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HomeMy WebLinkAbout2001 PUBLIC WORKS COMMITTEE December 17, 2001 3:45 P.M. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for two vans for the Engineering and Electrical Departments were reviewed: Bidder Bid Amount Community Auto No Bid Rydell Chevrolet No Bid Dick Witham Ford $21,092.87 - Engineering $19,375.00 - Electrical It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford in the amount of$21,092.87 for a van for the Engineering Department and the bid in the amount of $19,375.00 for a van for the Electrical Department be accepted. Moved by Krizek, seconded by Anders that said recommendation be approved. Ayes: Three. Motion carried. The water service at 1800 and 1806 Forest Avenue was reviewed. Eric Thorson, City Engineer, stated that the plumber will charge each property owner $750.00 for a new copper water service and pavement patching costs. The plumber was able to do the work by only using one excavation in the street which required a 3' x 5' pavement patch. The city has not yet billed the plumber for $104.75 for the pavement patch, which the plumber split between the property owners. Mr. Thorson stated that the pavement patch will be repaired by the Street Department, but that they usually wait until they have more than one patch to repair. The plumber will fill the hole with a temporary patch. Mr. Thorson reported that this part of Forest Avenue was reconstructed in 1998 as part of Contract No. 564. The water service at 1800 Forest Avenue was shown to be renewed on the plans. During construction, it was determined that this service was already copper and it was not renewed under the contract. It now appears that the water service at 1800 Forest was a joint service with 1806 Forest. In 1998 the city did not yet have a policy to separate copper services. The joint copper service separation policy started in 2000. Moved by Jordan, seconded by Anders that the city pay the total plumbing bill for work performed on the water service at 1800 and 1806 Forest. Prior to a vote on the above motion, the following comments were heard. Councilperson Krizek stated she feels that it would be fair if the city paid 50 percent of the cost because if the city had replaced the copper service during construction, there would have been a cost to the homeowner. Moved by Krizek that the city pay 50 percent of the total plumbing bill for work performed on the water service at 1800 and 1806 Forest. The motion died for a lack of a second. A vote was taken on the original motion with the following result. Ayes: Two. Nays: Krizek. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMTTEE December 12, 1001 8:45 a.m. Council Chambers Chairperson Jordan called the meeting to order at 9:10 a.m. Members present: Chairperson Jordan, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Larry Smith, Assistant Superintendent of Waste Management Services, reported there are already many alternatives to burning of yard waste, such as mulching, composting, and hauling to the landfill for composting. The city has also provided a site for dropping leaves off at the Waste Management facility. Mr. Smith stated the banning of burning of leaves could increase the amount of leaves that are dropped off at the facility. Mr. Smith reported that Waste Management currently budgets $100,000 per year for disposing of leaves, of which $70,000 is used during the fall pick up. Mr. Smith estimates that amount could increase 10 per cent with additional leaves because of the banning of burning of leaves. The increase is due to the cost of equipment and labor. Councilperson Welper stated that citizens who hauled their leaves to the dump site at the plant this fall thought it was a great idea, and he would suggest that the city have the dump site open year round from spring to fall. Councilperson Welper suggested another alternative would be to furnish yard waste carts to citizen at no cost, and they would have to pay a fee only when the cart is used. Mr. Smith responded that the City of Cedar Falls charges $4.50 each time the yard waste cart is placed at the curb for pick up. The City of Waterloo would have to charge a similar fee for disposal and collection costs. The citizens would only place the yard waste cart at the curb for pick up when it is full. Mr. Smith stated the city would provide the yard waste cart to the citizens and the cost for services to use the carts would be factored in the fee. Mr. Smith stated the city has approximately 23,000 customers and approximately 40 percent of those will want to use the yard waste cart. Mr. Smith reported the carts currently purchased for garbage costs $46 each,but that he has talked with the City of Cedar Rapids and they can get the carts for$36 each. The yard waste cart would be a different color than the garbage cart. Councilperson Greenwood suggested the city look at vacuuming the leaves and provide additional education on yard waste disposal. Councilperson Greenwood reported that Iowa City uses a vacuum service at no cost to the citizens and other cities have turned to private contractors. Councilperson Jordan stated that the only thing free is burning. Councilpersons Welper and Hurley responded that burning is not free because of the costs associated with health problems and insurance costs. Mr. Smith stated that in order to provide the curbside collection of yard waste on Mondays, some Waste Management staff would have work hours shifted from the current Tuesday through Saturday schedule. Some staff now works on Saturdays because of the neighborhood cleanups. Mr. Smith reported that with the Monday schedule. there will be additional wear on the trucks. Mr. Smith reported that he has had conversations with the MIS Manager to create a system so that when a citizen calls in to have the yard waste container picked up, the computer would route the call and list calls by section of the city. Mayor Rooff and council reviewed the cost to provide yard waste carts to the citizens. They reviewed costs vs. revenue and the difference of the current $100,000 cost for the city to provide leaf pick up in the spring and fall. Councilperson Jordan asked how does the city budget the additional costs. The city has banned burning of the leaves, but is talking about increasing the cost to the citizens. PUBLIC WORKS COMMITTEE December 10, 2001 4:40 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services for authorization to purchase replacement parts for a high pressure water pump at a cost not to exceed $2,400.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services for authorization to replace solenoid valve at a cost of $568.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 3, 2001 4:00 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed,be approved. Ayes: Three. Motion carried. The following bids received for a stump cutter were reviewed: Bidder Bid Amount Vermeer Midwest, Inc. $26,880.00 Vermeer Sales & SVC-Iowa $25,277.00 Rayco $23,715.25 The bid from Rayco did not meet the specifications. It was the recommendation of the Superintendent of Central Garage that the bid from Vermeer Sales & SVC-Iowa in the amount of $25,277.00 be accepted. Moved by Krizek, seconded by Anders that said recommendation be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase a conveyor belt at a cost not to exceed $1,500.00 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to repair a pump at a cost not to exceed $2,500.00 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management for authorization to purchase a garage door at a cost not to exceed $5,000.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management to approve payment of $10,201.60 to Labor Ready in conjunction with the leaf pickup program be approved. Prior to a vote on the above motion , the following comments were heard. Councilperson Jordan asked what was the total cost for the fall leaf pickup program. Larry Smith, Assistant Superintendent of Waste Management Services, responded that they have put together a preliminary cost of $55,000.00 to $60,000.00. Councilperson Anders stated that $55,000.00 would go a long way toward purchasing a truck to vacuum the leaves and a vehicle to pick the leaves up in a more efficient way. Councilperson Anders stated that the current leaf pickup program is very labor intensive. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for approval of an additional cost of $111.00 for yard waste bags be approved. Ayes: Three. Motion carried. • With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:10 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 19, 2001 3:55 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Merle and Grace Elliott to review their request for a sewer refund in the amount of $1,989.33 for 315 Oak Ridge Road was reviewed. On September 24, 2001, the Finance Committee approved a sewer refund in the amount of$323.30 for 315 Oak Ridge Road. The owners of the property, Merle and Grace Elliott, had requested a refund in the amount of $1,989.33 paid by them for sewer services at 315 Oak Ridge Road while the property had a septic system and was not using city sewer services. In keeping with the city's policy of refunding for six months only, the Finance Committee approved payment of$323.30, and Mr. and Mrs. Elliott received a check dated October 8, 2001 in the amount of$323.30. Mr. and Mrs. Elliott would like the city to pay the entire amount of$1,989.33. Merle Elliott, 315 Oak Ridge Road, stated he does not understand why he should donate over $1,600.00 to the city, and he believes the city should give him the entire amount, plus interest. Mr. Elliott commented that he looks at this as an honest mistake. Nancy Eckert, City Clerk, stated that the Finance Committee adopted the policy approximately six years ago whereby the city would refund garbage and sewer amounts for only the previous six months. Councilperson Jordan stated that he agrees with Mr. and Mrs. Elliott that if the city receives money it didn't earn, the city should refund the entire amount. Councilperson Anders questioned the Elliotts why they did not know they had a septic tank when they purchased the home. The City Clerk reported that the Waterloo Water Works signs up new customers and a determination is made at that time as to what services are being provided by the city. The city does not review each new account that is added for billing purposes. Councilperson Anders stated he is perplexed why the city has this policy in place when common sense says the city should pay them back their money. Councilperson Anders suggested the policy be abolished and dollar for dollar consideration be given on a case-by-case basis. Councilperson Krizek stated that the policy was adopted by the Finance Committee mainly for garbage fees rather than sewer fees. Councilperson Gronen stated that the policy should be reviewed if the recommendation of the Finance Committee is going to be overturned whenever a citizen appeals the amount approved by the Finance Committee. Moved by Jordan, seconded by Anders that a sewer refund in the amount of$1,989.33 for 315 Oak Ridge Road be approved for the total amount. Ayes: Two. Nays: Krizek. Motion carried. The City Clerk stated that the Elliotts should cash the check in the amount of $323.30, and another check will be issued for the remainder of the amount. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:04 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 13 , 2001 3 : 55 p.m. Council Chambers Members present : Krizek. Members absent : Jordan, Anders . Mayor Pro Tem Getty sat in for Chairperson Jordan. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Two. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Waste Management Services to purchase a lab balance scale at a cost of $2 , 000 . 00 be approved. Ayes : Two . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 : 00 p.m. Ayes : Two. Motion carried. Marge Hirdler Deputy City Clerk PUBLIC WORKS COS 'i� fEE November 5, 2001 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The Subconsultant Agreement with Public Involvement, Unlimited, IIC (PI) in conjunction with the F.Y. 2001 Eighteenth Street Bridge Replacement, BRM-8155(650)-80-07, Contract No. 624, was reviewed. The City Engineering Department is requesting authorization to amend the original Preliminary Engineering Design Agreement with Earth Tech, Inc. to include a Subconsultant Agreement with Public Involvement, Unlimited, IIC (PI) to assist with the public involvement tasks to improve citizen participation during the conceptual design phase of the F.Y. 2001 Eighteenth Street Bridge Replacement, Contract No. 624. It is believed that PI could better enhance and facilitate the public input process during the concept development phase of the project. The agreement is at a cost not to exceed $15,000.00, which is 85 percent reimbursable. Moved by Krizek, seconded by Anders that said agreement be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase 65 gallon garbage carts at a cost not to exceed $5,000.00 was reviewed. Citizens are exchanging the smaller garbage carts for the 65 gallon carts. Bids were received at a cost of$40.00 per cart, with an average freight cost of$5.00 per cart. Moved by Anders, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services to approve freight charges in the amount of$39.00 for freight overage for garbage carts be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase yard waste bags at a cost of $9,870.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services for authorization to repair sewer main on Cottage Street at a cost not to exceed $6,500.00 was reviewed. Approximately 420 feet of sewer on Cottage Street off of East 4th Street has collapsed. At present, Waste Management Services is unsure how much pipe and concrete it will take to make the repair. The 12" sanitary sewer main is bad in several places. In the past, Waste Management Services has found in replacing clay tile that it is uncertain as to how much will need to be replaced because while trying to replace one piece, the next one may crack. The local price for 12" truss pipe is $8.20 per foot. The cost is for material only as city staff will provide the labor. Moved by Anders, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMI'1'1 EE October 22, 2001 4:00 p.m. Council Chambers Members present: Krizek, Anders. Members absent: Jordan. Mayor Pro Tern Getty sat in for Councilperson Jordan. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The collection of free yard waste starting on October 30, 2001 and ending on November 9, 2001 was reviewed. Residents utilizing city garbage collection service may participate. The service will be provided on residents' regular collection day. Yard waste put out for collection must be in open containers weighing no more than 40 pounds, or placed in bundles no Iarger than four feet long, two feet wide and weighing less than 40 pounds. The bundles must be tied with twine or string. This collection is for leaves, grass, garden materials and small brush. Branches with diameter greater than two inches and yard waste contaminated with trash or garbage will not be collected. Yard waste may not be placed in the automated trash cart. Yard waste must be placed at the curb no later than 6:00 a.m. on collection day and should be kept several feet away from the automated cart or other obstructions. In the event that a route is not completed on a given day, it will be continued on the following day. Tim Shea, Superintendent of Waste Management Services, stated that the city is looking at alternatives. Mr. Shea reported he is looking at next year composting the yard waste with our bio-solids. This would address the site issue but not the cost. Ned Deberg, Acting Fire Chief stated that the city has rules for burning of yard waste. When the Fire Department is called out on burning complaint, if the resident is burning legally, they are allowed to continue with the burning. If the resident is burning illegally, they are either given a warning or a ticket. Councilperson Anders now present at 4:06 p.m. Chief Deberg stated that the burning rules include: burning is allowed from dawn to dusk, the pile cannot be higher than 4 feet high, can only burn yard waste generated on one's property, cannot burn in an alley or street, and cannot burn if winds are stronger than 20 mph. Councilperson Krizek stated that the city needs to look at alternative methods to burning and needs to ban burning. Councilperson Krizek stated she would like the council to look at this issue. Lou Cutwright, Building Official, stated that the City of Cedar Falls has two weeks of free pickup. Citizens can purchase biodegradable bags at twenty cents each. Mr. Shea stated he feels it is hard to cost out the free yard waste pickup to garbage fees as citizens with no leaves or tenants have to pay the cost. Moved by Getty, seconded by Krizek that the free yard waste collection starting on October 30, 2001 and ending on November 9, 2001 be approved. Ayes: Three. Motion carried. With no further business before the council, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 8, 2001 4:10 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. PUBLIC WORKS COMMITTEE October 15, 2001 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase sprockets at a cost not to exceed $700.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services for authorization to purchase TV camera transporter chain/foot assembly at a cost of$1,034.54 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 4:34 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk IIJOID '1i3 -'Olog XoueN •pa!lluo uotuol^I •aa.na :so/Cy •ut•d g£:t' pauinofpe aq 2uuaaut agl jeep)IazUJ}I/Cq papuooas `saapuy iCq panout sem 1! `aafiuzuzoo alp aaojaq ssauisnq Jagpnj ou glint -mina uonoy\l •Naz!J}I :s/Crm •omI :saAy 2utmopoJ alp g1tm uopout anoge gg1 uo ua)le3 sum Non d •aopou uogropploo Jour s/C1p Ong mg JO2uol /Cut? 11L'm lou JJeIs papuaututoo0J �Cl&uoans AUaO uosiodliouno3 •sinoq g ui pauJnl /Cogm uagm smog Jnoj ao gaagl palaom /Cluo aaiCoiduma alp Sutnatlaq /Cjinogmip silt oq pue `soo/Cold= ono Ino pugs of .iagloq XCgm po lse Alla0 uosaadliounoD •00.0LZ$10.1 u1 J1JAA sy�l oI aotonui malt 13 ltutgns of poloaatp oq saotAJOs luauta uuew mum,jo ivapuoiuuadns Ogi pu13 00.0LZ$ o1 paonpaa aq Iliq s,11i1J1JAI •SJAI 113g1 loz!J}I iq papuooas `smopuy /Cq panol^I •Jolo3J1uoo Jolt g1im alei1o2ou pinogs up.,imi •s1/1 saapuy uosaadliouno3 tplm soOBt ag pawls /Cm° uosmodltounoj •1>?g1 g1tm of spoil iiounoo aqi uoq smog igSta Joj aaag1 sum oo/Colduma u133i slam ag imp pales Alpo uosmodliounoD .,Cep p qi smolt Jnoj Jo aaJgi pa pom AlgegoJd go/Coldut0 oq imp pales aH •Xrp imp uo jjo pu13 uo Nonp ut Tes 133I10M OM OS 100Z `L J3q1U0ldOs UO OuiureJ sem 1! Imp pales uazi1io d •)IJom agpJo autos pip Ana alp st?mug ui iliq Jag 1unoosip o; Jo1ot?J1uoo ag1 Ise ut1113JA •s1/1 p01sonns sJapuy uosaadltouno3 .smog 8 Jo3 paliiq /quo lnq `smog Z/g pa)jJom M3J3 Alto alp Imp pales 1c1l0J uosmodliouno3 •sdutn1s autos panoutaJ pu13 gsn.zq Ogo Jo autos paling ANT puu `100Z Suiads alto ut 00•£ZS$ utagl pled put? jjo slip' alp imp o1 Ouoatuos pang ails pawls U11J IA •sw •slot alp uo gsan ag1 lln pa1IJOui puit IOOZ Aaenagad ut ACpadoad alp pasugoand oqs pales uq.ey l •svi •ooj Ont1EJlstuiutpn I1uot1ipp1300.0Z$ snld Jnoq mod 00•S9$ Tr sanoq g ioj 1oa1oo Si Ougpq alp sanatlaq oq pales 1Ogs •mj, •dnuuoto Jam) )loot Jo1ot?J1uoo sut�Jt?y�l •sw amp ag1 It1un do I00Z `8 JOgoloO OOI1tututoJ s)j1oM oilgnd PUBLIC WORKS COMMITTEE September 10, 2001 4:00 p.m. Council Chambers Members present: Anders, Krizek. ded sed PUBLIC WORKS COMMITTEE September 24, 2001 4:00 p.m. Council Chambers Members present: Chairperson Jordan, Anders. Members absent: Krizek. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase garbage carts at a cost of $4,886.00 was reviewed. Tim Shea, Superintendent of Waste Management Services, stated that he would like to purchase the 96 gallon garbage carts as more residents are wanting to move from the 32 gallon cart to the larger cart. Mr. Shea commented that the cost to purchase the carts is $25.00 per cart less than the original bid. Mr. Shea hopes to recover some of the cost as he is looking for a buyer of the smaller carts. Moved by Anders, seconded by Jordan that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to repair pump at the industrial pump station at a cost of $3,655.95 be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to purchase fiber optics for the Water Pollution Control Plant at a cost of$1,232.00 be approved. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:16 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk a aXag XwuuN •poluno uopoJ, •urpzor :1u0sgy 'OM' •urd 0I:7 Te pauanofpr aq Fupoow alp Trip)jazt.rx Xq papuooas `siapuy/Cq panow srn 1! `aaptuiuioo atii aiojaq ssauisnq.zau.nJ ou qp •popno uopo •uupJor luasgy oMZ :soXy •iainsuaij XiunoD xnnnH )1onlg alp Ajpou paloruUsu! 3pai3 43 alp pur pajaourw aq X4isioniva S00£ .ioj 00•SS i$3o 3unouze alp ui 3uauzssassE pawn alp imp xazt.zx /Cq popu000s `s.iapuy Xq panow Z 0 Ed TOOZ `0I 1aquca1das aanIuzuuoj svoM oIjgnd PUBLIC WORKS COMMITTEE September 4, 2001 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services to amend request to repair camera for TV van at an additional cost of $140.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 27 , 2001 4 : 00 p.m. Council Chambers Members Present : Chairperson Jordan, Anders, Krizek. Moved by Krizek seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Associate Engineer for authorization to seek bids for traffic control devices for use during the 2001 Railroad Crossing Repair Program was reviewed. Eric Thorson, City Engineer, stated that these barricades are necessary to block the crossings in conjunction with the railroad crossing repair program that has previously been approved by council . Mr. Thorson further stated that it is the city' s responsibility to purchase the barricades and estimates the cost to be around $5, 000 . 00 . Moved by Anders and seconded by Krizek that the request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4 : 04 p.m. Ayes : Three . Motion carried. Marge Hirdler Deputy City Clerk PUBLIC WORKS COMMITTEE August 20, 2001 3:35 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for a mini van for the Photo Lab in the Police Department were reviewed: Bidder Bid Amount Dick Witham Ford $20,081.00 Rydell Chevrolet No Bid Community Motors No Bid It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford in the amount of$20,081.00 be accepted. Moved by Krizek, seconded by Anders that said recommendation be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to replace flame arrestor on the gas system at the lagoon at a cost of$1,938.86 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to replace the variable frequency drive on the main pump control system for the Park Road Lift Station at a cost of$948.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 3:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 13, 2001 3:35 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tem Harold Getty sat in for Councilperson Anders. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Streets for authorization to seek bids for treated rock salt was reviewed. The bid will be for 5,000 tons of treated rock salt for the upcoming winter season. The city will bid jointly with the City of Cedar Falls. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services to approve Change Order No. 13 in the amount of $20,103.00 in conjunction with Waterloo Easton Avenue Water Pollution Control Facilities, Contract No. 549, was reviewed. The items in the Change Order include: relocating existing stairs and support platform at the north end of the Satellite Aeration Basin, relocating three light fixtures and conduit in the existing blower room, relocating a proposed catch basin on the north side of Easton Avenue, installation of new handrail, replacing mowing strip along the tank walls, raising an existing yard hydrant and isolation valve to match the finish grade elevation, relocating storm sewer piping near Easton Avenue, and adding a circuit breaker and motor starter to the Motor Control Center. Councilperson Berry stated she feels some items should have been known at the time of bidding the project. Councilperson Berry questioned if items such as relocating stairs, light fixtures and support platforms aren't anticipated when bidding projects. Tim Shea, Superintendent of Waste Management Services, stated that some items were incorporated to building only one building. Mr. Shea stated that the total of all change orders is only 1.35 percent of the original contract price. Mr. Shea stated that most of the costs is due to the electrical circulatory. Councilperson Jordan questioned the cost of $1,200 for relocating three lights fixtures and conduit. Mr. Shea responded that these are grant approved suppliers. Councilperson Berry commented if we have low bids, then why do we have change orders. Mr. Shea stated that the change order has been reviewed by Earth Tech and the Partnering Team. Moved by Krizek, seconded by Getty that Change Order No. 13 in the amount of$20,103.00 in conjunction with Waterloo Easton Avenue Water Pollution Control Facilities, Contract No. 549, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:45 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 6, 2001 3:55 p.m. Council Chambers Members present: Anders, Krizek. Members absent: Jordan. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services for authorization to purchase uniforms at a cost not to exceed $3,300.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:59 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 23, 2001 4:10 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tern Harold Getty sat in for Councilperson Anders. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Waste Management Services for authorization to pay for annual service charge for DTN Weather Station at a cost of$888.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 16, 2001 3:50 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tern Harold Getty sat in for Councilperson Anders. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for the F.Y. 2002 Capital Equipment Program was reviewed. The Superintendent of Central Garage will talk to vendors and develop specs for the following equipment: 3 Vans 1 Electrical Department 1 Engineering Department 1 Police Department 2 Pickups 1 Waste Management Services 1 Leisure Services 1 Oil Distributor: Street Sweeper for Street Department 1 Automated Truck/Chassis Packer Waste Management Services 1 Stump Grinder Leisure Services 1 Mid-Size 4X4 Pickup Building Department 3 Refurbished Patrol Cars Police Department Moved by Krizek, seconded by Getty that the request of the Superintendent of Central Garage for authorized to seek bids for the F.Y. 2002 Capital Equipment Program be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to pay for annual fire extinguisher inspection and replacement at a cost of$725.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to repair TV camera at a cost of$2,489.30 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase replacement gas detectors at a cost of $3,340.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:00 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 9, 2001 4:00 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for maintenance and repair of the Trail Bridge over Black Hawk Creek was reviewed. As a result of flooding the Trail Bridge Over Black Hawk Creek has collected a substantial amount of debris. The debris has congested the main flow of the channel and forced the flow of creek onto the east abutment of the bridge causing erosion and wash-out of part of the abutment. The wash-out of the abutment caused bridge approach failure. The Engineering Department is proposing that all debris be removed from the channel, the abutment repaired, the approach backfilled and resurfaced. Erosion control will also be needed along the east bank. Moved by Krizek, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:04 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 2, 2001 3:50 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The appeal by the property owners for a bill in the amount of $150.00 for city mowing at 316 Euclid Avenue was reviewed. Eliz Guyer, owner of the property at 316 Euclid Avenue, stated that their mower become inoperable this summer, and the mower was taken to Platts for repairs. While the mower was in the shop, Guyers received a notice on May 19, 2001 from the Postal Service that they had a certified letter from the City of Waterloo. Ms. Guyer stated that her and her husband were aware that the letter was regarding the lot at 316 Euclid Avenue as they had a previous letter from the city regarding the lot. The Guyers remembered that they had ten days to mow their yard, and they did not pick up the letter from the post office. Ms. Guyer stated that they picked up their mower from Plaits on May 23, 2001, and from May 23 until May 25, the weather was rainy and they were unable to mow. Ms. Guyer stated that they mowed the lot on the Memorial Day weekend. They started mowing on Saturday and finished on Sunday. The next week while the Guyers were mowing the lot again a neighbor informed them that the city had mowed the lot. Ms. Guyer stated they were unaware that the lot had been mowed because there was no change in the length of the grass or appearance of the lot. Ms. Guyer stated the following week they received an invoice dated May 29, 2001 from the city in the amount of$150.00. Ms. Guyer stated she is appealing the bill in the amount of$150.00 as they mowed the lot within ten days of receiving the notice. Ms Guyer stated she feels the bill is unjustified because the yard was not mowed to under 12 inches by the workers from the city. Councilperson Krizek stated she is not opposed to forgiving one-half of the invoice, but she feels Mr. and Mrs. Guyer should pay the entire administrative fee. Larry Smith, Assistant Superintendent of Waste Management Services, stated that he looked at the field, and that it is not conducive to mowing with a lawn mower. Mr. Smith stated he agrees that the lot did not look good after city staff mowed the lot as the city's equipment is not designed to mow this type of field. Moved by Anders, seconded by Jordan that the bill in the amount of$150.00 for mowing at 316 Euclid Avenue be forgiven based on testimony from Ms. Guyer and Mr. Smith. Prior to a vote on the above motion, the following comments were heard. Councilperson Jordan stated he feels Mr. and Mrs. Guyer made a good faith effort to mow the lot. Councilperson Anders stated that the city has had mowing problems before, and he believes the Superintendent of Waste Management Services is taking steps to eliminate these problems. Councilperson Anders stated we need to send a message to Operation Pride that if they make mistakes the city will not collect for them. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services to approve an invoice in the amount of $18,960.00 from Wayne Engineering Corporation for final payment for a garbage truck be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Waste Management Services to purchase a position control board at a cost of $813.00 be approved. Ayes: Three. 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Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Engineer to seek bids for a global positioning system was reviewed. The federal government has issued new regulations for storm water quality management. These new regulations require cities to have a map showing their entire storm water system. The map should show where water enters the storm system and where the water discharges into the Cedar River, Black Hawk Creek and other drainage basins around the city. The map should also show where there is combined storm and sanitary sewers. The easiest way to gather all of this information is to use a global positioning system or GPS. A GPS system uses satellite signals to calculate where you are on the face of the Earth. The user takes a small pole with a computer, radio and satellite receiver attached to it into the field and places the pole onto the object to be located. The computer records the location and then the location information is downloaded to a computer in the office. A map is then generated showing the location of the item. The map would also be used with information from Black Hawk County and placed into a GIS system. The GIS system could then be used to show the location of property lines, storm sewers, aerial photos and any other number of items located within the city. All city departments would then have access to the map and the information it contains. The cost for the equipment is about $50,000.00. The cost for having this map produced by a consultant for the city would run into hundreds of thousands of dollars. With this equipment, Engineering Department staff would go out and collect the information and produce the map. The cost for the equipment is included in the F.Y. 2002 G.O. Bond funds. Eric Thorson, City Engineer, stated that to keep the cost down, the map will be produced by current staff. Mr. Thorson noted that the Fire Chief is interested in having all the fire hydrants on the system. Mr. Thorson reported that the city would also need to have space on the City Hall freestanding tower for the system. Mr. Thorson stated it would take approximately a year and a half to get the system up and running. Moved by Anders, seconded by Krizek that the request of the City Engineer to seek bids for a global positioning system be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 14, 2001 3:39 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. The meeting was scheduled to start at 3:00 p.m. but was delayed due to an earlier meeting. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for construction of a boat ramp in the Riverview Recreational Area was reviewed. The city has entered into an agreement with the Iowa Department of Natural Resources to construct a boat ramp in the Riverview Recreational Area. The Iowa Department of Natural Resources has agreed to provide funding in the amount of $15,000.00 for the boat ramp project, with the city's cost approximately $5,000.00. State funds will be reimbursed after the project is completed. The Engineering Department will develop the plans and specifications and provide inspection for the project. Moved by Krizek, seconded by Anders that said request be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase filter belts at a cost of $2,220.62 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase transmission seal at a cost of $800.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 3:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMNil fTEE May 7, 2001 3:05 p.m. Council Chambers Members present: Chairperson Jordan, Anders. Members absent: Krizek. Moved by Anders, seconded by Jordan that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Waste Management Services for authorization to purchase hydraulic pump at a cost of $1,518.33 be approved. Ayes: Two. Absent: Krizek. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Waste Management Services for approval of freight cost of $600.00 to purchase manhole and catch basin castings be approved. Ayes: Two. Absent: Krizek. Motion carried. The following bids received for material used for 2001 Oiling/Sealing Program were reviewed: Product Quantity Unit Price Total Price Bituminous HFMS-2S 100,000 Gal. $.58 $ 58,000.00 CRS-2P 150,000 Gal. $.68 $102,000.00 CSS-1 Dilute 95,000 Gal. $.25 $ 23,750.00 HFE-300 7,500 Gal. $.68 $ 5,100.00 Product Quantity Unit Price Total Price Koch Materials HFMS-2S 100,000 Gal. $.5690 $ 56,900.00 CRS-2P 150,000 Gal. $.8262 $123,930.00 CSS-1 Dilute 95,000 Gal. $.22 $ 20,900.00 HFE-300 7,500 Gal. $.6190 $ 4,642.50 It was the recommendation of the Superintendent of Streets that the low bid from Bituminous Materials in the amount of$102,000.00 for CRS-2P at $.68 per gallon and the low bid from Koch Materials in the amount of$56,900.00 for HFMS-2S at $.5690 per gallon, $20,900.00 for CSS-1 Dilute at $.22 per gallon and $4,642.50 for HFE-300 at $.6190 per gallon be accepted. Moved by Anders, seconded by Jordan that said recommendation be approved. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 3:20 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 23, 2001 4:10 p.m. Council Chambers Members present: Anders, Krizek, Jordan. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The request of the Superintendent of Waste Management Services for authorization to purchase electrical parts at a cost of$587.56 for the East 6th Street Flood Lift Station was reviewed. The electrical parts were purchased as part of an overall project at the East 6th Street Flood Lift Station. The Waste Management Services Department's intention was to purchase parts as they were able to complete the work. The supplier included the breakers in the panel when it was ordered, which brought the cost to $587.56. The Waste Management Services Department was not aware that the supplier would supply both the panel and breakers at the same time. Moved by Krizek, seconded by Anders that said request be approved. Ayes: Two. Absent: Jordan. Motion carried. Jordan now present at 4:12 p.m. The request of the Superintendent of Waste Management Services for authorization to purchase manhole and catch basin castings at a cost of$15,452.00, plus freight, was reviewed. Purchase of the manhole and catch basin castings is a yearly replacement order. Councilperson Anders suggested that the castings should go out for bid. Tim Shea, Superintendent of Waste Management Services, stated that there are so many sizes, it is hard to order the castings from one company. Mr. Shea stated they order the castings from many different vendors. Councilperson Anders asked what would be the cost for freight. Mr. Shea will find out the cost of freight and report back to the committee. Moved by Anders, seconded by Krizek that the request of the Superintendent of Waste Management Services for authorization to purchase manhole and catch basin castings at a cost of $15,452.00, plus freight, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMIT l'EE April 16, 2001 3:20 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Tim Shea, Superintendent of Waste Management Services, reported that with the warm weather everyone has been receiving calls regarding Spring free leaf pickup in the city. Mr. Shea stated that a line item change is on tonight's Finance Committee agenda to fund this program. Mr. Shea suggested that the free leaf pickup program be held for one week only during the week of May 1, 2001 as part of residents' normal garbage pickup day. Mr. Shea stated that the free leaf pickup program will cost approximately $25,000 to $30,000 for one week. Mr. Shea reported that this service was not budgeted for F.Y. 2001 as there was discussion last year that the city would not offer free leaf pickup in the Spring. Councilperson Anders stated he supports the Spring leaf pickup as the State of Iowa has decided not to ban burning in the state. Councilperson Anders commended Mr. Shea for finding funding for the program. Councilperson Jordan suggested that the city have residents call in if they have bags of leaves that need to picked up by the city rather than crews covering the entire city. Councilperson Jordan stated that he feels people should take responsibility to call the city if they want this service. Mr. Shea responded that the city tried the call-in approach during last Fall's free pickup, but crews still ended up driving the entire city. Mr. Shea stated that his personal preference would be to offer drop-off sites. It was suggested that the free Ieaf pickup week be advertised in the Courier and also through PSAs. Councilperson Krizek suggested that free leaf pickup weeks be scheduled in advance so that they can be printed on the holiday cards each customer receives each year. Councilperson Jordan asked Mr. Shea to report back to the committee on the costs of the free leaf pickup week. Moved by Anders, seconded by Krizek that the city offer free leaf pickup during the week of May 1 - 4, 2001 and continued until the entire city has been covered. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 3:44 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk 1 PUBLIC WORKS COMMITTEE April 9, 2001 3:50 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of WP/FC, Sanitation & Recycling for authorization to purchase resistance meter at a cost of$639.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of WP/FC, Sanitation & Recycling for authorization to create the Waste Management Services Department was reviewed. The Waste Management Services Department is the result of merging the Water Pollution/Flood Control Department and the Sanitation & Recycling Department. The Sanitation& Recycling Department has been located in the Water PollutionlFlood Control Department area for the past three years. With the retirement of the former Superintendent of Sanitation & Recycling, the department has been under the management of the Superintendent of Water Pollution/Flood Control. In time there should be a cost savings with the merger. Once the Waste Management Services Department is created, staff will proceed with making the necessary ordinance amendments. Creating the Waste Management Services Department is the first step, and there will be about five phases over the next few weeks to complete the process. Moved by Anders, seconded by Krizek that the request of the Superintendent of WP/FC, Sanitation & Recycling to merge the Water Pollution/flood Control Department and the Sanitation & Recycling Department to create the Waste Management Services Department be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 3:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE April 2, 2001 4:05 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tem Getty sat in for Councilperson Anders. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Eric Thorson, City Engineer, and Gary Heinick, Associate Engineer, reviewed revisions to the existing Driveway and Sidewalk Specifications and Policies. The specifications were last revised in April 1996. The City's Code of Ordinances requires that the Engineering Department develop and maintain Driveway and Sidewalk Construction Specifications and Policies. While many of the proposed revisions are housekeeping in nature, the Engineering Department has been approached by several contractors to develop specifications that would allow for slip-form construction and curb sawing in lieu of full depth pavement box-out removal and replacement. The Engineering Department also added additional language concerning traffic control and barricading utilization that makes the specifications consistent with other city contracts. Construction of sidewalk by slip form construction method will only be allowed at locations that will permit a minimum of 150 feet of continuous pouring length of sidewalk. The slip form paving machine must be designed for the specific purpose of placing, consolidating and finishing concrete sidewalk slabs without use of fixed side forms. Edges of the concrete slab built by the slip form machine must be approximately vertical. Curb sawing for driveway approaches consists of horizontally and vertically saw cutting existing PCC concrete curb to accommodate the construction of new driveway approaches in lieu of conventional PCC box-out curb cut removal and replacement methods. This method of construction can only be considered for approval in areas where the existing PCC concrete roadway and/or PCC curb and gutter has been constructed or reconstructed within ten years of the date of the permit application. The new specifications address barricading and traffic control, which is not in current specifications. The revised specifications lists preapproved patching materials and vendors. Councilperson Jordan asked if rolled curbs are allowed. Mr. Thorson stated that the Engineering Department believes there should be a fuller height curb to control access. Mr. Thorson stated he does not believe there is any cost saving with rolled curbs. The revised specifications which allow sawing of curbs should help. Mr. Thorson stated that the revisions to the driveway and sidewalk specifications will be forwarded to the full council on April 9, 2001. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 4:24 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE —� March 12, 2001 3:55 p.m. Council Chambers Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tem Harold Getty sat in for Councilperson Anders. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage for authorization to repair 3/4 Ton Dodge pickup at a cost not to exceed $1,977.50 was reviewed. The pickup truck was involved in an accident during the recent ice storm. The truck is used to service lift stations. At the present time, the truck cannot be driven after dark due to damage to the headlights. The cost to repair the truck will not exceed $1,977.50. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the property owners at 2301 West 3rd Street to review a mowing assessment was reviewed. City Clerk Nancy Eckert reported that the property at 2301 West 3rd Street was mowed by the city on June 4, 1999, and a bill was sent to Rodney Skadburg, the property owner, on June 10, 1999. Tracy and Christopher Adams purchased the property in November 1999. The city certified the $85.00 unpaid mowing fee to the Black Hawk County Treasurer in March 2000. The Black Hawk County Treasurer mailed a notice to 2301 West 3rd Street on August 25, 2000 that a special assessment of$85.00 plus $5.00 handling fee was owed on the property. The Black Hawk County Treasurer sent another letter to Mr. and Mrs. Adams in February 2001 that there was a delinquency of an $85.00 mowing assessment and $5.00 handling fee on said address, plus 1.5 percent interest per month since September 2000. Ms. Eckert reported that the interest could be forgiven by the city, but that the Black Hawk County Treasurer charges the $5.00 for handling of the assessment. Mr. and Mrs. Adams do not feel they should be responsible for the assessment as they were not the property owners at the time the property was mowed by the city. Mr. and Mrs. Adams feel the city should bill the former owner, Rodney Skadburg. Councilperson Jordan asked if the city could certify the assessments more often, even every week. Ms. Eckert responded that the city council would have to adopt a resolution for each assessment. Tim Shea, Superintendent of WP/FC & Sanitation & Recycling, stated that it is difficult to certify the assessments each week as there is a 30 day waiting period after the property owner has been notified of the unpaid fee. Moved by Getty, seconded by Krizek that the request to forgive the mowing assessment be denied, that the city forgive any interest owed to date, and the property owner is encouraged to pursue payment of the unpaid mowing fee from the former owner through Small Claims Court. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:07 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 5, 2001 3:50 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Getty. Members absent: Krizek. Mayor Pro Tern Getty sat in for Councilperson Krizek. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of WP/FC, Sanitation & Recycling to approve adjustments to laboratory fees was reviewed. Due to an increase in chemical and glassware cost the Superintendent of WP/FC, Sanitation & Recycling is request that the following fees for oil and grease and Kjeldahl Nitrogen(TKN) be adjusted: Current Proposed Oil & Grease $20.00 $45.00 Total Kjeldahl Nitrogen(TKN) $21.10 $25.00 The reason for the fee increase for Oil and grease is the cost of Freon. Freon currently cost the lab $1,600.00 per 20 Liters or $6,400.00 per year. The cost of this chemical has risen over 300 percent and is expected to rise significantly over the next couple of years. Freon will eventually be banned permanently and replaced with the solvent Hexane. Hexane is cheaper but cannot be recovered and reused like Freon. The reason for the fee increase for Total Kjeldahl Nitrogen (TKN) is the cost of the new catalyst Copper Sulfate Pentahydrate. This chemical replaced a more toxic but cheaper catalyst that contained mercury. Moved by Getty, seconded by Anders that the proposed fees for Oil & Grease at $45.00 and Total Kjeldahl Nitrogen(TKN) at $25.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 26, 2001 4:40 p.m. Council Chambers Members present: Anders, Krizek. Members absent: Jordan. Moved by Anders, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. The following bids received for replacement garbage carts were reviewed: Bidder Bid Amount Rehrig $4,677.00 Schaefer $5,400.00 Mid Iowa $7,330.00 Tim Shea, Superintendent of WPFC/Sanitation & Recycling, reported that the city currently does not have a supply of 65 or 95 gallon carts on hand. Some of the residents who ordered the 32 gallon cart now want to move up to a larger size cart. These carts will also be used as replacement for carts that are damaged or vandalized. Customers who damage their carts are required to purchase a new cart. Mr. Shea reported that the city will order sixty 65 gallon carts and forty 95 gallon carts. Mr. Shea recommended that the low bid from Rehrig in the amount of $4,677.00 be accepted. The city is currently utilizing carts purchased from Mid Iowa, but Rehrig's bid is lower and meets the specifications. Moved by Anders, seconded by Krizek that the bid from Rehrig in the amount of $4,677.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 4:46 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 12, 2001 4:20 p.m. Members present: Chairperson Jordan, Krizek, Getty. Members absent: Anders. Mayor Pro Tern Getty filled in for Councilperson Anders. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of WPFC/Sanitation & Recycling to remove the digester lid at a cost of$2,500.00 in conjunction with the Lead Paint Removal Project was reviewed. As part of the removal of lead based project, the digester lids need to be scrapped. A local salvage contractor was contacted and submitted a quote of$2,500.00 to remove the digester lids. Story Construction has agreed to pay $1,250.00 of the project. If this phase of the project is grant eligible, the city would be responsible for paying 45 percent of $1,250.00. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. Councilperson Anders now present at 4:24 p.m. The request of the Superintendent of WPFC/Sanitation & Recycling to purchase electrical connectors at a cost of $1,137.50 was reviewed. The connectors allow the city to use the portable generator at several lift stations. Moved by Krizek, seconded by Anders that said request be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of WPFC/Sanitation & Recycling to purchase a locator at a cost of$698.00 be approved. Ayes: Three. Motion carried. The request of the Superintendent of WPFC/Sanitation & Recycling to purchase holiday garbage collection makeup day cards at a cost of $602.55 was reviewed. The holiday makeup day schedule is printed on a 4x6.65 post card and mailed to each customer notifying them of the changes in garbage collection dates due to the holidays. Moved by Krizek, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 4:30 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 5, 2001 3:40 p.m. Council Chambers Members present: Anders, Krizek. Members absent: Jordan. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Jordan. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of WPFC/Sanitation & Recycling to replace an overhead door at a cost of $5,768.00 be approved. Ayes: Two. Absent: Jordan. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 3:42 p.m. Ayes: Two. Absent: Jordan. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 22, 2001 4:30 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of WPFC/Sanitation & Recycling for authorization to purchase a Dell Dimension 4100 computer at a cost of $1,329.00 be approved. Prior to a vote on the above motion, the following comments were heard. Tim Shea, Superintendent of Water Pollution/Flood Control, stated that this request was reviewed and approved by the Computer Technical Review Committee. Councilperson Jordan reported that a local vendor is concerned that the bid specifications for computer equipment are tailor-made for Dell. Jim Quint,MIS Manager, stated that in the past, he requested quotes from local vendors, and they were always approximately $500.00 higher so he does not seek quotes from the local vendors. Councilperson Anders stated that the city hired the MIS Manager to update and standardize our computer system and equipment, and if he is doing that then the committee should support his recommendations. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of WPFC/Sanitation & Recycling to purchase five replacement computers at a cost of$5,845.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Anders that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMT'TEE January 16, 2001 3:55 p.m. Council Chambers Members present: Chairperson Jordan, Getty, Krizek. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to replace four gas detectors at a cost of$3,990.00 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to pay for a pump rebuild at a cost of $3,368.27 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to approve a Joint Funding Agreement with the U.S. Geological Survey for support of operation and maintenance of gauging station on the Cedar River at a cost of $5,880.00 be approved. Ayes: Three. Motion carried. The request of the Associate Engineer to approve an agreement with Earth Tech, Inc. to perform F.Y. 2001 Biennial Bridge Inspections at a cost of$36,400.00 was reviewed. In accordance with federal regulations, the city is required in 2001 to inspect all bridge and culvert structures over 20 feet in length/opening that are located within city right-of-way. Federal regulations require the field inspection, structural analysis, evaluation and preparation/submittal of the Iowa DOT Structure Inventory and Appraisal forms be completed by a registered professional structural engineer or certified bridge inspection technician. The State of Iowa adopted new legislation in 1998 requiring all non-Iowa DOT standard design bridges in excess of 100 feet to be inspected and an engineering load rating analysis completed to verify compliance with the gross vehicle weight provisions contained in the new regulations. The legislation requires all urban and secondary road system structures to be reanalyzed in accordance with the new load rating criteria no later than the next federal biennial bridge inspection cycle following passage of the legislation, which in the case of the city is the year 2001. The city has identified 61 structures that are required to be included in the federally mandated biennial bridge inspection program. However, due to the fact three of the structures were constructed in 2000 and the 18th Street Bridge has been identified for replacement in the near future, only 57 structures are required to be inspected in this inspection cycle. There are 17 structures that require a new engineering load rating analysis as mandated by the 1998 Iowa legislation. The Professional Services Agreement with Earth Tech., Inc. identifies a cost of $36,400.00 to complete the requested scope of services. Funding for this program is available in the Engineering Department Road Use Tax Budget. Moved by Getty, seconded by Krizek that said agreement with Earth Tech, Inc. at a cost of $36,400.00 to perform the F.Y. 2001 Biennial Bridge Inspections be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 2, 2001 3:35 p.m. Council Chambers Members present: Chairperson Jordan, Anders, Krizek. Moved by Krizek, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase repair parts at a cost of $1,455.00 for a high pressure water pump be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase side mounted tool boxes for the flusher at a cost of$805.00 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for authorization to rebuild TAS well stem at a cost of $990.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 3:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk