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HomeMy WebLinkAbout1998 WATERLOO RECREATION & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Recreation& Arts Commission was held on Thursday, sdav, December It), 1998, 12:00PM at the Waterloo Recreation Ails Center. The Board meeting was called to order by Chairman Petersen with the following members present: Anders, Brown,Burk, Kammeyer, Klicman, Robert, Showers, Singer,and Stall: Reardon, Gallagher, Scully, Shankic, Dolan, I lawkenson, Petullo. Also present: Mayor John Rooff, Bob Stevenson Mayor Rooff addressed the Board on the proposed plan of the reorganization of the Park, Recreation and Arts departments. A Review Committee has been meeting and has worked out the general stricture plan for a new department. The Park Commission and the Recreation Commission would join together under a new Leisure Services Department. The plan would break out the Sports and Young Arena and place them under the direction of the Leisure Services Commission. The An Department would be headed under the Art Director and would oversee the Cultural Arts. The Mayor spoke to the Park Board on the proposed plan and found the Board very supportive. The Recreation Board also supported the plan. To keep up with constant growth in recreation in the arca, the merge at this time makes sense. The plan involves abolishing the two current Commissions and creating a Leisure Services Commission and an Arts Commission. Showers asked the Mayor whether the current Board members would be considered for the newly created Boards. The Mayor responded by saying that he had appointed the current Board and would strongly consider the reappointment with the formation of the new commissions. There will he Many questions and details to wink out. 'I he Mayor said that most of the dct:,ils would be worked out between the L'o,uds and the departments. A joint meeting between the Recreation & Arts and the Parks commissions arc planned for December 15'a1, 5:i0PM at City Hall. Moved by Burk, seconded by Kanuume'er, the minutes approved. Carried Moved by Kanuayer,seconded by Brown, the financial reports.are approved. Moved by Burk, seconded by Singer, the bills ate approved. DIRECTOR'S REPORT/REARDON The Rod Geist Green Room dedication will be held on December 1211'at 11:00AM The Budget Committee Meet "I laurscl;1y, December 17 to review and approve the budge( for FY2000. Over the Thanksgiving weekend there was a water leak in the Theatre area. There was minimal damage. City Maintenance repaired time danaap,e quickly and carpet was acpl:ace in order to allow Ilse scheduled dress rehearsal of the Christmas play in the theatre. Moved by Singer, seconded by I;rown the request to setve wine oar December I I for the'Ihorson, Bronx, Broshar cL Snyder event and on December 12 for Covenant I health Systems event, be approved. Carried. F Tom Reardon introduced the proposed 5-Year Plan by highlighting the previous plan from 199-1 that was the result of the Commission and Staff retreat at American Martyrs Retreat House. Highlights of the 1994 plan include • Improvements in the use of advanced technology for communication between staff, with other city departments, professional organizations and in registration for classes • Renovation of the existing facilities and improvements in signage • Development of drop-in studios • Expansion of volunteer opportunities • Development of Friday-loo • Realization of the Youth Pavilion • Improvements to Young Arena Commissioners were asked for their input regarding the 1998 5-Year Plan. Kanunaycr spoke to the importance of maintaining affordable programs for Youth. Burk and Brown concurred. It was suggested that the wording of goal #2 include"Comfortable and affordable facilities and programs. Anders asked if existing hockey programs were affordable. Dolan explained that the present programming includes recreational hockey at a cost of$35.01)for ages 4-15 years; that Warrior hockey provides sonic scholarships and used equipment is available. Dolan believes these efforts can help defray the costs and provide Youth with an opportunity in hockey. Kanunayer restated his opinion that the Commissions job is to provide affordable opportunities for Youth in hockey. There should be a distinct difference between recreational hockey and the Junior I-Iawk and Warrior programs. Further, the objective regarding the Black Hawks is to make a profit. Burk asked that the Commission be proactive in ensuring and encouraging participation by all kids in Waterloo. Scully, Dolan and Gallagher presented their divisions of the 5-Year Plan and the Commissioners made the following suggestions: • In each"Fulfilling the Mission..." statement change the word "goals" to read"objectives" • In Sports and Leisure the words"the Village Initiative" should read''Community Foundation- Village Improvement Fund" • To contact the Cedar River Runners' Club for assistance in sponsoring a 5 and 10 K race • To contact the NHL for help in programming for girls' hockey Meeting adjourned at I:15 by Chair Petersen. MARIJO PETULLO WATERLOO RECREATION & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Recreation & Arts Commission was held on Thursday, November 12, 1998, 1 2:00 p.m. at the Waterloo Recreation & Arts Center. The Board meeting was called to order by Chairman Petersen with the following members present: Anders, Brown, Burk, Klieman, Robert, Showers, Singer, Thomas, Staff: Reardon, Gallagher, Scully, Dolan, Hawkenson. Also present: Brian Varney, a University of Northern Iowa student. Moved by Showers, seconded by Klieman, the minutes be approved. Carried. Moved by Singer, seconded by Showers, the financial reports be approved. Moved by Burk, seconded by, Thomas, the bills be approved. The Board recommended using the City of Waterloo's financial report for the Commission's monthly financial report. This would eliminate a duplicate report created each month that provided the same information. MaryAnn Burk suggested a financial report that would show all the information needed on a one-page report. She would review the report with the director and the bookkeeper for more input on its use. Brian Varney was introduced who will be graduating soon from University of Northern Iowa with a Leisure Service degree. Brian was attending a Board meeting for one of his graduation requirements. Brian was one of the past recipients of the Short Scholarship. DIRECTOR'S REPORT/Reardon The Rod Geist Green Room dedication will be held on Dec. 12, at 1 1:00 a.m. The Green Room has under gone a complete renovation funded by donations. Recreation staff attended a Waterloo Community School Student Leadership meeting on October 15. The students generated many ideas on what they would like to see for recreation needs and wants for the future. Tom Reardon attended a Black Hawk Leadership meeting on Creative Thinking at the Starlite Village. This was a thinking out of the box workshop. A new membership to the Internet web site of the National Recreation & Parks Association allows instant access to receive current information and ask questions to other members concerning recreational needs and wants. The Waterloo Recreation and Arts Commission staff and Don Singer met with UNI's Dr. Susan Hudson on October 16' at an all day retreat to begin to formulate a five-year Plan. The ideas and discussion were documented and distributed to the Board. A copy is attached to the permanent records. A management team will meet weekly to write the plan. The management steam met on Nov. 4', and on Nov. 12' to review the goals and objectives based on over 60 ideas the staff came up with. The management team will present the goals and objectives to the Board at a commission meeting. The commission will have the opportunity to add or delete the goals and objections and return the document to the management team. The management team will develop an action plan consisting of resources, timelines, etc., and return it to the Board for approval. Following the Boards approval of the Five Year Plan, a dual meeting should be planned with the Recreation and Parks department to merge ideas and receive input, and then submit the plan to the Mayor and Council. SPORTS REPORT/GALLAGHER Updates on new programs in the Sports department were given. Youth Basketball and volleyball are in full swing with several participants. The Fall Softball leagues are completed and were successful and now are planning for a Spring Softball league. The Turkey Shoot is planned for Nov. 22 at Columbus High. The Optimist Club sponsors a free throw contest and the chance to win a turkey or ham. After School Club currently has over 1 25 youths participated in that program. The Shoppers Fairy Godmother program will provide day care to children the day after Thanksgiving so parents can go shopping. A $5 fee is charged or a can food donation. The tennis program this year will be run through the sports department. The Sports Committee will meet and work out the planning details and come back to the Board with their proposals. The tennis program involves rentals, concessions, and scheduling tournaments. The Sports Committee would like to visit with representatives from the Cedar Valley Youth Soccer Association and receive information on their program. ARTS REPORT/SCULLY Don Singer recently won the Iowa Human Lifetime Service Award. The $1000 award money will be presented to the Museum of Art and will sponsor a Bosnian program. A report was given on the several conferences and workshops attended recently by the Museum staff. Staff attended Art Educators Conference, Diversity Conference, Iowa Museum Association annual meeting and Midwest Museums Conference. A volunteer report was given for the month of October. Over 109 volunteers provided over 1 130 hours of time to the museum. The annual Craft Sale will be held on November 22 from 11 a.m. to 4 p.m. Over 50 artist will display their merchandise. A Family Favorites program will feature performing arts series on Sunday afternoons from 1- 3 p.m. The Museum Advisory Committee meeting is rescheduled to Dec. 4'. YOUNG ARENA COMMITTEE REPORT/BROWN The committee met on November 4' and discussed: Young Arena has scheduled two games of UNI basketball at the Arena on Dec. 21 and Dec. 30 at 7 p.m. A backdrop has been purchase to help with acoustical and sound. The message center has been receiving good feedback and a schedule of message usage was distributed and discussion held. The Board agreed that the message center should run 24 hours a day. The new floor scrubber was demonstrated that was recently purchased. YOUNG ARENA REPORT/DOLAN The Cedar Valley Figure Skating Club will present the Cedar Valley Hospice Skate program on December 6 with the money being donated to the Hospice club. The King of the Hill Tournament will be held on Nov. 16-18 with the best of the 18-20 year old hockey players in the country attending. Meeting adjourned at 1:25 p.m. Paulette Hawkenson WATERLOO RECREATION & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Recreation & Arts Commission was held on Thursday, October 8, 1998, 12:00 p.m. at the Waterloo Recreation & Arts Center. The Board meeting was called to order by Chairman Petersen with the following members present: Anders, Brown, Burk, Klieman, Kammeyer, Robert, Showers, Singer, Staff: Reardon, Gallagher, Scully, Dolan, Hawkenson. Also present: Councilman Scott Jordan, Tim Jamerson of the Waterloo Courier. Moved by Showers, seconded by Kammeyer, the minutes be approved. Carried. Moved by Brown, seconded by Singer, the financial reports be approved. Moved by Burk, seconded by, Kammeyer, the bills be approved. CHAIR REPORT/Petersen Chairperson Liz Petersen recognized the lifetime award recently presented to Don Singer for the many years of volunteerism and commitment to the community. He received a $1000 gift. An update on the Pavilion fundraiser was given, the committee is waiting to hear on the Humanities grant that was applied for. Discussion was held on the city based maintenance proposed idea. The Recreation and Arts and Young Arena maintenance services would be maintained by the City of Waterloo Building Maintenance Department. The Board agreed that as long as everything was agreed upon in writing that this would be a cost-effective measure to take. It would provide more consistency for maintenance and a preventative maintenance schedule would be in place. The Recreation & Arts currently has been directing any maintenance problems not able to be resolved by Recreation maintenance staff to the City Maintenance Department. This has worked well this last year. Young Arena Supervisor, Chris Dolan indicated he had some problems with Young Arena maintenance person Rob Dietz reporting directly to City Maintenance Department. Kammeyer wanted a clearer picture of who was responsible for what. He indicated that reporting to two bosses is not a good plan. Rachelle Brown motioned that we join in City of Waterloo Maintenance plan as proposed. No second was made. Motioned by Burk, to request a document in writing of the proposed plan, stating the expression of intent and specific clarification of who current employees would report to. What the chain of command would be. Answers will be address at the next Young Arena Committee meeting and will be brought back to the Commission at a later date. DIRECTOR'S REPORT/Reardon Moved by Singer, seconded by Brown the request to serve wine for Sapir & Evans Opening on October 9 and to serve wine for Jr. Art Gallery Opening on October 1 1, be approved. Carried. ARTS REPORT/Scully Openings will be held for the Sapir & Evans Exhibits this weekend. The Jr. Art Gallery opening for this year Bosnia Exhibit will be this Sunday. The Art Museum staff will attend several conferences in the next month: the Midwest Museum Conference, the Iowa Museum conference, a conference on Diversity, and the Art Educators of Iowa conference. A press confere,_ held Friday to announce plans for tha . aterloo Cultural Corridor. This is a cooperative plan with seventeen different organizations pulling together the many cultural opportunities and programs in the area. Motioned by Burk, seconded by Showers the request that the Waterloo Recreation & Arts Commission endorse the involvement with the Waterloo Cultural Corridor be approved. Carried. YOUNG ARENA COMMITTEE REPORT/Brown The Committee met on Sept. 30 and discussed: the new Young Arena marquee's installation timeline, Black Hawks contract renewal updates and the Young Arena's wish list. YOUNG ARENA /Dolan The message center is installed and City Maintenance is currently working on the electrical hookups. The sign should be in operation in a few days. Recent purchases for Young Arena that have been approved are: Event Fence-used to block entrances for games and special events, Back Drop- used for the background for concerts and events and was purchased with Hotel-Motel funds, Floor Scrubber- equipment to clean blue mats and floors and other areas. A Black Hawk meeting was held on Sept. 22 to discuss contract renew and operation review. The contract comes up for negotiations at the end of the month. The contract will be for the next 5 years. Discussions will continue on the contract agreements. Nick Seedorf submitted his resignation effective Oct. 6, 1998. He was a fulltime maintenance person . SPORTS COMMITTEE REPORT/Kammeyer The Sports Committee met to discuss the recent letter unanimously sent to the City Council members and the Mayor concerning the hiring of the Sports Supervisor position that was before the Council. It was felt that the letter was one sided and caused Mark Gallagher to not be appointed the Sports Supervisor position. Discussion continued. SPORTS REPORTiGallagher Mark Gallagher addressed the Board on his behalf on not being appointed to the Sports Supervisor position. A proposal from Craig Ritland Landscape was distributed to the Board on the Gates Park Pool beautification project. It list several ideas for landscaping Gates Pool. A copy is attached to permanent file. New programs beginning this fall is 1" & 2"d grade basketball and 3'd & 5"' grade volleyball. The Fall Softball leagues have registered 20 teams. Flag Football have registered 350 youths. BUDGET REPORT/Petersen A copy of City of Waterloo's financial budget sheet showing expenses and revenues line items for the Waterloo Recreation & Arts, Young Arena and Museum of Art was distributed. A suggestion to use the City's financial report for the monthly Board meetings was proposed. Meeting adjourned at 1 :20 p.m. Paulette Hawkenson ' , CITY CDF 1►►ATERLl3L 1Cr A WATERLOO RECREATION ANO ARTS COMMISSION ` . 4-� .' i 225 Commercial • Waterloo, IA 50701 • (319) 291-4491 Fax (319) 291-4270 `� a •t —_ TOM REARDON • Director Recreation&Arts Commission Waterloo Recreation and Arts Commission ;Mayor SEPTEMBER MEETING Jof-f ' Thursday, September 10, 1998 f��}CN�f' COUNCIL Present were Commission Members Liz Peterson, Chairman, Clyde Thomas, Steve Showers, Bill Kammeyer, Rachelle Brown, Mary Ann Burk, Bob Klieman and on Singer. Also present were Jerry Anders, Council Liaison, Sang Ki Han, Assistant 10t IN City Attorney, and staff Tom Reardon, Director, Chris Dolan, Mark Gallagher, MURPHY 1,;t::1 i Cammie Scully and acting as secretary, Sharon Andreassen. `c°' Liz Peterson called the meeting to order and introduced Sang Ki Han as a guest at the ` ```D meeting. Sang Ki Han advised that if the Commission wished to go to a closed executive session they would need of vote by roll call of 2/3 majority. Bill 1i_Rln Kammeyer moved to go to Executive Session. Bob Klieman seconded the motion -J\ti f:S and it was approved by unanimous vote. The Commission then requested staff leave the meeting so they could go to executive session. `'.''.I Ili; Staff members were recalled and a roll call vote was held for Candidate A or Candidate B. Three Commission members voted for Candidate A and five voted for BARE Candidate B. Discussion was held about how to proceed at this point and it was I'`ILF'` decided that the Personnel Committee would like to meet on Friday at 1:30 p.m. followed by a special meeting of the Commission at 2:00 p.m. to approve the I.RANK selection of the Personnel Committee. Sang Ki Han advised that a public notice naOM,ENHOFF would have to be posted 24 hours in advance. In order to accomplish that, someone (t_t""`'`` would have to leave the meeting to post the notice and this was done. I:\IOi l) C;I.i tY Liz Peterson questioned whether there were any additions or corrections to the "1:-Lar ` minutes of the August meeting of the Commission. Bill Kammeyer moved to accept the minutes and Steve Shower seconded. The motion carried. Bookkeeper Paulette Hawkenson was not at the meeting due to the recent death of her mother so Tom Reardon, Director, presented the Financial Report, YTD disbursements, Aug. '98 disbursement and receipts. Tom noted that pool receipts are up approximately $10,000 from last year and projections for concessions at pools show an increase. FY '98 ends in June 1999 so current numbers represent only July and August of 1998. Tom also commented that the Museum of Art financial comparisons were not possible because this is the first time the budgets have been WE'RE WORKING FOR YOU! ." : An Equal Opportunity/Affirmative Action Employer .sr,:_' p Page 2 Sep. '98 Waterloo Recreation & Arts Commiss_ Meeting separate. Steve Showers moved that the �na�cial statements be approved. Clyde Thomas seconded and the motion carried. Torn Reardon reviewed the bills and stated that they were all normal except for Young Heating which were due to work in the Playhouse area. Young Arena also incurred some large repair bills because a pressure reds i:ior;valve had deteriorated and had to be replaced. Protective glass around the:: i was also broken by a piece breaking off the ice edger while it was in use. Rachelle Bro:v-i moved that the bills be approved and Mary Ann Burk seconded. Motion carried. Liz Peterson reported that Mayor Roof has asked the Commission to work on a 5 year plan and Liz asked that the Committee :_=in soon. Liz also called for a volunteer to serve on the Review Committee which meets cr.. Thursday at 10:00 a.m.. The Committee will review all operations of the Young Ares the Recreation and Arts Center and the Municipal Airport. Chair Peterson wil: pc-int a Commission member to serve on this Committee. Chair Peterson also requested that the Long Range Committee meet before the end of September and also requested that the Sports Committee meet. Tom Reardon updated members on the s itus. of the open position of Administrative Secretary, work on Young Arena door =r:bie n with water, exterior work on the Recreation and Arts Center building and progress remodeling of the Playhouse Green Room. He further reported on the IS` St. message :c_rd sign to be installed at Young Arena by September 30 and the 1st St. sign short::. _fte-. Cammie Scully reported that a staff me-:er_ Bonnie Winninger, had been awarded the Francis Mills Child Advocate Award. She further reported on an investigative trip to Palm Beach and distributed a sheet of inform :.on about a project there. She also discussed the highlights of the Year End Report. Mark Gallagher reported a paint proble_:: at hales Pool and that he has contacted the pool manufacturer requesting a representati-. -e sent to check the problem and make recommendations. He further reported :: th= beginning of the Midnight Basketball program and stated that the goal is to :a.: 641, piayers by Friday evening. He also reported that a new program, High School Fall S _:b ii. will begin this Sunday. Mark met with John DeLorbe to discuss the need for re:: rization of the tennis program. There was discussion of the current tennis program .d suggestions on improvements. Mark further reported that he has interviewed 6 or - : _di ates -.vho would like to serve as Marketing Interns and feels that there were two candidates. ^~ Page 3 Sep. '98 Waterloo Recreation & Arts Commission Chris Dolan reported that the Young Arena Committee is in favor of expanding the Pro Shop at the Arena by lengthening hours and increasing stock. The Pro Shop will be open 15 hours a week beginning in October and this will require that one person be scheduled to handle the Pro Shop and Skate Rental. Chris also gave details of the last FridayLoo event scheduled this year. He also has discussed possible UNI Basketball game dates at Young Arena and the possibility of UNI redoing the basketball floor. Chris reported that Mark Gallagher, Joel Schares and Paul Huting have discussed possible sites for outdoor ice, including sites at Cattle Congress grounds. Chris stated that he had previously requested permission to sell the 3-ft. glass rink panels, but would like to hold onto them for possible use in the event that we do add outdoor ice. Chris also reported on his trip to the Coralville Mall the check the ice setup and do price comparisons, which showed Young Arena prices to be significantly lower. Steve Showers moved to adjourn the meeting. Mary Ann Burk seconded and the motion carried. Respectfully Submitted, Sharon Andreassen Acting Secretary WATERLOO RECREATION & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Recreation & Arts Commission was held on Thursday, August 11, 1998, 12:00 p.m. at the Waterloo Recreation & Arts Center. The Board meeting was called to order by Chairman Petersen with the following members present: Mayor John Rooff, Anders, Burk, Klieman, Kammeyer, Showers, Singer, Staff: Reardon, Gallagher, Scully, Dolan, Hawkenson. Moved by Singer, seconded by Showers, the minutes be approved. Carried. Moved by Showers, seconded by Klieman, financial reports be approved. Moved by Burk, seconded by, Singer, the bills be approved. Mayor Rooff addressed the Board members and staff present, he complimented everyone on all the accomplishments and the growth that the Recreation Commission has achieved so far. He stated that the Recreation staff has developed many new and diverse programs during his administration. He listed the After School Club, Midnight Basketball, Sports Sampler, Holiday Jamboree, and the Summer Mayors Youth Initiative playground program, organized bjr-the"9pbrtt-Department. The Museum of Art has developed Roof Top Jazz, The Riverside programs, the expansion of the Haitian Collection, the expansion of the exhibition program and is now planning for the opening of the Youth Pavilion. The Young Arena was dedicated and demand for ice is greater than ever. Young Arena staff has developed many programs and the demand for walking and ice time has expanded. The Recreation constantly needs to stay ahead of the trend and continue to provide attractive programming for the public. The Mayor suggested that the Commission direct their attention to the future plans in the year 2000. Where will the Recreation Commission be concerning programming for arts and sports. The Recreation Board needs to accept the challenge and to plan and submit to the Mayor a 5-year plan for the Recreation Commission. Outline and give direction on where the Board sees the Recreation Commission in 5years and in 10 years. Present a long-range plan for Sports , Arts and the Young Arena. The Board held a discussion. A Long-Range Planning Committee has been appointed by the Chair and will meet and begin the planning process. Liz Petersen gave a Youth Pavilion update. A list of pledges made to date toward the Youth Pavilion fund was distributed. The endowment of $251,000 has been reached and the fundraising campaign will continue. DIRECTOR'S REPORT/Reardon The Board received the resignation of Secretary Vicki Collum effective on August 7, the board accepts her resignation with much regrets. The Schoitz Room kitchen is near completion with new cupboards, new tile floor, and microwave. This project was paid for with Capitol improvement money. The painting of the Recreation Center entire exterior is currently underway and is funded by Capitol improvement money. The Rod Geist Memorial Room had new tile floor installed by Riley Floors in the dressing room. The painting has been completed and new cabinets installed and new chairs. Moved by Burk, seconded by Klieman to approve the request to serve wine for an opening on Sept. 11 and to serve champagne on a boat ride on Oct. 2. PERSONNEL COMMITTEb .,EPORT/Singer The Personnel Committee met on Aug 11 and the following recommendation was made. Moved by Kammeyer, seconded by Klieman the request to fill the vacant position of the Administrative Secretary be approved. Approved. Carried. ARTS REPORT/Scully The Summer Art Camp program has been completed. Junior Art Gallery construction continues and painting is being completed. The exhibit has a Bosnia theme this year. The Art Director will travel with a delegate of people to West Palm Beach to investigate community cultural opportunities. The Lipke Exhibit is currently being installed and scheduled to open soon. Moved by Showers, seconded by Burk to approve the request of the Art Director to expend money from the Museum Shop funds totaling to $11,000 for several improvements to the building ' and Gallery areas. A complete list is attached to the permanent file. The remaining funds of $1 5,000 is to be held by the Community Foundation in an Acquisition Fund for the Permanent Collection. Approved. Carried. SPORTS REPORT/Gallagher The swim pool closing is scheduled for Gates Pool closes on Aug. 17 and Byrnes Pool closes on August 23. A meeting was held on the pool closing procedures on Aug. 13 with the Maintenance group. A list of opening and closing list of duties were documented. Kammeyer suggested the Recreation Commission Board approve the agreement. Anders suggested the plan be approved by the Building & Maintenance Committee. Midnight Basketball will begin in Sept. Moved by Burk, seconded by Klieman to approve the request to purchase shoes for the participants in the program. Approved. Carried. A fall softball league of high school teams is being planned with 13 teams already formed. The IA/Michigan Football Game bus trip on Oct. 3 has 44 people signed up so far. A Sports Committee meeting was set to meet with John Delorbe to discuss the operation of the Tennis program. YOUNG ARENA COMMITTEE/Klieman The Committee discussed and worked on needed planned purchases for the future. Moved by Kammeyer, seconded by Showers to approve the request to remain with the same arcade vending company and receive the same arcade commission cut. Approved. Carried. YOUNG ARENA/Dolan AWA Wrestling is scheduled for Sept. 18 and is to be a charity event. Plans are still being worked out on the event. The next Friday Loo will be held on Aug. 21. At Lincoln Park. The Young Arena winter ice schedule was distributed with a copy attached to the permanent file. Black Hawk games will start at 7:35 p.m. this year. Last year games started at 7:00. The Message Center installation is scheduled to begin in Sept. Meeting adjourned at 2:10 p.m. Paulette Hawkenson WATERLOO RECREATION & ARTS COMMISSION • 225 COMIYIERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meetipg of the Waterloo Recreation & Arts Commission was held art Friday, July 17, 1998, 10:00 a.m. at the Waterloo Recreation & Arts Center. The Board meeting was called to order by Chairman Petersen with the following members present: Brown, Singer, Burk. Robert, Anders, Showers, Thomas, Staff Reardon, Gallagher, Dolan, Shankfe, Callum. Moved by Karnmeyer, seconded by Thomas, the minutes be approved. Carried. Moved by Showers, seconded by Burk, financial reports be approved. • Moved by Karnrneyer, seconded by Robert, the bills be approved. DIRECTOR'S REPORT/R.EARDON The Computer Technical Review Committee for the City of Waterloo has approved the purchase of eight new computers and three printers at their July I meeting. The Finance Committee of the City Council approved this purchase on July 6. The computers will be distributed to Paulette Hawkenson, Cammie Scully, Bonnie Winninger/Kae Lind, Maureen Newbill, Mark Gallagher, Young Arena, Vicki Callum and the East Wing Desk. The amount expended is S15,216 which wiII be paid with GO Bond money. This purchase will be a great stride in preparing the department for the Year 2000. The City Line used by the Recreation and Arts Department received 7,069 calls during the month offune. This is art informational line used by citizens to determine weather related cancellations. This has helped our switchboard out tremendously. Reardon commended the staff on the outstanding summer so far. Many fine activities have been held including Riverside cafe, art programs and boat rides. The youth wrestling tournament with 39 states represented was a great event at the Arena. Gates Pool reached capacity for the first time ever, and took in 58,000 one weekend in June. The Kiwanis-Katoski Golf Tournament was outstanding. On June 26 a young person did a back flip off of the board at Byrnes and the staff reacted extremely well. The child is fine. Last Monday there was a near drowning, and CPR was given. Fire Rescue commented on the outstanding job done by the guards. The pool staff involved in the rescue will be recognized at a City Council meeting. The Center staff is doing an excellent job as well. Reardon recommended that the board approve the 2% salary increase in July, with an additional 2% in January. He gave each board member a list of staff salaries and requested formal approval for the 2% raises. Burk moved, Showers seconded, motion carried that the staff is given 2% increase in July and 2% increase next January. SPORTS REPORT/GALLAGHER 0 Learn to Swim revenues and registration are at an all time high. Gallagher credited this to the excellent instructors. Swim pass revenues are down $4,000 due to rainy May and June. Concession revenue is already even with June of last year, while having been open only half as much. Gallagher compared admissions to last year— figures reflect the rainy season and this emphasizes how weather driven the pools are. Gallagher reported on the condition of Trevon Jones, the near drowning victim of this past week. He has been released from the hospital and is doing quite well. Gates Pool is very busy in the mornings with day cares, activity centers, and River Hills being booked there. Gallagher commended the pool staff for their good work. Burk recommended a letter from the Commission to the employees involved in the rescue of Trevon Jones. Gallagher has discussed landscaping at the pools with the Park Department. The Board would like to know what could be done if the funds were available, and requested a conceptual drawing. Gates has improved this year with the addition of a shade shelter and volleyball court. The Hershey Track Meet was a success. The Katoski-Kiwanis Golf Classic was a great event for kids 3-12, volunteers, Young Arena staff, Gates Pool staff, and Kiwanians. Daughters of Leonard Katoski gave out the awards. Optimist post season tournaments will be held this weekend from 8:00 a.m. to 8:00 p.m., with the World Series next week. Gallagher invited the board to attend. On July 25`11 a T-Ball, Baseball, Softball Jamboree will be held, put together by this summer's sports intern. EXECUTIVE SESSION Petersen entertained the motion to enter Executive Session for the purpose of discussing the Recreation & Arts Director's salary according to Chapter 20.17 (3) of Iowa Code regarding Open Meetings. Kammeyer moved, Brown seconded that the board enter Executive Session, role call vote was held. Burk, yes, Robert, yes, Kammeyer, yes, Thomas, yes, Showers, yes, Singer, yes, Brown, yes. Staff then left the meeting. Following adjournment of Executive Session, Showers requested that a recommendation be made to the Mayor regarding what was discussed during the Executive Session. Singer seconded. Motion carried. Brown moved to adjourn, Robert seconded the motion. Meeting adjourned 12:15 p.m. Respectfully submitted, Vicki L. Collum WATERLOO RECREATION & ARTS COMMISSION 225 COMMERCIAL STREET WATERLOO, IOWA 50701 MINUTES The regular monthly meeting of the Waterloo Recreation & Arts Commission was held on Thursday, May 14, 1998, 12:00 p.m. at the Waterloo Recreation & Arts Center. The Board meeting was called to order by Chairman Petersen with the following members present: Brown, Burk, Kammeyer, Singer, Showers, Thomas, Staff: Reardon, Eggleston, Scully, Schares, Hawkenson. Moved by Showers, seconded by Thomas, the minutes be approved. Carried. Moved by Kammeyer, seconded by Brown, financial reports be approved. Moved by Burk, seconded by, Thomas, the bills be approved. The Commission gave authorization for the following requested expenditures: 1. Moved by Burk, seconded by Kammeyer the Museum's request to make several art purchases using grant moneys totaling to: $12,147.99 (A list is attached). Approved. Carried. 2. Moved by Kammeyer, seconded by Showers the Director's request to expend capital improvement funds on the following: Exterior painting of the Waterloo Recreation & Arts Center $1 1,500. Schoitz Room kitchen cabinets $ 5,000. Contractor for above Kitchen $ 1,913. East Wing Carpet-two offices, Allbee Library, Look Out $ 3,430. Gates Pool shade shelter $ 2,500. Total requested expenditures: $24,343. Approved. Carried. 3. Moved by Burk, seconded by Brown to make air conditioning repairs estimated not to exceed $3,750. Approved. Carried. 4. The Commission approved the expenditure for emergency repair work done on the phones by Digital Company for $ 1,202. DIRECTOR'S REPORT/REARDON Discussion was held on the success of the Youth Summit. Several staff members attended the various sessions. Young Arena walkers presented a petition to the Mayor and Council in May requesting the Arena stay open at 5:30 a.m. instead of the proposed 8.00 a.m. The walkers group later met with the Mayor, Young Arena staff and the Recreation Director. It was agreed to keep the opening time of the Young Arena for walking at 5:30 a.m. to allow walking in a controlled atmosphere. A Personnel Committee meeting is set for Friday at 9:30 on May 15. PLAYHOUSE COMMITTEE REPORT/BROWN Negotiations are continuing with the Waterloo Community Playhouse for a new contract. A Playhouse Committee meeting will be held on Tuesday, May 19 to discuss agreement. FIRST STREET SIGNAGE REPORT/SHOWERS Moved by Burk, seconded by Kammeyer the request to approve the bid for $2,949 from Nagle Sign for a 6 x 8 sign to be placed on First Street. The sign entitled Cultural & Recreation District will be placed on the existing marble piller. Bids were distributed to the Board. The sign will be paid from Capital Improvement money. ARTS REPORT/SCULLY The Museum Advisory Board met recently for collection review and approval of several new acquisitions. New acquisitions from Haiti will open on June 1. A cooperative program with BHCTheatre will start May 15 and includes a play, a lecture, an exhibit of drawings and AIDS Memorial Quilt squares. A Sunday afternoon music program is scheduled for the Sundays in June. A Friday monthly lunch and music program is being explored with Martha Ives. It will have a global theme. Rooftop Jazz is on July 4. Friends of the Museum are taking contributions toward a memorial sculpture in honor of Ann Hoover. YOUNG ARENA REPORT/SCHARES Several High School graduations were held at the Young Arena in May: Columbus High, West and East High and Hawkeye Community College. A teen dance will be held at the Arena during My Waterloo Days. The bids for the message center are in and will be going to The Finance Committee to request permission to purchase. A Friday Loo is planned for May 15 at Lincoln Park with the band " The Nationals" performing. The Arena Committee meeting will schedule a time to meet soon. SPORTS COMMITTEE MEETING/KAMMEYER Kammeyer reviewed the success of the Board Members recent bus tour of all the Recreation outside facilities that was held on April 16. It gave the Board an opportunity to look at many of the different sites that the Commission is responsible for. SPORTS REPORT/EGGLESTON The opening Waterloo Bucks game is the Waterloo Recreation Center night and the youths in our program will get in free wearing their Optimist shirt. The Registration Fair was held at Young Arena on May 4. Volunteers worked and made repairs to three diamonds at Danes and Summit Fields. Over 65 people volunteered to work. Information of a state funding program available to build or improve recreation facilities was distributed to the Board. The City will continue to pursue this grant program. The Midnight Basketball and Activity Center request for funding was proposed and approved . It is estimated to receive $32,000 for the Activity Centers and $12,000 for Midnight Basketball programs. Hawkeye Community College groundkeeping class will help assist in making repairs and major maintenance to some ball diamonds & other outside recreation facilities. The Center will pay for the materials and their students will do the labor. Meeting adjourned at 1:45 p.m. Paulette Hawkenson