HomeMy WebLinkAbout2003 PUBLIC WORKS COMMITTEE
February 16, 2003
3:55 p.m.
Council Chambers
Members present: Chairperson Welper, Gunderson, Schmitt.
Moved by Gunderson, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase pump for the Digester Complex at a cost of
$3,670.00 be approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase boiler at a cost of $4,284.00 be approved.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to purchase polymer pump at a cost of $1,830.00 be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Gunderson that the request of the Superintendent of Waste
Management Services for authorization to repair garbage truck at a cost of $4,982.89 be
approved. Ayes: Three. Motion carried.
Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Waste
Management Services for authorization to purchase new voice mail system at a cost of$6,950.00
be approved. The system includes a Telrad IPEX, with 4 ports and 64 mailboxes. This system is
expandable and capable of future options like IVR and text-to-text speech. Ayes: Three.
Motion carried.
The request of the Superintendent of Central Garage for authorization to rebox three automated
garbage trucks at a cost of$61,975.00 each was reviewed. Permission was granted in August
2003 to rebox two automated garbage trucks doing a consortium bid with the City of Des Moines
at a cost of $61,975.00 each. Wayne Engineering is willing to rebox the three automated
garbage trucks that are currently in need of reboxing for the price of$61,975.00 each. Moved by
Schmitt, seconded by Gunderson that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Gunderson, seconded by
Schmitt that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
December 8, 2003
3:15 p.m.
Council Chambers
Chairperson Jordan called the meeting to order at 3:45 p.m.
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to purchase a lap top computer at a cost of$1,682.00 be
approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to purchase filter belts at a cost of $2,236.80 be
approved. Ayes: Three. Motion carried.
The request of Jim Miller of Pioneer Graphics for a educed parking fee for stalls under the 218
viaduct was reviewed. Mr. Miller stated that they are currently expanding their building and will
increase employees from 20 to 38. In addition, Pioneer Graphics summer program brings in an
additional 20 students. Mr. Miller stated that they have been able to pay $12.00 per month for
other stalls, and that $20.00 per month per stall for parking under the viaduct is too high. Mr.
Miller stated his company is willing to pay for seven to ten stalls for their employees at $15.00
per stall per month. Pioneer Graphics would pay for the stalls with one check. Mr. Miller stated
that other businesses say they would be willing to rent additional stalls if the monthly cost were
reduced. This would free up the on-street parking.
Councilperson Welper stated that he is surprised that Mr. Miller is saying they are willing to
lease the stalls but only if they can save twenty-five cents per day per stall, which is the
difference between $15.00 and $20.00 per month.
Mr. Miller stated that the viaduct parking does provide coverage from the sun, but the stalls are
not totally protected, and they can lease stalls across the street for $12.00 per month.
Councilperson Jordan stated he does not have a problem leasing the stalls to Mr. Miller for
$15.00 per month. Councilperson Welper asked if we reduce the monthly fee for this group,
what about other groups. Councilperson Hurley stated he sees the parking as a product offered
by the city that is not being consumed.
Moved by Greenwood, seconded by Welper that said request be approved.
The City Clerk recommended that if the council approves lowering the parking fees to $15.00
per month for parking under the viaduct for Pioneer Graphics that the council consider an
ordinance lowering the fee to $15.00 per month for all monthly parkers. The council would have
to approve an ordinance to lower the fees.
Moved by Greenwood, seconded by Welper that Mr. Miller's request be tabled, and the City
Clerk place the ordinance on the council agenda. Ayes: Three. Motion carried.
With no further business before the council, it was moved by Greenwood, seconded by Welper
that the meeting be adjourned at 3:59 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
November 17, 2003
3:50 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of David Shepek to appeal the $85.00 charge for weed mowing at 2825 Lafayette
Street was reviewed. Mr. Shepek stated that his father passed away on October 3, 2003, and he
and his sister were not aware of any problems or of the certified notice that the weeds needed to
be mowed at 2825 Lafayette Street. The certified notice was signed by the staff at Rosewood
Estates, and they did not notify him nor his sister. Mr. Shepek stated they would have contacted
the tenants to mow the weeds had they been aware of the notice.
Moved by Greenwood, seconded by Jordan that the $85.00 fee be rescinded.
Prior to a vote on the above motion, the following comments were heard.
Lou Cutwright, Building Official/Maintenance Administrator, reported that the property was
found to be in violation on September 9, 2003. The notice was mailed to John Shepek at 1117
Maxhelen Drive on September 11, 2003. The notice was signed by Elaine Nordman on
September 17, 2003. The property was re-inspected on September 17, 2003, was still in
violation and a work order was sent to Waste Management Services for mowing. Mr. Cutwright
showed a picture of the property in violation.
Mr. Shepek stated that Rosewood Estates signed for the notice, and he would have mowed the
weeds rather than pay $85.00. Mr. Shepek reported that the property has been sold since his
father passed away.
Councilperson Welper reminded the committee that for other requests the city has split the costs.
Councilperson Greenwood commented that the weeds look like they had a chance to grow quite
a while, and that this one fell through the cracks.
Mr. Cutwright reported that the parcel is looked up through the Black Hawk County property
system, and when the property owner is located we have no idea as to what is happening with the
owner. Mr. Cutwright stated that staff went through the proper procedures and after notice, the
property was mowed.
Councilperson Getty stated that the city has a policy, it was followed and the mowing crew was
sent to mow the weeds. Councilperson Getty stated it is too bad that Rosewood Estates did not
inform the family, but someone will have to pay for the mowing services.
Councilperson Welper suggested that the city and Mr. Shepek each pay one-half of the $85.00
fee.
Councilperson Hurley asked Mr. Shepek if there were any middle ground. Mr. Shepek
responded no because they were never notified, and he doesn't understand how Rosewood
Estates could sign for the certified notice.
Councilperson Hurley stated that the Shepeks owned the property, and the city was just doing its
job.
A vote was taken on the above motion with the following result. Ayes: None. Nays: Three.
Motion failed.
Moved by Welper, seconded by Greenwood that the Shepeks be responsible for paying one-half
of the $85.00 mowing fee for 2825 Lafayette Street, and a new invoice in the amount of$42.50
be mailed to the Shepeks. Ayes: Two. Nays: Jordan. Motion carried.
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PUBLIC WORKS COMMITTEE
October 6, 2003
2:50 p.m.
Council Chambers
Members present: Welper, Greenwood, Jordan.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Two. Absent: Jordan. Motion carried.
The request of the Superintendent of Central Garage for flexibility to decide whether to purchase
new or used equipment for the FY04 Capital Equipment Program was reviewed. This year's
purchases include squad cars, pickups, dump trucks and new cars.
Jordan now present at 2:53 p.m.
All equipment being bid will be brought back to the committee. Used purchases, such as pickups
and program cars, would not necessarily be bid, but a recommendation would be brought back to
committee for approval.
Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three.
Motion carried.
Denny Bell, Superintendent of Central Garage, reviewed with the committee that after equipment
in the Capital Equipment Program has been purchased, he would like to use any remaining
monies to replace equipment for other departments. Michelle Weidner, Chief Financial Officer,
stated that any purchases would need to be brought back to the committee for their approval.
With no further business before the committee, it was moved by Jordan, seconded by Welper
that the meeting be adjourned at 3:00 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
September 22, 2003
4:05 p.m.
Council Chambers
Members present: Welper.
Members absent: Jordan, Greenwood.
Mayor Pro Tern Getty sat in for Councilperson Jordan.
Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
Moved by Getty, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase bank assemblies for the Lagoon at a cost of
$6,107.64 be approved. Ayes: Two. Absent: Greenwood. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Welper that
the meeting be adjourned at 4:09 p.m. Ayes: Two. Absent: Greenwood. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
September 2, 2003
3:50 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to purchase uniforms for Water Pollution/Flood Control
staff at a cost not to exceed $4,000.00 be approved. Ayes: Three. Motion carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase uniforms for Sanitation staff at a cost not to
exceed $2,000.00 be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to repair TV camera for Sewer Department at a cost of
$2,811.51 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Greenwood, seconded by
Welper that the meeting be adjourned at 3:55 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
August 18, 2003
3:40 p.m.
Council Chambers
Members present: Welper, Getty.
Members absent: Greenwood, Jordan.
Mayor Pro Tem Getty sat in for Councilperson Greenwood.
Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood, Jordan. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to fill a
vacant Waste Water Operator position was reviewed. The position is vacant due to a retirement.
A c urrent C ivil S ervice 1 ist exists and with approval o f t he committee, the S uperintendent o f
Waste Management Services can make an offer to someone on the list. Moved by Getty,
seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood, Jordan.
Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Welper that
the meeting be adjourned at 3:45 p.m. Ayes: Two. Absent: Greenwood, Jordan. Motion
carried.
Nancy Eckert
City Clerk
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PUBLIC WORKS COMMITTEE
August 11, 2003
3:00 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper.
Members absent: Greenwood.
Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
The request of the Superintendent of Central Garage for authorization to rebox two automated
garbage trucks at a cost of$67,707.00 each for a total of$135,414.00 was reviewed. The trucks
that would be replaced are 1995 vintage. The Superintendent of Central Garage is requesting
authorization to do a consortium bid with the City of Des Moines to purchase the two units, fully
installed and ready for use by the city at a price of$67,707.00 each for a total of$135,414.00.
The existing chassis will be used to mount the units on. Funds to purchase the two units are
available in the Sanitation Department budget. Moved by Welper, seconded by Jordan that said
request be approved. Ayes: Two. Absent: Greenwood. Motion carried.
An agreement with the U.S. Department of Interior U.S. Geological Survey for operation and
maintenance of the gage at the Cedar River Gage Station located between 6th Street and 7th Street
and the Cedar River Bottom Measurement at the Easton Treatment Plant Diffuser at a cost of
$6,615.00 was reviewed. The station is key in all flood control operations and required per the
agreement with the Corps of Engineers. The results of all work performed under the agreement
will be available to the city and the U.S. Geological Survey for scientific analysis and
publication. Moved by Welper, seconded by Jordan that said agreement be approved. Ayes:
Two. Absent: Greenwood. Motion carried.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for approval of blower replacement at a cost of$8,408.00, plus $590.27
shipping, be approved. Ayes: Two. Absent: Greenwood. Motion carried.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for approval of purchase of power supply at a cost of $3,740.00, plus
$100.00 shipping, be approved. Ayes: Two. Absent: Greenwood. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by Jordan
that the meeting be adjourned at 3:10 p.m. Ayes: Two. Absent: Greenwood. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
August 4, 2003
4:35 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services to approve freight costs in the amount of $75.34 for shipping of pump
parts be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 4:38 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
July 28, 2003
4:10 p.m.
Council Chambers
Members present: Welper, Greenwood.
Members absent: Jordan.
Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Two. Absent: Jordan. Motion carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase repair parts for spare pump that is the backup
for the Flusher/Camel at a cost of$4,823.02 be approved. Ayes: Two. Absent: Jordan. Motion
carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase repair kit for lagoon blower#2 at a cost
$2,152.00 be approved. Ayes: Two. Absent: Jordan. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to purchase
replacement garbage and yard waste carts at a cost of$27,284.00 was reviewed. The request is
to purchase 256 of the 95 gallon carts, 243 of the 65 gallon carts and 100 yardwaste carts. Tim
Shea, Superintendent of Waste Management Services, reported that the majority of customers
use the medium size garbage cart. Mr. Shea stated that it is his preference to eventually do away
with the small sized garbage carts. Nancy Eckert, City Clerk, stated that the council would have
to amend the ordinance in order to stop the use of small garbage carts. Councilperson Hurley
asked Mr. Shea to give a report to the committee on the use of the small cans and impact on
discontinuing its use. Moved by Greenwood, seconded by Welper that said request be approved.
Ayes: Two. Absent: Jordan. Motion carried.
With no further business before the committee, it was moved by Greenwood, seconded by
Welper that the meeting be adjourned at 4:16 p.m. Ayes: Two. Absent: Jordan. Motion
carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
. July 14, 2003
4:00 p.m.
Council Chambers
Chairperson Jordan called the meeting to order at 4:17 p.m.
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to repair parts for Camel high pressure pump at a cost of
$1,673.00 be approved. Ayes: Three. Motion carried.
Tim Shea, Superintendent of Waste Management Services, reviewed a proposal to develop a
surcharge for garbage collection. Mr. Shea reported that citizens overload the garbage carts at a
cost to the city of$60,000.00 per year. These citizens do not have a big enough cart, and they
don't want to recycle. Each customer is eligible for five free red tags per year or they can
purchase the red tag for$1 each, which will allows them to put one bag of garbage on top of their
can. Last year the city sold 12 red tags and gave away approximately 400 red tags. Mr. Shea
recommended that the city get out of the red tag program completely. Mr. Shea would like to
implement a surcharge mechanism for those citizens violating the ordinance by overloading the
garbage carts. Overloaded garbage carts are the number one problem and most expensive. A
camera could be mounted on the garbage truck for photographic proof, and the city would
establish an appeal process. Mr. Shea is putting together the cost for fuel, billing costs,
administrative costs and staff costs. The type of violation and charge for the violation has not
been determined. Mr. Shea would like to eliminate the small garbage cans and only have the
medium and 1 arge size. Mr. Shea reported he is looking at redeveloping Waste Management
Services' web site and is preparing a brochure for garbage and recycling. It was the consensus of
the committee to proceed to the next step. Mr. Shea will analyze one route and bring back a
recommendation in 30 days.
With no further business before the committee, it was moved by Greenwood, seconded by
Welper that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
June 23, 2003
2:40 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Associate Engineer for authorization to seek bids for tree spraying on the
levee system was reviewed. During the inspection of the levee last fall, most of the levee needs
to be sprayed to control tree growth. About one-half of the levee system will be sprayed this
year, and about one-half of the levee was sprayed last year. The areas to be sprayed are as
follows:
1. Cedar River between E. 6th Street and Vinton Street.
2. Cedar River between W. 6th Street and W. 18th Street.
3. Cedar River between Vinton Street and E. City Limits.
4. Cedar River between W. 18th Street and Hawthorne Avenue
5. Treatment plant ring levee.
A recommendation on the bids will be brought before the Finance Committee.
It was moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 2:51 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
June 16, 2003
4:20 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to repair overhead door at the shop at a cost of$1,312.42
be approved. Ayes: Three. Motion carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase electrical controls for sample pump at Hunt
Wesson Lift Station at a cost of$2,334.93 be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to replace drip tanks at the Lagoon at a cost of$4,206.00
be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to repair parts for heater at Building #15 main pumping
station at a cost of$1,334.60 be approved. Ayes: Three. Motion carried.
The vacation and removal of city street generally located where Oak meets Mulberry Street was
reviewed. The repair of the Mulberry short cut is in the current street reconstruction program.
This street segment was originally changed with plans to make Mulberry and Franklin Streets a
one-way couplet system. As this project did not fully materialize, the possibility remains to
remove and vacate this portion of the roadway. Staff has discussed this item with representatives
of the Franklin Gateway Neighborhood, who are not opposed to this request. There is funding
through the Local Option Sales Tax proceeds to remove the street instead of
reconstructing/overlaying it. Earth Tech is doing the Highway 63 study and looking at turns, and
they feel vacation of this portion of roadway would have minimal effect. Noel Anderson, City
Planner, stated that another option would be to remove it from the street reconstruction program
this year and wait until Highway 63 study is completed.
Moved by Greenwood, seconded by Welper that the Mulberry short cut be removed from this
year's street reconstruction program and wait for report from Earth Tech before decision on
vacation of the roadway. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
May 12, 2003
3:30 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved byGreenwood, seconded byWelper that the Agenda, as proposed, be approved. Ayes:
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Three. Motion carried.
Eric Thorson, City Engineer, reviewed the request from Young Development to allow low-
profile (drive over) curbs in the proposed Klingaman Park Third Addition subdivision. Mr.
Thorson reported that the Engineering Department researched this request by departmental
review and by contacting other cities in Iowa. The conclusion of the review was that the city
should not approve this specification for use in Waterloo. Seventeen Iowa cities were contacted
with Cedar Rapids being the only city allowing drive over curbs.
Mr. Thorson reported that he contacted the Cedar Rapids Engineer about the use of this
specifications in Cedar Rapids. The Cedar Rapids Engineer said that the low-profile curb is a
design standard that has been around for about thirty years that he had inherited but does not
particularly like. It is just allowed in residential subdivisions. You have to add more intakes to
collect water, and the City of Cedar Rapids has had to add more intakes to correct for this on old
streets. They have had problems with construction, which is contractors getting the right cross-
section constructed. You still have to put in handicapped ramps. They have problems with
putting overlays on streets with this type of curb. The Cedar Rapids Engineer indicated he would
prefer to go back to the six-inch or barrier curbs with sawing for curb cuts, which is also their
Street Depai lnient's recommendation because of snow plowing problems.
Mr. Young has indicated in discussions that homebuilders would save $1,000.00 per home by not
having to construct a curb cut, if low-profile curbs were allowed. Mr. Thorson presented a table
of what the city is currently paying for curb cut construction, with all of the city's bonding,
insurance and administrative requirements, with the most expensive curb cut at $592.00 for a
triple driveway with 32' width. Mr. Thorson stated he feels it will cost developers more to
extend the storm sewers. Mr. Thorson stated that city staff is concerned with loss of access
control, people parking along the street driving onto the lawns causing ruts and other damage,
loss of stormwater capacity along the gutter and inlets, snowplowing and street sweeping
problems.
Councilperson Welper stated that curb and gutters keep water in the gutters and keeps cars out of
the grass.
Councilperson Greenwood stated that Hiawatha uses drive over curbs, and that he could see that
in some parts of Waterloo it could be a problem, but not in new areas.
Rick Young stated that the savings in cost does not matter to the developer as the developer will
pass along the savings to the property buyers. Mr. Young stated that low-profile curbs save
money. Mr. Young stated he does not feel low-profile curbs will cause any problems with
parking on the grass.
Councilperson Jordan suggested the city try a pilot program where we allow low-profile curbs in
certain developments that meet specifications.
Mr. Thorson reported that many of the cities that tried drive over curbs have now gone back to
the regular curb and gutter. Mr. Thorson stated that this is not a new idea as it has been around
for about 30 years, but most cities do not allow it.
Councilperson Greenwood stated that maybe the city should consider allowing low-profile curbs
in different developments.
Councilperson Hurley stated that builders are very passionate about the difficulty in building in
Waterloo than in other cities. Councilperson Hurley agreed that the city should try low-profile
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PUBLIC WORKS COMMITTEE
April 21, 2003
3:05 p.m.
Council Chambers
The meeting was called to order by Chairperson Jordan at 3:14 p.m.
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Associate Engineer for approval of Notice of Intent forms with the Canadian
National/Illinois Central Railroad for placing nine crossings in line for Iowa Grade Crossing
Surface Repair funds was reviewed. The Notices of Intent are for the following crossings: East
4th Street (Main Track), Newell Street, Conger Street, Ansborough Avenue, Nevada Street, East
4th Street (North Ind. Lead)West Parker Street, West Donald Street and Rainbow Drive. The
grand total estimated cost for these nine crossings is $837,020.00, with the City's portion being
$174,604.00. Under the Iowa Repair Fund, the state pays 60 percent of construction costs, the
railroad pays 20 percent and the Highway Authority pays 20 percent, plus all traffic control
costs. Projects under the Iowa Repair Fund are completed on a first come/first serve basis.
Currently, there is about a five-year backlog of projects on the waiting list. The Iowa
Department of Transportation has indicated that available program funds may increase and
reduce the current backlog. Moved by Welper, seconded by Greenwood that said Notice of
Intent forms be approved and the City Engineer authorized to submit the same. Ayes: Three.
Motion carried.
The request of the City Engineer for authorization to seek bids for the emergency access at
Highway 21/San Marnan Drive was reviewed. Meetings have been held with representatives
from surrounding communities, Covenant Hospital and city staff. The city has spent $14,618.01
for project design and layout. It has been agreed to construct limited access off of San Marnan
Drive. Vehicles using the emergency access would have to purchase emitters at a cost of
$1,000.00 each. The emitters would be used to change the traffic signals to stop traffic and open
a gate to the new entrance. The total cost of the project is $43,618.01, less the $14,618.01
already spent by the city, leaving a balance of $29,000.00. The remaining portion includes
frontage road connection (grading, paving and drainage) at a cost of $12,000.00, signage and
flashing beacons at a cost of$8,000.00 and a gate at a cost of$9,000.00. Covenant Hospital has
agreed to help pay for the cost of the connection. The other alternative that has been discussed
would have cost $3 million. The proposed access could be used in the future if it is decided to
expand the access.
Councilperson Getty asked how the city would fund the remaining cost of$29,000.00. Michelle
Weidner, Chief Financial Officer, responded that the city would reprogram the bond projects and
utilize those funds.
Councilperson Getty stated he has a problem with using the lights and gate for this alternative
when the next alternative is so expensive. Councilperson Getty stated that everyone should be
able to use the access.
Councilperson Jordan suggested that each community contribute $1,000.00 for the project.
Moved by Greenwood, seconded by Welper that the City Engineer be authorized to seek bids for
the emergency access at Highway 21/San Marnan Drive. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:30 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
April 14, 2003
3:10 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the City Planner for authorization to seek Request for Proposals for the Waterloo
Vision Iowa Project was reviewed. The Request for Proposals (RFP) will allow the city to seek
consultants interested in working on the Vision Iowa Project as well as outline the project for the
consultants. The proposal, following the consultant selection process normally affiliated with
state projects, will simultaneously allow a selection committee to evaluate the expertise,
experience and ideas of consultants for the project. This process is not subject to price but would
focus upon which consultants could do the best job, in the eyes of the selection committee, based
on their presentation, interview, etc. outlining their experience, expertise, etc. The fees
associated with the consultant will be discussed in the interview process, not in the initial
process. The RFP states that Vanderwalle and Associates must be used as a subconsultant for the
project to properly review and coordinate the project since they are currently working for the city
on such efforts. The RFP also states the city prefers to have one consultant for the entire project,
but we reserve the right to split the project into separate projects that are in the best interest of the
project. This will be based on the proposals received and evaluation of the consultants. The
selection committee will include staff, council members and others.
The committee discussed that there are 13 projects included in the Cedar Valley Riverfront
Renaissance project, with just the Cedar Valley Plaza and Ampitheater and Downtown
Pedestrian Riverwalk Loop and Cedar River Dam to be done immediately. It was the consensus
of the committee that only these two items be listed at this time.
Councilperson Clark stated that he wanted it on record that the committee is not committing any
funds at this time. Don Temeyer, Community Planning &Development Director, responded that
approval of any consultant will be brought back to the council for approval. Mr. Temeyer stated
that the RFP indicates that the city reserves the right to untie the bids.
Councilperson Greenwood stated he would like a work session with the Cedar River Dam Task
Force. Mr. Temeyer responded that the final report from the Task Force was to leave the dam
where it is currently located. Mr. Temeyer stated a new Task Force will be created to participate
with the consultant.
Moved by Welper, seconded by Greenwood that the request of the City Planner for authorization
to seek Request for Proposals for the Waterloo Vision Iowa Projects be approved. Ayes: Three.
Motion carried.
The request of the Superintendent of Waste Management Services for authorization to develop a
scope of service for Request for Proposals to service recyclable material generated by the new
recycling service was reviewed. Tim Shea, Superintendent of Waste Management Services,
reported that it is estimated the city will collect 75 tons per month per container, and with the
projected 4,000 users that is 300,000 tons per month. Mr. Shea stated that this contract is
separate from the current contract the city has with City Carton, but their contract expires July 1,
2003. Mr. Shea stated citizens can place everything in the recycling cartons currently accepted at
the recycling bins, except for glass. Mr. Shea stated at this time, the city will continue to have
the 11 recycling sites. Moved by Greenwood, seconded by Welper that said request be approved.
Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:37 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 31, 2003
3:45 p.m.
Council Chambers
Chairperson Jordan called the meeting to order at 3:59 p.m.
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Streets for
authorization to seek bids for various asphalt emulsions/bituminous products for upcoming
Oiling, Seal Coating, Chip Sealing, Fog Sealing, Crack Sealing and making of oil patch material
programs be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 4:00 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 17, 2003
3:30 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the City Engineer for authorization to seek bids for traffic control devices in
conjunction with 2003 Railroad Crossing Repair Program was reviewed. The following 11
railroad crossings are programmed for surface renewal this construction season: Lafayette Street,
18th Street, 11th Street, Dubuque Road, Brees Street, W. Parker Street, Alley (Parker/Newton),
Hawthorne Avenue, Jefferson Street, Commercial Street and Leversee Road. Under the teiins of
the State of Iowa Grade Crossing Surface Repair Fund Agreement, the city is required to provide
and place appropriate traffic control devices during the crossing renewals. The project is funded
60 percent by the State, 20 percent by the City and 20 percent by the railroads. The estimated
costs for the project is $725,000.00, with the city's share estimated at $136,000.00. Local Option
Tax funds will be used to fund the city's portion of the project. The bids will be brought back to
the Finance Committee for approval. Moved by Welper, seconded by Greenwood that said
request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:35 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 10, 2003
3:40 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request from Blake Development Corp. to appeal the assessment of mowing fees in the
amount of $670.00 for 1056 Saturn Drive was reviewed. Don Blake reported that Blake
Development Corporation purchased the property at 1056 Saturn Drive on June 28, 2001, and the
deed was recorded on July 2, 2001. A notice for the city to mow weeds was sent to the previous
owner on July 19, 2001, and the work order to mow weeds was sent out on July 24, 2001. Blake
Development, the current owner, was not sent a notification. Mr. Blake reported that he mowed
the perimeter of the property and the rest of the property was being addressed when the city
finished the mowing on August 17, 2001. Mr. Blake stated he does not feel he should be
responsible for the mowing charge of$670.00 when he had no knowledge of the notices or the
order to mow the property at 1056 Saturn Drive.
Councilperson Jordan suggested that the city pay one-half of the assessed charges and Blake
Development pay one-half of the assessed charges. Mr. Blake agreed with Blake Development
paying one-half of the assessed charges.
Moved by Greenwood, seconded by Welper that the city forgive one-half of the $670.00 mowing
assessment for 1056 Saturn Drive and the City Clerk instructed to notify the Black Hawk County
Treasurer. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:46 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
March 3, 2003
3:15 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
Greenwood now present at 3:20 p.m.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for authorization to purchase 256 ninety-five gallon and 243 sixty-five
gallon garbage carts at a cost of$22,084.00, be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for authorization to replace heat exchanger at a cost of $1,297.44 be
approved. Ayes: Three. Motion carried.
The request of Blake Development Corp. to appeal assessment of mowing fees in the amount of
$670.00 for property located at 1056 Saturn Drive was reviewed. Blake Development purchased
the property on June 28, 2001, and the deed was recorded on July 2, 2001. On July 19, 2001, a
notice from the city to mow the weeds at the property located at 1056 Saturn Drive was mailed
out to the previous owner. The work order to mow the weeds was sent on July 24, 2002. Blake
Development, the current owner, was not notified. Mr. Blake states in his letter that the
perimeter of the property had been mowed when the city had the lot mowed on August 17, 2001.
Blake Development does not feel responsible for the mowing charge of$670.00 when they did
not have knowledge of the notices or the order to mow.
Lou Cutwright, Building Official/Maintenance Administrator, reported that Mr. Blake did not
receive the notice as Black Hawk County is behind on updating the map. When the city looked
up the property on the AS400, the county still showed the previous owner, and the notice was
sent to the previous owner. The city waited ten days with no response from the owner of record,
and an order was given to the contractor to mow the property. Mr. Cutwright stated that Mr.
Blake did mow the perimeter of the property, but the contractor was notified to mow the property
and had no way of knowing that Mr. Blake was in the process of the mowing the property. Mr.
Cutwright stated that the city received a complaint of tall weeds on the property.
Nancy Eckert, City Clerk, stated that Iowa State Code allow cities to assess the benefited
property and 1056 Saturn Drive benefited from the services provided by the city. The city
followed the proper procedures and the lot mowing was assessed to the benefited property, 1056
Saturn Drive.
Councilperson Jordan and Greenwood stated they would like to speak with Mr. Blake and asked
that this item be tabled for one week.
Moved by Welper, seconded by Greenwood that the request from Blake Development Corp. to
appeal the assessment of mowing fees in the amount of$670.00 for 1056 Saturn Drive be tabled
for one week. Ayes: Three. Motion carried.
Tim Shea, Superintendent of Waste Management Services, reviewed the proposed yard waste
cart program. Mr. Shea reviewed the following alternatives:
Alt. 1: $48.00 per year at $4.00 per month, $12.00 per quarter
Alt. 2: $36.00 per year at $3.00 per month, $9.00 per quarter
Alternate 1 yields $240,000.00 revenue per year, and Alternate 2 yields $180,000.00 revenue per
year. From April 8 to May 2, the yard waste carts would be picked up weekly and from October
14 to November 21 the yard waste carts would be picked up weekly. The green season of May 6
through October 10 the city would offer monthly pickup.
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Public Works Committee
March 3, 2003
Page 3
Mr. Shea asked if customers purchase the carts who would be responsible for repairs to the carts
or if a cart is lost or stolen.
Moved by Greenwood, seconded by Welper that the Superintendent of Waste Management mail
out a survey to see how many customers would be interested in the voluntary yard waste cart
program. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 4:14 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
February 24, 2003
3:35 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
Greenwood now present at 3:37 p.m.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for approval of additional work for pump #1 at the Quincy Storm Lift at a
cost of$6,000.00 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
February 17, 2003
3:50 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste
Management Services for authorization to amend original request to purchase garbage carts for
four additional carts at a cost of$110.00 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 3:52 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
February 10, 2003
4:40 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase a filter belt at a cost of $2,232.20 be
approved. Ayes: Three. Motion carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to purchase one hundred 95-gallon garbage carts at a cost
of$5,200.00 be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Greenwood, seconded by
Welper that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
February 3, 2003
4:20 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper.
Members absent: Greenwood.
Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste
Management Services for authorization to purchase an impeller for pump #1 at Edwards Lift
Station at a cost of$5,675.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by Jordan that
the meeting be adjourned at 4:22 p.m. Ayes: Two. Absent: Greenwood. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
January 27, 2003
4:05 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Change Order No. 1 for a net increase in the amount of$89,000.00 for work to be performed by
Municipal Pipe Tool in conjunction with the Satellite Interceptor Corrosion Control Project,
Contract No. 652, was reviewed. The change order deletes the containment covers and replaces
them with full-height fiberglass manhole liners and appurtenances. The change order addresses
additional manhole deterioration and provides an added level of protection against corrosion by
lining manholes full-depth which provide a more complete manhole rehabilitation. The
Partnering Team reviewed and approved the change order.
Bob Bamsey of Earth Tech explained the original bid was for the containment covers, which will
not last as long as the full-height fiberglass manhole liners.
Councilperson Clark asked if the problem is as severe as it appears, why wasn't this discovered
prior to the bid, and he asked what money would be used to fund the $89,000.00. Mr. Bamsey
replied the original system has been in place for some time. When the project was bid, the bid
was for containment covers, which had been used in the system for a few years. When the
contractor started to work on the project, it was discovered that deterioration was happening
further up then originally thought. The fiberglass manhole liners will be a better long-teiiu
solution.
Councilperson Clark asked if the project proceeds with the containment covers, and we request
bids at a later date for the fiberglass liners would it cost more, and Mr. Bamsey replied that it
would cost more. Councilperson Clark stated that a change order this large causes him
discomfort that the problem was not found earlier. Councilperson Clark stated he hates being put
in a position where the city does not have a choice, and he feels the fiberglass liners should have
been part of the original bid. Mr. Bamsey replied that this is an extremely difficult project and
this is a fair price. The cost for the change order will be shared 55 percent with federal funds and
45 percent with city funds.
Michelle Weidner, Chief Financial Officer, explained that the city's share of the cost will be
through bonding or other cash set aside, and not general funds or property taxes.
Moved by Welper, seconded by Greenwood that said change order be approved and forwarded to
the full council. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 4:25 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
January 13, 2003
3:10 p.m.
Council Chambers
Members present: Welper, Greenwood, Jordan.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Two. Absent: Jordan. Motion carried.
Jordan now present at 3:14 p.m.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to rewind pump motor for the WCFN Lift Station at a
cost of$1,812.00 be approved. Ayes: Three. Motion carried.
Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste
Management Services for authorization to repair raw sewage pump at a cost of$15,671.94 be
approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Greenwood, seconded by Jordan
that the meeting be adjourned at 3:17 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
PUBLIC WORKS COMMITTEE
January 6, 2003
2:55 p.m.
Council Chambers
Members present: Chairperson Jordan, Welper, Greenwood.
Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
The request of the Superintendent of Waste Management Services for authorization to make
repairs to the mixer at a cost of $1,616.30 was reviewed. The mixer bearing failed causing
damage to stator and rotor. Moved by Greenwood, seconded by Welper that said request be
approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Welper, seconded by
Greenwood that the meeting be adjourned at 2:57 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk