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HomeMy WebLinkAbout2001 .1\ HUMAN RESOURCES COMMITTEE December 17, 2001 4:25 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to hire three Fire Fighters in January was reviewed. The positions are vacant due to resignations or scheduled retirements. Ned DeBerg, Fire Chief, stated that full strength for his department is 120, and with the hiring of three Fire Fighters the Fire Department will have 116 members. Michelle Weidner, Chief Financial Officer, stated that 116 members is the budgeted amount. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:43 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 15, 2001 4:40 p.m. Council Chambers Members present: Chairperson Murphy, Getty. Members absent: Berry. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief for authorization to hire one police officer on December 17, 2001 was reviewed. The vacancy is due to the resignation of Officer Reginal Duvel on October 8, 2001. The position is funded in the FY 2002 Budget. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:42 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 8, 2001 4:30 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief to hire three police officers on December 10 or 17, 2001 was reviewed. Officer Chris Samuelson received a duty related disability retirement on September 15, 2001, and Lieutenant Al Pryor will retire on October 12, 2001. With these retirements, the Police Department will have a strength of 118 officers. Funds have been allocated in the FY 02 Police Department Budget to maintain a sworn strength of 121 officers. The Police Chief is requesting to employ three officers on December 10 or 17, 2001, which will fill the vacancies. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the City Planner for authorization to begin the Civil Service process for Associate Planner was reviewed. The position is vacant due to the resignation of Terrance Malone, Associate Planner, effective October 12, 2001. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Acting Fire Chief to begin the Civil Service process for Clerk I was reviewed. Pat Brockway has been working half time as secretary at the Training Center and half time as secretary for the Fire Department working on inspection billings since February. Training registration at the Training Center has increased, and there is a need for a full time secretary at the Training Center. The part-time Clerk I position will work in the Inspection Department at the Fire Department. Moved by Berry, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:38 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk. HUMAN RESOURCES COMMITTEE September 4, 2001 5:18 p.m. Council Chambers Members present: Chairperson Murphy, Berry. Members absent: Getty. Due to a lack of a quorum at 4:55 p.m., the meeting was held at 5:18 p.m. Moved by Berry, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the City Clerk to begin the Civil Service process for Cable Television Production Coordinator was reviewed. The position is vacant to the resignation of Steve King effective September 7, 2001. The position is responsible for the management of the Public Access Studio and maintenance of equipment. Moved by Berry, seconded by Murphy that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Murphy that the meeting be adjourned at 5:20 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 20, 2001 4:10 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Engineer to begin the Civil Service process for Secretary was reviewed. The position is open due to the current Secretary accepting the Secretary position in the Police Department starting on October 1, 2001. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:13 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 6, 2001 4:10 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Personnel Analyst to begin the Civil Service process for Personnel Technician was reviewed. The City has not been successful to date in finding viable candidates to interview for the Personnel Director position. The Personnel Director position has been re-advertised in Minneapolis, the Quad Cities, the Public Employment Bulletin and on a Government Jobs Web site. The Personnel Department has been without a Director for nearly nine months and there is a backlog of work. In the event good candidates apply for the Personnel Director, the council can evaluate whether to continue with the Personnel Technician process to bring the Personnel Department up to its full staffing level. Moved by Berry, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the City Planner to begin the Civil Service process for Housing Inspector for Waterloo Housing was reviewed. The Waterloo Housing Inspector position is vacant due to a resignation on July 31, 2001. Waterloo Housing is requesting to replace the Section 8 Housing Inspector to allow the Authority to provide adequate client services to Section 8 households and the existing tenants and landlords served by Waterloo Housing through Section 8 rental assistance program. This position was budgeted in the FY 2002 Budget. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 16, 2001 4:00 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Berry, seconded by Getty that the Agenda, as proposed, be a r Absent: Murphy. Motion carried. Pp oved. Ayes: Two. The request of Leisure Services Director to begin the Civil Service process for reviewed. The position is vacant due to a resignation. Bookkeeper was Budget. Paul Huting, Leisure Services Director, stated position trtthis is funded in the F.Y. 2002 bookkeeping, deposits, etc. and other staff members are beingposition obs to helplingh the Bookkeeper's duties. Councilperson Krizek asked if this pulled40 hour om their week to andh if the duties could be shared as their is another Bookkeeper position on the a eek position Weidner, Chief Financial Officer, stated that both departments feel theyenda. Michelle bookkeeper. need a full time Councilperson Jordan asked if the hiring freeze is still in effect. Councilperson Get that the city is looking at position we need and that are budgeted. ty Commented Moved by Berry, seconded by Getty that the request of the Leisure Services Director for authorization to begin the Civil Service process for Bookkeeper be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Berry, seconded by Getty that the request of the City Planner for authorization to begin the Civil Service process for part-time Secretary/Receptionist for Neighborhood Services be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Berry, seconded by Getty that the request of the City Planner for authorization to begin the Civil Service process for Bookkeeper for the Waterloo Housing Authority be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:07 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 25, 200I 4:35 p.m. Council Chambers Members present: Chairperson Murphy, Getty. Members absent: Berry. Moved by Getty, seconded by Murphy that the Agenda, as amended to amend Item 2 to read, "Request of Police Chief to hire a Clerk II from a current Clerk II Civil Service List," be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief to hire two police officers the second week of July 2001 and two police officers the third week of August 2001 was reviewed. The Police Department is presently running background checks and pre-employment inquires on potential employees. The positions have been budgeted for Fiscal Year 2002. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Police Chief for authorization to hire a Clerk II from a current Clerk II Civil Service List was reviewed. The clerk position in the Tri-County Drug Task Force is funded 75 percent by the Tri-County Drug Task Force grant and 25 percent is funded with Tri-County forfeiture money. The Police Department just received notification that the position will not be funded in FY02. Shirley Heiple, Secretary in the Investigation Department, has announced her retirement effective July 31, 2001. The Police Department is proposing to replace the Secretary's position with a Clerk II, and that person will provide clerical needs for both the Tri-County Drug Task Force and the Investigation Division. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Fire Chief to hire three firefighters from a current Civil Service List was reviewed. There are twenty candidates on the Civil Service List. Fire Rescue has budgeted 116 positions for Fiscal Year 2002. They are currently at 114 positions due to the retirement of Shawn Burt and Mike Fristo. The Fire Chief is requesting to fill three positions due to the six weeks training requirement the new recruits must go through to qualify to provide emergency services for Fire Rescue. The two firefighters retiring are Roy Kastli and Gerald Schmitz. There are two other potential positions that may create vacancies during August 2001. The Fire Chief is recommending to hire three personnel in July 2001 to reduce the potential of overtime to maintain its current emergency response. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:42 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 11, 2001 4:10 p.m. Council Chambers Members present: Chairperson Murphy, Getty. Members absent: Berry. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Personnel Analyst to begin the Civil Services process for Fire Chief was reviewed. Fire Chief Frank Magsamen is retiring effective July 29, 2001. The first step is to take a job description and testing criteria to the Civil Service Commission on July 3, 2001. Under Iowa Code, the Fire Chief position must be filled through an open process. The Personnel Department has begun working on a job description and will provide a copy to council members. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the City Planner to begin the Civil Service process for Housing Coordinator was reviewed. The position is open due to a resignation on March 27, 2001. The Waterloo Housing Authority is requesting authorization to begin the Civil Service process to fill the position. There are currently three Section 8 Coordinators and the Housing Authority needs to replace the fourth to allow the Authority to provide adequate client services to those households and the existing tenants and landlords they serve through the Section 8 rent assistance program. Funding for the position is already in place as it will come from HUD administrative fees that are earned on the Housing Vouchers. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy tl jp the meeting be adjourned at 4:18 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 14, 2001 3:45 p.m. Council Chambers Members present: Getty,Berry. Members absent: Murphy. The meeting was scheduled to begin at 3:20 p.m. but was delayed due to an earlier meeting. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Getty, seconded by Berry that the request of the Superintendent of Waste Management Services to fill a Waste Water Operations position from a layoff list or to begin the Civil Service process if necessary be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Superintendent of Waste Management Services to fill five Waste Services Technicians positions and three Sewer Maintenance Workers positions as the final step in the development of the Waste Management Services Department was reviewed. The five Waste Services positions are newly created positions and are part of the reorganization of the new Waste Management Services Department. The positions will be filled from a list certified by the Civil Service Commission on May 8, 2001. Filling the three Collection Systems Maintainers (Sewer Maintenance) positions is another step in the development of the Waste Management Services Department. Two of the vacancies are backed up from past promotions/resignations. The recent third vacancy is due to the April retirement of a senior employee. The positions will be filled from a list certified by the Civil Service Commission on May 8, 2001. Moved by Getty, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to begin the Civil Service process for Police Sergeant was reviewed. The Police Department anticipates several retirements in FY02 and FY03. These retirements involve ranking personnel in the ranks of captain, lieutenant and sergeant. The Police Department feels it is important to have active civil service promotional lists in place from which to make promotions in order to fill vacancies as they occur. The civil service promotional list for the rank of sergeant will expire on December 20, 2001, and the Police Department anticipates several sergeant promotions in 2002 and 2003. Moved by Getty, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief to appoint a sergeant from a present Civil Service List was reviewed. Sergeant Larry Coffin recently had open heart surgery and has applied for disability retirement. Sergeant Coffin has been off work on medical leave since March 19, 2001, and the Police Department does not expect him to return to duty. The Police Department has estimated it will cost $2,678.00 in recall over time for the rank of sergeant during May and June. The cost to promote one sergeant for two months is $347.00, which would be a savings of$2,331.00 for the two month period. While a sergeant promotion will mean an additional sergeant position for one month, the Police Department feels the cost to cover the position is more than offset by several unfilled police officer positions within the department. Moved by Getty, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 3:48 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 16, 2001 4:40 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Berry that the request of the Superintendent of Waste Management Services to begin the Civil Service process for Waste Technician be approved. Ayes: Three. Motion carried. This item was reviewed and approved at a Council Work Session earlier today. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:42 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 9, 2001 3:45 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to promote one captain, one lieutenant and two sergeants from an existing Civil Service List was reviewed. The Waterloo Police Department currently has one captain vacancy due to the recent retirement of Captain Steve Witt. The Police Chief is requesting authorization to promote one lieutenant to till the vacancy. This promotion will create a vacancy in the sergeant rank, and there is presently a sergeant vacancy. In addition, a current sergeant has applied for a disability retirement, which will create another vacancy. The captain, lieutenant and one sergeant promotion would be effective immediately, and the remaining sergeant promotion would be effective on or about May 1, 2001. The Police Department has estimated the cost for the promotions for the remainder of FY 2001 at $2,609.00, and funding is available in the FY 2001 Budget. The Police Chief feels the promotions are necessary to provide the necessary supervision in the command and supervisory ranks and to avoid recall overtime. These promotions were reviewed and approved by the Public Safety Committee earlier today. Moved by Berry, seconded by Getty that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 3:50 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE February 12, 2001 4:35 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from the Director of Aviation to begin the selection process to appoint an Administrative Secretary was reviewed. The Administrative Secretary position is needed to alleviate the Assistant Director of Aviation so that she can perform tasks that are federally regulated. Moved by Berry, seconded by Getty that said request, as proposed, be approved. Prior to a vote on the above motion, the following comments were heard. Councilperson Getty stated that it is his understanding that Mayor Rooff has put a hiring freeze on all positions, and he asked why we are considering this request. Jeff Robbins, Director of Aviation, stated that Mayor Rooff has approved proceeding with hiring the Administrative Secretary. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE February 5, 2001 5:00 p.m. Council Chambers Members present: Chairperson Murphy, Getty. Members absent: Berry. The meeting was moved from 4:15 p.m. to 5:00 p.m. due to a lack of a quorum at 4:15 p.m. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Fire Chief to begin the Civil Service process for Fire Engineer was reviewed. The current Civil Service List expired on December 16, 2000. The list will be used for promotions over the next two years and also will be used to fill the roster when fire engineers are off for personal time. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Superintendent of Traffic Operations to begin the Civil Service process for Traffic Engineer was reviewed. The position is vacant due to a resignation. The Traffic Engineer works closely with Traffic Operations, Planning and Engineering Departments. This position applies for traffic safety funds, grants and does traffic study analysis. The Traffic Engineer position is budgeted in the FY 01 Budget and the FY 02 Budget. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. Moved by Getty, seconded by Murphy that the request of the Superintendent of Traffic Operations to appoint a Clerk I from an existing Civil Service List be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Mayor to begin the Civil Service process for Facility Maintenance Assistant was reviewed. This will be a semi-skilled position working out of the Building Maintenance Department. The Facility Maintenance Assistant will perform routine and preventive maintenance of HVAC, DDC controls, plumbing, electrical and building hardware including filter maintenance, mechanical lubrication, hardware replacement and adjustment, painting, staining, etc. The position will assist the skilled tradesperson with HVAC, plumbing, electrical and carpentry repairs and installations. Moved by Getty, seconded by Murphy that said request be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 5:06 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk