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HomeMy WebLinkAbout1997 BUILDING & GROUNDS COMMITTEE December 15, 1997 4:15 - 4 :20 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to seek bids for tuck pointing and exterior painting of the Central Garage building located at 1314 Black Hawk Street--Superintendent of Central Garage. 2 . Authorization to proceed with negotiations for acquisition of property located at 1500 and 1502 Washington Street--City Planner. 3 . Authorization to proceed with Warren Golf Course Pro Shop remodeling project--Superintendent of Parks . ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE December 1, 1997 5 :30 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Authorization to proceed with the renovation of former City Hall Jail for evidence/storage area for Police Department-- Administrative Director. 2 . Update on Riverview Recreational Plan--Administrative Director. NEW BUSINESS 1 . Approval of an application for Statewide Recreational Trails Program funding for Sergeant Road/Cedar Prairie Trail Connection--City Planner. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 24, 1997 4 :50 - 4 :55 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Review of sale and conveyance of property formerly known as 320 Park Road--City Planner. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 10, 1997 5 :35 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for installation of a heating and cooling air handler for the Theater at the Recreation & Arts Center--Administrative Director. 2 . Authorization to replace city hall entry doors facing Mulberry Street--Administrative Director. 3 . Review of renovation of former jail area of City Hall at a cost not to exceed $19, 000 . 00 to be used for Police Department Property storage--Administrative Director. ADJOURNMENT Nancy Eckert City Clerk • BUILDING & GROUNDS COMMITTEE November 3 , 1997 5 :30 - 5 :35 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids for installation of a heating and cooling air handler for the Theater at the Recreation & Arts Center--Administrative Director. 2 . Recommendation on bids received for laundry room washer and dryer at Ridgeway Towers, 225 W. Ridgeway Avenue--City Planner. ADJOURNMENT Nancy Eckert City Clerk • BUILDING & GROUNDS COMMITTEE October 20, 1997 5 : 10 - 5 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to relocate the Building Maintenance Office to the former Credit Union Office--Administrative Director. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 13 , 1997 4 : 15 - 4 :20 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for street approach, maintenance service drive and patio at Ridgeway Towers, 225 W. Ridgeway Avenue--City Planner. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 22, 1997 5 : 15 - 5 :20 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids to replace the street approach, maintenance service drive and patio at 225 W. Ridgeway Avenue--City Planner. 2 . Authorization to repair and install sheetrock wall and ceiling covering at Memorial Hall, City Hall Annex, and 5 Sullivan Brothers Convention Center--Administrative Director. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 15, 1997 5 : 00 - 5 : 10 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to repair air handler chiller at the Airport Terminal--Administrative Director. 2 . Authorization to relocate the sound system speakers in Rooms 21-23 at the Five Sullivan Brothers Convention Center-- Administrative Director. 3 . Approval of a track system for the scoreboard at Young Arena--Young Arena Manager. 4 . Authorization to proceed with sale and disposal of excess right-of-way acquired in conjunction with the Shaulis Road Reconstruction Project--City Planner. ADJOURNMENT Nancy Eckert City Clerk • BUILDING & GROUNDS COMMITTEE August 25, 1997 5 : 05 - 5 : 15 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to make roof repairs to the former Rath administration building--Housing Block Grant Program Manager. 2 . Authorization to install metal halide lighting for Airport Maintenance Shop--Administrative Director. 3 . Approval of Building Controls Replacement for City Hall, Recreation & Arts Center and the Library--Administrative Director. 4 . Authorization to proceed with sale of excess right-of-way acquired as part of the Shaulis Road Reconstruction Project- -City Planner. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 18, 1997 5 : 15 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Approve demolition and removal of all steel and plumbing from the City Hall Jail--Administrative Director. NEW BUSINESS 1 . Update on timeclocks in City Hall--City Clerk. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 11, 1997 5 : 15 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to proceed with acquisition of 72 acres of property located along Highway 218--City Planner. 2 . Authorization to seek proposal for a structural analysis for the placement of modular chiller units in the penthouse and a cooling tower on the roof of the 5 Sullivan Brothers Convention Center--Administrative Director. 3 . Approve demolition and removal of all steel and plumbing from the City Hall Jail--Administrative Director. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 4, 1997 5 : 10 - 5 : 30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for janitorial contract for City Hall, Carnegie Annex and Police Training Center-- Administrative Director. 2 . Request to install eight ductless Sanyo air conditioning units at Memorial Hall--Administrative Director. 3 . Update on new Sanitation/Storage Building (Home Depot) -- Administrative Director. 4 . Review of proposed E-Mail Policy--Administrative Director. ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 21, 1997 5 : 35 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. UNFINISHED BUSINESS 1 . Recommendation on bids received for property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets and authorization to proceed with sale and conveyance . NEW BUSINESS 1 . Authorization to purchase three additional ceiling fans-- Police Chief . ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 14, 1997 5 : 25 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Request to re-roof Fire Station #1 living quarters, Street Department northwest quadrant, City Hall northeast quadrant and City Hall Annex addition--Administrative Director. 2 . Recommendation on bids received for property generally located on E. Mullan Avenue between Mulberry and Lafayette Streets and authorization to proceed with sale and conveyance--City Planner. ADJOURNMENT Nancy Eckert Acting City Clerk 1 l • BUILDING & GROUNDS COMMITTEE June 9, 1997 5 :30 - 5 :35 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to proceed with sale and conveyance of city- owned property located adjacent to 1903 Lafayette Street-- City Planner. 2 . Approval of additional costs to purchase Home Depot facility, including shelving, stairways, elevator, etc . -- Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE June 2, 1997 5 : 55 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to purchase replacement exit lighting for the Recreation & Arts Center--Administrative Director. 2 . Recommendation on bids received for seven replacement air conditioning units for Ridgeway Towers Apartments--City Planner. 3 . Recommendation on bids received for repainting exterior metal trims at Ridgeway Towers Apartments--City Planner. ADJOURNMENT Susan Fangman City Clerk • BUILDING & GROUNDS COMMITTEE May 27, 1997 5 :55 - 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Approval of Change Order for a net increase of $42, 992 . 00 in conjunction with Phase I of the East and West 5th Street Parking Ramps--Building Official . ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE May 19, 1997 5 :25 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Approval of roof repair at Gates Park Activity Center (formerly Krieg School) --Administrative Director. ADJOURNMENT Susan Fangman City Clerk • BUILDING & GROUNDS COMMITTEE May 12, 1997 5 :30 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for architectural services for Garbage Truck Parking Garage and Cold Storage Building-- Building Official . 2 . Authorization to seek bids for westside parking garage lighting--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE May 5, 1997 4 :20 - 4 :25 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for architectural services for Garbage Truck Parking Garage/Official Building and Cold Storage Building--Building Official . ADJOURNMENT Susan Fangman City Clerk C ‘1/14e BUILDING & GROUNDS COMMITTEE April 28, 1997 5 :35 - 5 :45 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Approval of Change Order for a net increase of $7, 745 . 00 in conjunction with West Fifth Street Parking Ramp Renovation-- Building Official . 2 . Authorization to seek bids for replacement of emergency and exit lighting at the Recreation & Arts Center-- Administrative Director. 3 . Approval of cooling plant analysis by the Energy Group at the Five Sullivan Brothers Convention Center--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE April 21, 1997 4 :50 - 4 : 55 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1. Recommendation on bids received for installation of pressure reducing valve at the Five Sullivan Brothers Convention Center--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE April 14, 1997 4 :25 - 4 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1. Recommendation on bids received for elevator maintenance at Ridgeway Towers Apartments--City Planner. 2 . Authorization to seek bids for janitorial services for City Hall, Carnegie Annex and Police Department Training Center-- Administrative Director. 3 . Review and approval of Home Depot material location and authorization to seek request for proposals--Administrative Director. 4 . Authorization _to purchase used shelving for city departments--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE April 7, 1997 5 : 15 - 5 :40 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek proposals for bulk purchase of chemical and service for treatment of boilers in all city buildings--Administrative Director. 2 . Authorization to seek bids for installation of fluorescent light fixtures and a drop ceiling in rooms 21-23 at the Five Sullivan Brothers Convention Center--Administrative Director. 3 . Authorization to install pressure reducing valve in the domestic water service of the Five Sullivan Brothers Convention Center--Administrative Director. 4 . Authorization to seek proposals for replacement of roofs at Fire Station #1 living quarters, City Hall Annex North 1/2 and Street Department N.W. --Administrative Director. 5 . Authorization to seek proposals for replacement/update of boilers 1 and 2 at the Five Sullivan Brothers Convention Center and the East Wing boiler at the Recreation & Arts Center--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 24, 1997 5 :25 - 5 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on bids received for removal of tires from 2243 Independence Avenue in conjunction with Bishop Avenue extension project--City Planner. 2 . Authorization to request quotes for proposed sound system replacement at the Five Sullivan Brothers Convention Center- -Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 17, 1997 5 :20 - 5 :25 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to seek bids to repair block wall on the northwest corner of Street Department Garage--Administrative Director. 2 . Authorization to repair the handicap ramp and sidewalk for the Mulberry Street entrance of City Hall--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE March 3 , 1997 4 :45 - 5 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Approval of sale and conveyance of excess right-of-way acquired in conjunction with Sixth Street Extension project- -City Planner. 2 . Authorization to install replacement pre-cool coil in air handler ##4 at the Five Sullivan Brothers Convention Center-- Administrative Director. 3 . Authorization to seek bids to replace existing light fixtures in the dishmachine area at the Five Sullivan Brothers Convention Center--Administrative Director. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 24, 1997 5 :45 - 6 : 00 Large Conference Room Roll Call : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. 1 . Discussion of donation of canopy and structure by Home Depot to the City of Waterloo--Administrative Director. 2 . Request to seek bids for radiant heat installation at various Maintenance areas--Administrative Director. Adjournment . Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 17, 1997 6 : 00 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Request of Bill Howard to purchase excess right-of-way acquired in conjunction with West Sixth Street Extension project to use to create a parking lot for apartment building and scenic landscaped mini-park--City Planner. 2 . Approval of landscape architectural services for Phase VI of the Window on Waterloo Project--City Planner. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE February 10, 1997 5 : 00 - 5 : 10 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Authorization to proceed with negotiations for sale and conveyance of the former Van Eaton School--City Planner. 2 . Review and approval of contract with Craig D. Ritland, Landscape Architect, for architectural services to formulate a plan along MidPort Boulevard from Airline Boulevard to Wagner Road--City Planner. ADJOURNMENT Susan Fangman City Clerk BUILDING & GROUNDS COMMITTEE January 27, 1997 4 :25 - 4 :30 p.m. Large Conference Room Roll Call : Members : Chairperson Scott Jordan Jerry Anders John Murphy Approval of Agenda, as proposed. NEW BUSINESS 1 . Recommendation on proposals received to replace window blinds in Mayor' s office--Administrative Director ADJOURNMENT Susan Fangman City Clerk - -