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HomeMy WebLinkAbout2002 (2) PUBLIC WORKS COMMITTEE December 16, 2002 2:55 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Assistant Superintendent of Waste Management Services for authorization to expend $4,795.00 for mowing by contractors was reviewed. The contract includes tree and brush removal around the perimeter of the holding pond and the Plant. Removal of the material was part of the Army Corps of Engineer's list and to protect the dike. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk Public Works Committee December 12, 2002 Page 2 Mr. Smith stated that the city collected approximately 12,500 tons of leaves and it costs $25 per ton to haul the leaves to the landfill. Composting is regulated by the DNR and is labor intensive and the city would need to dispose of the compost material. Mr. Smith reported that the city sold 27,000 bags this fall at thirty cents per bag. Councilperson Clark suggested that with 23,000 households, the city charge $1 per quarter per customer to pay for leaf pickup services. Mr. Smith stated the yard waste carts can hold approximately four to five yard waste bags of leaves. The paper bags cut the cost of disposing of the leaves by 50 percent, and Mr. Smith estimates by using the yard waste carts and call-in service, the costs could be reduced an additional 10 percent. Mr. Smith stated that using Monday as the day to pick up the yard waste carts, using six trucks, eight hours per day, with labor cost of $20 per hour, it will cost approximately$1,000 per day for the Monday service. Council reviewed the projected cost for the yard waste cart service. Councilperson Jordan stated the issue is the cost. Councilperson Greenwood stated that 70 percent of the smoke is generated from Kimball Avenue south. Councilperson Jordan stated the city needs to provide better enforcement. Councilperson Hurley stated he feels providing education on composting and mulching can reduce the number of leaves picked up by staff. Councilperson Hurley suggested donation of funds by organizations and citizens to help with purchase of bags for citizens to use for disposing of leaves. Councilperson Hurley commented that we need to do what is good for the whole community. Mayor Rooff stated that a citizen suggested contacting churches as many churches would be willing to help elderly citizens. Mayor Rooff stated the city needs to provide a campaign on composting and the economics of mulching. Mayor Rooff reviewed ideas discussed today. If the city used the yard waste containers on Monday only, six weeks in the spring and fall, it would cost the city approximately $250,000, which is an increase of$150,000 from our current cost of$100,000, plus additional wear on the trucks would require purchasing trucks on an increased rotation. The city could provide free disposal and pay for the free pickup and could use volunteers. Councilperson Getty stated he would like to discuss disposal of tree branches at the next meeting after the first of the year. Councilperson Greenwood stated he received three telephone calls against the burning ban, and they were from citizens who live on an acreage. Councilperson Hurley stated that the City of Ames ordinance addresses burning of twigs and branches. Councilperson Hurley stated the council will need to continue discussion to develop the educational aspect and maybe include a citizen committee. Mayor Rooff stated the council has made the decision to ban burning of yard waste, now we need to decide how to pay for alternatives to burning. Ned DeBerg, Fire Chief, reported that if the council decides to allow burning of twigs, it will make it difficult for the Fire Department to enforce,but that recreational fires should be allowed. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 10:10 a.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 9, 2002 3:15 p.m. Council Chambers Members present: Welper, Greenwood. Members absent: Jordan. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to repair backhoe at a cost of $3,239.41 be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase bank assembly for flame arrestor replacement at a cost of$3,000.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 3:17 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 2, 2002 3:40 p.m. Council Chambers Chairperson Jordan called the meeting to order at 4:05 p.m. Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase 65 gallon garbage carts at a cost of$4,500.00 be approved. Ayes: Three. Motion carried. The request of Fereday Heating Company, Inc. to pave or blacktop the north/south alley between Kern Street and the railroad tracks behind their building at 1010 Broadway Street was reviewed. This request was reviewed by the Public Works Committee on November 18, 2002, and the committee requested the City Engineer to prepare an estimate of the cost to pave the alley adjoining Fereday Heating. The following estimates were reviewed: (Asphalt) (Concrete) Alternate A+ Alternate B + Base Bid Alternate A Alternate B Base Bid (asphalt) Base Bid (concrete) $2,219.23 $8,342.05 $11,814.00 $10,561.28 $14,033.23 Eric Thorson, City Engineer, noted that the estimates are based on contract prices that the city sees, and if the work were done privately it would most likely cost less. Councilperson Getty stated he feels Fereday's request should be denied because many years ago Fereday wanted a New Jersey barrier. When the New Jersey barrier was installed, they only had one way to their business except use the city's alley. Councilperson Getty stated he feels Fereday should pay for the repairs as it is a direct route for their business. Councilperson Berry stated if the request is approved the city could be setting a precedent. Councilperson Jordan stated that Fereday has been in business for 75 years. Councilperson Jordan stated if this were a business at the Airport or the Industrial Park the city would make the repairs. Councilperson Jordan stated he would like the city to support businesses that have been in the city for a long time. Councilperson Getty stated there are several businesses in town that have alleys adjoining their property and would love the city to repair them. The committee discussed sealcoating the alley. Mr. Thorson reported that the alley appears to be old blacktop. In order to seal coat the alley, the blacktop would have to be removed. Mr. Thorson estimated that seal coating the alley would cost about 50 percent less than the estimates for asphalt and concrete. Councilperson Greenwood stated he would like the city to look at partnering with Fereday for the cost. This is a good business that has been in the city a long time. Councilperson Hurley stated this is a precedent and that maybe the city should develop a policy, which would include finding funds to do this for businesses. Councilperson Greenwood suggested this item be tabled and the city ask Fereday if they would be willing to pay half the cost. Moved by Greenwood, seconded by Jordan that the city sealcoat the alley located between Kern Street and the railroad tracks behind 1010 Broadway Street. Prior to a vote on the above motion, the following comments were heard. Michelle Weidner, Chief Financial Officer, questioned what source of funding would be used to sealcoat the alley and asked the motion be contingent on funding. X1ai3 AI?j 4za)log AoueN •pawn o uopow •aan :saicy •urd IZ:t7 pau.znofpe oq guT2oow am Tem poomuaaJD Aq papuooas `Jacipm iq panouz sem 1! `oowuzuzoo auk azojoq ssautsnq ioq.mJ ou u}im •pauzeo uoT OJAI •aana :sokv •2uipunj uo 3ua2utluoo apnlout o} papuauze act uopoui anoge alp Imp Liquor iq papuooas Toomuaaig Aq panoTAI z a$'ed ZOOZ `Z iaquzaoaQ aapu uzo3 s3poM ongnd PUBLIC WORKS COMP TEE November 18, 2002 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Fereday Heating Company, to pave or black top the north/south alley located between Kern Street and the railroad tracks behind their building at 1010 Broadway Street was reviewed. Eric Thorson, City Engineer, reported that the long-standing city policy has been that since only adjoining property owners benefit from paving an alley, the adjoining property owner(s) can request to pave an alley to city standards at their total expense. The adjoining property owner(s) would also be responsible for plan preparation and securing their own contractor. Since the city does not pave alleys, there is no funding available for this type of activity. Councilperson Jordan requested that the City Engineer put together a cost estimate for the alley and plat map. Steve Decker, Superintendent of Streets, reported that city crews repair alleys using a cold or hot patch, and alleys are repaired on an on-call basis. Mr. Decker stated the area requested by Fereday is approximately one-half block long. Mr. Decker reported that city crews perform only light maintenance on alleys throughout the city. Councilperson Getty stated if we approve fixing one alley, we will have requests from all over the city to repair alleys. Mr. Thorson reported the city has approximately 80 miles of alleys. It was moved by Greenwood, seconded by Welper that the request be tabled to December 2, 2002 to allow the City Engineer time to prepare a cost estimate to repair the alley. Prior to a vote on the above motion, the following comments were heard. Councilperson Welper stated he does not feel the city should pay for asphalt or cement. Mr. Decker responded the alley is currently asphalt. Mr. Thorson suggested removing the asphalt and repairing the alley with grinding material. Councilperson Greenwood stated he feels the city should look at the alley because it is costing the city to go out every month to repair the holes. If Fereday wants to upgrade the alley, they will have to pay for the upgrade. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:49 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 12, 2002 3:15 p.m. Council Chambers Members present: Welper, Greenwood. Members absent: Jordan. Mayor Pro-Tem Getty sat in for Councilperson Jordan. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. An agreement with Ament, Inc. to provide engineering services at a cost of $8,500.00 in conjunction with development of a Storm Water Management Program was reviewed. On December 8, 1999 the final Phase II regulations addressing storm water discharge from Municipal Separate Storm Sewer Systems or contiguous urbanized areas that have a population of 50,000 people was adopted into law. The Phase II Rule, which is being phased in from 1999 to 2003, now covers construction activities affecting less than five acres as well as defined Municipal Separate Storm Sewer Systems. A Municipal Separate Storm Sewer System is defined as a conveyance or system of conveyances, including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made chemicals or stoiin drains. The cities in our metropolitan area that will be regulated by the Phase II law are Waterloo, Cedar Falls, Evansdale, Elk Run Heights and Raymond. The Storm Water Phase II Program will require the regulated Municipal Separate Storm Sewer Systems to comply with the following: a. Apply for National Pollutant Discharge Elimination System permit coverage through the Iowa Department of Natural Resources. b. Develop a Storm Water Management Program which includes the six minimum control measures detailed in the Storm Water Final Rule. c. Implement the Storm Water Management Program using appropriate storm water management controls or best management practices. d. Develop measurable goals for the program and then periodically evaluate the effectiveness of the program. Representatives of the metropolitan cities have been meeting periodically for the last year to coordinate the drafting of the Stalin Water Management Program, required ordinances, regulations, submittals and program monitoring. Through this process, it has become evident that the metropolitan area staff supplemented by a consultant will allow for this metropolitan coordination and linkage to take place so that the Notice of Intent along with the Storm Water Management Program will be submitted to the Iowa Department of Natural Resources no later than March 10, 2003. The metropolitan coordination will be most beneficial to all of the developers, contractors, property owners, etc. that will be affected by the regulations. It is the recommendation of the Storm Water Task Force Members that the cities of Raymond, Elk Run Heights, Cedar Falls and Waterloo enter into an Engineering Services Agreement with Ament, Inc. of Cedar Rapids, Iowa to provide professional assistance. The city's share of the cost is not to exceed $8,500.00 and will be paid from the GO Bond Account for storm sewer improvement. Councilperson Hurley noted that the consultant's liability is limited at not to exceed $25,000 or the consultant's fee, which for this contract is $8,500.00. P1zaID 'IiD 1axog icoueN •paureo uopow •ooigj :say •urd cz:£ pauznofpe oq Fupootu auk�eul Alpo Aq papuooas `poomuaair Aq panow sem 1.i `aapiunuoo a topaq ssauisnq iacpag ou u�iM •pau o uogoj •o iqj •panoidde act ure.JSoJd wauta2eueyq n eM uuns e jo luauzdoianap TITIAN uosounfuoo ut 00.0003$ 3o lsoo e saopuas Fuuaaui ua apino1d o1 •ouI luaury glim 1ualuoaJSe pros Tem XpaJ Aq papuooas `poomuaazg Aq panow Z oSEd ZOOZ `Z I .JaquianoN aamu ulo3 sxzoM oilgnd PUBLIC WORKS COMMITTEE October 21, 2002 2:50 p.m. Council Chambers Members present: Welper, Getty, Jordan. Members absent: Greenwood. Mayor Pro Tern Harold Getty set in for Councilperson Greenwood. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Jordan now present at 2:51 p.m. Moved by Getty, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to purchase replacement generator for the TV van at a cost of $4,863.00 to be used for underground surveillance of the sewer system be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to purchase repair kit for pump at the lagoon at a cost of $1,487.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to repair lagoon mixer at a cost of $1,300.28 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 2:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 7, 2002 4:15 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to do a consortium bid with the City of Fort Madison to purchase a street sweeper at a cost of$82,996.00 was reviewed. The city is currently in the market for a new street sweeper to be funded with FY03 Capital Equipment Program funds. The City of Fort Madison received bids on a street sweeper and purchased an Elgin street sweeper at a cost of $82,996.00. The specifications included all the items the city would include in our bid specifications. The Superintendent of Central Garage is requesting authorization to do a consortium bid with the City of Fort Madison to purchase a street sweeper at the cost of$82,996.00. The Elgin sweeper was transported to the city for staff to try out. An old sweeper will be traded in with the purchase of the Elgin sweeper. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the City Engineer for authorization to include West Tenth Street from Jefferson Street to Bluff Street in the F.Y. 2003 Street Reconstruction Program was reviewed. In 2001, the Engineering Department asked that the 300 block of West Tenth Street be removed from the 2001 Street Reconstruction Program. The reason the 300 block of West Tenth Street was removed from the program was the possibility that businesses would be relocated due to the Downtown Redevelopment Plan area submitted to the Vision Iowa Board. Until the city knew the outcome of the plan submitted to Vision Iowa, the Engineering Department did not feel that reconstruction of West Tenth Street was appropriate at that time. With the outcome of the Downtown Redevelopment Plan, West Tenth Street could be placed back into a future reconstruction program. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase 50,000 paper leaf bags at a cost of $14,600.00 be approved. Prior to a vote on the above motion, the following comments were heard. Councilperson Greenwood stated that Columbus High School is going to hold a cleanup service day to help the elderly rake and pick up the leaves in their yards. Columbus High School is requesting that the city donate 2,000 bags for this project. Councilperson Getty stated that the city needs to be careful because if we give 2,000 bags to Columbus High School other organizations could request the same. Councilperson Getty suggested that Councilperson Greenwood meet with Tim Shea to discuss this request. Councilperson Welper stated that a lady was concerned that the paper bags will fall apart in the rain. Mr. Shea responded that the bags are the same ply as other garbage bags, and he suggested that citizens place the bags out the day before garbage collection day. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase replacement part for Gatewell M at a cost of $1,400.00 be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase 95 gallon garbage carts at a cost of$5,025.00 be approved. Ayes: Three. Motion carried. IIz°ID /C1?D po)log/CoutN •pau.mo uogoj j •ootgj, :soicy •urd L£:j7 paumofpr aq 2uiuoow alp Tugp pooMuaaJO .Cq papuooas `JodjaM panouz sum li `aaniuzuzoo atp mpg ssauisnq logl.InJ ou q !M •paureo uouoj, •ooigj :saAV •panoJdde aq 00.8LZ`ZZ$ jo 1soo uri uuols icouinO 1p "Total duznd .roj uoprzuotpnr .xoj saoT/uos luoulogeuew o siM Jo luapuo uuadns oq jo lsanba.i JodjaM popu000s `poomuooiO panoj^j z agrd ZOOZ `L 13go100 a0311uzuzo0 s}jJoM otlgnd PUBLIC WORKS COMMITTEE September 23, 2002 4:20 p.m. Council Chambers Members present: Welper, Greenwood. Members absent: Jordan. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase a fabricated fiberglass wet well liner for the Anaerobic Lagoon effluent wet well structure in conjunction with the Interceptor Corrosion Control Project at a cost not to exceed $8,800.00 was reviewed. The retrofit will be part of the Interceptor Corrosion Control project awarded to Municipal Pipe and Tool, Inc. Due to the urgency of the retrofit project and long lead times for specialized fabrications, the Partnering Team concurred that in the interest of expediency the city should proceed to get this material on site as soon as possible. Tim Shea, Superintendent of Waste Management Services, recommended that funding for the purchase be through a draw down from funds allocated for the project. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase yearly uniform replacements at a cost need to exceed$2,800.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:30 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 12, 2002 3:10 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to initiate the Civil Service process for Waste Water Operator was reviewed. There are two vacant Waste Water Operators positions due to a resignation on July 29, 2002 and one on light duty indefinitely. At least one retirement is expected by December 2002. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services to pay an invoice from MidAmerican Energy in the amount of S1,341.80 for work performed in the 300 block of Prospect be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to work with city departments on purchases for FY 2003 Capital Equipment Program was reviewed. Staring July 1, 2002 funds were bonded for this year's capital equipment purchases. The Superintendent of Central Garage is requesting permission to work with other city departments and make purchases that would work best for the city with the moneys that are available in this year's program. Purchases being bid will always go back through the proper committees with the Superintendent of Central Garage's recommendation for approval. Used purchases, like pickups and program cars, would not necessarily be bid. This year's purchases will include: squad cars, pickups, dump trucks, street sweepers and new cars. The Superintendent of Central Garage will review each department's needs and evaluate each request. The Superintendent of Central Garage will use his judgment as to whether new or used should be purchased, or whether a 1-ton truck would do the job better than a pickup truck, all with a focus on saving maintenance costs. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:21 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 5, 2002 4:15 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase memory upgrade at a cost of$1,060.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase 30,000 yard waste bags at a cost of $7,500.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase filter belt at a cost of$2,255.12 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:21 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 22, 2002 3:35 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as amended to add Item 2 under New Business, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for tree spraying on the Levee System was reviewed. During the inspection of the levee system last fall, it was found that most of the levee needs to be sprayed to control tree growth. About one-half of the levee system will be sprayed this year and the other half will be sprayed next year. The following areas are to be sprayed this year: 1. Cedar River from Cedar Bend Park to 3,500 feet west 2. Cedar River between Conger Street and the Railroad Bridge 3. Cedar River from Cedar River Park to East First Street 4. Cedar River between E. Sixth Street and E. Eleventh Street 5. Cedar River from Conger Street to 2,000 feet west 6. Cedar River between Conger Street and West Second Street 7. Black Hawk Creek between Highway 218 and River Road Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request from Michael Burke to appeal the Engineering Department's decision to refuse a permit for sidewalk repairs at 1202 West 2"d Street in conjunction with Sidewalk Repair Program was reviewed. On May 10, 2002, approximately 630 Notice to Property Owners packets were mailed to owners of property affected by the sidewalk repairs identified by the Engineering Department. In the Notice, the following dates were listed for the program: Each owner was allocated 45 days until June 28, 2002 to obtain the necessary permit. All bonded owners and/or contractors had to compete construction by July 12, 2002, which gave them an additional two weeks to complete the work after the cut-off date for permits. Some owners chose the option to become self-bonded as detailed in the Notice to Property Owners so they could complete the work themselves. Since the June 28, 2002 permit deadline, approximately ten contractors and individuals asked to obtain permits after the deadline had passed and were told that the dates were firm and could not be changed. Approximately 266 sidewalk permits for repairs in this zone were issued, and the Engineering Department maintains a file of approximately 60 bonded contractors that are available at the permit counter. The Engineering Department must adhere to the dates listed above so that they can move to the Block Grant and Assessment Program preparation so that they may be completed this construction season. A letter from Michael Burke indicated that he received a sidewalk repair notice from the city regarding the sidewalk adjacent to his 4-plex at 1202 West 2"d Street. Mr. Burke was able to solicit bids from Klein Construction and K & K Concrete, and he awarded the project to K & K based on their low bid. On July 2, 2002 Ken Grigg of K & K Concrete attempted to obtain a permit for the work with the intention to complete the work by July 5, 2002. The City Engineer's office denied Mr. Grigg the permit because of the June 28 deadline for obtaining permits. Mr. Burke stated he did not notice the deadline as it was on the reverse side of the sidewalk repair notice. Councilperson Jordan suggested that the a higher penalty be set for those applying for a permit after the deadline date. Eric Thorson, City Engineer, responded that he will bring a proposed change to the policy. Councilperson Jordan stated he supports the Engineer's Department decision, but he would like the City Engineer to bring back a proposed change to the policy. Councilperson Hurley stated that there is prodigal in place in order to get through the programs each year. Councilperson Greenwood stated he does not want to overstep the prodigal in place, but would like to look at a new policy. )1-101D "CID io)jo AouuN •paureo uopoj^j aazgs :saiCy •urd 95:j 1r pauznofpu aq 2u9aauz auk poomuaaJD Aq papuooas `zadjaM Aq panouz sum ;t `aamuzuzoo atp azojaq ssautsnq zaglznJ ou u�tM •pauzuo uofow •aaztjs :saAy •paivap aq alzng jaetjom wag jtaddu aqi luu2 zadjaM Aq papuooas `poomuaaz9 Aq panow z ard ZOOZ `ZZ 1jnf 0011iuiui0D s)jzoM otjgnd PUBLIC WORKS COMMITTEE July 8, 2002 4:15 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as amended to add request from Superintendent of Waste Management to purchase garbage carts, be approved. Ayes: Three. Motion carried. The request of Jerry Grier for payment of sanitary sewer repairs at 23 Lafayette Street was reviewed. Mr. Grier feels that the sanitary sewer to his property located at 23 Lafayette Street was not reconnected during the Westfield-Virden Urban Renewal Project involving sanitary sewer reconstruction in 1970-1971. The connection for Mr. Grier's building was located near the corner of Lafayette Street and Oak Street, one block away from the building. Based on Mr. Grier's letter, it does appear that for reasons unknown today the sewer service was not reconnected in 1970-1971. The investigation and reconnection of the sewer and the street restoration, etc. have resulted in expenses that Mr. Grier believes should be the responsibility of the city. Mr. Grier has submitted invoices in the amount of$9,483.13 from Plumbing Concept, $2,220.00 from Nick's Sewer and Draining Cleaning and $920.00 from the Drain Doctor, for a total of$12,623.13, for said repairs. Mr. Grier reported that in 1972 when the city abandoned an existing sewer and installed a new run, his line was either overlooked or considered abandoned. There is no evidence of a line in the current sewer, and to resolve the sewer problem, his line was tapped into the existing active sewer. Mr. Grier feels the expenses incurred to correct the problem were to correct a city problem, not to correct a problem with his line. Mr. Grier reported that his research shows that in 1915 or 1916, a 259 foot private sewer line was installed from his building to a tap in the 36" city sewer that ran under Lafayette Street. In 1972 a new stretch of sewer line was installed and the old line was abandoned. In 1972 the sewer line serving 23 Lafayette Street was overlooked for some reason, either being dry and considered already abandoned, or it was assumed that the line was part of the other house's line. Since the line and the abandoned line can hold a large volume of liquid, seepage masked the problem. Mr. Grier reported he has lived at 23 Lafayette Street for about ten years and for the majority of the past 30 years, the building was mostly used for storage. Eric Thorson, City Engineer, reported that Brice, Petrides & Associates handled the project. Mr. Thorson stated the costs for the repairs look reasonable except for the costs to fix the street, which he estimated should be $5,225.00, not $5,735.00 as submitted. Councilperson Jordan stated he feels the city should be responsible and pay the bill. Councilperson Welper stated if the city disconnected the line, it should be the city's responsibility. Councilperson Greenwood agreed as it looks like the city was negligent and missed the connection. Moved by Welper, seconded by Greenwood that the city pay Jerry Grier up to $12,113.13 for expenses incurred to install a new sewer line at 23 Lafayette Street. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase 200 garbage carts at a cost of$9,500.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:40 p.m.. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 10, 2002 3:10 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Engineer for authorization to seek bids for alley storm sewer in block bounded by W. 3rd/Reber and Drexel/Hwy 63 was reviewed. It has been determined that storm water stands in the alley bounded by W. 31'1/Reber and Drexel/Hwy 63. The Engineering Department has designed a storm sewer improvement that will allow the water to drain away. The cost of the construction is approximately $10,000.00. G.O. Bonds will be used to fund the project. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Assistant Superintendent of Waste Management Services for authorization to rebuild the satellite pump at a cost of $11,822.00 be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Assistant Superintendent of Waste Management Services for authorization to repair sewer TV camera at a cost of$2,077.35 be approved. Ayes: Three. Motion carried. Change Order No. 1 for a net increase in the amount of$1,145.00 in conjunction with Anaerobic Digesters Lead Abatement, Waterloo Water Pollution Control Facilities, Contract No. 629, was reviewed. The change order provides for the removal of additional lead-based paint on the north half of the tunnel between the Digester Building and the Power House. The additional paint removal was necessary to allow for the safe demolition of the tunnel. The contract time was also extended 410 days. Tl e original contract time expired February 24, 2001. Since the tunnel needed to stay in service until April 2002, the contract time was extended to April 10, 2002 to allow time for Advanced Technologies Corp. to complete the additional work within their contract time. Moved by Welper, seconded by Greenwood that said Change Order No. 1 for a net increase in the amount of $1,145.00 in conjunction with Anaerobic Digesters Lead Abatement, Waterloo Water Pollution Control Facilities, Contract No. 629, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 3:27 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 3, 2002 3:55 p.m. Council Chambers Councilperson Welper called the meeting to order at 4:05 p.m. Members present: Welper, Greenwood, Getty. Members absent: Jordan. Mayor Pro Tem Getty sat in for Councilperson Jordan. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for one mid-size pickup and one 3/4 ton van were reviewed: Bidder Bid Amount Dan Deery No Bid Rydell Chevrolet No Bid Community Auto Plaza No Bid Dick Witham Ford $15,127.00 - one mid size pickup Dick Witham Ford $17,866.00 - one 3/4 ton van It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford in the amount of $15,127.00 for one mid-size pickup and the bid from Dick Witham Ford in the amount of $17,866.00 for one 3/4 ton van be accepted. Moved by Greenwood, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 4:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 28, 2002 4:00 p.m. Council Chambers Chairperson Jordan called the meeting to order at 4:21 p.m. Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services to close the alley from Bratnober Street behind St. Vincent De Paul (Broadway) to the south property line of St. Vincent De Paul toward Park Road and the alley that runs from Columbia Street west to the alley behind St. Vincent De Paul from the property line between 433 and 439 Bratnober to the tee intersection to alleviate dumping problems in the city was reviewed. The city will install 8' gates that would be double locked by Mid American Energy and St. Vincent De Paul. Registered letters were sent to the residents on Bratnober Street, and Waste Management Services received positive comments from the residents on the alley closure. The Engineering, Planning and Zoning, Police and Fire Departments have been notified. MidAmerica Energy was also notified, and they had no objections to closing the alleys. Waste Management Services believes closing the alleys would alleviate a historical dumping problem and save the city between $5,000.00 and $10,000.00 in labor and disposition fees per year. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase replacement control unit for the Lagoon in the amount of$2,403.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to repair five level transmitters at a cost of$4,200.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:26 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 13, 2002 4:00 p.m. Council Chambers Chairperson Jordan called the meeting to order at 4:20 p.m. Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase a replacement reheat coil for the administration building at a cost of$1,470.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for one mid- size 4/4 pickup for the Electrical Department and one 3/4 ton van for the Building Inspection Department was reviewed. The mid size truck will be shared by the Superintendent of Traffic Operations and the Traffic Engineer. The truck they are currently driving will be used by the workforce. The 3/4 ton van will replace a rusted and worn out Animal Control van that is still being used by the Building Inspection Department. Funds to purchase these vehicles are available through the FY02 Capital Equipment Program GO Bonds. Denny Bell, Superintendent of Central Garage, stated that he will send out bids to two auto dealers. Councilperson Jordan suggested that the bid form be sent to all dealers within the Cedar Valley area. The committee requested that Mr. Bell send bids to Dick Witham Ford, Crossroads Ford, Community Chevrolet, Dan Derry and Rydell Chevrolet. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Central Garage for authorization to seek bids for one mid-size 4/4 pickup for the Electrical Department and one 3/4 ton van for the Building Inspection Department be approved and the Superintendent of Central Garage instructed to send the bid request form to Dick Witham Ford, Crossroads Ford, Community Chevrolet, Dan Derry and Rydell Chevrolet . Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:26 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 6, 2002 4:30 p.m. Council Chambers Members present: Welper, Getty. Members absent: Jordan, Greenwood. Mayor Pro Tern Getty sat in for Jordan. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase replacement parts for PLC Network components at a cost of$7,065.00 was reviewed. Lightning struck the plant and damaged components for the fiber network. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:35 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 29, 2002 4:05 p.m. Council Chambers Members present: Welper, Greenwood. Members absent: Jordan. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to replace hydraulic control valve on automated garbage truck at a cost not to exceed $2,400.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to pay DNR mandated lab recertification at a cost of $1,200.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase repair parts for blower at Anaerobic Lagoon at a cost of$2,537.97 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:10 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 15, 2002 4:25 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Streets for authorization to seek bids for asphalt emulsions/bituminous products for the upcoming oiling, seal coating, chip sealing, fog sealing, crack sealing, and oil patch material programs was reviewed. Steve Decker, Superintendent of Streets, reported that the city has 50 miles of unimproved streets with a life expectancy of five years. All the work will be done in-house. The first year of the seal coating programs, half the streets were bid out to a contractor, and the other half was performed in-house. It was found that the city can perform the work cheaper than hiring a contractor. Mr. Decker reported that when the program was established in 1986, a schedule was created of streets to be completed each year, with a percentage per year per ward. Seal coating can be done each year using the local option sales tax, but the streets can never be overlayed or reconstructed with cement because the referendum stated the funds would be used for reconstruction/ repair/replacement of existing streets. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 8, 2002 3:30 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Traffic Operations for authorization to seek bids for three early warning sirens was reviewed. The new installations will cover areas within the city which are not covered at this time, including Logan Avenue, Hoff Road and Shaulis Road and Crossroads Center. The approximate cost for a complete new siren with radio control and installation is $17,000.00 per siren. This includes pole, electrical work and radio system. Michelle Weidner, Chief Financial Officer, stated that funding has been identified to use left- over funds from the parking ramp improvement project. Frank Magsamen, Black Hawk County Emergency Management Coordinator, stated that funding has been requested in the Capital Improvement Program over the next four years to upgrade all the sirens in the city. Mr. Magsamen reported there are some sparsely populated areas in the city that do not have sirens, and the city will need to address whether they want to provide sirens in these areas. The city currently has fifteen sirens, and Hawkeye Community College has one siren. With the installation of the three new sirens, there will be a total of 19 sirens in the city. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Traffic Operations for authorization to seek bids for three early warning sirens be approved. Ayes: Three. Motion carried. The yard waste collection policy was reviewed. Tim Shea, Superintendent of Waste Management Services, presented alternative proposals for yard waste collection. The following costs were reviewed: Special Event Yard Waste Collection 2001 Fall Collection(2 Weeks) Tons Collected 800 tons Man Hours 2,951.75 hours Total Costs $57,535.89 Projected to Landfill (+20,000.00 more) @10/ton (+8,000.00) Bag Collection Only - Estimated Fall Collection (2 Weeks) Tons 800 tons Man Hours 1,800 hours Cost $35,085.83 32,000 Bags 9,280.00 $44,365.83 Projected to Landfill (+20,000.00) @10/ton (+8,000.00) Using all paper bags would save the city 40 percent of labor and time, plus it is safer than employees handling box cutters to open plastic bags. In addition, biodegradable paper bags will decompose. Citizens would be mandated to use paper bags if they want curbside collection. The citizens would have the following alternatives: mulching, composting, hauling to the city or controlled burning. Citizens could use the city's yardwaste bags available at retail cost of approximately 11.1313 /CIDD 1za)iog /Comm •pow o uor ow •aa.tgJ :saXV •urd cc:£ ie pautnofpe aq 5uuaatu atp will.tadiaM icq papuooas `pooMuaal9 Aq panout sum i! `aaiitutuzoo alp a.tojaq ssauisnq 1ati3tn3 ou !pm •pauut?o uot3oJ •ooJtgj :soy 700Z `17 XiIAI 4Snoigl 6Z Iudd tumSoid droiotd 3eai 5uuds alp moil Apo aqi imp JadiaM Ail papuooas `pooMuaat9 Aq panow •ansst Sututnq alp ssnosip of a3ep OininJ e Pe mail aq!pm uotssas)itoM itounoo d -mails Rio uo Jo/mama' of Monti jo adici imp 1o3 linoyjip ut 5upieut spans AM-auo pue spans paisa2uoo Aueut ool set! ooiiaieM imp papuodsat eats •.rye •Joioedtuoo pun umnoen e tiPM )iotui e seti aaiva3 l putuo imp paieis pooMuaaiO uosJaditouno3 •aged qoM s,1cpo atii put? S i iauuegJ ssaood ivatutuano9 `ladrdsMau atp ui pastltanpe aq!pm dmiotd 3eai 2uuds oq zoj saiep 341 •p310311oo st aaeqpa alp se /Cep awes alp uo apisgtno am Pe paoeid pue siautuluoo ut ind aq ueo saneai aq j •dnNotd Jug! aoj ZOOZ `j7 X JAI qualm m 6Z Iiidd jo )aaM atp las aa33tu tuoo alp imp papuaututooai rags •JIA •sReq wwana MOIL Otis OAIOOO.i 01 Ott'i 001 sI li se wriFoad pa! Builds alp ioj utet5oid 3ua.uno alp asn Alto alp imp papuaututooa.t rails •1IN •s.zaiteia.t it al rime s5rq a1seMp.ze,C laded aigep1u opotq Aid-11mo ouaua2 Jo `feq.tad OS• it Apo aq1 Luou3 pasutio nd s5rq Iuana atp asn osie pinoo suazWo a4Z lug.tad OS•i$ z O Ed ZOOZ `8 Iudd aamututop s)i.toM oggnd PUBLIC WORKS COMMITTEE April 1, 2002 4:00 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to purchase two pickup trucks using the State bid and to seek bids for one snow control truck was reviewed. There is $110,000.00 available in this year's Capital Equipment Program to purchase a street sweeper for the Street Department. In speaking with the Street Department, it was decided it would be more appropriate to purchase one snow control truck and two pickup trucks using the funds that are allocated for a street sweeper in this year's Capital Equipment Program, and possibly purchase a street sweeper next year. The cost for the pickup trucks using the State bid is $13,961.79 per truck. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase a replacement valve and two controllers for the gas drips at the lagoon at a cost not to exceed $1,438.00 be approved. Ayes: Three. Motion carried. Tim Shea, Superintendent of Waste Management Services, presented alternative proposals for yard waste collection. The following costs were reviewed: Special Event Yard Waste Collection 2001 Fall Collection(2 Weeks) Tons Collected 800 tons Man Hours 2,951.75 hours Total Costs $57,535.89 Projected to Landfill (+20,000.00 more) @10/ton (+8,000.00) Bag Collection Only - Estimated Fall Collection (2 Weeks) Tons 800 tons Man Hours 1,800 hours Cost $35,085.83 32,000 Bags 9,280.00 $44,365.83 Projected to Landfill (+20,000.00) @10/ton(+8,000.00) Using all paper bags would save the city 40 percent of labor and time, plus it is safer than employees handling box cutters to open plastic bags. In addition, biodegradable paper bags will decompose. Citizens would be mandated to use paper bags if they want curbside collection. The citizens would have the following alternatives: mulching, composting, hauling to the city or controlled burning. Citizens could use the city's yardwaste bags available at retail cost of approximately $1.50 per bag. The citizens could also use the event bags purchased from the city at .50 per bag, or generic craft-ply biodegradable paper yardwaste bags available at retailers. The Superintendent of Waste Management submitted the following alternatives for this spring's event: Lai viz°ID X10 iza)log XourN •pauzeo uopoini •aazgZ :saAy •urd SZ:t pauznofpe aq Ouiiaoiu aqi Imp poomuaaJO Xq papuooas `1adiaM Xq panouz sum iT `aantuJiuoo aqi azojaq ssautsnq zagpn3 ou gum •Naam ixau aaipuzuzoj s)lzom oilgnd agi of lotq igOnozq aq man paxst uepzor uoszadltouno3 •zogei aqi jo ivaozad S£ Xiaituzixozdde apinozd s.iaxzonn Xito put /peag ioquq sasn am Imp pawls tags %gni •aisem pze1C zoo zaquzanoN gSnozgi S i lizdV uzozu pasn zad OS•i$ isoo golgm `sStq paiuud agZ •sBeq agi uo paiuud iou s! „oolzaltm jo 'C1!D„ aqi asneoag zadtago si Reg ivana aqi i1gi pawls tags •-IAi •Imaz algrilunt atq aqi uegl.zawl Egg zad OS• sStq zadrd ivana aqi Suuzmbaz jo /p igissod agi matnaz of mill pInonn oslt 1fa) uoszadltouno) •sisoo ants of /Cluo 3133m auo zoj XETAI jo laann iszg aqi uopoalloo 2uuds aqi pioq,Clio aqi paisanns aq put 'HT alp ui s)laam omi pug wilds aqi ui s)laann onni a Aug sicumlr am augi pawls X TaJ uos.zadltounoD deg zad OS•jo isoo u ie s5eq ivana 2u1sn uotioalloo aisempztX Jaded qv azmbag •£ •Oeq lad OS•is 3o isoo t ie s rq iva.uno Suisn uopoalloo aisempzeii Jaded llt azmbag •Z •otiseld put Jaded Sutmom ised aqi ut aneq am si uotioalloo Suuds am gitm paaoozd • Z a2t d ZOOZ `i ludd aamtuuzoD s)lzoM oggnd PUBLIC WORKS COMMITTEE March 25, 2002 3:25 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Streets for authorization to seek bids for rock salt was reviewed. Steve Decker, Superintendent of Streets, stated that he would like to jointly bid with the Iowa Department of Transportation for rock salt. Mr. Decker stated that last year, bid proposals were sent to six companies, and the city only received one bid. Hopefully by bidding with the Department of Transportation we will receive a lower cost per ton for the rock salt. The city will be requesting bids for 5,000 tons of rock salt, 4,000 tons for Waterloo and 1,000 tons for the City of Cedar Falls. Mr. Decker stated there may be some salt left over from this year, but not enough to produce a savings for the city. Mr. Decker stated that ice control is different from snow control, and the trucks have spread salt about 12 times this year. Mr. Decker stated that his depaitiiient spread rock salt last week because of the drizzle and icy conditions of the streets. Enough salt was spread in anticipation of more snow than the city received. Mr. Decker stated that normally the city purchases 5,000 tons of snow per year. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 3:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 18, 2002 3:35 p.m. Council Chambers Members present: Chairperson Jordan, Welper. Members absent: Greenwood. Moved by Jordan, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Jordan that the request of the Superintendent of Waste Management for authorization to purchase 100, 65-gallon garbage carts at a cost of$4,425.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. The following bids received for oil distributor and chassis were reviewed: Bidder Bid Amount Rexco Equipment Did not meet specifications James W. Bell $88,807.00 James W. Bell (Secondary Bid) Did not meet specifications J.D. Etnyre $97,750.00 J.D. Etnyre (Secondary Bid) Did not meet specifications It was the recommendation of the Superintendent of Central Garage that the low bid from James W. Bell in the amount of$88,807.00 be accepted. Moved by Welper, seconded by Jordan that said recommendation be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the council, it was moved by Jordan, seconded by Welper that the meeting be adjourned at 3:44 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 4, 2002 2:55 p.m. Council Chambers Members present: Councilperson Jordan. Members absent: Welper, Greenwood Mayor Pro Tem Harold Getty sat in for Councilperson Welper. Moved by Getty, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to purchase 95 gallon garbage carts at a cost of$4,886.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to repair pump at the treatment plant at a cost of $1,782.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 2:59 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 18, 2002 4:00 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for a generator for the Electrical Department were reviewed: Bidder Bid Amount Star Equipment No Bid Tractor Supply $1,549.99 Gierke-Robinson $1,042.00 It was the recommendation of the Superintendent of Central Garage that the low bid from Gierke-Robinson in the amount of $1,042.00 be accepted. Moved by Welper, seconded by Greenwood that said recommendation be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Superintendent of Waste Management Services for authorization to purchase two packers for garbage trucks at a cost not to exceed $20,000.00 be approved. Prior to a vote on the above motion, the following comments were heard. The packers on two 1990 rear loader garbage trucks have big holes in them and the garbage falls into the streets. The city has three garbage trucks with rear packers, which are used for one-way streets, alleys and leaf pick up. A new packer costs approximately $42,000.00 to $43,000.00. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 4, 2002 4:10 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to replace two sewage pumps at the Titus Lift Station at a cost of$10,520.00 was reviewed. The sewage pumps at the Titus Lift Station need to be replaced due to wear. The new Titus Lift Station has been designed, but the city is waiting to see if funds will be available from the federal grant. If the new station is built, these new pumps could be used as backup pumps for other lift stations. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 28, 2002 2:40 p.m. Council Chambers Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for a portable generator at a cost not to exceed $1,500.00 for the Electrical Department was reviewed. The current generator is 20 years old and is used by the high range lift truck and TV van. The estimated cost to purchase the generator is $1,500.00 and will be funded from this year's bond funds. Moved by Greenwood, seconded by Welper that said request be approved at a cost not to exceed $1,500.00. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Superintendent of Waste Management Services for authorization to purchase replacement cable for the TV van at a cost of $2,970.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 2:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 22, 2002 2:45 p.m. Council Chambers Members present: Welper, Getty. Members absent: Jordan, Greenwood. Mayor Pro Tern Harold Getty sat in for Councilperson Greenwood. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase 68 gallon cart lids at a cost of 9900.00 was reviewed. The cart lids are damaged by vehicles, plows, ashes, etc. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. Councilperson Welper stated that last week there was discussion on bids received for a pickup truck and a dump truck. The city only received one bid from Dick Witham Ford. On December 17, 2001, Dick Witham Ford was the only dealer to bid on two vans. Councilperson Welper suggested that the other dealers be contacted to see if they received the request for bids. Councilperson Getty stated it was his understanding that the other dealers received the bid document, but they did not want to bother going through the bidding process. Councilperson Welper asked that the Superintendent of Central Garage contact the dealers and write a letter to the committee explaining why the other dealers did not submit bids. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 2:56 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 14, 2002 3:55 p.m. Council Chambers Chairperson Jordan called the meeting to order at 4:02 p.m. Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for one 1-ton dump truck for Leisure Services and one mid-size 4x4 pick up truck for Building Maintenance were reviewed: Bidder Bid Amount Community Auto No Bid Rydell Chevrolet No Bid Dick Witham Ford $35,103.00 for 1-ton dump truck $16,903.00 for mid-size 4x4 pick up truck It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford in the amount of$35,103.00 for one 1-ton dump truck and $16,903.00 for a mid- size 4x4 pick up be accepted. Dennis Bell, Superintendent of Central Garage, stated that the vehicles were included in the Capital Equipment Program and will be purchased using bond funds. Mr. Bell stated he believes accepting the bid from Dick Witham Ford was fair as the other dealers did not know the bid amount. Councilperson Jordan stated that Department Heads must seek bids from three vendors within Waterloo whenever possible. Councilperson Greenwood stated that he was not comfortable accepting just one bid because we cannot be sure if this is a good bid or not. Councilperson Welper stated he did not have a problem accepting the bid if the bid was within the estimated cost. Councilperson Greenwood stated if it is the city's practice to accept only one bid, the dealer knows he will get the bid. Councilperson Greenwood suggested expanding the area that the city sends request for bids. Mr. Bell stated that the trucks are not in stock and will need to be ordered with delivery in three to four weeks. Moved by Welper, seconded by Greenwood that the bid from Dick Witham Ford in the amount of$35,103.00 for one 1-ton dump truck and $16,903.00 for one mid-size 4x4 pick up truck be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase a new copy machine at a cost of$3,759.00 was reviewed. The following bids were received: Bidder Bid Amount ABP $3,459.00 Advanced Systems, Inc. $3,759.00 Ikon Office Solutions $4,250.00 Tim Shea, Superintendent of Waste Management Services, stated that he is recommending purchase of the copier from Advanced Systems, Inc. in the amount of$3,759.00 because it has a better maintenance schedule (150,000 vs. 50,000 pages) plus numerous other features that make it a more cost effective piece of equipment. The copier has 128 MB RAM, 5.1 GB Hard Drive, Job Build Image Repeat, etc. Councilperson Greenwood asked if there is a person in charge of copiers, including maintenance and upkeep. Councilperson Jordan stated that each Department Head runs his/her department. Councilperson Jordan asked if Waste Management considered leasing a copier, and Mr. Shea responded that he looked at leasing, but purchasing the copier was a better way to go. 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Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to rebuild a mixer serving the Hunt-Wesson pre-treatment facility at a cost of$1,175.00 was reviewed. This was an emergency repair. The mixer serves to keep the P.H. in balance at the Hunt-Wesson pre- treatment facility. Without the mixer, Hunt-Wesson would be in non-compliance. Motor Winding Inc. rewinds most of the submergible equipment. This gives Waste Management quick turn around, and they have always proven to be cheaper than a factory representative. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for approval of repair work in the 300 block of Prospect at a cost of$1,661.00 was reviewed. A pipe was discovered in the 300 block of Prospect that ran through the sanitary sewer. The city had a plugged sewer and could not run a root saw through the main. When MidAmerican Energy dug the line, they found the line to be an abandoned water service. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Welper that the meeting be adjourned at 4:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk