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HomeMy WebLinkAbout1998-2002 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, January 17, 2002 Rescheduled December meeting CALL TO ORDER Sonia Johannsen called the meeting to order at 7:30 a.m.on Thursday, January 17, 2002. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews 5. Johannsen D. Sturch A. Briddell D. Main L. Tack 5. Droste T. Schuler S. Van Deest TRUSTEES ABSENT: C. Andrews E. Buls L. Kemp STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron Van Der Meide, Finance Manager Peggy Trost OTHERS PRESENT: Brian Schoon Larry Meyer,President ATU 1192 APPROVAL OF AGENDA ACTION: MOTION MADE by S. Droste and SECONDED by H. Andrews TO ADOPT the following motion: THAT the agenda be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by H. Andrews and SECONDED by T. Schuler TO ADOPT the following motion: THAT the minutes of the September 27,2001 meeting of the Board of Trustees be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES FROM SPECIAL BOARb MEETING ACTION: MOTION MADE by H. Andrews and SECONDED by T. Schuler TO ADOPT the following motion: THAT the minutes of the October 23,2001 special meeting of the Board of Trustees be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: NONE Larry Meyer arrived 7:38 am ACTION ITEMS 1. Employee Recognition Recognition was given by W. Stephenson and M. Little to Larry Meyer for having been selected to be a bus driver at the Winter Olympics in Salt Lake City. ACTION: MOTION MADE by H. Andrews and SECONDED by D. Sturch TO ADOPT the following motion: THAT the Board commends Larry for being selected and representing the Authority MOTION CARRIED unanimously Ayes: Unanimous Nays: None 5. Van Deest arrived at 7:51 2. Adopt Transportation Improvement Plan, FY2003 W. Stephenson highlighted the project of METs Transportation Improvement Plan and then explained how it fits into the State Transportation Improvement Plan. ACTION: MOTION MADE by the Maintenance Committee TO ADOPT the following motion: THAT the Board ADOPTS the Transportation Improvement Plan, FY2003. MOTION CARRIED unanimously Ayes: Unanimous Nays: None 3. Adopt Budget Amendments R. Vander Meide explained the budget amendments that the Executive Committee is recommending. ACTION: MOTION MADE by the Executive Committee TO ADOPT the following motion: THAT the Board ADOPTS the budget amendments MOTION CARRIED unanimously Ayes: Unanimous Nays: None REPORTS Staff Reports Financial Report-Finance Manager R. Van Der Meide explained the December financial report. MET is still waiting for grant monies for the Prime Time Pass program. Good increase in specials was noted. He also explained the $14,000.00 surplus due to one of METs buses being in an accident and why it is counted as a depreciation item. Overtime in paratransit wages was noted due to the increased demand in the service.In summary, MET looks like it will end the year with about a $12,000.00 budget carryover. Operation Report-Assistant Manager M. Little made a quick review of year-to-date ridership for fixed route service. Fixed route is down less than 1%.If all specials, charters, Hawkeye and Uni ridership are included, ridership increases to 3.3%. Paratransit service is showing a 7.6% increase, with that service continuing to grow. He went over the revenue figures, noting that discounted passes were down 23% but that regular passes were up 29%. 10-ride ticket sales were up 11% from a year ago. Fare box revenue was up slightly as well. Committee Reports Administrative Committee- D. Sturch reported that Hugh Field had been awarded a one year contract (with option of 2 one year extensions)for MET's legal work. The committee is currently in labor negotiations for paratransit drivers. The committee is also working on the upcoming budget for METs next fiscal year,taking into consideration the funding cuts and the possibility of reducing some service. Transportation Committee- s. Droste reported that the committee has been reviewing ridership with the possibility of service cuts due to the reduction in METs funding. MET will be doing a passenger survey in February, getting an overall opinion of METs service. Maintenance Committee- T. Schuler reported that MET had gotten estimates on the leaks around the skylights and heating problems in the bus wash. Landscaping is done. Also looking at making repairs at Central Transfer. Funding has come through for making MET handicap accessible. OLD BUSINESS None NEW BUSINESS - ADJOURNMENT ACTION: MOTION MADE by D. Main and SECONDED by D. Sturch TO ADOPT the following motion: THAT the Board adjourns at 8:31 MOTION CARRIED Ayes: Unanimous Nays: None CHAIRMAN DATE /pt 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, March 22, 2001 CALL TO ORDER Sonia Johannsen called the meeting to order at 7:30 a.m. on Thursday, March 22, 2001. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews S. Droste D. Main L. Tack C. Andrews S. Johannsen T. Schuler 5. Van Deest E. Buls L. Kemp D. Sturch TRUSTEES ABSENT: D. Sterenchuk STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron Van Der Meide, Finance Manager Peggy Trost OTHERS PRESENT: Brian Schoon James Erks, consumer APPROVAL OF AGENDA Walt Stephenson suggested that Staff report be given first to allow Ron to get back with the audits. ACTION: MOTION MADE by H. Andrews and SECONDED by T. Schuler TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION MOTION MADE by H. Andrews. and SECONDED by D. Sturch TO ADOPT the following motion: THAT the minutes of the December 7, 2000 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None REPORTS Staff Reports Operations Report - Assistant Manager Mark Little reviewed the fixed route ridership report noting the decrease in ridership was due to the many days of inclement weather. The UNI Shuttle is doing well however, with some record numbers of riders. The new Crossroads route has good ridership in spite of the weather. There have been several new riders getting on at Tower Park. Transportation Committee is also considering amending Rt. 2 to allow for a stop at Fareway on San Marnan. Harold Andrews disagreed and expressed his concern with the increase of overhead and not enough new rides to support the change. Brian Schoon commented that his rural routes were also down in ridership due to the weather and the holidays. Paratransit ridership was also down a little, mostly again due to the weather. Walt Stephenson summarized the ridership for the Prime Time Service. While ridership, for the service remains steady the Waterloo cap of 325 rides has never been met. Because of the Waterloo monies carried over from last fiscal year there will be enough to finance for this fiscal year along with available soft monies. The City of Waterloo will not be providing any money for FY2002. Walt has applied for additional funding through HVAAA. If funding cannot be found service will have to be cut. ACTION ITEMS: Receive FY1999 and FY2000 Audit and Place on File Walt Stephenson summarized the audits from Bergen Paulsen. This is a favorable audit and is in very close accord with the end of year-of-year unaudited statements. MET was able to add to the bus replacement fund / carry-over fund producing an operating surplus. There were 3 Findings related to timely filing of federal reports. This again, is a favorable audit and places MET in a solid financial position. The financial picture for the next several years will be difficult. Walt does not want to use the surplus in operations. Instead, possible service reductions and fare increases need to be explored. Also noted was that the Amoco loan had been paid off and for the first time in a long time MET was debt free. S.Van Deest left at 8:17 ACTION: MOTION brought forth from the Executive Committee TO ADOPT the following motion: THAT the Board receives and places on file the FY1999 and FY2000 audits. MOTION CARRIED Ayes: Unanimous Nays: None T. Schuler left at 8:08 REPORTS-cont. Staff Reports Financial Report - Assistant Manager Ron Van Der Meide reviewed the February Financial Report, noting where MET was over and under budget. Chuck Andrews questioned the reason for being $19, 000.00 over budget with paratransit wages when it was previously reported that paratransit ridership had no increase. Mark Little stated MET was aware of the problem and it was being looked into. Ron concluded that MET would still have about a $10, 000 budget surplus. Walt Stephenson reported on next fiscal years budget. Several unknowns were noted: health insurance increases, business liability insurance, and the exact amount of federal assistance. With these unknowns and no increases in wages MET is projecting a $70, 000.00 deficit. Walt reminded the Board that MET was going into mediations on Friday and that whatever increase (if any) comes of it that would add to the deficit. It appears that service reduction and an increase in fares is a difficult but inevitable decision that the Board will have to make. Committee Reports Administrative Committee- The only action taken by the Committee was the FY1999 and FY2000 Audits. Transportation Committee- Sharon Droste reported that the Committee was discussing the use of MET busses for non-profit agencies. An action had been taken in the Committee to reduce trolley cost for non-profit agencies to $55.00. Mark Little reported that trolley was fully booked for charters for the summer months. Maintenance Committee - C. Andrews reported that the Committee was looking into repairing MET's leaking roof. The Bus Wash should be up and running by middle of April. Committee is still working with the UNI multimodal project. ACTION: MOTION MADE by E. Buls and SECONDED by S. Droste TO ADOPT the following motion: THAT the Board receives and files all reports MOTION CARRIED Ayes: Unanimous Nays: None OLD BUSINESS - None NEW BUSINESS - Harold Andrews noted that some Committees are out of balance. Some are overstaffed while others are very understaffed. Sonia asked for volunteers to switch from the Transportation Committee to either the Maintenance or Administrative Committee. Anyone wishing to switch should speak with Walt. AbJOURNMENT ACTION: MOTION MADE by H. Andrews and SECONDED by D. Sturch TO ADOPT the following motion: THAT the Board adjourns at 8:36 MOTION CARRIED Ayes: Unanimous Nays: None CHAIRMAN DATE /pt 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Tuesday, February 13, 2001 Special Board Meeting CALL TO ORDER Chairman Sonia Johannsen called the meeting to order at 7:34 a.m. on Tuesday, February 13, 2001. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews 5. Droste D. Main 5. Van Deest C. Andrews 5. Johannsen T. Schuler E. Buls L. Kemp D. Sturch TRUSTEES ABSENT: D. Sterenchuk L. Tack STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron Van Der Meide, Finance Manager Peggy Trost OTHERS PRESENT: Waterloo Mayor, John Rooff Brian Schoon James Erks, Consumer Sonia Johannsen turned to meeting over to Mayor Rooff. The Mayor gave a presentation on the Waterloo Renaissance Project from 7:34 am - 8:05 am. APPROVAL OF AGENDA ACTION: MOTION MADE by E. Buls and SECONDED by S. Droste TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None ACTION ITEMS: Action to approve the proposed FY 2002 Transportation Improvement Plan Walt Stephenson talked about the TIP projects for FY 2002, FY 2003 and FY2004. The first item is the General Operating, Maintenance and Planning which has both state and federal assistance. The rest of the projects are federally assisted. Item #2- Electronic Fare Collection System. This would allow comprehensive tracking of METs riders through a card swiping-type system. 1 Item #3-Building Accessibility Improvements. METs building would then be handicap accessible. Item #4-Ventilation Improvements. To replace the current system with a more efficient one for better ventilation throughout the office building. Item #5-Roof Replacement. METs current roof is over 20 years old and is in need of replacing. Item #6-Continuation of the Paratransit Lease. Item #7-Replacement of four Heavy Duty Busses. These would replace the 1986 Orion Busses Item #8-Replacement of five Medium Duty Paratransit Busses. This is in the FY2004 budget and would replace the aging paratransit busses. Item #9-Prime Time. Asking for an additional $10, 000.00 in each year over the next three fiscal years Item #10-UNI Multimodal Facility-is spread over the next three fiscal years and is broken into these phases: Program Manager, Architecture do Engineering, Busses, and Construction. Item #11-Riverfront Intermodal Project. This project is also is spread over the next three fiscal years and is broken into several phases. Items 2-5 are projects that would be funded with the State Pool of Projects that has been severely short on funding that is needed for its bus replacement requirements so the last couple of years these projects have been dropped in favor of funding busses. These items need to stay in the annual element until they are funded. Walt concluded with METs and the UNI projects figures being sound but that the Riverfront project's figures were still subject to change. Walt asked that the Board give the Maintenance Committee the authority to make amendments to the TIP as needed. ACTION: MOTION MADE by S. Droste and SECONDED by E. Buls TO ADOPT the following motion: THAT the Board adopts the Transportation Improvement Plan as reported and gives the Maintenance Committee the authority to make amendments to the TIP as needed. MOTION CARRIED Ayes: Unanimous Nays: None ADJOURMENT into Executive Session ADJOURNMENT Meeting was adjourned at ? a.m. CHAIRMAN DATE /pt 2 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, December 7, 2000 CALL TO ORDER Sonia Johannsen called the meeting to order at 7:30 a.m. on Thursday, December 7, 2000. A quorum was established by call of the roll. TRUSTEES PRESENT: C. Andrews L. Kemp D. Sturch E. Buls D. Main L. Tack S. Johannsen T. Schuler S. Van Deest TRUSTEES ABSENT: H. Andrews D. Sterenchuk S. Droste STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron Van Der Meide, Finance Manager Peggy Trost OTHERS PRESENT: Brian Schoon James Erks, consumer J.P. Golinvaux S. Van Deest arrived 7:36 APPROVAL OF AGENDA ACTION: MOTION MADE by E. Buls and SECONDED by T. Schuler TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by D. Sturch. and SECONDED by E. Buls TO ADOPT the following motion: THAT the minutes of the September 21, 2000 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None L. Kemp arrived 7:42 ACTION ITEMS: Adopt Revisions to the FY2001 Budget Ron Van Der Meide highlighted revisions in the 2001 Budget. He stated that MET had received notice that there would be an increase in the Federal Operating Grant so that figure was adjusted to $680,220.00. There were increases in medical expense, IPER5, FICA, workman's compensation and an increase in Operators wages which were all due mostly to the addition of the new Crossroads route. The increase in diesel fuel was also noted and revised. The Executive Committee recommended no increase on bus parts to see if MET is overspending in that area. Radio maintenance was revised due to a monthly an access fee of $378.00 that was not figured into the original budget. He concluded MET will still have an Operating Budget surplus of $14,228.00, which is scaled back from the original surplus of $32,725.00. ACTION: MOTION brought forth from the Executive Committee TO ADOPT the following motion: THAT the Board adopts the revisions to the FY2001 Budget MOTION CARRIED Ayes: Unanimous Nays: None Award Contract for Feasibility Study for UNI Multimodal Facility Withdrawn by Walt Stephenson-will be reported on later Action Regarding General Manager's Salary Withdrawn by Walt Stephenson-David Sturch will report on later Elect 2001 Board Chairperson Walt Stephenson accepted Harold Andrews resignation as Board Chairperson noting the many years that Harold had served on the Board and the improvements made during his tenure. Although resigning as Chairperson, Harold will still serve on the MET Board. Sonia Johannsen is currently the acting Chairperson in Harold's absence and has also expressed her willingness to continue in that position. ACTION: MOTION MADE by T. Schuler and SECONDED by 5. Van Deest TO ADOPT the following motion: THAT the Board elects Sonia Johannsen as Board Chairperson MOTION CARRIED Ayes: Unanimous Nays: None 7 Elect 2001 Board Vice Chairperson Walt Stephenson stated that the Vice Chair position is open. Walt asked for volunteers- hearing none, David Sturch nominated himself ACTION: MOTION MADE by T. Schuler and SECONDED by D. Main TO ADOPT the following motion: THAT the Board elects David Sturch as Board Vice Chairperson MOTION CARRIED Ayes: Unanimous Nays: None Elect 2001 Board Secretary-Treasurer Walt Stephenson stated that Sharon Droste is currently serving as the Secretary- Treasurer and to his knowledge was still willing to be in that position. ACTION: MOTION MADE by T. Schuler and SECONDED by C. Andrews TO ADOPT the following motion: THAT the Board elects Sharon Droste as Secretary-Treasurer MOTION CARRIED Ayes: Unanimous Nays: None Walt stated that the above motions are motions to close nominations and elect by acclamation. ACTION: MOTION MADE by T. Schuler and SECONDED by E. Buls TO ADOPT the following motion: THAT the Board closes all three nominations and accepts the above elections MOTION CARRIED Ayes: Unanimous Nays: None REPORTS Staff Reports Financial Report- Finance Manager Ron Van Der Meide highlighted the October financial report. Overall, MET is still following the budget and is about $7,400.00 ahead due to expenses being paid at the beginning of the year (mainly insurance). Operations Report - Assistant Manager Mark Little highlighted on the ridership of the new Crossroads route. Comments on the new route are very favorable. UNI ridership has increased due to colder weather. Also,one of the new paratransit busses is on display at Goodwill after the Board Meeting. There was concern about the I decrease in the sales of discounted passes. Mark explained that the decrease was due to elderly now paying a cash fare since they can now ride all day at the senior price. Walt Stephenson had some additions to make under operations. MET will be expending some of its surplus in carryover and vehicle replacement monies. He explained the leasing of the six new paratransit busses noting that it was Harold Andrews that initiated the idea. The reasoning behind the lease was that even though MET has adequate resources for capital investments with federal assistance we do not have access to the federal assistance. He explained the formula money (based on population), part of which is placed in a"peer" pool being shared with Waterloo/Cedar Falls, Cedar Rapids, Sioux City, Iowa City and Dubuque. Through operation of this pool Waterloo's portion is going to be used in METs vehicle lease. He further explained that if MET had gone to the State Pool of discretionary bus replacement fund METs paratransit busses would not have qualified last year, this year and possibly not even next year. He concluded that even thought MET has adequate funds difficulty is in getting access to the federal matching money. Walt Stephenson wanted to make the Board aware that the UNI Feasibility Study is being paid for by UNI. MET is administrating the process so MET has to award the study. He is asking the Board to give the Maintenance Committee direction to act on award of that study. ACTION: MOTION MADE by E. Buls and SECONDED by S. Van Deest TO ADOPT the following motion: THAT the Board allows the Maintenance Committee to award the Feasibility Study MOTION CARRIED Ayes: Unanimous Nays: None Committee Reports Administrative Committee- David Sturch gave brief summary of on the actions made by the Administration Committee. Walt's evaluation was finished and noted that it was favorable. A 3% increase was given effective on his anniversary date. Transportation Committee- In Sharon Droste's absence, Mark Little reported that most of the committee's time was spent on route restructuring and the new route that was added, looking at differences in ridership and revenue. Maintenance Committee- C. Andrews reported on the arrival of the six new paratransit busses, one of which will be on display after the Board Meeting. The other "trolley" bus from the parking project has arrived and is up and running. The Bus Wash will be approved and landscaping the front of METs building will completed in the spring. a ACTION: MOTION MADE by S. Van Deest and SECONDED by C. Andrews TO ADOPT the following motion: THAT the Board receives and files all reports MOTION CARRIED Ayes: Unanimous Nays: None OLD BUSINESS - None NEW BUSINESS- None Executive Session at 8:10 am ACTION: MOTION MADE by C. Andrews and SECONDED by D. Main TO ADOPT the following motion: That the Board moves into Executive Session MOTION CARRIED Ayes: Unanimous Nays: None ADJOURNMENT at 8:35 am CHAIRMAN DATE /pt S METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, September 23, 1999 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:37 a.m. on Thursday, September 23, 1999. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews 5. Johannsen B. Meisinger C. Andrews L. Kemp S. Van Deest S. Droste D. Kohls Doug Main arrived at 8:40 and Essie Buls arrived at 8:42 TRUSTEES ABSENT: D. Sturch T. Schuler STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager OTHERS PRESENT: Larry Meyer, Union President Brian Schoon Val Frank James Erks, consumer Peggy Trost APPROVAL OF AGENDA ACTION: MOTION MADE by B. Meisinger and SECONDED by M. Roth TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by D. Kohls and SECONDED by B. Meisinger TO ADOPT the following motion: THAT the minutes of the June 17, 1999 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None RECOGNITION: Reception of New Board Members Sharon Droste, Sonia Johannsen, Loretta Kemp,and Doug Main were introduced and received as new Board members. David Sturch was absent. Sharon, Sonia and Loretta are appointees from Waterloo with Doug and David being appointees from Cedar Falls. ACTION: MOTION MADE by B. Meisinger and SECONDED by D. KohIs TO ADOPT the following motion: That the Board receive Sharon Droste, Sonia Johannsen, Loretta Kemp, Doug Main and David Sturch as MET's new Board members. MOTION CARRIED Ayes: Unanimous Nays: None ACTION ITEMS: Authorization to apply for State Transit Assistance and Federal Operating and Capital Assistance for FY 2001 Walt Stephenson asked for Board authorization to apply for federal, state and local assistance. The authorization would include Walt Stephenson (general manager), Harold Andrews (chairperson)and in absence of the vice chair, Bruce Meisinger (secretary/treasurer). ACTION: MOTION MADE by D. Kohls and SECONDED by E. Buls TO ADOPT the following motion: THAT the Board will give authorization to apply for federal, state and local assistance MOTION CARRIED Ayes: Unanimous Nays: None Adoption of new Disadvantaged Business Enterprise Policy and Program It was noted that the only difference in the program and policy is in the way the goal is set. There has been difficulty in obtaining the data that is needed to meet the goal and MET is currently working with FTA in finding a way to achieve this. Walt gave a brief summary of the DBE Program. ACTION: MOTION MADE by the Administration Committee TO ADOPT the following motion: THAT the Board adopts the Disadvantaged Business Enterprise Policy and Program MOTION CARRIED Ayes: Unanimous Nays: None Amendment to Transportation Improvement Plan STIP money has become available for MET to purchase new radios. In order to receive the monies, an amendment is needed to METs Transportation Improvement Plan. ACTION: MOTION MADE by B. Meisinger and SECONDED by 5. Johannsen TO ADOPT the following motion: THAT the Board allow MET to amendment its Transportation Improvement Plan MOTION CARRIED Ayes: Unanimous Nays: None Action regarding communication from Larry Meyer, President, ATU Local 1192 Larry asked that the Board consider: 1)extending the elderly and disabled half-fare rate to all day 2)adjusting the price of the punch card to allow for more rides 3) having a set age for senior citizens to apply for half-fare. Much discussion followed concerning the options for reduced fares and expansion of service. ACTION: MOTION MADE by S. Johannsen and SECONDED by E. Buls TO ADOPT the following motion: THAT the Board refers discussion of options concerning reduced fares and increased services to the Transportation and Administration Committees MOTION CARRIED Ayes: Unanimous Nays: None STAFF REPORTS Financial Report- Finance Manager In Ron's absence, he left a letter summarizing various areas of his financial report. Walt gave brief highlight concerning Item 1 on the Combined Surplus. This amount was checked out and approved by both Mark and Walt. C. Andrews questioned Prime Time and its budget. This was addressed in Ron's letter and discussed at the meeting. ACTION: MOTION MADE: None Operations Report- Assistant Manager Mr. Little gave brief summary of the fixed routes and the parts of town that they service. He also highlighted the ridership, revenue reports for the fixed route service. ACTION: MOTION MADE: None COMMITTEE REPORTS: Administrative Committee- B. Meisinger gave summary of Administration Committee Meetings. Transportation Committee- s. Van Deest gave summary of Transportation Committee Meetings. Maintenance Committee- C. Andrews gave brief summary of Maintenance Committee Meetings. ACTION: MOTION MADE by 5. Van Deest and SECONDED by D. Kohls TO ADOPT the following motion: THAT the Board approve Staff and Committee reports MOTION CARRIED Ayes: Unanimous Nays: None OLD BUSINESS - None NEW BUSINESS- None ADJOURNMENT Meeting was adjourned at 8:35 a.m. CHAIRMAN DATE /pt 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, March 18, 1999 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:35 a.m. on Thursday, February 18, 1999. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews B. Meisinger T. Schuler E. Buls 5. Van Deest C. Andrews TRUSTEES ABSENT: D. Gross D. Kohls R. McAlister L. Ochsner M. Roth STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: Larry Meyer, Union President Ken Swanson, RTC Nate Phelps, Waterloo Courier James Erks, consumer Peggy Trost APPROVAL OF AGENDA H. Andrews recommended moving Item 5, Public Hearing-Proposed FY2000 Operating and Capital Budget, to follow Action Item 7, Award of Request for Proposals for Prime Time Service Provider. ACTION: MOTION MADE by T. Schuler and SECONDED by B. Meisinger TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by B. Meisinger and SECONDED by E. Buls TO ADOPT the following motion: THAT the minutes of the February 18, 1999 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None ACTION ITEMS: Fare and/or Service Changes on Prime Time (After-Hours) Service-The Administration Committee moved to increase the fare for Prime Time to $4.00 per trip ACTION: MOTION MADE by the Administration Committee TO ADOPT the following motion: THAT the fare, for Prime Time Service be increased to $4.00, be approved MOTION CARRIED Ayes: H. Andrews C. Andrews E. Buls B. Meisinger T. Schuler Nays: 5. Van Deest Award of Request for Proposals for Prime Time Service Provider-The Administration Committee reported that they had only received one proposal for the Prime Time Service. The proposal came from Deanoh's Taxi. The Committee was supportive of the proposal. ACTION: MOTION MADE by the Administration Committee TO ADOPT the following motion THAT the Request for Proposal be awarded to Deanoh's Taxi for a period of one year, contingent on staff completing price analysis supporting the sole- source award. MOTION CARRIED unanimously Ayes: Unanimous Nays: None Larry Meyer arrived at 7:38 PUBLIC HEARING on Proposed FY2000 Operating and Capital Budget ACTION: MOTION MADE by B. Meisinger and SECONDED by E. Buls TO ADOPT the following motion: THAT the public hearing be opened for the purpose of receiving public comments on the proposed FY 2000 Budget MOTION CARRIED unanimously Ayes: Unanimous Nays: None Ron highlighted the FY2000 budget, reporting on various areas of expenses, marketing and maintenance. It was noted that marketing was back in the budget for the first time in approximately 10 years. It was cut due to finances but now can be brought back into the budget. It was also noted that maintenance expenses has decreased due to the number of new vehicles MET had purchased. No public comments were made ACTION: MOTION MADE by B. Meisinger and SECONDED by C. Andrews TO ADOPT the following motion: THAT the public hearing be closed MOTION CARRIED unanimously Ayes: Unanimous Nays: None ACTION ITEMS: Budget Adoption-FY2000 ACTION: MOTION MADE by B. Meisinger and SECONDED by C. Andrews TO ADOPT the following motion: TO AMEND the FY2000 budget by adding $10,000.00 of self-insurance into the budget for collision. MOTION CARRIED unanimously Ayes: Unanimous Nays: None ACTION: MOTION MADE by B. Meisinger and SECONDED by S. Van Deest TO ADOPT the following motion: THAT the Board adopts the amended budget with the exception of possible changes to be made in June MOTION CARRIED unanimously Ayes: Unanimous Nays: None Steve Van Deest left at 7:49 STAFF REPORTS: Financial Report - Finance Manager Mr. VanDerMeide summarized the financial report Operations Report - Assistant Manager Mr. Little reported on the success of the UNI shuttle service and that a contract with them should be ready by the next Board Meeting in June. He also reported on the increase of Paratransit service but was looking for ridership to decline in April due to the seasonal paratransit riders that will be starting to ride on fixed routes. COMMITTEE REPORTS: Administrative Committee - Was reported by B. Meisinger on ACTION ITEMS 6 and 7 Transportation Committee- Did not meet due to lack of quorum. Maintenance Committee - C. Andrews reported that the shuttle buses had been ordered with a possible delivery date sometime in July. A Maintenance Mechanic has been hired and will begin work March 29. The Maintenance Committee is also working on a RFP for paratransit vehicles. ACTION: MOTION MADE by C. Andrews and SECONDED by E. Buls • TO ADOPT the following motion: THAT the Committee and Staff Reports be approved MOTION CARRIED unanimously Ayes: Unanimous Nays: None OLD BUSINESS - Board members were reminded that the next Board Meeting will be in June as the Board moves to quarterly meetings. Mark Said that a letter will be sent out with times on the new meetings. Walt said he would keep members up to date with a monthly committee update. NEW BUSINESS- No new business ADJOURNMENT Meeting was adjourned at 8:04 a.m. CHAIRMAN DATE /pt METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, February 18, 1999 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:35 a.m. on Thursday, February 18, 1999. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews L. Ochsner D. Gross B. Meisinger M. Roth T. Schuler E. Buls 5. Van Deest R. McAlister D. Kohls TRUSTEES ABSENT: C. Andrews STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: Brian Schoon, Regional Transit Commission Marilyn Turner, ADA Liaison & Center for Independent Living James Erks, consumer Larry Meyer, Union President Donnell Rivers, consumer Peggy Trost APPROVAL OF AGENDA ACTION: MOTION MADE by B. Meisinger and SECONDED by R. McAlister TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by B. Meisinger to AMEND the minutes of the February 4, 1999 meeting to correct the arrival time of the mayor at the Special Board Meeting. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None MOTION MADE by R. McAlister and SECONDED by T. Schuler TO ADOPT the following motion: THAT the minutes of the January 21, 1999 meeting of the Board of Trustees and the amended minutes of the February 4, 1999 meeting be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: Marilyn Turner questioned interaction of new phone system with TTY. Mark Little stated that Radio Communications was in the process of dedicating the MET service line for the TTY. ACTION ITEMS: Adoption of Request for Proposals for Prime-Time Service Providers - Walt Stephenson gave a brief summary on the Scope of Work for the RFP on Prime Time Service, looking for a March pre- proposal conference for any interested parties and hopefully to have proposals in for adoption at the March Board Meeting for inception beginning April 1, 1999. David Gross recommended that if taxi- style service is provided that pickup should be made within 20 minutes of the request. Marilyn Turner suggested that for a prescheduled ride, pickup should be made within 10 minutes of scheduled time. Discussion followed, with decision made to leave On-Time Performance up to the service provider. Comments were made from other Board members and discussed. ACTION: MOTION MADE by D. Kohls and SECONDED by 5. Van Deest TO ADOPT the following notion: THAT the Request for Proposal be approved MOTION CARRIED unanimously Ayes: Unanimous Nays: None Fare and/or Service Changes on Prime Time (After-Hours) Service-Walt highlighted the information on the chart concerning various fares, costs and subsidies. Marilyn Turner reported that no new applications were being taken for Prime Time Service and that a waiting list has been formed. Capping the amount of rides that a consumer can take per month was discussed. ACTION: MOTION MADE by B. Meisinger and SECONDED by S. Van Deest TO ADOPT the following motion THAT the amount of rides be capped at 325 per month beginning April 1, 1999 MOTION CARRIED unanimously Ayes: Unanimous Nays: None Amend TIP for Possible Crossroads Shuttle Vehicle- ACTION: MOTION MADE by the Maintenance Committee TO ADOPT the following motion: t THAT the Board amends the TIP to include a Crossroads shuttle vehicle MOTION CARRIED unanimously Ayes: Unanimous Nays: None STAFF REPORTS: Financial Report - Finance Manager Mr. VanDerMeide highlighted several areas of the financial report regarding adjustment of Operating budget being switched over to Capitol Projects budget in order to justify the Federal Grant. ACTION: MOTION MADE by D. Gross and SECONDED by D. KohIs TO ADOPT the following motion: THAT the Board accepts the Financial Report MOTION CARRIED unanimously Ayes: Unanimous Nays: None Operations Report - Assistant Manager Mark Little reported on the success of the UNI shuttle service and that ridership has doubled from the same month last year. He also reported that Paratransit service has increased as well. ACTION: MOTION MADE by 5. Van Deest and SECONDED by T. Schuler TO ADOPT the following motion: THAT the Board accepts the Operations Report MOTION CARRIED unanimously Ayes: Unanimous Nays: None COMMITTEE REPORTS: Administrative Committee - B. Meisinger reported that there was lack of a quorum for the regular meeting but that the Committee had met at an earlier time to complete the evaluation review process for the general manager and so all staff evaluations are now completed for the year. He also reported that the Y2K coordinator had been sent to MET to assess compliance. Walt said that the meeting went well and that MET had addressed all necessary issues for compliance. Transportation Committee- 5. Van Deest reported that the committee would continue working on Prime Time. Maintenance Committee - Walt reported that the trolley bus would be delivered sometime in August with trolley seats and wrapped in the trolley design. The Maintenance Committee is concerned with lack of applicants for paratransit transportation. Management will be making recommendations for addressing this issue in the near future. Maintenance Committee authorized MET to go ahead and hire a Class A Mechanic to replace a mechanic that is retiring. Z ACTION: MOTION MADE by H. Andrews TO ADOPT the following motion: THAT the Committee Reports be approved MOTION CARRIED unanimously Ayes: Unanimous Nays: None OLD BUSINESS - D. Gross inquired on status of the Greyhound lease and Walt reported that they had signed a new five-year lease. NEW BUSINESS- No new business ADJOURNMENT Meeting was adjourned at 8:29 a.m. CHAIRMAN DATE /pt • METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, February 4, 1999 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:32 a.m. on Thursday, February 4, 1999. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews L. Ochsner D. Gross B. Meisinger M. Roth T. Schuler C. Andrews E. Buls S. Van Deest R. McAlister D. Kohls TRUSTEES ABSENT: None STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: Brian Schoon, Regional Transit Commission Marilyn Turner, ADA Liaison & Center for Independent Living Larry Meyer James Erks, consumer Peggy Trost Nate Phelps-Courier APPROVAL OF AGENDA ACTION: MOTION MADE by M. Roth and SECONDED by T. Schuler TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS:None ACTION ITEMS: Consideration of Fare and/or Service Changes on Prime Time Service Resolution-Ron Van Der Meide began the meeting with a summarized financial report for Prime Time service for FY99. It was noted that on January 30th Met was given notice that First Class Coaches was going out of business effective February 1, 1999. Mark Little gave an update on the interim transportation being used for Prime Time. Deanoh's is currently providing tranportation for most of the Prime Time riders and is in the process of becoming certified. MET Paratransit is providing dialysis trips on a temporary basis at this time. Mayor arrived at 8:30 With the mayor present, costs for Prime Time were discussed: the total cost of the program, cost to the consumer, the cost to MET as well as all other expenses of the program. Long and short term solutions were discussed. The mayor suggested that the Board needs to find ways of controlling the flow of ridership, getting funding for the remaining fiscal year and then obtaining funding sources for the future of Prime Time.-Mark Little was to contact the FTA concerning trip purpose to see if rides could be restricted in that way. Walt Stephenson is to check on the status of the Reverse Commute Grant. Mayor left at 8:30 James Erks left at 8:34 The Transportation Committee is to meet to discuss perameters for a RFP before the next Board • Meeting. The Executive Committee will also possibly meet before the next Board Meeting. Richard McAlister suggested obtaining bids from EPI and a private contractor so that the Board has a second transportation provider to fall back on. Walt Stephenson is to contact Elaine Sweet to discuss establishing a waiting list and capping service for the Prime Time riders ACTION: No action taken ADJOURNMENT Meeting was adjourned at 8:40 a.m. CHAIRMAN DATE /pt METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, January 21, 1999 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:34 a.m. on Thursday, January 21, 1999. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews L. Ochsner D. Gross • M. Roth T. Schuler C. Andrews S. Van Deest R. McAlister D. Kohls TRUSTEES ABSENT: B.Meisinger E. Buis STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: Brian Schoon, Regional Transit Commission Marilyn Turner, ADA Liaison & Center for Independent Living Rod Larsen James Erks, consumer Loren Wakefield, consumer Alberta Larson, consumer Debra Felson, consumer Lee Ann Russo, Voc Rehab Michelle McPoland, Harmony House Jen Wikner, Harmony House Shirley Fossey, Goodwill Joe Gleason, Goodwill Betty Althaus, Goodwill Dave Boyd, Goodwill 5 other consumers present Jan Swanson, Transcriber Peggy Trost APPROVAL OF AGENDA ACTION: Change in order of agenda from Walt-that election of officers follow approval of the minutes and that the transportation committee report will follow public comments MOTION MADE by R. McAlister and SECONDED by M. Roth TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by D. Kohls and SECONDED by L. Ochsner TO ADOPT the following motion: THAT the minutes of the December 17, 1998 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None • ELECTION OF OFFICERS The executive committee recommended the same slate of officers:Harold Andrews as chairperson, Bruce Meisinger as secretary/treasurer and Richard McAlister as vice chairperson for the 1999 term. ACTION: MOTIOM MADE by M. Roth and Seconded by T. Schuler TO ADOPT the following motion: THAT the nominations cease and that a unanimous ballot be cast MOTION CARRED unanimously Ayes: Unanimous Nays: None PUBLIC COMMENTS: Comments concerning Prime Time service were heard from the following:Loren Wakefield, Joe Gleason, Donnell Rivers, Deb Felson, Dave Boyd, Sally Ripplinger, Steve Van Deest and Shirley Fossey. Walt gave a brief synopsis from the public hearing held January 12. He also shared written communications that were received concerning Prime Time service. Discussion followed from Board members, consumers and representatives from various agencies that were present. Areas of cutting back service, increasing fares and possible ways of obtaining funding were discussed. Public comments were finished at 8:00. Majority of consumers and area agency reps left at this time. TRANSPORTATION COMMITTEE REPORT: Steve Van Deest reported on the meetings and discussions from the Transportation Committee concerning Prime Time. The Committee suggested talking to Hugh Fields to find out who to contact in the mayor's office and what public officials to talk to in order to schedule a meeting regarding the Prime Time service. Steve Van Deest also reported that starting next fall, UNI was considering running the service for the entire school year. UNI is willing to enter into a $55.00 per hour contract with MET. Transportation Committee is recommending pursuing a 2-year contract with UNI. ACTION: MOTION MADE by M. Roth and SECONDED by S.VanDeest TO ADOPT the following motion: THAT the Board pursues a two-year contract with UNI MOTION CARRIED unanimously Ayes: Unanimous Nays: None ACTION ITEMS: - Consideration/Possible Action: Proposal to increase Prime Time fares, and/or decrease Prime Time service - As General Manager, Walt Stephenson recommended raising paratransit trips from $2.00 to $3.00. If proposed then a 30-day comment period and a public hearing would be needed. Possible Board action would then be taken in February. It was discussed that paratransit should not be totally responsible for funding Prime Time and that fares should be spread between both paratransit and fixed routes. Pros and cons regarding this issue were debated. ACTION: MOTION MADE by C. Andrews and SECONDED by M. Roth TO ADOPT the following motion: THAT a public hearing be set for increasing fares in both paratransit and fixed route services MOTION was later withdrawn by C. Andrews and Seconded by M. Roth. Larry Meyer left at 8:17 and Ted Schuler left at 8:29 Alternate proposals were discussed ACTION: MOTION MADE by D. Kohls and SECONDED by S. Van Deest TO ADOPT the following motion: THAT the Transportation Committee set up a meeting with both Waterloo/Cedar Falls mayors and city councils and to sent out a letter about meeting with various agencies before calling a special Board Meeting. Walt gave a brief outline of the contents of the letter. MOTION CARRIED unanimously Ayes: Unanimous Nays: None Mark Little suggested the Transit Pass Program, capping trips and capping the amount of money that MET pays as possible solutions for helping in the funding of Prime Time. First Class Coaches has offered a reduction of their fares to Prime Time riders and Walt will be renegotiating METs contract with them. Authorizing Resolution:State Transit Assistance application for FY2000- ACTION: MOTION MADE by C. Andrews and SECONDED by D. Kohls TO ADOPT the following motion THAT the Board authorizes MET to apply for State Transit Assistance MOTION CARRIED unanimously Ayes: Unanimous Nays: None Lori Ochsner left at 9:00 Loren Wakefield left at 9:04 Vehicle Purchase Award:Downtown Shuttle- ACTION: MOTION MADE by the Maintenance Committee TO ADOPT the following motion: THAT the Maintenance Committee recommends buying one QBus MOTION CARRIED unanimously Ayes: Unanimous Nays: None David Gross and Marilyn Turner left at 9:15 James Erks left at 9:15 Amendment:FY99-Ron Van Der Meide reported on the amended budget. Recommending that a significant amount of local assistance be transferred to the Vehicle Replacement Fund as a "carry-over" account. ACTION: MOTION MADE by D. Kohls and SECONDED by D. Gross TO ADOPT the following motion: THAT the Board accepts the amended FY99 budget MOTION CARRIED unanimously Ayes: Unanimous Nays: None STAFF REPORTS: Financial Report - Finance Manager Mr. Van0erMeide highlighted several areas of the financial report. Operations Report - Assistant Manager Mark Little reported the UNI service is ahead of last year and that January service is up 35% from the previous two months. 4 ACTION: MOTION MADE by M. Roth and SECONDED by D. Kohls TO ADOPT the following motion: THAT the Board accepts the staff reports MOTION CARRIED unanimously Ayes:,Unanimous Nays: None COMMITTEE REPORTS: Administrative Committee- No meeting was held in December due to lack of quorum. Maintenance Committee - As reported by Chuck Andrews, the Maintenance Committee is looking at radio replacement and is reviewing current insurance policy. Mark Little gave a short update on the new phone system. OLD BUSINESS - No old business NEW BUSINESS- No new business ADJOURNMENT Meeting was adjourned at 9:15 a.m. CHAIRMAN DATE /pt 5 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, December 17, 1998 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:32 a.m. on Thursday, December 17, 1998. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews L. Ochsner D. Gross B. Meisinger T.Schuler C.Andrews S. Van Deest R. McAlister TRUSTEES ABSENT: D. Kohls M. Roth E. Buis STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: Brian Schoon, Regional Transit Commission Marilyn Turner,ADA Liaison&Center far Independent Living James Erks, consumer Jan.Swanson, Transcriber Peggy Trost APPROVAL OF A6ENDA ACTION: MOTION MADE by R. McAlister and SECONDED by T. Schuler TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by T. Schuler and SECONDED by D. Gross TO ADOPT the following motion: THAT the minutes of the November 19, 1998 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: None ACTION ITEMS: Fare and/or Service Changes on Prime Time (After-Hours) Service - Mr. Stephenson outlined a brief history of Prime Time. During Prime Tune's first two years the total source of its funding was coming from CDBG (Community Development Block Grant). With CDBG funding this year going mostly towards housing, Prime Time is now operating at a deficit. There has been some discussion in various committees and there is a need to decide the future service of Prime Time. It was noted by Mr. Stephenson that although MET is operating at a surplus this year and could handle the deficit of Prime Time he was not willing to make a recommendation to continue METs support of an unfunded service. The possibility of reducing service and increasing fares were discussed as possible solutions. . Several Board members brought up problems concerning fare increases. Any changes in service or fares require a public hearing.Currently a Prime Time rider pays $3.00 per ride with the actual cost being $12.50. Possible assistance may come from a "Job Access and Reverse Commute" Grant which INRCOG is in the process of putting together. The application is due 12/31/98 with the award coming in late February. C. Andrews suggested that the Transportation Committee be responsible for finding a long-term solution for the funding of the Prime Time service. ACTION: MOTION MADE by R. McAlister and SECONDED by T. Schuler TO ADOPT the following motion: THAT the problem be referred to the Transportation Committee for a long term recommendation of after hours service and that a public hearing be set for determining a change of fare up to $12.50 or cessation of Prime Time Service.Public hearing date was set for January 12, 1999 MOTION CARRIED unanimously. Ayes: Unanimous Nays: None David Gross, Marilyn Turner left at 8:31 James Erks left at 8:37 Authorizing Resolution-Federal "Job Access and Reverse Commute" Assistance- ACTION: MOTION MADE by B. Meisinger and SECONDED by T. Schuler TO ADOPT the following motion: THAT the Board is authorized to apply for the "Job Access and Reverse Commute"grant. MOTION CARRIED unanimously Ayes: Unanimous Nays: None Award of Purchase Contract for Shuttle Bus (RFP 99-1)- Mr. Stephenson gave a brief summary of the Maintenance Committee's recommendation regarding the purchase of the shuttle buses. Of the seven original companies that submitted bids, two were selected from the competitive range. The two companies, DuPont Trolley and Transportation Vehicles,Inc. were asked for best and final offers. The Maintenance Committee recommended the Q Bus from Transportation Vehicles, Inc based on cost and the longer life of the bus as well as its adaptability to being used in a fixed route situation. While noted that the Q Bus was not a trolley, a "trolley look" could be achieved on the Q Bus by using a wrap. B. Meisinger asked for the costs of the two vehicles. The trolley from DuPont cost $214,000.00 with a seven year life and a per seat value of $873.00. The Q Bus cost $179,000.00 (plus an additional $8,000.00 for the wrap) with a 10 year life and a per seat value of $723.00.Mr. Little stated that a step lift would add an additional $15,000.00 to the price of each vehicle. B. Meisinger commented about the excitement from the Mayor and the Downtown Council that was generated by the trolley from DuPont and expressed concern about possible disappointment if the Q Bus was selected when they had not had the opportunity to view the bus. ACTION: MOTION MADE by T. Schuler-no second was needed TO ADOPT the following motion: THAT the Board accepts the Maintenance Committee's recommendation to award the purchase contract of two buses to Transportation Vehicles, Inc MOTION DENIED Ayes: None Nays: Bruce Meisinger Abstain:Six Brian Schoon left at 8:45 Mr. Stephenson said that possible arrangements could be made for someone from the Maintenance Committee and the Downtown Council to view the Q 8us. The possible need for allowing more time for additional input was suggested by Mr. Little. ACTION: MOTION MADE by B. Meisinger and SECONDED by C. Andrews TO ADOPT the following motion: THAT the awarding of the Purchase Contract for the Shuttle Bus be tabled until the Maintenance Committee can present its facts to the other parties concerned. MOTION CARRIED-unanimously Ayes: Unanimous Nays: None Appoint Nominating Committee for 1999 terms: Chairperson, Vice Chairperson and Secretary- Treasurer -R. McAlister suggested that the Administrative Committee serve as the nominating committee for the 1999 terms. Everyone agreed and there was no need for a vote. STAFF REPORTS: Financial Report - Finance Manager Mr. VanDerMeide highlighted several areas of the financial report. Negative figures were noted and explained in the insurance, FICA and fringe benefits areas. Also noted was the increase in revenue and that currently MET is ahead of its budget. They took no action. Operations Report - Assistant Manager Mr. Little reported on the UNI service. He noted that there were 4000 rides last month which is up about 500 rides from before and is looking for ridership to continue to increase. He also said there has been some discussion with UNI on providing service for the whole school year and possibly signing a two-year contract. They took no action. 3 COMMITTEE REPORTS: Administrative Committee - Mr. Meisinger reported that the committee approved to forward to the Board a lease for space at Central Transfer with Greyhound for $7-50.00 a month. ACTION: MOTION MADE by B. Meisinger - no second TO ADOPT the following motion: THAT the Board approves the lease with Greyhound MOTION CARRIED unanimously Ayes: Unanimous Nays: None Administration Committee also took action to approve increases to the finance manager and the assistant general manager. The Administration Committee also approved amendments to the MET Transit by laws to form quarterly-Board meetings instead of monthly. Quarterly meetings will be held in September, December, March and June. ACTION: MOTION MADE by B. Meisinger and SECONDED by 5. Van Deest TO ADOPT the following motion: THAT the MET Transit by laws be changed to allow Board meetings to go from monthly to quarterly with those being held in September, December, March and June unless there is a need to take care of special issues and also to authorize the Executive Committee to take interim action between regular Board Meetings. The next scheduled quarterly Board meeting would then be March. After discussion B. Meisinger amended this motion to continue with monthly Board Meetings until March, with March Being the first of the quarterly meetings. MOTION CARRIED unanimously Ayes: Unanimous Nays: None Transportation Committee - Did not have a meeting due to lack of a quorum. Maintenance Committee - Chuck Andrews reported that the software was up running and hopefully will be fully in place by the end of the month. He also reported that a new phone system was purchased to replace the old system. Lori Ocshner left at 9:07 OLD BUSINESS - No old business NEW BUSINESS - No new business 4 ADJOURNMENT Meeting was adjourned at 9:08 a.m. CHAIRMAN DATE /pt 5 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, October 15, 1998 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:34 a.m. on Thursday, October 15, 1998. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews D. Kohls R. McAlister B. Meisinger T. Schuler M. Roth 5. Van Deest TRUSTEES ABSENT: L. Ochsner C. Andrews E. Buls D. Gross STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: James Irks, Consumer Brian Schoon, Regional Transit Commission Jan Swanson, Transcriber Larry Meyer, Union (Local 1192) President APPROVAL OF AGENDA Mr. Stephenson recommended that Action Items 7 and 8 be omitted until they have their attorney's opinion and possibly make some significant changes to the Code of Conduct Policy. He added that the Budget Amendment item is not necessary. An additional item to be added to the agenda is regarding settlement of Cattle Congress debt, Action Item 8a. ACTION: MOTION MADE by M. Roth and SECONDED by 5. Van Deest TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES A(..110N: MOTION MADE by R. McAlister and SECONDED by D. Kohls TO ADOPT the following motion: THAT the minutes of the August 13, 1998 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 1 PUBLIC COMMENTS: None ACTION ITEMS: Substance Abuse Policy - First Reading- Mr. Little outlined a few amendments needing to be added to this policy: 6.4.4 (page 3)"Effects of Alcohol Misuse", 6.8 (page 9)"Confidentiality", 6.9 (page 10) "Access to Records". ACTION: MOTION MADE by T. Schuler and SECONDED by M. Roth TO ADOPT the following motion: THAT the Substance Abuse Policy be accepted as the first reading. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Procurement Policies - Second Reading- Mr. Stephenson asked for any questions regarding Procurement Policies as accepted as first reading at the September 17, 1998 meeting of the Board. There were none. ACTION: MOTION MADE by D. Kohls and SECONDED by T. Schuler TO ADOPT the following motion THAT the Procurement Policies be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Settlement of Cattle Congress Debt- Mr. Meisinger reported that the City of Waterloo is considering acquiring the unsecured debts of Cattle Congress and will have to begin the process of negotiating the outstanding claims of which MET Transit has $10,304.25 from unreimbursed shuttle services provided to Cattle Congress in 1997. City of Waterloo is offering 25% of the outstanding claim which would be $2,576.06. He asked the Board to consider that offer. ACTION: MOTION MADE by T. Schuler and SECONDED by S. Van Deest TO ADOPT the following motion: THAT the Board accept the offer from the City of Waterloo for 25% of their claim against Cattle Congress or $2,576.06. MOTION CARRIED. Ayes: Six Nays: None Abstain: Meisinger REPORTS: Financial Report- Mr. VanDerMeide reported there were no surprises on this month's report. Under Fringes , Medical Expenses for the month of September against a budget of $13,750, only $305 was spent because they had not received a bill from the health insurance carrier. Mr. VanDerMeide's projection towards the end of the year is just slightly below their projected 2 surplus. This includes Prime Time program. Mr. Meyer asked about the cost of the Prime Time. Mr. Andrews clarified that the City is only allowing $10,000 towards this program where they have allowed $30,000 in the past. Mr. Meyer had a question on page 7 of the Financial Report regarding EPI Purchase Services. Mr. VanDerMeide clarified that it is just pass-thru money. Operations Report- Mr. Little went through the ridership reports. Average rides per hour for the fixed route were 12.7 on weekdays and 11.7 on Saturdays. He noted the increase in the HCC route. Committee Reports: Administrative Committee - Did not meet for lack of quorum. Transportation Committee - Mr. Van Deest reported on Prime Time program. They discussed half fare for the elderly and disabled and decided to leave the policy as it is. They discussed changing Saturday service to make it better for consumers. The Committee recommended asking for a meeting with the Mayor to explain the shortfall on the Prime Time program. ACTION: RECOMMENDATION from the Transportation Committee TO ADOPT the following motion: THAT they request a meeting with the Mayor to explain the shortfall in the Prime Time program. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Mr. McAlister suggested if the shortfall were to be taken from the Transit Levy which is broken down between the municipalities by hours of service, it would be interesting to see what the impact of hours of service would be to the Transit Levy. Mr. Stephenson stated they would work that out and have that analysis by the next meeting. Mr. Meyer stated the Union could have an argument that federal operating funds should not be used for contracted service. Mr. Meisinger clarified that transit levies are not federal monies. Mr. Meyer voiced a concern about rides on Prime Time and wondered if they are verified in any way. Ms. Kohls stated she could verify rides by l' Class Coaches. Mr. Meyer had questions on the increase in hours for Saturday service and wondered if the Board would be interested in looking into subscription service. Maintenance Committee - Mr. Schuler reported they talked with a company on Driver Max which is supposed to save on gas, painting & cleaning at Central Transfer, and the need for a new phone system. Mr. Stephenson reported that staff is going through Requests for Proposal and hope to recommend an award for buses at the November meeting. ACTION: MOTION MADE by T. Schuler and SECONDED by M. Roth TO ADOPT the following motion: THAT the reports be accepted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None OLD BUSINESS Mr. Stephenson stated they are required to put forth a Transportation Improvement Projects (TIP)plan. Mr. Stephenson and Mr. Little will be at the meeting where it is decided what projects get funded in November. NEW BUSINESS- Mr. Little reported that one of the 1997 Orion Its had a fire that burned up the wiring and left severe damage in the engine compartment. He explained a recall on the alternators that are defective. The fire occurred after the new alternator was installed. ADJOURNMENT ACTION: MOTION MADE by D. Kohls and SECONDED by M. Roth TO ADOPT the following motion: THAT the meeting be adjourned at 8:10 a.m. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None CHAIRMAN SECRETARY DATE /jes 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES Thursday, September 17, 1998 CALL TO ORDER Chairman Harold Andrews called the meeting to order at 7:30 a.m. on Thursday, September 17, 1998. A quorum was established by call of the roll. TRUSTEES PRESENT: H. Andrews C. Andrews E. Buls D. Gross D. Kohls R. McAlister B. Meisinger L. Ochsner M. Roth S. Van Deest TRUSTEES ABSENT: T. Schuler STAFF PRESENT: Walt Stephenson, General Manager Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager OTHERS PRESENT: James Irks, Consumer Brian Schoon, Regional Transit Commission Jan Swanson, Transcriber APPROVAL OF AGENDA ACTION: MOTION MADE by M. Roth and SECONDED by 5. Van Deest TO ADOPT the following motion: THAT the agenda be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by R. McAlister and SECONDED by L. Ochsner TO ADOPT the following motion: THAT the minutes of the August 13, 1998 meeting of the Board of Trustees be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 1 PUBLIC COMMENTS: None ACTION ITEMS: Charter Service Policy- ACTION: MOTION MADE by L. Ochsner and SECONDED by D. Kohls TO ADOPT the following motion: THAT the Charter Service Policy be accepted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Procurement Policies - Mr. Stephenson recommended the Board just receive The policies and take the next month to read them and take action at the October meeting. The policies are about 95% driven by federal requirements. ACTION: MOTION MADE by R. McAlister and SECONDED by M. Roth TO ADOPT the following motion: THAT they receive the procurement policies for first reading. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Authorizing Resolution - FY99 Federal Assistance - Mr. Stephenson requested authority to go ahead and apply for federal operating assistance for FY99. ACTION: MOTION MADE by B. Meisinger and SECONDED by S. VanDeest TO ADOPT the following motion: THAT they authorize the General Manager to apply for federal operating assistance for FY99. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None REPORTS: Staff Reports: Financial Report - Finance Manager - Mr. VanDerMeide handed out the Financial Report and noted the following changes to the report due to the adjustments that go back to The previous year: YTD Actual - Total Operating Revenue $429,912 YTD Actual - Total Ins & FICA $ 46,675 VTD Actual - Total Vehicle Maint. $ 31,750 2 YTD Actual - Total Operating Expense $382,000 YTD Actual - Surplus (Deficit) $ 47,906 Operations Report - Assistant Manager - Mr. Little reported a tremendous increase in ridership since school started on the fixed route, with the Hawkeye Comm. College route being the best it's ever been. COMMITTEE REPORTS: Administrative Committee - Mr. Meisinger stated they looked at the Manager's evaluation and will report at the October meeting. They discussed the procurement policies also. Transportation Committee - Mr. Van Deest stated they discussed adding hours on Saturday service and discussed doing a survey with consumers. Maintenance Committee - Chuck Andrews reported they discussed Central Transfer and reviewed procurement policies. ACTION: MOTION MADE by D. Kohls and SECONDED by L. Ochsner TO ADOPT the following motion: THAT they accept the reports as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None DISCUSSION ITEMS: Old Business- Mr. Gross asked if it is still under consideration to go to a fare of 75a for senior citizens all day. Mr. Little replied they have been discussing Saturday service in Transportation Committee but he can bring this issue up at the next meeting. Mr. Gross asked if they know how much of the Prime Time funds the City has used up to this point. Mr. VanberMeide replied they may have used between $7,000 and $8,000 of the original $10,000. He added that Cedar Falls has used under $1,000. New Business-Mr. Stephenson reported that the Federal Transit Association(FTA) will make a presentation in Kansas City on the funding and requirements and new programs under T-21 (the new transit authorization) on Tuesday, September 21. Mr. Stephenson and Mr. Little will try to go to that conference. Mr. Stephenson introduced a report they will be generating entitled YTD Performance Indicators in which they will break out expenses and revenues between programs giving data on how those various programs are doing financially and a number of other performance indicators. 3 Mr. Little reported that currently, full fare is charged between the hours of 6:15- 8:15 am for seniors, disabled and students and half fare is charged between 8:15 am and 2:15 pm. After 2:15 pm they must pay full fare again. Senior citizens like to volunteer throughout the community and they cannot afford the full fare and would like the half fare to run all day. This will be discussed in Transportation Committee in October. ADJOURNMENT ACTION: MOTION MADE by D. Gross and SECONDED by B. Meisinger TO ADOPT the following motion: THAT the meeting be adjourned. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Meeting was adjourned at 7:56 a.m. CHAIRMAN DATE /jes 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES August 13, 1998 CALL TO ORDER Harold Andrews called the meeting to order at 7:30 a.m.on Thursday,August 13,1998. A quorum was established by call of the roll. ROLL CALL TRUSTEES PRESENT: H.Andrews L.Ochsner S.VanDeest T.Schuler R.McAlister C.Andrews M.Roth TRUSTEES ABSENT: D.Gross E.Buls D.Kohls B.Meisinger STAFF PRESENT: Walt Stephenson,General Manager Ron VanDerMeide,Finance Manager Mark Little,Assistant Manager OTHERS PRESENT: James Erks,Consumer Marilyn Turner,ADA Liaison Brian Schoon,Regional Transit Commission J.P.Golinvaux,IaDOT APPROVAL OF AGENDA ACTION: MOTION MADE by R McAlister and SECONDED by L.Ochsner TO ADOPT the following motion: THAT the agenda be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by T.Schuler and SECONDED by L.Ochsner TO ADOPT the following motion: THAT the minutes of the June 18, 1998 and July 23, 1998 board meetings be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None PUBLIC COMMENTS: Ms.Turner stated some disabled consumers have asked that MET get a formal opinion from MErs attorney whether MET has any liability for those persons who have to wait in the streets for the bus because there is nowhere else to wait. 1 Transportation Committee report Mr.Van Deest stated they covered ridership&revenue at their meeting and had the following • recommendations: 1. Look at adding some additional service hours Saturday mornings. 2. Look into the possibility of starting the routes earlier on Saturday and shutting down earlier. 3. Look into a two-year contract with UNI for service at$55 per hour with a clause to cover sudden increases in fuel. ACTION ITEMS: Service/Fare Change Public Involvement Policy Mr.Stephenson explained the change to current policy that meets the Federal requirements for fare increases and service reductions and when it is necessary for a public hearing. ACTION: MOTION MADE by M.Roth and SECONDED by S.Van Deest TO ADOPT the following motion: THAT the Board accept the Service/Fare Change Public Involvement Policy. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None ADA Service Provisions Mr.Little explained that all these policies are currently in place but now they are bringing them all together in one document to satisfy Triennial Review. ACTION: MOTION MADE by R.McAlister SECONDED by T.Schuler TO ADOPT the following motion: THAT the ADA Service Provisions be consolidated into one document. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Charter Service Policy Current procedure has been placed into a policy where every year they publish and describe the charter service that they are proposing to provide. ACTION: MOTION MADE by M.Roth and SECONDED by T.Schuler TO ADOPT the following motion: THAT action on this item be tabled until they have approved the description of the charter service proposed. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 2 Asset Inventory and Reconciliation Policies Mr.Stephenson stated this is the policy that they will do an asset inventory and reconciliation each year. In July of each year the Finance Manager will inventory all physical assets,reconcile the results with the inventory listing and report to the Board of Trustees and the firm performing the financial audit for that year. ACTION: MOTION MADE by M. Roth and SECONDED by R McAlister TO ADOPT the following motion: THAT the Asset Inventory and Reconciliation Policies be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Civil Rights,EEO,ADA Complaint Policy Mr.Stephenson stated this policy is written in such a way as to address both customer and employee complaints. ACTION: MOTION MADE by T.Schuler and SECONDED by L.Ochsner TO ADOPT the following motion: THAT the Civil Rights,EEO,ADA Complaint Policy be adopted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Resolution 980813-1 Formal resolution to change the cafeteria plan as changed in collective bargaining. ACTION: MOTION MADE by R.McAlister and SECONDED by M.Roth TO ADOPT the following motion: THAT the Resolution 980813-1,change to cafeteria plan be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None STAFF REPORTS: Financial Report-Mr.VanDerMeide reported operating revenue for the month of August of$206,000 instead of$222,000 as shown. Under expenses,in insurance,the$1741,$447 and the$3908 are expenses that go back to the previous year. A quote from the insurance carrier has not been received on the rates for the current year so the expenses on the report for insurance are not for the current year. He stated they are pretty close to budget for the year. Mr.Stephenson drew attention to the depreciation on page 3a. He doesn't understand why depreciation has to be in the operating statement and will ask the auditors again. Operation Report-Mr.Little reported there is nothing out of the ordinary in the ridership. COMMITTEE REPORTS Administrative Committee-Did not meet. Maintenance Committee-Chuck Andrews reported they are getting bids for cleaning up Central Transfer and looking at cleaning up the appearance of the main building. They are proceeding on the procurement for shuttle buses. Most of the Orion issues have been settled. They have agreed to pay off the last Orion. 3 ACTION: MOTION MADE by M.Roth and SECONDED by L.Ochsner TO ADOPT the following motion: THAT the reports be at.:Lepted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None DISCUSSION ITEMS: Meeting Time and Date-The surveys showed the most convenient time to meet is the third Thursday of each month at 7:30 a.m. Committee meeting times will be decided by each committee as to when they want to meet. ACTION: MOTION MADE by T.Schuler and SECONDED by R.McAlister TO ADOPT the following motion: THAT the Board meet at 7:30 a.m.the third Thursday of each month. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None OLD BUSINESS None NEW BUSINESS None ADJOURNMENT /jes 4 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES July 23, 1998 CALL TO ORDER Harold Andrews called the meeting to order at 7:30 a.m. on Thursday, July 23, 1998. A Roll Call indicated that there was not a quorum present. ROLL CALL • TRUSTEES PRESENT: H. Andrews L. Ochsner B. Meisinger M. Roth TRUSTEES ABSENT: F, Bescher T. Schuler C. Andrews D. Gross E. Buls D. Kohls 5. VanDeest R. McAlister STAFF PRESENT: Walt Stephenson, General Manager Ron VanDerMeide, Finance Manager Mark Little, Assistant Manager OTHERS PRESENT: James Erks, Consumer Marilyn Turner, ADA Liaison ADJOURNMENT Meeting was adjourned at 7:35 a.m. STAFF REPORTS: Financial Report - Finance Manager- Mr. VanDerMeide reported there is not a financial report prepared as it is the end of the year and they felt there were some changes to be made. He added that it will show a gain of about$280,000 from which they will pay off the note of $260,000, leaving about$20,000 gain for the year. Operations Report - Assistant Manager- Mr. Little went through the ridership reports showing the average rides per hour on weekdays to be comparable to last month and this month a year ago. Average rides per hour on Saturdays were up by 1 in those two comparisons. Mr. Little went through the revenue report. Ms. Turner questioned where the paratransit fares go. Mr. Little explained this revenue sheet is for the fixed route and paratransit fares show up on the financial report. Mr. Little reported the the paratransit ridership report shows daily average rides are up from May but down from June of 1997. Efficiency is still up at 3.52 rides per hour. He remarked they have noticed a decrease in cancellations and no shows. Mr. Stephenson summarized a letter from Orion Bus Industries regarding the difficulties MET has been having with Orion II buses delivered last year. Orion cited growing pains typical of a young company in a growing environment as being the cause along with technical problems in power plant changes. They requested payment for the two vehicles delivered to MET in the last paragraph of the letter. Mr. Stephenson stated they have paid for one of those vehicles now. There are still outstanding issues on the other Orion II, one of which is the warranty. Mr. Stephenson reported on some problems they have had converting over to Secure Care of Iowa. Those problems have been addressed in a timely fashion. COMMITTEE REPORTS: Administrative Committee - Did not meet. Transportation Committee - They discussed ridership and discussed "Service/Fare Change Public Involvement Policy' under Action Items on the agenda. Maintenance Committee - The committee met and went over a number of issues that have already been discussed including some improvements that need to be done at Central Transfer. Manager Report on FY97/98 Successes - Mr. Stephenson recapped the successes they have accomplished over the last two years as outlined in his letter to the Board. He praised the staff that has helped make those successes. Mr. Little reported on Electronic Grant Filing that will come out in October that will simplify filing for grants. He also met with a trainer who trains consumers to ride fixed routes. It is a project that trains consumers who are currently on paratransit to utilize the fixed route. There is also a day of training for the drivers. He added that there might be a Fellowship Grant to help pay the cost. Ms. Turner asked about the possibility of the Board taking some action in helping the City and business owners realize the importance of sidewalks and curb cuts and the danger to the disabled after deboarding the buses where there are no sidewalks and curb cuts. Mr. Stephenson stated the board meeting dates and times are problematic. Some members don't know when the next meeting is going to be, making it difficult to plan. They are looking for suggestions but he recommends a third Tuesday or Thursday. A letter will be included in the next board packet requesting suggestions. /jes METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES June 18, 1998 CALL TO ORDER Harold Andrews called the meeting to order at 7:30 a.m. on Thursday, June 18, 1998. A quorum was established by call of the roll. ROLL CALL TRUSTEES PRESENT: H. Andrews D. Kohls 5. VanDeest T.Schuler R. McAlister C. Andrews B. Meisinger TRUSTEES ABSENT: F. Bescher M. Roth L. Ochsner D. Gross E. Buls STAFF PRESENT: Walt Stephenson, General Manager Ron VanDerMeide, Finance Manager STAFF ABSENT: Mark Little, Assistant Manager OTHERS PRESENT: James Erks, Consumer Marilyn Turner, ADA Liaison Jan Swanson, Transcriber APPROVAL OF AGENDA ACTION: MOTION MADE by B. Meisinger and SECONDED by R. McAlister TO ADOPT the following motion: THAT the agenda be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by B. Meisinger and SECONDED by R. McAlister TO ADOPT the following motion: THAT the minutes of the May 21, 1998 board meeting be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 1 Transportation Committee - Mr. Van Deest reported they discussed providing pass:s for +he fixed route to the 18 different agencies at a uniform rate of $15 for each tear-off ticket. ACTION: RECOMMENDATION by Transportation Committee TO charge all agencies the same fee of $15 for tear-off tickets effective when they purchase their next pass. RECOMMENDATION CARRIED unanimously. Ayes: Unanimous Nays: None Policy handbooks will be sent out and penalties for cancellations and no shows will be enforced. Maintenance Committee - Chuck Andrews reported they should have the specifications out for the Park & Ride buses within the next week. The committee also discussed the Orion issues and agreed to pay for one bus that there are no problems with. ACTION: MOTION MADE by D. Kohls and SECONDED by S. Van Deest TO ADOPT the following motion: THAT the committee reports be accepted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None OLD BUSINESS Ms. Turner reported a pre-training day for Project Action on Friday, July 17, 1998 from 10 a.m. to Noon at the Waterloo Rec Center. NEW BUSINESS None ADJOURNMENT Meeting was adjourned at 8:03 a.m. CHAIRMAN SECRETARY DATE /jes 3 METROPOLITAN TRANSIT AUTHORITY OF BLACK HAWK COUNTY BOARD OF TRUSTEES May 21, 1998 CALL TO ORDER Harold Andrews called the meeting to order at 7:35 a.m.on Thursday, May 21, 1998. A quorum was established by call of the roll. ROLL CALL TRUSTEES PRESENT: H. Andrews E. Buls 5. VanDeest T. Schuler R. McAlister C. Andrews B. Meisinger L. Ochsner TRUSTEES ABSENT: F. Bescher M. Roth D. Kohis D. Gross STAFF PRESENT: Mark Little, Assistant Manager Ron VanDerMeide, Finance Manager STAFF ABSENT: Walt Stephenson,General Manager OTHERS PRESENT: Brian Schoon, RTC James Erks,Consumer Marilyn Turner, ADA Liaison Jan Swanson, Transcriber APPROVAL OF AGENDA Mr. Meisinger added Action Items,Authorization to Submit FY98 Federal Operating Grant and Authorization to Set FY98 Budget Hearing for June 18, 1998. ACTION: MOTION MADE by B. Meisinger and SECONDED by L. Ochsner TO ADOPT the following motion: THAT the agenda be approved as amended. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None APPROVAL OF MINUTES ACTION: MOTION MADE by E. Buls and SECONDED by T. Schuler TO ADOPT the following motion: THAT the minutes of the April 16, 1998 board meeting be approved. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 1 PUBLIC COMMENTS None ACTION ITEMS FY98 Budget Hearing set for June 18. 1998 ACTION: MOTION MADE by B. Meisinger and SECONDED by R. McAlister TO ADOPT the following motion: THAT the FY98 Budget Hearing be set for June 18, 1998 preceding the board meeting. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Authorization for FY98 Federal Operating Fundino ACTION: MOTION MADE by R. McAlister and SECONDED by B. Meisinger TO ADOPT the following motion: THAT the board authorize the general manager to apply for federal operating funds for FY98. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None EDUCATION PORTION Community Transit Association of America (CT AA) Expo Training in Albuquerque. NM- Mr. Little reported on training he attended with the lead mechanic, Robert Jungweber, in New Mexico. Mr. Little took training on management while Mr. Jungweber took training on vehicle inspection and operation. He feels they learned a lot that can be applied to the MET system. REPORTS: Financial Report - Finance Manager - Mr. VanDerMeide reported their second in-house statement looks good. They continue to be a little bit below budget on expenses and above on revenues. They continue to show a surplus at the end of the year on the budget. ACTION: MOTION MADE by T. Schuler and SECONDED by L. Ochsner TO ADOPT the following motion: THAT the Financial Report be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None 2 Operations Report - Assistant Manager - Mr. Little reported that fixed route ridership is comparable to ridership a year ago as well as the previous month.. Revenues are up slightly. Paratransit has reduced the number of rides per month from a year ago in April. ACTION: MOTION MADE by E. Buis and SECONDED by T. Schuler TO ADOPT the following motion: THAT the Operations Report be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None Committee Reports: Administrative Committee - Did not meet Transportation Committee - Mr. Van Deest reported they discussed making bus stops more accessible, monthly passes for paratransit consumers and policy booklets to help eliminate 'no-shows' which they will distribute to agencies to give to paratransit clients. Maintenance Committee - Did not meet ACTION: MOTION MADE by 5. Van Deest and SECONDED by L. Ochsner TO ADOPT the following motion: THAT the Committee Reports be approved as submitted. MOTION CARRIED unanimously. Ayes: Unanimous Nays: None DISCUSSION ITEMS Old Business - Mr. VanDerMeide reported on Try Transit Week, stating it was a success. Mr. Little reported on promotional tapes on the fixed route that have run in Cedar Falls on TCI cable. They will be doing another promotional tape on paratransit. Mr. Van Deest stated they will have a 1997 Orion II in the My Waterloo Days parade. New Business - Ms. Turner reported on an organization called Project Action which helps transit providers nationwide train people with disabilities to use the fixed route system. One of the reasons MET has been chosen for the project is because their fixed route vehicles are 100%accessible. Harold Andrews reported that Mr. Stephenson is on sick leave at this time and Mr. Little and Mr. VanDerMeide will be keeping things running for the time being. ADJOURNMENT Meeting adjourned at 7:55 a.m. CHAIRMAN DATE 3