Loading...
HomeMy WebLinkAbout1999 HUMAN RESOURCES COMMITTEE December 20, 1999 5:10 p.m. Council Chambers Members present: Gronen, Murphy. Members absent: Krizek. Moved by Gronen, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the City Clerk to initiate an open Civil Service examination for the position of Parking Meter Enforcement Officer was reviewed. The vacancy is due to the resignation of the current Parking Meter Enforcement Officer. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Fire Chief to initiate an open Civil Service examination for the position of Clerk I was reviewed. The vacancy is due to the promotional transfer of the current Clerk Ito the position of Clerk II in the City Clerk's office. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:12 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE December 13, 1999 4:55 p.m. Council Chambers Members present: Chairperson Krizek, Murphy. Members absent: Gronen. Moved by Murphy, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Planner to initiate an open Civil Service examination for the position of Associate Planner was reviewed. There is a vacancy in the Community Development Office due to the resignation of Vouth Varangkounh. Moved by Murphy, seconded by Krizek that said request, as proposed, be approved. Ayes: Two. Absent: Gronen. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Krizek that the meeting be adjourned at 4:57 p.m. Ayes: Two. Absent: Gronen. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 15, 1999 5:45 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Director of Leisure Services to initiate an open Civil Service examination for the position of Park Maintenance II - Mechanic, was reviewed. The position is vacant due to a medical-related layoff. Moved by Gronen, seconded by Murphy said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Gronen that the meeting be adjourned at 5:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 1, 1999 5:40 p.m. Council Chambers Members present: Chairperson Krizek, Gronen. Members absent: Murphy. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to promote one captain, one lieutenant, one sergeant and to hire two police officers on November 1, 1999 and two additional officers at a later date to fill existing vacancies was reviewed. The captain position is vacant due to the retirement of Captain Michael Beener on September 2, 1999. The Police Chief is requesting to fill the captain vacancy with a promotion. Because of the domino effect of the captain promotion, it will be necessary to promote one lieutenant and one sergeant. The promotions are effective January 3, 2000. The Police Chief is requesting to hire Michael Rasmussen and Andrea Brasch as police officers effective November 1, 1999. The two additional police officer positions will be filled effective January 3, 2000. Moved by Gronen, seconded by Krizek that the Police Chief be authorized to promote one captain, one lieutenant, one sergeant effective January 3, 2000, hire two police officers effective November 1, 1999 and hire two additional police officers effective January 3, 2000. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Director of Leisure Services to initiate an open Civil Service examination for the position of Park Maintenance II, Forestry, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Superintendent of Sanitation & Recycling to initiate an open Civil Service examination for the position of Solid Waste Operator was reviewed. The position is vacant due to a transfer to the Street Department. Moved by Gronen, seconded by Krizek that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Krizek that the meeting be adjourned at 5:47 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 18, 1999 4:55 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk to initiate a promotional and, if necessary, an open Civil Service examination for the position of Clerk II was reviewed. The current Clerk II has accepted the position of Administrative Secretary in the Water Pollution/Flood Control Department. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Gronen that the meeting be adjourned at 4:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 4, 1999 5:05 p.m. Council Chambers Members present: Gronen, Murphy. Members absent: Krizek. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Leisure Services Director for authorization to initiate an open Civil Service examination for the position of Golf Course Coordinator was reviewed. The current Golf Course Coordinator will be retiring in December. Councilperson Anders commented that he realizes that there are qualified individuals in the city, but he would encourage that the position also be open to candidates outside of the city. Councilperson Anders stated that with the city's reputation for great golf courses, he would encourage the Leisure Services Director to open the job to individuals outside so that we get the best candidate. Jim Rodemeyer, Personnel Director, stated that open positions are generally advertised in the Courier, and it could also be advertised in a professional magazine. Paul Huting, Director of Leisure Services, stated that job will be posted internally and externally and out of the state, if necessary. Moved by Murphy, seconded by Gronen that said request, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Superintendent of Streets to appoint six Equipment Operator Is from a Civil Service list to be certified at the next Civil Service meeting was reviewed. There are currently seven vacant positions due to five retirements, one resignation and one disability. Six positions are promotional and one is pending open position. Moved by Murphy, seconded by Gronen that said request, as proposed,be approved. Prior to a vote on the above motion,the following comments were heard. Councilperson Anders suggested that manpower in the Street Department be reviewed because with the improved efficiencies in the Street Department it may be possible to get by with four or five rather than the proposed six Equipment Operator Is. Steve Decker, Superintendent of Streets, stated that he believes all six positions need to be filled to efficiently run the operation of the Street Department. Councilperson Anders asked that Personnel Director Jim Rodemeyer and the Superintendent of Streets evaluate the positions prior to filling the jobs. Following comments a vote was taken on the above vote, with the following result. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Murphy, seconded by Gronen that the meeting be adjourned at 5:12 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 2, 1999 5:15 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Fire Chief to promote two individuals to the position of Lieutenant and to appoint two individuals to the position of Firefighter from existing Civil Service lists was reviewed. The Fire Chief is requesting authorization to promote Arson Investigator Dave Boesen and Medical Supervisor Brett Bredman to the position of Lieutenant. Both positions are currently receiving a salary equal to or above the current Lieutenant's pay, and there will be no additional cost to the budget due to the promotions. The Fire Chief is also requesting authorization to hire two Firefighters from an existing Civil Service list. The positions are vacant due to a resignation and a retirement. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Personnel Director to initiate a non Civil Service process for the position of Administrative Secretary was reviewed. The position is vacant due to a resignation. The position is currently budgeted in the FY 2000 Budget. The job will be posted internally, and two individuals who applied for the administrative secretary position in the City Clerk's office will be interviewed. If necessary the position will be advertised in Sunday's Waterloo Courier. Moved by Murphy, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to initiate a Civil Service process for the position of Laboratory Technician and a non Civil Service process for the position of Administrative Secretary was reviewed. The Civil Service list for Laboratory Technician will be developed to fill two vacancies which will occur before the end of the year. The non Civil Service list for Administrative Secretary is necessary due to the anticipated retirement of the current Administrative Secretary. Moved by Murphy, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:29 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE June 7, 1999 5:15 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Gronen, seconded by Murphy that the Agenda, as amended to add Item 2 entitled, "Request of Acting Police Chief to hire five new police officers from a current Civil Service List", be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to initiate an open Civil Service examination for the position of Maintenance I at Young Arena was reviewed. The vacancy is due to a recent resignation. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Acting Police Chief for authorization to hire five new police officers from a current Civil Service List was reviewed. The five officers are replacements for officers who have retired from the Police Department over the past several months. The officers will be hired effective July 5, 1999. Moved by Murphy, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 24, 1999 5:15 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Jim Rodemeyer, Personnel Director, reviewed current vacant positions and projected vacancies due to future retirements. A chart listing current vacant positions and the status of those vacancies was reviewed. The chart included job classification, the department where the vacancy exists, bargaining status, budget fund, anticipated salary cost, number of vacancies within the classification and the status of refilling each vacancy. There are currently 20 positions vacant, with a salary cost of$484,885, of which $328,285 is funded from the General Fund and $156,600 funded through other funds. A chart listing projected late FY99 and FY00 vacancies was also reviewed. The chart included job classification, anticipated retirement date, budget fund, FY00 salary, the potential salary savings and the potential FY00 longevity savings. The committee reviewed those employees who are currently eligible or become eligible to retire in FY00 but have not indicated a retirement date. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE May 17, 1999 5:45 p.m. Council Chambers Members present: Gronen, Murphy. Members absent: Krizek. Moved by Gronen, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the City Clerk to initiate an open Civil Service examination for a part-time Cable Technician position was reviewed. The position is a three-fourth time position with a starting salary of$9.00 per hour. The position has been budgeted in the FY 2000 budget. The Cable Technician will work in the Public Access Studio providing assistance to the Cable Television Production Coordinator in programming, editing, scheduling, etc. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 6:02 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 26, 1999 5:00 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Gronen, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The current vacant positions and projected vacancies due to future retirements were reviewed. Mayor Rooff stated that the city is in the process of filling vacant positions. Mayor Rooff stated that when there is a vacant position, there is a period of time when the department head is going through the process of filling the position that the salary budgeted for the position is not used. Mayor Rooff stated that from now on the salary budgeted for vacant or new positions will be removed from a department's budget until the position is filled. Mayor Rooff stated that the council needs to understand the budget and how funding of positions affects the budget. Mayor Rooff stated that when the budget is approved funding is allocated for a certain number of positions, and that vacancies and/or new hires will affect the budget. Jim Rodemeyer, Personnel Director, stated that money will be available only if there is a lag time from the time the position is vacant until the position is filled. Mr. Rodemeyer stated that he has made changes to the material received by the committee. Mr. Gronen stated that he would like more time to review the additional information. Moved by Gronen, seconded by Murphy that the committee meet on April 17, 1999 to review the current vacancies and projected vacancies due to future retirements. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:21 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 19, 1999 4:30 p.m. Council Chambers Members present: Chairperson Krizek, Gronen. Members absent: Murphy. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Clerk for authorization to initiate a non Civil Service examination process for the position of Administrative Secretary was reviewed. The position is currently vacant and funding for the position is included in the F.Y. 1999 and F.Y. 2000 Budgets. Moved by Gronen, seconded by Krizek that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the City Planner to appoint a 3`d Associate Planner from a Civil Service list to back fill a vacancy caused by the promotion of a current Associate Planner to the position of Senior Planner and to initiate a Civil Service process for a Contract Compliance Officer was reviewed. The Associate Planner position is vacant due to the retirement of Senior Planner Bob Donels. There is a current Civil Service list available with one person remaining. An in-house promotion will occur after Mr. Donels retires on June 30, 1999. The Contract Compliance Officer vacancy is due to the development of the Neighborhood Services Team. Rudy Jones has been assigned the responsibility of neighborhood services. Moved by Gronen, seconded by Krizek that said request, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Krizek that the meeting be adjourned at 4:39 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 12, 1999 3:45 p.m. Council Chambers Members present: Chairperson Krizek, Gronen. Members absent: Murphy. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Finance Manager for authorization to appoint a 3/4 time Internal Auditor from a current Civil Service list was reviewed. This position has been vacant for two years. The candidate for this position is required to be a certified public accountant. Councilperson Krizek questioned if a professional services contract could cover the services needed during the auditing period. Bruce Meisinger, Finance Manger, stated that we currently use the services of an auditing firm for some of these functions but that is expensive. The request of the MIS Director to appoint a Network Administrator from a current Civil Service list was reviewed. Jim Quint, MIS Manager, stated that in 1995 when Information Services was created, the city had 238 computers and servers. Today that number has more than doubled to 507 computers. The network has tripled in size, and Information Services is busy with preparations for the Year 2000. In addition, the individual at the Fire Department who manages their computer needs may retire in the near future and MIS will have take on those responsibilities. This position is 70 percent funded with sewer funds. Moved by Gronen, seconded by Krizek that the request of the Police Chief to appoint a Sergeant from a current Civil Service list be approved. Prior to a vote on the above motion, the following comments were heard. In answer to a question from Councilperson Anders, it was noted that all these positions are currently funded in the F.Y. 1999 and F.Y. 2000 budgets. Jim Rodemeyer, Personnel Director, stated that he has asked all departments to submit a list of retirements or new hires for F.Y. 2000. Councilperson Gronen stated that it is important for the city to have and keep good employees. Councilperson Gronen stated that he hopes that no one feels that they are questioning them personally, and that this committee supports all departments. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request from the Director of Leisure Services to appoint two individuals from a current Civil Service list to the position of Park Maintenance I, (seven months)be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request of the City Planner for authorization to appoint two individuals from a current Civil Service list to the position of Associate Planner be approved. Prior to a vote on the above motion, the following comments were reviewed. Councilperson Krizek stated that the request is to appoint two positions right away, and that a third position will be needed to replace the retirement of Bob Donels on June 30, 1999. One appointment is for the Planning Department, one for Community Development, and then they will start the Civil Service process for a Contract Compliance Officer. The Senior Planner position will be a promotion from within. .palaauo uonoj .AgdanyAi :luasgy om�, :saAV .panoadde aq (suop!sod plow L) 1 aoueualule,%i mop £ anq o1 iudy alai u! Sullaaw aotnaas HAD am SutmoiioJ uopruluzexa uado aotnaaS i!n!3 g aletltu! of saolnaas aans!a-I jo lop n j alp jo lsanbaa aq1 Imp )iazu}I Aq papuooas `uauoag gig pony .pauaeo uopow 'Agdanw :luasgy oAZ :saAy .6661 `61 i?-Idd jo upuaRe aallnuuzoj saoanosaj upuxnl-i alp uo panic' aq Aaelaaoas an!lealslu!wpv jo uop sod alp ioj ssaooad uoileu!cuexa aoinaas HAD uou a awll!u! 01 3ia0ij Aga aql jo lsanbaa agl 1 1 )iazl.) Aq papuooas `uauoJD /Cq panow .s!seq*wow u uo aalllunuoo aql ants iilm aq wq1 sogstlels aaAoiduia svq aq legl pawls aaAauuapog aNi *pap.= uopojAi :luasgy oms :saAy linsaa Sig/ANT alp g1lm uolloUI anoge agl uo ualul sum alon g uoissnosip Wu!moiio3 .sAep 0Zi aoj nog ue ssai sluao Aug pang are suoutsod magi Aiieu11011 1P111 pawls `JopanQ iauuosaad `aaAauuapo21 mu. -Aaeies aassai e w pang Aagl ale utagl sanq Afro aq1 aa}iP pauleal aq o1 aneq saaAoiduza matt j! pauo!lsanb)iazuN uosaadilouno3 .suopoadsu! 005`£i Paipugq Aag1866i u!pug suo!loadsu! 00Z`6 P!P luauzlaedap s!g E661 u! wq1 palou lq&uminD .ay`i .paloaiioo saaJ aql Aq paaanoo aq ii!m Aaeies aqs -aoueuipap moloealuop ieaauaD aq1 aluin2aa ipm uo!1!sod srgZ .Sulleag pug ieoploaia `&ulqumid `$uipi!nq u! lualogoad aq lsnuu uo!1!sod snit wq1 pawls `iii°jo su!pi!ng `1118umin3 nog pa�aq aaam sluaunuoo suim011OJ agl `uotlout anogu aq1 uo a10n 2 01 loud -panoadde aq 1sli aolnaas IIAID luauno uxoaj 11 aoloadsul uolleu!gtuoD e Roddy o1 p!om0 Sutppng alp jo lsanbaa alp wql laz!rx Aq papuooas `uauoa[ Ag panm 'papa2o uo!loyq '�igdany�i :luasgy 0ms :saAy .panoadde aq 1s!i aowas HAD luaaano a wag aowals!u!wpV )iaomlaN • 1u!odde o1 aoloanQ sii" alp Jo lsanbaa alp imp )iazu}I Aq papuooas `uauoarj Aq panow .pauaeo uoiloj :luasgy •oMZ :saAy linsaa sulmoiio3 ag1 gilm uotloui anogu alp uo 1103121 SeM aeon u uo!ssnoscp su!moiiod .palaiduuoo 10U ale siassu paxg alp Imp pawls aasu!spiAi JJ^i .1!pne kaeu!mgaad alp op o1 saoltpne ano 1Ced Ailuaaano am asneoaq paonpaa aq ii!m woo $up!pne s,A1!o alp Imp pawls `aageuew aoueuld `aasu!siaJAA aonag •pannbaa Si uoil!sod % i 1eg1 pauaaouoo Si lnq ` dd-d-J aapun Su!uodaa ielouuug o1 asuRgo aq1 pug spurg Jo uotwpliosuoo alp Jo asneoaq SJROA aaagl ls2d ag1 _MnO 3IJOM ieuop!ppe peg sug luauxlredaU aou2uld aq1 wq1 sazlieaa aqs wq1 pawls )iazu}1 uosaaditounoD .preaq aaam sluaunuo0$U!M01101 01.11 'wpm anog2 aq1 uo alon 2 01 loud .panwdde aq lsu ao!naas HAD luaaano a wag ao1!pnd ieu1alul aux!1 % 2 lurodde 01 13$2u214i OOURu!d alp Jo isanbaa alp Imp }iazp)I Aq papuooas `uauoJD Aq panow .pa!JRo uo!loN :luasgy :saAy linsaa 81lmoiiO3 aql q1!m uo!louz anog2 ag1 uo ua)j2l sum Non uo!ssnosip ulmoiiod .1.191i0 WOW pamoui aq o1 an2q skumalRJ alp sasanoo 310E alp Jo $uualem ag1 q1!m wq1 pawls `aoloanU saotnaaS aans!ar1 `Su!lnH Fig," luauzlaedaQ sao!naas aans!a' aql aoJ JJ21s aamaJ aoJ smoiie tualsAs aapiuuds ollemolm alp J! pauo!lsanb saapud uosaaditounoD JJ2ls luaaano Jo asRaaoap/aseaaou! 3o luaoaad alp pug t66I uioa3 JJn1s Jo ls!i u aas o1 a)i!i pinom aq wq1 pawls A11aD uosaadilouno3 Z aged 6661 `ZI 1 udd aaunuutoJ saamosag urumH Human Resources Committee April 12, 1999 Page 3 Moved by Gronen, seconded by Krizek that the request of the Police Chief for authorization to initiate a Civil Service open examination following the Civil Service meeting in late April to hire one bargaining unit Secretary be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Superintendent of Traffic Operations for authorization to initiate a Civil Service open examination following the Civil Service meeting in late April to hire one Maintenance Electrician be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request of the City Planner to initiate a Civil Service Open examination following the Civil Service meeting in late April to hire one Housing Coordinator be approved. Ayes: Two. Absent: Murphy. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Street Superintendent to initiate Civil Service open and promotional examinations for Equipment Operator I, Equipment Operator II, Equipment Operator III, Foreman and Operations Supervisor be approved. Ayes: Two. Absent: Murphy. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Krizek that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 8, 1999 8:15 a.m. Council Chambers Members present: Chairperson Krizek, Gronen. Members absent: Murphy. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Murphy. Motion carried. The request of the Police Chief to appoint a Sergeant from a current Civil Service list was reviewed. The position is vacant due to the retirement of Sergeant Richard Steveson effective March 28, 1999 was reviewed. • Councilperson Krizek stated that no decisions will be made on the positions on today's agenda as the committee will need additional time to review each request. Councilperson Krizek stated that she wants to know when each position will be hired and how that will affect the budget. The request of the Director of Leisure Services to appoint two individuals from a current Civil Service list to the position of Park Maintenance 1-7 months was reviewed. The Human Resources Committee approved the hiring of two Park Maintenance I positions on March 15, 1999. The two funded vacancies are due to a promotion and a transfer. The positions need to be filled as soon as possible in order to mow the parks and right-of-way areas. The regular start date for these seven month positions is April 12. The Director of Leisure Services also is requesting to initiate a Civil Service examination to hire 3 Golf Maintenance I (7 month positions). On February 15, 1999, the Human Resources Committee approved the request to initiate the Civil Service Process to hire three Golf Maintenance I employees. Funding is currently available and the employees are needed to properly maintain turf at the golf courses due to new irrigation systems. The Golf Improvement Committee has recommended that these positions be filled. The request of the City Planner to appoint two individuals from a current Civil Service list to the position of Associate Planner was reviewed. The Associate Planner positions are caused by the resignation of Shawnda Groth and the development of the neighborhood services team. Dave VanDee and Rudy Jones have been assigned the responsibility of neighborhood services. Their time will be funded with Community Development Block Grant funds designated for the Neighborhood Services team. In addition the City Planner would like to begin the process of filling the position of Contract Compliance Officer. Councilperson Krizek stated that she would like all departments to submit information on open positions three to four months prior to the position opening. Councilperson Krizek requested that the Personnel Director submit a list of all employees who will be eligible to retire in FY2000. Another Human Resources Committee will be scheduled for Monday, April 12, 1999. Moved by Gronen, seconded by Krizek that the meeting be adjourned at 8:58 a.m. Ayes: Two. Absent: Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE April 5, 1999 5:25 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from the City Planner to initiate a Civil Service open examination process for the position of Housing Coordinator was reviewed. The Waterloo Housing Authority is in the process of adding 50 Housing Voucher households to the workload under the Section 8 Mainstream for Disabilities Program. The Authority has plans to apply for more Housing Vouchers under both the Mainstream Program and a new Welfare to Work Program. The current staffing level of three Section 8 Coordinators needs to be increased to allow the Authority to provide adequate client services to the new households and the existing tenants and landlords that are served through the Section 8 rent assistance program. The funding for the position is in place as it will come from the HUD administrative fees that are earned on the 50 Mainstream Housing Vouchers. Moved by Murphy, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. The request from the Street Superintendent to initiate a Civil Service open examination process for the position of Equipment Operator I and promotional examinations for the positions of Equipment Operator II, Equipment Operator III, Foreman and Operations Supervisor was reviewed. Councilperson Anders questioned the need for a Street Foreman and Operations Supervisor. Steve Decker, Superintendent of Streets, stated that one Foreman positions has been eliminated and the position of Operations Supervisor has been created. Councilperson Anders asked if people from outside could apply. Jim Rodemeyer, Personnel Director, stated that normally Foreman positions are posted for promotional, and he recommends that the Foreman position be posted as a promotional. Mr. Rodemeyer stated that the Operations Supervisor is a non- bargaining position who is eligible for time and a half after 40 hours. Councilperson Murphy stated that he would like the Civil Service Commission to review the Operations Supervisor position to advertise the position as an open examination. Moved by Gronen, seconded by Murphy that the request of the Street Superintendent to initiate a Civil Service open examination process for the position of Equipment Operator I and promotional examinations for the positions of Equipment Operator II, Equipment Operator III and Foreman, and a Civil Service open examination process for the Operations Supervisor position be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE March 15, 1999 5:30 p.m. Council Chambers Members present: Chairperson Krizek, Gronen, Murphy. Moved by Murphy, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief to initiate a promotional Civil Service examination for the position of Police Captain, a promotional Civil Service examination for the position of Police Sergeant and an open Civil Service examination for a Secretary was reviewed. The Police Department is currently without a Civil Service certified promotional list for the position of Captain. The Civil Service certified promotional list for Sergeant will expire July 1999. It is anticipated that several officers will be retiring, including at least one Captain's position and one Sergeant's position. The Secretary position is vacant due to a disability retirement. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to appoint two individuals from a current Civil Service list to the position of Park Maintenance I 1-7 months was reviewed. There are two vacant Park Maintenance I positions due to a promotion to Park Maintenance II and a transfer to golf Maintenance I. The tentative start date for the two positions is mid-April 1999. Moved by Gronen, seconded by Murphy that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further busin. .s before the committee, it was moved by Gronen, seconded by Murphy that the meeting be adjourned at 5:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE March 1, 1999 5:00 p.m. Council Chambers Members present: Gronen, Krizek, Collier. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Collier. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Superintendent of Traffic Operations to initiate a Civil Service process for the position of Maintenance Electrician, as proposed, be approved. Collier now present at 5:08 p.m. Ayes: 'Three. Motion carried Moved by Krizek, seconded by Gronen that the request of the City Planner to initiate a promotional Civil Service process for the position of Senior Planner, as proposed, be approved. Ayes: Three. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Maintenance Supervisor to hire a second Facility Maintenance HV/AC employee instead of a Maintenance Assistant, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE February 15, 1999 5:30 p.m. Council Chambers Members present: Chairperson Collier, Gronen, Krizek. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Finance Manager for authorization to initiate a Civil Service process for the position of Internal Auditor was reviewed. Since the city has converted to accrual accounting under Generally Accepted Accounting Principles, the Finance Department needs to add a staff position to specialize and work primarily in the area of compiling and maintaining information for the city's financial reports and audited financial statements. This position will also be responsible for conducting pre-audit examinations for financial transaction throughout the year prior to the external audit at the end of the year. Funding for this position is in the current year and proposed F.Y. 2000 budget. Moved by Gronen, seconded by Collier that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Director of Cultural and Arts Department to initiate a promotional Civil Service process for the positions of Building Manager and Registrar was reviewed. The current Room Coordinator will be promoted to the position of Registrar and the current Night/Weekend Manager will be promoted to Building Manager. The position of Building Manager will combine the Night/Weekend Manager's duties with the Room Coordinator's duties. The Registrar's position is a new position that was shared by the Curator/Registrar and a part-time Assistant Registrar. Moved by Krizek, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director to initiate a Civil Service process for three Golf Maintenance I's positions was reviewed. The current Civil Service list has expired, and Leisure Services plans to hire three additional Golf Maintenance I employees for the next golf season. Moved by Krizek, seconded by Collier that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 6:10 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE January 11, 1999 5:15 p.m. Council Chambers Members present: Chairperson Collier, Gronen, Krizek. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to appoint a Bookkeeper from a Civil Service list was reviewed. The position is needed for the newly created Leisure Services Department. Funds are available due to a current vacancy. Moved by Gronen, seconded by Collier that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Engineer to initiate a Civil Service process for the position of Engineering Technician was reviewed. This is a new position created because of the workload involved in implementing the city's new pavement management software and the necessary street system inventory. Funding for the position for the position will be through Local Option Sales Tax funds. Moved by Gronen, seconded by Collier that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk to initiate a non-Civil Service process for the position of Administrative Secretary for the ClerklFinance Department was reviewed. The position was funded in the F.Y. 1999 Budget, but has been vacant since November 16, 1998. Moved by Krizek, seconded by Gronen that said request, as proposed, be approved. Ayes: Three. Motion carried. The request of the Executive Director of Human Rights to appoint a Human Rights Specialist from a Civil Service list was reviewed. Funding for the position was included in the F.Y. 1999 Budget as part of the Human Rights Commission's efforts to secure a Fair Housing Enforcement agreement with the Department of Housing and Urban Development. The Human Rights Specialist will primarily focus on alleged housing discrimination complaints and education. Moved by Gronen, seconded by Krizek that said request, as proposed, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gronen, seconded by Krizek that the meeting be adjourned at 5:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk