase Line Item #1112 , Part Time Wages, in the amount of $2, 500 . 00 ; increase Line Item #1346 , Travel Prof . Training, in the amount of $4 , 000 . 00; increase Line Item #1349 , Artist Expense, in the amount of $8 , 000 . 00-- Recreation & Arts Director. 5 . Request to make various line amendments to Recreation Department and Young Arena Department Budgets (see attached) -- Recreation & Arts Director. 6 . Request to increase Line Item #1587, Adult Tapes, in the amount of $70 . 00 ; increase Line Item #1591 , Juvenile Tapes, in the amount of $50 . 00; increase Line Item #1594, CD-ROM' s Reference, in the amount of $1, 060. 00 ; decrease Line Item #1586, Adult Records , in the amount of $70 . 00 ; decrease Line Item #1590, Juvenile Records, in the amount of $50 . 00; decrease Line Item #1595, Reference Data Base, in the amount of $1 , 060 . 00--Library Director. 7 . Request to increase Line Item #3871, Damage Claims Revenue, in the amount of $18, 025; increase Line Item #1370, Bridge-Repair & Maintenance expense by $18 , 025--City Clerk. 8 . Request to increase Line Item #1785, Refunds, in the amount of $3000 ; increase Line Item #3212 , Liquor License, in the amount of $3000 ; increase Line Item #1391 , Dues and Membership, in the amount of $2800; decrease Line Item #1392, Subscriptions and Information, in the amount of $2800 ; increase Line Item #1317, City Audit Expense, in the amount of $1000 ; decrease Line Item #1311 , Accounting and Clerical, in the amount of $1000 . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 20, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Request to transfer $50, 000 . 00 from Line Item #1111, Salaries, Regular Employees, to Line Items #1341, Contract Carriers-- Superintendent of Streets/Sanitation. NEW BUSINESS 1 . Recommendation on bids received for uniforms--Special Projects Coordinator. 2 . Authorization to seek bids for five-part Iowa Uniform Citation and Complaint Forms and four-part Iowa Police Citation and Complaint Forms--Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $22 , 000 . 00 from Line Item #1117 Double Time, to Line Item #1114, Time & Half; and transfer $7, 000 . 00 from Line Item #1571, Replacement Parts Machinery & Equipment, to Line Item #1513 , Chemicals, Gases & Related Supplies-- Superintendent of Streets/Sanitation. 2 . Request to decrease Line Item #1311, Accounting and Clerical Services, and increase Line Item #1780, Election Costs, in the amount of $1, 370 . 19--City Clerk. 3 . Request to decrease Line Item #1582, Adult Nonfiction Books, in the amount of $150 . 00 ; decrease Line Item #1584, Reference Books, in the amount of $300 . 00; decrease Line Item #1594, CD ROM' s Reference, in the amount of $450 . 00; decrease Line Item #1595, Reference Data Base, in the amount of $100 . 00; decrease Line Item #1597, Video Discs/Tapes, in the amount of $100 . 00; increase Line Item #1520, Computer Software, in the amount of $650 ; increase Line $1585, Periodicals, in the amount of $450 . 00--Library. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 13 , 1995 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Request to increase Line Item #1341, Contract Carriers-- Superintendent of Streets/Sanitation. 2 . Two pre-authorization requests from Police Department deferred from February 6, 1995 meeting. NEW BUSINESS 1 . Increase pre-authorization requirement from $300 to $1, 000 . 2 . Authorization to seek bids for private mowing of city-owned right-of-way areas--Superintendent of Parks . 3 . Authorization to purchase three copies of WordPerfect for Windows and one copy of Mapinfo for Windows--Community Development Administrator. 4 . Authorization to purchase white spray paint for marking usage--City Engineer. 5 . Contracts and Certificate of Insurance from Midwest Asbestos . Inc . in conjunction with Asbestos Removal Contract A-95 (A) -- City Planner. 6 . Authorization to purchase used unmarked police cars--Central Garage Superintendent . 7 . Authorization to sell Vac-All street sweeper--Central Garage Superintendent . 8 . Review of travel arrangements for trip to Minneapolis, Minnesota to review use of automated garbage trucks-- Superintendent of Streets/Sanitation. 9 . Authorization to purchase Ice Rescue Platform from Rescue Alive--Fire Chief . 10 . Authorization to proceed with Second Annual Citizen Survey-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $83 . 00 from Line Item #1564 , Equipment Rental, to Line Item #1555, Hand Tools; transfer $84 . 00 from Line Item #1573 , Safety Items, to Line Item #1555, Hand Tools; transfer $100 . 00 from Line Item #1574, Safety and Protection Items, to Line Item #1555, Hand Tools--Building Maintenance. 2 . Request to transfer $5, 000 . 00 from Line Item #1580, Clothing Cleaning Allowance, to Line Item #1551, Medical Supplies; transfer $150 . 00 from Line Item #1598, Hazardous Material Expense, to Line Item #1535, Hardware Items; transfer $300 . 00 from Line Item #1519, Data Processing Supplies, to Line Item #1352, Photographic & Copy Repair Service; transfer $300 . 00 from Line Item #1335, Public Information/Education, to Line Item #1391, Dues & Membership--Fire Chief . 3 . Request to establish Line Item #1314 , Health Services, for Activity 4100 Parks/Forestry Budget and transfer $800 . 00 from Line Item #1573 , Safety and Protective Items, to Line Item #1314 , Health Services; and establish Line Item #1314, Health Services, for Activity 4120 Golf Courses Budget and transfer $300 from Revenue Line Item #3472 to Line Item #1314 , Health Services--Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE February 6, 1995 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Approval of Family Self Sufficiency (FSS) Program Case Management Contract with Goodwill Industries--Housing Director. 2 . Request to increase Line Item #1341, Contract Carriers, in the amount of $50, 000 . 00--Superintendent of Streets/Sanitation. NEW BUSINESS 1 . Authorization to sell three used ballistic vests to the Marquette Police Department--Police Chief . 2 . Garbage refund in the amount of $90 . 00 for 324 West 15th Street--City Clerk. 3 . Garbage and sewer refund in the amount of $104 . 10 for 631 West 3rd Street--City Clerk. 4 . Request to upgrade Junior Art Gallery Director from a 3/4 time position to a full time position and increase annual salary using hotel/motel tax monies--Art Director. 5 . Authorization to refinish the lobby floor at the Five Sullivan Brothers Convention Center--Building Maintenance . 6 . Authorization to purchase 3 digital pagers--Building Maintenance . 7 . Contracts, Bonds and Certificates of Insurance from Rampart Corporation in the amount of $15, 300 . 00 in conjunction with Demolition Contract A-95 (D) --City Planner. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Establish Line Item Budget for Energy Audit Program--Finance Manager. 2 . Request to transfer $91 . 00 from Line Item #2153 , Shop Equipment, to Line Item #1371, Building & Grounds Maintenance; transfer $316 . 65 from Line Item #2153 , Shop Equipment, to Line #1555, Minor Equipment & Hand Tools; transfer $402 . 03 from Line Item #2153 , Shop Equipment, to Line Item #1573 , Safety & Protective Items--Superintendent of Central Garage . 3 . Request to decrease Line Item #1513 , Chemicals, Gases & Related Sup. in the amount of $3, 000 . 00; and increase Line Item #1581, Paint & Paint Prod. in the amount of $3, 000 . 00-- Superintendent of Water Pollution/Flood Control . 4 . Request to transfer $300 . 00 from Line Item #1319, Other Professional Service, to Line Item #1351, Advertising-- Personnel Director. 5 . Request to create a Service From Building Maintenance Line Item--Building Maintenance . 6 . Request to transfer $15, 000 . 00 from Line Item #1111, Salaries Regular Employees, to Line #1114 , Time & Half Pay; transfer $6, 000 . 00 from Line Item #1131, Group Health Insurance, to Line Item #1315, Education and Training--Fire Chief . 7 . Request to transfer $100 . 00 from Line Item #1314, Health Services, to Line Item #1785, Refund Payments--City Engineer. 8 . Request to transfer $2, 300 . 00 from Line Item #1302, G.A. S.A. Grant Outside, to Line Item #1319, Other Professional Services--Police Chief . 9 . Request to increase and decrease various golf course revenues (see attached) --Superintendent of Parks. 10 . Request to transfer $18, 000 . 00 from Line Item #1111, Salaries Regular Employees, to Line Item #1112, Salaries Part Time Employees; add $9, 500 . 00 to Line Item #1398, Sales Tax; add $4 , 000 . 00 to Line Item #1569, Recreational Equipment; add $15, 000 . 00 to Line Item #1569, Replacement Parts Motor Vehicles; add $15, 000 . 00 to Line Item #2113, Horticultural Equipment--Superintendent of Parks . 11 . Request to transfer $57, 716 . 50 from Golf Courses Budget Line Item #3472 to the Golf Course Surcharge Account-- Superintendent of Parks . 12 . Request to transfer $50, 000 . 00 from Line Item #1511, Aggregates, Binders, Concrete & Misc . , to Line Item #1571, Replacement Parts, Machinery and Equipment--Superintendent of Streets/Sanitation. ADD - 13 . Request to decrease Line Item #1513 , Chemicals, Gases & Related Sup. , and increase Line Item #1390, Other Contractual Oper. Expense, in the amount of $10, 000 . 00-- Superintendent of Water Pollution/Flood Control . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 23 , 1995 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek proposals for a E.P.A. refrigerant recovery unit and four refrigerant storage vessels--Building Maintenance. 2 . Recommendation on bids received for Asbestos Removal Contract A-95 (A) --City Planner. 3 . Recommendation on bids received for Demolition Contract A- 95 (D) --City Planner. 4 . Garbage refund in the amount of $41 . 00 for 210 West 18th Street--City Clerk. 5 . Request to seek proposals for computer equipment, software and installation service--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $459 . 00 from Line Item #1121, FICA - City Contribution; $805 . 00 from Line Item #1122, IPERS - City Contribution; $80 . 00 from Line Item #1123 , Disability Pay; $300 . 00 from Line Item #1130, Employee Benefit Reimbursement; and $2, 040 . 00 from Line Item #1131, Group Health Insurance in the Cable Commission Budget--Deputy City Clerk. 2 . Request to increase Line Item #1341 Contract Carriers, in the amount of $100, 000 . 00--Superintendent of Streets/Sanitation. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 17, 1995 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for architectural services for improvements for replacement of kitchen cabinets and exterior siding at Ridgeway Towers Apartments--Housing Director. NEW BUSINESS 1 . Authorization to lease 800 trunked radios with telephone interconnect for use during the 1995 construction year--City Engineer. 2 . Authorization to contract with Allen Hospital Occupational Health Services to conduct audiometric testing on approximately 300 employees in Fire, Street/Sanitation, Garage, Water Pollution, Airport, Parks, Police and Recreation Departments--Personnel Director. 3 . Authorization to seek bids for purchase of equipment included in this year' s Capital Improvement Program--Superintendent of Central Garage. 4 . Authorization to seek bids for microfilming services for permanent records--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item #3350, HUD Grants, in the amount of $145, 100 . 00 ; increase Line Item #1312, Engineering, in the amount of $2, 300 . 00; decrease Line Item #1310, Professional Services, in the amount of $2, 300 . 00; decrease Line Item #2152 , Building Improvements, in the amount of $145, 100 . 00; and transfer $500 . 00 from Line Item #1710 Claims & Contingencies, to Line Item #1561, Office Supplies--Housing Director. 2 . Request to transfer $456 . 00 from Line Item #1111, Salaries Regular Employees, to Line Item #1128, Retirement Expenses-- City Engineer. 3 . Request to increase Line Item #1597, Video Discs/Tapes, in the amount of $1, 000 . 00 ; increase Line Item #2114 , Institutional Furniture/Equip. , in the amount of $4, 000 . 00 ; and increase Line Item #3000, Cash On Hand, in the amount of $5, 000 . 00-- Library Director. 4 . Request for numerous Line Item Transfers (see attached) --Fire Chief . 5 . Request to transfer $83 . 50 from Line Item #1373 , Fixed Operating Equipment Repair, to Line Item #1376, Office Equipment Repair & Maintenance--Superintendent of Central Garage. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE January 9, 1995 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for parking violation tickets--Deputy City Clerk. NEW BUSINESS 1 . Recommendation on bids received for upgrade of workstation operating systems--Administrative Director. 2 . Recommendation on bids received for token ring cards to access network--Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item #3476, Ice Revenue, and Line Item #1381, Land & Space Rent & Lease, in the amount of $7, 900 . 00--Recreation & Arts Director. 2 . Request for amendments to Budget Line Items (see attached) -- Community Development Administrator. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk • FINANCE COMMITTEE January 3 , 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase six additional police cars--Police Chief . NEW BUSINESS DELETE - 1 . Recommendation on bids received for upgrade of workstation operating systems--Administrative Director. DELETE - 2 . Recommendation on bids received for token ring cards to access network--Administrative Director. 3 . Authorization to purchase typewriter--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk 4 FINANCE COMMITTEE January 3 , 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase six additional police cars--Police Chief . NEW BUSINESS 1 . Recommendation on bids received for upgrade of workstation operating systems--Administrative Director. 2 . Recommendation on bids received for token ring cards to access network--Administrative Director. 3 . Authorization to purchase typewriter--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk