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HomeMy WebLinkAbout2000 PUBLIC SAFETY COMMITTEE December 18, 2000 4:25 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Berry, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint an Administrative Secretary was reviewed. The Administrative Secretary for the Police Department resigned on June 30, 2000 to accept a new position. Since that time the Police Department has been filling the position with a temporary from Kelly Services. Moved by Murphy, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Berry that the meeting be adjourned at 4:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE December 11, 2000 3:45 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Murphy, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to promote two lieutenants and one sergeant was reviewed. The Police Department currently has two lieutenant and two sergeant vacancies. The vacancies have left the department short in supervisory positions that need to be filled in order to provide adequate supervision and reduce overtime recall cost to fill the vacancies. Since September 1, 2000 through November 26, 2000, the department has expended $5,264.00 in recall overtime to replace the lieutenant vacancy with sergeants. The estimated additional cost to promote two lieutenants and one sergeant is $5,700.00. Funds are available in the police department's FY 01 budget to fund the positions. There is one entry level positions that is funded at a base, entry-level salary of$30,888.00 that is budgeted in the FY 01 budget that the police department does not anticipate filling during FY 01 as the testing process will not be completed until April 2001. The police department is proposing that the costs of the promotions be covered by the unfilled entry-level vacancy. Moved by Berry, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 3:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE December 4, 2000 4:00 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to seek bids for ballistic vests was reviewed. The Police Department issues ballistic vests to officers of the department. The manufacturer guarantees the ballistic vests for five years, and the department has several vests that are in need of replacement or will soon need to be replaced. As the ballistic vests are essential safety equipment, the Police Department needs to consider their replacement and evaluate the best available and reasonable product for the department. The department is evaluating and identifying ballistic vests needs and funding sources. Moved by Murphy, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to initiate a promotional process for Medical Officer was reviewed. The vacancy is due to the transfer of a Medical Officer to a Lieutenant's position. This is not an additional position, but is a budgeted position with no increase in personnel cost. The Fire Department has three Medical Officer positions, one for each shift. The position has been vacant for about a month and a half. If the position is not filled, the Fire Department will have to pay out of rank pay to cover the position. Moved by Murphy, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Berry that the meeting be adjourned at 4:20 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE November 20, 2000 3:30 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Acting Police Chief to establish a fee schedule for police reports and photographs was reviewed. The following fee schedule was reviewed: Single Case Fees $10.00 -For first 20 pages of a case $ .25 -For each page over 20 pages up to 100 pages $30.00 -Per hour for cases over 100 pages Multiple Case Fees $10.00 -For the first 5 cases requested $ 5.00 -Per case for anything over 5 cases Computer Searches $20.00 -Per search per address Photographs $10.00 -Per photograph for 11"x 11" The Police Department feels the fee schedule adequately covers their cost to produce the reports and photographs, respond to and investigate the incidents, tabulate the information, file, store and reproduce the documents. The Police Department is not increasing any fees, but is requesting that the present schedule be adopted by the city council and establish the schedule in writing to avert any potential judicial challenges. The judicial system is beginning to challenge the fee schedule, and the challenge is based on adopted policy setting the fee schedule. Moved by Anders, seconded by Berry that the present fee schedule for police reports and photographs be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 3:39 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk '1 PUBLIC SAFETY COMMITTEE October 23, 2000 4:05 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to appoint three Firefighters to Fire Engineer from an existing Civil Service list was reviewed. The vacancies are due to retirements and promotions. The current Civil Service list will expire in December 2000. Councilperson Getty asked if Fire Rescue will be short three firefighters and if Fire Rescue will be requesting to fill the three vacant firefighter positions. Fire Chief Frank Magsamen responded that he will not be requesting to fill these vacant positions as four firefighter positions were not funded in the FY2001 Budget. Moved by Anders, seconded by Berry that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:10 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE August 28, 2000 3:55 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Berry, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Acting Police Chief for authorization to initiate a non Civil Service selection process for Administrative Secretary was reviewed. The position is vacant due to a resignation on June 30, 2000. There are presently several areas of the Police Department without secretaries to support those areas of operations, and police officers many times are performing secretarial or clerical duties. These areas include: the Patrol Division Commanders, Community Services, and Investigation Division Commanders. The Police Department will provide secretarial support to these areas by utilizing the administrative secretary assigned to the Police Chief. Moved by Murphy, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Acting Police Chief for authorization to appoint a Captain from a current Civil Service list was reviewed. Police Chief Bernal Koehrsen has applied for a duty related disability and his application is pending before the Municipal Fire and Police Retirement System. Chief Koehrsen is presently using accrued vacation and is expected to retire with either a duty related disability or a disability retirement. With the appointment of Tom Jennings as Acting Police Chief, the Police Department is short one captain position, which is the Uniform Patrol Commander's position. If a chief was appointed from outside, there would be four captains for a short period of time until one of the captains retires. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Berry that the meeting be adjourned at 4:02 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE August 21, 2000 4:10 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Murphy, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote three Lieutenants from a current Civil Service List was reviewed. The promotions are necessary to fill three Lieutenants who were promoted to Captains. Moved by Murphy, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Acting Police Chief for authorization to purchase a Livescan Printrak Investigative Work Station was reviewed. On July 10, 2000, the city council approved a grant with the Governor's Office of Drug Control in the amount of$19,500.00, with a required city match of$4,875.00. The grant will be used to purchase the Livescan Printrak Investigative Work Station, which will allow officers to have access to a statewide database of photographs. Funds are available in the Police Department's forfeiture line item to cover the match cost. Moved by Anders, seconded by Murphy that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Berry that the meeting be adjourned at 4:20 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 17, 2000 3:45 p.m. Council Chambers Members present: Chairperson Anders, Getty. Members absent: Murphy, Berry. The meeting was called to order by Chairperson Anders at 3:59 p.m., and Councilperson Getty, as Mayor Pro Tem, filled in for the absent members. Moved by Getty, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy, Berry. Motion carried. The request of the Fire Chief for authorization to promote two Battalion Chiefs and three Captains was reviewed. The vacancies for the position for Battalion Chief are due to the retirement of the Assistant Fire Chief and a Battalion Chief. A Captain position is vacant due to a retirement, and it is anticipated that two Captains will be promoted to Battalion Chief, which will leave three vacant Captains positions. Councilperson Anders asked if the positions were reviewed to see if it is possible to decrease the number of employees through attrition. Fire Chief Frank Magsamen reported that the Fire Department was reorganized a few years ago, and this is the level of staff that was recommended at that time. Chief Magsamen stated that the department is currently short-staffed, and he does not recommend a lower number of personnel as it is essential to have a Battalion Chief and Captain for each shift. Moved by Getty, seconded by Anders that the request of the Fire Chief for authorization to promote two Battalion Chiefs and three Captains be approved. Ayes: Two. Absent: Murphy, Berry. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Getty that the meeting be adjourned at 4:03 p.m. Ayes: Two. Absent: Murphy,Berry. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE July 10, 2000 3:35 p.m. Council Chambers Members present: Chairperson Anders,Berry. Members absent: Murphy. Moved by Anders, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to appoint a Police Sergeant from a current Civil Service list was reviewed. Sergeant Heinz Hoffmann will retire from the Police Department effective July 21, 2000, and the Police Chief would like to fill this vacancy with a promotion to the rank of sergeant. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to seek Requests for Proposals for ambulance billing was reviewed. Waterloo Fire Rescue ambulance billing is being provided by Sweet Computer Services. The current contract has been in effect since 1997. The contract is at 8.5 percent of revenues collected less write-offs. Fire Rescue has been pleased with Sweet Computer Services performances over the past several years. They are currently collecting 80 percent of accounts billed less write-offs, which is above the national average of 76 percent. Today, there are several companies that provide billing services for agencies such as Waterloo Fire Rescue. The Office of Inspector General has recently made a recommendation for agencies to enter into contracts with a flat fee per claim agreement or other flat fee arrangements. This is in response to third party billing agencies adding additional fees or false claims to increase revenue. Moved by Berry, seconded by Anders that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief to purchase three automatic external defibrillators and training, and software required to perform evaluations for use of the automatic external defibrillators for a total cost of$11,380.00 was reviewed. Nationally, Automatic External Defibrillators (AED) are being used by trained firefighters before the arrival of paramedic units. Locally, they are being used to save lives in businesses and offices such as the Statehouse. Waterloo Fire Rescue is currently training firefighters so the entire department will be able to use the external defibrillators. Firefighters now carry equipment to start treatment before or in conjunction with the paramedics on the scene. The AEDs would further enhance the firefighters' ability to care for citizens and increase the possibility of survival from cardiac arrest. With each passing minute before defibrillation the chance for survival drops 10 percent. Waterloo Fire Rescue will use current bond money to purchase three Automatic External Defibrillators and the training aid needed for the quarterly checks and training for the department and the software required to perform evaluations for use of the AEDs as required by law. The total cost to purchase the AEDs and software from Medtronic Physio-Control is $11,380.00. Moved by Anders, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 3:50 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 26, 2000 4:05 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Berry, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to increase the ambulance rate per loaded mile from $4.50 to $5.00 was reviewed. In order to start a smooth transition for the new federally regulated fee schedule for ambulance services, the Fire Chief is requesting an increase in ambulance service rate per loaded mile from $4.50 to $5.00. As part of the Balanced Budget Act of 1997, all ambulance supplies will be placed on a fee schedule, which will go into effect on January 1, 2001. These changes will be phased in over a 3-year period, basing 20 percent of reimbursement on the new schedule in 2001, 50 percent in 2002, 70 percent in 2003 and 100 percent in 2004. At this time, Health Care Financing Administration (HCFA) has not released the new rates for transport, but they have released what they intend to pay for loaded mile. As each change is made in the fee, Fire Rescue will not see a change in what HCFA will pay for six month because we must show a six-month history of billing all carriers, including Medicare, the same amount. The current amount of revenue generated through ambulance service is $65,000.00 per year. The revenue generated from ambulance service does not fully cover the city's ambulance operations, with the city providing approximately $100,000.00 to cover ambulance operations. The city is obligated by law to write off some of the charges as participating providers tell the city what they will pay for the services. Moved by Berry, seconded by Anders to approve the proposed ambulance rate per loaded mile from $4.50 to $5.00 and forward to full council for approval. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:17 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 12, 2000 4:00 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Anders, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to appoint four Firefighters from a current Civil Service list and initiate a Civil Service open examination process for Firefighters was reviewed. There will be seven vacancies in the Fire Department on August 1, 2000 due to retirements, resignations and a disability leave. The applicants on the current list have been contacted, and approximately four are still interested in the position of Firefighter. The Fire Department will hire four new Firefighters in July and initiate a Civil Service process to fill other vacancies. The new job description for Firefighter will no longer require applicants to have EMT certification, but they will be required to obtain the EMT certification within one year of hire at their own expense. Moved by Anders, seconded by Berry that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief for authorization to promote two current Firefighters to Fire Engineer was reviewed. Stan Mingus and Marty Weeks are on the current Civil Service list. A vacancy was created due to a disability retirement. Marty Weeks will fill the position created by the disability retirement. Stan Mingus will remain at his present position as Medical Coordinator. Marty Weeks will receive an increase in his base wage, and Stan Mingus will remain at his current salary. Moved by Anders, seconded by Berry that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Berry that the meeting be adjourned at 4:10 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE June 5, 2000 4:20 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Anders, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders, seconded by Berry that the request of the Police Chief to seek bids for uniforms and related supplies for FY 2001 be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders, seconded by Berry that the request of the Police Chief to seek bids for ammunition supplies for FY 2001 be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Anders, seconded by Berry that the request of the Police Chief to seek bids for crime lab supplies and photographic processing and printing of film for FY 2001 be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:28 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk PUBLIC SAFETY COMMITTEE May 22, 2000 4:10 p.m. Council Chambers Members present: Chairperson Anders, Berry. Members absent: Murphy. Moved by Anders, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief to approve a grant in the amount of $5,401.00 from the Iowa Department of Transportation for Advantage Safety Software to allow three vehicles to electronically enter traffic citation data into a computer was reviewed. The grant was originally applied for by the Black Hawk County CJIS agencies. The CJIS agencies were awarded the grant, but the IDOT requires that each individual agency sign an agreement. The Advantage Safety equipment will provide for three police vehicles with the equipment to electronically enter traffic citation data into a computer. Total grant award to the Waterloo Police Department is $5,041.00, which requires a 20 percent match of $1,008.20. Moved by Berry, seconded by Anders that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Anders that the meeting be adjourned at 4:13 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk l PUBLIC SAFETY COMMITTEE January 18, 2000 5:20 p.m. Council Chambers Members present: Chairperson Anders, Murphy, Berry. Moved by Anders, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to purchase 55 new dress uniform blouses at a cost of $11,000.00 was reviewed. The dress uniform blouses are for limited use such ceremonies, special events and inspections. The dress uniform blouses must be provided as part of the bargaining agreement. The current budget allows for expenditure of$130.00 per person, which will not cover the total cost of purchasing the blouses. The Fire Department will finance the remaining cost with funds received from the sale of equipment a few years ago. Moved by Anders, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote a Medical Officer to the position of Lieutenant was reviewed. The salary will remain the same as currently received by the Medical Officer. Moved by Murphy, seconded by Anders that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Murphy that the meeting be adjourned at 5:28 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk