HomeMy WebLinkAboutApproved Documents - 9.6.2022City Clerk Use Only
Finance Committee
9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 18,925.00 plus est. shipping costs of $ 276.00 to pay for or purchase
Phase 1 parts and labor to refurbish the passenger boarding bridge.
This purchase or expenditure is being made because:
Existing boarding bridge is nearly twenty years old and, while still in decent shape,
needs some significant updates to the electronic components.
Vendor selected for this purchase: JBT AeroTech
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
JBT AeroTech (formerly FMC Jetway) is the manufacturer of the boarding
bridge and, therefore, the sole source of OEM (Original Equipment Manufacturer) parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371 29AIP.0049 (parts only)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 125,000.00
and the current available balance is $ 99,188.69
Respectfully submitted,
Keith Kaspari 8/23/2022
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,686.80 plus est. shipping costs of $ to pay for or purchase
remove, rebuild and reinstall lift cylinders on OshKosh Blower #6.
This purchase or expenditure is being made because:
Lift cylinders on 1999 (Snow) Blower needed to be rebuilt but truck is otherwise in
good condition and is used frequently.
Vendor selected for this purchase: MacQueen Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
MacQueen (formerly Translowa) is the nearest service center for OshKosh equipment.
ALO does not have troubleshooting equipment to diagnose problem, therefore needed to
send it to the nearest authorized service center.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 15,712.00
and the current available balance is
Respectfully submitted,
Keith Kaspari 8/22/2022
$ 12,440.20
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Traffic Department to expend
$ 5,479.55 plus est. shipping costs of $ 300.00 to pay for or purchase
Flat bed - Stake pockets and removeable drop in 4" side rails for Unit # 170813
This purchase or expenditure is being made because:
Vendor Specific - need same flat bed replacement
Vendor selected for this purchase: Hiway Truck Equipment
n Bids or written quotes were taken on this purchase, as follows:
Hiway Truck Equipment Fort Dodge, IA
$5,479.55
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 545,500.00
and the current available balance is $ 484,617.88
Respectfully submitted,
Sandie Greco 8/23/2022
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 3,180.00
plus est. shipping costs of
$ to pay for or purchase
Diagnostic Software - for Heavy Duty Equipment
This purchase or expenditure is being made because:
Vendor Specific Software to diagnose malfunctions of equipment.
Vendor selected for this purchase: Mitchell 1
n Bids or written quotes were taken on this purchase, as follows:
Mitchell 1 Chicago, Illinois
$3,180.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 8,650.00
and the current available balance is $ 8,650.00
Respectfully submitted,
Sandie Greco 8/23/2022 lc", 7?a
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 15,000.00 plus est. shipping costs of $ 0 to pay for or purchase
Various components for the repair of the Expo Towers. The amount listed above is a not to exceed
This purchase or expenditure is being made because:
The WDC and the City are partnering to replace and upgrade the LEDs and power sources on the
existing Expo Plaza towers
Vendor selected for this purchase:
American Pattern, CM Bruck, Echo Group among others
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
The contractors are getting the quotes as part of the work for the project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) Gaming
This expenditure is to be coded to the following budget line -item:
426-07-7610-2110 07RVF.EXPO
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Takb
$ 1,800,000.00
$ 1,696,763.00
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
•
City Clerk Use Only
Finance Committee 9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Fire
$ NTE 50,000.00 plus est. shipping costs of $
structural firefighting turnout gear
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
We currently have members with structural firefighting turnout gear that needs to be replaced due
to age, and we will have new members beginning their careers with WFR that will need structural firefighting turnout gear
Vendor selected for this purchase:
❑■ Bids or written quotes were taken on this purchase, as follows:
Sandry: 2,576.06 per set through September 30, 2022 & 2,799.96 per set from 10-01-22 through 03-31-23
Dinges: 3,350.00 per set
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
IT Road Use Tax IT n Sanitation
❑ Federal/other grants ❑
General Fund
Bonds
This expenditure is to be coded to the following
420-12-1400 2112 1 421-12-1400 2112
Sewer
Other (specify)
budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Pat Treloar 08-24-2022
(Project Code)
$ 20,000.00; 31,208.15
$ 18,791.85; 31,208.15
9/6/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Committee9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure - Sports Department to expend
$ 2,657.50 plus est. shipping costs of $ to pay for or purchase
Flag Football Shirts
This purchase or expenditure is being made because:
Team shirts for youth flag football. This is part of the registration fee.
Vendor selected for this purchase:
Dickey's Printing
�■ Bids or written quotes were taken on this purchase, as follows:
Dickey's Printing $2657.50
Advantage Screenprint $2773.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1567
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 22,000.00
and the current available balance is $ 17,061.22
Respectfully submitted,
Paul Huting 08/23/2022
Gan
SIGNED
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 9032.24
plus est. shipping costs of
Police
$0
Department to expend
to pay for or purchase
Office furniture and cabinets for the Investigation remodeling project.
This purchase or expenditure is being made because:
The office furniture for the 1st floor remodeling project, moving Detective Sergeants to this office
space.
Vendor selected for this purchase:
Storey Kenworthy
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Storey Kenworthy has the State of Iowa bid for the office furntiture that was bid for this
project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds Federal/other grants ❑ Other (specify) Covid Grant
This expenditure is to be coded to the following budget line -item:
010-11-1150-2106 11GRT.Covid 2
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 43,385.00
and the current available balance is
Respectfully submitted,
Aaron McClelland, Police Captain 8/22/22
J6�
$ 14,999.00
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
9/6/2022
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7230.97
plus est. shipping costs of
Sewer (Digester Complex)
$ Included
Hayward Gordon pump parts for Digester Complex
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Hayward Gordon pump parts need to be replaced
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Electric Pump is Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Brian Bowman
08/23/22
$ 400,000.00
$ 366,577.98
9/6/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)