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HomeMy WebLinkAbout1990 HUMAN RESOURCES COMMITTEE MINUTES December 10, 1990 6: 15 p.m. Second Floor Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Fox, seconded by Wright that the Agenda, as amended to delete Item No. 1 entitled "Request from the Police Chief to appoint a Civilian Dispatcher from an existing Civil Service List" be approved. Motion carried. Jim Rodemeyer, Personnel Director, stated that the civilian dispatcher appointment had been removed since an existing dispatcher who has been on disability has indicated that he would be able to come back to work in the next several months. The request of the Public Works Director/Water Pollution Control Superintendent for authorization to appoint a Waste Water Operator I from an existing Civil Service List and to initiate the Civil Service process for Waste Water Operator I due to additional vacancies was reviewed. Mr. Rodemeyer indicated that the existing list consists of three names, with one name remaining. It was moved by Wright, seconded by Fox that said request be approved. Motion carried. Police Chief Koehrsen updated the Committee on staffing problems of the Police Department first floor reception area on weekends and holidays. He reported that in May, 1990, police officers who were assigned to the front desk were re-assigned to the street. The reception counter was then staffed with civilian employees on first and second watch on Saturdays, Sundays and holidays. The annual overtime cost for this staffing is $28, 000. In order to address a department deficit, the Chief proposed that staffing of the front counter on Saturdays, Sundays and holidays be more limited and that customers express their business telephonically with the dispatchers. A special telephone will be placed at the reception counter with a direct line to the dispatch office. The dispatcher will assess the individual' s need and will determine whether to request the assistance of the Watch Commander, call on officer from the street, or direct the person to conduct their business during normal business hours Monday through Friday. This new arrangement is acceptable to the Teamsters employees currently providing the overtime assistance. Discussion was heard concerning the level of service that this arrangement would provide. The Committee members felt that such an arrangement would be feasible since the Department will continue to handle emergency calls and have the less mundane calls handled during the regular business hours during the week. It was moved by Wright, seconded by Fox that said staffing of the first floor Police Department reception area on weekends and holidays as proposed be approved. Motion carried. With no further business before the Committee, the meeting was adjourned at 6:35 p.m. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES November 19, 1990 6: 25 p.m. 2nd Floor Conference Room Members present: Chairperson Brown, Fox. Member absent: Wright. It was moved by Fox, seconded by Brown that the Agenda, as proposed, be approved. Motion carried. The request of the Police Chief for authorization to appoint a Police Officer from an existing Civil Service List was reviewed. Larry P. Burger, Clerk/Auditor, stated that after review of the Department' s budget, he would authorize expenditures for this position. It was moved by Fox, seconded by Brown that authorization be given to the Police Chief to proceed with said appointment. Motion carried. With no further business before the Committee, the meeting was adjourned at 6: 32 p.m. Larry P. Burger City Clerk/Auditor • HUMAN RESOURCES COMMITTEE MINUTES November 13 , 1990 5: 45 p.m. Second Floor Conference Room Members present: Chairperson Brown, Wright. Members absent: Fox. It was moved by Wright, seconded by Brown that the Agenda be amended to delete Items No. 4 and 5 which include the request of the Police Chief to initiate the Civil Service process to fill a new part time Clerk I and to appoint a Police Officer from an existing Civil Service list. Motion carried. The request of Rick Tagtow, Director of Parks and Forestry, for authorization to initiate the Civil Service process to fill a vacant Park Maintenance II - Construction vacancy was reviewed. Due to the promotion of this individual, the position is open and is budgeted in the current year budget. It was moved by Wright, seconded by Brown that authorization to proceed as requested be approved. Motion carried. It was moved Wright, seconded by Brown that authorization be given to Bob Stevenson, Transportation Program Manager, to proceed with filling the vacant secretarial position due to a recent transfer to the Parks and Forestry Department be approved. Motion carried. The request of the Fire Chief for authorization to appoint a fire fighter from an existing Civil Service list to fill a vacancy created by a recent resignation was reviewed. Also, the request to promote one captain and four lieutenants to fill current vacancies within the Department was reviewed. Chief Stapella reported that there is no additional cost since the Department has been hiring out of rank for this position as required by union contract. It was moved by Wright, seconded by Brown that authorization be given to the Fire Chief to proceed with said request. Motion carried. With no further business before the Committee, it was moved by Wright, seconded by Brown that the meeting be adjourned at 6:05 p.m. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES November 5, 1990 6: 00 p.m. Large Conference Room Members present: Chairperson Brown, Wright. Members absent: Fox. Chairperson Brown yielded the floor to Mayor McKinley. The Mayor requested that Items 1 - 4 on tonight's Agenda be delayed for one week to allow an opportunity to review funding sources for each of the positions. It was moved by Wright, seconded by Brown that Items 1 - 4 on the Human Resources Agenda of November 5, 1990, be delayed for one week. Motion carried. It was moved by Wright, seconded by Brown that the request of the Public Works Director and Superintendent of Traffic Operations to upgrade an Equipment Operator I position to an Equipment Operator II position and to change the title of the classification to Equipment Operator be approved. Motion carried. With no further business before the Committee, it was moved by Wright, seconded by Brown that the meeting be adjourned at 6: 02 p.m. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES October 8, 1990 6: 20 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. It was moved by Fox, seconded by Wright that the request of the Park Director to initiate the selection process to fill the pending vacancy of Administrative Secretary be approved. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES September 17, 1990 5 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Fox, seconded by Wright that the Agenda, as proposed, be approved. Motion carried. The request of the Fire Chief for authorization to hire a fire fighter from an existing Civil Service list was reviewed. The vacancy results pending a job connected disability by Robert Brandes. It was moved by Fox, seconded by Wright that authorization be given to the Fire Chief to hire said fire fighter. Motion carried. The request of the Park Director to fill a Park Maintenance I position due to a resignation was reviewed. It was moved by Wright, seconded by Fox that authorization be given to fill said vacancy as requested. Motion carried. Councilperson Wright expressed her concern regarding the appointment of a particular individual who lives in the city of Holland, Iowa, to the position of Sanitation Operator. She reported that there are individuals on the list who reside in the city of Waterloo that certainly qualify for the job and should have been appointed. Jim Rodemeyer, Personnel Director, stated that this individual has been a seasonal employee of the City for the past three to four years in both the Sanitation and Street Departments. State law and city policy states that the City cannot mandate that Civil Service employees filling CRITICAL POSITIONS live within the city limits. However, the law does allow the City to establish reasonable maximum distances outside of the corporate limits for purposes of residency. In 1981 the City Council adopted a resolution that stated that employees must be able to respond to their primary job site within 30 minutes . This response time has been loosely interpreted to mean that employees can live in a 25 to 30 mile radius from their primary work site. This individual has agreed to meet this requirement during the first ninety days of his probationary period. Councilperson Angel suggested that the process for establishment of Civil Service lists may need further review and explanation. Personnel Director Jim Rodemeyer stated that if the Human Resources Committee so desired a work session could be scheduled in the near future to discuss these concerns. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES September 4, 1990 6 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of Chief Koehrsen for authorization to promote two officers into existing vacancies in the sergeant rank was reviewed. Due to the disability retirements of Sergeants Penrose and Newton, these vacancies are open. Both positions are budgeted. It was moved by Fox, seconded by Wright that the Chief be given authorization to proceed with the promotion of two police officers to the rank of sergeant. Motion carried. With no further business before the Committee, it was moved by Fox, seconded by Brown, that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES August 27, 1990 6 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Fox that the Agenda, as proposed, be approved. Motion carried. The request of the Fire Chief to hire ten fire fighters from a certified Civil Service list was discussed. Chief Stan Stapella explained that the Department currently has six vacancies, two people on disability, and two pending retirements. Funding for four of the ten positions is not budgeted in the current year' s budget. The Chief explained that he currently has no overtime budgeted making it difficult to keep all equipment in service. Without the hiring of the additional fire fighters, he may have to put one aerial out of service. He explained that currently 60% to 70% of the time the third aerial in the Department is out of service. He also stated that engine companies are now running with two men minimums and three maximums which is less than desirable. He also explained the calls for service as compared to 1978 have increased significantly. In 1978 , there were 134 fire fighters on the Department. In 1990, the Department is at 123 . Even though manpower levels have decreased, calls for service have increased 47% and a 20% increase in ambulance calls compared to the base year. He also explained that the Department has taken on the hazardous material program. He reported that training certification is up 500% from the base year. All in all, training and calls for service has necessitated the need for additional fire fighters. He also explained the income for the current year is projected at $400,000 . In 1978, the Department' s annual revenue was $150,000 . Larry P. Burger, Clerk/Auditor, recommended that due to City fiscal restraints that only six fire fighters be hired at the present time. He explained that the City' s cash reserves are running dangerously low and hiring additional fire fighters will strain the current year budget. He also explained that even though the City anticipated the higher tax base, valuations indicate that the tax base will not increase significantly and thus will hamper the City' s ability to increase City budgets substantially next year. Councilperson Wright supported the Chief ' s request stating that if the need exists for additional fire fighters, the money for their hiring must be found. Both councilpersons Brown and Fox indicated that they could not support the request for additional manpower beyond the budgeted amount considering the City' s financial picture. It was moved by Fox, seconded by Brown that the Fire Chief be given authorization to proceed with the hiring of six fire fighters. Ayes: Fox, Brown. Nays: Wright. Motion carried. The request of the Fire Chief for authorization to accept the proposal of "Women in the Fire Service" for sensitivity training sessions for members in the Department was discussed. The first certified list contains one black female which would be the first female hired in the Department' s history. The total cost of the class is $2, 132 . zogTpn`d/(zaT3 AgT3 zabzng •a Aziw i •pauznocpp sPM buTgaaux aqq 'aaT4Tunuo3 aqq 8z03aq ssauTsnq zaggin; ou q"4TM •paTz1Pa uoTgow •papuaunuooaz SP 0ODTA1OS arca aqq uT uauioM„ gvTM goPzquoO anozddP oq uanTb aq uOTTEZTzoggnP qutp XOJ Aq papuooas '-4gbTit Aq panow sPM 4I Z abPd 0661 ' LZ gsnbntj savnuTW aa.44Tunuop saoznosag uPwnH HUMAN RESOURCES COMMITTEE August 20, 1990 6 : 00 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Fox, seconded by Angel that the Agenda, as proposed, be approved. Motion carried. The request of the Police Chief to hire police officers from a Certified Civil Service List was reviewed. Chief Koehrsen requested hiring 12 officers to fill vacancies created by the retirements of Captain Don Kehoe, Sergeant Newton and Officers Barker, Piper and Bengfort, and the resignation of Officer Brown. In addition, four experienced police officers will be used for the school liaison/DARE officer program. This request also includes the replacement of these four officers that will be transferred to this program. In addition, the Chief is requesting two additional officers to begin replenishing strength of the Department that has steadily decreased through the years . Larry Burger, Clerk/Auditor, stated that six of the positions are budgeted. The liaison officers will be funded through last year' s cash carry over. The Waterloo School Board is expected to contribute $25,000 to the cost of the school liaison program. The other two officers will be funded from overtime savings that the Department is currently paying due to the shortage of manpower. Future cost of the officers will need to be budgeted in subsequent years. The approximate cost of an officer, including benefits, is $30,000 annually. It was moved by Wright, seconded by Fox that the Police Chief be given authorization to hire 12 officers from an existing Civil Service list. Prior to a vote, Councilperson Fox stated that he supported the need for additional officers and was somewhat uncomfortable paying for these officers from the City' s reserve. Mayor McKinley pointed out that these hirings will significantly reduce overtime costs. A vote was taken on the above motion with the following results: Ayes: Three. Motion carried. The request of the Police Chief to fill a Captain' s position due to the disability retirement of Captain Don Kehoe was reviewed. It was moved by Fox, seconded by Wright that authorization be given to fill said Captain' s position. Motion carried. Chief Koehrsen presented a summary of the recent recruitment process for police officer. He reported that the two lists contained one black female, four black males, one hispanic male and five white females. Of the twenty on the list, four have experience as a police officer. Chief Koehrsen reported that he was extremely pleased with the quality and quantity of candidates and felt that the minority recruitment process yielded some very fine candidates. He also indicated that over half of the names on the certified list are from the Waterloo area. He reported that he was somewhat disappointed there were no minorities from the military ranks. The Chief also indicated that he would like to increase the future strength of the Department that has decreased significantly over the years. It was moved by Fox, seconded by Wright that the request of the Planning and Development Director and City Engineer to upgrade an existing clerical position from Clerk I to Clerk II from a Clerk II Civil Service promotional list be approved. Motion carried. zogTpny/xzaTD AgT3 zabzng •a Aaapq •paTz1Po uoTgow •pauanoCpp aq buTgaaw aqq gpgg xoa Aq papuooas 'ggbT'M Aq panow SEM qT 'aaggTwwo3 aqq azogaq ssauTsnq zaggzn; ou ggTM •paTaapo uoTgow •gao;3a quawaazogua apTM AgTm P aq gT gpgg uoTgTpuoo agg uo panozddP OCT uoTgTsod pTPs ggTM paaaoad oq uoTgpzTzoggnl g2gg xoa Aq papuooas 'ggbT1M Aq panow SEM qI •Agiunwwop aLTqua alp apnTouT TTTM AgTiTgTsuodsaz go upds aTagg 'EazP TEOTgdPIboab sTgq uT pagEzquaouoo aq TTTM sgaogga s ,TPnpTATpuT alp gbnogq uana gpgg paznssP SEM ggbTzM uoszadTTounoD •PatE auo uT pagpzquaouoa aq pTnoM awTg s ,TPnpTATpuT agg ;T gsanbaa sTgq gtoddns qou pTnoo aqs gPgg pagpgs ggbTzM uosaadTTouno3 •anuany upTTnw puP 'gaaags ggnos 'gaaigs gg8T 'uTTxupaa Aq papunoq EaIP UP uT pagPzquaouoo aq TTTM awTg s ,JOOTJ;o alp 'ssazbozd og squToa uay agq uT pagpoipuT sV •pTTnq oq goTgM uo auo pup ssaooad agg buTssazppP uTbaq oq gdwaggp gs-T; E sT sTgq 'STETOT; 0 guawaozo;ua aangg ATagpwTxozddP azTTTgn pTnoo azTs ano Agiunwwoo P gPgg pagpoTpuT SEM gI 'pPoaq os ST AgTTTgTsuodsaz go adoos aqq aDuTs aOUPgsTssP paau APw TPnpTATpuT sTgq azngng alp uT ;Egg passazdxa g11bT1M uoszadTTounoo •saag buipTTnq paspaaouT gbnozgq pazTTPaa sanuanaz pasPaXOuT ggTM papung aq TTTM uoTgTsod aqy •sTTPO quTpIdwoo gbnozgq ATuo paozo;ua azP SUOTgETOTA asagq 'ATquaaan3 'APM-go-ggbT. OTTgnd uT suoTgPAPOxa pup 'APM-3o-ggbTa oTTgnd go suoTgonagsqo 'APM-go-gg5Tz oTTgnd uo suoTgPTOTA buTxiEd go buTozo;ua pup buTzogTuow 'subis aTgPgzod pup subTs gouaq snq 'saToTgan xunC 'gspaq go 6uTdwnp TP6aTTT 'sassauTsnq awoq 'spaPA xunC buTpnTOuT aoupuTpzp buiuoZ agq go suoTgPToTA buizogTuow pup buTazogua zo; aTgTsuodsaz aq pTnoM TEnpTATpuT sTgq gpgg pagPgs 'TETOT;30 buTpTTng 'ggbT1Mgnp STnoZ •paMOTAaz SEM aaoT;gyp quawaozogua apoo go uoTgTsod aqq aoj ssaaotd aoTAzes TTATD aqq agPTgTuT oq TPTDTggo buTpTTng pup zogoaiTa quawdoTanaa pup buTuuPTa all.; go gsanbaa aqy Z abpd 0661 '0Z gsnbnY sagnuTW aaggTwwo3 saaznosag uPwnH HUMAN RESOURCES COMMITTEE August 6, 1990 6: 15 p.m. Large Conference Room Members present: Wright, Fox. Members absent: Chairperson Brown. It was moved by Fox, seconded by Wright that the agenda, as proposed, be approved. Motion carried. It was moved by Fox, seconded by Wright that the request of the Park Director to fill a Park Maintenance I position for an existing Civil Service List be approved. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES July 23, 1990 5: 50 p.m. Large Conference Room Members present: Chairperson Brown, Wright. Members absent: Fox. It was moved by Brown, seconded by Wright that the agenda, as proposed, be approved. Motion carried. It was moved by Wright, seconded by Brown that the request of the Fire Chief to initiate the recruitment process for the position of Administrative Secretary to fill the vacancy created by the retirement of Lois Olson affective August 31, 1990, be approved. Motion carried. It was moved by Wright, seconded by Brown that the request of the Building Official to fill a Secretary II position created by the transfer of Cathy Smith to the Sign and Traffic Department from an existing Civil Service list be approved. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES July 2, 1990 6 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. The agenda, as proposed, was approved. The request of the Public Works Director for authorization to initiate the recruitment process for the position of Superintendent of the Sewer Department was reviewed. Art Shannon, Assistant Superintendent in charge of sewer and maintenance, will be retiring in the summer of 1991 . It was moved by Wright, seconded by Fox that authorization to initiate the Civil Service process be approved. Motion carried. The request of the Planning and Development Director and City Engineer for authorization to initiate the Civil Service process for an engineering tech position was reviewed. The Engineering Department is currently contracting with consultants to provide subdivision inspection. Next year it is anticipated that a portion of this position will be paid by the developers. The technician will also have responsibility for the pavement management inventory. It was moved by Fox, seconded by Wright that authorization to proceed with said Civil Service process be approved. Motion carried. The request of the Fire Chief for authorization to fill a vacancy in the position of Captain in the Fire Department was reviewed. It was moved by Fox, seconded by Wright that said request be approved. Motion carried. The request of the Public Works Director and Superintendent of Traffic Operations to fill a Secretary II position from an existing Civil Service list was reviewed. This position was budgeted in the Fiscal Year 1991 Budget. It was moved by Wright, seconded by Fox that authorization be granted as requested. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor AN June 4,HUM RESOURCES COMMITTEE MINUTES 1990 5 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright It was moved by and Fox. amended to Wright, seconded by the amended Service process request of the Police tChief hat htoaini Benda, as the Civil process for the position of Ca date Motion carried. Captain be The request of the Police Chief to initiate Service process for the the Civil CaptainService pwrocess s reviewed. position of Civilian Dispatcher on May 9, 1990. CaptainThe DonCKehoeaisDrequesting and disabilityDispatcher list expired , pension creating a vacancyap a It was moved by Wright, in the Captain's authorization be gseconded by Fox that given as requested. Motion carried. The request of the Public Works Director to ini Civil Service process for the pn of Operator and the request of theositi public WorkslidtWastethe Operation Superintendent to initiate the Civil Service process for the position of Equipment O vsce reviewed. It was moved by Wright, Operator I was authorization be given as requested. Motion onded by Fox that Motion carried. It was moved by Fox, seconded by be given to the Public Works Director/WatertPollutionation Control Superintendent to initiate the Civil Service Process for the position of Waste Operator I . Motion carried. John Meyer, Public Works Director, briefly updated the Committee on the new sanitation operator positions bein created through the Department organization. g has passed the written test and has obtained aOlearner'�sdual permit, two have attempted the written test but have not yet passed and five have made no effort to will be continually updated concerning this The Committee process. The request of the Director of Parks and Forestry for authorization to initiate the Civil Service process for construction foreman was reviewed. The Civil Service list recently expired. It was moved by Fox, seconded by Wright that authorization be given as requested. Motion carried. The request of the Clerk/Auditor to initiate the Civil Service process for the Due to the recent Position of Clerk III was reviewed. the position of Insuranceon Coordinatorof Sue ,1gaavacancykhasl, to occurred. The Clerk/Auditor also requested the review and promotion of the position presently held by from a Clerk II to a Clerk III . v El by Shavers It seconded by Wright that a was moved by Fox, Motion carried. PProval be given to both requests. A brief over view was given of the Summer Services Program (Y.E.S. ) by Mayor Mcnley. Theh Mayor explained that the City is proposing to employ 2 u 20 hours per week for 10 weeks duringthe S Y youth for mer. T will be utilized in the Park Department and Operationhey for various clean up projects. The estimated cost of the program is $26 , 000 which includes the hiring of a coordinator, supervisor, 20 youth, and fuel and equipment. Matching funds from the McElroy Trust are also being to match the City' s contribution. sought The project tt wouldbe funded through the Operation Pride budget. It was moved by zogTPnW/XzaTo A TO zabzng •d AzzpZ •pauznocp2 sum buTq aaw alp 'aaggTuauop alp azo;aq ssauTsnq zaugzn; ou uwTM •umzbozd pTus u-4TM paaoozd •paTzz�o uoT�oY1 xo,3 �q papuooas '�ubTzM oq uanTb aq uoTgvzTzougnp qEuq abed 066T it aunt aaqqputuop saoznosau upwnH HUMAN RESOURCES COMMITTEE MINUTES May 7, 1990 6 : 15 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. The agenda, as proposed, was approved. The request of Police Chief Bernal Koehrsen for authorization to initiate the Civil Service process to replace police officers and to hire three police officers from the current list which expires July, 1990, was reviewed. The replacement of the three officers due to the impending medical disabilities requested by Officers Robert Bengfort, Craig Penrose and Brian Barker. The Chief explained that manpower levels are at a critical low level and that replacement of these officers before retirement will allow them to train and get on the street as soon as possible. Seven names remain on the second list of police officers and with the impending expiration of the list, it was suggested that the process to develop a new list be initiated since the process could take approximately 90 days . It was moved by Wright, seconded by Fox that authorization be given to proceed with the hiring of three officers and to initiate the Civil Service process for development of a new police officer Civil Service list. Motion carried. It was moved by Fox, seconded by Wright that authorization be given to initiate the Civil Service process for the hiring of an associate engineer in the Planning and Development Division. Motion carried. The request of the Parks Director to initiate the Civil Service process for the Golf Course Maintenance III position was reviewed. Rick Tagtow, Director of Parks and Forestry, presented the current staffing for the golf course operational structure and the proposed staffing which has been approved by the Park Board. The F.Y. 1991 Park Commission Budget includes the reorganization of the golf course maintenance operation with the initial phase establishing a new Golf Course Maintenance III position. It is anticipated that these positions will be filled by promotional exam from the Golf Maintenance I and II existing positions. At a later date, the remaining elements of the reorganizational plan will be brought back to the Committee for consideration. Rick stated that the Golf Course Maintenance III position will allow each of the three golf courses to have a greens keeper as is currently the situation at Byrnes Park Golf Course. It was moved by Wright, seconded by Fox that authorization be given to the Parks Director to initiate the Civil Service process for Golf Course Maintenance III position. Motion carried. With no further business before the Committee, the meeting was adjourned. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES April 23 , 1990 6: 25 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Fox that the agenda, as proposed, be approved. Motion carried. The request of the Superintendent of Traffic Operations for authorization to fill a new position of Maintenance Electrician in the Traffic Operations Department was reviewed. This position was approved in the Fiscal Year 1991 budget. It was moved by Fox, seconded by Wright that authorization be given to proceed to fill said position. Motion carried. The request of the Planning and Development Director/City Engineer for authorization to fill a pending vacancy of an Administrative Secretary with a Secretary II position in the Planning and Development Division was reviewed. Due to an upcoming retirement, this position will be available June 22 , 1990 . It was moved by Wright, seconded by Fox that authorization be given to proceed to fill said position. Motion carried. With no further business before the Committee, it was moved by Fox, seconded by Wright that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE April 9, 1990 6: 00 p.m. Large Conference Room Members present: Chairperson, Brown, Wright and Fox. It was moved by Fox, seconded by Brown that the request of the Recreation Director to initiate the Civil Service process for the position of Therapeutic Recreation Specialist due to the recent resignation of Mary Mueller be approved. Motion carried. It was moved by Fox, seconded by Brown that the request of the Director of Parks and Forestry to initiate the Civil Service process for park maintenance II be approved. Motion carried. With no further business before the Committee, it was moved by Fox, seconded by Brown that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES April 2 , 1990 5: 45 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Brown that the agenda, as amended to add Item No. 3 entitled, "Authorization to fill police officer position" , be approved. Motion carried. Fox now present at 5: 47 p.m. The request of the Planning and Development Director/City Engineer for authorization to hire an associate engineer was reviewed. The position is currently vacant and an approved Civil Service list is available for said position. It was moved by Wright, seconded by Fox that authorization be given to hire said associat.e civil engineer. Motion carried. The request of the Director of Parks and Forestry to initiate the Civil Service process for 12 Park Maintenance I positions was reviewed. A transfer from the road use tax funds will finance these positions. Said persons will be primarily responsible for maintenance of the City' s expanding road right-of-way system. Councilperson Wright indicated her support for filling the positions with people who are currently unemployed. It was moved by Wright, seconded by Brown that authorization be given to proceed to initiate the process for Park Maintenance I positions. Motion carried. The request of the Police Chief for authorization to fill a police officer position due to the vested pension retirement of Office Eddie Denton was reviewed. Funds are available in the Fiscal Year 1991 budget for this position. It was moved by Fox, seconded by Wright that authorization be given to proceed on said position. Motion carried. With no further business before the Committee, it was moved by Wright, seconded by Fox that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE MINUTES March 12, 1990 5: 30 p.m. Large Conference Room Members present: Chairperson Brown, Wright and Fox. It was moved by Wright, seconded by Fox that the agenda, as proposed, be approved. Motion carried. The request of the Park & Forestry Director to initiate the Civil Service process to fill a Crew Leader position and to fill a Park Maintenance I vacancy from an existing Civil Service List was reviewed. Due to a recent resignation, the Park Maintenance I position is now open. It was also indicated that the mowing crew leader is a necessary position to handle the increasing number of right-of-way properties under the management of the Department. It is anticipated that an existing employee would be promoted to this position which would require no new hiring. It was moved by Wright, seconded by Fox that authorization be given to proceed as requested. Motion carried. It was moved by Wright, seconded by Fox that the request of the Police Chief to fill a police officer vacancy from an existing Civil Service List be approved. Motion carried. With no further business before the Committee, it was moved by Wright, seconded by Fox that the meeting be adjourned. Motion carried. Larry P. Burger City Clerk/Auditor HUMAN RESOURCES COMMITTEE February 19, 1990 4 : 30 p.m. Large Conference Room Members present: Chairperson Brown, Fox and Wright. It was moved by Wright, seconded by Fox that the agenda, as proposed, be approved. Motion carried. The request of the Superintendent of the Sign and Traffic Department for authorization to fill the vacant maintenance electrician position was reviewed. It was moved by Wright, seconded by Fox that authorization to proceed accordingly be approved. Motion carried. The request of the City Attorney for authorization to fill the vacant position due to the resignation of Assistant City Attorney Molly Frazer was reviewed. It was moved by Fox, seconded by Wright that authorization be given to proceed with the process to hire an Assistant City Attorney. Motion carried. The request of the Clerk/Auditor for authorization to hire an insurance coordinator was reviewed. It was reported that this position had previously been advertised as Risk Manager and an individual hired. Prior to the commencement of her employment, she resigned and authorization is now being sought to fill the insurance coordinator position and proceed with the Civil Service process. It was moved by Fox, seconded by Wright that authorization be given to the Clerk/Auditor to proceed with the Civil Service process of said position. Motion carried. It was moved by Wright, seconded by Fox that the Human Resources meeting be recessed for five ( 5) minutes. Motion carried. The meeting was called to order with the following persons present: Chairperson Brown, Fox and Wright. The request of the Director of Parks and Forestry for authorization to proceed with the Department' s reorganization plan was reviewed. The current structure of the Park Department was reviewed including the three positions of Superintendent of Planning, Superintendent of Facilities and Superintendent of Resources. The reorganization is being proposed to allow full utilization of field personnel and their appropriate supervision. Currently, due to lack of manpower in the management area, proper supervision of field personnel is not possible. With the addition of several middle management positions, greater efficiency would be gained. The proposed plan would include the designation of two superintendent personnel including Superintendent of Planning and Superintendent of Resources. The plan involves the reassignment of the facilities superintendent to the position of facilities coordinator, which has been discussed with the affected employee. Rick Tagtow, Director of Parks and Forestry, commented that the Park Board did not officially vote on the reorganization plan due to the lack zoggpny/xzaT3 A TD zabzng •d &zap,' •pOTzzpo uoTgow •pauznocpE aq buTgaaut alp Tpgq xo3 Aq papuooas ';gbTIM Aq panoui SEM qT 'as-4.4Twwo3 aqn. azo;aq ssauTsnq zagpzn; ou ggTM •paTaaPo uoTgow •pzpog xzpd agq Aq Tpnozddd pup MaTnaz Tpuuzo; oq goa[gns pauuETd SE UOT4PZTUEb1Oaz pTps ggTM paaoozd oq u8AT5 OCT UOT4EZT10114np gpq-4 gg6T-M Aq papuooas 'xo,3 Aq panow spM qI • suoTgTsod gTun buTuTpbzpq agq. jo buTzngonzgsaz aTgissod agq. buTpnTOuT quauigzpdaa xzpd aqq ;o buT;;pqs azngn3 zo; upTd abuEI-buoT p paquasazd osTP Mo-4bp , •zw •Tauuoszad PLOT; 1.14TM ATgoazTp aq-EoTununuoo TTTM gm-1-4 suoszad „apTsgno„ orq Jog uoszad „apTsuT„ auo appzq aouassa uT pup uoszad TpuoTgTppp up JO buTiTq TpnUuana agq. zo; MoTTp TTTM upTd agy •g�L gozpw uo buTgaaw paTnpagos )T1ETnbaz gxau 1Tagq pzpog xzpd alp oq ggbnozq OCT TTTM uwTd au, •uunzonb p Jo Z abpd 066T '6T Azpnzga3 aaggTtuuuop saOznosag upumg