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HomeMy WebLinkAbout1999 PUBLIC WORKS COMMITTEE December 20, 1999 4:40 p.m. Council Chambers Members present: Getty, Anders. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the Associate Engineer for authorization to forward a letter to the Iowa Department of Transportation accepting funds for replacement of the 18t Street Bridge was reviewed. The State of Iowa annually receives federal bridge replacement funds. Approved projects are funded with 80 percent federal funds and 20 percent local funds up to a maximum of $1 million in federal funds. The funds are being offered in anticipation of a letting between October 2000 and September 2001. The city needs to let the Iowa Department of Transportation know by January 3, 2000 whether the city is ready to proceed with the project. The city will attempt to acquire additional funding for the project through a RISE grant, STP funds and local match funding. The estimated cost for replacement of the bridge is between $3 and $5 million. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Motion carried. With no further business before the council, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:48 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE December 13, 1999 4:00 p.m. Council Chambers Members present: Getty, Anders. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of Earth Tech to seek bids for digester project was reviewed. The total cost for the project is $8.9 million. The digester has not been updated since 1970. The project includes removing existing equipment, piping and digester covers, reconstructing existing digesters and building a new sludge storage facility at the wastewater treatment plant. The project is the first phase of an estimated $18 million rebuild of the existing treatment plant. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Motion carried. The request of Earth Tech to seek bids for Anaerobic Lagoon Controls and Generator Project was reviewed. This project will improve controls at the Anaerobic Lagoon near IBP, Inc., which will allow treatment plant employees to control key functions at the lagoon from the Easton Avenue site. This project will also provide a new generator to serve as a backup power for the lagoon. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Motion carried. Moved by Getty, seconded by Anders that the request of Earth Tech to proceed with cleaning four manholes and rehabilitating one manhole on the satellite interceptor at a cost not to exceed $4,800.00 be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:27 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMIC TEE December 6, 1999 4:40 p.m. Council Chambers Members present: Getty, Anders. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The following bids received for a sewer cleaner were reviewed: CHASSIS ONLY Bidder Bid Amount Cedar Valley Freightliner $ 50,422.00 Hawkeye International $ 48,421.00 Neither bid met the specs. BODY ONLY Bidder Bid Amount Elliott Equipment $107,460.00 Road Machinery& Supplies No Bid COMPLETE UNIT Bidder Bid Amount Elliott Equipment $160,347.00 Road Machinery& Supplies $185,556.00 It was the recommendation of the Superintendent of Central Garage that the bid from Elliott Equipment in the amount of$160,347.00 be accepted. Moved by Anders, seconded by Getty that said recommendation be approved. Ayes: Two. Motion carried. The request of the Leisure Services Director to approve a mining agreement with Aspro, Inc. was reviewed. The agreement is for ten years, and Aspro will pay the city a minimum of$5,000.00. The agreement will result in the creation of a new lake in the Riverview Recreation Area, and it will provide cash flow to be used improving the area. Moved by Getty, seconded by Anders that a mining agreement with Aspro, Inc. for the Riverview Recreation Area be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:48 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE November 22, 1999 4:00 p.m. Council Chambers Members present: Getty, Anders. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the Associate Engineer for authorization to seek bids for minor repairs to the 18t Street Bridge was reviewed. During the past three to four months, minor damage has occurred to the truss structure at the east end of the Eighteenth Street Bridge. Several minor collisions have occurred over this time period by unknown individuals. The Engineering Department has been in contact with Earth Tech, Inc. to evaluate the structural integrity of the bridge. The result of this inspection indicates that the damage is not severe enough to affect the safety of the bridge. However, three structural elements are in need of repair along the front edge of the truss on the east end of the bridge. The cost for the repairs is estimated at $2,800.00. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Motion carried. The route for the 218/Cedar Valley Lakes Trail, Phase III, was reviewed. City Engineer Eric Thorson reported that the original bids for this project came in over the estimated cost. Representatives from a biker's group wanted the city to utilize Black Hawk Street from 15th Street to 18th Street rather than the existing sidewalks along Black Hawk Street. If the city decides to utilize the sidewalks, we will need the approval of the Iowa Department of Transportation, which should not be a problem since use of the existing sidewalks on Black Hawk Street was part of the original bid. Utilization of the existing sidewalks will increase the cost of the project as adjoining driveways must be paved ten feet on each side of the sidewalk. The additional cost to utilize the sidewalks is approximately $11,500, plus the cost of removing the paint. It was moved by Anders, seconded by Getty that the trail use existing sidewalks along Black Hawk Street from 15th Street to 18th Street, including paving adjoining driveways ten feet on both sides of the sidewalk. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:18 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 25, 1999 4:40 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Associate Engineer for authorization to repair and patch at an estimated cost of$57,482.00 railroad crossing areas proposed to be removed by the Chicago Central & Pacific Railroad Company was reviewed. The Chicago Central & Pacific is proposing to remove all trackage, ties, ballast, materials and crossing panels along numerous crossings no longer in use and is requesting that the city patch and repair those crossing areas to be removed. The city will consider putting in curb and sidewalks. The railroad wants an agreement with the city if it becomes necessary to put the crossings back in the city would allow them to reinstall the crossings. The Engineering Department will add the crossings to the Pavement Patching Program for next year. The railroad will maintain ownership of the crossings. In answer to a question, the City Engineer will discuss with the railroad the issue of who will mow and maintain the properties. Moved by Anders, seconded by Getty that said request be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Central Garage for authorization to install new cabs on two 1981 tandem axle dump trucks at a cost not to exceed $12,743.00 per unit was reviewed. The current FY 2000 Capital Equipment Program bonding project allocated $50,000.00 to rebuild Street Department trucks. The chassis and running gear on the two 1981 tandem axle dump trucks are in good conditions, but the cabs have deteriorated over the years. The trucks can be retro-fitted with new cabs and with normal maintenance to the chassis can be returned to near new condition. The 1981 cabs are no longer available and a later model cab will used, which will require some modifications. The local International dealer has provided a bid not to exceed $12,743.00 per unit for a total of$25,486.00 for both units. The remainder of the $50,000.00 allocation will be used for box and component replacement and painting. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a pavement breaker attachment for a hydraulic backhoe at a cost of$7,905.00 was reviewed. The motor pool breaker is needed by Water Pollution Control during the construction season at the same time the Street Department uses it. It costs approximately $1,200.00 per month to lease a pavement breaker attachment. The breaker will be used during demolition of the old plant. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:51 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 18, 1999 4:25 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Getty that the request of the Associate Engineer for authorization to seek bids for the San Marnan Drive/Flammang Drive intersection improvements be tabled until Traffic Operations and Engineering staff are present: Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried. PUBLIC WORKS COMMITTEE October 18, 1999 4:52 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Getty, seconded by Collier that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for the San Marnan Drive/Flammang Drive intersection improvements was reviewed. The Traffic Operations Department has been instructed to implement a double left turn movement for the San Marnan Drive/Flammang Drive intersection. The concrete median along the west approach of the intersection must be cut back to safely accommodate two lanes of turning traffic. The work would involve concrete patching and rebuilding of structures. Bids will be received on October 22, 1999 and a recommendation on the bids will be presented to the Finance Committee on October 25, 1999. Moved by Getty, seconded by Collier that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:54 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 11, 1999 5:00 p.m. Council Chambers Members present: Chairperson Collier, Anders, Getty. Moved by Collier, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Getty now present at 5:01 p.m. The request of the Superintendent of Water Pollution/Flood Control for authorization to contract with A.D.I., Ltd. for design consultant services for the Anaerobic Lagoon Controls Project at a cost of $3,300.00 was reviewed. A.D.I., Ltd. must site visit the project with regard to gas collection system design per recovering original design changes currently underway in an associated project. The project is 55/45 percent grant eligible. Moved by Anders, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE October 4, 1999 4:40 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to repair Lagoon mixer at a cost of $1,244.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 27, 1999 5:00 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of W. C. Stokes, owner of properties located behind the 1400 block of Ruth Street, extending back to the north toward Northey to waive mowing fees because of late notification was reviewed. The properties were inspected by Operation Pride staff on August 27, 1999, and certified letters were prepared and placed in the City Hall mailroom on August 27, 1999. The Black Hawk County mailroom had a mail meter break down around noon on August 27, 1999, and all mail received after the breakdown was held over until the following Monday. The certified letter to Mr. Stokes was postmarked on August 30, 1999, but the Black Hawk County mailroom did not notify city departments of the breakdown. The inspection process followed normal procedure, with a five-day reinspection date of September 1, 1999. The certified letter receipt shows that Mr. Stokes received his notice on August 31, 1999. Work orders for the properties were issued on September 2, and the lots were mowed on September 3. It was moved by Anders, seconded by Getty to waive mowing fees charged to W. C. Stokes for properties located behind the 1400 block of Ruth Street, extending back to the north toward Northey because the postmark date on the certified letters did not give the owner the proper five day notice to mow his property. Ayes: Three. Motion carried. The following bids received for equipment for the Water Pollution/Flood Control Department were reviewed: Vehicle Bidder Bid Amount (1) 3/4 Ton Cargo Van Dick Witham Ford $17,405.00 Rydell Chevrolet No Bid Dan Deery Motors No Bid (2) Contractors Dump Trucks Dick Witham Ford $75,496.00 Rydell Chevrolet No Bid Dan Deery Motors No Bid (4) 4 x 4 Pickups-Long Box Dick With Ford $92,708.00 Rydell Chevrolet No Bid Dan Deery Motors No Bid (1) 4 x 4 Pickup-Short Box Dick With Ford $23,002.00 Rydell Chevrolet No Bid Dan Deery Motors No Bid It was the recommendation of the Superintendent of Central Garage that the bid of Dick Witham Ford in the amount of $208,611.00 for the above vehicles be accepted. Moved by Anders, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 20, 1999 5:50 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Collier, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase a replacement Hydroranger at a cost of $1,365.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 6:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE September 7, 1999 5:00 p.m. Council Chambers Members present: Chairperson Collier, Anders. Members absent: Getty. Moved by Collier, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The following bids received for a chip spreader were reviewed: Bidder Bid Amount James W. Bell Co., Inc. $132,929.00 Road Machinery& Supplies Co. No Bid The chip spreader is used by the Street Department for the application of rock chips used in the street seal coating process. Purchase of the chip spreader is included in the current Capital Equipment Program and was reviewed and approved by the Local Option Tax Committee to be funded by the one cent option tax. It was the recommendation of the Superintendent of Central Garage that the bid from James W. Bell Co., Inc. in the amount of $132,929.00 be accepted. Moved by Anders, seconded by Collier that said recommendation be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Street Superintendent for authorization to seek bids for treated rock salt for the upcoming winter season was reviewed. The bids will be let jointly with the City of Cedar Falls. The city will be requesting a bid for 6,000 tons of treated rock salt. Moved by Anders, seconded by Collier that said request be approved. Ayes: Two. Absent: Getty. Motion carried. The request of Lee Bainbridge to review the lot mowing bill for 926 Franklin Street was reviewed. The property was originally inspected and digitally photographed for weeds on July 28, 1999. The certified letter and photo were mailed on July 28, 1999, with Mr. Bainbridge receiving the letter on July 29, 1999. The five day waiting period expired on August 2, 1999, and the property was reinspected by the city on that date. The Operation Pride mowing crow mowed 928 Franklin on August 4, 1999. Mr. Bainbridge contends that he mowed the yard at 926 Franklin Street the morning of August 4, 1999. It was the consensus of the committee that the invoice received by Mr. Bainbridge for lot mowing at 926 Franklin remain as billed. The request of the Superintendent of Sanitation & Recycling to purchase large garbage containers for city facilities was reviewed. The Sanitation Department is implementing a plan to collect garbage from other city facilities such as the Cultural & Arts Center, Young Arena, etc. Fourteen, 300 gallon containers will be purchased to replace the dumpsters used by the private haulers. RMIC quoted a price of$192.86 per container for a total cost of$2,700.00. Twelve of the containers will be placed at the various locations, with two containers stored for replacement or special events. The city is currently paying for private haulers to service these city facilities. The containers can be picked up by the automated garbage trucks. Moved by Anders, seconded by Collier that the Superintendent of Sanitation & Recycling be authorized to purchase 14, 300 gallon garbage containers from RMIC at a total cost of$2,700.00. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Collier that the meeting be adjourned at 5:07 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 23, 1999 5:20 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Collier, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for two snow control/dump trucks were reviewed: Bidder Bid Amount Hawkeye International Truck Equipment, Inc. $ 67,774.00 each $135,548.00 for 2 Cedar Valley Freightliner $ 69,424.00 each $138,848.00 for 2 The following bids received for two automated garbage trucks were reviewed: Bidder Bid Amount Hawkeye International Truck Equipment, Inc. $114,650.00 each $229,300.00 for 2 Cedar Valley Freightliner $111,878.00 each $223,756.00 for 2 It was the recommendation of the Superintendent of Central Garage that the bid from Hawkeye International Truck Equipment, Inc. in the amount of$135,548.00 for two snow control/dump trucks and the bid from Cedar Valley Freightliner in the amount of $223,756.00 for two automated garbage trucks be accepted. Moved by Anders, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for two program compact pickup trucks were reviewed: Bidder Bid Amount Dick Witham Ford 1-99 Ranger $11,493.00 1-99 Ranger $10,809.00 Total $22,302.00 Rydell Chevrolet 2-99 S-10 $11,658.00 each Total $23,316.00 It was the recommendation of the Superintendent of Central Garage that the bid from Dick Witham Ford for two Ford Rangers at a total cost of$22,302.00 be accepted. Moved by Anders, seconded by Collier that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Anders that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 16, 1999 5:00 p.m. Council Chambers Members present: Chairperson Collier, Getty. Members absent: Anders. Moved by Collier, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase employee uniforms at a cost of $3,000.00 was reviewed. Bids were received from City Laundering Co., Aladdin and Aramark, with Aladdin submitting the lowest bid. Purchase of employees' uniform is required by bargaining contract. Moved by Getty, seconded by Collier that said request be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Getty that the meeting be adjourned at 5:03 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE August 2, 1999 4:50 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. The request of John Gavin to trade existing palletized bricks for the right to salvage the bricks piled at the Riverview area was reviewed. Mr. Gavin will trade the city 77,000 palletized bricks for the right to salvage the piled bricks at the Riverview area. The value of the 77,000 bricks is 32 cents each or $23,100.00. Moved by Anders, seconded by Getty that said request be approved, subject to approval of Main Street Waterloo. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase replacement parts for Barscreen #2 at a cost of$3,171.00 be approved. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:01 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE July 20, 1999 5:00 p.m. Council Chambers Members present: Mayor Rooff, Getty, Anders, Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. Mayor Rooff reported that he met with several Sanitation Department personnel who were concerned about the comments in the newspaper regarding jack rabbit starts. They explained that with the current equipment being used it is impossible to make jump starts. The employees also talked to the Mayor regarding the few citizens out of 24,000 households who are trouble makers. Mayor Rooff stated that he is asking the Public Works Committee to review what the city can do regarding garbage violations such as amount and content. Mayor Rooff stated that the workers told him that nine times out of ten persons who telephone that their garbage has not been picked up forget to put their cans out until the trucks have gone by. Dick Grimm, Superintendent of Sanitation & Recycling, commented that his department still goes back to pick up the garbage even though the customer might have forgotten to put his garbage out in time. Collier now present at 5:20 p.m. Mayor Rooff stated that the used garbage truck from Wayne Engineering breaks down just about every week. Mayor Roof reported that he asked Larry Cunningham, Superintendent of Central Garage, to return the truck to Wayne Engineering and try to get a better truck. Mayor Rooff stated that he received a telephone call from a resident on Loma regarding her driveway. The resident was informed by the Engineering Department that the driveway would be completed by Tuesday and commented that there had been two weeks of dry weather and no one was out to work on her driveway. Mayor Rooff reported that a resident on Bratnober Streets was concerned that Bratnober has been closed for over three weeks and questioned when the street would be opened. Mayor Rooff reported that a resident on Belmont telephoned stating that Belmont has been torn up for six weeks and no one has been out and questioned why no work was being done. Eric Thorson, City Engineer, reported that the work on Loma is proceeding pretty well. Mr. Thorson stated that the work on Belmont has been delayed because of all the rainy weather. Mayor Rooff asked that the contractor be brought in to discuss the work. Councilperson Getty stated that Aspro is the contractor on Bratnober and is working on several street projects at the same. The contractor performs certain phases at different locations throughout the city and prepares them for surfacing at the same time. Councilperson Getty asked if the southern entrance to Martin Road will be completed this year. Mr. Thorson stated that there have been numerous problems with this project. Krohl Construction is the out-of-town contractor, and that the second phase of the project was paved last week. Mr. Thorson stated that Fahr Beverage has always had access. Mr. Thorson commented that the project is close to Black Hawk Creek which has affected the work on the project, but that the contractor has not performed. Councilperson Getty stated that the city should look at the completion date prior to final payment to the contractor. Mayor Rooff stated that he will talk to the contractor. It was reported that 163 homes have been damaged by the storms. Councilperson Getty reported that a home on Cardinal Drive has problems with the flow of the water and is talking about a retaining wall. Councilperson Getty reported that he met with Tim Shea and Larry Smith at Water Pollution/Flood Control and questioned them why the city has water problems every time it rains. Councilperson Getty stated that he was informed that not all the water damage is caused by the flow of the rain water but because of all the sump pumps hooking into the sanitary sewer 1 ID AIDS In)loJ AoueN .pa!Jeo uogow 'aorta :saAd •uzrd 0c c pauinofpe aq Suii, w ay I�qI laglop Aq papuooas `AIIaJ Aq panoW sem I► `oon!wwoo aqI aiopaq ssau►snq iagiinj ou ql!M •epua$e s}laoJ oggnd affirm 1 uo I► amid pug Isanbai s‘gIIJIad iapisuoo aalliuuuro3 s)lioM oilgnd aqI palsassns J400)J JoAew •saililiouj Mau 0g13o °smog £iessaoau aq !pm IuaWssasse mau d .satlgioe3 Jalemais em aqI Jo uoileJado Ino SurlouiIuoo Jo 'ap! aqI aifl su[a1 oI a)lrl pinom aq pug `sixai `uolsnoH u! paleool •ouI aoinosInby gum paiCo1dwa mou st aq ley poiiodai !!!!md A ! •sa►Igiouj Jaiumalsem aqI jo uoipeiado Ino Ioe-nuoo oI sows jEuo1ssaJoJd ioj weld e paluasaid aq oSu JEalc a I1gT pawls iliralad aou!A •sureip_wog aqI u! ure.Jp saltl EutlooJ anlq sawoq aqT Jo Auew .swals1Cs lamas /Cei►ues aqI jo Ino sduind dwns aqI $u[Ilas pun} oI mog 'nogg palter anug 'Cagl will palms jjoo> loAe j )I WH rem re Tool or spaau Alp aqI Iegl pui1 `)laaJJ uapJIA olut sunl ap!siseH aqj jo Iuaoaad SL Iegl pawls AII0J uosaadlpuno j •suuaisAs aqI of aslegoins t asneo goigm wals,Cs Z a5ed 666I `OZ AInf aallnuiuoJ sxaoM onlgnd PUBLIC WORKS COMMITTEE July 19, 1999 4:50 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Sanitation & Recycling to seek bids for 70,000 yard waste bags was reviewed. It is estimated it will take approximately 60 days to complete the bidding process and take delivery of the bags. The Superintendent of Sanitation & Recycling estimates that the city will only have approximately 25,000 yard waste bags remaining by September, which is the start of the season when the city receives the most requests for the bags. The estimated cost for the yard waste bags is less than $30,000.00. Councilperson Anders requested that the delivery date be specified on the bid form. Councilperson Anders requested a summary of the yearly cost and number of bags picked up for this program. Councilperson Anders stated that he feels this program is the most inefficient service the city provides, and that it is directed to a segmented portion of the city and is just another subsidy for selected citizens. Councilperson Getty commented that the city is not making any money on the program, but we are providing a service to the community. Moved by Getty, seconded by Collier that the Superintendent of Sanitation & Recycling be authorized to seek bids for 70,000 yards waste bags. Ayes: Two. Nays: Anders. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase gears for Belt Press #2 at a cost of $5,000.00 be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase castings at a cost of $6,937.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 28, 1999 3:40 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for oil and lubricant products used by Central Garage was reviewed. The Superintendent of Central Garage is re-evaluating the city's product requirements in keeping with continuing engine and power train component evolution. The city will be requesting a multi-year agreement in order to provide continuity. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase metal digestion system at a cost of $2,995.00 be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to purchase software at a cost of$6,000.00 be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to purchase replacement gears for belt press #1 at a cost of$5,000.00 be approved. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 3:50 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE June 7, 1999 4:35 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for two new automated garbage trucks was reviewed. The FY00 Budget Capital Equipment Program includes funding for the purchase of two new automated garbage trucks. With extreme build delays due to transmission shortages, delivery of the units will be no earlier then September. The old units will be used as reserves when other trucks are scheduled for maintenance. The specifications will include the same type of packer but will request a different chassis. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Central Garage for authorization to seek bids for the FY00 Capital Program was reviewed. Bond funding will be used for the following equipment: Seven marked police cars, two automated garbage trucks with chassis and body estimated at $142,000 each, two snow control/dump trucks estimated at $72,000 each, two cab replacement/glider kits estimated at $25,000 each. Water Pollution/Flood Control has budgeted the following equipment: Five '/2 ton pickups estimated at $25,000 each, two 1-ton contractors trucks estimated at $35,000 each, two program compact pickups estimated at $15,000 each, one combination vacuum/jet estimated at $110,000, one trailerbed easement sewer jet estimated at $40,000 and one 3/4 ton cargo van estimated at $21,000. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Associate Engineer for authorization to seek bids to repair Bishop Avenue box culvert was reviewed. As part of the 1997 Biennial Bridge Inspection Report completed by Earth Tech, the Bishop Avenue box culvert received a poor structural condition rating due to spalling concrete within the wall portions of the culvert. During the 1999 construction season, Bishop Avenue from Independence Avenue to Osage Avenue will receive an asphalt overlay. It is proposed that repairs to the box culvert be completed before the asphalt overlay occurs to eliminate the need to place heavy construction equipment on the new asphalt surface and close Bishop Avenue again in the future to complete the box culvert repairs. The engineer's estimated cost for the repairs is $12,966.00. The project will be funded using local option sales tax funds. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to repair two pumps at the 9th Street Flood Lift Station at a cost of $25,746.00 be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to replace control board at a cost of $1,248.00 be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase sand bags at a cost of $7,500.00 be approved. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:54 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE May 17, 1999 4:30 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Anders, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to purchase castings at a cost of$5,279.00 be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Associate Engineer for authorization to seek bids for the F.Y. 1998 Midport Signage and Landscaping—Phase I, Midport Boulevard, Contract No. 578, was reviewed. Bids were received for this project last October, but they were substantially over the consultant's estimate and all bids were rejected. Craig Ritland Landscape Architect has proposed a plan to piecemeal the construction work with the city being the general contractor. City crews will perform the earthwork construction of berm, landscaping, seeding and lighting. The sign foundations and footings, limestone sign walls and aluminum letters will be let for bid. The estimated total cost is $64,500.00. Moved by Anders, seconded by Getty that the proposed plan be approved and staff be authorized to seek bids for work to be performed by the contractor and obtain quotes for material. Ayes: Two. Absent: Collier. Motion carried. The F.Y. 1999 218/Cedar Valley Lakes Trail—Phase III, STP-ES-8155(33)-81-07, Contract No. 585, was reviewed. The above recreational trail project was let through the Iowa Department of Transportation on April 27, 1999 with the following bids: Bidder Bid Amount Peterson Contractors, Inc. $673,385.11 Rampart Corporation $721,413.25 The City of Evansdale is a partner on this project which connects the Cedar Valley Nature Trail with a recently constructed trail along Washington Street. The breakdown of the project is as follows: City of Waterloo City of Evansdale Based on Peterson's Bid $111,327.00 $87,538.00 Based on Project Budget $ 82,578.00 $48,302.00 Total Difference $ 28,749.00 $39,236.00 As the contracting authority, the city needs to decide whether to accept or reject the bids or to award a contract to the low bidder, Peterson Contractors, Inc. Public concern has been expressed about utilization of existing sidewalks along Black Hawk Street from 15th Street to 18th Street for the recreational trail purpose of the project. Earth Tech, the project consultant, has put together another option which includes designating part of Black Hawk Street as a recreational trail. This would require the elimination of parking along Black Hawk Street from 15th Street to 18th Street. This plan will reduce the project cost by $17,000.00. Moved by Anders, seconded by Getty to accept the low bid from Peterson Contractors, Inc., minus $17,000.00, and that Black Hawk Street from 15th Street to 18th Street be designated as a recreational trail, subject to City of Evansdale approving their portion of the project. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Anders that the meeting be adjourned at 4:50 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk LI f PUBLIC WORKS COMMITTEE April 12, 1999 4:40 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Furgerson Lodge#5 Knights of Pythias to abate special assessments in the amount of$1,962.31 for sidewalk repair for Lots 1-3, Block 2 in Shilliam Subdivision was reviewed. Lee Moore, Chancellor Commander of the Furgerson Lodge #5 Knights of Pythias, stated that they bought the three lots at a tax sale on June 20, 1994. Mr. Moore stated that they received the deeds to the lots in December 1998. Mr. Moore stated that they were never notified of the assessments for the sidewalk repairs. Mr. Moore stated that the lots have been vacant for years and now that the Knights of Pythias have cleaned up the lots they are being assessed for sidewalk repair. City Engineer Eric Thorson stated that the preliminary assessment notice was sent to Charles Williams, who was the owner of record at the time the notices were sent. Mr. Thorson stated that these lots contain conditional deficiencies which would bring the total assessment cost to approximately $2,800. Conditional deficiencies exist when the property is unimproved, but once the lot is improved the additional assessment can be collected. Councilperson Krizek stated that the liens have been assessed against the benefited property since September 1997. Mr. Moore stated that it took their lawyer from 1994 to 1998 to acquire a clear title to the property. Mr. Moore stated that their lawyer should have informed them of the lien on the property because they thought Mr. Williams would have to pay the lien on the property. Mr. Moore stated that the Knights of Pythias have been paying the taxes on the property since 1994. Councilperson Krizek reported that the Knights of Pythias will have ten years to pay the assessment. Councilperson Anders stated that the improvements are assessed against the benefited property. Councilperson Getty stated that the Knights of Pythias did not take deed to the property until December 1998, and that the sidewalk repair was completed before they became the owners. Councilperson Getty suggested that the assessment cost be equally divided between the city and the Knights of Pythias. It was moved by Getty, seconded by Collier that the city and Knights of Pythias each pay $981.16 for the sidewalk assessment for Lots 1 through 3,Block 2 in Shilliam Subdivision. Prior to a vote on the above motion, the following comments were heard. Councilperson Krizek reiterated that the lien has been on the property since September 1997 and that the final assessment cannot be put on the property until the project has been completed. Mr. Moore questioned why they were not notified along with their tax bill. Councilperson Anders stated that this is an unfortunate situation. Knights of Pythias purchased the property at a tax sale in 1994 but were not deeded the property until December 1998. Councilperson Anders stated that the lien was on the property in December 1998 when they were deeded the property and that it was their lawyer's responsibility to search for any liens. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Nays: Anders. Motion carried. t r 'IJalD pa)jog AoueN -paw o uo!loj aa1gZ :sof* -ur-d oz:S pauinofpe oq Supauz alp Imp Amp Aq papuooas `sxapuy Aq panour sem 1! `aanumuoo a4T aio aq ssau!snq JaqunJ ou gilM -pau.rea uorlow -siapuy :sAeN ones :soAy •panoidde aq JadaaMs loans e Joj it-8 I L`L6$ jo lunoure aqi u! Augdurop lueuua j urou3 aionb aqi Tegl Jaljiog Aq popu000s `Alpo Aq panoyAI -janeiS Suneoojeas uo do ump puolidaoxa ani' !pm pue uongjado aaij-lsnp Apeau slaw) Jadaoms aqi -suondo su!dooms lua.lopp autos snip pug nuncio Apuasajd am sJadaams alp Luau sJalpp auigoeui aq j -uou J;s!u!wpy saorn-ras jeJaua9 alp jo aoiAJas Aiddns jeiapoj polonb aoud penuoo alp s! p!q au, .aulgoeur anRgJEdWOO OU s! 3.13g1 pue poly AJo2oe3 pjos Ajuo aie siadaanns aqs It.8IL`L6$ jo lunoure aqi u! Aueduro3 iueuuo j wag panlaoaJ sem olonb Tem pawls uregSuluun3 (JJei °Reno jaJivaD jo luapuoluuadns .pomo!noJ OJOM JadooMs laaJIs E .roj panlaoaJ sp!g aau Z d 6661 `ZI Iudd aaalnutuoD svoM o►IQnd PUBLIC WORKS COMMITTEE April 5, 1999 4:40 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Anders, seconded by Getty that the Agenda, as amended to add Item No. 6 under New Business entitled, "Authorization to rent two truck tractors for Water Pollution/Flood Control", be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Streets to seek bids for asphalt emulsions/bituminous products was reviewed. The materials are needed for the upcoming oiling, seal coating, chip sealing, fog sealing, crack sealing and making of oil patch material programs for the Street Department. Moved by Getty, seconded by Anders that said request be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to rebuild lagoon pump #2 at a cost of $2,999.65 be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Central Garage for authorization to seek bids for a street sweeper be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Superintendent of Central Garage for authorization to rent two truck tractors for Water Pollution/Flood Control was reviewed. There has been a sewer emergency requiring the city to haul sanitary sewer to another location. The cost to rent the truck tractors is $600 per week or $150 per day, plus .12 per mile. A $2,000 deposit is required. Moved by Getty, seconded by Anders that said request be approved until repairs are made. Ayes: Two. Absent: Collier. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling, reviewed the following dates that have been set for free leaf pick-up services: April 13-16 and April 27-30, 1999. Salaries for overtime and extra people for this service were overspent last fall by adding an extra week. Funds had to be transferred from other items to cover the above two weeks. It is hoped skipping a week between the two weeks will allow for any rain days. Moved by Getty, seconded by Anders that said dates be approved. Ayes: Two. Absent: Collier. Motion carried. The request of the Furgerson Lodge #5 Knights of Pythias to abate special assessments was reviewed. The assessment is for sidewalk repair on three lots located in the Shilliam Subdivision. The lots were put up for sale at a tax sale on June 20, 1994 and Furgerson Lodge #5 started the process to purchase the lots. They did not receive the deeds for the lots until December 1998 and have not received any notification of sidewalk repairs. Furgerson Lodge #5 feels it would be an undue hardship for them to pay the assessment requested on the property. City Engineer Eric Thorson stated that Furgerson Lodge #5 Knights of Pythias purchased the property in September and the preliminary assessments were already assessed at the Treasurer's office at that time. Mr. Thorson stated that there are conditional deficiencies on the property so the total assessment is $2,836.91. Councilperson Krizek stated that the council has discussed abatements before. Ms. Krizek stated she is concerned if we open up the door to abate the assessments, we will have wore and more requests for abatement. Councilperson Krizek stated that this is the tet th year.of the sidewalk program and questioned why we would look at abating sidewalk assessments now. 3I1310 AID i.za)iog AoueN • .pat.ueo uoinoj J iijop :wasgy oMZ :saAy Lo:S pauinofpg aq Sumaatu aq� wqi Amp Aq papuooas `siapud Aq panoux sem 1! `oop u uoo aqi aiopaq ssauisnq JagilnJ ou gitm -pat.ueo uogoj 'iatiioD :Tuasgv 'oms :saki/ •uoiieooi aqo uisin siaquzauz aauuuiuoo mojje 01 6661 `ZI judy of pajgel aq isanba.z anoge aqi 1eg2 An o Aq papuooas `siapuy Act panow -paunq lam s)ijgmapts aJagm auoz ut sea lg mad a agnb a m amp wq1 pawls uosiogi ease aql ut s)jiemapis Jaw ou a ze aiagl jt uotwooj stgl w svemapts lnd Alto aql Aqm pauotlsanb siapud uosndjtounoD .6661 JaguJaoaQ ut A iadoid aql papal) a.Iam kiagl pawls mow 'ITN luauUSS3SSI )jjimapts Jo uofeogtlou pantaoal 13n3U 3n1q kiagl papodat smooj, .h Al -uotleztuedio pjoid-uou i are kiagl paleis `c# o po-j uosJo ind jo Japueu tuo3 Jojjaoueg3 'mow aal Z abed 6661 `S iudd aamunuoj s)iiom o►jgnd PUBLIC WORKS COMMITTEE March 22, 1999 5:05 p.m. Council Chambers Members present: Getty, Anders. Members absent: Collier. Moved by Anders, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. 4-1 The request of the City Engineer for authorization to seek bids in conjunction with 1999 Railroad Crossing Improvement Program was reviewed. The following four railroad crossings have been programmed for surface repair this construction season: 1. Franklin Street (Union Pacific Railroad) 2. 1lth Street (Chicago, Central&Pacific) 3. Osage Road (Chicago, Central &Pacific) 4. Vaughn Street (Chicago, Central&Pacific) North Elk Run Road will be repaired at a later date. Under terms of the funding arrangement, the city must participate in 20 percent of the total project costs as well as provide traffic control needed for the roadway. The railroads provide 80 percent and the State provides 20 percent of the funding. The city's portion will be funded using Local Option Sales Tax Revenue. Moved by Getty, seconded by Anders that the City Engineer be authorized to seek bids for said railroad crossing improvements. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 5:10 p.m. Ayes: Two. Absent: Collier. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 15, 1999 5:10 p.m. Council Chambers Members present: Chairperson Collier, Getty. Members absent: Anders. Moved by Getty, seconded by Collier that that Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase cable and software at a cost of$8,460.00 for the TV van was reviewed. The cable is worn and shorting in several places. The cable has been repaired but due to the nature of the environment, it needs to be replaced. The present computer is not Y2K compatible. The associated systems are not functioning properly and need to be replaced. Due to the complexity of the overall system, Water Pollution/Flood Control is unable to replace the components. Moved by Getty, seconded by Collier that said request be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Collier that the meeting be adjourned at 5:13 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE March 8, 1999 4:35 p.m. Council Chambers Members present: Chairperson Collier, Getty, Anders. Moved by Collier, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a laptop computer to be used in the TV van at a cost of$2,767.00 be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to initiate the acquisition process for the right- of-way for the Martin Luther King Jr. Drive and Bishop Avenue extension was reviewed. The review appraisals have been received, and the Planning Department would like to proceed with the offer transmittal to the 16 affected property owners. The is mostly wetland, and the city has received approval from the Corps of Engineers and the Department of Natural Resources to proceed with the project. There is farm property included in the acquisition, but there are no homes on the property. The property includes approximately 40 acres annexed by the city a few months ago. The right-of-way will be graded for four lanes but only paved for two lanes. Moved by Anders, seconded by Getty that said request be approved and staff authorized to proceed with the acquisition of said right-of-way. Ayes: Three. Motion carried. Dick Grimm, Superintendent of Sanitation & Recycling reviewed the reorganization of the Sanitation Department The reorganization includes elimination of one of the current fourteen positions. Two positions will be changed to five eight hours days. The Sanitation Department will add garbage collection services to the Waterloo Airport, Waterloo Center for the Arts, Young Arena, Library and MET garage. It is estimated that $5,802.00 will be saved in the General Fund by providing collection services to these departments. There will be an additional cost to the landfill of $2,600 and a one time capital investment of $2,800.00. Mr. Grimm proposes that the bulk item pick up and Operation Pride services be returned to the Sanitation Department. It is also proposed that the city provide garbage collection services to the Waterloo Schools at an annual savings to the schools of$2,750.00. There will be a one-time capital cost of $8,400.00 for the city. A proposed agreement with the Waterloo Schools has been drafted by the Assistant City Attorney. Mr. Grimm reported that he is working with Gary Wilcox on garbage pick up and recycling. Mr. Grimm is investigating centralized recycling. A meeting will be scheduled with Councilperson Getty, Mr. Grimm and Mr. Wilcox to discuss garbage and recycling. The proposed organizational chart for Sanitation/Operation Pride was reviewed. Councilperson Collier stated that he has a problem with the location of the Special Projects Coordinator's position in the chart. Mr. Grimm stated that he does not have an assistant, and that a management person needs to be available for administrative decisions when he is out of the office. A meeting will be scheduled with the Personnel Director to discuss the organizational chart. Moved by Getty, seconded by Anders that said proposed reorganization of the Sanitation and Operation Pride Departments be approved, subject to review of the organizational chart. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Collier that the meeting be adjourned at 5:10 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk • PUBLIC WORKS COMMITTEE March 1, 1999 4:30 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Assistant City Engineer for authorization to use city streets for City of Evansdale Dubuque Road Construction project was reviewed. Bids will he received by the Iowa Department of Transportation on March 16, 1999 for the letting of the Dubuque Road PCC Inlay project for the City of Evansdale. This construction will occur from the Waterloo/Evansdale city limits to the Evansdale/Elk Run I leights city limits, with an anticipated starting date of May 3, 1999. The construction staging for this project will require detours onto various streets within the City of Waterloo. The following is a summary of the proposed detours and estimated length: Stage Detour Estimated Time Phase 1 A EB traffic uses 4 weeks EB from N. Evans to East Idaho, Independence City Limits, Evansdale and Elk Run Road Phase 1 B WB traffic uses 4 weeks WB from N. Evans•to East Idaho, Independence City Limits, Evansdale and Elk Run Road Phase 2 EB uses Vinton Street, 3 weeks Intersection of N. Evans Lafayette Road and Dubuque Road WB uses Elk Run, Independence and Idaho Phase 3 EB and WB uses 3 weeks EB and WB from Vinton Street, Lafayette Waterloo/Evansdale Road City Limits to N. Evans Road Moved by Getty, seconded by Jordan that the above proposed streets be approved for use as detours during the City of Evansdale Dubuque Road PCC Inlay project. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 22, 1999 4:55 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a Hydro Ranger pump controller at a cost of$1,800.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:0I p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 15, 1999 5:40 p.m. Council Chambers Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. A proposed ordinance to increase fines for municipal infractions for littering was reviewed. Dick Grimm, Superintendent of Sanitation & Recycling, stated that the state has increased the amount of fine that can be levied for littering. The proposed ordinance states that any person violating the ordinance may be subject to a fine up to $500.00 for a first offense and up to $750.00 for any subsequent offense. Mr. Grimm stated that he will post signs stating that the violator may be subject to a fine up to $750.00. Moved by Getty, seconded by Jordan that the proposed ordinance be approved and forwarded to the full council for review and approval. Ayes: Two. Absent: Anders. Motion carried. Mr. Grimm upgraded the committee on what is taking place in the commodities market as it relates to our recyclables. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 6:24 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE February 1, 1999 4:40 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to proceed with repairs to the North Evans Road railroad crossing in a joint effort with the Chicago, Central & Pacific Railroad was reviewed. A notice of intent form for the North Evans Road crossing was submitted to the Iowa Department of Transportation last year. The Chicago, Central & Pacific Railroad has since proposed a city/railroad joint venture that would complete the project this year rather than wait in line for state funding, which could be another ten years or more before the city receives funding. Under the terms of the proposal, the city would directly purchase materials for the crossing, furnish traffic control, assist railroad clean-up by providing a dump truck and reconstruct grade crossing approaches. The total cost to the city would be approximately $19,500.00. Under terms of the state funded arrangement, the city would pay around $17,581.00. The Chicago, Central & Pacific Railroad has also asked the city to evaluate a drainage concern around the crossing. The lk Engineering Department is studying the feasibility of placing a pipe culvert under North Evans Road to improve the drainage. If feasible, this work would be completed by the city. The Chicago, Central & Pacific Railroad has solicited quotations for the crossing materials. The bids were about the same, but the Chicago, Central & Pacific Railroad prefers to use the Omni product to take advantage of the wider rubber flangeway filler which reduces the likelihood of false signal activation. Moved by Getty, seconded by Jordan that the Engineering Department be authorized to proceed with the joint effort with Chicago, Central & Pacific Railroad for repairs to the North Evans Road railroad crossing. Ayes: Three. Motion carried. The request of the Associate Engineer to proceed with mutual benefit easements in conjunction with Highway 218/Cedar Valley Lakes Trail Project, Phase III, Contract No. 585, was reviewed. The Mutual Benefit Easements would allow for the paving of 10 feet of driveway approaches on the property owner side of the bikeways. The city is proposing a new ten-foot concrete bikeway in an area which currently does not have sidewalk. The city is also proposing to pave 10 feet of driveway approaches on both the street and property sides of the bikeway. Moved by Getty, seconded by Jordan that staff be authorized to proceed with acquiring Mutual Benefit Easements in conjunction with the Highway 218/Cedar Valley Lakes Trail Project, Phase III, Contract No. 585. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Anders that the meeting be adjourned at 4:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 25, 1999 4:45 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Jordan that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase Moyno pump rebuild parts at a cost of $4,636.80 be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase a printer at a cost of $1,249.00 was reviewed. The present printer was purchased as a report printer. The new printer is grant eligible, with the city's cost at 45 percent of the purchase price. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to repair conveyors at the Filter Building at a cost of$2,398.72 was reviewed. The present conveyors are in need of repair or replacement. Water Pollution/Flood Control staff have chosen to repair the conveyors due to long-range upgrade of the plant. Bearing Service is the only local company who can supply the specific parts for the system. Moved by Getty, seconded by Jordan that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Jordan that the meeting be adjourned at 5:00 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 19, 1999 3:40 p.m. Council Chambers Members present: Chairperson Anders, Getty, Jordan. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. An agreement with Earth Tech, Inc. for F.Y. 1999 Bridge Inspection program was reviewed. The bridge inspection occurs every two years and is required by federal mandate. The last inspection was done in 1997 by Rust Environment & Infrastructure. The required inspections must be completed by an individual who is certified as a bridge inspector. The Engineering Department has no one on staff who is certified to do the inspections. Earth Tech, Inc. has quoted a price of $230.00 per bridge. There are 58 bridges in the city, 57 of which require inspection under the program. The total cost to complete the inspections under the program is $13,100.00. Funding is available in the Engineering Department Road Use Tax Budget to fund the program. Moved by Getty, seconded by Jordan that said agreement with Earth Tech, Inc. at a cost of$13,100.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 3:50 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 11, 1999 4:55 p.m. Council Chambers Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Superintendent of Central Garage to purchase a liquid dispensing system was reviewed. Larry Cunningham, Superintendent of Central Garage, stated that he contacted vendors to locate a system configured to the city's needs. The City of Urbandale recently purchased a system that meets the city's specifications. Hawkeye Truck Equipment of Des Moines, Iowa was the low bidder for Urbandale's system. Hawkeye Truck Equipment has agreed to honor the bid, and the cost of the system is $9,100.00 installed. Moved by Jordan, seconded by Getty that the bid received from Hawkeye Truck Equipment in the amount of$9,100.00 for a liquid dispensing system be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 5:01 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk PUBLIC WORKS COMMITTEE January 4, 1999 4:05 p.m. Council Chambers Members present: Getty, Jordan. Members absent: Anders. Moved by Jordan, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders. Motion carried. The bids received for a radio system for the new office site for the Sanitation & Recycling Department were reviewed. Quotes were solicited from Radio Communications and Iowa Radio for the following equipment: purchase and installation of 4 remote desk sets, 12 mobiles, 4 new two channel radios and hook-up to Engineering Department's base. Radio Communications submitted a quote in the amount of$3,740.80, and Iowa Radio submitted a quote in the amount of$4,680.00. It was the recommendation of the Superintendent of Sanitation & Recycling that the low bid from Radio Communications in the amount of $3,740,80 be accepted. Moved by Jordan, seconded by Getty that said recommendation be approved. Ayes: Two. Absent: Anders. Motion carried. Moved by Jordan, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for authorization to purchase mats at a cost of $1,900.00 for the laboratory facility to cover the concrete floor be approved. Ayes: Two. Absent: Anders. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to purchase security cameras from Radio Communications at a cost of$5,416.11 was reviewed. The security cameras will be used for the gate system and the shop area. The cameras will allow videotaping of the areas 24 hours per day, seven days a week and will be monitored by staff. The cost does not include a monitor which will be purchased through a local store. Moved by Jordan, seconded by Getty that said request be approved. Ayes: Two. Absent: Anders. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Getty that the meeting be adjourned at 4:18 p.m. Ayes: Two. Absent: Anders. Motion carried. Nancy Eckert City Clerk