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HomeMy WebLinkAboutI & S Group - Amendment to PSA - FY22 Sullivan Bros Plaza Reno - Cont. No. 1069 - 9.6.2022-=AIA Document G802 - 2017 Amendment to the Professional Services Agreement PROJECT: (name and address) Five Sullivan Brothers Convention Center Plaza Renovation & Memorial OWNER: (name and address) City of Waterloo 715 Mulberry Street Waterloo, IA 50703 AGREEMENT INFORMATION: Date: August 31, 2022 Project No: 21-25083 ARCHITECT: (name and address) I & S Group, Inc. (ISG) 314 East 4th Street Waterloo, IA 50703 AMENDMENT INFORMATION: Amendment Number: 003 Date: August 31, 2022 The Owner and Architect amend the Agreement as follows: Eye Level Studio to provide additional services for the Memorial Final Design and Plaza Construction Review. The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: Memorial = $8,940; Plaza = $1,220 for a Total of: $10,160.00 See Exhibits A & B provided by Eye Level Studio and attached hereto. Exhibit A (Addl Budget) & Exhibit B (Budget Clarification). Schedule Adjustment: N/A SIGNATURES: I & S Group, Inc. (ISG) ARCHITECT (Firm name) SIGNATURE Nathan Compton, Architect/Project Manager PRINTED NAME AND TITLE August 31, 2022 DATE City of Waterloo OWNER (Firm name) -teat SIGNATURE Quentin Hart, Mayor PRINTED NAME AND TITLE 9/6/2022 DATE AIA Document G802' — 2017. Copyright © 2000, 2007 and 2017 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 16:48:25 CT on 08/31/2022 under Order No.2114332387 which expires on 07/12/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4A) EXHIBIT "A" SULLIVAN MEMORIAL BUDGET ESTIMATE Eye Level Studio Vandewalle & Associates August 23, 2022 Dean Susan Elona Task: Memorial Exhibit Final Design/Fabrication/Installation • Work sessions with Rebechini Studios 3 5 • B-side design refinement 0 2 • Material selection 0 3 • Exhibit and panel layout 0 4 • Artist supervision 0 2 • Panel print preparation 0 6 • Fabrication supervision 2 5 • On -site fabrication check 8 8 • Installation supervision 3 2 • Project management 5 2 TOTAL 21 39 $3,675 $5,265 Task: Plaza Construction -related Review • Assist with final specifications of work and products 1 1 • Review documents 3 3 TOTAL $8,940 4 4 $700 $520 $1,220 GRAND TOTAL $10,160 EXHIBIT "B" Waterloo Sullivan Brothers Memorial Project — Eye Level Studios This document is intended to provide clarity on the request for more funds to complete the Sullivan Brothers Memorial Project. Original Contract Amount: $46,200 — Complete Scope of Work is attached for reference Supplemental Budget Request: $10,160 Tasks that still need completed from New tasks that need finalized Out of scope tasks we assisted City with that took us Tasks completed under ongoing implementation contract with City original scope of work to complete project over budget • Worksessions with Rebechini Studios • Artist supervision • Variety of B-side panel iterations ($3,900) • Prepared initial Sullivan Brothers • B-side design refinement • On -site fabrication check • Designed more interpretive panels than originally "Vision" graphics • Material selection • Installation supervision budgeted for ($2,100) • Assisted with Black Hawk Gaming • Exhibit and panel layout • Designed 3-D sculptural pieces rather than photo panels Grant Application for Convention • Panel print preparation Plaza: ($900) Center & Plaza • Fabrication supervision • Assist with final specifications o Originally budgeted for a photo panel exhibit o Prepared narrative • Project management of work and products o Final deliverable became four two-sided 3-D o Assisted with cost estimates • Review documents sculptural pieces • Assisted with Van G. Miller Grant • • • Additional hardscape designs to create different experiences and a ceremonial central space ($1,300) Fabricator search, interview, and selection ($1,200) Fundraising presentation with voiceover ($1,000) https://vimeo.com/551999913/7725ba01b3 Application for Sullivan Brother Memorial & Plaza o Prepared narrative o Assisted with cost estimates • "Together" projector design and graphic simulation ($400) • Photo search process was more extensive than originally anticipated ($600) • Contract coordination between RSI, ISG, and City ($800) • Project stretched beyond anticipated timeframe o Additional meetings and overall project management ($1,900) o Additional reviews ($1,000) o Designed and specified: custom seating ($600) Request today (September 2022): $10,160 Original Scope of Work - Attached for Reference Proposed Scope of Services Sullivan Brothers Memorial Design and Content Development DRAFT 3.25.21 Project Management • Establishment of Project Management Team (PMT), small design review group (5-6 people), to include ISG, Eye Level Studio, Sullivan Family representative, City of Waterloo representative • Meetings with PMT to meet as often as needed (weekly to monthly throughout content development, exhibit design, and design development) (Estimated 3 meetings) • Ongoing communication and project coordination with ISG • Coordination of Sullivan Brothers Memorial site and feature design elements with ISG 1. Sullivan Brothers Memorial Content Development • Additional research related to the Sullivan brothers' and family's story • Discussions with Sullivan family representatives • Compilation of photos and images for use on exhibits • Confirmation of major storylines with the PMT • Development of content sub -themes and storylines • Text and graphic content development in preparation for incorporation into graphic and interpretive (or quotation) panels • Deliverable: Sullivan Brothers Memorial interpretive report 2. Concept and Schematic Sullivan Brothers Memorial Site/Exhibit Design • Development of Sullivan Brothers Memorial concept (for site and exhibits) based on interpretive content • Coordination with the Waterloo Convention Center Plaza design • Development of Schematic Site Plan including ground plane configuration, panel locations and configuration, and site features • Schematic design of large graphic panels and support structures (defining the form and character of the structure and panels) • Schematic design of interpretive (or quotation) panels (defining the form and character of the panels) * Deliverables: Concept sketches and description, schematic site plan, site section, elevations of features, schematic details, preliminary materials selections 3. Design Development of Sullivan Brothers Memorial Site/Exhibit • Development of Design Development Site Plan and supporting technical design drawings including site section, elevations, details as necessary • Design development of large graphic panels and support structures (Design refinement into dimensioned plans, sections, and details) • Collaboration with ISG on structural elements of all exhibits • Design development of interpretive (or quotation) panels (Design refinement into dimensioned plans and details) • Directing of ISG on translation of Sullivan Brothers Memorial site plan and site - based features to ISG construction documents • Directing of ISG or fabricator on translation of exhibit design to fabrication documentation * Deliverables: Design Development Site Plan, site sections, elevations of features, developed details, materials selections 4. Sullivan Brothers Memorial Exhibit Panels Layout and Fabrication Preparation ** Integration of interpretive content into designed panel format Selection of panel fabrication materials and techniques Conceptual graphic panel layout Conceptual interpretive (or quotational) panel layout including templates for hierarchy of content, treatment of text and images Developed (not final) graphic panel layout Developed (not final) interpretive panel layout including treatment of text and images Review of fabricator shop drawings Submittal to PMT for final review * Deliverables: Developed layouts (not final) of graphic and interpretive panels, comments on fabricator shop drawings Proposed Budget $46,200 Eye Level Studio ** Note: The exhibit fabricator (not Eye Level Studio) would perform the following tasks. This budget would be part of the anticipated allowance for Sullivan Brothers Memorial exhibits. • Consultation on final panel fabrication and layout options • Preparation of print -ready files for all panels • Input on support structure design, mounting, and panel design related to fabrication • Development of fabrication documents (i.e. shop drawings or equivalent) as necessary for fabrication • Fabrication