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PUBLIC WORKS COMMITTEE
December 20, 2004
4:35 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the City Engineer for approval of Notice of Intent forms with Canadian
National/Illinois Central Pacific Railroad for placing crossings at Conger Street, Logan Avenue,
Willow Street, Idaho Street, Rooff Avenue, Fletcher Avenue and Rainbow Drive using Iowa
Grade Crossing Surface Repair Funds, with an estimated cost of$698,800.00, with city's portion
of $145,960.00 was reviewed. Under the Iowa Repair Fund, the State pays 60 percent of
construction costs, the Railroad pays 20 percent and the Highway Authority pays 20 percent,
plus all traffic control costs. Projects under the Iowa Repair Fund are completed on a first
come/first serve basis. Based on the current liacklog of projects, it is estimated the date of
construction could be in 2008. The city's share is funded using Local Option Sales Tax. If the
city is approved for funding, the contracts would be brought to the council for approval. Moved
by Gunderson, seconded by Schmitt that said request be approved and City Engineer authorized
to submit said Notice of Intents. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
December 13, 2004
4:00 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to replace
pump at a cost of$29,157.00 was reviewed. The quote from Electric Pump in the amount of
$29,157.00 was the low bid. The current pump will be replaced with a Flygt Model NP3301
submersible sewage pump. Moved by Gunderson, seconded by Schmitt that said request be
approved. Ayes: Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to repair #5
raw sewage pump at a cost of $42,752.96 was reviewed. The cost for a new pump is about
$115,000.00. The pump is inoperable and needs a complete overhaul. Moved by Gunderson,
seconded by Schmitt that said request be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to replace soft start for pump#1 at a cost of$2,028.00 be
approved. Ayes: Three. Motion carried.
The request of the Superintendent of Waste Management Services for approval of yard waste
calendars for 2005 season at a cost of$1,986.48 was reviewed. The calendars are color coded
and will be mailed to approximately 6,000 subscribers of the yard waste program. Moved by
Schmitt, seconded by Gunderson that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
December 6, 2004
4:40 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Traffic Operations for authorization to purchase 5 battery
backup systems and 110 yellow LEDs at a total cost of$17,025.00 was reviewed. The systems
will be installed at the following intersections:
E. 1st Street, Franklin Street and Mullan Avenue
W. 11th Street and Washington Street(Highway 218)
W. 18th Street(Williston Avenue)and Washington Street(Highway 218)
Hawthorne Avenue and Washington Street(Highway 218)
Mitchell Avenue and Washington Street(Highway 218)
These systems will allow the signals at the intersections to operate fully for approximately three
to four hours in case of power failures. The LEDs have reduced power consumption to such a
degree that these systems will operate efficiently. In order to fully utilize the maximum
capability, the city will need to purchase the yellow LEDs. During past power outages, there
have been accidents at the above intersections. When there are power outages, all personnel are
called off their current jobs to gather up portable stop signs, set them up and take them down
after power has resumed. The total cost of the systems is $17,025.00, and they will be paid with
GO Bond funds. Moved by Gunderson, seconded by Schmitt that said request be approved.
Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
November 22, 2004
4:40 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Assistant Superintendent of Waste Management Services for approval of an
additional cost of $1,978.50 for roof repair at the Waste Management Maintenance Shop was
reviewed. Larry Smith, Assistant Superintendent of Waste Management Services, reported that
it is his understanding that the cost for the repairs came in higher than the original amount
approved by the Finance Committee. The Building Official/Maintenance Administrator was not
at the meeting to answer questions. Moved by Gunderson, seconded by Schmitt that this item be
tabled until additional information is provided by the Building Official/Maintenance
Administrator. Ayes: Three. Motion carried.
The request from Martin Culpepper to cancel an assessment in the amount of$247.50 for weed
mowing at 1119 Cottage Grove Avenue was reviewed. Larry Smith, Assistant Superintendent of
Waste Management Services, reported that the Code Enforcement Department gave Waste
Management Services a work order for 1119 Cottage Grove Avenue. A notice was posted on the
property giving the owner five days to come into compliance. A certified letter was sent to Mr.
Culpepper at 1731 Cottage Grove Avenue on September 9, 2004, and the post office notified Mr.
Culpepper on September 19, 2004 that a certified letter was at the post office. The certified letter
was returned to the city on September 22, 2004. The contractor mowed the property and the
owner of the property was billed at the approved rate. A picture of the property indicates that the
weeds were more than 12 inches.
Martin Culpepper, owner of the property at 1119 Cottage Grove, reported he did not receive any
posted notice or notice of a certified letter. Mr. Culpepper stated that the contractor mowed all
the rose bushes. Mr. Culpepper stated when the property was mowed they thought maybe the
neighbor mowed it. Mr. Culpepper stated he does not believe Code Enforcement follows the
way the policy is written and does not follow proper procedures. Mr. Culpepper stated he was
not aware of any invoice for the mowing until an assessment for the unpaid amount was placed
on his tax bill. Mr. Culpepper stated Code Enforcement does not give tickets for tall weeds to
others in his area. Mr. Culpepper's daughter explained that there were overgrown weeds along
the garden, but they did not receive a notice to correct it. She stated she came home one day and
it was mowed, and she thought the neighbor mowed it.
Lou Cutwright, Building Official/Maintenance Administrator, reported that the registered letter
is sent to the property owner. If no one signs the registered letter, the Post Office sends out two
notices that the property owner has registered mail. If no one picks up the registered letter, the
original registered letter is returned to his department. Mr. Cutwright noted the procedure is to
contract the individual at home, and if no one can be located on the property, a notice is posted
that the property must be mowed. After seven days, a registered letter is mailed to the property
owner and then the city mows the property.
Mr. Culpepper reiterated that he did not receive a notice. Mr. Culpepper noted that it was in the
Fall, and the garden did have weeds.
Moved by Gunderson, seconded by Schmitt that the amount to be paid by Mr. Culpepper be
reduced to $123.75. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by
Gunderson that the meeting be adjourned at 5:00 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
November 15, 2004
4:35 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Assistant Superintendent of
Waste Management Services for authorization to purchase 200 foot 15 inch truss pipe at a cost of
$2,880.00 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by
Gunderson that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
October 25, 2004
4:05 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Schmitt, seconded by Gunderson that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase a filter belt at a cost of $1,241.19 be
approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:07 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMIT FEE
September 20, 2004
4:50 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase filter belt at a cost of$1,129.00 be approved.
Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase Hydroranger at cost of $3,345.00, plus
estimated shipping cost of$200.00, be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 95 gallon garbage carts at a cost of
$16,195.68 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 95 gallon yardwaste carts at cost of
$18,144.00, plus estimated shipping costs of $1,400.00, be approved. Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
September 7, 2004
4:00 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase replacement computers at a cost of
$1,546.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase pumps for Douglas Lift Station at a cost of
$11,030.00 be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase pump for Hackett Road Lift Station at a cost
of$7,670.00 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:04 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
August 23, 2004
3:20 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Schmitt, seconded by Gunderson that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to purchase
uniforms for Water Pollution employees at a cost not to exceed $2,500.00 was reviewed. Tim
Shea, Superintendent of Waste Management Services, reported the purchase of uniforms for both
Water Pollution and Sanitation workers is included in the bargaining contract. Mr. Shea
discussed the bidding process. Moved by Gunderson, seconded by Schmitt that said request be
approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase uniforms for Sanitation employees at a cost
not to exceed $2,000.00 be approved. Ayes: Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to seek bids
for roof repair of maintenance shop at a cost not to exceed $75,000.00 was reviewed. The roof
on the maintenance shop is in need of repair. The roof repair project will be funded using
$50,000.00 from the Water Pollution Budget and $25,000.00 from the Sanitation budget. Moved
by Gunderson, seconded by Schmitt that said request be approved. Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 3:25 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
August 16, 2004
4:45 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to purchase
sand bags at a cost of$3,500.00 was reviewed. This is to replace the sand bags used for the 2004
flood event. The city is required by the Army Corps of Engineers to maintain sand bags in stock
for flood control. The cost to purchase the sand bags will be reimbursed by FEMA. Moved by
Gunderson, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to purchase
computers at a cost of$1,546.00 was reviewed. The present computers' operating systems are
no longer supported. The Computer Technical Review Committee reviewed and approved
purchase of said computers. Moved by Schmitt, seconded by Gunderson that said request be
approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
July 26, 2004
4:25 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the City Engineer for authorization to put two inch overlay on Cedar Street from
West Second Street to Park Avenue at an approximate cost of $16,000.00 and include in this
year's overlay project was reviewed. Cedar Street from West Second Street to West Park
Avenue is scheduled to be reconstructed in 2006. This street has needed improvement for some
time and has been held off due to its proximity to the Riverfront Renaissance Projects. Due to
the slow development of the Riverfront Renaissance Projects because of the funding lawsuit, it
now appears that Cedar Street reconstruction should be delayed until at least 2007 or possibly
later. This is so that the new street would not be damaged during construction of the Riverfront
Renaissance Projects. Due to the additional delay for Cedar Street, the City Engineer is
recommending that a very minimal overlay be placed on Cedar Street this year because it is
becoming very rough and hard to maintain. The overly would be only two inches thick and there
would be no other preparation. The cost would be approximately $16,000.00 and the most
benefit would be obtained if it were done this year under the current contract. Aspro, the current
contractor, can fit this overlay into their schedule and there are adequate Local Option Tax funds
available. Moved by Gunderson, seconded by Schmitt that said request be approved. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
July 19, 2004
3:25 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase a tink bucket for end loader at a cost of
$12,700.00, with estimated shipping cost of $800.00, be approved. Ayes: Three. Motion
carried.
Moved by Schmitt, seconded by Gunderson that the request of Superintendent of Waste
Management Services for authorization to purchase surge protection for holding ponds at the
plant at a cost of$5,852.00, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase two flame arrestor bank assemblies at a cost
of $4,071.76, with estimated shipping cost of $100.00, be approved. Ayes: Three. Motion
carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to repair lagoon pump at a cost of $2,387.00, be
approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 621 65-gallon garbage carts at a cost of
$23,598.00, with estimated shipping cost of $550.00, be approved. Ayes: Three. Motion
carried
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 3:35 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
June 28, 2004
4:15 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Associate Engineer for authorization to seek bids for spraying of levee system
was reviewed. About one-half of the levee system will be sprayed this year and the other half
will be sprayed next year. The areas to be sprayed are as follows:
1. Cedar River from Cedar Bend Park to 3500 feet west
2. Cedar River between Conger Street and the Railroad Bridge
3. Cedar River from Cedar River Park to E. First Street
4. Cedar River between E. Sixth Street and E. Eleventh Street
5. Cedar River from Conger Street to 2000 feet west
6. Cedar River between Conger Street and W. Second Street
7. Black Hawk Creek between Highway 218 and River Road
Moved by Gunderson, seconded by Schmitt that said request be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for approval of purchase of replacement breaker at a cost of$2,324.92 be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase tractor for sewer TV at a cost of$10,410.00
be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for approval of replacement of variable frequency drive (VFD) at Park
Road Lift Station at a cost of$1,315.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for approval of lab certification testing by the Iowa Department of Natural
Resources at a cost of$1,200.00 be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for approval of the purchase of replacement hoses for three sewer cleaning
machines at a cost of$5,728.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to replace cooling units at a cost not to exceed $5,000.00
be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:26 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
June 21, 2004
4:20 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Schmitt, seconded by Gunderson that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services to approve repair to the Hackett Road Lift Station force main at a cost of
$2,000.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services to approve the purchase of five additional patches at a cost of$675.00 for
the Lagoon cover repair be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:24 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
May 10, 2004
4:20 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Schmitt, seconded by Gunderson that the Agenda as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Associate Engineer for authorization to seek bids for storm sewer
improvements on Rush Street was reviewed. Over the years, there has been a drainage issue at
the dead end of Rush Street. The water flows to the east and sits at the end of the pavement and
does not drain away. In order to fix this problem, storm sewer would be extended from the
middle of the block down the street to a pair of new intakes. The project will be funded with GO
Bond Funds. Moved by Gunderson, seconded by Schmitt that said request be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to repair a flow tube for the effluent flow meter at
Conagra be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:31 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
May 3, 2004
3:50 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion can-led.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Streets for
authorization to seek bids for various asphalt emulsions/bituminous products for upcoming
oiling, seal coating, chip sealing, fog sealing, crack sealing and making of oil patch material
programs be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 3:51 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
April 26, 2004
3:50 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 150 95-gallon garbage containers and 282
95-gallon yard waste containers at a cost of $17,172.18, plus estimated shipping costs of
$950.00, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to make emergency repair to Lagoon cover along north
wall at a cost of$6,500.00 be approved. Ayes: Three. Motion carried.
The request of the Associate Engineering for authorization to seek bids for traffic control for
2004 Railroad Crossing Repair Program was reviewed. The following six railroad crossings are
programmed for surface renewal this construction season:
Crossing Railroad
Columbia Street Canadian National
Dunham Place Canadian National
Barclay Street Canadian National
15th Street Iowa Northern Railway
Mitchell Avenue Iowa Northern Railway
Cedar Terrace Drive Iowa Northern Railway
Under the terms of the State of Iowa Grade Crossing Surface Repair Fund Agreement, the city is
required to provide and place appropriate traffic control devices. Moved by Gunderson,
seconded by Schmitt that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:00 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
April 12, 2004
3:50 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Schmitt, seconded by Gunderson that the Agenda, as proposed,be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase a lab incubator at a cost of$2,550.00 be
approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 3:53 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
April 5, 2004
4:00 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 132 yard waste carts at a cost of$4,950.00
be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 150 65-gallon garbage carts at a cost of
$6,650.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for approval of payment of$1,912.50 for calendars for yardwaste/recycle
program be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:03 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 22, 2004
4:25 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to purchase
150 95-gallon yard waste carts at a total cost of $5,623.50 was reviewed. There are about 30
carts in stock at the Waste Management Services Department. The carts will be purchased at a
cost of$37.49 each. Some carts are damaged in the winter by snowplows, etc. If damage to the
cart is through normal wear and tear, the city will replace them. Moved by Schmitt, seconded by
Gunderson that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 15, 2004
4:30 p.m.
Council Chambers
Members present: Chairperson Welper, Schmitt.
Members absent: Gunderson.
Moved by Schmitt, seconded by Welper that the Agenda, as amended, be approved. Ayes: Two.
Absent: Gunderson. Motion carried.
Tim Shea, Superintendent of Waste Management Services, reviewed the recycling and yard
waste schedule for 2004. Basic yard waste and recycling services costs $36.00 per year. Yard
waste and recycling collection is scheduled one time per month, with the exception of additional
spring and fall pickups. Customers can sign up for ten additional pickups during the green
season at a charge of $37.20, which will be charged to the garbage bill spread over a twelve
month period. Collection for the extra yard waste pickup will be one time per week on the
regular scheduled garbage day. A sticker will be supplied to mark the cart. This is a voluntary
program and will only be offered to those who participate in the blue cart program. Moved by
Welper, seconded by Schmitt that the proposed yard waste and recycling schedule be approved.
Ayes: Two. Absent: Gunderson. Motion carried.
Moved by Welper, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase a replacement pump at a cost of$4,680.00,
plus estimated shipping costs of$180.00 for the Virginia Lift Station be approved. Ayes: Two.
Absent: Gunderson. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Welper
that the meeting be adjourned at 4:35 p.m. Ayes: Two. Absent: Gunderson. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 8, 2004
4:30 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase 150 95-gallon garbage carts at an estimated
cost of$6,600.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase replacement conveyor for filter building at a
cost of$8,074.91 be approved. Ayes: Three. Motion carried.
The request of the Associate Engineer for authorization to seek bids to repair and replace
interlocking concrete paver units in the downtown area was reviewed. During the inspection of
city sidewalk contained within the Sidewalk Inspection and Repair, Zone 4 for the 2004 repairs,
several areas of the interlocking concrete paver units in the downtown area have been found to
be damaged or paver units are missing. The Engineering Department is requesting permission to
seek bids to repair and replace the damaged areas using the informal bidding process for projects
under $25,000.00. The project will be funded using General Obligation Bond funds. Moved by
Gunderson, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:38 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 1, 2004
4:15 p.m.
Council Chambers
Members present: Chairperson Welper, Schmitt, Gunderson.
Moved by Schmitt, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Two. Absent: Gunderson. Motion carried.
Councilperson Gunderson now present at 4:16 p.m.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase a Moyno pump and parts for the Filter
Building at a cost of$20,734.22 be approved. Ayes: Three. Motion carried.
The request Donald Hurst, of the Hurst Holding Company, to appeal the moving fee in the
amount of$1,125.00 for property located north of 235 Fisher Drive was heard.
Donald Hurst distributed copies of information he has acquired investigating the mowing of his
property located north of 235 Fisher Drive. Mr. Hurst reviewed that on July 9, 2004 he received
a notice from the city that the lot located north of 235 Fisher Drive was in need of mowing, and
he was given five days to mow the area. Mr. Hurst reported he notified Curt Hollis, who has
mowed this property for the past several years of the notice, and he mowed the property the next
day. The way it has been mowed has never drawn any complaints before and it was done the
same this time. Mr. Hurst reported that on September 11, 2003 he received an invoice from the
city in the amount of $1,125.00 for mowing of his property. Mr. Hurst stated that they were
made aware that Mr. Hollis has been missing an area. Mr. Hurst said his problem is with the 17
hours the contractor billed to mow the property, when Mr. Hollis says he can mow the whole
area in about 1%2 hours. Mr. Hurst stated he was informed that the contractor spent a lot of time
picking up debris, and when he inspected the debris he found there to be less than %2 of a pickup
load. Mr. Hurst reported he spoke with Bob Adams, the city's contractor, who said he was paid
$400.00 for mowing and cleaning up the property. Mr. Hurst stated in speaking with city staff he
was told that the city charges $85.00 per hour to mow lots. Mr. Hurst reported that the city's
ordinance states that the city can only charge for the actual costs. Mr. Hurst stated that the
ordinance states he has ten days from the date of notice to mow the lot, and he was only given
five days. Mr. Hurst stated he believes the contractor billed the city for too many hours, and he
feels the city billed him $595.00 too much for the mowing fee. Mr. Hurst stated that Mr. Hollis
just missed mowing a piece of the property, which was high due to the rain. Mr. Hurst explained
that every year he waits until he hears from the city and then mows the property.
Lou Cutwright, Building Official/Maintenance Administrator, showed a before and after picture
of the property. Mr. Cutwright explained Code Enforcement sends out the notification to the
property owner that the property has weeds, grass, etc. exceeding a height of twelve inches, and
they have five days to abate the violation.
Tim Shea, Superintendent of Waste Management Services, stated that in past years the city
utilized part-time help to mow these properties, but for the past two years, the city has hired a
contractor. Mr. Shea stated that it doesn't matter what the contractor is paid, the cost has always
been the same, which is $85.00 for the first hour and $65.00 for each additional hour. Mr. Shea
stated that someone had to walk the property to clean it of debris, so that we can mow down
further than 12 inches. Mr. Shea stated the city is not trying to compete with who the property
owner hires, we only inspect properties where we have received a complaint. Mr. Shea stated
that most of them are residential lots, but a few are the size of Mr. Hurst's property and they
would be charged the same, according to the man hours involved.
Mr. Hurst stated they could have seen that only one small part was missed and should have
called him to let him know. Mr. Hurst stated the contractor is paid $30 per hour and the city
charges $25 per hour, and he wants to know where the other $595 came from. Mr. Hurst stated
the $595 is a profit for the city when the ordinance states the city can only charge for the actual
cost. Mr. Hurst stated he has been charged an exorbitant amount for this mowing.
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