HomeMy WebLinkAboutAECOM - Amendment No. 1 - Professional Services Agreement - CARES Act grant us of funds - 9.19.2022,4_C'OM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
AMENDMENT NO. 1 TO THE 12/20/21 CONSULTANT SERVICES AGREEMENT
FY 2021 CARES ACT PROJECTS
FAA AIP 3-19-0094-048
FAA AIP 3-19-0094-053
FAA AIP 3-19-0094-054
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
WHEREAS, a Consultant Services Agreement was entered into by the City of Waterloo (Client) and
AECOM Technical Services, Inc. (ATS) dated December 20, 2021, for completing projects
associated with the Cares Act Capital Improvement Projects; and
WHEREAS, the Client and ATS now desire to enter into a no cost Amendment No. 1 to separate
the projects by FAA Cares Grant Numbers, as requested by the Client.
NOW THEREFORE, it is mutually agreed to amend the original Consultant Services Agreement as
follows:
I. Project Description - No change. Original Consultant Services Agreement Attached
(Exhibit A)
II. Scope of Services - No change. Original Consultant Services Agreement Attached
(Exhibit A)
III. Compensation
A. Compensation for services for this project shall be a cost-plus fixed fee not -to -
exceed One Hundred Ninety -Nine Thousand Five Hundred Dollars ($199,500.00)
separated by FAA Grant Numbers shown below:
FAA AIP 3-19-0094-048
FAA AIP 3-19-0094-053
FAA AIP 3-19-0094-054
$ 34,700.00
$118,100.00
$ 46,700.00
See attached Exhibit B, Consultant Cost Summary.
IV. General Conditions
Except as specifically amended by this Amendment, Services shall be provided in
accordance with the Individual Project Agreement (Exhibit A) and the Consultant Services
Agreement for the Waterloo Regional Airport, entered between AECOM Technical
Services, Inc. ("ATS") and the City of Waterloo ("Client") dated February 4, 2020.
APPROVED: APPROVED:
CITY OF WATERLOO, IOWA AECOM TECHNICAL SERVICES, INC.
fih +tar
By By
Quentin M. Hart, Mayor Douglas W. Schindel, P.E.
Associate Vice President
9/19/2022
Date Date
L:\Secure_DCS\Administration\AGREE\PROFWLO FY21 Cares Act Projects Amendment 1.doc
Exhibit A
AECOM
FY 2021 CARES ACT PROJECTS
FAA AIP 3-19-0094-048-2020
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
I. Project Description - See Attached Exhibit A, Scope of Services
II. Scope of Services - See Attached Exhibit A, Scope of Services
III. Compensation
A. Compensation for services for this project shall be a cost-plus fixed fee not -to -
exceed One Hundred Ninety -Nine Thousand Five Hundred Dollars ($199,500.00).
See attached Exhibit B, Consultant Cost Summary.
IV. General Conditions
Except as specifically amended by this Individual Project Agreement, Services shall be
provided in accordance with the Consultant Services Agreement for the Waterloo Regional
Airport, entered between AECOM Technical Services, Inc. ("ATS") and the City of Waterloo
("Client") dated February 4, 2020.
APPROVED: APPROVED:
CITY OF WATERLOO, IOWA AECOM TECHNICAL SERVICES, INC.
c ., ,,4 ,, H--+ i ! W, iseetCD1
By By 1
Quentin M. Hart, Mayor Douglas W. Schindel, P.E.
Associate Vice President
12/20/2021
Date Date December 6, 2021
AECOM
EXHIBIT A
SCOPE OF SERVICES
FOR
FY 2021 CARES ACT PROJECTS
FAA AIP 3-19-0094-048-2020
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
I. Project Description
The project is described as the projects associated with the CARES ACT Capital
Improvement Projects. Projects contained in this agreement are shown as follows:
• Terminal Building HVAC System Study and Design
• Hangar #1 and Hangar #2 Roof Repairs
• Hangar #3 Maintenance Shop LED Lighting
• Hangar #4 — Mold Remediation
• Installation of Exhaust Ventilation System and Code Modifications for ARFF Station
• CCTV Security System
• Paving of Hangar No. 4 and ARFF Parking Areas and Roadway Access.
II. Scope of Services
The work to be performed by ATS includes the following tasks:
1. Pre -Design Conference. This task consists of a pre -design conference called by
the Client and held between the Client, ATS and the FAA. The pre -design
conference will be conducted by conference call. The purpose of this conference is
to discuss various items relating to design parameters, airport safety, routing of
aircraft and equipment, sequencing of construction operations, environmental
considerations, and civil rights requirements. ATS will prepare and distribute an
agenda and the minutes of this meeting. The minutes will document the
requirements set forth in this pre -design conference. The project manager will be
in attendance.
2. Data Collection and Review. This task consists of the collection of existing data
applicable to this project and related to the proposed work site. The record
drawings of completed projects including the terminal building remodel and the
ongoing hangar project adjacent to Hangar No. 4, will be obtained.
3. Terminal Building HVAC System Review and Study Report. This task consists
of a field review of the existing airport terminal building HVAC system, including the
software used to control the system. Engineers will meet with airport staff to
discuss concerns and problems with the existing HVAC control system and field
review the system within the terminal building. A site review report will be
completed and form the basis for the terminal building HVAC final design. The
following elements are included in this task:
a. Conduct a site visit, including up to six hours on -site investigation, to
evaluate/diagnose existing ALO terminal HVAC systems, including controls
and electrical support systems, assess ARFF Building existing conditions,
and collaborate with internal/external service providers.
AECOM
b. Conduct a project kickoff meeting via teleconference to meet with Waterloo
Regional Airport management and maintenance staff to determine current
ALO terminal HVAC system controllability issues, establish project goals and
define action plan.
c. Kickoff meeting to be conducted in advance of the site visit to maximize site
visit efficiency and field time (minimize site visit meeting time).
d. Review the Waterloo terminal renovation project HVAC record drawings (in
AECOM possession).
e. Review the Waterloo terminal renovation project HVAC, control and operation
manual submittals.
f. Review the Waterloo terminal renovation project specification manual.
g.
Prepare a Preliminary Design Report, including recommendations and
associated cost opinion(s) for modification to existing ALO Terminal HVAC
systems and controls for improved performance and potential operating cost
reduction.
4. Field Survey and Mapping. This task consists of a field survey to collect the
following topographic information to assist in the preparation of the plans for the
project in the area of the Hangar No. 4 Parking Lot and the Airport Fuel Farm:
Existing Survey Control Network
Existing Pavement Edges, Pavement Type, and Pavement Joint Intersections
for PCC Pavement
Drainage Structures and Drainageways
Pavement Markings
Other Horizontal and Vertical Data Within the Survey Limits
5. Final Design. This task consists of the preparation of the final bid documents for
each identified project, including specifications, drawings (as required) and cost
estimates for the Hangar #1 and Hangar #2 Roof Repairs, Hangar #3 Maintenance
Shop LED Lighting, Hangar #4 Mold Remediation, CCTV Security System, Hangar
No. 4 Parking Lot, and the Terminal Building HVAC modifications. The final plans
and/or specifications will set forth the requirements of the design phase.
6. Final Project Specifications. This task consists of the preparation of
specifications for the project. The specifications will be in compliance with current
City of Waterloo, Federal Aviation Administration and Iowa Department of
Transportation requirements in effect at the time the specifications are prepared.
We anticipate that bid packages will be prepared for seven projects: Hangar #1
and Hangar #2 Roof Repairs, Hangar #3 Maintenance Shop LED Lighting, Hangar
#4 Mold Remediation, ARFF Station Exhaust and Code Modifications, Hangar No.
4 Parking Lot Improvements, CCTV Security System, and the Terminal Building
HVAC modifications.
7. Airspace Submittal. This task consists of preparation and submittal of FAA 7460-
1 forms electronically through the FAA's OEAAA website for temporary construction
items, including contractor's staging area, access routes, work area limits and
construction equipment. Air space forms will be submitted during design phase of
project once element locations are defined for FAA determinations to be received
AECOM
prior to anticipated construction start. Prior to making the 7460-1 submittal, plans
showing the study point shall be provided for FAA review.
8. Estimate of Probable Construction Cost. This task consists of the preparation of
an estimate of construction cost based upon the plans and specifications. This
statement of probable construction cost prepared by the Consultant represents the
Consultants best judgment as a design professional at the time the estimate is
drawn. It is recognized, however, that neither the Consultant nor the Client has any
control over the cost of labor, materials or equipment; over the contractor's method
of determining bid prices; or over competitive bidding or market conditions.
Accordingly, the Consultant cannot and does not guarantee that bids will not vary
from any Statement of Probable Construction Cost or other cost estimates
prepared by the Consultant.
9. Quality Review. This task consists of the quality review of work elements on the
project. During the course of this project, quality reviews will be conducted by
senior technical personnel not directly involved in the project.
10. Bid Assistance. This task consists of assisting the Client in advertising for bids,
conducting the bid opening on -site, providing answers and interpretation of the bid
documents to questions from bidders, analyzing the bids received, and preparing a
recommendation of award to the Client. Project will be bid as five (5) separate bid
packages. The following documents will be provided as part of this task:
• Pre -Bid Conference Agenda and Minutes
• Addenda
• Tabulation of Bids
• Letter of Analysis of Bids and Recommendation of Award
11. Bid Document Interpretation. This task consists of answering bid document
interpretation questions from bidders, preparing and issuing any required addenda.
12. Resident Review. This task consists of limited on -site construction review at key
critical construction operations to observe construction operations to determine
compliance with contract documents. Site reviews will be documented in a
construction journal. Coordination with airport tenants related to this project will be
the responsibility of the Client. It is anticipated that this task is limited to 120 hours
of on -site review for the seven projects.
13. Labor and Payroll Reports. This task consists of reviewing weekly labor and
payroll reports for compliance with Davis -Bacon Act, conducting on -site employee
interviews, conducting E.E.O. site inspections and completion of GSA Form 1445.
Original documents will be submitted to the Client at completion of project for
storage.
14. Project Closeout. This task consists of assisting the Client with project completion
and final closeout documentation from the Contractor for the FAA by providing the
required documentation as identified in the CARES Act FAQ and Sample Closeout
Report provided by FAA Central Region on December 10, 2020.
• Summary of DBE Utilization
• Final Construction Report
• As -Built Record Drawings
AECOM
15. Record Drawings. This task consists of providing the Client with a copy of record
drawings of the construction plans for the project based on the construction
observation records of the review staff and contractor showing those changes
made during construction considered significant. Two copies of the record
drawings in electronic and reproducible format will be provided to the Client. One
electronic copy would be for the FAA. Electronic drawings shall be in MicroStation
V8 format.
16. Project Administration. This task consists of office administration and
coordination of the project. Interoffice meetings, general day-to-day administrative
responsibilities, and typing of interoffice memoranda and minutes of meetings are
included in this task.
L:\Secure_DCS\Administration\AGREE\PROFWLO 2021 CARES Projects (REV 1).doc
Exhibit B
FY 2021 CARES ACT PROJECTS
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0048-2020
Engineering Services
Consultant Cost Summary
Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 152 $96.75 $14,706.00
Project Professional 420 $72.40 $30,408.00
Staff Professional 218 $52.70 $11,488.60
Professional 80 $31.90 $2,552.00
CADD Operator II 0 $37.45 $0.00
CADD Operator I 208 $24.00 $4,992.00
Senior Technician 136 $43.60 $5,929.60
Technician 16 $30.35 $485.60
Project Support 90 $36.55 $3,289.50
1320
II. Payroll Burden and Overhead Costs
III. Direct Project Expenses
130.70%
Category Units Rate/Unit Amount
Mileage 2400 0.560 1,344.00
Per Diem 1 50.00 50.00
Lodging 1 90.00 90.00
B/W Copies 1,000 0.06 60.00
Color Copies 100 0.22 22.00
Plan Copier 50 0.50 25.00
EDM Equipment 4 12.50 50.00
GPS Equipment 8 25.00 200.00
Miscellaneous, Other 1,700.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (15% of Items I & II) Rounded
VIII. Maximum Amount Payable
Rounded
$73,851.30
$96,523.65
$3,541.00
$173,915.95
$173,900.00
$0.00
$173,900.00
$25,600.00
$199,500.00
Exhibit B
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0048-2020
Engineering Services
Staff Hour Estimate
Item
No.
Description
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD
Operator II
CADD
Operator I
Senior
Technician
Technician
Project
Support
Totals
1
Pre -Design Conference
2
2
4
2
Data Collection and Review
8
8
8
4
28
3
Terminal Building HVAC System Study
8
88
16
8
16
136
4
Field Survey and Mapping
8
16
16
40
5
Final Design
24
160
80
60
120
444
6
Final Project Specifications
16
80
40
40
176
7
Airspace Submittal
4
8
12
8
Estimate of Probable Construction Costs
4
8
4
2
18
9
Quality Review
12
12
10
Bid Assistance
8
16
24
11
Bid Document Interpretation
4
16
20
12
Resident Review
40
40
20
20
120
240
13
Labor and Payroll Reports
16
16
14
Project Closeout
8
24
32
15
Record Drawings
2
8
80
90
16
Project Administration
16
12
28
Total Design Services
152
420
218
80
0
208
136
16
90
1320
Exhibit B
FY 2021 CARES ACT PROJECTS - Maintenance Projects - Hangars 1,2,3 & 4
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0048
Engineering Services
Consultant Cost Summary
Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 39 $96.75 $3,773.25
Project Professional 64 $72.40 $4,633.60
Staff Professional 38 $52.70 $2,002.60
Professional 16 $31.90 $510.40
CADD Operator II 0 $37.45 $0.00
CADD Operator I 32 $24.00 $768.00
Senior Technician 16 $43.60 $697.60
Technician 0 $30.35 $0.00
Project Support 12 $36.55 $438.60 $12,824.05
217
Payroll Burden and Overhead Costs 130.70% $16,761.03
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 500 0.560 280.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 200 0.06 12.00
Color Copies 30 0.22 6.60
Plan Copier 10 0.50 5.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 400.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (15% of Items I & II) Rounded
VIII. Maximum Amount Payable
Rounded
$703.60
$30,288.68
$30,300.00
$0.00
$30,300.00
$4,400.00
$34,700.00
FY 2021 CARES ACT PROJECTS - Maintenance Projects - Hangars 1,2,3 & 4
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0048
Engineering Services
Staff Hour Estimate
Item
No.
Description
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD
Operator II
CADD
Operator I
Senior
Technician
Technician
Project
Support
Totals
1
Pre -Design Conference
0
0
0
0
0
0
0
0
0
0
2
Data Collection and Review
4
0
0
0
0
0
0
0
0
4
3
Terminal Building HVAC System Study
0
0
0
0
0
0
0
0
0
0
4
Field Survey and Mapping
0
0
0
0
0
0
0
0
0
0
5
Final Design
4
24
16
12
0
16
0
0
0
72
6
Final Project Specifications
8
28
16
0
0
0
0
0
8
60
7
Airspace Submittal
0
0
0
0
0
0
0
0
0
0
8
Estimate of Probable Construction Costs
0
0
0
0
0
0
0
0
0
0
9
Quality Review
2
0
0
0
0
0
0
0
0
2
10
Bid Assistance
6
0
0
0
0
0
0
0
0
6
11
Bid Document Interpretation
2
0
0
0
0
0
0
0
0
2
12
Resident Review
6
4
4
4
0
0
16
0
0
34
13
Labor and Payroll Reports
0
0
0
0
0
0
0
0
0
0
14
Project Closeout
2
8
0
0
0
0
0
0
0
10
15
Record Drawings
1
0
2
0
0
16
0
0
0
19
16
Project Administration
4
0
0
0
0
0
0
0
4
8
Total Services
39
64
38
16
0
32
16
0
12
217
Exhibit B
FY 2021 CARES ACT PROJECTS - CCTV, HVAC & ARFF
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0053
Engineering Services
Consultant Cost Summary
Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 90 $96.75 $8,707.50
Project Professional 268 $72.40 $19,403.20
Staff Professional 126 $52.70 $6,640.20
Professional 48 $31.90 $1,531.20
CADD Operator II 0 $37.45 $0.00
CADD Operator I 128 $24.00 $3,072.00
Senior Technician 64 $43.60 $2,790.40
Technician 0 $30.35 $0.00
Project Support 45 $36.55 $1,644.75
769
II. Payroll Burden and Overhead Costs
III. Direct Project Expenses
130.70%
Category Units Rate/Unit Amount
Mileage 1400 0.560 784.00
Per Diem 1 50.00 50.00
Lodging 1 90.00 90.00
B/W Copies 600 0.06 36.00
Color Copies 40 0.22 8.80
Plan Copier 30 0.50 15.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 900.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (15% of Items I & II) Rounded
VIII. Maximum Amount Payable
Rounded
$43,789.25
$57,232.55
$1,883.80
$102,905.60
$102,900.00
$0.00
$102,900.00
$15,200.00
$118,100.00
FY 2021 CARES ACT PROJECTS - CCTV, HVAC & ARFF
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0053
Engineering Services
Staff Hour Estimate
Item
No.
Description
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD
Operator II
CADD
Operator I
Senior
Technician
Technician
Project
Support
Totals
1
Pre -Design Conference
1
1
2
2
Data Collection and Review
2
2
2
1
7
3
Terminal Building HVAC System Study
8
88
16
8
16
136
4
Field Survey and Mapping
0
0
0
0
5
Final Design
0
0
0
0
0
0
Terminal Bldg
10
40
32
24
48
154
ARFF Vehicle Modifications
24
32
8
64
CCTV
10
40
8
0
32
0
0
90
6
Final Project Specifications
4
40
16
16
76
7
Airspace Submittal
0
0
0
8
Estimate of Probable Construction Costs
2
2
0
4
9
Quality Review
6
6
10
Bid Assistance
2
8
10
11
Bid Document Interpretation
2
8
10
12
Resident Review
30
24
8
8
64
134
13
Labor and Payroll Reports
8
8
14
Project Closeout
4
8
12
15
Record Drawings
1
3
40
44
16
Project Administration
8
4
12
Total Services
90
268
126
48
0
128
64
0
45
769
Exhibit B
FY 2021 CARES ACT PROJECTS - Parking Lot
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0054
Engineering Services
Consultant Cost Summary
Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 23 $96.75 $2,225.25
Project Professional 88 $72.40 $6,371.20
Staff Professional 54 $52.70 $2,845.80
Professional 16 $31.90 $510.40
CADD Operator II 0 $37.45 $0.00
CADD Operator I 48 $24.00 $1,152.00
Senior Technician 56 $43.60 $2,441.60
Technician 16 $30.35 $485.60
Project Support 33 $36.55 $1,206.15
334
II. Payroll Burden and Overhead Costs
III. Direct Project Expenses
130.70%
Category Units Rate/Unit Amount
Mileage 500 0.560 280.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 200 0.06 12.00
Color Copies 30 0.22 6.60
Plan Copier 10 0.50 5.00
EDM Equipment 4 12.50 50.00
GPS Equipment 8 25.00 200.00
Miscellaneous, Other 400.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (15% of Items I & II) Rounded
VIII. Maximum Amount Payable
Rounded
$17,238.00
$22,530.07
$953.60
$40,721.67
$40,700.00
$0.00
$40,700.00
$6,000.00
$46,700.00
FY 2021 CARES ACT PROJECTS - Parking Lot
Waterloo Regional Airport
Waterloo, Iowa
FAA CARES No. 3-19-0094-0054
Engineering Services
Staff Hour Estimate
Item
No.
Description
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD
Operator II
CADD
Operator I
Senior
Technician
Technician
Project
Support
Totals
1
Pre -Design Conference
1
1
2
2
Data Collection and Review
2
6
6
3
17
3
Terminal Building HVAC System Study
0
0
0
0
0
0
4
Field Survey and Mapping
8
16
16
40
5
Final Design
0
32
0
8
24
64
6
Final Project Specifications
4
12
8
16
40
7
Airspace Submittal
4
8
12
8
Estimate of Probable Construction Costs
2
6
4
2
14
9
Quality Review
4
4
10
Bid Assistance
8
8
11
Bid Document Interpretation
8
8
12
Resident Review
4
12
8
8
40
72
13
Labor and Payroll Reports
8
8
14
Project Closeout
2
8
10
15
Record Drawings
3
24
27
16
Project Administration
4
4
8
Total Services
23
88
54
16
0
48
56
16
33
334