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HomeMy WebLinkAbout2003 HUMAN RESOURCES COMMITTEE December 8, 2003 2:35 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Kincaid, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Community Planning and Development Director for authorization to appoint an Associate Planner from a current Civil Service List was reviewed. The position is vacant due to the transfer of Louis Starks to the Contracts Compliance Coordinator position in the Community Development office. With the appointment of the Associate Planner, there will be one vacancy due to the resignation of Melissa Edsill. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Airport Director for authorization to appoint a part-time Bookkeeper from a current Civil Service List was reviewed. A temporary part-time Bookkeeper has been employed with the Airport. The position will work 25 hours per week and will be entitled to pro-rated benefits. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief to appoint a Hazardous Materials Regional Training Center Coordinator from a current Civil Service List was reviewed. This position will be responsible for budgeting and marketing of the Regional Training Center. Ned DeBerg, Fire Chief, stated that he estimates a growth rate of three to five percent in revenue with this position. Chief DeBerg will bring back the criteria for the growth rate, and a work session will be held in a few months to review the Hazardous Materials Regional Training Center. Moved by Kincaid, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 2:48 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE December 1, 2003 4:05 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Central Garage and Superintendent of Traffic Operations to appoint a part-time, shared Administrative Secretary through a transfer was reviewed. A clerical employee, shared by both departments, has transferred to the Waste Management Services Department. The Administrative Secretary from Leisure Services has requested a transfer to fill the vacant position. The Administrative Secretary will share the responsibilities of both departments, working 41/2 hours each day at the Traffic Department and 3%2 hours at Central Garage. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to begin the recruitment process for an Administrative Secretary was reviewed. The position will be vacant due to the transfer of the current Administrative Secretary to the Sign and Traffic and Central Garage Departments. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to appoint a Park Maintenance II-Construction from a current Civil Service List was reviewed. There is one current vacancy due to a retirement, and there will be a second vacancy due to a February 1 retirement. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to appoint a Code Enforcement Officer from a current Civil Service List was reviewed. The Building Official/Maintenance Administrator is recommending the appointment of Barry Stratton to fill the Code Enforcement Officer position vacant due to the transfer of Virgil Carson to the Police Department. With the appointment of the Code Enforcement Officer, the city will have three Code Enforcement Officers. Moved by Kincaid, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The request of the Community Planning & Development Director for authorization to begin the Civil Service process for Rehabilitation Specialist was reviewed. The position will be funded through the $2,105,800 Lead-Based Paint Hazard Control grant for a period of three years. June Watkins, Human Resources Director, reported that all positions in the city are Civil Service except for Department Heads, Assistant Department Heads, Administrative Secretaries and Public Library employees. Human Resources and Community Development considered making the Rehabilitation Specialist and Secretary/Receptionist hired under the Lead-Based Paint Hazard Control grant non-Civil Service, but the city already has these positions. The employees hired under the grant would be laid off after three years, but under Civil Service rules, they would be eligible for call back for three years. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Community Planning & Development Director for authorization to begin the Civil Service process for Secretary/Receptionist was reviewed. The position will be funded with the $2,105,800 Lead-Based Paint Hazard Control grant. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:19 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 6, 2003 3:15 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid Moved by Kincaid, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote a Lieutenant from a current Civil Service List was reviewed. The position is vacant due to a retirement. The vacancy leaves the Fire Department short a supervisory position that needs to be filled in order to provide adequate supervision and reduce potential out-of-rank pay costs if the vacancy goes unfilled. The projected cost of not promoting a Lieutenant and hiring out-of-rank every day for this position could be as high as $4,400.00, and the cost for the promotion is $2,728.00. There are 21 Lieutenant positions in the Fire Department. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to promote a Sergeant from a current Civil Service List and begin the Civil Service process for Police Sergeant was reviewed. The position is vacant due to a retirement. The vacancy will leave the Police Department short a supervisory position that needs to be filled in order to provide adequate supervision and reduce potential overtime recall costs if the vacancy would go unfilled. The average cost for Sergeant recall for one month is $856.08, or $7,704.72 for the remaining nine months of FY04. The Police Departments projects the additional cost to promote one Sergeant to be $2,886.00, which is approximately$4,800.00 less to promote a Sergeant than to fill the vacancy with overtime for the remainder of the fiscal year. There is currently one officer on the certified Civil Service List of Police Sergeant, and with this promotion the list will be exhausted. Funds are available in the Police Department's FY04 Budget to support the promotion. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Kincaid, seconded by Hurley that the meeting be adjourned at 3:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE September 8, 2003 4:40 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint a Police Sergeant from a current Civil Service List and appoint four Police Recruits from a Current Civil Service List was reviewed. The sergeant position is vacant due to the retirement of Sergeant Steve Nemmers effective September 12, 2003. The Police Chief feels the vacancy will leave the Police Department short a supervisory position that needs to be filled in order to provide adequate supervision and reduce potential overtime recall costs if the vacancy would go unfilled. The Police Chief expects they will require 64 hours of sergeant recall per month to fill the vacancy. Using an average overtime recall rate of $35.67 per hour, this would come to $2,282.88 per month, or a cost of$20,545.92 for sergeant recall overtime for the next nine months of FY04. The Police Department is projecting that the additional cost to promote one sergeant to be $2,886.00, which is $17,000.00 less to promote than to fill the vacancy with recall overtime for the reminder of the fiscal year. The Police Department has three officers who are currently on military leave, with two of the officers not expected to return to the department until May 2004. The third officer was ordered to active duty for special work and has been gone from the department since September 2002 and his leave status have now been extended until October 2004. By November 1, 2003, the Police Department will have lost four more officers, with one resignation and three retirements. In May and June 2004, three more officers will retire from the department. The retirements and resignations will reduce the department's manpower by ten. The Police Chief is requesting to fill four of the positions. The next available opportunity to do this would be on or about February 9, 2004. If approved, the four appointments will bring the police officer strength up to 119 until the three officers return in May and June 2004, which will once again reduce the police officer strength to 116. Councilperson Hurley commented that these two items were approved by the Public Safety Committee earlier this afternoon, and he is approving this request while acknowledging that we will have to use reserve funds. Councilperson Hurley stated he hopes when Mayor Rooff gets back that the Police Department budget will be discussed with staff or the Finance Committee. Councilperson Getty noted that Mayor Rooff is aware of the funding situation for these positions and has said he will meet with Chief Jennings when he returns from his trip. Moved by Hurley, seconded by Kincaid that said request from the Police Chief to promote a Sergeant from a current Civil Service List and hire four Police Officers from a current Civil Service List be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried. Nancy Eckert HUMAN RESOURCES COMMITTEE September 2, 2003 4:20 p.m. Council Chambers The meeting was called to order at 4:23 p.m. Members present: Chairperson Clark, Hurley, Kincaid. Moved by Kincaid, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Kincaid that the request of the Superintendent of Central Garage for authorization to start the recruitment process for a part-time Administrative Secretary to be shared with Traffic Operations be approved. Prior to a vote on the above motion, the following comments were heard. The former part-time secretary transferred to another department within the city. Currently, Central Garage and Traffic Operations have been sharing temporary employees to fill these positions. Councilperson Hurley stated he asked June Watkins, Human Resources Director, for the total number of Clerks, Secretaries and Administrative Secretaries in the city, and there are currently 41. Councilperson Hurley asked if the position would be filled from within and not backfilled. Ms. Watkins responded there is interest within, which would open a vacancy in another department. Ms. Watkins stated that Department Heads who have Administrative Secretaries feel they are key staff Councilperson Hurley stated he is in favor of this request because Central Garage and Traffic Operations are the only departments suffering from lack of any clerical. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. Moved by Hurley, seconded by Kincaid that the request of the Superintendent of Traffic Operations for authorization to start the recruitment process for a part time Administrative Secretary to be shared with Central Garage be approved. Ayes: Three. Motion carried. Moved by Kincaid, seconded by Hurley that the request of the Fire Chief for authorization to appoint a Battalion Chief from a current Civil Service List be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 18, 2003 3:45 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Kincaid that the request of the Superintendent of Waste Management Services for authorization to fill a vacant Waste Water Operator position from a current Civil Service list be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 3:48 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 11, 2003 3:50 p.m. Council Chambers Members present: Chairperson Clark, Hurley. Members absent: Kincaid. Moved by Hurley, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Kincaid. Motion carried. The request of the Fire Chief for authorization to promote one Lieutenant from a current Civil Service List was reviewed. The position is vacant due to a retirement. Moved by Hurley, seconded by Clark that said request be approved. Ayes: Two. Absent: Kincaid. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Clark that the meeting be adjourned at 4:00 p.m. Ayes: Two. Absent: Kincaid. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 28, 2003 4:20 p.m. Council Chambers Members present: Chairperson Clark,Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to begin the Civil Service promotional process for Golf Maintenance II was reviewed. Paul Huting, Leisure Services Director, reported that the position is vacant due to a resignation, and an individual is currently working out of classification performing the duties of Golf Maintenance II. Mr. Huting stated that there will be no backfill at this time, and he is also looking at some reorganization. This position is funded in the FY04 Budget. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to begin the Civil Service promotional process for Medical Officer and the Civil Service open process for Medical Supervisor was reviewed. Ned DeBerg, Fire Chief, stated that the Medical Officer position works 24 hour shifts, with one Medical Officer scheduled for each shift. The Medical Officer has other duties and works under the supervision of the Medical Supervisor. Chief DeBerg stated that he has 108 personnel on shift and a Fire Chief, Medical Supervisor, Fire Marshal, Inspector and Training Officer. Chief DeBerg stated he is meeting the requirement of reduction of three positions. June Watkins, Human Resources Director, reported that they are looking at making the Medical Supervisor position an exempt civilian position. These positions are funded in the FY04 Budget. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Traffic Operations Superintendent for authorization to fill a vacant Maintenance Electrician position from a current Civil Service list was reviewed. The position is vacant due to a layoff. In addition to regular upkeep and maintenance, the electrician installs and removes traffic signals and street lighting when necessary. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Airport Director for authorization to begin the Civil Service process for a part- time B ookkeeper w as r eviewed. B rad H agen, Airport D irector, reported t hat the Airport h as been using a temporary employee for six months and has found this position is critical to stay on top of paperwork and accounting, including accounts receivables, FAA and IDOT grant accounting with numerous projects. The position has been budgeted for 25 hours in the FY04 Budget and will receive pro-rated benefits. Moved by Kincaid, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:34 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 16, 2003 4:15 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Airport Director for authorization to appoint an Airport Maintenance Worker from a current Civil Service List was reviewed. The Airport currently has two maintenance workers who maintain all of the 2,600 acres of property and facilities at the Airport. In the past, the Airport has had up to seven full-time employees and two part-time employees. Brad Hagen, Airport Director, stated he feels this position is critical to provide minimum levels of maintenance and safety. With only two personnel there are many requirements that are not filled in a safe and efficient manner, such as preventive maintenance, cutting grass, repairing hangars, snow removal and other facilities. Currently, the Airport does not have any maintenance or operations coverage during the weekend and weekdays. This position will provide better customer service, reduce overtime and provide a higher level of safety. Mr. Hagen reported that the Federal Aviation Authority has strongly suggested, during several recent Airport inspections, that additional personnel be hired to maintain the airport environment in a safe manner or they would consider revoking the Airport's operating certificate. Mr. Hagen stated he did not know how this would affect the Airport's current financial situation, but this will commit another $50,000 to the budget. Mr. Hagen reported that less than 10,000 acres are farmed. Councilperson Clark stated that there are a number of positions that need to be filled, but this is bad timing when we don't know what we are going to do about the $1.2 million shortfall. Councilperson Hurley stated the Airport budget will be reviewed along with the other departments' budgets. Moved by Hurley, seconded by Kincaid that said request to appoint an Airport Maintenance Worker from a current Civil Service List be approved, with the understanding that the position could be laid off in a week or month in order for the Airport to meet its budget. Councilperson Clark stated he would rather not approve hiring at this time and in two weeks have to lay off the new employee. Ayes: Two. Nays: Clark. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Clark that the meeting be adjourned at 4:26 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 27, 2003 3:55 p.m. Council Chambers Members present: Chairperson Clark, Hurley. Members absent: Kincaid. Moved by Hurley, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Kincaid. Motion carried. The request of the Community Planning & Development Director for authorization to begin the Civil Service process for Associate Planner was reviewed. The position is vacant due to the transfer of Louis Starks to the Contracts Compliance Coordinator in the Community Development office. The current Civil Service list for Associate Planner expired on May 21, 2003. Moved by Hurley, seconded by Clark that said request be approved. Ayes: Two. Absent: Kincaid. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Clark that the meeting be adjourned at 3:58 p.m. Ayes: Two. Absent: Kincaid. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 19, 2003 4:05 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to appoint a Sports Programmer from a current Civil Service List was reviewed. The position is vacant due to the promotion of Mark Gallagher to the position of Sports Manager. The Sports Programmer position is one of two-full time sports position in the Leisure Services Department. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 5, 2003 3:10 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services to appoint a Waste Water Operator from a current Civil Service List was reviewed. The position is vacant due to a resignation on April 25, 2003. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Superintendent of Waste Management Services to appoint a Clerk I from a current Civil Service List or fill the position by an internal transfer was reviewed. The position is vacant due to a resignation in July 2002. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 3:15 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 28, 2003 3:25 p.m. Council Chambers Members present: Chairperson Clark, Hurley. Members absent: Kincaid. Moved by Hurley, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Kincaid. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for the position of Police Officer was reviewed. There are currently six candidates on the Civil Service list, and the Police Chief anticipates exhausting the list by September 1, 2003. The Police Department will be losing seven officers to retirement in the next twelve months, and four officers to the military for one year starting May 1, 2003. Moved by Hurley, seconded by Clark that said request be approved. Ayes: Two. Absent: Kincaid. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Clark that the meeting be adjourned at 3:27 p.m. Ayes: Two. Absent: Kincaid. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 14, 2003 3:30 p.m. Council Chambers Chairperson Clark called the meeting to order at 3:41 p.m. Members present: Chairperson Clark, Hurley, Kincaid. Moved by Kincaid, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Traffic Operations for authorization to begin the Civil Service process and fill a Maintenance Electrician position that is vacant due to a promotion was reviewed. The former Electrician was promoted to the Signal Technician II position on April 8, 2003. In addition to doing regular up-keep and maintenance, the Electrician installs and removes traffic signals and street lighting. The type of work ranges from complete street lighting and signal installations to signal modifications. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator to begin the Civil Service process and fill a Code Enforcement Officer position that is vacant due to a transfer was reviewed. The position is vacant due to the appointment of Virgil Carson to the position of Property/Evidence Coordinator in the Police Department. Once a list is developed for Code Enforcement Officer, the Building Official/Maintenance Administrator would like to make an appointment and forward the recommendation of appointment to the full council for approval. Moved by Kincaid, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint a Police Officer form a current Civil Service list was reviewed. A Police Officer has been on extended military leave from the Waterloo Police Department since January 7, 2003 and has been in a no pay status since February 2003. The Police Department has also been advised they will lose four more officers due to their military unit being activated May 1, 2003. Police Chief Tom Jennings reported that in addition to the four officers leaving for the military, four other officers will be retiring. Moved by Hurley, seconded by Clark that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 3:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 7, 2003 3:20 p.m. Council Chambers Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint a Property/Evidence Coordinator from the Civil Service List was reviewed. Terry Blank will be retiring as Property/Evidence Coordinator on July 4, 2003. The Police Chief was previously given authorization to begin the Civil Service process for the replacement for Mr. Blank. On April 4, 2003 the Civil Service list for the Property/Evidence Coordinator was certified by the Civil Service Commission. The Police Chief has selected Virgil Carson to be the new Property/Evidence Coordinator with a start date of April 21, 2003. Moved by Hurley seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to appoint a Park Maintenance II- Forestry from the Civil Service List was reviewed. The position is vacant due to a promotion and the recent military deployment of another full time Park Maintenance II-Forestry employee. Moved by Hurley, seconded by Kincaid that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 3:30 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE March 31, 2003 3:55 p.m. Council Chambers Chairperson Clark called the meeting to order at 4:02 p.m. Members present: Chairperson Clark, Hurley, Kincaid. Moved by Hurley, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hurley, seconded by Kincaid that the request of the Fire Chief for authorization to begin the Civil Service process for Fire Engineer be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hurley, seconded by Kincaid that the meeting be adjourned at 4:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE March 17, 2003 3:10 p.m. Council Chambers Members present: Hurley. Members absent: Clark, Kincaid. Mayor Pro Tem Getty sat in for Councilperson Kincaid. Moved by Getty, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Two. Absent: Clark. Motion carried. The request of the Fire Chief for authorization to appoint a Clerk I from a Civil Service List was reviewed. Ned DeBerg, Fire Chief, reported that the Clerk I position is funded in the F.Y. 2004 Budget. This position has been vacant for a year and a half, and the Fire Department has been using a temporary to help with the duties. Moved by Getty, seconded by Hurley that said request be approved. Ayes: Two. Absent: Clark. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Hurley that the meeting be adjourned at 3:13 p.m. Ayes: Two. Absent: Clark. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE March 3, 2003 4:25 p.m. Council Chambers Chairperson Hurley called the meeting to order at 4:35 p.m. Members present: Chairperson Hurley, Clark. Moved by Clark, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the Community Planning & Development Director for authorization to begin the recruitment process for Economic Development Coordinator was reviewed. The position is vacant due to the resignation of Melissa Edsill, the current Economic Development Coordinator. Moved by Clark, seconded by Hurley that said request be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Clark, seconded by Hurley that the meeting be adjourned at 4:37 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE February 17, 2003 4:00 p.m. Council Chambers Members present: Hurley, Clark. Moved by Hurley, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Traffic Operations Superintendent for authorization to begin the Civil Service process for Signal Technician II was reviewed. The position is vacant due to the promotion of Randy Heiberger to Signal Technician Foreman. The position is funded in the current and FY 2004 Budget. Moved by Clark, seconded by Hurley that said request be approved. Ayes: Two. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for Property/Evidence Coordinator was reviewed. Terry Blank, who is currently the Property/Evidence Coordinator, will be retiring from the Police Department as of July 4, 2003. Mr. Blank is responsible for performing and supervising a variety of tasks necessary for the proper secure handling, storage and disposal of evidence and property seized. Mr. Blank is also the primary employee for the department who obtains price quotes and bids for supply and equipment items and supervises and maintains fleet records. Moved by Clark, seconded by Hurley that said request be approved. Ayes: Two. Motion carried. The request of the Fire Chief for authorization to begin the Civil Service process for Hazardous Materials Regional Training Center Coordinator was reviewed. This position will oversee the day-to-day operations and promote and market the Regional Training Center to reach its full potential. The position will be funded with fees from the training classes. Moved by Clark, seconded by Hurley that said request be approved. Ayes: Two. Motion carried. The request of the City Clerk for authorization to hire a Clerk II from a current Civil Service List was reviewed. The Clerk II position is vacant and is included in the FY03 and FY04 Budgets. Moved by Clark, seconded by Hurley that said request be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Clark, seconded by Hurley that the meeting be adjourned at 4:06 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE January 21, 2003 4:45 p.m. Council Chambers Members present: Chairperson Hurley, Clark. Moved by Clark, seconded by Hurley that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. The request of the City Planner to review the reorganization plan for Community Planning and Development Department, authorization to begin the Civil Service promotional process for Senior Planner and Contracts & Grants Coordinator and authorization to increase from 3/4 time to full time the Secretary/Receptionist position in Neighborhood Services was reviewed. The plan names a primary contact for economic development for the city. The Economic Development Plan will be implemented through reorganization of the Community Planning and Development Department. The budget necessary to create the Economic Development position will be achieved through the elimination of the Assistant Neighborhood Services Coordinator position and reassigning of duties throughout the department. Key recommendations of the reorganization are: 1. Change title for Don Temeyer to Community Planning & Development Director. 2. Name Rudy Jones Community Development Director. 3. Name Noel Anderson City Planner. 4. Initiate a promotional process for Contracts and Grants Coordinator. 5. Name Perry Goodman Neighborhood Services Coordinator. 6. Eliminate the Assistant Neighborhood Services Coordinator position. 7. Name Melissa Edsill Economic Development Coordinator 8. Initiate a promotional process for Senior Planner whose primary responsibility is Black Hawk County zoning administration. 9. Fill the vacant Associate Planner position from the existing Civil Service list. 10. Increase Neighborhood Services Secretary from 3/4 time to full time. 11. Equity salary adjustments for Housing Director and Rehabilitation Supervisors. Moved by Clark, seconded by Hurley that the reorganization plan for Community Planning & Development Department and authorization to begin the Civil Service promotional process for Senior Planner and Contracts & Grants Coordinator and authorization to increase from 3/4 time to full time the Secretary/Receptionist position in Neighborhood Services, be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Clark, seconded by Hurley that the meeting be adjourned at 4:52 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES MMITTEE January 13, 2003 3:30 p.m. Council Chambers Members present: Clark, Getty. Members absent: Hurley. Mayor Pro Tern Getty sat in for Councilperson Hurley. The request from the Fire Chief for authorization to proceed with reorganization of the Fire Inspection Department was reviewed. The purpose of the reorganization is to have the inspection division run more efficiently and enable it to do the number of inspections needed to meet the goals of the department. The inspections division has been decreased by one person. The two remaining, Fire Marshal Boesen and Fire Inspector Zimmerman, have taken on the added workload. The Fire Chief has been using a part-time retired firefighter to help complete the annual commercial property inspections. The reorganization plan will have this part-time inspector performing all the annual commercial property inspections. The engine companies would do the rental inspections. Currently, half the engine companies do rental inspections and the other half do commercial property inspections. The department does not get the number of needed inspections completed each year to meet its goals. Because of the added workload on Fire Marshal Boesen and Fire Inspector Zimmerman, theses changes are needed. The Fire Marshal's position will be classified as a captain's position. The position is already paid the captain's rate and would give this position equal rank and standing with other captains in the department. The inspector's position will be changed to Assistant Fire Marshal due to the added responsibilities. This position oversees commercial property inspections, tank installation and removal, and plan review as well as inspections. The rate for this position will be between the Fire Marshal and a base lieutenant. With the elimination of one position in the inspection division, the added pay is justified. The department is currently in the process of hiring a Clerk I who will be responsible for billing of inspection fees. The committee discussed the process used for collecting fees from customers who do not pay the inspection fees. Moved by Getty, seconded by Clark that said request be approved. Ayes: Two. Motion carried. The request from the Personnel Director to change the name of Personnel Department to Human Resources Department and change job titles to match department name was reviewed. The Personnel Director is requesting changing the name from Personnel Department to Human Resources Department because human resources is the term used by the vast majority of organizations and is the term commonly used in publications and by the general public. Human Resources is recognized as being more user friendly as well as more descriptive of the broader services provided, such as government compliance, strategic planning and employee training and development. In conjunction with the name change, it is being requested that the title of Personnel Director be changed to Human Resources Director and the title of Personnel Analyst be changed to Human Resources Manager to more properly reflect the responsibilities of the position. Moved by Getty, seconded by Clark that said request be approved. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Clark that the meeting be adjourned at 3:45 p.m. Ayes: Two. Motion carried. Nancy Eckert City Clerk