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HomeMy WebLinkAbout2007 PUBLIC WORKS COMMITTEE December 10, 2007 4:25 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Assistant Superintendent of Waste Management Services for authorization to repair influent pump for Con Agra Lift Station at a cost of$2,980.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:26 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 19, 2007 4:35 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for approval of yardwaste grinding cost of$13,000.00 be approved. Ayes: Three. Motion carried. The request of Phyllis Jacobsen to appeal weed/mowing invoice in the amount of $182.50 for property located at 327 South Hackett Road was heard. Phyllis Jacobsen reported that on Tuesday, October 16, 2007 she received a billing notification from the city's Waste Management Services Department for mowing her yard at 327 South Hackett Road on August 17, 2007. Ms. Jacobsen explained that on Friday, July 20, 2007, she received notification by certified mail from the city's Waste Management Department about a complaint on her back yard for grass exceeding 12 inches in height and that a fine would be assessed if the grass was not mowed in ten days, which would have been Sunday, July 29, 2007. Ms. Jacobsen reported that within two days she hired and paid Ron and Marlene Luloff to mow the fenced in yard, which they completed on Sunday, July 22, 2007. On Tuesday, July 24, 2007, Ms. Jacobsen witnessed that the yard was completely mowed and she made payment to the Luloffs. Sharon Spears, Special Projects Technician, reported that she took a picture of the property on July 18, 2007 which shows the area behind the fence was not mowed. Ms. Spears explained that she reinspected the property on July 31 and some of the property had been mowed, but not the area behind the fence in the backyard. Bob Adams with B&B Lawn Care reported that he received a work order on August 1, 2007 for property located at 327 South Hackett Road, that on August 10, 2007 a third party started mowing the front yard, and on August 16, 2007 the front yard was completed, but not the back yard. Mr. Adams reported that B&B Lawn Care mowed the back yard inside the fence on August 17, 2007, and that they picked up brush, sandbags and carpet. B&B Lawn Care had to use a weed whacker along the fence, and they hit a stump breaking the blade. Ms. Jacobsen stated that it should not have taken the contractor 2 '/2 hours, and she has witnesses who said he was not even there for one-half hour. Ms. Jacobsen reiterated that she had the property mowed on July 22, 2007 after she received notification from the Waste Management Services Department. Ms. Jacobsen stated she feels Ms. Spears waited too long to reinspect the property because Ms. Spears reinspected the property on July 31, which was nine days after she had the property mowed. Ms. Jacobsen stated she feels she should have been notified by the city prior to the contractor mowing the property because she met the deadline and had the property mowed on July 22, 2007. Moved by Getty, seconded by Greenwood that the appeal of Phyllis Jacobsen of the weed mowing invoice in the amount of $182.50 for property located at 327 South Hackett Road be denied. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:50 p.m.. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 13, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as amended, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the City Engineer for authorization to seek quotes for Storm Water Management Brochures Nos. 7 and 8 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase pump for the Lagoon at a cost of$21,000.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase video recording systems for five garbage route trucks at a cost of$9,095.00, plus estimated shipping costs of$200.00, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to repair pump motor at WCF&N lift station at a cost of $4,878.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 5, 2007 4:40 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of replacement oven at a cost of $1,316.00, plus estimated shipping cost of$45.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of expenditure of$3,312.00, plus estimated shipping cost of $70.00, to convert a Vaughn pump to a mechanical seal be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of purchase of repair parts at a cost of $7,626.00, plus estimated shipping cost of $300.00, for digester sludge transfer pump, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of replacement pump at a cost of$4,815.00 for Midway Lift Station be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:42 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 15, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to dispose of waste tires at a cost of $25,000.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Traffic Operations for authorization to donate 15 civil defense sirens to Black Hawk County Emergency Management be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of Greg Bagsby to appeal the mowing fee in the amount of $296.25 for property located at the corner of Ash and Albany was reviewed. Greg Bagsby, representing Mygene Carr who is the owner of the property, explained why they are appealing the fee. Ms Can was sent a notice on June 18, 2007 regarding tall grass on her property. Mr. Bagsby was notified by Ms. Can on June 24, 2007 that she received the notice, and Mr. Bagsby informed her he was in the process of looking for someone to mow the grass, and on June 29, 2007, Mr. Bagsby had the grass mowed. Less than two weeks later, Mr. Bagsby noticed people mowing the grass, and he called Waste Management Services and told them the grass did not need mowing. Ms. Carr received a bill for $296.25 for the grass being mowed, and she feels this is an unfair charge since the grass did not need to be mowed. The contractor for the city explained that he mowed the lots. The first area had partially been mowed, but the slope had not been mowed and the lot next to it had not been mowed. Sharon Spears, Special Projects Technician, explained that the city had the property mowed because it is not mowed in a timely manner. The city receives complaints from neighbors, and this has been a continuous problem. Mr. Bagsby commented that last year he did not do a good job of mowing the lots, but it has not been a continuous problem. This year the property was mowed except along the sidewalk where the property slopes. The vacated street where the barricades are located are not part of his aunt's property. Councilperson Getty asked Mr. Bagsby to have the neighbor watch the property next year during the mowing season, so that the lots are mowed in a timely manner. Councilperson Getty feels Ms. Carr should be required to pay one-half of the invoice because of the staff time involved and the contractor did some of the mowing at this location. Councilperson Schmitt agreed with forgiving one-half of the cost because of the discrepancies and the amount of time city staff spent on this complaint. Moved by Getty, seconded by Schmitt that Ms. Can be required to pay one-half($148.12) of the mowing fee for property located at Ash and Albany. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:59 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 8, 2007 5:00 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase garbage carts at a cost of$23,202.00, plus estimated shipping costs of$795.00, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 5:02 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 1, 2007 4:15 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of replacement of VFD for final effluent pump station at a cost of$4,604.35 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of purchase of power wash unit in vehicle wash bay at a cost of $4,225.00, plus estimated shipping costs of $100.00, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of purchase of parts to replace present security system at a cost of$6,894.00, plus estimated shipping costs of$35.00, be approved. Ayes: Three. Motion carried. The request of Sally Sallis to appeal the mowing fee for property located next to 940 Sumner Street was discussed. Sharon Spears, Special Projects Technician, reported that a complaint regarding the lot was received at Waste Management Services on July 13, 2007. The lot was inspected on July 17, 2007, and it was not in compliance with the city's ordinance. A certified letter was sent to Sally Sallis on July 19, 2007 and the property was again inspected on July 28, 2007 and it was still out of compliance. A work order was created on August 1, 2007 and the property was mowed on August 7, 2007. Ms. Spears reported there was a lot of junk in the lot which had to be removed before the area could be mowed. Ms. Spears reported she visited the property on September 25, 2007 and the weeds are again over 12 inches tall, but her department has not received a complaint. This property was mowed by the city last year. Ms. Spears commented that someone is mowing about the first five feet of the property but not the rest of it. Councilperson Kincaid stated this lot is a garden area, and they keep the part mowed by the street. The gentleman who uses it as a garden has been sick for the past year. Sally Sallis, owner of the property, stated she was in the hospital when the notice was mailed. She was given until July 29 to mow the property. Ms. Sallis stated she hired Mr. Holden to mow the property and it was completed on August 2, 2007, and then she received a notice on August 7, 2007 that the city mowed the property. Ms. Sallis noted that the man who uses the property for a garden took care of the lot in previous years, but he has been ill. Ms. Sallis stated she cannot afford to pay twice for the lot mowing. The contractor from B&B Lawn Care commented that he was told by a neighbor that a gentleman did try to mow, but his mower was not big enough for the tall weeds. The gentleman left weeds ten feet tall approximately five to ten feet out from the fence. The lot was full of garden equipment, and B&B Lawn Care used a hedge trimmer so they could see the equipment to pick up prior to mowing. Approximately three bags of garbage was removed from the lot. Moved by Greenwood, seconded by Getty that the mowing fee for property located next to 940 Sumner Street be affirmed. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 24, 2007 3:55 p.m. Council Chambers Members present: Chairperson Schmitt, Greenwood. Members absent: Getty. Moved by Greenwood, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Mark Rice, Superintendent of Central Garage, reviewed the proposed agreement with Mc Squared LLC for placement of advertising on city-owned garbage trucks. Mc Squared will provide turnkey marketing, sales, brokering and project management services for the purpose of covering city-owned vehicles with paid advertising using applied vinyl. This is a five year agreement with an option for two additional years. The city will receive 40 percent of the advertising receipts to be paid monthly. Any option for additional years will increase the city's portion to 50 percent of receipts. All selling of advertising, billing, receivables, collection, vinyl installation, vinyl repair, vinyl removal is the responsibility of Mc Squared LLC. The Public Works Committee will have final approval of all messages and artwork to be applied to vehicles. Mr. Rice reported that local businesses were given an opportunity to bid for these services, with no response. Moved by Greenwood, seconded by Schmitt that said agreement be approved and forwarded to the full council for approval. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Schmitt that the meeting be adjourned at 3:58 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 17, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of yearly uniform replacement for Sanitation employees at a cost of$1,000.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of yearly uniform replacement for WPCF employees at a cost of$2,000.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for approval of purchase of additional parts for sludge recirculation pump at a cost of$1,312.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase two Hydroranger pump controllers at a cost of $2,488.00, plus estimated shipping costs of $50.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:52 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 10, 2007 4:45 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Greg Bagsby to appeal a weed invoice in the amount of$317.50 for a vacant lot located in the 200 block of Albany Street was reviewed. Mr. Bagsby, representing his aunt Mygene Carr who is the owner of the property, reviewed the sequence of events. During the week of June 24, 2007 he was in the process of looking for someone to cut the grass at his aunt's property when he was notified by his aunt that she had a notice from the City of Waterloo telling her she had until July 1, 2007 to cut the grass or the city would do it and assess the cost to Ms. Can. Mr. Bagsby called the Waste Management Department the next day explaining to them that he would have the grass at the property cut as soon as possible, and they agreed to a couple of days' extension. Mr. Bagsby explained that on that same day he hired Louis Holmes to cut the grass and the grass was cut on June 29, 2007. Less than two weeks later, Mr. Bagsby noticed people cutting the grass on the lots and was told that the city was having the lots mowed. Mr. Bagsby believes the grass was cut by the city's contractor for no reason related to any code requirements and feels this is an unfair charge since the grass did not need to be cut. Larry Smith, Assistant Superintendent of Waste Management, reported that the bill for $317.50 is mowing by the city last year and not this year's invoice. Mr. Smith explained that the invoice for this year's mowing has not been mailed to the owner at this time. Mr. Bagsby stated that he does not have an issue with last year's bill and will wait until his aunt receives this year's bill. The contractor for the city noted that when they mowed the grass at Albany and Ash some of the grass had been cut, but there were trees growing into the sidewalk, where the barricades are located the weeds were 5 to 6 feet tall and there was some trash. Mr. Bagsby stated that the area where the barricades are located is city street. The committee asked that the Waste Management Services Department meet with Mr. Bagsby to review this year's bill. Moved by Getty, seconded by Greenwood that the invoice in the amount of$317.50 for a vacant lot located in the 200 block of Albany Street for 2006 mowing be affirmed. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 4, 2007 4:30 p.m. Council Chambers Due to a lack of a quorum at the scheduled time, the meeting was held at 4:50 p.m. Member present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for approval of repair of street in the 1600 block of West 3`d Street at a cost of$2,028.00, plus estimated asphalt costs of$806.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace utility pole at a cost not to exceed $1,029.44 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 27, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Traffic Operations for authorization to seek bids for installation of eight early warning sirens be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to replace Impellor for #3 RAS pump at a cost of $4,878.00, plus estimated shipping cost of$200.00, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase electric line locator at a cost of$3,350.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Traffic Operations for authorization to purchase software at a cost of $6,929.00 for traffic engineering analysis and design, closed networking and traffic control be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 20, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to rebuild Lagoon pump at a cost of $21,269.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to repair PLC network at a cost not to exceed $5,000.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to grind and wind row yard waste at the yard waste site at a cost not to exceed $12,000.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase of cleaning nozzle at a cost of $2,532.00, plus estimated shipping costs of$50.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace bank assemblies for flame arrestors at a cost of $7,438.20, plus estimated shipping costs of $200.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase back-up blower for Lagoon at a cost of $9,480.00, plus estimated shipping costs of $500.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase replacement pump for Tower Park Lift Station at a cost of $5,888.00, plus estimated shipping costs of $475.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase pump repair parts at a cost of $12,875.50, plus estimated shipping costs of$300.00, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 6, 2007 4:25 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase two recirculation pump rebuild kits at a cost of $9,843.33, plus estimated shipping cost of $200.00, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:27 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 23, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase replacement controller for HVAC at the Administration Building at a cost of$1,940.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of purchase of Polymer control valve at a cost of$1,254.63 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase 12" PVC gas valve at a cost of$1,460.77 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase mixers for filter building at a cost of $7,150.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 16, 2003 4:45 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Associate Engineer for authorization to seek bids for repair of reinforced concrete pipe culvert and drainage improvements along the Trolley Car Trail, north of Rainbow Drive be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:46 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 25, 2007 4:55 p.m. Council Chambers The meeting was called to order at 5:08 p.m. Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for tree spraying on the Levee System was reviewed. About one-half of the levee system will be sprayed this year and the other half will be sprayed next year. The areas to be sprayed this year are as follows: 1. Cedar River from E. 6th Street to E. 11 th Street 2. Cedar River from W. 6th Street to W. 11th Street 3. Cedar River from E. 11 th Street to the E. City Limits 4. Cedar River from W. 18th Street to Hawthorne Avenue 5. The Treatment Plant Ring Levee 6. Cedar River from W. 11th Street to W. 18th Street Moved by Getty, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 11, 2007 4:55 p.m. Council Chambers Members present: Getty, Greenwood. Members absent: Schmitt. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase repair parts at a cost of $1,836.00 for #3 Easton RAS Pump be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase Polymer control valve at a cost of$1,254.63 be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace compactor and concrete mixer at a cost of $5,054.00 be approved. Ayes: Two. Absent: Schmitt. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:58 p.m. Ayes: Two. Absent: Schmitt. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 4, 2007 4:40 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Traffic Operations for authorization to purchase a copier at an estimated cost of less than $5,000.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 29, 2007 4:50 p.m. Council Chambers Members present: Getty, Greenwood. Members absent: Schmitt. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Schmitt. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to certify unpaid sewer repair fees for 2720 East 4th Street in the amount of$1,850.00 was reviewed. In August 2006 a sinkhole developed in front of 2723 East 4th Street, and the street pavement began to sink and barricades were installed. The Sewer Department was called because sewers in surrounding properties began to back up, and it was determined that dirt and sand was enterin . the main from the collapsed sewer in front of 2723 East 4th Street. The owner of 2723 East 4m Street hired Hovey's Plumbing to repair the sewer. During excavation, it was discovered that 2723 East 4th Street was not the sewer that was causing the problem. The sewer line at 2720 East 4th Street was opened and needed repair. Hovey's Plumbing was unable to locate the owner of 2720 East 4th Street for authorization to proceed, and the Building Official gave the approval order for Hovey's Plumbing to make the repair to prevent continued plugging of the sewer main and to re-open East 4th Street. The repairs were completed, and Hovey's Plumbing was instructed to bill the owner to collect payment for the work that was done. The owner of the property located at 2720 East 4th Street has not paid Hovey's Plumbing for the repair. The Building Official/Maintenance Administrator will submit a resolution to the council to assess the cost to the property. Moved by Greenwood, seconded by Getty that said request be approved. Ayes: Two. Absent: Schmitt. Motion carried. Five items from the Superintendent of Waste Management Services were reviewed. The committee had several questions, but there was no one from the department present. The committee made the motion to approve the five items, subject to receiving answers from the Superintendent of Waste Management on several questions. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase repair parts for Meyers pump at a cost of $5,730.00, plus estimated shipping costs of $100.00, be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace VFD on #5 raw sewage pump at a cost of $8,753.00 be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace TV sewer camera at a cost of$15,847.00, be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to repair flow tube at a cost of$1,721.00, plus estimated shipping costs of$600.00, be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace Satellite VFD at a cost of $5,134.00 be approved. Ayes: Two. Absent: Schmitt. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:54 p.m. Ayes: Two. Absent: Schmitt. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 14, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Superintendent of Traffic Operations to approve the proposal from RC Systems in the amount of $7,575.00 for materials and labor for a base and client unit at their tower on Ansborough and a cost of $5,037.00 for materials and installation of a single spectra dome for the intersection of San Marnan Drive and Ansborough Avenue was reviewed. This will allow a wireless connection from the intersection to the traffic signal monitors at the Traffic Operations Department. This tower will also be used for future wireless connections. Moved by Getty, seconded by Schmitt that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase repair parts for Camel at a cost of$1,870.00, plus estimated shipping costs of $100.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase yard waste carts at a cost of$13,572.00, plus estimated shipping costs of$800.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:53 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 7, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization for VJ Engineering to design removal of gate and concrete walls and build a new levee for the railroad crossing across Black Hawk Creek between Highway 218 and Westfield Avenue was reviewed. During last year's levee inspection, it was noted that the railroad closure gate across Black Hawk Creek, between Highway 218 and Westfield Avenue, was damaged. VJ Engineering was hired to come up with a list of options and estimates of what to do with the gate. VJ Engineering has given a report to the city detailing six different options. The Engineering Department is recommending that Option 5 be approved. Option 5 is the complete removal of the gate and concrete walls that the gates is attached to and build a new levee in its place.. The new levee would be of the same size and shape matching the existing levee. Moved by Greenwood, seconded by Getty that said request be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to repair digester pump #2 at a cost of $4,374.75, plus estimated shipping costs of 181.71, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase plumbing parts for sanitary main on West 3`d at a cost of$1,403.05 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase gas valves at a cost of $5,211.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of brush grinding at a cost of$17,000.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:53 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 23, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Assistant City Engineer for authorization to seek bids for a storm sewer extension to serve the alley east of the 500 block of Ansborough Avenue was reviewed. There is a low area in this alley that has not drained well for quite some time. The current owner of the adjacent property has verbally agreed to grant an easement for this storm sewer project, which will greatly reduce the length of pipe needed. Moved by Getty, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. The request of the Assistant City Engineer for authorization to seek bids for sidewalk repairs along East 4th Street between the Cedar River and Mulberry Street was reviewed. These repairs are necessary to eliminate existing dangerous areas of stamped brick and sidewalk that need to be repaired. The city currently has a contract with Craig Ritland Landscape Architect to prepare the plans for these repairs as well as looking at other improvements possibly for the future. Moved by Greenwood, seconded by Getty that said request be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to repair motor for pump #2 at the Park Road Lift Station at a cost of$1,250.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 16, 2007 4:45 p.m. Council Chambers Members present: Getty, Greenwood. Members absent: Schmitt. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Schmitt. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for approval of freight charges in the amount of $112.00 be approved. Ayes: Two. Absent: Schmitt. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:46 p.m. Ayes: Two. Absent: Schmitt. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 9, 2007 4:35 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Streets for authorization to seek quotes for various asphalt emulsions/bituminous products needed for the upcoming oiling, seal coating, chip sealing, fog sealing and crack seal programs and for making patch material be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Waste Management Services for approval of waste tire disposal at a cost not to exceed $5,000.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 19, 2007 4:40 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as amended to add Item No. 2 under New Business, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for approval of shipping costs in the amount of$35.74 for freight for freon be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for traffic control devices for railroad crossings at Idaho Street, Logan Avenue and Conger Street was reviewed. These three railroad crossings are programmed for surface renewal this construction season. All of them cross tracks owned by Canadian National Railroad (Chicago Central & Pacific Railroad). Under the terms of the State of Iowa Grade Crossing Surface Repair Fund Agreement, the city is required to provide and place appropriate traffic control devices. Moved by Greenwood, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 12, 2007 4:40 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase replacement #1 for the Cattle Congress lift station at a cost of$7,830.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 26, 2007 4:25 p.m. Council Chambers Members present: Chairperson Schmitt, Greenwood. Members absent: Getty. Moved by Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Greenwood, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase two 1500 gallon polymer tanks at a cost of $11,750.00 be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Greenwood, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase sewer castings at a cost of$16,452.00, plus estimated shipping costs of$575.00, be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Greenwood, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase freon at a cost of $1,900.00 be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Schmitt that the meeting be adjourned at 4:30 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 12, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase parts to rebuild services pumps at a cost of $2,519.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:56 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 5, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase replacement parts for two sludge recirculation pumps at a cost of$3,288.33, plus estimated shipping costs of$30.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to purchase a copier machine at a cost of$5,447.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Greenwood that the request of the Superintendent of Traffic Operations for authorization to sell channel detectors and AMPS be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Schmitt that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 22, 2007 4:50 p.m. Council Chambers Members present: Chairperson Schmitt, Getty. Members absent: Greenwood. Moved by Getty, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the City Engineer for authorization to seek bids to dispose of salvaged steel stockpiled near a Greenbelt parking lot at W. Shaulis Road and Black Hawk Creek was reviewed. Years ago, the city salvaged structural steel from an old bridge on West Ridgeway Avenue that was replaced. The salvaged steel was stockpiled near a Greenbelt parking lot at W. Shaulis Road and Black Hawk Creek. The idea was to re-erect the bridge to replace a very poor bridge where W. Shaulis crosses Black Hawk Creek. Due to the old design standards of the old Ridgeway bridge, it was too costly to re-erect to meet modern load limits and the idea was abandoned. There is local private interest in scraping out the remaining steel. Moved by Getty, seconded by Schmitt that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Schmitt that the request of the Superintendent of Waste Management Services for authorization to purchase 400 96-gallon garbage carts and 100 64- gallon garbage carts at a cost of $24,100.00, plus estimated shipping costs of $640.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Sandie Greco, Superintendent of Traffic Operations, reviewed the 28E agreements with Evansdale, Elk Run Heights and Black Hawk County. The city has had the agreement with these entities for a number of years. Black Hawk County deeded over the traffic signals and streets lights at Dubuque Road and Lafayette Street/Plaza Drive to Elk Run Heights. The agreement with Black Hawk County is for maintenance on an as-needed basis only for six street lights located at the intersection of Highway 218 and Black Hawk County Road C-57, with all non- routine maintenance charged according to a rate schedule. The agreement with the City of Elk Run Heights adds monthly inspection and maintenance of the four street lights located at Evansdale Road and Gilbertville Road and the traffic signals at Dubuque Road and Plaza Drive. The agreement with City of Evansdale adds the monthly inspection and maintenance of traffic signals located at Evansdale Drive and Doris Drive. The agreements with the cities of Elk Run Heights and Evansdale include an increase in the service fee for each monthly inspection. With no further business before the committee, it was moved by Getty, seconded by Schmitt that the meeting be adjourned at 4:55 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 16, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to print yardwaste/recycle calendars for 2007 at a cost of $1,083.80 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 8, 2007 4:55 p.m. Council Chambers Members present: Chairperson Schmitt, Getty, Greenwood. Moved by Greenwood, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to repair pump motor #2 at Park Road at a cost of $1,374.39 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to replace reel and cable for TV van at a cost of $11,246.00, plus estimated shipping costs of $200.00, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk