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HomeMy WebLinkAbout2000 HUMAN RESOURCES COMMITTEE December 18, 2000 4:30 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint an Administrative Secretary was reviewed. The Administrative Secretary for the Police Department resigned on June 30, 2000 to accept a new position. Since that time the Police Department has been filling the position with a temporary from Kelly Services. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the City Clerk to begin the Civil Service process for Cable TV Production Assistant was reviewed. The position is vacant due to a resignation effective December 13, 2000. The position is currently a 32 hour part-time position, but the City Clerk is requesting that the position be approved as a full time position with an increase in salary. The city is having trouble finding applicants who only want to work part time. Funds are available in the FY 2001 budget to cover the position full time but additional funds will need to be added to the FY 2002 budget. The Telecommunications Commission has reviewed and approved changing the Cable TV Production Assistant to full time and increasing the salary. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to begin the Civil Service process for Park Maintenance I, Golf Maintenance I and Park Maintenance II was reviewed. The positions are vacant due to promotions and retirements. At this time the Leisure Services Director would like to create a Civil Service list so that there will be a list in place when the budget process for FY 2001 and FY 2002 is complete. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE December 11, 2000 3:40 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to promote two lieutenants and one sergeant was reviewed. The Police Department currently has two lieutenant and two sergeant vacancies. The vacancies have left the department short in supervisory positions that need to be filled in order to provide adequate supervision and reduce overtime recall cost to fill the vacancies. Since September 1, 2000 through November 26, 2000, the department has expended $5,264.00 in recall overtime to replace the lieutenant vacancy with sergeants. The estimated additional cost to promote two lieutenants and one sergeant is $5,700.00. Funds are available in the police department's FY 01 budget to fund the positions. There is one entry level positions that is funded at a base, entry-level salary of$30,888.00 that is budgeted in the FY 01 budget that the police department does not anticipate filling during FY 01 as the testing process will not be completed until April 2001. The police department is proposing that the costs of the promotions be covered by the unfilled entry-level vacancy. Moved by Berry, seconded by Getty that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Getty that the meeting be adjourned at 3:42 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE December 4, 2000 4:10 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to initiate a promotional process for Medical Officer was reviewed. The vacancy is due to the transfer of a Medical Officer to a Lieutenant's position. This is not an additional position, but is a budgeted position with no increase in personnel cost. The Fire Department has three Medical Officer positions, one for each 24 hour shift. Moved by Berry, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:24 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 13, 2000 4:05 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Personnel Department to initiate a non civil service selection process for the position of Personnel Director was reviewed. The vacancy is due to the resignation of Jim Rodemeyer. The Personnel Department administers all personnel programs, including employee relations, recruitment and hiring, contract negotiations, Civil Service, worker's compensation, Affirmative Action, personnel records, compensation and benefits. Moved by Getty, seconded by Berry that said request be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:22 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 6, 2000 3:45 p.m. Council Chambers A quorum was not present at 3:45 p.m. and the meeting was held at 4:25 p.m. Members present: Chairperson Murphy, Getty. Members absent: Berry. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Berry. Motion carried. The request of the Superintendent of Sanitation & Recycling to appoint two Solid Waste Operators from an existing Civil Service list was reviewed. The vacancies are due to two resignations. Dick Grimm, Superintendent of Sanitation& Recycling, stated that it is necessary to have a staff of 12 persons in order to operate his department. The department averages two people absent each day due to vacations, sick time, etc., which is why he requires a staff of 14 to operate the department. Mr. Grimm stated that his department was designed to have 14 employees. Mr. Grimm stated that existing employees work overtime to cover a person who is absent. Mr. Grimm stated that five years ago his department employed 24 people. Councilperson Anders stated that he feels replacing two employees is excessive, and he would like to hire one new person. Mr. Anders stated that paying overtime is cheaper than hiring another person. Councilperson Krizek stated that she would like the Finance and Personnel Departments to sign off on staffing requests that the position is in the budget. Moved by Getty, seconded by Murphy that the request of the Superintendent of Sanitation & Recycling to appoint two Solid Waste Operators from an existing Civil Service list be approved. Ayes: Two. Absent: Berry. Motion carried. Moved by Getty, seconded by Murphy that the request of the City Clerk to initiate a Civil Service examination for the position of Clerk II be approved. Ayes: Two. Absent: Berry. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:31 p.m. Ayes: Two. Absent: Berry. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 23, 2000 4:10 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to appoint three Firefighters to Fire Engineer from an existing Civil Service list was reviewed. The vacancies are due to retirements and promotions. This item was reviewed and approved by the Public Safety Committee on October 23, 2000. Moved by Getty, seconded by Berry that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 9, 2000 4:05 p.m. Council Chambers Members present: Getty,Berry,Murphy. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Chief of Waterloo Fire Rescue to appoint a Clerk I from an existing Civil Service list was reviewed. Murphy now present at 4:06 p.m. Chief Frank Magsamen stated that the position is vacant due to the promotion of Cheryel Stevenson to Clerk II in the City Clerk's office. The Clerk I position performs clerical duties for the rental and fire and life safety inspections. The Clerk I position is not currently funded in the FY2001 budget, but $23,000.00 will be saved with the new contract for medical billing services, which should offset the salary for the position for eight months. Moved by Getty, seconded by Murphy that said request, as proposed,be approved. Ayes: Three. Motion carried. The request of the City Clerk to appoint a part time Assistant Cable TV Production Coordinator from an existing Civil Service list was reviewed. The position is due to the resignation of Jami Petersen. The position is a three-fourth time position, with a starting salary of$9.32 per hour. The salary is paid with PEG funds and is funded in the FY2001 budget. Moved by Getty, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Murphy that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 28, 2000 4:05 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Water Pollution/Flood Control Superintendent to initiate a Civil Service promotional process for the position of Instrument Control Foreman and a Civil Service open process for the position of Instrument Control Technician was reviewed. The Instrument Controls Foreman will become vacate on August 30, 2000 due to a retirement. The position will be filled by a promotion, which will create a vacant Instrument Control Technician position. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Three. Motion carried. Moved by Berry, seconded by Getty that the request of the City Planner to initiate a Civil Service open process for the position of Assistant Neighborhood Services Coordinator be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Berry that the request of the Acting Police Chief to appoint a Captain from a current Civil Service list and to initiate a non Civil Service selection process for the position of Administrative Secretary be approved. Ayes: Three. Motion carried. The Civil Service Recruitment process for Police Chief was reviewed. Jim Rodemeyer, Personnel Director, reported that the positions of Police Chief and Fire Chief are the only department head positions covered by Civil Service law. Upon approval by the Human Resources Committee, the Personnel Department will take the Police Chief process to the Civil Service Commission for their review and approval on September 8, 2000. The position will be listed with Job Services and Affirmative Action Agencies and will be advertised in the Waterloo Courier. The deadline for applications will be October 13, 2000. After consultation with the Mayor, an oral interview panel will be established. Following the oral interview process, it will be necessary to take the ranked list of applicants to the Civil Service Commission for certification. The Mayor will make a final recommendation to the City Council, and they must take formal action to approve the appointment. Moved by Berry, seconded by Getty that the Civil Service Recruitment process be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 21, 2000 4:20 p.m. Council Chambers Members present: Chairperson Murphy, Gronen, Getty, Berry. Moved by Berry, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Berry that the request of the Fire Chief for authorization to appoint three Lieutenants from a current Civil Service list be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Berry that the request of the Personnel Director to initiate the non Civil Service recruitment process for Chief Financial Officer be approved. Prior to a vote on the above motion, the following comments were heard. Jim Rodemeyer, Personnel Director, stated that a salary will be set by the council and mayor, probably in the $65,000.00 range. The position requires a bachelor degree in business, finance, accounting or related area and a minimum of five years public sector finance experience or an equivalent combination of education and experience. A CPA or MBA is preferred. Mr. Rodemeyer stated that the Mayor's Finance Committee has recommended the CPA requirement. Mr. Rodemeyer stated that it is his recommendation that public sector finance experience is more relevant for the position than the CPA requirement. The job will be listed with Job Service and Affirmative Action agencies, advertised in the Waterloo Courier, Des Moines Register, League magazines and GFOA Newsletter. The ads will run with salary dependent on qualifications and with the statement that we will accept resumes until the position is filled. Once a significant number of applications have been received, an interview committee will be formed. Initial interviews will most likely be conducted by telephone, with the finalists invited to Waterloo for an interview with the Mayor. Following discussion a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:29 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 24, 2000 4:05 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to promote three Captains and two Battalion Chief from current Civil Service lists was reviewed. The vacancies for the position for Battalion Chief are due to the retirement of the Assistant Fire Chief and a Battalion Chief. A Captain position is vacant due to a retirement, and it is anticipated that two Captains will be promoted to Battalion Chief, which will leave three vacant Captains positions. Moved by Getty, seconded by Berry that the request of the Fire Chief for authorization to promote three Captains and two Battalion Chiefs from current Civil Service lists be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:13 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 10, 2000 5:00 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to appoint a Police Sergeant from a current Civil Service list was reviewed. Sergeant Heinz Hoffmann will be retiring from the Police Department effective July 21, 2000, and the Police Chief would like to fill this vacancy with a promotion to the rank of sergeant. Moved by Getty, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 5:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 19, 2000 4:25 p.m. Council Chambers Members present: Chairperson Murphy, Berry. Members absent: Getty. Moved by Berry, seconded by Murphy that the Agenda, as amended to add Item 3, "Request from Police Chief to initiate an open examination for the position of Administrative Secretary", be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the City Engineer to initiate an open Civil Service examination for the position of Associate Civil Engineer was reviewed. This position is vacant due to a resignation effective June 30, 2000. Moved by Berry, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Director of Leisure Services to appoint a Park Maintenance I (7 month) employee from a current Civil Service list was reviewed. This position is vacant due to a resignation. Moved by Berry, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Police Chief to initiate an open examination for the position of Administrative Secretary was reviewed. This position is vacant due to the resignation of the current Administrative Secretary effective June 30, 2000.. Councilperson Anders stated that in light of the city's financial position, this is an opportunity not to fill this position and assign the duties to others in the Police Department. Councilperson Anders stated that he recommends delaying action on this request for one week. Jim Rodemeyer, Personnel Director, stated that this is not a Civil Service position. The position will be advertised, posted internally and then go through the interview process. Mr. Rodemeyer stated that the appointment does not come back to Human Resources, and that the Police Chief is the appointing authority. Moved by Berry, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Berry, seconded by Murphy that the meeting be adjourned at 4:36 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 12, 2000 4:10 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief to appoint at least four Firefighters from a current Civil Service list, to initiate a Civil Service open examination process for Firefighter and to promote two current Firefighters to Fire Engineer was reviewed. This request was reviewed and approved by the Public Safety Committee earlier this afternoon. Councilperson Getty asked the Fire Chief how many Firefighters was he requesting to hire from the Civil Service list. Fire Chief Frank Magsamen reported that there are eight applicants on the current Civil Service list and those applicants are being contacted to see if they are still interested in the position of Firefighter. It appears at least four applicants are still interested in the position. Once the applicants have been contacted they will be required to pass a physical examination. The Fire Chief stated that he would like to hire at least five or six new Firefighters. The request of the Fire Chief for authorization to promote two current Firefighters to Fire Engineer was reviewed. Stan Mingus and Marty Weeks are on the current Civil Service list. A vacancy was created due to a disability retirement. Marty Weeks will fill the position created by the disability retirement. Stan Mingus will remain at his present position as Medical Coordinator. Marty Weeks will receive an increase in his base wage, and Stan Mingus will remain at his current salary. Moved by Getty, seconded by Berry that the request of the Fire Chief to appoint up to six Firefighters from a current Civil Service list, initiate a Civil Service open examination process for Firefighter and to promote two current Firefighters to Fire Engineers be approved. Ayes: Twb. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:13 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 17, 2000 4:30 p.m. Council Chambers Members present: Chairperson Murphy, Getty, Berry. Moved by Getty, seconded by Berry that the agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Planner to initiate a non-Civil Service promotional process for Assistant City Planner, a Civil Service promotional process for Senior Planner and a non-Civil Service open process for Assistant Housing/Block Grant Program Manager was reviewed. The Assistant City Planner position is vacant due to the resignation of Dave Van Dee on March 3, 2000. It is anticipated that the Assistant City Planner position will be filled by a promotion of current staff, and that the Senior Planner position will then have to be filled through a promotion. The Assistant Housing/Block Grant Program Manager position is vacant due to the resignation of Deb Collett effective April 14, 2000. Jim Rodemeyer, Personnel Director, stated that the Assistant City Planner and Senior Planner positions will be posted tomorrow as promotionals, and that any appointment would have to be approved by the council. Councilperson Anders stated that the city hires new graduates and asked if it would be better to offer a better starting salary and ask for more experience. Councilperson Anders commented that we hire young graduates, train them and then they move on. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to initiate a Civil Service open process for Golf Maintenance II was reviewed. The position is vacant due to a recent promotion. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Street Superintendent to appoint a Foreman for a vacancy from a Current Civil Service list and initiate a Civil Service promotional process for Equipment Operator III and Equipment Operator II was reviewed. The Street Foreman position is vacant due to Herb Thompson's promotion to Street Operations Supervisor on January 11, 2000. The Civil Service list for the position of Street Foreman was certified on August 25, 1999. The Equipment Operator III and Equipment Operator II positions are vacant due to promotions. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to initiate a Civil Service promotional process for Collection Systems Foreman and a Civil Service open process for Sewer Maintenance Worker was reviewed. The Collection Systems Foreman position has been vacant for some time. The promotion to Collection Systems Foreman will create a vacancy for a Sewer Maintenance Worker. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Director of Cultural and Arts Commission to initiate an open Civil Service process for Volunteer Coordinator was reviewed. This is a change in status from temporary to permanent part time position. The position recruits, trains and schedules volunteers. The position will be posted both internally and externally. Moved by Berry, seconded by Getty that said request, as proposed, be approved. Ayes: Three. Motion carried. Jim Rodemeyer, Personnel Director, updated the committee on the recruitment process for Aviation Director. The position was advertised in the Waterloo Courier, Des Moines Register, the Association of Airport Administrators newsletter and a publication entitled "The Airport Magazine." The position was also advertised with the regular agencies and organizations, including the Work Force Development office and state and regional web sites of the Work Force Development. Twenty applicants submitted resumes through April 14, 2000. After review of the resumes, it was decided to offer telephone interviews to 11 applicants. The telephone interviews were conducted on April 4, 5, and 12, with an interview panel comprised of Airport Board 3iia1D/CU 1Ja)iag AaugN .paulea uogoj •aaigI :sapid •ui•d 50:5 pauinofpe aq 5utuaaui aqI A.uag Aq papuoaas `An ,iq panoW sum 4! `aa44nuwoa aq4 a.zojaq ssauisnq iaqunj ou q4'M •OOOZ `Z 'PYAi pue 8Z `LZ `SZ IEidd ioj painpagos uaaq aneg sma!iva4u► •ulsuoos!M wog 4ueogdde ue puu Aas.iar MOM wag 4u1ogdde auo `gigioa9 wag s4uuogddE sMatnla4ut al!s-uo Ja o papiaap SEM 1[ `sma!ma4u► auogdaial alp Swmoiiod •J0i awapox iauuoslad pine gSn)J sug3 pine dregs /CIO siagwaw Z agud OOOZ`Li judd aarnunuoo saomosag ueumg HUMAN RESOURCES COMMITTEE January 24, 2000 4:25 p.m. Council Chambers Members present: Getty, Berry. Members absent: Murphy. Moved by Getty, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Planner to initiate a Civil Service process for the position of Contract Compliance Officer was reviewed. The position is currently vacant due to a resignation, and there is no one left on the list. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Fire Chief to promote a Medical Officer to the rank of Lieutenant was reviewed. There will be no change in salary. The promotion has been approved by the Public Safety Committee. Moved by Getty, seconded by Berry that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Berry that the meeting be adjourned at 4:45 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk