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HomeMy WebLinkAbout1999 WATERLOO CULTURAL & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Cultural &Arts Commission was held on Tuesday, May 18, 1999, 2:30 p.m. at the Waterloo Center for the Arts. The Board meeting was called to order by Chairperson Mary Ann Burk with the following members present: Mike Broshar,Nancy Grimes, Liz Petersen, Steve Showers, Don Singer. Staff: Cammie Scully, Paulette Hawkenson, Marlene Ackerman, Christy Kauten, Mike Guild, Kent Shankle, Lonzo Coleman, Kae Lind. Moved by Showers, seconded by Petersen, the minutes be approved. Carried. Moved by Grimes, seconded by Broshar,the financial report be approved. Carried. Cammie requested to move the meeting date for future board meetings. It was decided that future board meetings will be held on the fourth Tuesday of each month at 2:30 p.m. The next board meeting will be held on Tuesday June 22, 1999, 2:30 p.m. Board members introduced themselves to the Staff. The staff introduced themselves to the board and briefly described their current positions and responsibilities. Mary Ann commended the staff for their hard work. Paulette reviewed for the Board the current position of the budget, which is shared with Leisure Services until the end of this fiscal year. Starting July 1st, the Waterloo Center for the Arts will have its own budget. The Board requested to see a list of bills paid each month. The Municipal Band and the Metropolitan Choral will soon be part of the Waterloo Center for the Arts. They will share the west wing office space located next to the Symphony's office. Cammie gave an overview of the upcoming summer events which include: Rooftop Jazz on July 3rd with rain date scheduled for July 4th, Riverside Café, Champagne Cruises, and the Municipal Band Concert on Sunday July 18. There will also be a reception on Friday, June 4 at 4:00 p.m., for the Rolling Art, the students will attend the reception and the garbage trucks will be on display. The students and the garbage trucks will be in the My Waterloo Days parade following the reception. The Board each received an Attendance Report, prepared by Mike Guild, for April that included the revenue and In Kind donations for the month. Mike also prepared a quarterly report for the In Kind donations for the Waterloo Schools. Cammie informed the board of the changes in maintenance. The City will be responsible for maintenance in the Center for the Arts except for custodial maintenance and enhancement. The City will take a portion of our budget to pay for maintenance. Singer informed the Board of the needed repairs to seats in Law Court Theatre. The Board agreed with the need for repairs but no decision was made at this time. Minutes Continued: Board discussed the Community Playhouse fees for building use. The board decided the fee per square foot would remain the same for the FY1999. A letter will be sent to the playhouse to inform them of this decision and will inform them that there will be changes in the fees for the FY2000. The Center for the Arts is currently taking loads of garbage to the dump for the Community Playhouse. Cammie suggested that in the future the playhouse should be responsible for their loads of garbage. A sub-committee was formed to make a decision on the finances with the playhouse. The committee included Mike Broshar as the Chairman, Nancy Grimes, and Don Singer. The committee will meet together on Friday May 28,at 12:00 noon and will meet with the playhouse before the next Board meeting (June 22). The Board decided on the following Sub-Committees: Personnel, Arts Advisory, and Finance, which will include building and grounds and rentals. New signs for the building have been ordered. The new signs will include larger letters and will be placed in front of Petersen Town Hall. The Board discussed the building rededication. This will take place on Friday, June 18 at 5:30- 8:00 p.m. The theme is "Jump into Cooperation". The board decided against Sky Diving at the rededication. The Symphony, Playhouse, Municipal Band , and Metropolitan Choral will each have a ten minute performance. It will also include the cutting of the ribbon by Mayor Rooff, refreshments, kids crafts,and other activities. Meeting Adjourned at 4:00 p.m. Christy Kauten MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MAY 11, 1999 The meeting was called to order by Rachelle Brown at 7:31 a.m. at City Hall's Mollenhoff Room. Present: Bob Molinaro, Esther McGuire, Bob Klieman, Aundra Meeks, Bill Robert, Don Hoth, Rachelle Brown, Leisure Services Director Paul Huting, Park Superintendent Bill Bachman, Golf Coordinator Dean Fagerlind, Sports Commissioner Tom Reardon, Councilmen Harold Getty and Dr. Bill Gronen, Tim Jamieson of the Waterloo Courier, Lonnie Nemmers of the Waterloo Convention and Visitors Bureau. Absent: Chair Dr. Miller and Mark Weidner. Brown requested approval of the Agenda. Motion by McGuire to approve the Agenda, seconded by Hoth. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth, Brown, Robert. Nays: None. Motion carried. Brown requested approval of the April Minutes as mailed. Motion by Molinaro to approve the April Minutes with comments, seconded by Hoth. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth, Brown, Robert. Nays: None. Motion carried. Molinaro stated in the public's interest the following comments regarding the golf pro contracts: 1) Contractors do not get benefits; 2) it is alleged the pros are not making money; 3) the pros do not get pay increases because they are contractors; 5)he fully subscribes to an audit of all golf pro operations at the three pro shops. Molinaro said a contract is a contract. Brown requested approval of the bills. Molinaro motioned for approval, seconded by Hoth. Molinaro requested that the golf equipment lease fees be capitalized,not out of the operation budget. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth,Robert, Brown. Nays: None. Motion carried. Brown introduced Lonnie Nemmers of the Waterloo Convention and Visitors Bureau. Nemmers requested the Commission provide free/reduced cost golf passes for their"Visiting Friends and Relatives" promo- tion. Molinaro stated other respectable organizations have made similar requests and the previous Park Board turned them down. Molinaro recommended the request be submitted to the Golf Improvement Committee and that the Committee review the policy, seconded by Hoth. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth, Robert, Brown. Nays: None. Motion carried. Huting stated the Mayor has requested the Commission plan for the construction of a skate park facility. Reardon stated a proposed park would be for BMX bikers, in-line skaters, and skateboarders. Discussion followed. Motion by Moliinaro to refer the plan to the Sports Committee and that they look to combine it with other projects, seconded by Hoth. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth, Robert, Brown. Nays: None. Motion carried. Brown brought forth the Mayor's request that an internal audit of golf pro shop operations be held. Discussion followed. Motion by Molinaro to approve the process, seconded by Hoth. Ayes: Molinaro, McGuire, Klieman, Meeks, Hoth,Robert, Brown. Nays: None. Motion carried. Huting stated Dr. Miller will contact members to serve on the audit team. Robert left at 8:25 a.m. Mayor entered meeting at 8:30 a.m. Minutes Waterloo Leisure Services Commission Meeting Tuesday, May 11, 1999 Page Two Huting updated the board on the following: • Sports programs; • Golf projects; • Living Roadside Trust Fund Project; • Office renovation; • Mayor/Council goals; • Young Arena Committee Meting; • Riverview Recreation meeting. McGuire left meeting at 8:40 a.m. Next meeting date: June 8, 1999, 7:30 a.m. at City Hall. Meeting adjourned at 8:51 a.m. Signed this 8th day of J ne 1999, r—/ Don oth, Secretary 5/99Minutes MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, APRIL 13, 1999 The meeting was called to order by Dr. Miller at 7:31 a.m. at City Hall's Mollenhoff room. Present: Dr. Kent Miller, Bob Molinaro, Mark Weidner, Bob Klieman, Aundra Meeks, Bill Robert, Don Hoth, Leisure Services Director Paul Huting, Park Superintendent Bill Bachman, Sports Commissioner Tom Reardon, Young Arena Manager Chris Dolan, Councilman Harold Getty, Pat Kinney of the Courier, Doc Grauberger of the Cedar River Festival. Absent: Rachelle Brown and Esther McGuire. Dr. Miller requested approval of the Agenda. Motion by Molinaro to approve the Agenda, seconded by Weidner. Ayes: Molinaro, Weidner, Klieman, Hoth, Meeks, Robert, Miller. Nays: None. Motion carried. Dr. Miller requested approval of the December Minutes. Motion by Hoth to approve the December Minutes, seconded by Molinaro. Ayes: Molinaro, Weidner, Klieman, Hoth, Meeks, Robert, Miller. Nays: None. Motion carried. Dr. Miller requested approval of the Minutes. Motion by Klieman to approve the March Minutes, seconded by Molinaro. Ayes: Molinaro, Weidner, Klieman, Hoth, Meeks, Robert, Miller. Nays: None. Motion carried. Huting introduced Doc Grauberger of the Cedar River Festival, an annual environmental, music and arts event held to celebrate the Cedar River. The Cedar River clean-up dates are July 10`h and 11th with the Festival held July 18th at Cedar River/ Exchange Park. The Festival would clean-up and provide necessary insurance coverage per City Clerk. Grauberger stated the Festival seeks approval to charge admission to help defray costs of the festival. Discussion followed. Motion by Weidner to approve the Festival's request to charge admission, seconded by Hoth. Ayes: Molinaro, Weidner, Klieman, Hoth, Meeks, Robert, Miller. Nays: None. Motion carried. Huting introduced Chris Dolan, Young Arena Manager. Dolan proposed fee increases to offset ice maintenance expenses. Proposed increases are as follows: Current Proposed Summer ice $95.00 S105.00 Winter prime time contracted $90.00 S100.00 Winter non-prime time $80.00 $90.00 Year Round non contracted (all day) S 110.00 S 110.00 Public skating admission $2.00 $3.00 Public skate rental $2.00 $2.00 School Groups Wkday mornings $1.00 $2.00 School Groups Skate rental $1.00 S 1.00 Motion by Klieman to approve the proposed increases, seconded by Robert. Discussion followed. Molinaro requested those 12 years of age and younger be exempt from fee increase. Molinaro moved to exempt children 12 years of age and younger from the proposed public skating admission, seconded by Robert. Ayes: Molinaro, Weidner, Klieman, Hoth, Meeks, Robert, Miller. Nays: none. Motion carried. Molinaro recommended the Young Arena Committee consider implementing a skating pass similar to the Junior Morning golf pass. Minutes Waterloo Leisure Services Commission Page Two A break was held from 7:50 a.m. to 8:00 a.m. while Sang-Ki Han was summoned to direct the Commission on going into a closed session. The Commission proceeded until the need arose to go into executive session. Dr. Miller brought forth the request by the former Park Board's Golf Improvement Committee to modify the golf pro contract. The Committee requested eliminating the 8%paid by the pros on gross sales collected on food and beverage, but retain 8% of gross revenues collected on cart rentals. Dr. Miller stated a verbal intent was made during the past contract negotiations to review the matter and it had not yet been resolved. Motion by Molinaro to keep the golf pro contracts as is, Robert seconded.Discussion continued. Molinaro stated both Devine and Meyer are content with the present contract, only Holton is dissatisfied and he had not submitted documentation supporting a hardship. Hoth stated the previous administration decided on the 8% clause in the contract. Molinaro then stated the pros raised their concession prices to accommodate the 8%. The vote was taken. Ayes: Molinaro, Weidner, Robert. Nays: Klieman, Meeks, Hoth, Miller. Motion failed. Molinaro changed his vote to Nay. Motion by Hoth to eliminate the 8% clause on food and beverages, seonded by Klieman. Ayes: Klieman, Meeks, Hoth, Dr. Miller. Nays: Molinaro, Weidner, Robert. Molinaro changed his vote to Aye. Dr. Miller distributed the list of Committees and their members. Molinaro requested to go into executive session at 8:36 a.m. Sanj Ki Han, Assistant City Attorney was summoned. Molinaro withdrew the request at 8:44 a.m. Dr. Miller stated all future meetings will be held on the second Tuesdays, 7:30 a.m. in the Mollenhoff Room at City Hall. Huting updated the board on the following: • Office renovation; o South Hills Irrigation Project; • Gates Cart Building; o Black Hawks Hockey Contract; • Riverview Recreation Area; o Cedar River/Exchange Disc Golf Course; • Riverfront Stadium. Next meeting date: May 11, 1999, 7:30 a.m. at City Hall. Meeting adjourned at 8:51 a.m. Signed this 11th ay of May 1999, D n Hoth, Secretary 4/99Minutes MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MARCH 9, 1999 The meeting was called to order by Dr. Miller at 7:02 a.m. at City Hall's Mollenhoff room. Present: Dr. Kent Miller, Rachelle Brown, Bob Kleiman, Bill Robert, Don Hoth, Esther McGuire, Leisure Services Director Paul Huting, Bill Bachman, Golf Coordinator Dean Fagerlind, Sports Commissioner Tom Reardon, Councilmen Harold Getty and Dr. Bill Gronen, Mayor John Rooff, golf pro Andy Devine, Tim Jamieson of the Courier, Milt Dakovic and Craig Ritland of the Northeast Iowa Cyclone Club. Absent: Mark Weidner, Bob Molinaro and Aundra Meeks. Dr. Miller welcomed all to the meeting. He stated Mayor Rooff appointed him as chair of the newly appointed Leisure Services Commission. Everyone in attendance introduced themselves. Dr. Miller stated Agenda item "Request to Modify Golf Pro Contract" has been pulled and will be placed on April's meeting agenda. Motion by McGuire to approve the Agenda as amended, seconded by Brown. Ayes: Brown, Klieman, Robert, Hoth, McGuire, Dr. Miller. Nays: none. Motion carried. Dr. Miller requested nominations for vice chair. Motion by Hoth to nominate Brown for vice chair, seconded by Klieman. Ayes: Brown, Klieman, Robert, Hoth, McGuire, Dr. Miller. Nays: none. Motion carried. Dr. Miller requested nominations for secretary. Motion by McGuire to nominate Hoth for secretary, seconded by Robert. Ayes: Brown, Klieman, Robert, Hoth, McGuire, Dr. Miller. Nays: none. Motion carried. Huting distributed a copy of the City Ordinance outlining the duties of the Leisure Services Commission. Huting distributed a copy of the Northeast Iowa Cyclone Club's request for a shotgun start at Warren Memorial for their Annual Golf Outing June 8, 1999. Hoth voiced a concern that concessions would be taken away from the pros due to their banquet being scheduled elsewhere. McGuire stated two requests were denied in 1998 and did not want to set a precedent. Dr. Miller voiced concerns about setting precedent also. Motion by Hoth to respectively deny the Northeast Iowa Cyclone Club's request for a shotgun start June 8, 1999, seconded by McGuire. Ayes: Brown, Klieman, Robert, Hoth, McGuire, Dr. Miller. Nays: none. Motion carried. Dr. Miller summarized the duties and accomplishments of the Park Improvement Committee and the Golf Improvement Committee. Reardon said the Rec Center had two sports-related committees: the Sports Committee and the Young Arena Committee. Miller requested members Waterloo Leisure Services Commission Meeting Tuesday, March 9, 1999 Page Two interested in serving on a committee contact Huting, though no more than four Commission members could serve on any one committee. Huting brought forth for review the 1999 Right of Way Mowing Bids. Professional Lawn Care was the only bidder at $29.97 per acre. Huting reviewed for the new members the mowing operation of the Leisure Services Commission. Discussion followed. Motion by Hoth to approve the bid submitted by Professional Lawn Care of$29.97 per acre, seconded by Klieman. Ayes: Brown, Klieman, Robert, Hoth,McGuire, Dr.Miller.Nays: none. Motion carried. Dr. Miller brought up for discussion when to hold future meetings. The consensus was to hold Commission meetings the second Tuesday of the month, at 7:30 a.m., in the Mollenhoff Room at City Hall. Next meeting date: April 13, 1999. Meeting adjourned: 7:40 a.m. Signed this i'3 '-4' day of April 1999, on Hoth, Secretary Minutes399