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HomeMy WebLinkAbout1993 HUMAN RESOURCES COMMITTEE November 15 , 1993 5 : 30 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Lemke, seconded by Fox that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Jim Rodemeyer, Personnel Director, presented the proposed recruitment and selection process for a Human Rights Director following the untimely death of Director James Boyd. The proposed salary range for the Director is $34 , 812 - $53 , 579 . Committee members recommended that the salary range be narrowed to reflect more closely what the city would actually pay for said position. It was recommended that the salary be set in the range of $34 ,812 to $39, 612. It was moved by Lemke, seconded by Fox that the recruitment and selection process for the position of Human Rights Director be approved. ' Prior to a vote on this motion, the following discussion was heard. Mr. Rodemeyer stated that the interview panel will consist of five members generally one from the Personnel Department, the Commission Chair, and possibly other persons from Human Rights agencies. Following interviews, the list will be recommended to the Mayor for appointment. The city council must approve the appointment. it was noted that Gayle Quirk has assumed a temporary Human Rights Specialist job for a period of approximately four to six months. This position will be reviewed at that time as to whether or not it should be continued. A vote was taken on the above motion with the following results: Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 45 p.m. Michelle Temeyer Acting Clerk/Auditor HUMAN RESOURCES COMMITTEE October 25, 1993 5 : 20 p.m. Large Conference Room Members present: Chairperson Wright, Lemke. Members absent: Fox. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Ayes: Two. Absent: Fox. Motion carried. The request of Library Director Bev Lind and the Library Board to initiate the recruitment and selection process for a part time library assistant which will become vacant on October 29, 1993 was reviewed. It was moved by Wright, seconded by Lemke that said process be approved and recommended to the council for approval. Ayes: Two. Absent: Fox. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 28 p.m. Michelle Temeyer Acting Clerk/Auditor HUMAN RESOURCES COMMITTEE October 18, 1993 5 : 45 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Fox, seconded by Lemke that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to recall four laid-off Police Officers was reviewed. Chief Koehrsen reported that the cost of returning said officers to duty from October 19 , 1993 through January 15 , 1994 would be $31, 253 . 64 for salary and benefits and an additional $5,181 . 00 for the city' s pension contribution. With the anticipated duty-related disability retirements of Officer William Hilton and Officer Berry Vandenakker, funds will be available, after payout, for said officers . With the return of the four laid-off officers to the patrol force, experienced officers will be assigned from the patrol division to the investigative division to assist in the investigation of many serious crimes in the community. Information relating to why the disability retirement of Officer Hilton was denied by the State Pension Board was not discussed. Councilperson Angel questioned what the contingency plan for financing said officers would be if said disability retirements do not come to fruition. The Chief responded that the grant currently being considered by the Department of Justice will provide alternative funding and that the city has requested a waiver of the 25% match for said funds. The worse case scenario if the officers are not pensioned off and the city does not receive the grant could be the lay off of these officers plus others prior to the end of the fiscal year. The Chief reported that bringing said officers back onto the force could result in savings in the overtime budget which is approximately 55% expended as of September 30th. It was moved by Wright, seconded by Lemke that the Police Chief be given authorization to recall four laid-off officers to active duty and that if funding is not available as planned, the Committee be advised and action taken as required. Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 10 p.m. Michelle Temeyer Acting Clerk/Auditor HUMAN RESOURCES COMMITTEE October 11, 1993 5: 15 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Jim Rodemeyer, Personnel Director, summarized the recruitment and selection process for the position of City Clerk/Auditor. The position will be advertised in the Waterloo Courier, Job Service of Iowa and other major Iowa cities. The interview panel will consist of five individuals , including but not limited to one person from the Personnel Department, one other city staff person and a professional staff person. Advertising will begin immediately with the initial interview scheduled during the week of November 15th. Appointment will be made after January 1st by the new Mayor and City Council. Fox now present at 5 : 22 p.m. Councilperson Wright suggested that the wording in Item No. 6 under "Essential Functions" be amended to reflect that the individual could be physically handicapped but would be able to move within the department and from department to department. In the case of a physically handicapped individual, the city would not provide a driver. Councilperson Fox noted that this individual would have 47 scheduled days off including four weeks of vacation, 12 sick days, 4 casual days and 11 paid holidays. He stated that this underscores the generous benefit package not enjoyed by members of the private sector. The recruitment and selection process for the position of Fire Chief was reviewed. Since the position is covered by Civil Service, the procedures must be approved by the Commission. The position will be advertised in the Waterloo Courier, Job Service of Iowa and major Iowa cities. The interview panel will consist of five individuals. Tom Powers, President of Local 66, asked that the bargaining unit be included as a person on the interview panel. The Committee gave approval to this request. The minimum educational and experience level for the position was reviewed. Currently, the position requires that the individual have a minimum of three years of service at the rank of lieutenant or above within a fire department of comparable size. It was suggested that this rank be changed to captain. Mr. Powers suggested that the rank of lieutenant be used since there are many very qualified individuals in this rank and that many of the departments do not have a captain level. The ranges for each of the positions were reviewed. The range for the position of Clerk/Auditor is $34,814 - $53 , 579 ( step 64) and for that of Fire Chief from $37 , 584 - $58 , 352 ( step 65 ) . Councilperson Fox suggested closing the gap and narrowing the range since the individual probably will not be paid at either end of the range. The position of Clerk/Auditor would probably be paid at step 64 , range 5 or a salary of $41 , 355 and the position of Fire Chief paid at $51, 147, step 65, range 8 . Councilperson Fox questioned why the position of Clerk/Auditor is not placed in range 65 . Mr. Rodemeyer reported that when a salary survey was being completed for department heads, only four positions qualified for the step 65 range which includes police and fire chiefs, planning and development director and the public works director. Councilperson Fox advocated that the selection of an individual should not result in any added cost to the budget. Should an individual from the inside not be hired for the position, it would be the responsibility of the incoming department head to reduce within the department to remain budget neutral. zogTpny/xzaT3 buTgoV zaAaway aTTagoTW •w•d Ss :s qu pauznoCpp sEM buTgaaui au: 'aaggtulloo alp azo;aq ssauzsnq zatilzn3 ou u4TM •paTiapo uo-pow •aazuy :saAy •aa3giunuoo saoznosag upuzng auk oq papzEMzo3 aq 'uozsszunuoo ewes TTnzo ati; Aq pa4P-MuT aq APW 4E1-14 ssaoozd aup uT sabupgo Auu TP4 buTgou ;aTuo azz3 pup zogTpny/xzaT3 ;o suozvzsod au4 zo; ssaoozd uoTgoaTas auk upTM paaoozd oq uanTb aq uoTqPzTaotprIP qugp xoa Aq papuooas 'axuta7 Fq panout spM 41 •abpzanp apTM-agp3s alp MoTaq AT;11p0n3Tubzs sasuo aiuos uo pup uozsp000 Azana uo abpzanu aquas alp upgq ssaT pzud azu sppaq quaui4zpdap ooTzaTpM ;o A TD alp quip smogs quauirzudaa Tauuoszad atp Jq pagaTduoo AT411a001 Aanzns Az2Tps aqy abpa E66T ' TT zago400 aaqqTwwoJ saoznosag uEumg HUMAN RESOURCES COMMITTEE September 27 , 1993 4 : 30 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Lemke, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The status of the Acting Clerk/Auditor position was discussed. This acting position has been filled by Michelle Temeyer since May 1993 following the resignation of Larry P. Burger, Clerk/Auditor. Likewise, the position of Acting Fire Chief is being filled by Frank Magsamen. This position was vacated with the retirement of Chief Stan Stapella. Jim Rodemeyer, Personnel Director, stated that several council persons have indicated an interest in bringing these positions to the Human Resources Committee for a recommendation to the full council to permanently fill said positions. Councilperson Fox stated that he was interested in tieing up several loose ends prior to leaving office on December 31st. He suggested that the process for both positions commence so the new mayor and council would have a list from which to make permanent appointments. Councilperson Lemke stated that having the current council making these decisions would be unfairly dictating to the new council. The Mayor suggested waiting to begin the process until after the election which would still allow time to have a list ready prior to January 1st. Councilperson Wright asked for clarification on what the job description would be for the position of Clerk/Auditor. She suggested that the city needs someone versatile in the area of banking, investments, and financial analysis. She questioned whether the job was currently getting done and why go through the expense of the process. Councilperson Buck stated that he was interested in facilitating the process for the new mayor and council and lay the ground work of their appointment. The position of Fire Chief is a civil service position and must be approved by the Civil Service Commission. The Clerk/Auditor' s position is a non-civil service position. Councilperson Fox stated that the filling of these positions will require that each department not spend any more money than is currently being spent for salaries. It was moved by Fox, seconded by none that the process for the selection of permanent Clerk/Auditor and Fire Chief as a cooperative effort with the new mayor and council be initiated. Prior to a vote on this motion, Mayor Manning noted that the new council may be looking at reorganization of said departments. The motion died for lack of a second. The status of the positions of Acting Clerk/Auditor and Acting Fire Chief will appear on the City Council Agenda of October 4 , 1993 . The request to increase the Fire Marshall' s salary from pay grade 61, step 5 ( $34, 669) to pay grade 61, step 6 ( $36, 541) was reviewed. With the freezing of steps for non-bargaining personnel, Tom Lanigan, Fire Marshall, did not receive his step increase. Acting Fire Chief Frank Magsamen reported that this entry level position for captain pays less than a lieutenant' s position and as steps are frozen, the spread between said positions continues to grow. Mr. Rodemeyer stated that he was not against Mr. Lanigan' s work performance but opposed the request since there have been similar situations where supervisory personnel make less than people they aogTpnV/xzaTD buTgoy loAauzay aTTauDTN •ui•d tT :s qp pauanoCp2 s2M buTraaui auk 'aaggTunuo3 au. a.zo;aq ssauTsnq zam.zn; ou mTM •paTiaPo uoT4oW •aa1us : saAy •paTuap aq gsanba.z pTPs pua S des 'Tg appib AEd 4p uTEuzaz TTEtgsiPw arca am Jo AxETps auk qpm xo,3 Aq papuooas 'axuiaZ Aq panow sEM 41 •uazoag qou aap sasaa.zouT des aq uagt sdags otq pasTp t aq upbTu q -aw qpu; pagsabbns osiu aH •1140E .zago4o0 TTqun ADU aEA bUT4sTxa UP buTTTT; qou Aq gabpnq auk uT do apsw aq pTnoo sda;s am .io; saTuouc TEuoTvTppa auk Tem paaou uaiuusbuw ;aTu3 buTgoy •azaai; da;s au. buTquanumo.ITo aq pTnoM uoT4oa sTt ; 'zamin3 •buTsTn1adns azu Z ebad £66T ' LZ .zequta;das aagq.Tunuo3 saoinosag ueumH HUMAN RESOURCES COMMITTEE September 20, 1993 4 : 50 p.m. Large Conference Room Members present: Wright, Lemke. Members absent: Fox. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Ayes: Two. Absent: Fox. Motion carried. It was moved by Lemke, seconded by Wright that the request of the Acting Fire Chief for authorization to recall one fire fighter from the layoff list to fill an unanticipated vacancy be approved. Ayes: Two. Absent: Fox. Motion carried. With no further business before the Committee, the meeting was adjourned at 4 : 55 p.m. Michelle Temeyer Acting Clerk/Auditor HUMAN RESOURCES COMMITTEE September 7 , 1993 4 : 30 p.m. Large Conference Room Members present: Wright, Lemke. Members absent: Fox. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Ayes: Two. Absent: Fox. Motion carried. The request of the Public Works Director and Street Superintendent to initiate the Civil Service promotional process for one Equipment Operator II vacancy was reviewed. An opening exists in the Street Department for a street operator requiring an E.O. II classification. Hiring may not be immediate but the availability of a list would allow the position to be filled after the winter months . This position is funded with road use tax funds and does not require approval by the city council pursuant to Resolution No. 1993-413 . It was moved by Lemke, seconded by Wright that authorization to proceed with the Civil Service process accordingly was approved. Ayes: Two. Absent: Fox. Motion carried. The request of the Public Works Director to initiate the Civil Service open recruitment and selection process for several Solid Waste Operator vacancies was reviewed. The garbage collection operation currently has three unfilled vacancies all due to disabilities . Additionally, the Sanitation Department has two extended vacancies whereby the individuals may or may not return to work. These five vacant positions are being filled utilizing Manpower employees . Said positions are funded with garbage fees and are not general fund expenditures therefore do not require council approval pursuant to Resolution No. 1993-413 . It was moved by Lemke, seconded by Wright that authorization be given to initiate the Civil Service process for said positions . Ayes: Two. Absent: Fox. Motion carried. The request of the Public Works Director and WPFC Superintendent to initiate the Civil Service open recruitment and selection process for Operator Trainee was reviewed. Said position is vacant due to the long term disability leave of an individual in the department. An appointment of an individual from this list will be assessed at the time the list is completed. Said position is funded with sewer revenues and is not a general fund position therefore, does not require city council approval pursuant to Resolution No. 1993-413 . It was moved by Lemke, seconded by Wright that authorization be given to initiate said Civil Service recruitment and selection process as requested. Ayes: Two. Absent: Fox. Motion carried. The request of the Director of the Waterloo Housing Authority to initiate the recruitment and selection process for Administrative Secretary was reviewed. The Authority, which is now a city department, has been utilizing temporary help and had anticipated using clerical staff at the City Hall Annex. Renovation at 620 Mulberry Street will not be completed until March 1994 necessitating the need to hire a position as soon as possible. Said position is not covered by Civil Service but will be advertised, interviews conducted, and selection made with approval by the city council pursuant to Resolution No. 1993-413 . Said position is funded with federal funds and is not a general fund position and does not require city council approval. It was moved by Lemke, seconded by Wright that authorization be given to initiate the recruitment and selection process for said position. Ayes : Two. Absent: Fox. Motion carried. The request of the Acting Fire Chief for authorization to recall one fire fighter from layoff list to fill an unanticipated vacancy was reviewed. Fire Fighter John Brandt has resigned to take a job with the Cedar Rapids Fire Department. His position is budgeted for the entire year and after his payout in the amount of $1,142 . 48, money remains to fill said vacancy. 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It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. Fox now present at 5 : 48 p.m. The request of the Community Development Board for authorization to initiate the recruitment and selection process for the position of Assistant Administrator was reviewed. Councilpersons Lemke and Wright stated that it is necessary that we proceed with the selection process to guarantee the city' s receipt of federal funding. It was moved by Fox, seconded by Lemke that authorization be given as requested. Prior to a vote on this item, the following discussion was heard. Although Resolution No. 1993-95 states that the filling of any position be approved both by the Human Resources Committee and the city council, this requirement would be waived since funding for this position is outside the general fund. In response to a question by Councilperson Wright, Mr. Rodemeyer stated that a Civil Service process has been used for the selection of similar positions and would recommend the schedule as outlined. A vote was taken on the above motion with the following results: Ayes : Three. Motion carried. Councilperson Fox asked that next Human Resources Committee meeting scheduled for Tuesday, September 7, 1993 include initiation of the process for the selection of permanent department head positions for the Recreation Department and Clerk/Auditor' s Office. Currently, both are acting positions. Councilperson Wright asked that the situation due to the grave illness of James Boyd, Human Rights Director, also be discussed at said meeting to discuss the hiring of a Human Rights specialist. With no further business before the Committee, the meeting was adjourned at 5 : 55 p.m. Michelle Temeyer Acting Clerk/Auditor HUMAN RESOURCES COMMITTEE June 14, 1993 5: 40 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. The Agenda, as proposed, was approved. The request of the Police Chief for authorization to temporarily recall three laid off police officers for duty from July 1, 1993 through September 12, 1993 was reviewed. These officers will be paid with the usable salary and benefit payout budgeted for Officers Rathbone and Trammell who are terminating their employment with the City. With the anticipated expense of the three officers, approximately $21,000 will remain. It was moved by Lemke, seconded by Fox that authorization be given to said request. Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 5: 45 p.m. Michelle Temeyer Acting City Clerk HUMAN RESOURCES COMMITTEE June 7 , 1993 9: 50 p.m. City Hall Council Chambers Members present: Chairperson Wright, Fox and Lemke. (See City Council minutes of June 7, 1993 relating to the Resolution of Intent to create the Administrative Services Division) The Agenda indicated that the Committee would initiate the recruitment and selection process for the position of a director of Administrative Services/Finance Director and to commence the hiring procedure for the City Clerk. Pursuant to the action of the City Council on June 7th, these items are not appropriate. It was moved by Wright, seconded by Fox that items on said agenda be tabled and that the Personnel Director be given authorization to proceed with the development of a job description for the position of Clerk/Auditor. Ayes: Three. Motion carried. With no further business before the Committee, the meeting was adjourned at 10: 00 p.m. Michelle Temeyer Acting City Clerk HUMAN RESOURCES CO' -TTEE May 24 , 1993 6 : 15 p.m. Large Conference Room Members present: Fox and Lemke. Members absent: Wright. It was moved by Lemke, seconded by Fox that the Director of the Waterloo Public Library be given authorization to initiate the recruitment and selection process for the position of Library Aide. Motion carried. The proposed hiring procedure of the position of City Clerk was reviewed. Jim Rodemeyer, Personnel Director, stated that based upon the discussion at the Work Session held earlier in the evening, the next action relating to said hiring will be the adoption of a resolution of intent to establish the Administrative Services Division. Mr. Rodemeyer stated that it was important that the hiring procedure for City Clerk be established similar to that which has been established for previous department head positions to avoid potential conflict. Councilperson Fox noted that the position of City Clerk is a political appointment and does not require hiring through the Civil Service procedure. In response to a question from Councilperson Fox, Mr. Rodemeyer noted that the expense involved in recruiting the position of City Clerk will involve an ad in the Waterloo Courier. Councilperson Budak stated that he did not have a problem with the positions of City Clerk and Finance Director but did question the need for an Administrative Services Division. It was noted that the Public Works Division was formed at the direction of the Public Works Committee and Human Resources Committee of the Council. It was moved by Lemke, seconded by Fox that Item No. 2, entitled "Review of a proposed hiring procedure for the City Clerk and a request to initiate the process" , and Item No. 3 entitled "Request to initiate the recruitment and selection process for Director of Administrative Services/Finance Director" be approved, subject to approval of a resolution of intent. This motion was withdrawn. Councilperson Fox noted that it was important to include the step and grade in the job description when recruiting individuals for said position. He suggested that the step and range be included in the proposed resolution of intent. It was moved by Lemke, seconded by Fox that action on this item be tabled and that the resolution of intent be drawn and reviewed by the City Council on June 7th. Ayes: Fox and Lemke. Absent: Wright. Motion carried. With no further business before the meeting, the meeting was adjourned at 6 : 40 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE May 10, 1993 6 : 15 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Lemke, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. Chairperson Wright announced that the agenda item relating to the examination process for the position of City Clerk will be delayed. This recommendation is based on the Work Session held by the City Council prior to this meeting whereby the vacancy created by the resignation of Larry P. Burger, Clerk/Auditor, was discussed. The City Council will be considering the establishment of an Administrative Services/Administrative Assistant position. Action on the City Clerk' s position is not yet finalized. No official action was taken on said item. With no further business before the Committee, the meeting was adjourned at 6 : 17 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE May 3 , 1993 4 : 45 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Lemke, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. It was moved by Fox, seconded by Lemke that the proposed hiring procedure for the position of Community Development Administrator be approved with authorization given to proceed with the selection process. Motion carried. With no further business before the Committee, the meeting was adjourned at 4 : 58 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE April 26, 1993 5 : 45 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Fox, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The request of the Public Works Division/Water Pollution/Flood Control to appoint an Operator Trainee from an existing Civil Service list was reviewed. Due to the untimely death of Mr. Corbet Dickey, Operator I , this position is now available. A Civil Service list is available to fill said position from the Plant Operator Trainee list which expires May 13 , 1993 . In response to a question by Councilperson Fox, Mr. Simmons noted that it would be very difficult to maintain operations without said position. It was moved by Lemke, seconded by Fox that authorization be given to fill the Operator I position as described. Motion carried. The request of the Public Works Division/Water Pollution/Flood Control to initiate the Civil Service promotional examination process for Maintenance Mechanic was reviewed. Gary Simmons, Superintendent, stated that upgrading an Operator Trainee position to a mechanic would negate the cost differential that must now be paid during vacations and sick leave and to assist with maintenance items. It was moved by Fox, seconded by Lemke that authorization be given to initiate said Civil Service process. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 58 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE April 12, 1993 5 : 10 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. It was moved by Fox, seconded by Lemke that the Agenda, as proposed, be approved. Motion carried. The request of the Human Rights Director for authorization to initiate the Civil Service process for Human Rights Specialist created by the promotion of James Boyd to the position of Director was reviewed. Jim Rodemeyer, Personnel Director, presented a proposed job description similar to the one that was developed in 1989 during the non-bargaining salary classification plan study. A Civil Service Commission meeting will be scheduled for late April which will begin the process of advertising and hiring. Chairperson Wright questioned whether money was available in the budget for this position. It was noted that funds are available after July 1 , 1993 . Councilperson Wright suggested that requiring a valid Iowa driver ' s license may be discriminatory against handicapped individuals. Mr. Rodemeyer noted that it is essential that the individual get from job site to job site and that the city could not afford the expense of a driver for this individual. The wording on this minimum qualification will be reworded. Councilperson Fox questioned whether the $30 , 000 short fall in the general fund for the budget beginning July 1, 1993 has been alleviated. Larry P. Burger, Clerk/Auditor, stated that several options are being explored including charging the garbage and sewer funds for work performed in the Clerk/Auditor ' s Office. No decision has been made on said item. Councilperson Fox stated that we should not hire this individual until this problem has been addressed. Councilperson Budak questioned how we can hire an individual when we are laying off others. In response, James Boyd, Human Rights Director, noted that this position will bring staffing to previous levels. Chairperson Wright questioned Mr. Boyd as to whether the department could manage with existing staff levels. Mr. Boyd noted that the staff will work hard to maintain current work loads although it would be difficult without the added position. Gale Quirk, Chairperson of the Human Rights Commission, noted that the Commission is under many state mandates and that staff has been stretched for some time without the additional position. The possibility of contracting services was discussed with the possibility of recouping approximately $1200 per case. Mr. Burger suggested that the process to establish a list could be commenced and at the time of appointment, the budgetary situation be reviewed. Councilperson Fox again reiterated his concerns that the Mayor should continue to find ways to balance the F.Y. 1994 budget. It was moved by Fox, seconded by Wright that authorization be given to commence the Civil Service process for the position of Human Rights Specialist but prior to an appointment, said recommendation be referred to the Human Resources Committee. Prior to a vote, Councilperson Lemke stated that he could not agree with hiring this individual when the city has laid off others in the public safety departments. A vote was taken on the above motion with the following results: Ayes : Fox, Wright. Nays: Lemke. Motion carried. With no further business before the Committee, the meeting was adjourned at 5 : 35 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE March 1, 1993 4: 45 p.m. Large Conference Room Members present: Chairperson Wright, Fox and Lemke. Moved by Fox, seconded by Lemke that the agenda, as proposed, be approved. Motion carried. The recommendation of the Recreation & Arts Commission to appoint Tom Reardon as Acting Director was discussed. Dean Myhr, Director of the Waterloo Recreation & Arts Commission, is retiring on March 17, 1993 . It was the recommendation of the Recreation & Arts Commission that Tom Reardon be appointed as Acting Director during the interim period until a decision is made on this position. Jim Rodemeyer, Personnel Director, suggested that Mr. Reardon be appointed as Acting Director with no additional compensation at this time. City staff will be exploring the Mayor' s Reorganization Committee' s recommendation of creation of a new Division to include the Parks and the Recreation & Arts Departments as one Commission with one Division Head. Moved by Lemke, seconded by Fox that the recommendation of the Recreation & Arts Commission to appoint Tom Reardon as Acting Director, with no additional compensation, be approved. Motion carried. With no further business before the Committee, it was moved by Lemke, seconded by Fox that meeting adjourn at 4: 55 p.m. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE January 13 , 1993 3 : 00 p.m. Large Conference Room Members present: Chairperson Fox, Wright and Lemke. It was moved by Lemke, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. In the absence of Councilperson Fox, Councilperson Wright chaired the meeting. Jim Rodemeyer, Personnel Director, presented the proposed time table for the recruitment of a Community Development Administrator together with a job description necessitated by the death of Jim Lindsey. He reported that the Mayor' s Reorganization Committee has recommended that the Community Development Office be placed under the direction of the Planning and Development Division. If this change takes place, the Community Development Administrator position would no longer report directly to the Mayor and City Council but to the Planning and Development Director. This change could affect potential applicants . Fox now present at 3 : 08 p.m. He assumed the chairmanship role. Councilperson Lemke noted that the report also recommended that the Waterloo Housing Authority be placed under the direction of the Planning and Development Division. Councilperson Fox noted that this was the first opportunity to establish and carry forth the recommendation contained in said report. Councilperson Wright stated that the issue of adopting the reporting change as recommended by said committee is a different issue than hiring an administrator. Russ Lowe, Chairperson of the Community Development Board, stated that the combination of said departments has been discussed on many occasions but has never been carried out. In the end, the rules and regulations required by the federal government prevail. He asked that the committee proceed as they saw fit noting that should the Department be placed under the Planning and Development Division, the Mayor and City Council could expect to spend approximately 1000 hours more per year in the administration of the Board' s duties. Mayor Manning commented that the proposed time table could be lengthened since a director is not anticipated to be in place by March 1st which would be after the critical block grant application deadline . Mr. Rodemeyer stated that many departments have operated for quite some time under an "acting" department head position. Councilperson Fox noted that the Citizens Committee had presented a good reorganization plan and that prior to acting on this department head replacement, the recommendations should be closely reviewed. He favored delaying action on approval to proceed with this position until the City Council has carefully reviewed the plan. Chairman Lowe noted that the council members should have received or will be receiving a memorandum stating why the current arrangement should be maintained and not be placed under the auspicious of the Planning and Development Division. After discussion, it was moved by Fox, seconded by Lemke that action to initiate the process of hiring for the position of Community Development Administrator be tabled until such time as the city council has met to discuss the proposed structure of the department as it relates to the recommendations contained in the Mayor ' s Reorganization Committee. Motion carried. With no further business before the Committee, the meeting was adjourned at 3 : 45 p.m. Larry P. Burger City Clerk/Auditor