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HomeMy WebLinkAbout2001 PUBLIC SAFETY COMMITTEE December 17, 2001 3:55 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to purchase a program car at a cost not to exceed $15,000.00 was reviewed. Ned DeBerg, Fire Chief, stated that the Fire Department currently has four 1992 Chevrolet Caprices which were previously driven by the Police Department and have high mileage. Mayor Pro Tem Getty now sitting in for Councilperson Murphy. The program car would be used by the Fire Chief and his vehicle would then become the Fire Marshal's inspection vehicle. Funds have been identified in the FY02 Budget. Moved by Getty, seconded by Berry that the request of the Fire Chief for authorization to purchase a program car at a cost not to exceed $15,000.00 be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase a power point projector at a cost of $3,524.29 was reviewed. The Police Department currently has a laptop computer for use in making presentations for training, community presentations and multiple other needs, but they do not have a projector to use, and they use the projector from the MIS Department. Because of the great demand for the projector, there are many scheduling conflicts for the projector. The purchase of the power point projector was reviewed and approved the Computer Technical Review Committee. The following quotes were received for a Proxima X350 projector: Bidder Bid Amount CDW $3,799.00 PC Nation $3,524.29 Micro Warehouse $3,799.95 It was the recommendation of the Police Chief that the low quote from PC Nation in the amount of$3,524.29, plus shipping and handling, be accepted. Moved by Getty, seconded by Berry that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE November 5, 2001 4:40 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Murphy, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for four police bicycles with accessories, the trade-in of three bicycles and reconditioning three bicycles were reviewed: Bidder Bid Amount Europa Cycle& Ski 4 Trek 2002 Law Enforcement $2,340.00 (with trade-ins) 4 Cateye Micro Dual Beam (front) $ 240.00 4 VistaLite (rear) $ 40.00 4 Bottle Cages (aluminum) $ 12.00 Total for 4 Bicycles $2,632.00 Reconditioning three bicycles $ 100.00 each The Police Department sent requests for bids to three local vendors for four bicycles. The bid specifications included the purchase of four new police package bicycles with accessories, the trade-in of three bicycles, and reconditioning of three bicycles. The accessories include front and rear lights and water bottle cage. Europa Cycle& Ski was the only vendor submitting a bid. The trade-in allowance is $100.00 per bike, depending on the complete bicycle, with all components in proper operating condition and rideable. The reconditioning fee does not include any parts that may be required. Funding for this expenditure is available in the Police Department's forfeiture line item. It was the recommendation of the Police Chief that the bid from Europa Cycle & Ski be accepted with the stipulation that the final cost may very depending on parts needed in the reconditioning process. Moved by Murphy, seconded by Berry that said recommendation be approved. Ayes: Three. Motion carried. Moved by Murphy, seconded by Berry that the request of the Superintendent of Central Garage for authorization to purchase two additional squad cars be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 4:48 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIPUBLIC SAFETY COi�Rd i 1"1 E: C 11 L 1 1 t.Vltly♦111 1 LL October 22, 2001 4:05 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Mayor Pro Tern Getty sat in for CounciIperson Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase 40 ballistic vests at a cost of $17,880.00 was reviewed. The Police Department was awarded a grant in the amount of $15,486.89 from the Bulletproof Vest Partnership sponsored by the U.S. Office of Justice Programs. The grant provides for 50 percent reimbursement on the purchase of new bulletproof vests. The Police Department has already completed the bid process and the bid prices are in place. Since the grant was accepted and the bids awarded, the Police Department has purchased a total of 48 vests, and will be reimbursed a total of $10,443.00 from the Bulletproof Vest Partnership. The Police Department would Iike to purchase 40 additional vests at the bid price of $447.00 each, for a total expenditure of$17,880.00. Moved by Anders, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE October 15, 2001 4:35 p.m. Council Chambers Members present: Chairperson Anders, Murphy. Members absent: Berry. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief for authorization to hire one police officer on December 17, 2001 was reviewed. The vacancy is due to the resignation of Officer Reginal Duvel on October 8, 2001. The position is funded in the FY 2002 Budget. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 4:37 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE October 1, 2001 4:00 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief to hire three police officers on December 10 or 17, 2001 was reviewed. Officer Chris Samuelson received a duty related disability retirement on September 15, 2001, and Lieutenant Al Pryor will retire on October 12, 2001. With these retirements, the Police Department will have a strength of 118 officers. There will be openings in the Police Academy in January 2002. Funds have been allocated in the FY 02 Police Department Budget to maintain a sworn strength of 121 officers. The Police Chief is requesting to employ three officers on December 10 or 17, 2001, which will fill the vacancies. Moved by Berry, seconded by Anders that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Berry that the meeting be adjourned at 4:08 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk 1 PUBLIC SAFETY COMMITTEE September 24, 2001 4:52 p.m. Council Chambers Members present: Chairperson Anders, Murphy. Members absent: Berry. Due to a lack of a quorum at 4:10 p.m., the meeting was held at 4:52 p.m. Moved by Murphy, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief for authorization to purchase 18 in-car laptop computers at a cost of$103,644.00 was reviewed. The Police Department is requesting authorization to purchase 18 Panasonic Toughbooks at a cost of $3,686.00 each for a total of $66,348.00. The cost for mounting hardware and installation of the laptops, scanners and printers into the vehicles is $2,072.00 per vehicle for a total cost of$37,296.00. Total cost for the equipment and installation is $103,644.00. The city received a Traffic Criminal Software Program grant from the Iowa Department of Transportation in the amount of $67,332.80, which requires a city match of $16,833.20. Black Hawk County CJIS will provide $14,311.20 toward the purchase and installation of the equipment. Funding for the equipment is as follows: Traffic and Criminal Software Grant $ 67,332.80 Capital Bonds $ 22,000.00 Black Hawk County CJIS $ 14,311.20 $103,644.00 Moved by Murphy, seconded by Anders that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 4:55 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE September 10, 2001 4:25 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief to seek bids to replace and equip four bicycles, recondition three bicycles and trade in four bicycles was reviewed. The Police Bicycle Patrol has been in existence since the spring of 1991, when the Police Department initiated the first police mountain bike patrol in the state. Funds were received through a grant from the Governor's Alliance on Substance Abuse to purchase seven mountain bicycles. The present bicycles are ten years old, continually need repair and maintenance, and need to be replaced and reconditioned. Funds for the expenditure are available in the forfeiture funds. Moved by Anders, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Berry that the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 23, 2001 4:15 p.m. Council Chambers Members present: Berry, Getty. Members absent: Anders, Murphy. Mayor Pro Tem Harold Getty sat in for Councilperson Anders. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to purchase replacement weapons at a cost of $3,861.00 was reviewed. The following quotes received for Glock pistols for the Police Department were reviewed: Bidder Bid Amount Jack's Uniforms and Equipment $429.00 each OMB $440.00 each It was the recommendation of the Police Chief that the low quote from Jack's Uniforms and Equipment in the amount of$429.00 each be accepted. Four thousand dollars was appropriated in the FY02 bonding program to replace the weapons. It takes approximately 31/2 to 4 months to receive the weapons once the order is placed, and the Police Department will need the weapons starting in January 2002. The Police Department anticipates purchasing nine weapons at a total cost of$3,861.00, plus shipping. Moved by Berry, seconded by Getty that the recommendation of the Police Chief to accept the low quote from Jack's Uniforms and Equipment in the amount of $429.00 per weapon be approved, and the Police Department be authorized to purchase nine weapons at a total cost of$3,861.00. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:21 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 2, 2001 4:30 p.m. Council Chambers Members present: Chairperson Anders, Berry, Getty. Members absent: Murphy. Mayor Pro Tern Getty sat in for Councilperson Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Frank Magsamen, Fire Chief, reviewed the changes to the Housing Code as it relates to self- registration and annual fee for rental housing. Chief Magsamen stated the Council Bluff ordinance has been incorporated with the city's housing code so that our code would allow for self-inspection program. Chief Magsamen reviewed the Rental Property Registration Form and Inspection Check List Form. Chief Magsamen reviewed Sec. 19-9, Regular Rental Inspections. The rental housing inspectors perform random and complaint based inspections. A yearly self-inspection on all residential rental property, including mobile homes, shall be made by the owner or his agent. The annual registration and self-inspection will be due the 14 of October. Any rental structure receiving two complaints regarding substantiated Housing Code violations during any twelve month period shall be put on an annual inspection schedule for three years following the last substantiated complaint. Chief Magsamen stated the Fire Department would conduct inspections on five to ten units per week to make sure they are in compliance, and if substantiated, they would be put on a yearly inspection for three years. Chief Magsamen reviewed Sec. 19-17, Fees. All inspection fees shall be paid by the owner prior to the issuance of a Certificate of Inspection. Any registration and inspection fee not paid within 30 days would be deemed a violation. The following fee changes were reviewed: (a) A$10.00 annual registration fee shall be charged for each rental unit. (b) There will be a $200.00 fee for failing to annually register all rental units within a rental property. (c) A re-inspection fee of $100.00 per unit if not in compliance will be charged for the first re-inspection and if not in compliance will be charged for all subsequent re- inspections. After three re-inspections, a citation could be issued for violation of the city ordinance. Chief Magsamen stated the Fire Department will work with the landlords and advertise the changes in the newspaper, Government Access Channel and put the information on the city's Web site. Councilperson Jordan stated the landlords met with representatives from Council Bluffs. Not all the landlords are happy with the changes, but they felt if it worked in Council Bluffs it should work here. Murphy now present at 4:45 p.m. Joel Harris stated he feels the $10.00 annual registration fee per unit is a substantial increase. Mr. Harris stated he did not think the landlords understood it would be $10.00 per unit, but that the landlords think it is going to be $10.00 per building. Mr. Harris stated he definitely feels this was a miscommunication, and if the landlords knew it was $10.00 per unit and not $10.00 per building, they would be at this meeting. Moved by Berry, seconded by Murphy to place the Housing Code Ordinance on the July 9, 2001 council agenda for the first reading. Ayes: Three. Motion carried. With t no further business the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 25, 2001 4:25 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Getty. Members absent: Berry. Mayor Pro Tem Harold Getty sat in for Councilperson Berry. Moved by Murphy, seconded by Anders that the Agenda, as amended to amend Item 2 to read, "Request of Police Chief to hire a Clerk II from a current Clerk II Civil Service List," be approved. Ayes: Three. Motion carried. The request of the Police Chief to hire two police officers the second week of July 2001 and two police officers the third week of August 2001 was reviewed. The Police Department is presently running background checks and pre-employment inquires on potential employees. The positions have been budgeted for Fiscal Year 2002. Moved by Murphy, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to hire a Clerk II from a current Clerk II Civil Service List was reviewed. The clerk position in the Tri-County Drug Task Force is funded 75 percent by the Tri-County Drug Task Force grant and 25 percent is funded with Tri-County forfeiture money. The Police Department just received notification that the position will not be funded in FY02. Shirley Heiple, Secretary in the Investigation Department, has announced her retirement effective July 31, 2001. The Police Department is proposing to replace the Secretary's position with a Clerk II, and that person will provide clerical needs for both the Tri-County Drug Task Force and the Investigation Division. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to continue with the Opticom Traffic Control System for the intersections along the Mullan and Logan corridor, Broadway from Park Road to Parker Street and portions of West Mullan Avenue at a cost of$20,000.00 was reviewed. Fire Chief Frank Magsamen stated that the process of installing the Opticom Traffic Control System has been ongoing for three years, and a number of the traffic lights have already been changed. The system changes the red traffic signal light to green in heavily traveled areas. There is $40,000.00 presently budgeted in the Capital Improvement Program for Fiscal Year 2002. The Fire Department would like to proceed in two phases. The first phase will be approximately $20,000.00 worth of upgrades and then re-evaluate the capital improvement needs for the rest of the year. The intersections would be along the Mullan and Logan corridor, Broadway from Park Road to Parker Street and portions of West Mullan Avenue. The Traffic Operations Department provides installation and maintenance. The price includes panels and detectors. The project would include about ten intersections. All new intersections, such as Martin Luther King Jr. Drive and Idaho, have the Opticom Traffic Control System. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief to hire three firefighters from a current Civil Service List was reviewed. There are twenty candidates on the Civil Service List. Fire Rescue has budgeted 116 positions for Fiscal Year 2002. They are currently at 114 positions due to the retirement of Shawn Burt and Mike Fristo. The Fire Chief is requesting to fill three positions due to the six weeks training requirement the new recruits must go through to qualify to provide emergency services for Fire Rescue. The two firefighters retiring are Roy KastIi and Gerald Schmitz. There are two other potential positions that may create vacancies during August 2001. The Fire Chief is recommending to hire three personnel in July 2001 to reduce the potential of overtime to maintain its current emergency response. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 29, 2001 4:30 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Berry, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief to sell an inspection car was reviewed. Fire Chief Frank Magsamen reported the vehicle is a 1992 Chevy Caprice formerly used as a police car. Chief Magsamen stated that there are problems with the engine and the transmission needs to be replaced. Chief Magsamen suggested that an advertisement be placed in the paper requesting informal bids for the vehicle. Moved by Anders, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to increase ambulance fees was reviewed. On June 1, 1998, the City Council approved an increase in ambulance fees for Waterloo Fire Rescue. The fee increase was approved to cover the cost of operations. Since that time, Fire Rescue has continued to see an increase in operational costs. Fire Rescue is requesting that the following increases be approved effective July 1, 2001: Current Fees Proposed Fees Non-emergency transport $175.00 $225.00 Emergency basic transport $200.00 $275.00 Emergency advanced life transport $300.00 $375.00 Fire Chief Frank Magsamen stated that Fire Rescue has incurred increases in personnel and fuel costs and increased costs for'equipment. Chief Magsamen stated that Medicare/Medicaid only pays 80 percent of the costs for transports. Councilperson Anders asked if the new rates would apply to the city's 28E Agreements, and Chief Magsamen responded they would apply to the 28E Agreements if Fire Rescue personnel transports the patient. Councilperson Berry stated she would have a problem raising the fees if they would not apply to the 28E Agreements. Councilperson Berry stated that in order to support the fee increases, she would need to know that the city will Iook at the fees charged with the 28E Agreements. Councilperson Berry stated she is just thinking about the taxpayers of the city. CounciIperson Murphy stated that 28E Agreement issue is a separate issue and the council should discuss the fees when approving the 28E Agreements. Chief Magsamen stated he recommends that the city review the 28E Agreements with other EMTs in the area. Councilperson Anders asked that Chief Magsamen work with the Public Safety Committee so that they have a good understanding of the 28E Agreements. Moved by Anders, seconded by Murphy that the proposed ambulance fees be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. The request of the Fire Chief to purchase a new fire truck in FY 2002 was reviewed. Chief Magsamen reported that it would cost approximately $350,000 to purchase a new fire truck. Moved by Murphy, seconded by Berry that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 14, 2001 3:41 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. The meeting was scheduled to start at 3:10 p.m. but was delayed due to an earlier meeting. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders, seconded by Berry that the request of the Police Chief for authorization to seek bids for ammunition supplies be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders, seconded by Berry that the request of the Police Chief for authorization to seek bids for photographic supplies and processing be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders seconded by Berry that the request of the Police Chief for authorization to seek bids for uniforms and supplies be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief to promote one sergeant was reviewed. Sergeant Larry Coffin recently had open heart surgery and has applied for disability retirement. Sergeant Coffin has been off work on medical leave since March 19, 2001, and the Police Department does not expect him to return to duty. The Police Department has estimated it will cost $2,678.00 in recall over time for the rank of sergeant during May and June. The cost to promote one sergeant Air two months is $347.00, which would be a savings of$2,331.00 for the two month period. *pile a sergeant promotion will mean an additional sergeant position for one month, the Police Department feels the cost to cover the position is more than offset by several unfilled police officer positions within the department. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 3:44 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFt FY COMMITTEE May 7, 2001 3:00 p.m. Council Chambers Members present: Chairperson Anders,Berry. Members absent: Krizek. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Police Chief for authorization to initiate the Civil Service process for the position of sergeant was reviewed. The Police Department anticipates several retirements in FY02 and FY03. These retirements involve ranking personnel in the ranks of captain, lieutenant and sergeant. The Police Department feels it is important to have active civil service promotional lists in place from which to make promotions in order to fill vacancies as they occur. The civil service promotional list for the rank of sergeant will expire on December 20, 2001, and the Police Department anticipates several sergeant promotions in 2002 and 2003. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Berry. Motion carried. The committee reviewed public safety overtime. Fire Chief Frank Magsamen stated that the Fire Department's overtime line item for FY02 is over budget. Chief Magsamen stated that the other option in lieu of overtime is to take equipment out of service when the department is short staffed due to vacations or illnesses. Chief Magsamen reported that over 50 firefighters have agreed to compensation time in lieu of overtime. Chief Magsamen stated that taking an engine out of service would reduce the initial response time depending on which truck is taken out of service. Councilperson Anders stated that there have been meetings to discuss the Fire Department's overtime without resolving the issue. Moved by Anders, seconded by Berry that the public safety overtime issue be forwarded to the full council for adoption of a resolution. Prior to a vote on the above motion,the following comments were heard. Councilperson Jordan stated he would like to schedule a council work session to discuss response time. Councilperson Anders stated that they have presented a plan in which public safety and response time would not be jeopardized. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Absent: Krizek. Motion carried. In answer to a question, Police Chief Tom Jennings stated that the Police Department has expended 75 percent of its over time through April 30, 2001. With no further business before the committee, it was moved by Anders, seconded by Berry that the meeting be adjourned at 3:12 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE April 9, 200I 3:40 p.m. Council Chambers Members present: Chairperson Anders, Berry, Getty. Members absent: Murphy. Mayor Pro Tem Harold Getty sat in for Councilperson Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to promote one captain, one lieutenant and two sergeants was reviewed. The Waterloo Police Department currently has one captain vacancy due to the recent retirement of Captain Steve Witt. The Police Chief is requesting authorization to promote one lieutenant to till the vacancy. This promotion will create a vacancy in the sergeant rank, and there is presently a sergeant vacancy. In addition, a current sergeant has applied for a disability retirement, which will create another vacancy. The captain, lieutenant and one sergeant promotion would be effective immediately, and the remaining sergeant promotion would be effective on or about May 1, 2001. The Police Department has estimated the cost for the promotions for the remainder of FY 200I at $2,609.00, and funding is available in the FY 200I Budget. The Police Chief feels the promotions are necessary to provide the necessary supervision in the command and supervisory ranks and to avoid recall overtime. Moved by Anders, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Berry that the meeting be adjourned at 3:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE March 12, 2001 4:10 p.m. Council Chambers Members present: Berry, Getty. Members absent: Anders, Murphy. Mayor Pro Tern filled in for absent members. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Anders, Murphy. Motion carried. The request of the Fire Chief for authorization to sell various pieces of Fire Department equipment was reviewed. Fire Chief Magsamen stated that the Fire Department has a 1974 truck that was reconditioned in the 1980s for use by the Northeast Iowa Hazardous Response Team. The Northeast Iowa Hazardous Response Team purchased a new trailer a few years ago. The Fire Department will seek bids for the truck, and the equipment will be removed and installed in the existing trailer. Chief Magsamen also requested authorization to sell the following equipment: 1967 truck, 1974 truck, 1992 former police car and various parts from a 1956 truck. The Fire Department will sell the vehicles and parts as scrap metal. Moved by Getty, seconded by Berry that the Fire Chief be authorized to sell the above described Fire Department equipment. Ayes: Two. Absent: Anders,Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:17 p.m. Ayes: Two. Absent: Anders, Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 19, 2001 4:05 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to install an air exchanger in the Police Department property evidence room at a cost not to exceed $1,200.00 was reviewed. The west property room is used to store drug evidence, including seized drugs, narcotics and marijuana. The odors and smell emanating from this area is extremely irritating, and employees cannot work in the area for extended periods. City maintenance personnel have reviewed this matter and provided estimates to purchase and install the air handling equipment. It is estimated the equipment can be purchased and installed by maintenance staff for approximately $1,200.00. Funds are available in the Police Department Building Maintenance line item. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:10 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 12, 2001 4:30 p.m. Council Chambers Members present: Chairperson Anders, Murphy. Members absent: Berry. Moved by Anders, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief to construct a wall in the Police Department basement area to expand the property evidence storage area was reviewed. The property evidence storage area on the third floor of the Police Department is full, and there is a need to expand the evidence storage area in order to maintain enough storage capabilities for evidence that is maintained for criminal trials and court appeals. There is an area in the Police Department's basement area that could be utilized, but a wall will need to be constructed in order to maintain security of the evidence. Part of the area that is being considered will still have to be assessed by other police department personnel, and the new wall is necessary to maintain security and ensure evidence control. The Police Department is requesting authorization to outsource the construction project. The following quotes were received for construction of the wall: Bidder Bid Amount Jerry's Building &Remodeling $1,925.00 Eherenman Construction $2,865.00 Funding is available in the City Hall Capital Improvement Fund and/or the Police Department building maintenance line item. Moved by Anders, seconded by Murphy that the Police Department be authorized to construct a wall in the Police Department's basement area to expand the property evidence storage area at a cost of$1,925.00. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Anders that the meeting be adjourned at 4:34 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE February 5, 2001 4:06 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Murphy, Berry. The meeting was moved from 3:30 p.m. to 4:06 p.m. due to a lack of a quorum, and Mayor Pro Tem Getty sat in for the absent members. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy, Berry. Motion carried. The following bids received for ballistic body armor for the Police Department were reviewed: Bidder Bid Amount Keepers Second Chance $76,265.70 TriFlex Level II Uniform Den ABA 1000+ or $59,250.00 ABA Extreme $69,750.00 Kent Smock Second Chance $71,208.90 TriFlex Level II The Police Department received bids from six vendors for ballistic body armor for police officers. The bids requested Threat Level II vest for all officers and an option for Threat Level IIIA inserts for the tactical unit members. The bids requested were for a five-year period. Three of the vendors did not submit bid prices beyond 2002 and those bids were rejected. It was the recommendation of the Police Chief that the bid from Kent Smock, Second Chance TriFlex Level II, at a five year cost projection of$71,750.90 and the bid from Kent Smock, Second Chance for the Threat Level IIIA at a cost of$385.00 be accepted. The Police Chief is recommending that 45 vests be replaced prior to July 1, 2001 and another 45 vests be replaced after July 1, 2001. The cost to replace 45 vests at the recommended bid price of $447.00 each is $20,115.00 or $40,230.00 for 90 vests. Funds are presently available in the bonding program for this fiscal year to cover the initial cost of 45 vests, and the Police Department has requested funding in the FY 02 bond program to cover the cost of vests purchased after July 2001. Moved by Anders, seconded by Getty that the bid from Kent Smock at a cost of$447.00 each be approved and the Police Department authorized to purchase 45 vests prior to July 1, 2001 and 45 vests after July 1, 2001. Ayes: Two. Absent: Murphy, Berry. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:10 p.m. Ayes: Two. Absent: Murphy, Berry. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE January 2, 2001 3:45 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moyed by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief to initiate a promotional examination for the position of Fire Engineer was reviewed. The current Civil Service list expired on December 16, 2000. The list will be used for promotions over the next two years. The list is also used to fill positions when fire engineers are off for personal time. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 3:47 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk