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HomeMy WebLinkAbout2009 PUBLIC SAFETY COMMITTEE December 21, 2009 4:25 p.m. Council Chambers The meeting was called to order at 4:40 p.m. Members present: Greenwood, Welper. Members absent: Cole. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Police Chief for authorization to accept bid from Dimensions at a cost not to exceed $38,719.03 for the F.Y. 2010 Office Furniture Update Project, be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:41 p.m. Carol Failor Deputy City Clerk PUBLIC SAFETY COMMITTEE November 2, 2009 4:40 p.m. Council Chambers The meeting was called to order at 4:46 p.m. Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Police Chief for authorization to accept bid from Aces for the Server Virtualization Project at a cost of $109,903.37 be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Police Chief for authorization to hire four Police Recruits from a current Civil Service List be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:48 p.m. Carol Failor Deputy City Clerk PUBLIC SAFETY COMMITTEE September 14, 2009 4:20 p.m. Council Chambers The meeting was called to order at 4:26 p.m. Members present: Greenwood, Welper. Members absent: Cole. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to hire five Police Officers with the funding to be received under the Cops Hiring Initiative grant was reviewed. The grant will fully fund five new officers for 36 months, with the remaining year to be funded by the city. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:28 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE September 8, 2009 4:50 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the recommendation from the Police Chief to accept the bid at a cost not to exceed $10,000.00 from Vohne Liche Kennel, Inc. for one new Police K-9 be approved. Ayes: Three. Motion carried. The request of the Police Chief for approval of increase of $1,139.00 for installation of three overhead doors at the Sycamore Building for a total cost of $10,833.01 was reviewed. The Police Department changed the bid specifications due to the size and type of their vehicles, which resulted in a cost increase of$1,139.00. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:53 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 27, 2009 4:25 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Cole. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to hire two Police Officers, promote two Police Sergeants and promote one Police Lieutenant from a current Civil Service List was reviewed. Lieutenant Ann Meyer will retire on October 29, 2009. Sergeant Keith Smith has notified the Police Chief of his intent to retire on August 13, 2009. Filling these vacancies will create a ripple effect and necessitate the promotion of two Sergeants and a Lieutenant from the Current Services Lists along with hiring two Police Officers from an existing Civil Service List. All promotions and hiring would be effective August 17, 2009. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Welper, seconded by Greenwood that the recommendation of the Police Chief to accept the bid from S J Construction in the amount of $9,694.01 for new overhead doors with openers to be installed on the east side of the Sycamore Building be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:27 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 20, 2009 4:55 p.m. Council Chambers Members present: Chairperson Cole, Welper. Members absent: Greenwood. Moved by Cole, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The following bids received for vinyl graphics for seven police patrol cars were reviewed: Bidder Bid Amount ProSign $184.00 per car Total One Graphics $185.00 per car It was the recommendation of the Police Chief that the low bid from ProSign in the amount of $184.00 per car be accepted. Moved by Welper, seconded by Cole that said recommendation be approved. Ayes: Two. Absent: Greenwood. Motion carried. The following bid received for police lightbars and equipment installation for squad cars was reviewed: Bidder Bid Amount Electronic Engineering $46,079.53 It was the recommendation of the Police Chief that the bid from Electronic Engineering in the amount of $46,079.53 be accepted. Moved by Welper, seconded by Cole that said recommendation be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 4:57 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 6, 2009 4:55 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the Police Chief's recommendation to accept the bid in the amount of $1,546.35 from Palace Clothiers for 10 uniforms and supplies be approved. Ayes: Three. Motion carried. The following bids received for a copy machine and/or printer for the LEIN Region 2 Office were reviewed: Bidder Bid Amount Advanced Systems of Waterloo $6,214.00 Iowa Business Machines of Waterloo $5,939.00 It was the recommendation of the Police Chief to accept the bid in the amount of$5,939.00 from Iowa Business Machines for a copy machine for the LEIN Region 2 office. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. The committee was called back to order at 4:58 p.m. Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Cole that Agenda be amended to correct the first item on the agenda to read FY10 uniforms. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the Police Chiefs recommendation to accept the bid in the amount of$1,546.35 from Palace Clothiers for FY 2010 uniforms and supplies be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:59 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk --., PUBLIC SAFETY COMMITTEE June 1, 2009 4:40 p.m. Council Chambers Members present: Chairperson Cole, Welper. Members absent: Greenwood. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Police Chief for authorization to donate to Hawkeye Community College supplies and equipment no longer used by the Police Crime Lab to process, develop and print black and white photos was reviewed. The Police Department has switched from using film photography to digital photography. If film photography is used, it is colored which is then sent out to be processed at a local color lab. The supplies and equipment that were used to process, develop and print black and white photos is no longer needed by the Crime Lab. Hawkeye Community College has indicated that they would be interested in receiving this donation. Moved by Cole, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 26, 2009 4:10 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Cole. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to seek bids to equip seven black and white Ford Crown Victoria police patrol cars was reviewed. The process involves the installation of various pieces of equipment (emergency lightbars, equipment trays, rear seat partitions, etc.) and the application of the vinyl graphics that are currently displayed on the patrol vehicles. The Police Chief is requesting authorization to seek bids to outfit seven patrol vehicles with various pieces of equipment, the installation of equipment in the cars and the purchase and application of the vinyl graphics. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:12 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 18, 2009 4:50 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood that the request of the Police Chief for authorization to seek bids for FYE10 uniforms and supply needs be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids to replace canine Max and to allow Max to retire and remain with Sergeant Craig Fangman as a family pet was reviewed. Max has been with the Police Department for over seven years. Max will be 9-years old when he is removed from service. Max has reached his maximum years of productivity as a police canine and is beginning to show signs of age and fatigue, including arthritis. Max will be retired in the near future and will need to be replaced. The replacement will maintain the canine unit at three dogs. Funds for the purchase are available in the Police Department's Police K-9 Program line item. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 11, 2009 4:50 p.m. Council Chambers Members present: Chairperson Cole, Welper. Members absent: Greenwood. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for police recruit was reviewed. Nine police officers will be eligible to retire from the Police Department during fiscal year 2010. The current Civil Service list expires on January 23, 2010. There will be four eligible candidates on the current list after hiring a replacement for Officer Tim Everett. The Police Chief is requesting authorization to begin the Civil Service process for the police officers so a certified list will be available to fill vacancies as they arise. Moved by Cole, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 4:52 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 4, 2009 4:55 p.m. Council Chambers The meeting was called to order at 5:05 p.m. Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for purchase of GPS Tracking Unit for the LEIN Region 2 office were reviewed: Bidder Bid Amount Law Enforcement Associates $7,760.00 Coleman Technologies $7,750.00 It was the recommendation of the Police Chief that the bid from Law Enforcement Associates in the amount of$7,760.00 be accepted. The reason for recommending the higher bid is the unit from Law Enforcement Associates would be the same make and model as the existing GPS Trackers, which would reduce training requirements to operate the units and provide consistency throughout the units. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for purchase of 45 Glock semi-automatic pistols, including trade-in value, were reviewed: Trade-In Bidder Weapon Value Total Cost Glock Inc. $18,665.00 $10,250.00 $8,405.00, plus shipping OMB Guns $19,448.00 $12,475.00 $6,973.00, plus shipping It was the recommendation of the Police Chief that the low bid from OMB at a total cost of $6,973.00, plus shipping, be accepted. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Cole that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE April 27, 2009 4:40 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for phase two of the Waterloo Police Department's crime Lab remodeling project were reviewed: Bid Amount Bid Amount Bidder Remodeling Cabinets Crossroads Construction $10,972.00 S.J. Construction, Inc. $14,369.33 Dimensions $12,995.70 Office Concepts LTD $17,155.12 It was the recommendation of the Police Chief that the low bid in the amount of$10,972.00 from Crossroads Construction for the remodeling and the low bid from Dimensions in the amount of $12,995.70 for the cabinets be accepted. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE April 6, 2009 5:00 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Police Chief for authorization to seek bids for a copy machine and/or printer for the LEIN Region 2 Office be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Police Chief for authorization to seek bids for a GPS Tracker Unit for LEIN Region 2 Office be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Police Chief for authorization to seek bids for 41 Glock pistols, sighting systems and magazines be approved. Councilperson Welper asked if we could keep the old Glocks and use them for practice. Tom Jennings, Police Chief, responded that the state mandate requires that police officers use the pistols they practice with. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Cole that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE March 16, 2009 4:50 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Cole. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to print the tenth edition of Cop Collectibles trading cards at an approximate cost of$3,600.00 was reviewed. The ninth edition of the Cop Cards was printed in 2005, and there has been a substantial amount of turnover within the Police Department since that time. Pioneer Graphics has printed all nine previous editions of the Cop Collectibles trading cards. and the Police Department is requesting authorization to have Pioneer Graphics print the tenth edition. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to hire one Police Officer from a current Civil Service List was reviewed. The position is vacant due to the retirement of Officer Tim Everett on March 6, 2009. Hiring one officer will return the Police Department to its authorized strength of 120 sworn officers. The position is funded in the FY 09 and FY 10 budgets. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to seek bids for remodeling of the Crime Lab processing rooms was reviewed. These rooms are used to process evidence collected from crime scenes. The improvements include: flooring, ceiling tiles, painting, cabinets, counter- tops, plumbing, electrical and carpentry work. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:52 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 23, 2009 3:00 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for evaluation process for the Police Department's 2007 Methamphetamine Initiative Grant were reviewed: Bidder Bid Amount Iowa Division of Criminal Justice Planning $23,906.53 Institute of Social and Economic Development $18,500.00 Strategic Marketing Services (UNI) $18,500.00 University of Northern Iowa(Dr. Gorton and Crew)$18,500.00 It was the recommendation of the Police Chief that the bid from University of Northern Iowa (Dr. Gorton and Crew) in the amount of $18,500.00 be accepted. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 3:02 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 9, 2009 3:50 p.m. Council Chambers Members present: Chairperson Cole, Welper. Members absent: Greenwood. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The following bids received for outfitting trucks purchased through the Methamphetamine Initiative Grant were reviewed: Bidder Bid Amount Truck Outfitters Plus $4,130.00 Barry's Toppers $3,800.00 Coverup LTD $3,710.00 It was the recommendation of the Police Chief that the low bid from Coverup LTD in the amount of $3,710.00 be accepted. Moved by Cole, seconded by Welper that said recommendation be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Cole that the meeting be adjourned at 3:52 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 2, 2009 4:55 p.m. Council Chambers Members present: Chairperson Cole, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the recommendation of the Police Chief to accept the bid in the amount of$43,651.00 from Electronic Engineering for police lightbars and equipment installation on police squad cars be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE January 12, 2009 4:50 p.m. Council Chambers Members present: Chairperson Cole, Welper. Members absent: Greenwood. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Police Chief for authorization to seek bids for accessories for the methamphetamine trucks was reviewed. The accessories include a topper and evidence/equipment platform for safe handling of contaminated evidence. The trucks were purchased through the 2007 Methamphetamine Initiative Grant as will the accessories. Moved by Cole, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Police Chief for authorization to seek bids for the evaluation process for the 2007 Methamphetamine Initiative Grant was reviewed. The grant requires that an independent evaluator be used to evaluate the use of the grant funds. This is fully funded under the 2007 Methamphetamine Grant. Moved by Cole, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 4:52 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE January 5, 2009 4:55 p.m. Council Chambers Members present: Chairperson Cole, Greenwood,Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Police Chief for authorization to seek bids for purchase and installation of various pieces of equipment and application of new style vinyl graphics for seven new black and white Ford Crown Victoria patrol cars be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk •