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HomeMy WebLinkAbout1997 HUMAN RESOURCES COMMITTEE December 15, 1997 6 : 00 p.m. Large Conference Room Members present : Collier, Jordan. Members absent : Murphy. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Fire Chief for authorization to promote four Fire Engineers from a current Civil Service list was reviewed. The promotions include: Pete Lilja, Michael Moore and Roger Carr. The promotions are due to the promotions of three Lieutenants . Pete Lilja will remain a Paramedic and no additional costs will be incurred by the Fire Department . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Superintendent of Central Garage to hire a temporary mechanic was reviewed. A mechanic has been off on disability since January 6, 1997 due to back surgery. The reduction of the workforce has hampered the operation, especially sweeper and heavy equipment maintenance . It also restricts overtime/snow control scheduling and operations . Central Garage has been outsourcing to dealers and utilizing their field service for the work that cannot be covered with staff . The department has spent $29, 541 . 00 since June 2, 1997 for outsourcing to dealers . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 :02 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE December 8, 1997 4 :55 p.m. Large Conference Room Members present : Collier, Jordan. Members absent : Murphy. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Two. Absent: Murphy. Motion carried. The request of the Police Chief for authorization to appoint a Police Officer from a current Civil Service list was reviewed. The appointment is necessary to fill a vacancy created by the disability retirement of a sergeant . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 5 :02 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk i f , x ,_..., HUMAN RESOURCES COMMITTEE November 17, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier. Members absent : Jordan. Moved by Collier, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent : Jordan. Motion carried. The request of the City Clerk to initiate a non Civil Service recruitment and selection process for the position of Administrative Secretary was reviewed. The position is open due to the resignation of the current Administrative Secretary effective November 21, 1997 . Moved by Collier, seconded by Murphy that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Murphy that the meeting be adjourned at 6 : 15 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 10, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Jordan. Moved by Collier, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Police Chief to appoint one part-time Clerk I from a current Civil Service list was reviewed. The new position will be utilized for data entry of the new time clock system. Councilperson Murphy inquired as to other alternatives other than increasing staff at the Police Department . Moved by Collier, seconded by Murphy that said request be tabled. Ayes : Two. Absent : Jordan. Motion carried. The request of the Police Chief to appoint a Police Officer from a current Civil Service list was reviewed. There are two pending disabilities and one vacancy due to the resignation of a Police Officer. The wages for the position will be derived from the vacant positions during the period they are not filled. Moved by Collier, seconded by Murphy that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the City Clerk to initiate a Civil Service selection and examination process for the position of Cable Television Production Coordinator was reviewed. The Cable Production Coordinator will be responsible for the production, operation and programming of the public access channel and local public access studio. The Cable Television Production Coordinator will produce and cablecast activities in the community, ward table talks, street improvements, economic development, neighborhood meetings, etc . The salary for this position is included in the F.Y. 1998 Cable Commission Budget . Moved by Collier, seconded by Murphy that said request be approved. Ayes : Two. Absent : Getty. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Murphy that the meeting be adjourned at 6 :21 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE November 3 , 1997 6 : 00 p.m. Large Conference Room Members present : Collier, Jordan. Members absent : Murphy. Moved by Collier, seconded by Jordan that the Agenda, as proposed, be approved. Ayes : Two. Absent : Murphy. Motion carried. The request of the Fire Chief for authorization to promote three Swing Lieutenants and one Fire Fighter from a current Civil Service list was reviewed. The swing position is being established for the following reasons : 1 . Greater responsibility can be placed on personnel with the lieutenant rank rather than individuals working in and out of rank position. 2 . More authority can be delegated by superior officers . 3 . The Swing Lieutenant position will assist with public education and injury prevention programs and will be trained and qualified to perform both life and safety inspections and housing inspections . 4 . There would be more accountability with lieutenants than with acting lieutenants as to their responsibility in maintaining safety on the emergency scene and maintaining buildings and equipment . Promotion of three swing lieutenants will allow one to serve on each shift . The promotion of one fire engineer is due to the vacancy created by termination of an employee. Moved by Collier, seconded by Jordan that said request be approved, as proposed. Ayes : Two. Absent : Murphy. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Jordan that the meeting be adjourned at 6 : 09 p.m. Ayes : Two. Absent : Murphy. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE October 20, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Jordan, seconded by Murphy that the request of the Parks Superintendent to initiate a Civil Service promotional examination process for the position of Golf Maintenance II be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Fire Chief to initiate a Civil Service promotional examination process for the position of Fire Lieutenant was reviewed. The current list expires December 4, 1997 . The list is used not only for promotion purposes but also as a means for filling out-of-rank positions on a daily basis and promoting interest in individuals' training and education for advancement in the Fire Department . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 04 p.m. Ayes : Two. Absent : Collier. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE September 22, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Director of Human Rights Commission to initiate a non Civil Service selection process for the position of Administrative Secretary and a Civil Service process for the position of Human Rights Specialist was reviewed. The Administrative Secretary has resigned effective September 29, 1997 and the Human Rights Specialist has resigned effective October 3, 1997. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 07 p.m. Ayes : Two. Absent : Collier. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE September 8, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier. Members absent : Jordan. Moved by Collier, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Jordan. Motion carried. Moved by Collier, seconded by Murphy that the request of the City Engineer to initiate a Civil Service examination for the position of Engineering Technician to fill a vacancy created by a resignation be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Administrative Director to initiate a Civil Service open examination for the position of Grant Manager was reviewed. The creation of this position has been identified by the Mayor and City Council as one of its goals for this fiscal year. The Administrative Director, Mayor, Councilperson Murphy and the Personnel Director have written a job description detailing the responsibilities of the position. Some of the funding for the position can be recouped as part of administration of various grants; however, a portion of the salary will have to come from the general fund. Moved by Collier, seconded by Murphy that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. The request of the Fire Chief for authorization to promote Brett Bredman, Mark Olson, Jeff Ruehs and Darwin Boelts to the position of Fire Engineer was reviewed. Brett Bredman and Mark Olson' s promotions are effective July 21, 1997, and Jeff Hedrington, Jeff Ruehs and Darwin Boelts promotions are effective August 22, 1997 . The promotions are to replace the vacancies created by the staffing of Airport Fire Engineers . Moved by Collier, seconded by Murphy that said request be approved. Ayes : Two. Absent : Jordan. Motion carried. With no further business before the committee, it was moved by Collier, seconded by Murphy that the meeting be adjourned at 6 : 10 p.m. Ayes : Two. Absent : Jordan. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE August 25, 1997 6 : 00 p.m. Large Conference Room Members present : Collier, Jordan, Murphy. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Aye : Two. Absent : Murphy. Motion carried. The request of the Building Official to initiate a Civil Service open examination for the position of BackFlow Systems Coordinator was reviewed. The position is being created because of a state mandated law on backflow prevention. The Waterloo Water Works is also participating in the cost of administrating the mandates . Moved by Collier, seconded by Jordan that said request be approved. Ayes : Two. Absent : Murphy. Motion carried. Moved by Jordan, seconded by Collier that the request of the Street Superintendent to appoint one Equipment Operator I from a current Civil Service List to fill a vacancy created by a retirement be approved. Ayes : Two. Absent : Murphy. Motion carried. Murphy now present at 6 : 05 p.m. The request of the Police Chief to appoint one Captain and one Sergeant from a current Civil Service List was reviewed. The Police Department is considering the realignment of administrative responsibilities within the Field Services Bureau. The Field Service Bureau is the largest element of the department and is comprised of three Uniform Patrol Watches, Investigations Division and the Tri-County Drug Task Force . These areas are presently commanded by one captain. The realignment is necessary to better administer this element of the Police Department, provide diversified and equal workload and responsibilities, and provide an appropriate amount of time for each area to be property managed. The present captains assumed the responsibilities of two assistant chiefs while they maintain their other duties . This has created a need for an addition Captain in the Field Services Bureau. The Police Chief proposes to divide these responsibilities and have one Captain in charge of the Uniform Police Division and one Captain in charge of the Investigation Division and the Tri-County Drug Task Force. The Police Chief is requesting authorization to promote an existing Lieutenant to Captain creating an additional Captain position. Moved by Murphy, seconded by Jordan that said request be approved. Ayes : Three . Motion carried. Moved by Jordan, seconded by Collier that the request of the Recreation Director to initiate an open Civil Service examination for the position of Maintenance Worker to fill a vacancy created by the promotion of an employee to another Department be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 : 10 p.m. Ayes : Three . Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 21, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the City Engineer to initiate a Civil Service promotional examination for the position of Engineering Technician to fill a vacancy created by a resignation and to appoint a Draftsperson from an existing Civil Service List to backfill the promotion of a Draftsperson to the position of Technician was reviewed. An Engineering Technician has resigned to take a position with a private contractor. One of the Draftspersons meets the qualifications for the open Engineering Technician position. The City Engineer is requesting permission to start the promotional Civil Service process for the Technician position. With the promotion, a Draftsperson position will then become vacant . The City Engineer is requesting authorization to hire from an existing list for the Draftsperson position. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Fire Chief for authorization to appoint three Firefighters from a current Civil Service list was reviewed. The appointments were approved per the Memorandum of Understanding with Waterloo Fire Rescue and the Airport Commission during the June 2 , 1997 council meeting. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Police Chief for authorization to hire two police officers to fill pending vacancies was reviewed. The vacancies have been created due to the resignation of Nicholas Moon and Shelly Davis . The appointments will be made from a current Civil Service list . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 12 p.m. Ayes : Two. Absent : Collier. Motion carried. Nancy Eckert City Clerk HUMAN RESOURCES COMMITTEE July 14, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the City Planner to initiate a Civil Service open examination for the position of Associate Planner was reviewed. The current list expired December 4, 1996 . The department anticipates an opening in the very near future . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Acting City Clerk to initiate a non-Civil Service recruitment and selection process for the position of Deputy City Clerk was reviewed. This position is vacant due to the promotion of the former Deputy City Clerk to the position of City Clerk at tonight' s council meeting. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Administrative Director to initiate a Civil Service promotional examination for the position of Maintenance Assistant-Electrician was reviewed. The maintenance assistant HVAC resigned from the Building Maintenance staff on July 7, 1997 . Building Maintenance is requesting that this position be replaced with an additional Maintenance Assistant Electrician. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 03 p.m. . Ayes: Two. Absent : Collier. Motion carried. Nancy Eckert Acting City Clerk HUMAN RESOURCES COMMITTEE June 23, 1997 6:00 p.m. Large Conference Room Members present: Chairperson Murphy, Jordan. Members absent: Collier. Moved by Jordan, seconded by Murphy to approve the agenda as amended, deleting the request of the Police Chief to hire from a current Civil Service list to fill a vacancy created by a resignation. Ayes: Two. Absent: Collier. Motion carried. Moved by Jordan, seconded by Murphy to approve the request of the Street Superintendent to initiate a Civil Service examination for the position of Operations Supervisor. Before a vote on the motion the following discussion was heard. Anders stated his objection to creating a new position. The Street Department has been operating with the assistance of Mike Mrzlak and Larry Cunningham for most of the year, Anders doesn't understand the need for additional management staff now that Decker has been promoted. Personnel Director Jim Rodemeyer explained that Steve Decker has been running operations while Mrzlak and Cunningham took over the meeting and budget administrative duties. Now that Decker has been appointed Superintendent he will need additional management staff to cover the department when he attends meetings or during budget preparation. This position was recommended by the operational review committee. Anders questioned if the three foreman's positions will be retained. Decker stated that the position is intended to be a promotional position within the department and two of the foremen have expressed interest in the position. However, other staff could be eligible and he can't guarantee elimination of a foreman's position unless a promotion or resignation takes place. Moved by Jordan, seconded by Murphy to amend the original motion to include a request that the Civil Service List be returned to the Human Resources Committee before hiring takes place. Ayes: Two. Absent: Collier. Motion carried. The vote on the original motion with the amendment is as follows. Ayes: Two. Absent: Collier. Motion carried. The request of the Water Pollution Superintendent to initiate a Civil Service examination for the position of Sewer Maintenance Worker was reviewed. There is currently a vacancy created by a layoff and a shortage due to injury related light duty issues. Moved by Jordan, seconded by Murphy to authorize the Water Pollution Control Superintendent to initiate a Civil Service examination for the position of Sewer Maintenance Worker. Ayes: Two. Absent: Collier. Motion carried. Moved by Jordan, seconded by Murphy to approve the request of the Finance Manager to initiate a Civil Service examination for the position of Financial Analyst. This will replace the position of Financial Specialist which was previously approved by Human Resources from a current Civil Service list which has expired. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy to adjourn the meeting at 6:20 p.m. Ayes: Two. Absent: Collier. Motion carried. Susan Fangman r\ City Clerk HUMAN RESOURCES COMM CTEE June 2, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier, Jordan. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Police Chief to promote a sergeant to fill a vacancy due to a promotion from a list being developed, to fill the resulting police officer vacancy from a current Civil Service List, and to fill the approved position of Clerk I with a secretary was reviewed. Lieutenant Dennis Damon will retire from the Police Department on June 6, 1997 . His retirement will leave a vacant lieutenant position, and the Human Resources Committee has given authorization to replace Damon' s vacant position. Filling the lieutenant position will leave a vacant sergeant position within the department . The process has begun to establish a certified list of sergeant candidates and should be certified by the Civil Service Commission sometime in July 1997 . The retirement of Lieutenant Damon and subsequent promotions will create a police officer vacancy within the department . The pending vacancy will be filled using the Civil Service list of eligible applicants . During the budget process a secretary' s position was reduced to Clerk I, and a sergeant and police officer position assigned to the Finance Unit of the Police Department were eliminated. The two sworn positions were filled with a civilian Finance Specialist . Recent organizational changes within the city will require a physical transfer of the finance specialist along with budget and grant management responsibilities to the City Finance Manager. The present Finance Specialist, Carol Failor, has decided not to transfer and has requested a voluntary return to her former position as secretary. Moved by Jordan, seconded by Collier that the request of the Police Chief to promote a sergeant to fill a vacancy due to a promotion from a list being developed, to fill the resulting police officer vacancy from a current Civil Service List, and to fill the approved position of Clerk I with a secretary be approved. Ayes : Three . Motion carried. The request of the Finance Manager to fill the position of Finance Specialist from a current Civil Service list, or if unable to fill the position using the Civil Service List to initiate a Civil Service open examination to fill the vacancy was reviewed. The finance specialist vacancy was created when the Mayor ordered the transfer of the existing finance specialist position in the Police Department to the Finance Department to centralize financial functions. The person currently employed in the position has declined the transfer to the Finance Department . A proposal was developed to expand the Finance Department' s capability to meet increased demand for financial services from various departments, primarily the Police and Fire Departments . The Mayor decided to authorize the transfer of the position as well as the budget funding for the position for FY98 from the Police Department to the Finance Department . The position of finance specialist is essential in order for the Finance Department to effectively provide budget planning, analytical and preparation assistance, as well as other financial and specialized functions such as grant and project accounting. Moved by Jordan, seconded by Collier that the request of the Finance Manager to fill the position of Finance Specialist from a current Civil Service list, or if unable to fill the position using the Civil Service List to initiate a Civil Service open examination to fill the vacancy be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Collier, seconded by Jordan that the meeting be adjourned at 6 : 15 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE May 27, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier, Jordan. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Police Chief to promote a Lieutenant from a current Civil Service List, and to initiate a promotional Civil Service Examination in anticipation of an additional vacancy for Police Lieutenant was reviewed. The Lieutenant vacancy is due to the retirement of Lieutenant Dennis Damon on June 14 , 1997 . There is presently a certified Civil Service list of candidates for the promotion. The list will expire on August 14, 1997 . With the projection of personnel movement in the Police Department, it will become necessary to certify a new Civil Service list for the position of Police Lieutenant . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Three. Motion carried. The request of the Parks Superintendent to fill an Equipment Operator I/Park Maintenance I vacancy from a current Civil Service list was reviewed. The vacancy is the result of a recent resignation. On March 10, 1997, the committee approved filling three vacancies created by two promotions and a retirement . This request is for an additional Equipment Operator I/Park Maintenance I position. Moved by Jordan, seconded by Collier that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 : 10 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE May 19, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier, Jordan. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Jordan, seconded by Collier that the request of the Assistant Street Superintendent to promote an Equipment Operator III from a Civil Service List currently being compiled and to promote two Equipment Operator II' s from a current Civil Service List to backfill for the promoted Equipment Operator II' s and to initiate a Civil Service examination to fill three Equipment Operator I positions, two which will be created by the promotions of the Equipment Operator II' s and one due to a termination be approved. Ayes : Three . Motion carried. The request of the Airport Commission to initiate a non Civil Service recruitment and selection process to fill the pending vacancy of Airport Director was reviewed. Terry Lorenzen, Airport Director, is retiring effective July 18, 1997 . The Personnel Department will work with the Airport Commission to ensure maximum exposure of the position through a variety of paid advertising, including journals specific to the aviation industry. The Personnel Department will also ensure compliance with affirmative action guidelines by listing the position with agencies and organizations on the city' s affirmative action list . Each individual who applies will be sent a copy of the job description and requested to complete a City of Waterloo job application. The Personnel Department will initially screen the applicants and make recommendations to the Airport Commission concerning the eligibility of the applicants . It will be the decision of the Airport Commission as to who and how many of the applicants are interviewed. An interview panel consisting of one or two commissioners, possibly a councilperson and someone from private industry or another airport should be formed. The Airport Commission is the final appointing authority for this position. Moved by Jordan, seconded by Collier that the request of the Airport Commission to initiate a non Civil Service recruitment and selection process to fill the pending vacancy of Airport Director be approved. Ayes : Three. Motion carried. The request of the Director of Personnel to initiate a promotional Civil Service Examination for the position of Personnel Analyst to fill a vacancy was reviewed. The position has been vacant since the resignation of Cora Turner in September 1994 . Funds are available in this year' s budget and the position is also budgeted for FY98 . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 : 20 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE May 12, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Police Chief to fill a Clerk I position from a current Civil Service list was reviewed. On June 18, 1996, Sergeant Dyke retired from the Police Department . His position in the Finance Unit of the Administrative Services Division was eliminated and replaced with the non-sworn position of Finance Specialist . Carol Failor, secretary in the Administrative Services Division, was promoted to the position of Finance Specialist . With this promotion, the Administrative Services Division has operated without clerical support since July 8, 1996 . The position is being reduced from a Secretary to a Clerk I . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. Moved by Jordan, seconded by Murphy that the request of the Superintendent of Traffic Operations to initiate a Civil Service open examination for the position of Maintenance Electrician to fill a vacancy created by a resignation be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 05 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE May 5, 1997 5:55 p.m. Large Conference Room Members present: Chairperson Murphy,Jordan. Members absent: Collier. Moved by Jordan, seconded by Murphy to approve the agenda as proposed. Ayes: Two. Absent: Collier. Motion carried. The request of the Fire Chief to promote for four current employees to Fire Lieutenant and six current employees to Fire Engineer was reviewed. There are current Civil Service lists available and these positions are needed for Fire Station No. Six and to back fill the positions vacated by promotions or retirement. Moved by Jordan, seconded by Murphy to approve the request to promote four employees to Fire Lieutenant and six employees to Fire Engineer. Ayes: Two. Absent: Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy to adjourn the meeting at 6:00 p.m. Ayes: Two. Absent: Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE April 21, 1997 5 : 30 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Two. Absent : Collier. Motion carried. The request of the Assistant Street Superintendent to initiate an open Civil Service Examination for the position of Equipment Operator I was reviewed. The list will be created to fill a current vacancy and several anticipated vacancies due to retirements . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Park Superintendent to initiate a promotional Civil Service Examination for the position of Construction Foreman was reviewed. The position is vacant due to a recent resignation. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Police Chief to hire a Police Officer from a current Civil Service list to fill a vacancy was reviewed. The vacancy is due to the retirement of Lieutenant Terry Blank on February 7, 1997 . Mandatory pre-employment tests and background investigations are currently being conducted. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 5 : 35 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE March 24, 1997 5 : 55 p.m. Large Conference Room Members present : Chairperson Murphy, Collier, Jordan. Moved by Jordan, seconded by Collier that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request of the Fire Chief to hire eleven fire fighters was reviewed. The eleven fire fighter positions will fill four vacancies created through retirement and seven for the reopening of Station #5 . The hiring date for the eleven fire fighters is May 5, 1997 . Moved by Jordan, seconded by Collier that said request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 : 15 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE March 17, 1997 5 : 25 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the City Clerk/Finance Office to fill a vacant position created by the transfer of the secretary was reviewed. Judy Astleford has requested to be transferred to the Building Inspection Department to fill an open secretary position. The Clerk/Finance office is requesting authorization to hire an administrative secretary to replace the vacant secretary position. There is an administrative secretary list available, and the position is budgeted for in the current and next fiscal year. Moved by Jordan, seconded by Murphy that the request of the Clerk/Finance Office to fill a vacant secretary' s position with an administrative secretary be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 5 : 28 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE March 10, 1997 4 : 25 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Parks Superintendent to initiate an open Civil Service examination to fill three Equipment Operator I vacancies was reviewed. The vacancies are due to promotion of two Park Maintenance I employees and a scheduled retirement this summer. The positions will be funded for approximately seven months per year, with annual layoffs . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 4 :26 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE March 3 , 1997 5 : 50 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Police Chief for authorization to initiate a Promotional Civil Service Examination for the position of Police Sergeant was reviewed. The present Civil Service certified list for the position of Sergeant expired on January 30, 1997 . It is anticipated several staff officers will retire by June 1998 . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Building Official for authorization to select a Secretary from a current Civil Service list to fill a vacancy created by a resignation was reviewed. The position handles secretarial duties for the Building Official, Plan Review Specialist, Chief Building Inspector and Chief Electrical Inspector. The position also handles payroll and bill payment for the Building Department . Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Airport Director to initiate an Open Civil Service Examination to fill three Airport Maintenance Worker positions was reviewed. The Airport Commission has approved a budget which transfers crash/fire/rescue from the city fire fighters to airport employees . In order to complete the transfer of responsibility, it will be necessary to hire a replacement for a recent retirement and hire two additional airport maintenance workers . The combined functions require one less person than currently used primarily due to reducing the coverage hours from 24 to 18 . Net savings after training are approximately $30, 000 . 00 the first year. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 02 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE January 27, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Jordan. Members absent : Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes : Two. Absent : Collier. Motion carried. The request of the Police Chief for authorization to appoint a Property Evidence Coordinator, a Lieutenant and a Sergeant from current Civil Service lists was reviewed. When Sergeant Joe Snider retired from the Police Department, his position as a sworn officer in the Property/Evidence Section was eliminated and replaced with a non-sworn position of Property Evidence Coordinator. Lieutenant Terry Blank is going to vest his retirement form the Police Department on February 2, 1997 . This will leave a vacant position that can be filled with a sergeant from the certified Civil Service list for the rank of lieutenant . Filling the vacant lieutenant position with a sergeant will leave a vacant sergeant' s position. Moved by Jordan, seconded by Murphy that said request be approved. Ayes : Two. Absent : Collier. Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Murphy that the meeting be adjourned at 6 : 02 p.m. Ayes : Two. Absent : Collier. Motion carried. Susan Fangman City Clerk HUMAN RESOURCES COMMITTEE January 21, 1997 6 : 00 p.m. Large Conference Room Members present : Chairperson Murphy, Collier, Jordan. Moved by Collier, seconded by Jordan that the Agenda, as proposed be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to appoint a Lieutenant from a current Civil Service list to fill a vacancy created by a retirement was reviewed. The vacancy is created by the retirement of Lieutenant James Weber effective January 13 , 1997 . The Fire Chief would like to appoint Paramedic W. D. Carter to the vacant Lieutenant position. Moved Jordan, seconded by Collier that said request be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Jordan, seconded by Collier that the meeting be adjourned at 6 : 18 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk