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HomeMy WebLinkAbout1994 FINANCE COMMITTEE December 19, 1994 3 : 00 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for street sweeper-- Superintendent of Streets . 2 . Approval of contract for Hazardous Material Training Center to provide confined spaces training for Water Pollution Control-- Superintendent of Water Pollution/Flood Control . 3 . Authorization to purchase 9 police vehicles--Police Chief . 4 . Agreement with the Drug and Alcohol Testing Alliance (DATA) to provide federally mandated drug and alcohol testing for covered City of Waterloo employees--Personnel Director. 5 . Recommendation on bids received for personal protective equipment for ambulances--Fire Chief. 6 . Authorization to purchase base radio and shop remote--Streets Superintendent . ADD - 7 . Authorization to seek bids for parking violation tickets--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to decrease Line Item #1571, Replacement Parts Mach & Equip, and increase Line Item #1569, Replacement Parts Mtr Vehicles, in the amount of $1, 000 . 00 ; decrease Line Item #1380, Rents & Lease - Property, and increase Line Item #1344, Telephone, Teletype & Radio, in the amount of $500 . 00-- Superintendent of Water Pollution/Flood Control . 2 . Request to decrease Line Item #1584, Reference Books, and increase Line Item #1585, Periodicals, in the amount of $300 . 00--Library. 3 . Request to transfer $100 . 00 from Line Item #1521, Electrical Apparatus, Accessories and Supplies, to Line Item #1376, Office Equipment Repair and Maintenance--Superintendent of Traffic Operations . 4 . Request to revise request of August 3 , 1994 to increase Line Item #1551, Medical Supplies, in the amount of $4, 700; increase Line Item #3830, Contributions, and Line Item #1111, Salaries Regular Employees, in the amount of $100 . 00; increase Line Item #3872 , Safety Equipment Reimbursement, and Line Item #1377, Radio Equipment, in the amount of $609 . 00; increase Line Item #3875, Salary Reimbursement, and Line Item #1114, Time & Half Pay, in the amount of $5, 069 . 60--Fire Chief . 5 . Request to transfer the amount of $1, 000 . 00 from Line Item #1524, Workshop & CIs Supplies, to Line Item #1521, Electrical Supplies; transfer the amount of $400 . 00 from Line Item #1558, Skating Equipment & Supplies, to Line Item #1398, Sales Tax; transfer the amount of $1, 000 . 00 from Line Item #1581, Painting & Paint Products, to Line Item #1371, Bldg & Grounds Maintenance--Recreation Director. 6 . Request to decrease Line Item #1130, Employee Benefit Reimbursement, and increase Line Item #1314, Health Services, by $95 . 00--City Clerk. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE December 12, 1994 3 : 00 - 4 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to replace Glock duty weapons at no cost--Police Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $500 . 00 from Line Item #1785, Refund Payments, to Line Item #1375, Automotive Equipment--Building Official . 2 . Request to transfer $500 . 00 from Line Item #1310, Other Professional Services, to Line Item #1343 , Postage & Mailing Expense--Personnel Director. 3 . Request to transfer $7, 000 . 00 from Line Item #1710, Claims and Contingencies, to Line Item #1390, Other Contractual Oper. Expense--Housing Director. 4 . Request to increase Line Item #1343 , Postage and Mailing Expense, by $800 . 00 and decrease Line Item #1131, Group Health Insurance by $800 . 00--Human Rights Director. 5 . Request to increase Line Item #1111, Salaries, Part-Time Employees, in the amount of $7, 500 . 00 and decrease Line Item #1302, G.A.S .A. Grant, in the amount of $7, 500 . 00--Police Chief . 6 . Request to create new budget Line Item #1390, Contractual Operating Services, and transfer $60, 000 . 00 from the Road Use Tax Fund carry over to Line Item #1390--Parks Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE December 5, 1994 5 : 15 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Request to add Line Item #1394, Restaurant Service, and Line Item #3483 , Airport Restaurant, in the amount of $40, 000 . 00; decrease Line Item #1533 in the amount of $500 . 00; decrease Line Item #1547 in the amount of $100 . 00; decrease Line Item #1569 in the amount of $100 . 00; increase Line Item #1555 in the amount of $700 . 00--Airport Director. 2 . Recommendation on bids received for 75' combination aerial pumper--Fire Chief . 3 . Recommendation on bids received for equipment for 75' combination pumper/ladder apparatus--Fire Chief . NEW BUSINESS 1 . Authorization to seek bids for bar screens for Water Pollution Control Plant . 2 . Garbage refund in the amount of $81 . 00 for 610 West 2nd Street--City Clerk. 3 . Garbage refund in the amount of $91 . 00 for 1611 West 3rd Street--City Clerk. ADD - 4 . Authorization to seek bids for Fire Department fixture replacement in conjunction with the Energy Management Program- -Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $1, 500 . 00 from Line Item #1561, Office Supplies, to Line Item #1710, Claims, Judgements & Contingencies--Police Chief . 2 . Request to increase Line Item #1311 in the amount of $7, 216 . 00, decrease Line Item #1111, Salaries-Regular, in the amount of $5, 302 . 00 and decrease Line Item #1119, Miscellaneous, in the amount of $1, 914 . 00; increase Line Item #1315 in the amount of $250 . 00 and decrease Line Item #1111, Salaries-Regular, in the amount of $250 . 00; increase Line Item #1392 in the amount of $500 . 00 and decrease Line Item #1376, Office Equipment Repair and Maintenance, in the amount of $500 . 00--Human Rights Executive Director. 3 . Request to transfer the amount of $10, 000 . 00 from Line Item #1119, Miscellaneous Pay, to Line Item #1130, Employee Benefit Reimbursement; transfer the amount of $3 , 000 . 00 from Line Item #1119, Miscellaneous Pay, to Line Item #1130, Employee Benefit Reimbursement--Superintendent of Parks . 4 . Request to increase Line Item No. 3481, Auditorium Concessions, in the amount of $20, 000 . 00 and increase Line Item #1553 , Merchandise for Resale, in the amount of $20, 000 . 00; transfer the amount of $2, 000 . 00 from Line Item #1385, Office Equipment, to Line Item No. #1353, Printing Services; transfer the amount of $700 . 00 from Line Item #1343 , Postage & Mailing Expense, to Line Item #1581, Paint & Paint Prod; transfer the amount of $2 , 000 . 00 from Line Item #1522, Light Bulbs, to Line Item #1373 , Fixed Plant Oper, Expense; transfer the amount of $1, 000 . 00 from Line Item #1319, Other Prof . Service, to Line Item #1549, Lumber, Wood Products-- Recreation Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 28, 1994 3 : 00 - 4 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for forfeited 1990 Ford, F Series, 4X4--Police Chief . 2 . Approval of addendum to contract for parking cashiers at West 5th Street/Convention Center ramp--Deputy City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item #3830, Contributions, and Line Item #1335, Public Information/Education, by $1, 425 . 00 and to increase Line Item #2152 , Building Improvements, by $9, 000 . 00- -Fire Chief . 2 . Request to increase Line #1392 , Subscription & Information, from $1, 600 . 00 to $2 , 400 . 00 ; increase Line Item #1553 , Merchandise-Resale & Distrib. , from $1, 500 . 00 to $2 , 500 . 00 ; increase Line Item #3495 from $2, 500 . 00 to $3 , 000 . 00 and transfer from Line Item #1376, Office Equipment-Repair & Maintenance, of $1, 300 . 00 to Line Item #1329 and Line Item #1553--Building Official . ADD - 3 . Request to add Line Item #1394, Restaurant Service, and Line Item #3483 , Airport Restaurant, in the amount of $40, 000 . 00 ; decrease Line Item #1533 in the amount of $500 . 00; decrease Line Item #1547 in the amount of $100 . 00 ; decrease Line Item #1569 in the amount of $100 . 00 ; increase Line Item #1555 in the amount of $700 . 00--Airport Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE -. November 21, 1994 3 : 00 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for carpet for reception area and room adjoining Mayor' s office--Mayor Rooff . 2 . Authorization to seek Requests for Proposals for case management services for the Public Housing and Section 8 Family Self-Sufficiency Program--Housing Director. 3 . Garbage refund in the amount of $81 . 00 for 4007 Cadillac Drive--City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $151 . 17 from Line Item #1373, Operating Equipment Repair, to Line Item #1371, Building and Grounds Maintenance--Central Garage Superintendent . 2 . Request to transfer $1, 500 . 00 from Line Item #1569, Replacement Parts - Motor Vehicle, to Line Item #1375, Automotive Equipment--Superintendent of Streets & Sanitation. 3 . Request to transfer $1, 000 . 00 from Line Item #1521 to Line Item #1319; $2, 000 . 00 from Line Item #1521 to Line Item #1519; $350 . 00 from Line Item #1521 to Line Item #1561; $350 . 00 from Line Item #1521 to Line Item #1578; $3 , 000 . 00 from Line Item #2110 to Line Item #1371; $1, 904 . 00 from Line Item #2110 to Line Item #1521--Superintendent of Traffic Operations . 4 . Request to transfer $1, 290 . 00 from Line Item #1710, Claims & Contingencies, to Line Item #1361, Property Insurance; Add Line Item #1710, Claims and Contingencies, in the amount of $135, 030 . 00; Transfer $3, 599 . 00 from Line Item #1710, Claims & Contingencies to Line Item #1139, Workers Compensation; transfer $450 . 00 from Line Item #1710 to Line Item #1362, Car Insurance; transfer $1, 200 . 00 from Line Item #1710 to Line Item #1364, Liability Insurance; add Line Item #1130, Worker' s Comp Insurance, and Line Item #1364, Liability Insurance to budget; transfer $3, 599 . 00 from Line Item #1710 to Line Item #1139, Workers Compensation; transfer $200 . 00 from Line I,tem #1710 to Line Item #1362, Car Insurance; transfer $100 . 00 from Line Item #1710 to Line Item #1361, Property Insurance;..' transfer $1, 500 . 00 from Line Item #1710, to Line Item #1364 , Liability Insurance--Housing Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 14 , 1994 3 : 00 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for employee uniforms at an estimated cost of $8, 500 . 00--Street Superintendent . 2 . Approval of purchase of replacement snow fencing at an estimated cost of $960 . 00--Street Superintendent . 3 . Authorization to seek bids for snow removal of downtown area-- Street Superintendent . 4 . Discussion of environmental site assessment for property in conjunction with Young Arena parking--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE November 7, 1994 3 : 00 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for Type III Modular Ambulance--Fire Chief . 2 . Recommendation on bids received for 900' of reloadable fire hose--Fire Chief . NEW BUSINESS 1 . Authorization to contract with private weather forecast service--Superintendent of Streets/Sanitation. 2 . Authorization to purchase material for fire extinguisher classes--Fire Chief. 3 . Authorization to seek bids for overhead door for Station #8-- Fire Chief. 4 . Request for credit card with $2, 000 limit for Hazardous Material Regional Training Center--Fire Chief. 5 . Authorization to use donated funds to purchase 3 - T100 Thomas Packs for main line ambulances--Fire Chief . 6 . Request of Community Development to purchase computer hardware for work station--Administrative Director. 7 . Authorization to reline manhole at West 4th Street and Arden Street--Associate Engineer. 8 . Garbage refund in the amount of $101 . 25 for 934 Lincoln Street--City Clerk. 9 . Approval of change order for additional work performed by Corell in conjunction with brush and tree grinding-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to Increase Revenue Line Item #3498, Sale of Used Equipment, and increase Expense Line Item #1558, Skating Equipment & Supplies, in the amount of $4, 000 . 00--Recreation Director. 2 . Request to transfer $500 . 00 from Line Item #1319 to Line Item #1504 , Credit Card Charges--Recreation Director. 3 . Request to transfer $500 . 00 from Line Item #1587, Adult Tapes, to Line Item #1591, Juvenile Tapes--Waterloo Public Library. 4 . Request to increase Line Item #1320, Semi-Professional Services, in the amount of $5, 400 . 00 , decrease Line Item #1111, Salaries Regular Employees, in the amount of $7, 427 . 00 , increase Line Item #1113 , Longevity, in the amount of $1, 675 . 00 , decrease Line Item #1131, Health Insurance, in the amount of $4 , 000 . 00, and increase Line Item #1324 , Protection Services, in the amount of $4, 352 . 00--Waterloo Public Library. 5 . Request to increase Revenue Line Item #3602 , Match Funds, in the amount of $1, 500 . 00 and Revenue Line Item #3348 , Grant Reimbursements, in the amount of $4 , 500 . 00 , and Expenditure Line Item #1534 , Grant Expenditures, in the amount of $6 , 000 . 00--Police Chief . 6 . Request to transfer $250 . 00 from Line Item #1311, Accounting and Clerical Services, to Line Item #1579 , Wearing Apparel-- City Clerk. 7 . Request to transfer $5 , 000 . 000 from Line Item #1371, Bdg. & Grounds Maintenance, to Line Item #1535, Hardware Items, and to transfer $500 . 00 from Line Item #5200/1384 , Mach. & Mech. Equipment, to Line Item #5600/1392 , Subscr. & Info . --Acting Superintendent of Water Pollution/Flood Control . 8 . Request to transfer $2 , 000 . 00 from Line Item #3830 , Contributions, to Line Item #1551, Medical, and to decrease Revenue Line Item #3414 , Ambulance Service, in the amount of $1, 000 . 00 and increase Expenditure Line Item #1785 , Refund Payments, in the amount of $1, 000 . 00--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk r FINANCE COMMITTEE October 24 , 1994 3 : 00 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for energy management improvements at Waterloo Public Library--Administrative Director. NEW BUSINESS 1 . Authorization to purchase fax-modem and communications software--Computer Operations Manager. 2 . Authorization to purchase transievers for the Fiber-Twinax connection to Black Hawk County--Computer Operations Manager. 3 . Authorization to seek bids on police patrol vehicles--Police Chief . 4 . Review of monthly minimum charge for private hauler of garbage--City Clerk. 5 . Review of Calendar Year 1995 garbage exemption application forms--City Clerk. 6 . Recommendation to return to weekly bills payment--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $500 . 00 from Line Item #1561, Office Supplies, to Line Item #1710, Claims, Judgments & Contingencies--Police Chief. 2 . Request to increase Revenue Line Item #3350, Federal Grant, in the amount of $68, 100 and increase Expense Line Item #1567, Recreation Equipment and Supplies, in the amount of $68, 100-- Community Development Administrator. 3 . Request to transfer $18, 000 from Trust and Agency Fund to Fire Department Line Item #1314, Health Services, to pay for work- related medical claims--Finance Manager. ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 17, 1994 3 : 00 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for stump removal program-- Forestry Coordinator. NEW BUSINESS 1 . Recommendation on bids received for energy management improvements at Waterloo Public Library--Administrative Director. 2 . Request to accept low bid for computer hardware and software upgrade and the purchase of Wordperfect Windows--Housing Director. 3 . Recommendation on bids received for asbestos inspection services for various city-owned properties, Contract A-94 (I) -- City Planner. 4 . Authorization to remodel Fire Station #4 for women' s locker and shower facilities--Fire Chief . 5 . Sewer refund in the amount of $311 . 09 for property located at 619 Anthony Street--City Clerk. 6 . Sewer refund in the amount of $106 .24 for property located at 5463 Tucson Drive--City Clerk. 7 . Approval of Public Officials and Police Professional Liability Policy--City Clerk. 8 . Request to authorize improvements to the odorous air blower building at the Waterloo Anaerobic Lagoon construction project--Administrative Director. 9 . Authorization to purchase MS DOS 6 . 22 operation systems-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $200 . 00 from Line Item #1313 , Other Professional Services, to sine Item #1303 , Meeting/Workshop Expense--Acting Superintendent of Water Pollution/Flood Control . 2 . Authorization to establish line item account codes for purchase of Powers Engineering building--City Planner. 3 . Request to revise Line Item #3299, Police K-9 Donations, to $12 , 000 . 00 and Line Item #1528 , Police K-9 Program, to $12 , 000 . 00--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 10 , 1994 3 : 00 - 3 : 45 p.m. Large Conference Room Roll Call: Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS DELETE - 1 . Authorization to purchase MS DOS 6 . 22 operating system--City Planner. ( tabled from October 3 , 1994) 2 . Request to approve amendment to the City agreement with The Energy Group for energy audits for the Park Department facilities and Central Garage at a fee of $250 per building-- Administrative Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $10 , 328 from Waterloo Professional Baseball Inc . to Fund #307 , Waterloo Municipal Stadium-- Superintendent of Parks . 2 . Request for amendments to the Planning and Transportation budget and the Sign and Traffic Department budget--City Planner. 3 . Request to transfer $12, 000 in general obligation bonds from Fire Station Improvements & Renovations to Fire Rescue' s budget Line Item #1569--Fire Chief . 4. Request to transfer $100 from Line Item #1321 to Line Item #1392 for Fund 230--Fire Chief . 5 . Request to transfer $3182 from Line Item #2152, Building Improvements ( 5 Sullivan Bros. Convention Center) to Line Item #2114 , Institutional Equipment. ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE October 3 , 1994 3 : 00 - 4 : 30 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for salt--Superintendent of Streets/Sanitation. 2 . Garbage refund in the amount of $30 . 00 for 2232 West Third Street--City Clerk. 3 . Garbage refund in the amount of $60 . 75 for 210 Campbell-City Clerk. 4 . Recommendation on bids received for replacement of carpet at Fire Station #1--Fire Chief . 5 . Authorization to purchase video camera for Training Division-- Fire Chief . 6 . Authorization to purchase MS DOS 6 . 22 operating system--City Planner. 7 . Recommendation on bids received for furniture for fire stations--Fire Chief . 8 . Authorization to seek bids for combination aerial pumper fire apparatus--Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $300 from Line Item #1315 , Educational and Training Services, to Line Item #1351, Advertising--Personnel Director. 2 . Request to transfer $500 from Line Item #1579, Wearing Apparel , to Line Item #1710 , Claims, Judgements and Contingencies--Police Chief . 3 . Request to transfer $25 , 000 from the Federal FY 94 Administration activity to the Federal FY 94 Emergency Repair activity- -Community Development Administrator. 4 . Request for amendments to Community Development Line Items-- Community Development Administrator. 5 . Request to transfer $3 , 425 from Line Item #1373 , Fixed Plant Operation Expense, to Line Item #1320, Semi Prof . Services-- Recreation Director. 6 . Request to transfer $8, 000 from Line Item #1319, Other Professional Services, to Line Item #1390 , Other Contractual Services--Recreation Director. 7 . Request to transfer $1, 800 from Line Item #1390, Other Contractual Expense, to Line Item #1371, Building & Grounds Maintenance--Recreation Director. 8 . Request to increase Line Item #3475, Swim Pool Revenue, in the amount of $2, 000 and Line Item #1398, Sales Tax, in the amount of $2 , 000--Recreation Director. 9 . Request to decrease Line Item #1319, Other Profession Services, in the amount of $10, 000, decrease Line Item #1513 , Chemicals, Gases & Related Supplies, in the amount of $5, 000 , decrease Line Item #1341, Contract Carriers, in the amount of $5, 000 and to increase Line Item #1390, Other Contractual Operating Expense, in the amount of $20, 000--Acting Superintendent of Water Pollution/Flood Control . 10 . Request to transfer the amount of $1, 840 from Line Item #3361, State Grants, to Line Item #1112, Salaries Part Time Employees--Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 26 , 1994 3 : 00 - 3 :45 p.m. (61 Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for salt--Superintendent of Streets/Sanitation. 2 . Sewer refund in the amount of $178 .41 for 2550 Ranchero Road-- City Clerk. 3 . Garbage refund in the amount of $30 . 00 for 2232 West Third Street--City Clerk. 4 . Garbage refund in the amount of $60 . 75 for 210 Campbell-City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer $300 from Line Item #1315, Educational and Training Services, to Line Item #1351, Advertising--Personnel Director. 2 . Request to transfer $500 . 00 from Line Item #1579, Wearing Apparel , to Line Item #1710 , Claims, Judgements and Contingencies--Police Chief . 3 . Request to transfer $25, 000 from the Federal FY 94 Administration activity to the Federal FY 94 Emergency Repair activity--Community Development Administrator. 4 . Request for amendments to Community Development Line Items-- Community Development Administrator. 5 . Request to transfer $3 , 425 from Line Item #1373 , Fixed Plant Operation Expense, to Line Item #1320 , Semi Prof . Services-- Recreation Director. 6 . Request to transfer $8 , 000 from Line Item #1319 , Other Professional Services, to Line Item #1390 , Other Contractual Services--Recreation Director. 7 . Request to transfer $1, 800 from Line Item #1390 , Other Contractual Expense, to Line Item #1371, Building & Grounds Maintenance--Recreation Director. 8 . Request to increase Line Item #3475 , Swim Pool Revenue, in the amount of $2 , 000 and Line Item #1398 , Sales Tax, in the amount of $2 , 000--Recreation Director. ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 19 , 1994 3 : 00 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Identification of line items to be used to pay for brush grinding--Superintendent of Streets/Sanitation. NEW BUSINESS 1 . Recommendation on bids received for surveying Kenilworth Road in conjunction with F.Y. 1995 Street Reconstruction Program, Contract No . 473--City Engineer. 2 . Authorization to contribute $9, 900 for Five Sullivan Brothers Convention Center Landscaping Plan--Administrative Director. 3 . Approval of three-month trial period for use of a high-speed copier--City Clerk. 4 . Authorization to construct an outdoor vehicle wash area-- Superintendent of Streets/Sanitation. 5 . Approval of Employee Assistance Program Agreement with Mental Health and Chemical Dependency Associates--Personnel Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to revise Line Item #3600 , Funeral Escort Donations, from $0 to $800 . 00--Police Chief . 2 . Request to increase Line Item #3900, Forfeited Property, from $8, 500 to $15 , 000 and increase Line Item #1710 , Miscellaneous, from $10, 294 . 62 to $16, 794 . 62- -Police Chief . 3 . Request to increase Line Item #1583 , Fiction Books, in the amount of $5 , 000 and Line Item #1587, Adult Tapes, in the amount of $5, 000--Library. 4 . Request to increase Line Item #3896, Byrnes/Gates Concession, in the amount of $5, 000 and Line Item #1553 , Merchandise for Resale, in the amount of $5, 000--Recreation & Arts Director. 5 . Request to increase Line Item #1393 , Contributions, in the amount of $3 , 500--Waterloo Municipal Band. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 12 , 1994 3 : 00 - 4 : 00 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for lawn services for 10 new houses--Waterloo Housing Director. 2 . Authorization to contract with Corell for brush and tree grinding--Street/Sanitation Superintendent . 3 . Recommendation on bids received for appraisal services for property generally located between Commercial Street and Jefferson Street and West Mullan Avenue and Westfield Avenue and authorization to proceed with work--City Planner. 4 . Garbage refund in the amount of $120 . 00 for 215 Home Park-- City Clerk. ADD - 5 . Authorization to purchase chain link fence in an amount not to exceed $2725 for 3 of the 10 new houses--Waterloo Housing Director. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to increase Line Item #1583 in the amount of $5, 000 and Line Item #1587 in the amount of $5, 000--Waterloo Library. ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE September 6 , 1994 3 : 00 - 4 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Sewer refund in the amount of $164 . 07 for 5463 Tucson Drive-- City Clerk. 2 . Garbage refund in the amount of $90 . 00 for 431 Conger Avenue-- City Clerk. 3 . Sewer refund in the amount of $57 . 30 for 915 West 5th Street-- City Clerk. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer the amount of $600 from Line Item #1377 to Line Item #1392--Building Official . 2 . Request to transfer the amount of $50 from Line Item #1555 to Line Item #1578--Superintendent of Streets and Sanitation. 3 . Request to transfer the amount of $5 , 000 from Line Item #1319 to Line Item #1390 ; the amount of $4 , 000 from Line Item #1119 to Line Item #1130 ; the amount of $28 , 630 from Line Item #1111 to Line Item #1128 ; the amount of $1, 000 from Line Item #1112 to Line Item #1130 ; the amount of $1, 500 from Line Item #1373 to Line Item #1581--Recreation & Arts Director. 4 . Request to transfer carryover money from FY94 in the amount of $2 , 610 to Line Item #1594 and the amount of $2 , 000 to Line Item #1351--Library Director. 5 . Request to transfer the amount of $500 from Line Item #1710 to Line Item #1351--Waterloo Housing Authority Director. 6 . Request to increase Line Item #3350 and Line Item #1311 in the amount of $6 , 650--Community Development Administrator. 7 . Request to transfer the amount of $1, 095 from Line Item #1319 to Line Item #1398--Recreation & Arts Director. 8 . Request to transfer the amount of $1, 200 from Line Item #1112 to Line Item #1579--Recreation & Arts Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 22 , 1994 3 : 00 - 4 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for new furniture for fire stations--Fire Chief . 2 . Recommendation on quotes received for Bullard-Advent hard hats--Fie Chief . 3 . Authorization to purchase WordPerfect upgrade for network users--Computer Operations Manager. 4 . Recommendation on bids received for land surveyor to survey city-owned property generally located in the vicinity of S . Hackett Drive and Greenhill Road--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request to transfer the amount of $600 from Line Item #1377 to Line Item #1392--Building Official . 2 . Request to transfer the amount of $50 from Line Item #1555 to Line Item #1578--Superintendent of Streets and Sanitation. 3 . Request to transfer the amount of $5, 000 from Line Item #1319 to Line Item #1390 ; the amount of $4 , 000 from Line Item #1119 to Line Item #1130 ; the amount of $28, 630 from Line Item #1111 to Line Item #1128 ; the amount of $1, 000 from Line Item #1112 to Line Item #1130 ; the amount of $1, 500 from Line Item #1373 to Line Item #1581--Recreation & Arts Director. 4 . Request to transfer carryover money from FY94 in the amount of $2 , 610 to Line Item #1594 and the amount of $2 , 000 to Line Item #1351--Library Director. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 15, 1994 3 : 00 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Approval of boiler and machinery insurance policy with Travelers Insurance--City Clerk. 2 . A draft policy on standards of documentation for bills payment and authorization to pay bills bi-weekly--Finance Manager 3 . Authorization to Request for Proposals for landscape architectural services in conjunction with development of Riverview area--Finance Manager. 4 . Authorization to seek bids for ambulance--Fire Chief . 5 . Authorization to make grant application to Iowa Juvenile Justice for Crime Prevention in the amount of $250 , 000 , with required match of 25 percent of $62, 500 and reallocation of FY95 budgeted funds for purposes of meeting required grant match in behalf of Village Initiative--Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request for Line-Item revisions to Police Department Law Enforcement Trust Fund Budget--Police Chief . 2 . Request to transfer the amount of $4 , 700 from Line Item #3357 to Line Item #1315 the amount of $2 , 000 and to Line Item #1551 the amount of $2, 700--Fire Chief . 3 . Request to transfer from Line Item #1320 the amount of $500 to Line Item #1341, and from Line Item #1320 the amount of $5, 900 and Line Item #1561 the amount of $1, 100 to Line Item #2114-- Library Director. 4 . Request to transfer from Line Item #1513 the amount of $300 to Line Item #1569--Fire Chief . 5 . Request to transfer from Line Item #1327 the amount of $3 , 915 . 55 to Line Item #2166--Community Development Administrator. 6 . Request to transfer from Line Item 1310 to Line Item 1392 the amount of $50 . 00--Superintendent of Traffic Operations . 7 . Request to transfer from Line Item 1372 to Line Item 1517 the amount of $730 . 36--Superintendent of Traffic Operations . 8 . Request to transfer from Line Item 1372 to Line Item 1521 the amount of $9, 000 . 00--Superintendent of Traffic Operations . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 8 , 1994 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase 2 string type lawn mowers for Operation Pride Program--Superintendent of Streets/Sanitation. 2 . Authorization for K-9 Monzo to have surgery performed at Iowa State University Department of Veterinary Medicine--Police Chief . 3 . Authorization to repair Number 8 Engine--Fire Chief . 4 . Authorization to purchase planner board for Shift Commander' s office--Fire Chief . 5 . Approval of contract with Huntingdon Engineering & Environmental, Inc . at a cost not to exceed $1, 050 to conduct soil boring tests in conjunction with Anaerobic Lagoon-- Administrative Director. 6 . Request from Waterloo Chamber of Commerce for $30 , 000 advance from FY95 hotel/motel tax funding for Convention Bureau-- Finance Manager. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request for Line-Item revisions to Police Department Law Enforcement Trust Fund Budget--Police Chief . 2 . Request to transfer the amount of $4 , 700 from Line Item #3357 to Line Item #1315 the amount of $2 , 000 and to Line Item #1551 the amount of $2 , 700--Fire Chief . 3 . Request to transfer from Line Item #1320 the amount of $500 to Line Item #1341, and from Line Item #1320 the amount of $5 , 900 and Line Item #1561 the amount of $1, 100 to Line Item #2114-- Library Director. 4 . Request to transfer from Line Item #1513 the amount of $300 to Line Item #1569--Fire Chief . 5 . Request to transfer from Line Item #1327 the amount of $3 , 915 . 55 to Line Item #2166--Community Development Administrator. BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE August 1, 1994 5 : 30 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to purchase a laserjet printer to be located in the training office, authorization to purchase three used personal computers and three jet printers for use by police/school liaison officers, authorization to purchase software for Crime Laboratory personal computer, together with recommendation of approval of Computer Technical Review Committee--Police Chief . 2 . Authorization to purchase computer equipment for workstation for the Housing Authority' s network, together with recommendation of approval of Computer Technical Review Committee--Housing Director. 3 . Authorization to purchase a computer as a communication server linking city' s network and county' s mainframe, together with recommendation of approval of Computer Technical Review Committee--City Planner. 4 . Authorization to purchase two computers and printers for use in the Sports and Arts Departments, together with recommendation of approval of Computer Technical Review Committee--Recreation & Arts Director. NEW BUSINESS 1 . Authorization to purchase property located at the southwest corner of East 6th and Sycamore Streets--City Planner. 2 . Authorization to purchase 5 secretarial chairs--Housing Director. 3 . Authorization to purchase a combination TV/VCR for the Medical Office using funds donated from the Fraternal Order of the Eagles--Fire Chief . 4 . Recommendation on bids received for ammunition--Police Chief . 5 . Proposed draft of Line-Item Budget Policy--Finance Manager. 6 . Pr -)osed draft of Expenditure/Purchase Authorization Policy-- F: ice Manager. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEMS TO BE AMENDED 1 . Request for Line Item revision to add the Governor' s Traffic Safety Bureau by the Arrive Alive Committee for Traffic Safety grant money in the amount of $8, 174 . 95 to Line Item #3361-- Police Chief . 2 . Request to transfer General Obligation Bond funds to Line Item #1573 in the amount of $22 , 000 and to Line Item #2118 in the amount of $8 , 000--Fire Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk tir\ FINANCE COMMITTEE July 18 , 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to repair hydraulic swivel on the 105' aerial platform truck--Fire Chief . 2 . Authorization to seek bids for physicals for Fire Rescue personnel--Fire Chief . 3 . Authorization to purchase a laserjet printer to be located in the training office--Police Chief . 4 . Authorization to purchase three used personal computers and three jet printers for use by police/school liaison officers--Police Chief . 5 . Authorization to purchase computer software for Crime Laboratory personal computer--Police Chief . 6 . Authorization to pay an invoice in the amount of $1, 130 . 00 for work completed by AD-FAX, INC. in conjunction with the Strike a Match for Safety fund raiser--Police Chief . 7 . Authorization to purchase computer equipment for workstation -- for the Housing Authority' s network--Housing Director. 8 . Authorization to purchase a computer as a communication server linking city' s network and county' s mainframe--City Planner. 9 . Authorization to purchase a computer and printer for use by the Art Department--Recreation & Arts Director. 10 . Authorization to purchase a computer and printer for use by Sports Department--Recreation & Arts Director. 11 . Request for payment plan for unpaid sewer fees in the amount of $1, 531 . 80 for property located at 219 East Fifth Street-- Acting Clerk/Auditor. 12 . Authorization to purchase training videos for the Haz Mat Training Center--Fire Chief . BUDGET LINE ITEMS TO BE AMENDED 1 . Request to establish line items for disaster recovery assistance funds and Federal Home funds--Community Development Administrator. 2 . Request to transfer the amount of $1, 000 from Line Item #3830 to Line Item #1551; transfer of $300 from Line Item #3830 to Line Item #1335 ; transfer of $475 from Line Item #1111 to Line Item #1580--Fire Chief . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor J FINANCE COMMITTEE July 11, 1994 3 : 00 - 3 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Garbage refund in the amount of $120 . 00 for 807 West 3rd Street and the amount of $40 . 50 for 811 West 3rd Street-- Acting Clerk/Auditor. 2 . Authorization to proceed with planting of 250 trees in conjunction with FEMA Tree Replacement Program - Phase II-- Forestry Coordinator. 3 . Request from Waterloo Community Concert Band for FY 95 Budgeted funds in the amount of $2, 327 . 00--Administrative Director. 4 . Request from INRCOG for membership dues in the amount of $26 , 586 . 80--Administrative Director. 5 . Approval of Architectural Design Services Contract with Bossenberger Associates in the amount of $7, 595 . 00 for redesigning the structural system of Young Ice Arena-- Administrative Director. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE July 5, 1994 3 : 30 - 4 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to reimburse cleanup of sewer backup at 1208 Deloris Drive and 2215 Sager Avenue--Insurance Coordinator. 2 . Recommendation on bids received for protective clothing-- Fire Chief . NEW BUSINESS 1 . Recommendation on bids received for fire alarm and intercom entry system for ADA requirement for tenant at Ridgeway Towers Apartments--Housing Director. 2 . Authorization to purchase cash register machines for Byrnes Pool--Recreation & Arts Commission Director. 3 . Recommendation on bids received for paint for the metal gates and concrete walls in Hope Martin Park--Superintendent of Parks . 4 . Recommendation on bids received for audit services for the fiscal year ending June 30, 1994--Budget Analyst . ADD - 5 . Recommendation on quotes received for repairs to cooling chiller at Five Sullivan Brothers Convention Center-- Administrative Director. ADD - 6 . Renewal of annual maintenance agreement with Automated Business Products for print shop--Administrative Director. ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE July 25, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to adjust billing to Albert & Annabelle Olsen for weed mowing for 4 lots to actual cost of $100 . 00-- Superintendent of Streets/Sanitation. 2 . Request from MET Transit to guarantee operating loan in the amount of $450 , 000 . BUDGET LINE ITEMS TO BE AMENDED 1 . Request to revise Line Items for the Police Hiring Grant Budget--Police Chief . 2 . Request to revise Line Items for Police Department General Fund Budget--Police Chief . BILLS PAYMENT ADJOURNMENT Susan Fangman City Clerk FINANCE COMMITTEE June 27, 1994 3 : 30 - 4 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on changes to the ambulance billings for the EMS Division of the Waterloo Fire Rescue--Fire Chief . NEW BUSINESS 1 . Recommendation on quotes received for replacement of hardware for two service doors in the Police Department-- Maintenance Assistant . 2 . Recommendation on quotes received for General Liability, Auto Liability and Umbrella insurance policies--Insurance Coordinator. 3 . Authorization to reimburse cleanup of sewer backup at 1208 Deloris Drive and 2215 Sager Avenue--Insurance Coordinator. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE June 20 , 1994 4 : 00 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for concrete testing equipment--Assistant City Engineer. 2 . Recommendation on bids received for nuclear moisture-density gauge--Assistant City Engineer. 3 . Recommendation on bids received for crime laboratory supplies--Police Chief . NEW BUSINESS 1 . Authorization to purchase and install fencing at Byrnes Park concession area and the east end of the pool--Recreation & Arts Director. 2 . Authorization to purchase a 15 second commercial as part of the marketing of the Waterloo Museum of Art--Recreation & Arts Director. 3 . Request to authorize Claassen Engineering and Surveying, Inc . to prepare Plat of Survey of city-owned property being transferred to Richard L. and Loretta Shirley McKelvie--City Planner. • 4 . Approval of the renewal of Ambulance Malpractice Liability Policy with Western World--Insurance Coordinator. 5 . Approval of the renewal of Worker' s Compensation Program with the League of Iowa Municipalities--Insurance Coordinator. 6 . Authorization to pay U. S . West Communications for charges associated with Strike a Match for Safety telethon--Police Chief . 7 . Authorization to replace concrete at Fire Station #1--Fire Chief . 8 . Recommendation on changes to the ambulance billings for the EMS Division of Waterloo Fire Rescue--Fire Chief . a 1 9 . Authorization to repair damaged garbage truck--Central Garage Superintendent . 10 . Authorization to share One Call membership with Waterloo Water Works--Superintendent of Signs . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE-ITEM TO BE AMENDED 1 . Request to transfer $2 , 307 . 70 from Line Item #1571 - Replacement Parts, Machinery & Equipment to Line Item #1378 - Other Equipment Repair--Central Garage Superintendent . 2 . Request to transfer $502 . 00 from Line Item #1319 to Line Item #1346 for travel expense--Cable Commission. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE June 13 , 1994 4 . 15 p.m. Large Conference Room Roll Call: Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ammunition--Police Chief . NEW BUSINESS 1 . Recommendation on bids received for F.Y. 1994 Flood Control Erosion Repairs--City Engineer. 2 . Authorization for soil screening for contamination on Kingsley Avenue in connection with the Sixth Street Extension Project (West) --Associate Engineer. 3 . Authorization to pay invoice from Don Lentz Heating and Cooling for electrical service for the Boiler Plant Removal Project--City Planner. 4. Authorization to purchase and install security cameras in the Permanent Collection Galleries at the Recreation Commission-- Director of Recreation and Arts Commission. 5 . Garbage refund in the amount of $60 . 00 for 517 Donald Street-- Acting Clerk/Auditor. 6 . Authorization to engage "Energy Group" to help with the energy audit at a cost of $400 . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE June 6, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for radio equipment maintenance--Police Chief . 2 . Authorization to rebid crime laboratory supplies--Police Chief . NEW BUSINESS 1 . Authorization to purchase replacement engine for police undercover car--Central Garage Superintendent . 2 . Authorization to hire Iowa Weed Control for weed control at Central Garage and surrounding area--Central Garage Superintendent . 3 . Recommendation on bids received for parking ticket violations--Budget Analyst . 4 . Authorization to pay invoice from AD-FAX Incorporated for work in conjunction with "Strike A Match for Safety" fund raiser--Police Chief . 5 . Authorization to purchase equipment with money donated in the amount of $3 , 000 . 00--Fire Chief . 6 . Request for funds in the amount of $25, 000 for use by Young Ice Arena for advertisement . 7 . Request for $25, 000 for underlayment of new track at the P.A.S .S . track and football stadium. 8 . Supplemental Agreement with RUST Environment & Infrastructure Inc . for design and construction-related services to anaerobic lagoon and operation and maintenance manual--Administrative Director. 9 . Authorization to strip, sand, seal and varnish doors and paint stripes within City Hall- -Administrative Director. 10 . Sewer refund in the amount of $548 . 70 for 3440 Kingswood-- Acting Clerk/Auditor. 11 . Sewer and garbage refund in the amount of $294 . 60 for Pinnacle Point Condos--Acting Clerk/Auditor. 12 . Authorization to pay repair of safety rail on Fereday curve- -Superintendent of Streets/Sanitation. 13 . Authorization for police grant match to spend $15 , 000 of donated funds for promotional material . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE-ITEM TO BE AMENDED 1 . Request to transfer the amount of $726 . 00 from 1571 to 1371 Building & Grounds Maintenance--Central Garage Superintendent . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE May 23 , 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for waste collection for Ridgeway Towers Apartments--Waterloo Housing Authority Director. 2 . Recommendation on bids received for HUD accounting contracts for Ridgeway Towers Apartments--Waterloo Housing Authority Director. 3 . Recommendation on bids received for the replacement of ball diamond fencing at the Exchange Women' s Softball Complex-- Superintendent of Parks . 4 . Recommendation on bids received for roof repair on salt storage shed--Superintendent of Streets/Sanitation. 5 . Authorization to purchase a barrel of chain--Superintendent of Streets/Sanitation. 6 . Authorization to purchase token ring card for the communication server to complete link to the Black Hawk County AS400 computer system--City Planner. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE May 16, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for sign material sheeting-- Superintendent of Traffic Operations . 2 . Recommendation on quotes received for aluminum sign blanks-- Superintendent of Traffic Operations . 3 . Recommendation on bids received for uniforms for parking maintenance--Superintendent of Traffic Operations . 4 . Authorization to purchase equipment for Hazardous Material Regional Training Center--Acting Fire Chief. 5 . Recommendation on bids received for F.Y. 1994 Railroad Crossing Improvement Program - Traffic Control--Associate Engineer. 6 . Authorization to pay water service replacement bill for 2116 Ansborough Avenue--City Planner. 7 . Installment payments for bus benches fees for the Bench Co-- City Planner. 8 . Authorization to purchase a dock ramp for the Cedar River Park boat ramp at a cost of $1, 725 . 00--Superintendent of Parks . 9 . Authorization to purchase and install playground equipment at various city parks--Superintendent of Parks . 10 . Authorization for payment to Nagle Signs for repairs to the scoreboard at Municipal Stadium in the amount of $1, 582 . 76-- Superintendent of Parks . 11 . Sewer and garbage refund in the amount of $182 . 60 for 320 East 8th Street-Acting Clerk/Auditor. 12 . Garbage refund in the amount of $16 . 00 for 200 Hogle Street- -Acting Clerk/Auditor. 13 . Change Order for ADA step repair at Five Sullivan Brothers Convention Center--Building Official . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEM TO BE AMENDED 1 . Request to transfer the amount of $7, 000 from Line Item No. 1549 (lumber) to 1569 (replacement parts) --Superintendent of Parks . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE May 9, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase brooms for sweepers-- Superintendent of Streets/Sanitation. 2 . Permission for the City of Waterloo and Cedar Valley Labor Management Council to apply for federal funding for labor management training--Personnel Director. 3 . Authorization to purchase brochures for the Hazardous Material Training Center--Acting Fire Chief . 4 . Authorization to purchase aerial photography contact prints- -City Engineer. 5 . Authorization to submit a grant to the Governor' s Traffic Safety Bureau for medical technicians training and one-time purchases of vehicle and emergency medical equipment--Acting Fire Chief . 6 . Consultant agreement with M. Peter Middleton J.D. to train Human Rights Commission Members and handle backlog of cases for four months beginning on May 16, 1994, with a retainer of $1, 500 and at a cost not to exceed $14, 000 . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE May 2 , 1994 6 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for personal protective clothing and equipment--Acting Fire Chief . 2 . Participation of relocation of utility line for the Chain of Lakes Marina located at U. S . 218 and Airport Boulevard--City Planner. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE April 25, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for signs to be placed at the Hazardous Material Regional Training Center--Acting Fire Chief . NEW BUSINESS 1 . Authorization to purchase safety sideline fencing for Prairie Grove diamond, two diamonds at Bontrager Park, and backstop repairs at Bontrager Park--Park Construction Coordinator. 2 . Authorization to purchase fire extinguisher refill materials for the Hazardous Material Training Center--Acting Fire Chief . 3 . Authorization to purchase fire extinguisher equipment and pictogram signs for the Hazardous Material Regional Training Center--Acting Fire Chief . 4 . Authorization to repair ruptured water service, replace butterfly valves, install two back flow preventers at Byrnes pool and replace pedestal drinking fountains at Byrnes and Gates pools--Acting Recreation Director. 5 . Authorization to purchase computer software upgrade for fleet management information--Superintendent of Central Garage. 6 . Garbage refund in the amount of $120 . 00 for 720 South Street--Acting Clerk/Auditor. 7 . Reconsideration of travel policy to allow Police Department to maintain a minimum of five separate credit card accounts- -Police Chief . BUDGET LINE ITEM TO BE AMENDED 1 . Request to transfer the amount of $1, 500 from Line Item No. 1400-Utilities to Line Item No. 1519-Computer Supplies-- Superintendent of Central Garage . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE April 18, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to conduct raffle to sell 1984 Chevrolet Corvette--Police Chief . 2 . Authorization to contract with Twin City Testing for soil testing on Kingsley Avenue in conjunction with Sixth Street Extension project--City Engineer. 3 . Authorization to repair physio control battery charger-- Acting Fire Chief . 4 . Authorization to update server system for Waterloo Fire Rescue--Acting Fire Chief . 5 . Garbage cancellation in the amount of $24 . 00 for 801 Easton Avenue--Acting Clerk/Auditor. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE - April 11, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for ADA entrance and door improvements at City Hall, Recreation Center, and Five Sullivan Brothers Convention Center--Building Official . NEW BUSINESS 1 . Authorization to sell scrap from old Vac-All-Superintendent of Central Garage . 2 . Request to hire previously awarded auctioneer services for sale of excess equipment--Superintendent of Central Garage . 3 . Authorization to seek bids for ammunition, crime lab supplies and radio equipment maintenance for FY 95--Police Chief . 4 . Authorization to pay lien on forfeited vehicle--Police Chief . 5 . Authorization to repair stump grinding machine--Park Superintendent . 6 . Authorization to seek bids for asbestos abatement contractors for property located at 109 Phillips Street, 218 East llth Street, 2534 West Ridgeway Avenue and 2526 West Ridgeway Avenue--City Planner. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEM TO BE AMENDED 1 . Request to transfer the amount of $8 , 000 from 1400-Utility Services to 1378-Other Equipment Repair. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE April 4, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for auctioneer for sale of seized, found and abandoned property--Police Chief . • 2 . Recommendation on bids received for purchase of a FAX machine--Superintendent of Traffic Operations . NEW BUSINESS 1 . Authorization to purchase 2 office desk chairs-- Superintendent of Street/Sanitation. 2 . Authorization to install electrical equipment for the Hazardous Material Regional Training Center Tower--Acting Fire Chief . 3 . Authorization to initiate a consolidated office supply purchasing agreement with Black Hawk County--Insurance Coordinator. 4 . Recommendation on bids received for ADA entrance and door improvements at City Hall, Recreation Center, and Five Sullivan Brothers Convention Center--Building Official . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE March 28, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for Iowa Uniform Citation and Complaint forms--Police Chief . NEW BUSINESS 1 . Authorization to sell vac-all sweeper--Superintendent of Central Garage . 2 . Authorization to seek bids for combination vacuum - high pressure flusher truck for use by sewer maintenance-- Superintendent of Water Pollution/Flood Control . 3 . Authorization to seek bids for security fencing at the Treatment Plant on Easton Avenue--Superintendent of Water Pollution/Flood Control . 4 . Authorization to seek bids for lawn mowing equipment-- , Superintendent of Water Pollution/Flood Control . 5 . Authorization to seek bids for shoring material for sewer maintenance--Superintendent of Water Pollution/Flood Control . 6 . Authorization to seek bids for cleaning the trickling filters--Operations Coordinator of Water Pollution/Flood Control . 7 . Authorization to seek bids for signs to be placed at the Hazardous Material Regional Training Center--Acting Fire Chief . PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BUDGET LINE ITEM TO BE AMENDED ADD - 1 . Request to increase Law Enforcement Trust Fund Budget #240, Revenue Line Item 3299, and Expenditure Line Item #1528 by $7, 700 from the budgeted $3 , 500--Police Chief. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE March 21, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for restroom concrete block and flat work for Tibbits, Valley View and Galloway Parks-- Park Superintendent . 2 . Recommendation on bids received for golf course topdressing- -Park Superintendent . 3 . Recommendation on bids received for golf course score cards- -Park Superintendent . NEW BUSINESS 1 . Authorization to conduct canine recertification--Police Chief . 2 . Authorization to seek bids for re-roofing of Fire Station #4 located at 1200 Ansborough Avenue--Acting Fire Chief . 3 . Sewer refund in the amount of $126 . 18 for 800 West Fourth Street--Acting Clerk/Auditor. 4 . Sewer and garbage refund in the amount of $49 . 02 for 219 Reber Avenue--Acting Clerk/Auditor. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE March 14 , 1994 6 : 15 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to repair street sweepers--Superintendent of Central Garage . 2 . Sewer refund in the amount of $458 . 40 for 1040 and 1108 Patrick Court--Acting Clerk/Auditor. 3 . Garbage and sewer refund in the amount of $175 . 95 for 302 Reber Avenue--Acting Clerk/Auditor. 4 . Garbage refund in the amount of $127 . 20 for 2827 University Avenue--Acting Clerk/Auditor. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor 1 FINANCE COMMITTEE WORK SESSION March 9, 1994 4 : 30 p .m. First Floor Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. 1 . Review budget printouts . ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE March 7, 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for auctioneers for sale of seized, found and abandoned property--Police Chief . 2 . Authorization to purchase certificates for both internal and external recognition programs--Police Chief . 3 . Authorization to solicit bids for renewal of General Liability, Auto Liability and Umbrella Liability insurance policies--Insurance Coordinator. 4 . Authorization to seek proposals for the Workers Compensation policy--Insurance Coordinator. 5 . Authorization to submit proposals for public entity group purchase of life and long term disability insurance, stop loss insurance and services for third party administrator and utilization review--Insurance Coordinator. 6 . Sewer refund in the amount of $351 . 32 for 615 East 4th Street--Acting Clerk/Auditor. 7 . Garbage refund in the amount of $90 . 00 for 711 West 5th Street--Acting Clerk/Auditor. PRE-AUTHORIZATION TO EXPEND OVER $300 . 00 BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor FINANCE COMMITTEE February 28 , 1994 6 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS • 1 . Recommendation on bids received for door security camera • system at Ridgeway Towers Apartments--Executive Director of • Waterloo Housing Authority. NEW BUSINESS 1 . Authorization to purchase air handler coil replacement for the Five Sullivan Brothers Convention Center--Building Maintenance Supervisor. 2 . Authorization to purchase one pulse oximetry unit for ambulance--Fire Chief . --' Material Regional Training Center 'from McLebd 'Fe ep ane � Systems Company--Acting Fire Chief . 4 . Recommendation on quotes received for stop sign faces-- Superintendent of Traffic Operations . 5 . Authorization to seek bids for FAX machine for use by Traffic Operations and Parking Maintenance Departments-- Superintendent of Traffic Operations . 6 . Request from Bruce Kaesser, 1730 East Avenue, to amend the 1994 Garbage Exemption Forms--Acting Clerk/Auditor. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting City Clerk/Auditor Finance Committee February 21, 1994 6 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1 . Recommendation on bids received for turf supplies and golf accessories bids--Parks Department . NEW BUSINESS 1 . Authorization to paint offices and replace damaged carpet with floor tile at Street Department--Superintendnet of Streets/Sanitation. 2 . Authorization to seek bids for Iowa Uniform Citation and Complaint Forms--Police Chief . 3 . Approval of payment of liability claim in the amount of $138 . 50 for sewage backup at 1325 Avon--Insurance Coordinator. 4 . Approval of payment of liability claim in the amount of $1, 010 . 98 for sewage backup at 247 N. Hackett Road-- Insurance Coordinator. 5 . Authorization to purchase training suits for the Hazardous Material Regional Training Center--Acting Fire Chief . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor Finance Committee February 14 , 1994 6 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1 . Authorization to purchase Rescue Alive ice rescue craft and flotation devices--Acting Fire Chief . 2 . Recommendation to cancel police clothing and accessories agreement with Yore Uniform Shop and authorization to enter into an agreement with Palace Clothiers--Police Chief. 3 . Recommendation on bids received for computer equipment and printers for the Hazardous Material Regional Training Center--Acting Fire Chief . NEW BUSINESS 1 . Garbage refund in the amount• of $30 . 00 for 451 Reed Street-- Acting Clerk/Auditor. 2 . Request from Debra Dolan, 226 Cutler Street, to amend the 1994 garbage exemption form--Acting Clerk/Auditor. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor Finance Committee February 7, 1994 6 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1. Recommendation on bids received for auctioneer services for sale of surplus property--Building Maintenance Supervisor. NEW BUSINESS 1 . Authorization to sell police dog Dando and purchase a replacement--Police Chief . 2 . Authorization to seek bids for 1994 marked police vehicles-- Police Chief . 3 . Authorization to purchase Rescue Alive ice rescue craft and flotation devices--Acting Fire Chief . 4 . Authorization to purchase aerial photography targets for Geographic Information System (GIS) --Bob Stevenson. 5 . Recommendation to cancel police clothing and accessories agreement with Yore Uniform Shop and authorization to enter into an agreement with Palace Clothiers--Police Chief . 6 . Authorization to purchase a high speed dot matrix printer-- Acting Clerk/Auditor. 7 . Authorization to contract with Chase N. Sergeant & Associates Technical Training and Consultation to teach confined space classes--Acting Fire Chief. 8 . Garbage refund in the amount of $70 . 00 for 518 Adrian Street--Acting Clerk/Auditor. 9 . Garbage refund in the amount of $12 . 00 for 87 Mulberry Street--Acting Clerk/Auditor. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor Finance Committee January 24 , 1994 6 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1 . Recommendation of bids received for moving of office furnishings and equipment of the Waterloo Housing Authority to 620 Mulberry Street (former East Side Library) --Waterloo Housing Director. 2 . Recommendation on ADA elevator improvements for City Hall, Library, Five Sullivan Convention Center and Recreation Center--Building Official . NEW BUSINESS 2 . Recommendation of bids received for contractor' s equipment and radio insurance coverage--Insurance Coordinator. 3 . Garbage refund in the amount of $40 for 2035 Independence Avenue--Acting Clerk/Auditor. BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor Finance Committee January 18, 1994 6 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1 . Recommendation to reject bids for computer equipment at the Hazardous Material Regional Training Center and authorization to rebid computer equipment--Acting Fire Chief . NEW BUSINESS 1 . Authorization to purchase equipment to construct a rappeling device for the training tower at the Hazardous Material Regional Training Center--Acting Fire Chief . 2 . Authorization to hire an instructor for a course to be given by the Hazardous Material Regional Training Center--Acting Fire Chief . 3 . Authorization to purchase a gas furnace for the East Fifth Street parking ramp restroom--Superintendent of Parking Maintenance Department . 4 . Sewer refund in the amount of $66 . 90 for 4554 Hoff Road-- Acting Clerk/Auditor. 5 . Approval of replacement batteries for Life Pak defibrillators and EKG monitors for the ambulances--Acting Fire Chief . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor 1 Finance Committee January 10, 1994 6 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. OLD BUSINESS 1 . Recommendation on bids received for two overhead doors and operators for #4 Fire Station--Acting Fire Chief . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor Finance Committee January 3 , 1994 6 : 30 p .m. Large Conference Room Roll Call : Members : Chairperson Barb Krizek Frank Mollenhoff Jerry Anders Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase two pulse oximetry units for ambulances--Acting Fire Chief . 2 . Authorization to purchase clothing, accessories, and equipment for new officers hired in association with the Federal Police Hiring Supplement Program Grant--Police Chief . BILLS PAYMENT ADJOURNMENT Tom Campbell Acting Clerk/Auditor 1