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HomeMy WebLinkAbout2004 PUBLIC SAFETY COMMITTEE December 20, 2004 4:40 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Cole, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief to approve the bid received from DB Acoustics, Inc. to replace the public address system at the Waterloo Police Department Training Center firing range was reviewed. At the December 6, 2004 Finance Committee meeting, Custom Communications Inc. of Waterloo, Iowa was awarded the bid in the amount of$5,672.00. On December 13, 2004, the Police Department was informed that Custom Communications closed their Waterloo office on November 30, 2004 and consolidated this office with the main office in Rochester, Minnesota. Since Custom Communications is no longer located in Waterloo, the Police Department is requesting that DB Acoustic Inc. of Marion, Iowa with a bid of $5,530.00 be awarded the project. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:43 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE November 22, 2004 4:25 p.m. Council Chambers Members present: Clark, Cole. Members absent: Schmitt. Moved by Cole, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for workstations, furniture, floor coverings and paint for the Investigative Division and other areas in the Police Department was reviewed. The modular workstations in the Investigative Division and the workstations that the Administrative Secretaries use on the first and second floors are at least 12 years old. The floor coverings and the wall and ceiling paint in these areas and other offices on the first and second floors are approximately 8 years old. The carpet is badly worn and frayed due to the amount of traffic. Moved by Cole, seconded by Clark that said request be approved. Ayes: Two. Absent: Schmitt. Motion carried. The request of the Police Chief for authorization to purchase 12 Mobile Vision brand System 7 In-Car audio/video recording systems at a cost of $3,250.00 per system was reviewed. The Police Department was recently awarded a grant in the amount of$6,000.00 from the Governor's Traffic Safety Bureau. Included in the grant award is $3,500.00 for the purchase of one in-car audio/video recording system. The Police Department currently has a balance of$37,033.00 in the FY 2003 and FY 2004 Capital Improvements Program general obligation bond funds that are designated for the Police Department to purchase in-car audio/video equipment. The equipment is used to record traffic stops, arrests and conversations which are used in the investigation of criminal and traffic offenses. Mobile Vision is the manufacturer of the Police Department's present in-car audio/video systems, and they would like to continue utilizing the Mobile Vision brand because the components are compatible and interchangeable with each other and can be moved from one car to another as needed. Mobile Vision is offering their System 7 In-Car Video cameras and related equipment for $3,250.00 per system. Moved by Cole, seconded by Clark that said request be approved. Ayes: Two. Absent: Schmitt. Motion carried. The request of the Police Chief for authorization to promote a Sergeant from a current Civil Service List was reviewed. In June 2004, the Police Department received a grant from the FY2004 Law Enforcement Terrorism Prevention Program. The Waterloo Police Department was designated to administer the grant on behalf of the Law Enforcement Intelligence Network (LEIN) Region 2. The grant allows the Police Department to establish a LEIN Region 2 Intelligence Unit and requires that certain positions be filled through the Police Department. One position is a Grant Manager Specialists and another position is an Information Tech Support Worker, both which would staffed by civilian personnel. The other positions would be a sworn sergeant and police officer. Moving a sergeant to the Intelligence Unit will create a vacancy within the supervisory ranks of the Police Department. In order to maintain adequate supervision of department personnel, the Police Department would like to promote a police officer from an existing promotional list to the rank of sergeant. The LEIN grant is presently funded through November 2005. If funding for the LEIN grant is not renewed, the Police Depai intent will be able to absorb these new positions by not replacing retired officer positions. Moved by Cole, seconded by Clark that said request be approved. Ayes: Two. Absent: Schmitt. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Clark that the meeting be adjourned at 4:28 p.m. Ayes: Two. Absent: Schmitt. Motion carried. Nancy Eckert City Clerk )jJ013 AID PO)iog iCourm •pai.uuo uotloiAi •aargi, :satCy ur d Zt,:t7 pau nofpi NI Butlaaur aul luul atop Aq popu000s `Ilturuog Aq panour suns li `oolltururoo aul alojoq ssauisnq.roq n3 ou Minn p0u.n3o uoilow •pano.iddl oq uotlppuaururooai pt2s aioj piq popu000s `Ilturuos Aq panow •paldaoou aq 00.0LS`6$ Jo mourn aul u! .op Buipu!m JoloJAJ wag piq .Iaiuj aoilod aul Jo uotlipuaurwooar aql suns II 00.0LS`6$ •o3 Ru!pu!m Jolow lunoury pig aappig :pannatnar suns o uig 2uUid Iuauziiuda0 aoiiod aul .JoJ srolow ouloaia .JoJ pantaoa.r piq gu!Moiio3 auLL •pail?o uoiloN aaruZ :saXy •panoiddh oq `pasodord s1 `upuo y all lull aioj Aq popu000s `IlturuoS Aq panoN • uujoS `aio3 uosradzirgD :mosaic!s ogmo sioqurwg3 Itounop -urd O :t t OOZ `CI .raquranoN IEJ AtiA1O3 AIJdVS D Igfld PUBLIC SAFETY COMMITTEE November 1, 2004 3:55 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint a Data Systems/Records Section Manager from a current Civil Service List was reviewed. The position is vacant due to the retirement of Greg Maifield in July 2004. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE October 18, 2004 4:20 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase a HP color laserjet printer at an approximate cost of$2,913.00 was reviewed. The printer is used by the Police Department's Administrative Division. The current color laserjet printer is approximately four years old and has been repeatedly malfunctioning due to paper path problems. Iowa Business Machines Inc. estimated that it would cost $1,020.50 to repair the printer and $2,913.00 for a new laserjet printer. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:22 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE September 27, 2004 4:55 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bid received for 5-part Iowa Uniform Citation and Complaint Form was reviewed: Bidder Bid Amount Professional Office Services Inc. $1,807.60 It was the recommendation of the Police Chief that the bid from Professional Offices Services Inc. in the amount of $1,807.60 be accepted. Moved by Cole, seconded by Schmitt that said recommendation be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase five electric motors, a master control panel and new generation PA system for the Police Department Training Center at an approximate cost of $9,000.00 was reviewed. The Police Department Training Center at 348 North Elk Run Road is equipped with a 10-lane turning target firing range. The ten turning targets are operated by five electric motors. The motors and targets are controlled from a master control panel located in the firing range control tower. The firing range is also equipped with an electronic public address system. The electric motors and the master control panel are at least 20 years old, and the PA system is at least 25 years old. Due to the age, extensive use of the equipment and continual need of repair, the Police Chief is requesting authorization to purchase five electric motors, a master control panel and new generation PA system. The Police Department has $10,000.00 budgeted in the FY05 Capital Improvements Program for the purchase of the equipment. The Police Department will seek bids for the equipment. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMIT FEE September 7, 2004 4:05 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Captain for authorization to seek bids for standard 5-part Iowa Uniform Citation and Complaint form was reviewed. Part of the duties and responsibilities of the Police Department is the enforcement of traffic violations pursuant to the State Code of Iowa and Waterloo Code of Ordinances. To enable officers to perform this task, they are provided with 5- part Iowa Uniform Citation and Complaint forms used to cite traffic violators. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE August 23, 2004 3:15 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to seek bids for a new 2005 Chassis and Ambulance Box was reviewed. The purchase of a new ambulance is part of the 2004 General Obligation Bond Equipment purchase. This is a five-year replacement cycle for ambulances, and it will replace a 1992 medic unit. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 3:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE August 9, 2004 4:00 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Captain for authorization to purchase 32 bulletproof vests for police officers at a cost of$16,065.92 was reviewed. In June 2004 the Police Department was awarded a grant from the Office of the Justice Programs, Bulletproof Vest Partnership, in the amount of $7,885.12. The grant is used to reimburse the Police Department for 50 percent of the cost of purchasing bulletproof vests for officers. The Police Department has a current balance of surplus Bulletproof Partnership grant monies in the amount of$6,936.64 form a previous award. The surplus monies plus the monies from the new award total $14,821.76. Presently, there are 12 officers whose vests have exceeded the shelf life and need to be replaced. Additionally, the Police Department will need 20 more vests to accommodate anticipated new hires and to have some vests in reserve in the event an officer's vest is damaged, etc. The Police Department has placed a bid in place, and vests ordered prior to January 1, 2005 will cost $492.82 each, and vests ordered after January 1, 2005 will increase in price to $517.46 each. The Police Department would like to purchase 20 new vests at $492.82 each and 12 vests at $517.46 each for a total of $16,065.92. The Police Department has $10,000.00 budgeted in Capital Improvement funds for the purchase of bulletproof vests. Fifty percent of the cost to purchase the vests will be reimbursed through the Office of Justice Programs, Bulletproof Vest Partnership. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:02 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE August 2, 2004 4:20 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Captain for authorization to appoint one police officer from a current Civil Service List was reviewed. One of the newest probationary police officers recently left employment with the Waterloo Police Department, resulting in a reduction in the number of officers assigned to the department. In June, the Police Department was granted permission to hire seven new officers due to retirements and grant funding. The Police Department is in the process of filling three positions by August 30, 2004, with four more to be hired by September 13, 2004. Due to the recent vacancy, the Police Department now needs to hire one extra police officer. This request to fill one more police officer position effective August 30, 2004 brings the number of first round new hires to four. Funding for the police officer is included in the FY05 Budget. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote a Fire Lieutenant and hire one firefighter from a current Civil Service List was reviewed. On August 23, 2004, Lt. Roger Boyd will retire from Waterloo Fire Rescue. This retirement will leave the Fire Department short a supervisory position that needs to be filled in order to provide adequate supervision. A lieutenant position is a professional, technical, supervisory position responsible for direct supervision and command of fire personnel at an assigned fire station and on an assigned shift. The Fire Department projects a savings of$826.80 to promote one Lieutenant. Lt. Boyd was a ten-year Lieutenant and the promotion position would be a base Lieutenant with a lower salary. Funding for the promotion is included in the FY05 Budget. The promotion will leave Waterloo Fire Rescue short one firefighter. Funding for the firefighter position is included in the FY05 Budget. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:22 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 19, 2004 3:35 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for Tactical Unit Marksman Rifles were reviewed: Trade-In Bidder Bid Amount Allowance Total Bid Harris Firearms $5,571.00 $1,000.00 $4,571.00 Shore Galleries, Inc. $5,736.00 $ 500.00 $5,236.00 It was the recommendation of the Captain John Beckman that the low bid from Harris Firearms in the amount of $4,571.00 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for security surveillance and alarm systems for City Hall were reviewed: Bidder Bid Amount RC Systems $19,601.40 Electronic Engineering $25,365.35 Hawkeye Alarm & Signal Company $25,934.00 Communications Engineering Company $32,697.37 It was the recommendation of Captain John Beckman that the low bid from RC Systems in the amount of $19,601.40 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 6, 2004 4:45 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for ammunition for the Police Dep.'lnient were reviewed: Bidder Ammunition Bid Amount Gil Herbert Federal TRU .223 55 grn. JHP $170.10 per 500 Federal American Eagle .308 150 grn. FMJ $172.90 per 500 Federal Gold Medal Match .308 168 grn. SBTHP $238.90 per 500 OMB Police Supply Winchester Ranger SXT .40 S&W 180 grn. JHP $88.50 per 500 Winchester .40 S&W 180 grn. FMJ $62.00 per 500 No Brand Specific 12 ga. 23/4"AA 71/2 Shotshell $44.25 per 250 Winchester Ranger 12 ga. 23/4" 00 LR Buckshot $63.75 per 250 Winchester Ranger 12 ga. 23/4" LR 1 oz. Slug $72.00 per 250 Scheels of Cedar Falls Winchester white box .223 55 grn. FMJ $72.38 per 500 Streichers Police Equ.FX 9mm Simmunition(red dye) $31.50 per 50 FX .38 Simmunition (blue dye) $42.00 per 100 It was the recommendation of the Police Chief that the above bids be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase diversionary device casings and reloads and beanbag impact munitions at a total cost of$2,402.40 was reviewed. The Waterloo Police Department Tactical Unit is responsible for handling any high-risk incidents that may occur in the city. High-risk incidents include, but are not limited to: armed barricaded persons, armed suicidal person(s), wanted persons who are armed and refusing to surrender or threatening resistance, raids on locations known or suspected to contain weapons, hijackings and terrorists incidents. Some of the equipment available to the officers who are assigned to the Tactical Unit to help them in dealing with these types of incidents is Armor Holdings/Def-Tec brand diversionary device casings and reloads and beanbag impact munitions. These munitions are considered as less lethal options that are available to officers to help them defuse these types of situations. Tactical unit officers not only receive annual certification in the use and deployment of these munitions, but they also use these devices during their monthly training sessions so they maintain their level of proficiency. The Police Department has been using the Armor Holdings/Def-Tec brand munitions for several years and have experienced a great deal of success in their performance and effectiveness. The purchase of the diversionary device casings and reloads and beanbag impact munitions will allow the Police Department to have an ample supply of munitions on hand for re-certification/training purposes and for use in high-risk incidents. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 4:49 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 21, 2004 4:25 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Cole, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The bids received for photographic supplies for FY 05 for the Police Department's Crime Laboratory were reviewed. Bids were received from Porter's Camera Warehouse Outlet Store and Walden Photo. The bid from Porter's Camera Warehouse Outlet Store was incomplete and did not meet the specifications. The total bid from Walden Photo was $8,205.06. It is the recommendation of the Police Chief that the bid from Walden Photo in the amount of$8,205.06 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The bids received for Photographic Processing/Printing for FY 05 for the Police Department's Crime Laboratory were reviewed. One bid was received from Walden Photo as follows: Description Bid Amount 135 mm Color Film Processing $ .99 each roll 120 C-41 Color Film Processing $ .99 each roll 3 x 5 Color Reprints $ .39 each 5 x 5 Color Reprints $ .74 each 8 x 8 Color Reprints No Bid Submitted 8 x 10 Color Enlargements $2.90 each 11 x 11 Color Enlargements $4.90 each It was the recommendation of the Police Chief that the bid from Walden Photo be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for uniform and accessories for the Police Department were reviewed: Bidder Bid Amount Palace Clothiers $1,702.00 Wertjes Uniforms $1,689.60 The difference between the two bids is $12.40. As part of the contract with Palace Clothiers, the Police Department would have to buy out the $3,000.00 inventory of uniforms and accessories on hand. The vendor is required to maintain the $3,000.00 inventory as part of the contract, so that the uniforms and accessories can be purchased as needed. Palace Clothiers' bid is the same price as last year's bid. It was the recommendation of the Police Chief that the bid from Palace Clothiers in the amount of $1,702.00 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The request of the Superintendent of Traffic Operations for authorization to install flashing beacons in the 1000 block of West 5th Street at a cost not to exceed $3,000.00 to alert traffic of a lower speed limit as they enter the Irving Elementary School zone was reviewed. An ordinance change will be needed to lower the speed limit in the 1000 block of West 5th Street from 35 mph to 25 mph when the lights are flashing. The Waterloo School District will reimburse the city for the cost of materials. The beacons will flash one-half hour before school starts and 15 minutes after school starts and the same in the afternoon. Discussion are being held as to who will pay the electrical bill. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:31 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 14, 2004 4:10 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as amended, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the request of the Police Chief for authorization to seek bids for three Remington brand model 700LE .308 caliber rifles, three Han-is brand bi-pods and three Leuopold brand Mark 4 LR/Tactical scopes be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint three Police Officers on or before August 30, 2004 and four Police Officers effective September 13, 2004 was reviewed. The Police Department was recently notified that they are the recipients of two grants that will allow them to fund two police officer positions. The grants are the Eastern Iowa Clandestine Lab Enforcement grant with 100 percent funding and the Domestic Abuse Response Team (DART) grant with 75 percent funding and a 25 percent match. Three police officers and a lieutenant have or will retire between May 8, 2004 and July 12, 2004. In addition two officers are on active military duty. Officer Darin Rulapaugh is not expected to return to the Police Department until June 2005 and Officer Eric Schuler is not expected to return until October 2004. The Police Chief is requesting authorization to fill three positions for police officer effective on or before August 30, 2004. In addition, the Police Chief is requesting to fill four positions for police officer effective September 13, 2004 due to the retirement of a Lieutenant and three Police Officers. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to promote one Lieutenant position effective June 15, 2004, one Lieutenant position effective July 1, 2004 and one Sergeant position effective July 1, 2004 was reviewed. In October 2001 former Lieutenant Allen Pryor retired from the Police Department, and that position has gone unfilled since his retirement. A sergeant is performing the duties and responsibilities performed by the retired Lieutenant. On June 29, 2004 Lieutenant Jack Stainbrook will retire from the Police Department. This retirement will create a vacancy within the Department. The Police Chief is requesting authorization to promote one Lieutenant's position effective June 15, 2004 and one Lieutenant's position effective July 1, 2004. In addition, the Police Chief is requesting authorization to promote one Sergeant position to fill the vacancy created by the July 1, 2004 Lieutenant promotion. The Sergeant's promotion would be effective July 1, 2004. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for Clerk I was reviewed. The position is vacant due to a retirement on June 10, 2004. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for Records Supervisor/Data Systems Manager was reviewed. The current Records Supervisor/Data Systems Manager will retire from the Police Department on July 16, 2004. The position is responsible for providing direction, control, supervision, planning and organization of the Police Department's records section. The position is the custodian of the official records of the Police Department and responds to subpoenas and court orders and is responsible for preparing monthly incident reporting to the State of Iowa and the FBI. The position is also responsible for installation, maintenance and administration of the Police Department's computer hardware and software systems,. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 7, 2004 4:00 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for police patrol car security partitions, transport seats and shot gun racks for two police cars were reviewed: Bidder Bid Amount Electronic Engineering $2,014.52 RC Systems $2,019.80 It was the recommendation of the Police Chief that the low bid from Electronic Engineering in the amount of $2,014.52 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The following bids received to remodel the Police Depai tnient's Watch Commander office was reviewed: Bidder Bid Amount Techline $4,721.57 (did not bid flooring) Matt Parrott & Sons $4,241.75 (Bid#1) $4,287.40 (Bid#2) $4,316.97 (Bid#3) $4,278.30 (Bid#4) Office Concepts, LTD $4,179.65 Kirk Gross Company $4,044.57 (Bid A) $3,908.86 (Bid B) It was the recommendation of the Police Chief that Bid #4 from Matt Parrott & Sons in the amount of $4,278.30 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for surveillance video assessment system/cameras and improvements for current emergency alarm systems in City Hall was reviewed. The Police Department has received notification that the city was awarded a grant in the approximate amount of$130,000.00 to implement new security and protective measures for the City Hall location. This work is to be performed under the 2003 State Homeland Security Grant Program II Critical Infrastructure Protection Allocation project (CIPA). Included in the grant award is approximately $30,000.00 to provide surveillance video assessment system/cameras at critical locations throughout City Hall and approximately $8,000.00 to improve current emergency alarm systems in City Hall. Funds for the purchase are included in the CIPA grant with no matching funds required from the city. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase one Panasonic in-car laptop computer at a cost of$4,872.65 was reviewed. The Police Department has several police patrol cars outfitted with Panasonic brand Toughbook laptop computers. These computers allow the officers to perform a variety of functions while the officer is on patrol. Recently, the Police Department retired several older, high-mileage police patrol cars and replaced them with newly purchased police patrol cars. The equipment in the older cars was then transitioned to the new I 2.1allog IcoueN •paureo uopoj,s •aazgj :saXy •urd Zt:t7 ii paumofpe aq Suuaaur auk ajoD iq papuooas `ftulgos Xq panour germ p `aapiururoo azojaq ssautsnq Jam ou q pA1 •paureo uoRoj\j •aa.rrjj :saJy •pancudde aq lsanbar pies ajo3 Xq papuooas 'mumps i(q panow •surapt parjai pug luauzdtnba iamduroo .rro-ur luasard am Jo 1amuoeJnu1ur sr oruoseund •ssaooid uomsue.rr .ioj a.zogs doidij auo wauuredau aorjod arj1 sanraj rjorq `ialnduroo doldej r qpi& pauglno .zanau SUM 0101[113A stgZ •NOWA Ans 1azejg Pajo1natip S1 M pamai S.IL'J OM JO QUO •s.mo Z abed b00Z `L aun f aauiururo3 AlaJes o qnd PUBLIC SAFETY COMMITTEE May 24, 2004 2:40 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase a Dell power point projector at a cost of$2,547.00 was reviewed. The Police Department currently has a power point projector that is used for presentations during department in-service training, the citizen's academy and other educational and business related matters. The projector is several years old and is no longer covered under warranty. The optical engine/main board needs to be replaced, and the estimate for parts and repairs is $2,048.00. The cost to purchase a new Dell model 4100MP projector is $2,547.00. Forfeiture monies will be used to pay for the purchase of the power point projector. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 2:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 17, 2004 3:50 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for police patrol car security partition, transport seat and shot gun rack for two police patrol cars was reviewed. The Police Department is in the process of installing equipment in the six new Ford Crown Victoria police patrol cars. This process involves the transfer of equipment from an old patrol car to the new patrol car. Some of the equipment consists of a security partition, a plastic transport seat and a shot gun rack. Two of the old patrol vehicles that will be retired are sport utility type vehicles, a Chevrolet Blazer and a Ford Expedition. The Blazer was never outfitted with a security partition, transport seat and shot gun rack. The Expedition had these items, but they cannot be reconfigured to fit in a Ford Crown Victoria. The Police Department will need to order the above-mentioned items so they will have enough equipment on hand to completely outfit the six new patrol cars. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for uniform and supplies was reviewed. This is an annual request to seek the lowest possible cost for police uniforms and supplies. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for photographic supplies and processing was reviewed. This is an annual request to seek the lowest possible cost for photographic supplies and processing needs. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for ammunition and supplies was reviewed. This is an annual request to seek the lowest possible cost for ammunition and supplies. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase seven Mobile Vision brand System 7 In-Car Video Systems at a cost of$3,300.00 per system was reviewed. The Police Department has a balance of $25,000.00 in the FY2003 Capital Improvements Program funds that is designated for the purchase of in-car audio/video recording equipment. This equipment is routinely used to record traffic stops, arrests and conversations which are used in the investigation of criminal and traffic offenses. Mobile Vision is the manufacturer of the present in-car audio/video systems. Mobile Vision is offering their System 7 In-Car Video cameras and related equipment for $3,300.00 per system. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase 98 Glock model 22 and model 23 pistols at a total cost of $13,132.00 was reviewed. The Police Department currently has 98 Glock Inc. brand model 22 and model 23 duty pistols that were originally purchased in 1995 and 1997. These pistols are equipped with Trijicon Tritium night sights that will soon be out of warranty. These pistols will need some minor upgrades to insure they continue to function properly. Glock Inc. has offered to sell the Police Department 98 Glock model 22 and model 23 pistols that are equipment with the night sights for the price of $434.00 each. The Police Department can offset the cost for the pistols by selling the pistols that were purchased in 1995 and 1997 back to the officers at the trade-in rate of $300.00 per pistol. This would drop the lIaxoa XCoueN •pawn o uogow •aaiu,i, :saXCy •urd 00:t le pauinofpe aq 2uuaauz am Teul aio3 Aq papuooas `4tuulos i(q panow sum It `aalltunuoo am a.zojaq ssautsnq iaminj ou qp •paLuuo uoilow •aaiu.L :sol y •pano1dde aq lsanbaz plus Tegl aioD Aq papuooas `11.iuzgos kg panow •siolstd icunp voiJ moll 86 am aseuoind of pasn aq iitm uotum `spun] puoq uouv2Iigo iv1auag umgoJd sluauianoiduii irliddD III 00'000`8 i$ palsanbai lualupudaci aotiod am `ssaooid lapng co Ad am 51.11.InQ •siaoijjo aotiod am iCq lu2noq lou a.Ie Will siolstd pp am jo /Cue as-uoind ijTM Nooij •siolstd 86 iO3 00'Z£I`£i s jo amlppuadxa ielol u .io uoea 00't£i$ of siolstd Mau am jo aoud as-uoind Z abed 17OOZ `L I 'uNI aalliunuoj/clapes ollgnd PUBLIC SAFETY COMMITTEE April 12, 2004 3:55 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Cole, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase Mobile Vision System 7 in-car video system at a cost of$3,281.00 and ten CMI S-D5 portable breath alcohol testing units at a cost of$3,990.00 was reviewed. The Police Department has been awarded a grant in the amount of $21,000.00 from the Governor's Traffic Safety Bureau. Included in the grant award is $8,000.00 for the purchase of one in-car audio/video recording system and ten portable breath alcohol-testing units. A quote has been obtained from Mobil Vision In-Car Systems in the amount of$3,281.00 for one System 7 In-Car Video System. Mobile Vision is the manufacturer of the Police Department's present in-car video system. The Police Chief is recommending that they continue to utilize the Mobile Vision System as the components are compatible and interchangeable with each other and can be moved from one car to another as needed. A quote was obtained from CMI Inc. in the amount of $3,990.00 for ten CMI S-D5 portable breath alcohol-testing (PBT) units. CMI Inc. is the manufacturer of the PBTs currently used by the Police Department. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE April 5, 2004 3:45 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for painting six police patrol cars were reviewed: Bidder Bid Amount Hawkeye Community College $2,100.00 John's Auto Body LLC $6,156.00 It was the recommendation of the Police Chief that the low bid from Hawkeye Community College in the amount of$2,100.00 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for vinyl graphics for six new police patrol cars were reviewed: Bidder Bid Amount Pro-Sign Karen's Print-Rite (Bid#2) $1,023.00 Pro Sign Karen's Print-Rite (Bid#1) $1,380.00 Nagle Signs, Inc. $1,679.46 The low bid from Pro-Sign Karen's Print-Rite (Bid #2) does not meet the specifications of the bid proposal. It was the recommendation of the Police Chief that the bid from Pro Sign Karen's Print-Rite (Bid #1) in the amount of $1,380.00 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote a Lieutenant from a current Civil Service List was reviewed. The position is vacant due to a retirement. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to increase ambulance rates was reviewed. The Fire Chief is requesting that the ambulance rates be increased 5.5 percent. Due to upcoming changes in Medicare reimbursements, Fire Rescue will begin using the Method 2 Billing process as of May 1, 2004. Currently, Medicare is reimbursing Fire Rescue only 40 percent of what Fire Rescue bills for disposable. Next year that figure will drop to 20 percent. In 2006 Fire Rescue will no longer be able to bill for those items. To protect the revenue stream the billing company is recommending that the city make the change to Method 2 billing now. Instead of itemizing and billing for supplies separately, they will be included in the base rate. To insure that Fire Rescue covers the cost for supplies billed, it is necessary to add $55.00 to the base rates. The current base rate for ALS is $409.50 and BLS is $300.30. The new proposed rate for ALS, which includes supplies and the 5.5 percent increase, will be $490.05. The new proposed rate for BLS, which includes supplies and the 5.5 percent increase, will be $374.84. Moved by Schmitt, seconded by Cole that the 5.5 percent ambulance rate increase and proposed ALS rate of$490.05 and BLS rate of$374.84 be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 3:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE, March 22, 2004 4:40 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for equipment installation for six police patrol cars were reviewed: Bidder Bid Amount Electronic Engineering (Bid A) $3,000.00 RC Systems $5,760.00 Electronic Engineering (Bid B) $7,143.90 RACOM $8,100.00 It was the recommendation of the Police Chief that Bid B from Electronic Engineering in the amount of $7,143.90 be accepted. The equipment is stored in the trunk of the police vehicle. Bid B includes a tray for the equipment which should help with the care of the equipment. The equipment will be installed by electrical technicians. Forfeiture funds will be used for the cost of installation of the equipment. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for graphics and paint for six new police patrol cars was reviewed. With the purchase of the six new police patrol cars, it is necessary to have the cars detailed and painted to identify them as Waterloo Police Department vehicles. Each squad car will be detailed with vinyl graphics. The bids will include the cost of the vinyl graphics as well as installation. Each new car will also need to be painted black/white. Capital Equipment Program funds will be used for this purchase. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the request of the Fire Chief for authorization to begin the Civil Service process for Medical Services Specialist be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the request of the Fire Chief for authorization to appoint five new Fire Fighters from a current Civil Service List be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE March 15, 2004 4:40 p.m. Council Chambers Members present: Chairperson Clark, Schmitt. Members absent: Cole. Moved by Schmitt, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. The following bids received 4-part Iowa Police Citation and Complaint form were reviewed: Bidder Bid Amount Professional Office Services Inc. $792.00 G.A. Thompson Co. Inc. $892.50 It was the recommendation of the Police Chief that the bid from Professional Office Services Inc. in the amount of $792.00 be accepted. Moved by Schmitt, seconded by Clark that said recommendation be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to seek bids for new workstation furniture, file cabinets and flooring for the Police Department Watch Commanders Office was reviewed. The Watch Commander's office is occupied 24 hours a day, seven days a week and is usually the first office that citizens enter when visiting the Police Department after normal business hours. The modular workstation in the office is at least 12 years old and the flooring is approximately 6 years old. Moved by Schmitt, seconded by Clark that said request be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE March 8, 2004 4:05 p.m. Council Chambers Members present: Chairperson Clark, Cole Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for six LED low-profile police lightbars were reviewed: Bidder Bid Amount RC Systems $12,780.00 Electronic Engineering $13,149.24 RACOM $13,540.50 It was the recommendation of the Police Chief that the low bid from RC Systems in the amount of$12,780.00 be accepted. Moved by Schmitt, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE March 1, 2004 4:35 p.m. Council Chambers Chairperson Clark called the meeting to order at 4:55 p.m. Members present: Chairperson Clark, Cole, Schmitt. Moved by Cole, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for installation of equipment in six police patrol cars was reviewed. The equipment includes an in-car video camera, moving radar unit, security partition and transport seat, an inc-car computer, an emergency lgihtbar, siren, radio and control panel to operate the equipment. The process will involve the transfer of most of the equipment from an old patrol car that will be removed from service to the new patrol car. Some electrical wiring and other necessary components will also be installed. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. With no further business before the council, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 23, 2004 4:30 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for standard 4-part Iowa Police Citation and Complaint form was reviewed. Part of the duties and responsibilities of the Police Department is enforcement of criminal offense violations pursuant to Iowa State Code and City of Waterloo Ordinances. To enable officers to perform this task, they are provided with citation forms that are used to cite offenders. Moved by Cole, seconded by Schmitt that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 4:34 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 16, 2004 3:50 p.m. Council Chambers Members present: Chairperson Clark, Schmitt. Members absent: Cole. Moved by Schmitt, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Schmitt, seconded by Clark that the request of the Police Chief for authorization to equip six Ford Crown Victoria police patrol cars be approved. Ayes: Two. Absent: Cole. Motion carried. The request of the Police Chief for authorization to seek bids for six Federal Signal Corporation brand LED low-profile lightbars for the six new Ford Crown Victoria police patrol cars was reviewed. The Police Department has evaluated a new style of lightbar that is made up of light emitting diodes (LED). This new generation LED low-profile lightbar is different from the current lightbar as the current lightbar consists of several motorized revolving lights that require costly repairs and maintenance. They also require several amps of electrical power to operate which puts a drain on the cars' electrical system. The LED lightbars have no moving parts, draw less amps to operate and the light configuration is much brighter and easier to see which enhances the overall safety for the officers, citizens and motoring public. The Police Department has examined three different brands of LED lightbars and feels that the Federal Signal Corporation brand lightbar would best meet their needs. Moved by Schmitt, seconded by Clark that said request be approved. Ayes: Two. Absent: Cole. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Clark that the meeting be adjourned at 3:59 p.m. Ayes: Two. Absent: Cole. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 2, 2004 4:25 p.m. Council Chambers Members present: Chairperson Clark, Cole, Schmitt. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to purchase ten ICM 2000 Plus upgrade kits at a cost of $3,000.00 was reviewed. The ICM 2000 is a combination integrated Personal Alert Safety System (PASS), redundant alarm, pressure gauge and heat sensor. The units were sold at a reduced price to replace the defective outdated units now on some of the SCBAs. Moved by Schmitt, seconded by Cole that said request be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the request of the Fire Chief for authorization to purchase touch pad transmission shifter for 311 Aerial Platform at a cost of $1,600.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE January 12, 2004 4:05 p.m. Council Chambers Members present: Chairperson Clark, Cole. Moved by Clark, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the Police Chief for authorization to seek bids for digital voice recorders was reviewed. The Police Department has received a Small Rural Communities Methamphetamine grant in the amount of$222,222.00 from the U.S. Department of Justice, Office of Community Oriented Policing Services. Included in the grant were funds to be used for the purchase of equipment, including digital voice recorders. The digital voice recorders would be used to assist investigators as they gather evidence in drug trafficking and other types of criminal investigations. The Police Department will be seeking bids for the Olympus brand model W-10. Moved by Cole, seconded by Clark that said request be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Clark that the meeting be adjourned at 4:12 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE January 5, 2004 4:05 p.m. Council Chambers Members present: Chairperson Clark, Cole. Moved by Cole, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The following bids received for the standard 5-part Iowa Uniform Citation and Complaint forms for the Police Department were reviewed: Bidder Bid Amount G.A. Thompson Co. Inc. $1,965.00 Professional Office Services Inc. $2,045.65 It was the recommendation from the Police Chief that the bid from Professional Office Services Inc. be accepted as they are a local company. Discussion was heard concerning local preference and the requirements of the Iowa State Code. The State Code allows cities to accept local bids if all things are equal. Moved by Clark, seconded by Cole that the low bid in the amount of $1,965.00 from G.A. Thompson Co. Inc. be approved pending an opinion from the City Attorney as to whether the city can accept the bid from Professional Office Services Inc. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Clark that the meeting be adjourned at 4:10 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk