HomeMy WebLinkAbout1996-1999 AIRPORT AREA DEVELOPMENT AUTHORITY
October 21, 1999
7:30 a.m.
Frank Mollenhoff Conference Room
Members present: Chairperson Eric Johnson, Ike Leighty, Rick Young, Ken Lockard, Jerry
Anders, Bob Fahr, Gary Sharp.
Also present: Mike Svoboda, Don Temeyer, Lisa Riveria.
It was moved by Anders, seconded by Lockard that the Agenda, as proposed, be approved.
Ayes: Five. Absent: Fahr, Sharp. Motion carried.
Moved by Lockard, seconded by Young that the Minutes of August 19, 1999, as proposed, be
approved. Ayes: Five. Absent: Fahr, Sharp. Motion carried.
Fahr now present at 7:35 a.m.
Don Temeyer, City Planner, reported that the city is waiting for a letter from the FAA on the
preliminary plan and cost allocation for MidPort America. The information has been sent to
Washington on the release of property.
Mr. Fahr stated that the Airport Commission feels the Airport Master Plan will be ready by the
end of December. Mr. Johnson questioned if the FAA is waiting for a copy of the Airport
Master Plan before they make a decision on the release of property. Mr. Temeyer stated that
Burns & McDonald and Earth Tech are working with the FAA.
Mike Svoboda, Vice Present of CB Rchard Ellis, reviewed the Marketing Report. Mr. Svoboda
stated that he cannot move forward with the spec building until we receive a decision from the
FAA. Mr. Svoboda reported that there is another local developer who could be interest in Spec
Building 2, but we cannot go too far with discussion on the spec buildings at this time. Mr.
Svoboda stated that they continue to market the Northeast Industrial Park.
Sharp now present at 7:40 a.m.
Mr. Svoboda reviewed the In-Market Submittals, which include four manufacturing companies
and a distribution company.
Mr. Svoboda reviewed the competitive environment. Iowa Bottling in Ottumwa is 160,000
square feet. They will probably be absorbed by local market. Mr. Svoboda reported that there
has been no word on the Donaldson plant in Oelwein other than a fall release. Quad Cities has
new spec construction. The 270,000 square foot Cat building has month to month with Jacobsen.
A company out of Houston is looking at the building. Mr. Svoboda reported that there are no
new deals.
Mr. Svoboda reported there is a special marketing effort focusing on major user campaign for
occupants over 200,000 square feet in Indiana, Illinois, Wisconsin, Minnesota, North Dakota,
South Dakota, Nebraska, Kansas, Missouri and Iowa. Almost 5,000 addresses.
Mr. Svoboda reviewed the old prospects, including a major confectioner, house wares,
mercantile products, toys, auto parts, and printing. Mr. Svoboda stated that the Midwest Market
Monitor shows what is going on in Chicago, which kind of indicates what is happening in the
Midwest. It shows the market is extremely stable and steady with lots of development in
Chicago.
The next meeting will be held on December 15, 1999 at 7:30 a.m. at City Hall. Chairperson
Johnson stated he would like to meet before the end of the year to see where we are with the
property release. Chairperson Johnson stated that if there is no response from the FAA we can
cancel the meeting. Chairperson Johnson asked that when the city receives the letter from the
FAA that a copy be mailed to all the members.
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AIRPORT AREA DEVELOPMENT AUTHORITY
August 19, 1999
7:30 a.m.
Frank Mollenhoff Conference Room
Members present: Chairperson Eric Johnson, Lyle Taylor, Jerry Anders, Bob Fahr, Rick Young.
Also present: Mike Svoboda, Carl Adrian, Lisa Riveria and Don Temeyer.
Moved by Anders, seconded by Taylor that the Agenda, as proposed, be approved. Ayes: Three.
Absent: Fahr, Young. Motion carried.
Moved by Anders, seconded by Taylor that the Minutes of June 30, 1999, as proposed, be
approved. Ayes: Three. Absent: Fahr, Young. Motion carried.
Don Temeyer, City Planner, reported that there is no change to the financial report. Mr. Temeyer
commented that Hunt-Wesson will start paying taxes, and perhaps that income could be used
rather than borrowing money for the expenditures.
Fahr now present at 7:40 a.m.
Mr. Temeyer reported that there was a telephone conference call with the FAA, and the
preliminary cost allocations appear to meet their approval. Mr. Temeyer commented that a public
meeting on the Airport Master Plan will be held on August 25, 1999. Mr. Temeyer stated that
there probably will not be any comment from the FAA until the Airport Master Plan is approved,
which could be another 30 to 60 days.
Young now present at 7:42 a.m.
Mr. Taylor asked if the Master Plan calls for a Regional Airport. Mr. Young stated that the
Airport Commission will be holding a meeting with area mayors. Mr. Young stated that the plan
looks at a new terminal building on the west side.
Carl Adrian stated that the current plan shows industrial development on the west side and could
impact development in MidPort America as that is one of the areas that has been presented to
large businesses. Mr. Temeyer stated that the plan shows a new terminal, parking, etc. on the
west side, with access off of the Lone Tree Road exit. Mr. Young commented that they are
looking at marketing more of the north ward.
Councilperson Anders asked how the taxes paid by Hunt-Wesson could be used by our group.
Mr. Temeyer stated that last year Hunt-Wesson only received a partial exemption on taxes, and,
hopefully, there will pay enough to help provide revenue which will need to be included in the
budget. Chairperson Johnson will speak with city Finance Manager Bruce Meisinger and report
back to the committee.
Mike Svoboda, Vice President of CB Richard Ellis, reviewed the Marketing Report. Mr.
Svoboda reported that the spec buildings have been put on hold until FAA approval. Mr.
Svoboda stated that he will push in October to get the developer for the 120,000 sq. ft. spec
building to renew their work process. There are items the developer needs that won't be available
until the Master Plan is approved. Mr. Svoboda commented that he might be able to get the
developer to start the project subject to approval of the Master Plan. Mr. Svoboda reported that
he has had discussions with a small local developer regarding the small service center, and one in
the Chicago area who may be interested.
Mr. Svoboda reviewed the In Market Submittals. Mr. Svoboda reported that he has been
working on setting up a meeting with a distribution company needing 300,000 to 700,000 square
feet. There is no interstate phone tax, with three large call centers in town. Iowa is one of the
areas looked at by a manufacturer of toys needing 350,000 square feet. There is a chance of three
plant consolidation, interviewing, consulting and site selection firms. Mr. Svoboda reported that
Montezuma is ground zero as they are looking for an existing building. Mr. Svoboda stated that
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AIRPORT AREA DEVELOPMENT AUTHORITY
June 30, 1999
7:30 a.m.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Young, Fahr, Anders.
Also present: Gary Sharp, Mike Svoboda, Lisa Riveria, Ken Lockard, Kim Bakker, Bruce
Meisinger.
Moved by Fahr, seconded by Young that the Agenda, as proposed, be approved. Ayes: Five.
Motion carried.
Moved by Taylor, seconded by Young that the Minutes of May 19, 1999, as proposed, be
approved. Ayes: Five. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, reviewed the Marketing Report. Mr.
Svoboda reported that the spec buildings status is suspended until release of the property. Mr.
Svoboda reviewed the in-market submittals. Mr. Svoboda reported that 20 percent of the old
prospects list were actually completed with the bulk constructed around metropolitan areas. Of
the 20 percent, 5 to 6 percent were in the secondary market. Forty percent of the remaining 80
percent are still thinking about movement. Mr. Svoboda stated that the Bio-Medical building is
still running, and MidPort is one of ten Iowa communities that have responded. Bio-Medical will
require 200 employees and a highly technical work force and will need to be located near
educational facilities for skilled and educational workers. Mr. Svoboda commented that the
number of employees required by Bio-Medical are available here, and he feels this looks most
promising as MidPort has the elements required.
Mr. Svoboda reviewed the second 12 month marketing summary. MidPort has been submitted to
over 65 active users in the past year representing over 16,500,000 square feet of potential. Most
of the users were identified through major Midwest markets by CB Richard Ellis Brokerage
Services with additional leads and prospects through CB Corporate Advisory Group and Trade
Journal advertisement. In the past two years, MidPort has been submitted to over 130 active
users looking in the Midwest, representing almost 32,000,000 square feet of potential activity.
Mr. Svoboda stated that the spec building is on hold until FAA releases the land, but that a
developer continues to be interested. Mr. Svoboda commented if the FAA issue is resolved by
August, it gives the developer a chance to start construction in the spring. When the land is
released, the city must finalize street and parcel layout for the spec project. When street and
parcel layout is finalized, the developer will prepare a bid package for local contractors to develop
project costs. Upon receipt of bids, a budget and specific plans will be made available for
discussion with local bankers. This process takes about six weeks.
Mr. Young stated a spec building is the best thing that could happen for development in MidPort.
Mr. Svoboda reviewed the spec building exhibit. A Call Center requirement was identified earlier
this year for 100,000 square feet. Due to the required employment of 1,200, MidPort did not
qualify as a finalist. Sprint looked at large metropolitan areas.
Mr. Temeyer noted that companies look at the unemployment rate in a community, who is
looking for better jobs, how far they will commute, turnover rate and with highway system
companies look farther for labor force.
Lisa Riveria reported that she has been working with Mr. Svoboda on the Bio-Medical project
and three or four other projects.
Bruce Meisinger, Finance Manager for the City of Waterloo, gave the Budget Status Report. Mr.
Meisinger reported that there is a new payable of $70,000 to CB Commercial for FY 1999,
leaving a negative balance of $38,054.53. Discussion was heard on funding sources. Mr.
Temeyer stated that there will be a partial payment from Hunt-West that could be used, or a
Airport Area Development Authority
June 30, 1999
Page 2
revolving loan or a loan from the city. Mr. Temeyer and Mr. Meisinger will review funding
sources and bring back to the committee.
Mr. Temeyer reported that the information sent to the FAA included all costs associated with the
land, including the investment the city has made, roads, parking lots, etc.. Mr. Temeyer stated
that the Airport Master Plan is ongoing, with discussion on either renovating the existing terminal
or building a new terminal.
Discussion was heard regarding renewal of CB Richard Ellis contract for another 12 month
period. Chairperson Johnson stated that if the committee takes no action on the contract, we will
continue with $70,000 per year brokerage fee.
Moved by Anders, seconded by Young that the contract with CB Ellis be approved for 12 months
with a $70,000 brokerage fee.
Prior to a vote on the above motion, the following comments were heard.
Mr. Fahr stated that he feels CB Richard should be paid for performance rather than a fee, and he
would like the fee to be a percentage of what he brings to the table.
Mr. Temeyer commented that Mr. Svoboda does not get paid for his expenses.
Mr. Lockard stated that whatever quality operation we bring in they will want a minimum
contract to pay attention to this area. Mr. Lockard stated that it takes money to get attention in a
smaller market.
Mr. Young stated that if MidPort had FAA approval we would have had spec building paying for
Mr. Svoboda's salary.
Mr. Svoboda stated that he is unable to deliver right now because of the FAA issue. Mr.
Svoboda stated that we can suspend everything until MidPort can deliver or to continue and he
would be willing to add four months to the contract which would make the expiration date of
December 31, 2000. Mr. Svoboda stated that would give MidPort a 16 month contract for the
price of 12 months.
Mr. Young withdrew his second on the above motion.
Moved by Young to approve CB Richard Ellis with expiration date of December 31, 2000.
Mr. Fahr asked if the contract is approved on a straight commission rather than risk adjustment
would that be agreeable to Mr. Svoboda. Mr. Svoboda stated that the risk to do deal here is very
high, he needs reasonable assurance, and he could not support that program.
Councilperson Anders stated that he is willing to find $70,000 to continue the contract for 16
months. Chairperson Johnson stated that most members are satisfied with the job done by Mr.
Svoboda. Mr. Fahr commented that he has raised this issue before, and that it is no reflection on
Mr. Svoboda.
Mr. Lockard stated that he feels we should approve Mr. Svoboda's 16 month proposal through
December 31, 2000. Mr. Lockard stated that the time to get our name out there is when the
economy is good.
Mr. Svoboda stated that if there is no FAA release by January 1, 2000 but it looks like FAA will
• release the land, there could be a side letter.
Mr.`Young's motion died for lack of a second.
Airport Area Development Autti ay
June 30, 1999
Page 3
Moved by Anders, seconded by Young to approve renewal of contract with CB Richard Ellis for
16 months through December 31, 2000 for $70,000, review the contract if the FAA announces a
negative release of the land by February 11, 2000, with a side letter on February 11, 2000 if the
contract is to continue through December 31, 2000. Ayes: Three. Nay: Fahr. Motion carried.
Chairperson Johnson stated that he would like to look at signage at the next meeting.
The next meeting will be held on August 19, 1999 at 7:30 a.m. at the Waterloo Airport.
The meeting was adjourned at 8:19 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
May 19, 1999
7:30 a.m.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Young, Anders.
Members absent: Fahr.
Also present: Gary Sharp, Mike Svoboda, Card Adrian, Ken Lockard.
Moved by Young, seconded by Anders that the Minutes of April 8, 1999, as proposed, be
approved. Ayes: Four. Absent: Fahr. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, reviewed the Marketing Report. Mr.
Svoboda reported that the developer continues to work on the final site plan for the "spec"
building. The developer needs the final plat and street alignment to move forward. The multi-
tech"spec"building is on the back burning at this time.
Mr. Svoboda reviewed the in-market submittals. The 200,000/30 acres is characterized as a
health care/technology business and is represented by CB Ellis. CB Ellis has been told the
business will be located in the Midwest and is a $75 million project. The company will eventually
employ 225 employees, with an average salary of$40,000 per year. Groundbreaking is expected
to occur this year. The company will require a high amount of water, approximately a million
gallons per day. Mr. Svoboda commented that the company might need to be located in the
Northeast Industrial site.
Don Temeyer, City Planner, reported that the FAA information has been sent to Kansas City and
forwarded to Washington. The city is working with the congressional delegation to help with the
process. Mr. Temeyer estimated it will be 90 days or more before the city hears back from the
FAA. Mr. Temeyer stated that the engineers are working on the final plat and hopefully will have
the plat ready for the next meeting. Mr. Temeyer stated that the Airport's Master Plan shows the
area as industrial. The new Master Plan will evaluate the use of the property and the terminal
building.
Ken Lockard reported that there is a company that needs 50,000 sq. ft. that would be used for
storage, with the ability to expand. The company would like to start right away. Mr. Lockard
will visit with Mr. Svoboda regarding this company.
Carl Adrian reported that he is working with Mr. Svoboda on the health care company and
Deadwood. Mr. Svoboda stated that Deadwood is a great project, but the chance of settling here
is less than the health care company. Mr. Svoboda stated that he is waiting for Deadwood to get
back to him.
Mr. Adrian stated that companies are looking for sites that are prepared and ready to go.
Mr. Svoboda reported that the market is not as robust as it was, but there is still a lot of activity.
There is continued interest at the manufacturing level. Office/suburban office market is a question
mark. The central business districts have mostly been put on hold. Mr. Svoboda stated that in
general the market is good.
Councilperson Anders stated that he feels the future of MidPort depends on the ability to build
spec buildings, which have the potential to help MidPort grow. Mr. Svoboda stated that he
believes that is what it takes to get action moving in the parks.
The next meeting will be held on June 30, 1999 at 7:30 a.m. at the airport.
There was no change to the financial report.
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Airport Area Development Authority
April 8, 1999
7:30 A.M.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Young, Fahr, Anders.
Also present: Mike Svoboda, Carl Adrian, Don Temeyer, Dr. Gronen, Gary Sharp, Ken
Lockard and Noel Anderson.
Moved by Fahr, seconded by Young that the Agenda, as proposed, be approved.
Ayes: Five. Motion Carried.
Moved by Fahr, seconded by Taylor that the minutes of February 19, 1999, as
amended be approved. Ayes: Five. Motion Carried.
Mike Svoboda, Vice President of CB Commercial Real Estate Group, Inc., reviewed the
Marketing report. The 120,000 foot spec building needs commitment on the road on
the north side before completion of Phase I. Mr. Svoboda stated that their end date for
starting is August 17, 1999. Mr. Temeyer stated that the road would not be done until
approval of the master plan.
Mr. Svoboda reviewed the In market submittals. Mr. Svoboda stated that there has
been much consolidation in the tire industry and there is a 475,000-foot requirement for
Iowa. Mr. Svoboda is currently working with the regional office. The Auto Parts store is
very market specific and will locate close to Chicago. Mr. Svoboda is also working with
a 60,000-foot Electronics plant and hopes to get them to come out and look at the area
and the demographics. Mr. Svoboda stated that there is one more that is not on the
list, a 100 acre Capital Goods manufacturer that is requiring a rail and will update more
when information becomes available.
Mr. Svoboda stated that there is an enterprise zone close to the Minnesota border that
he has just become aware of, he has no specifics on the population base or their ability
to serve but will have more information at the next meeting. Mr. Temeyer explained
what enterprise zones are and how they are designated.
Mr. Svoboda reviewed a 160-Acre development in the Quad Cities area that is a
commercial viable park that will go on market sometime this summer. The Greater
Davenport Economic Development Corporation is not up and running at this time, so is
currently not serious competition.
Mr. Svoboda stated that at the next meeting he would review all of the old prospects
and have updates on what has happened with them. There was a discussion and May
19, 1999 was set as the next meeting.
Mr. Young questioned Mr. Svoboda on the activity level. Mr. Svoboda stated that the
market is down somewhat but does not feel at this time that it too serious. The numbers
are still very strong on completed deals but there is a shortage of new prospects
coming.
Carl Adrian stated that their activity has picked up. Mr. Adrian stated that they had two
prospects in last week and another scheduled for next week. Mr. Adrian stated the
need for Midport to have a flex building that could serve as office or light assemble. If
Midport had this type of building one of the prospects from last week would have
committed.
Mr. Johnson questioned if the FAA decision was not final what impact would it have on
the August ground breaking on the 120,000 foot spec building. Mr. Svoboda stated that
the project would be postponed until the year 2000 but that the developer would not be
making any further engineer plans etc. until there has been final approval from the FAA.
Mr. Temeyer stated that the Master Plan would be filed in mid April and hoped to have
approval by September/October. Mr. Temeyer stated that worse case scenario would
be that there would be no ruling on the interim agreement until approval of the Master
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AIRPORT AREA DEVELOPMENT AUTHORITY
February 19, 1999
7:30 a.m.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Young, Peterson, Fahr, Anders.
Also present: Mike Svoboda, Carl Adrian, Don Temeyer.
Moved by Taylor, seconded by Fahr that the Agenda, as amended to move Item V in front of
Item IV, be approved. Ayes: Six. Motion carried.
Moved by Young, seconded by Fahr that the Minutes of January 15, 1999, as proposed, be
approved. Ayes: Six. Motion carried.
The Development Agreement with Adept Visionary Group, LLC dba Electrical Controls and
Instrumentation, Inc. was reviewed. David Scallon from Adept Visionary Group reviewed the
project. Mr. Scallon reported that Adept Visionary Group will construct a building consisting of
approximately 7,200 square feet located in Lot 4 in MidPort America Park Plat No. 1. The
estimated cost to construct the facility is $400,000.00. Access for the building will be off of
Airport Boulevard, with a minimum assessment value of$350,000.00. Adept Visionary Group
anticipates that they will build a 7,200 square foot addition at an estimated cost of$400,000.00.
Mr. Scallon stated that the business was started in 1987, and they have clients all over the
country, including Florida, Arizona, New York and Nova Scotia. Adept Visionary Group mostly
designs and builds electrical panels. They are currently located in the Big River building located
at Airline Highway and Airport Boulevard. Adept currently has nine full time employees and
three to four part-time employees. Mr. Scallon stated that they talked with Cedar Falls officials
and also looked at the Northeast Industrial site.
Mr. Peterson reported that the building meets architectural specifications for the area. The east
side of the building will have glass, all pre-stressed panels, no corroborated metal. The
Architectural Review Committee approved the building.
Moved by Young, seconded by Anders that the Development Agreement with Adept Visionary
Group for property located in Lot 4 in MidPort America be approved.
Prior to a vote on the above motion, the following comments were heard.
Mr. Peterson stated that he questions the appropriateness of approval of the development
agreement prior to approval of the Airport's Five Year Plan.
Don Temeyer, City Planner, stated that the agreement meets all FAA requirements. Mr. Temeyer
stated that they are waiting for appraisal approval from the FAA, then it will go to the Airport
Commission to request release of the property south of MidPort. Mr. Temeyer stated that they
are working with the FAA and do not anticipate a long wait for approval from the FAA. Once we
receive approval from the FAA and the Airport Commission, we will have to acquire a FAA
construction permit.
Mr. Peterson stated that the Master Plan is on schedule. Mr. Peterson questioned if the FAA will
approve this project prior to approval of the Master Plan.
Following discussion a vote was taken on the above motion with the following result. Ayes:
Five. Nays: Peterson. Motion carried.
The Development Agreement with Crystal Distribution Services, Inc. was reviewed. Tom Poe,
Vice President of Crystal Distribution Services, Inc., stated that the site is a triangular piece of
property located next to Airline Highway. Crystal Distribution proposes to construct a 50,000
square feet building with an estimated cost of$1,600,000. The company must build an additional
100,000 square feet or larger manufacturing addition within six years from the date of the
agreement. If after the three years, Crystal has not begun construction of 50,000 square feet
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AIRPORT AREA DEVELOPMENT AUTHORITY
January 15, 1999
10:30 a.m.
Waterloo Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Young, Peterson, Fahr, Anders.
Members absent: DenHartog.
Also present: Mike Svoboda, Lisa Riveria, Ken Lockard, Steve Brustkern, Don Temeyer.
Moved by Young, seconded by Peterson that the Agenda, as proposed, be approved. Ayes: Six.
Absent: DenHartog. Motion carried.
Moved by Young, seconded by Peterson that the Minutes of December 2, 1998, as proposed, be
approved. Ayes: Six. Absent: DenHartog. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, reviewed the in-market submittals. A
tentative meeting has been scheduled to discuss the 800,000 square foot building relating to food
warehouse. Construction would begin in 1999. Mr. Svoboda will prepare the competitive
environment. MidPort has good rail service, highway access, and is centrally located. There are
two call centers, and the question is do we want to pitch for call centers. Another third party
(logistic) that does work for John Deere has shown some interest and likes the fact that Hunt-
Wesson is located in MidPort. Mr. Svoboda reported that there have been no new competition or
deals since December 1998. Mr. Svoboda stated that the special marketing effort is beginning to
pay off, We have had more response from logistics rather than manufacturing. Logistics are fine
as long as they are big enough and meet our needs. They are not big employee generators.
The next meetings are: February 19, 1999 at 7:30 a.m. and March 31, 1999 at 7:30 a.m.
Two proposed design plans for the spec buildings were reviewed. The plans are based on a 900'
x 900' site. Each building contains 154,000 square feet and will have approximately 220 parking
spaces. The buildings will be constructed south of MidPort Boulevard. Mr. Svoboda will talk
with the developer to see which design has more merit. Mr. Lockard stated that the design
indicates 215 feet for semis to back up, but with shared decks 230 feet is needed.
Don Temeyer, City Planner, stated that parking needs to be flexible to expand in the future.
Parking space depends on the needs of the company, a warehouse company would need less
parking. Mr. Svoboda will review with the architect designer on which building to construct first,
parking and distance between buildings. The design is in response to the site that we sent to
them. We will move forward with a development agreement within the next few weeks.
Mr. Fahr asked the status of the Airport Master Plan. Mr. Peterson responded that there is a
meeting next Tuesday to discuss the plan. Clear Windows is waiting for FAA approval. Mr.
Temeyer stated that it is hoped that we will be able to get a release from the FAA for property
east of MidPort Boulevard. Mr. Peterson stated that the Master Plan is addressing the Foreign
Trade Zone suggested by Kohls and incorporating some of that data for the entire complex. The
plan has to show the FAA that that we are addressing the airport's future use and needs.
Mr. Taylor questioned why we are putting so much emphasis on development of this area when
the city has other areas that have been abandoned. The reason the Airport Area Development
Authority was formed was to bring business related to the airport. Mr. Taylor stated that there
are other areas in that city that can be developed that are just as close to the interstate and rail.
Mr. Taylor stated that we are putting local businesses in MidPort.
Lisa Riveria stated that development depends on where the company wants to locate. Mr.
Svoboda stated that MidPort has the uniqueness of rails, highway and being prepared.
Infrastructure is important to companies when they are looking to relocate and personal
infrastructures, such as this group as a welcoming committee. Mr. Svoboda stated that when
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AIRPORT AREA DEVELOPMENT AUTHORITY
December 2 , 1998
7 : 30 a.m.
Waterloo Airport Restaurant Conference Room
Members present : Chairperson Johnson, Taylor, Young, Peterson,
and Councilperson Anders
Members absent : Den Hartog, Bob Fahr
Also Present : Kim Bakker, Don Temeyer, Carl Adrian
Moved by Young, seconded by Anders that the Agenda, as proposed,
be approved. Ayes : Four. Absent Den Hartog, Fahr, Peterson.
Motion Carried.
Moved by Anders, seconded by Young that the minutes of October
16, 1998, as proposed, be approved. Ayes : Four. Absent Den
Hartog, Fahr, Peterson. Motion Carried.
Mike Svoboda, Vice President of CB Richard Ellis, stated that at
the last meeting activity in the area had dropped off to nothing
but is happy to report that the market has picked up
substantially. There are 11 new submittals since the last
report, this shows good market activity and solid market
conditions .
Bob Peterson present 7 :45 a.m.
Mr. Svoboda reviewed the 11 new submittals concentrating on the
500 , 000 square foot food prospect and Video Reproductions which
are two that he would like to pursue . He stated that some people
have negative concepts of telemarketing business and stated
concerns he had about the labor market when telemarketing firms
come in. Mr. Svoboda does control one of them which would give
him direct input into the company. Mr. Svoboda also stated that
he has control of three of the four manufacturers .
Mr. Svoboda stated that Capital Goods has very specific wants for
their building and it could be difficult to accommodate them. Mr.
Svoboda also stated that he is very encouraged that the market
has picked.
Councilperson Anders question where we stood with the FAA on the
use of the land?
Mr. Peterson stated that the land at this point has not been
cleared by the FAA but that he has been working on getting the
master plan and map updated. The master plan will take at least
one year.
Mr. Taylor stated that we should back off until we have all of
these things worked out .
Mr. Svoboda stated that continuing on is the best route because
it brings to head some problems that wouldn' t come up if we
weren' t pursuing. Mr. Svoboda would like to keep trying and
hopefully it will all come together at the same time . It puts
emphasis on getting issues resolved.
Mr. Adrian stated that some of the obstacles that have come up
has actually made the uses for the property better. Do we want
quicker or do we want better?
Airport Area Develc_ .,ent Authority
December 2 , 1998
Page 2
Mr. Svoboda questioned if a road could be put in within 45 days?
Mr. Temeyer stated that it would not take a great deal of time to
design the road but to actually get the road finished would take
more than 45 days . Mr. Temeyer stated that they would like to
stay flexible and be able to react to the market before actual
concrete is laid. Mr. Young stated that staying flexible is
best because plans will change with developers up until the last
minute .
Mr. Young stated that there was a good article in the Waterloo
Courier last night pertaining to the highway systems being
upgraded and built and how it will affect Waterloo. Mr. Young
stated that Mr. Svoboda needs to be aware of those changes when
talking to perspective developers because Waterloo will be much
easier to get to in 4 to 6 years . Mr. Young stated that they
should get a hold of Rod Larson from the Iowa Department of
Transportation to get some more information.
Mr. Svoboda finished going over the marketing update with no
changes from last month.
Meetings have been set up for January 15, 1999 at 7 : 30 , February
19, 1999 at 7 : 30 and March 31, 1999 at 7 : 30 .
Councilperson Anders questioned if monthly meetings were
necessary. Mr. Temeyer stated that serious discussion would have
to made about expansion and opening up more land. With the
possible ground breaking in the spring, there would only be one
parcel of land left to develop. Mr. Svoboda stated that we need
forward thinking, that we will know where we want to place
developers . There will be problems with every project but being
prepared is the key.
There was much discussion on appearance of the buildings and how
to established guidelines to be used to make sure that the
buildings that are going up are eye appealing. It was determined
that appearance should be looked at on a project by project
basis .
There was further discussion about leasing the land verses
purchasing the land. It was the consensus of the group that most
developers would like to purchase land opposed to leasing it .
Mr. Young stated that telemarketing can help the economy if it is
companies like APAC, GMAC, or Principle which handles incoming
calls . Companies like that need qualified personnel because they
need a higher level of expertise to answer those calls . They also
pay higher wages than a outbound telemarketing firm.
Mr. Johnson question if anyone had any questions on the financial
report? There were none .
With no further discussion the meeting was adjourned at 8 :40 .
Marge Hirdler
Deputy City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
October 16, 1998
10:30 a.m.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Peterson, Fahr, and Lockard for Anders.
Members absent: DenHartog, Young.
Also present: Gary Cummins, Don Temeyer, Lisa Riveria, and Mike Svoboda.
Moved by Lockard, seconded by Peterson that the Agenda, as proposed, be approved. Ayes:
Five. Absent: DenHartog, Young. Motion carried.
Moved by Taylor, seconded by Lockard that the Minutes of October 2, 1998, as proposed, be
approved. Ayes: Five. Absent: DenHartog, Young. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, reported that discussions continue on the
120,000 square foot spec building. The development agreement is being drafted, and there could
be an April groundbreaking.
Don Temeyer, City Planner, stated that the original plan was to build south of Advanced Heat
because the developer needs room for expansion to 250,000 square feet. They are now looking at
a site by the air cargo and one south of the hangers. The city will need to apply for RISE funding
to extend MidPort Boulevard. We would construct a two lane road, but acquire right-of-way for
four lane for long term planning. Discussions will need to be held on infrastructures.
Lockard stated that it may be necessary to require that the builders put 1 to 11/2 feet of sand
under the building so when runoff gets to the parking lot it will go into storm inlet.
Discussion was hard regarding the height of the building. It was the consensus of the members to
have someone study the glide path.
Peterson stated that to protect air usage we need to have airport engineers, Burns McDonald,
look at proposed site for the spec building.
Fahr now absent at 11:05 a.m.
Mr. Svoboda reported that the 800,000 square foot distribution center is still considering
MidPort, and that it could be a Year 2000 deal.. The 120,000 square foot aluminum machining
will make decision in the fall, but at this time MidPort is out of consideration. There is a metal
distributor looking in the Quad Cities area, and Midport will be considered. A metal fabricator
located in Illinois serving Deere and Vermeer is getting quote on an existing building with 100-ton
crane, 55,000 square feet. The national search for call centers is in place and ready to go. Mr.
Svoboda reported that CB Richard Ellis has been appointed agents for acquisitions for a major
meat processor. A major manufacturer within 60 miles of Waterloo is looking at a 50,000 to
100,000 square feet requirement. Mr. Svoboda reported that MidPort has been submitted to two
major Real Estate Investment Trusts for air cargo facility development. The signs are being
redone with new CB Richard Ellis logo and should be completed within the next few weeks. The
new brochure has been printed and is being distributed.
It was the consensus of the members that the next meeting be held on December 2, 1998 at 7:30
a.m.
Don Temeyer, City Planner, reported that Prairie Construction bid $79,330 for the signs and
landscaping for MidPort. The budget amount was $63,625. Craig Ritland, Landscape Architect
has submitted the following recommendations: 1) Obtain fill and topsoil from Airport property
with the contractor responsible for hauling and shaping only; 2) Substantially reduce size of plant
material and have the Parks Department install; and 3) Reduce size of sign by 8 feet in length.
These recommendations will save approximately $14,900 on the original plan.
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AIRPORT AREA DEVELOPMENT AUTHORITY
October 2, 1998
7:30 a.m.
Frank Mollenhoff Conference Room
Members present: Vice Chairperson Anders, Taylor, Young, Peterson, Fahr.
Members absent: Johnson, DenHartog.
Also present: Gary Cummins, Don Temeyer.
Moved by Young, seconded by Fahr that the Agenda, as proposed, be approved. Ayes: Five.
Absent: Johnson, DeHartog. Motion carried.
Moved by Young, seconded by Fahr that the Minutes of August 28, 1998, as proposed, be
approved. Ayes: Five. Absent: Johnson, DenHartog. Motion carried.
A Development Agreement with John and Suzanne Dutcher dba Clear Windows was reviewed.
Don Temeyer, City Planner, stated that the agreement is to deed for $1.00 a portion of Lot 2 in
MidPort America Park Plat No. 1. The agreement is to build a 8,400 square foot facility with
expansion capability 'of 7,500 square feet. The agreement requires Dutcher to build 7,500
additional square feet in three years or the south 100 feet will revert back to the city. Dutcher
may pay $20,000 in lieu of the reversion. The construction value for the facility is estimated at
$400,000 with a minimum assessment of $400,000 until December 1, 2009. The agreement
grants industrial tax rebates for five years. Dutcher will employ nineteen employees to produce
just-in-time thermo-pane windows. Dutcher will apply for a CEBA grant/loan and a SBA 504
loan with Black Hawk Economic Development Committee.
John Dutcher reported that the new facility will be as automated as possible with computerized
glass cutting tables, fabrication line for automatic washing and assembling of glass. Mr. Dutcher
believes they will double their size within three years. The company will start with six or seven
employees, and within two years have 19 employees. It takes seven to nine days from order to
shipment, and they try to have same day service on insulated glass. Mr. Dutcher reported that
they will be manufacturing Argon-filled windows. Every window has seven chemicals in the glass
that regulates the pressure. If you keep the temperature in both panes the same all the time, the
glass will last forever. If there is a change of temperature, the glass will fail within 45 years. With
a computerized glass cutting table, the computer will tell them what is the best cut for the
window, and they can cut as many of that size as they want. Mr. Dutcher reported that with the
computerized glass cutting table glass waste will be under 2 percent. They will be stressing
recycling as much as possible. The glass is shipped to Dutcher in 450 lb. sheets with 14 to 15
sheets per shipment. The glass is lifted from trucks using an overhead crane. The building will
have a metal roof with the bottom eight feet constructed of concrete block. The front office will
be mostly glass. The architectural committee has reviewed and approved the design of the
building.
Mr. Dutcher stated that the hourly wage will be $10 to $14 per hour, with sales and management
salaries of$25,000 per year. They will offer a 50/50 family health insurance plan and are working
on a 401 retirement plan. Their average employee has been with the company eight to fourteen
years, and its been twelve years since an employee has drawn unemployment.
Moved by Young, seconded by Peterson that the Development Agreement with John and Suzanne
Dutcher dba Clear Windows be approved.
Prior to a vote on the above motion, the following comments were heard.
Mr. Dutcher stated that they are attempting to have the business opened by March 1, 1999
because the construction season increases demand for insulated glass. Mr. Dutcher reported that
they chose MidPort because of its central location for the area they serve, the economic
development in Waterloo, the appearance of MidPort, and all that is happening in MidPort.
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AIRPORT AREA DEVELOPMENT AUTHORITY
August 28, 1998
10:30 a.m.
Waterloo Airport Restaurant Conference Room
Members present: Chairperson Johnson, Taylor, Peterson, Fahr, Anders, Koob.
Members absent: Den Hartog.
Also present: Mike Svoboda, Lisa Rivera, Don Temeyer, Gary Cummins, Bruce Meisinger, Ken
Lockard.
Moved by Peterson, seconded by Fahr that the Minutes of July 29, 1998 as amended to correct
sentence in first paragraph to read, "Mr. Fahr stated that the contract should be based on
performance," be approved. Ayes: Six. Absent: DenHartog. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, submitted his monthly report. Mr. Svoboda
stated that a meeting is scheduled today with the local developer to discuss the 30,000 - 40,000
square feet project. Mr. Svoboda has initiated discussion with a national firm to pre-sale
speculative buildings as an extension of their investment portfolios. Mr. Svoboda expects
discussions to take several months with MidPort being the key property to the concept.
Mr. Svoboda reported that the 120,000 square feet manufacturer will make a decision in the fall.
A floor plan of the 120,000 spec building will be submitted, and we will indicate that we can make
changes to size and height if we are notified within the next six to ten weeks.
Mr. Svoboda reported that the 800,000 square feet distribution center is still in the hunt although
the process has slowed in urgency. The 100,000 - 150,000 square feet pharmaceutical company
eliminated MidPort, but we are trying to get MidPort back into the deal. The 200 acre auto parts
manufacturer will not consider a location until the CN and Illinois Central merger is completed.
Mr. Svoboda reported that market conditions continue to be strong in all industrial real estate.
Mr. Svoboda reported that there is a 130,000 square feet building in Indianola, Iowa in
competition with our 120,000 square feet deal. The Cooper-Moog building in Ottumwa, 345,000
square feet is negotiating on a whole building user out of the local market.
Mr. Svoboda reported that signs are being redone with new CB Richard Ellis logo. The new
brochure for MidPort is ready to print.
Mr. Svoboda stated that his Corporate Services group will feature MidPort in CB Richard Ellis
presentations to major legal firms in Chicago, the Canadian Consulate General, Arthur Andersen
and Deloitte Touche.
Mr. Svoboda suggested the next two meetings as follows: October 16, 1998 at 10:30 a.m. and
December 4, 1998 at 7:30 a.m. The meetings will continue to be held at the Waterloo Airport.
Mr. Peterson asked what is happening at the Des Moines or Cedar Rapids parks. Mr. Svoboda
stated that there are no spec buildings in either Des Moines or Cedar Rapids. There is a spec
building in Ankeny but they are not going to do anything until they have a tenant. The earliest the
Quad Cities will have a spec building is 1999. There are some vacancies coming up in Des
Moines.
Lisa Rivera, Director of Marketing for Cedar Valley Economic Development, stated that earlier
this month, they showed MidPort to an office type business, but they preferred a more
professional setting than MidPort. There is still an outside chance for MidPort. Ms. Rivera stated
that the 800,000 square foot distribution center is still hot because we will support other
subsidiaries facility of theirs. The consultant said we will know within 30 days. We have not been
eliminated, but other states being reviewed include Wisconsin and Illinois.
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AIRPORT AREA DEVELOPMENT AUTHORITY
July 29, 1998
7:30 a.m.
Large Conference Room
Members present: Chairperson Johnson, Taylor, DenHartog, Young, Peterson, Fahr, Anders.
Also present: Mike Svoboda, Lisa Rivera, Don Temeyer, Gary Cummins, Bruce Meisinger,
Chris Harshbarger.
Moved by DenHartog, seconded by Young that the Agenda, as amended to move Item VII for
discussion as the first item on the agenda,be approved. Ayes: Seven. Motion carried.
The renewal of the contract with CB Commercial Real Estate Group, Inc. was discussed. The
contract is the second year of a three-year contract. The contract is for one year effective August
11, 1998. Upon approval, the contract will be forwarded to the city council for their review and
approval. Discussion was heard regarding the $70,000 annual payment to CB Commercial. Mr.
DenHartog stated that he was not in favor of approving the contract. Mr. Fahr stated that the
contract should be based on performance. Mr. Anders questioned if we have given CB
Commercial enough time to bring MidPort development to fruition. Although he dislikes paying
and not receiving any results, Mr. Anders supports CB Commercial. Mr. Anders recommends
we pay the $70,000 and give them one more year. Mr. Johnson stated that he has the same
concerns as Mr. Anders, and he would like to give CB enough time and supports the one year
renewal.
Mr. DenHartog asked if the money could be used by our local economic development group.
Mr. Johnson stated that they cover different territories. Ms. Rivera stated that the question is do
we want a broker to represent MidPort. The Authority has a pretty good broker right now, one
we can count on to market MidPort.
Chris Harshbarger stated that he feels the project has changed. Cedar Valley Economic
Development has done an excellent job. MidPort America has light industrial, warehouse type of
development. The airport would like to see tenants stimulate the airport, such as freight. Mr.
Harshbarger wonders if it is necessary to continue with an outside agency with the good work
our local agency has done.
Mr. Young stated that CB Commercial has made contacts with other markets and has worked
well with Cedar Valley Economic Development. A project of this nature takes time, and he feels
CB Commercial needs time to develop the project. We have a sizable investment in MidPort,
and we should continue to give the park every advantage. Mr. Svoboda told us last year that it
would take two to three years, and we owe it to the park to continue the contract.
Mr. Anders stated that we need to give Mr. Svoboda and MidPort every opportunity to succeed.
Moved by Anders, seconded by Young to continue the relationship with CB Commercial in
development of MidPort America. Ayes: Five. Nays: DenHartog, Fahr. Motion carried.
Moved by Young, seconded by Peterson that the Minutes of June 19, 1998, as proposed, be
approved. Ayes: Seven. Motion carried.
Lisa Rivera, Director of Marketing for Cedar Valley Economic Development, reviewed
placement of an ad in Iowa Business Park Map. Ms. Rivera reported that Cedar Valley can put
in a one-half page ad for $1,500. The publication has 17,000 subscribers in twelve states. We
could feature the three industrial parks. Cedar Valley would be reimbursed at 30 percent by the
state, so the cost would be$1,050.00. In addition, there is a free, one-week Internet link.
Mike Svoboda, Vice President of CB Richard Ellis, submitted a 12 Month Marketing Summary
for MidPort America. MidPort has been submitted to over 70 active users in the past year. At
the present, there are still two or three possibility. MidPort has been presented to about 5,000
long-term candidates. MidPort has been presented to over 800 SIOR and 500 mid-western
cooperative brokers. The spec building program was initiated last fall. Two developers are
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AIRPORT AREA DEVELOPMENT AUTHORITY
June 19, 1998
10:30 a.m.
Waterloo Airport Conference Room
Members present: Chairperson Johnson, Taylor, Young, Johnson, Peterson, Fahr.
Members absent: DenHartog, Anders.
Also present: Mike Svoboda, Carl Adrian, Lisa Rivera, Don Temeyer, Gary Cummins, Bruce
Meisinger.
Moved by Peterson, seconded by Fahr that the Agenda, as proposed, be approved. Ayes: Five.
Absent: DenHartog, Anders. Motion carried.
Moved by Fahr, seconded by Taylor that the Minutes of May 8, 1998, as proposed, be approved.
Ayes: Five. Absent: DenHartog, Anders. Motion carried.
Mike Svoboda, Vice President of CB Richard Ellis, Inc., reported that there is a developer
interested in 150,000 square foot building. It will be presented to their board on July 1, 1998 for
funding approval. Construction management will be done locally. The construction cost of the
building is $3.3 million with a $4 million addition. The building will consist of mixed tenants.
The developer is looking at the property located in the southern half of Tract B between
Advanced Heat Treat and the National Guard Armory.
Fahr now absent at 11:20 a.m.
Mr. Svoboda reported that a developer is still interested in the 30,000 square foot building, and
we should know more around July or August. There is the possibility of an airport-related office
complex.
Mr. Svoboda stated that there are no more brochures. We need to incorporate changes and
updates for another printing.
Mr. Svoboda reported that they have had discussions with Peat Marwick. The AADA may be
able to get exposure with businesses that Peat Marwick represent. The In-Market submittals are
on target. There was a Special Properties Group mailing to the top 4,000 firms across the United
States.
Lisa Rivera, Director of Marketing for Cedar Valley, reported that Hunt-Wesson has contracted
with International Business Publishers to do a promotional publication. The publication highlights
Hunt-Wesson's new plant in Waterloo. Hunt-Wesson has asked the city to publish an ad. The
publication will focus only on MidPort and is another way of getting the message out. The total
cost for the ad is $2,155.00. Cedar Valley Economic Development Corporation and the Airport
Area Development Authority will each contribute half the cost, or $1,077.50.
Bruce Meisinger, Finance Manager for City of Waterloo, gave a Budget Status Report. The total
budget is $121,633.90. Disbursements to date total $5,036.50, with disbursements due and
payable in the amount of $88,688.68, which will leave a balance of $31,311.32. Outstanding
expenditures include $70,000.00 for CB Commercial Contract, $13,652.18 reimbursement to the
Airport Commission, $4,890.00 for Industrial Linkage Study and $146.50 for printing expense.
Moved by Young, seconded by Peterson to approve payment of$1,077.50 for publication of ad in
the Hunt-Wesson promotional publication. Ayes: Four. Absent: DenHartog, Anders, Fahr.
Motion carried.
The next meeting will be held on July 29, 1998 at 7:30 a.m.
The meeting adjourned at 11:40 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
May 8, 1998
10:30 a.m.
Large Conference Room - City Hall
Members present: Chairperson Johnson, Taylor, Young, Peterson, Fahr, Anders.
Members absent: DenHartog.
Also present: Mike Svoboda, Carl Adrian, Don Temeyer.
Moved by Taylor, seconded by Peterson that the Agenda, as proposed, be approved. Ayes: Six.
Absent: DenHartog. Motion carried.
Moved by Young, seconded by Fahr that the Minutes of March 13, 1998, as proposed, be
approved. Ayes: Six. Absent: DenHartog. Motion carried.
Mike Svoboda, Vice President CB Richard Ellis, Inc., reported that CB Commercial Real Estate
Group and REI Limited have joined forces and have changed their name to CB Richard Ellis, Inc.
Mr. Svoboda reported that 15 in-market candidates were identified and they have submitted
MidPort for the requirements. The Illinois Linkage Study follow-up via letter and MidPort
submittals have been completed for 700 metal working firms in Illinois. Telephone follow-up
continues. Results have not been stellar. Metal working industry not dynamic in itself. CB is
developing network with automobile industry. The spec building has been reduced from 300,000
square feet to 150,000 square feet. A meeting is scheduled for May 14, 1998 with the speculative
developer on a 150,000 square foot building as well as a local 100,000 square foot lead tenant.
There is no candidate for 80,000 square foot spec building. A Cedar Rapids commercial builder is
interested in the 30,000 square foot multi tenant building near the Terminal. The builder would
use 12,000 square feet for his own use. Hopefully, in June Mr. Svoboda will be able to have a
proposal on what he intends to do, what incentives he will want and a schematic of what the
building will look like. There is a possible candidate for 50,000 of the 80,000 square foot spec
building leaving 30,000 for someone else.
Suggested meeting dates: June 19, 1998 at 10:30 a.m. and July 23, 1998 at 10:30 a.m.
Carl Adrian, Cedar Valley Economic Development, reported that they have received a lead from
the State of Iowa regarding a food processor. They have been working with a consultant, but
they do not know what type of food. They are looking at 25 acres, but it is hard to find a regular
shaped site in MidPort. Also, a software company out of Minneapolis is doing a multi-state
search. The company develops software for airport industry.
Don Temeyer, City Planner, reported that he has been working with the Engineers regarding
Phase 2 and should have a schematic for the June meeting. Infrastructures will be delayed until
businesses are ready to build in Phase 2. We will be able to demonstrate to potential businesses
that we can complete infrastructure in timely manner. Sewer users in Phase 1 will help pay for
installation of sewer for Phase 2.
Don Temeyer, City Planner, reported on signage for MidPort. At this time we can only afford to
install signs for MidPort Boulevard and Waterloo Municipal Airport. As more funds are available
we will do MidPort America sign and lights poles. Cost for both signs is estimated at $50,000.
The signs are made out of limestone with metal attached. Meetings have been held with
Advanced Heat Treat, Tent & Tarp and Hunt-Wesson to inform them of the type of signs to use.
They are to be perpendicular to the street and match our signs. Discussions have been held
regarding no wall signs. Mr. Temeyer suggested adopting a signage policy. Mr. Fahr stated that
some franchise businesses have their own sign restrictions. Mr. Svoboda stated that owner/user
building is harder to control. Might need escape route for them to have identification. Mr.
Temeyer stated that architectural review can grant variance but need to be careful granting
variances. Fahr stated that he cannot support removing building sign. Mr. Temeyer will review
sign description at next meeting. Mr. Temeyer requested authorization to proceed with entrance
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AIRPORT AREA DEVELOPMENT AUTHORITY
May 8, 1998
10:30 a.m.
Large Conference Room - City Hall
Members present: Chairperson Johnson, Taylor, Young, Peterson, Fahr, Anders.
Members absent: DenHartog.
Also present: Mike Svoboda, Carl Adrian, Don Temeyer.
Moved by Taylor, seconded by Peterson that the Agenda, as proposed, be approved. Ayes: Six.
Absent: DenHartog. Motion carried.
Moved by Young, seconded by Fahr that the Minutes of March 13, 1998, as proposed, be
approved. Ayes: Six. Absent: DenHartog. Motion carried.
Mike Svoboda, Vice President CB Richard Ellis, Inc., reported that CB Commercial Real Estate
Group and REI Limited have joined forces and have changed their name to CB Richard Ellis, Inc.
Mr. Svoboda reported that 15 in-market candidates were identified and they have submitted
MidPort for the requirements. The Illinois Linkage Study follow-up via letter and MidPort
submittals have been completed for 700 metal working firms in Illinois. Telephone follow-up
continues. Results have not been stellar. Metal working industry not dynamic in itself. CB is
developing network with automobile industry. The spec building has been reduced from 300,000
square feet to 150,000 square feet. A meeting is scheduled for May 14, 1998 with the speculative
developer on a 150,000 square foot building as well as a local 100,000 square foot lead tenant.
There is no candidate for 80,000 square foot spec building. A Cedar Rapids commercial builder is
interested in the 30,000 square foot multi tenant building near the Terminal. The builder would
use 12,000 square feet for his own use. Hopefully, in June Mr. Svoboda will be able to have a
proposal on what he intends to do, what incentives he will want and a schematic of what the
building will look like. There is a possible candidate for 50,000 of the 80,000 square foot spec
building leaving 30,000 for someone else.
Suggested meeting dates: June 19, 1998 at 10:30 a.m. and July 23, 1998 at 10:30 a.m.
Carl Adrian, Cedar Valley Economic Development, reported that they have received a lead from
the State of Iowa regarding a food processor. They have been working with a consultant, but
they do not know what type of food. They are looking at 25 acres, but it is hard to find a regular
shaped site in MidPort. Also, a software company out of Minneapolis is doing a multi-state
search. The company develops software for airport industry.
Don Temeyer, City Planner, reported that he has been working with the Engineers regarding
Phase 2 and should have a schematic for the June meeting. Infrastructures will be delayed until
businesses are ready to build in Phase 2. We will be able to demonstrate to potential businesses
that we can complete infrastructure in timely manner. Sewer users in Phase 1 will help pay for
installation of sewer for Phase 2.
Don Temeyer, City Planner, reported on signage for MidPort. At this time we can only afford to
install signs for MidPort Boulevard and Waterloo Municipal Airport. As more funds are available
we will do MidPort America sign and lights poles. Cost for both signs is estimated at $50,000.
The signs are made out of limestone with metal attached. Meetings have been held with
Advanced Heat Treat, Tent & Tarp and Hunt-Wesson to inform them of the type of signs to use.
They are to be perpendicular to the street and match our signs. Discussions have been held
regarding no wall signs. Mr. Temeyer suggested adopting a signage policy. Mr. Fahr stated that
some franchise businesses have their own sign restrictions. Mr. Svoboda stated that owner/user
building is harder to control. Might need escape route for them to have identification. Mr.
Temeyer stated that architectural review can grant variance but need to be careful granting
variances. Fahr stated that he cannot support removing building sign. Mr. Temeyer will review
sign description at next meeting. Mr. Temeyer requested authorization to proceed with entrance
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AIRPORT AREA DEVELOPMENT AUTHORITY
March 13, 1998
• 10:30 a.m.
Large Conference Room- City Hall
Members present: Chairperson Johnson, Taylor, DenHartog, Young, Peterson, Fahr, Anders.
Moved by Peterson, seconded by Taylor that the Agenda, as proposed, be approved. Ayes:
Seven. Motion carried.
Moved by Taylor, seconded by Fahr that the Minutes of February 4, 1998, as proposed, be
approved. Ayes: Seven. Motion carried.
Also present: Mike Svoboda, Carl Adrian, Don Temeyer.
Mike Svoboda, Vice President of Special Properties, CB Commercial Real Estate Group, Inc.
updated members on the Marketing Plan for MidPort America. Activity has picked up as
indicated by the number of directed submittals. CB Commercial is sending out 100 letters per
week to a 700 member data base for Illinois. A special properties group meeting was held in
February in Scottsdale, Arizona. A St. Louis Special Properties Group meeting is scheduled for
May 29, 1998. The MIPM meeting was attended by CB Commercial Corporate Services Group
in March 1998. CB Commercial is in touch with Corporate Services to insure that appropriate
leads are funneled to MidPort.
Mr. Svoboda reported on the Spec Building Plan. Due to economic feasibility, the 300,000
square foot spec building has been;reduced to 150,000 square feet, and there is a developer
interested in the building.
Mr. Svoboda suggested the following meeting dates: May 8, 1998 at 10:30 a.m. and June 12,
1998 at 10:30 a.m.
The Industrial Linkage Study prepared by the Institute for Decision Making was reviewed. Don
Temeyer, City Planner, reported that the city is already using this material and will continue to use
it. It is a good document for the Authority as well as Cedar Valley. The city is using the Cluster
Analysis in the Rath area, and it will help with development of the Enterprise Zone. Mr. Svoboda
stated that the study is a good marketing tool. The $9,780 cost for the study was split 50/50 with
Black Hawk Economic Development.
Chairperson Johnson stated that it will be interesting to see at the next meeting if there are
responses to the letters.
Moved by Peterson, seconded by Fahr that the Industrial Linkage Study be received and placed
on file. Ayes: Seven. Motion carried.
The meeting was adjourned at 10:49 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
February 4, 1998
7 :30 a.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Johnson, Fahr, Anders, Peterson.
Also present : Mike Svoboda, Carl Adrian, Don Temeyer, Gary Sharp.
Moved by Fahr, seconded by Young that the Agenda, as proposed, be
approved. Ayes : Seven. Motion carried.
Moved by Morris, seconded by Young that the Minutes of December 17,
1997, as proposed, be approved. Ayes : Seven. Motion carried.
Mike Svoboda, Vice President of Special Properties, CB Commercial
Real Estate Group, Inc . , updated members on the Marketing Plan for
MidPort America. CB Commercial submitted MidPort America to seven
companies during the month of January.
CB is in discussions with a local developer for a 30, 000 square
foot spec building, and an out-of-state developer for the 300, 000
square foot spec building.
The Marketing Plans for the first quarter include : Meet with Randy
Pilkington on goods and services suppliers to the Waterloo Markets,
continue Elk Grove and DuPage Airport focus, continue internal CB
Commercial marketing via meetings, and continue to intercept
midwest requirements and submit Waterloo to the user or user
representative. Mr. Svoboda reported that the signs have been
shipped.
Carl Adrian reported that they have developed an excellent working
relationship with Mr. Svoboda. The prospects and activities that
Mr. Svoboda is working on are not the same prospects that Cedar
Valley would come into contact with.
Mr. Peterson questioned the status of the Federal Trade Zone. Mr.
Adrian reported that the FTZ status is at an impasse . Will need to
pursue U.S . Customs or go the political route . U.S . Custom is
expensive as a U.S . Custom Officer must be hired.
Don Temeyer, City Planner, presented the Development Agreement with
Advanced Heat Treat Corporation. The agreement will deed the north
420 feet of Tract B in MidPort America Park Plat No. 1 to Advanced
Heat Treat Corporation. Advanced Heat Treat Corporation will build
a 33, 000 square foot manufacturing facility with expansion
capability in excess of 30, 000 square feet . The agreement requires
Advanced Heat Treat build a minimum of 19, 000 additional square
feet in seven years or the west 200 feet will revert back to the
city. Advanced Heat Treat could pay $35, 000 in lieu of the
property reverting back to the city. The construction value of the
facility is estimated at $1, 500, 000 . The development agreement
requires a minimum assessment of $1, 000, 000 until December 1, 2006 .
The agreement grants industrial tax rebates for three years at 100
percent less the debt service levy. Advanced Heat Treat will also
request a $150, 000 loan from the Revolving Loan Committee and apply
for a CEBA forgivable loan.
Gary Sharp, President of Advanced Heat Treat Corporation, stated
that his company works with many different companies, including the
aero space industry and automotive. His business is growing with
90 percent of the work coming from out-of-state businesses . They
currently have 40 employees in Waterloo and 22 in Michigan and
could add ten more in the next few years . The workforce consists
of highly technical jobs with average wage of $9 to $10 per hour.
Jim Arenson, attorney for Advanced Heat Treat Corporation,
questioned when the new substation will be built . Mr. Temeyer
reported that the current substation will handle Advanced Heat
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AIRPORT AREA DEVELOPMENT AUTHORITY
December 17, 1997
7 : 30 a.m.
Large Conference Room
Members present : Chairperson Johnson, Brustkern, Morris, Young,
Fahr, Lockard.
Members absent : Peterson.
Also present : Mike Svoboda, Carl Adrian, Don Temeyer.
Moved by Young, seconded by Morris that the Agenda, as proposed, be
approved. Ayes : Six. Absent : Peterson. Motion carried.
Moved by Lockard, seconded by Young that the Minutes of November
12, 1997, as proposed, be approved. Ayes : Six. Absent :
Peterson. Motion carried.
Mike Svoboda, Vice President of Special Properties, CB Commercial
Real Estate Group, Inc . updated members on the Marketing Plan for
MidPort America . The Federal Trade Zone status is being reviewed
by the Cedar Valley Economic Development Corporation. RFP' s were
solicited for tenants for all three spec buildings . Four responded
and meetings were scheduled.
The signs are not up yet . A total of seven signs will be placed in
an orderly basis . A monument sign will be installed near the
entrance to be installed by Airport Area Development Authority.
The next meeting will be held on February 4, 1998 at 7 : 30 a.m.
Carl Adrian reported on an inquiry from a prospective for MidPort .
The company has narrowed down its location to the Cedar Valley area
and another location. The company has looked at sites . A group
from Waterloo has shown them the community. The company is
focusing on labor availability and is meeting with companies in the
community discussing wages, benefits, etc . and talked with Hawkeye
Community College. The project would start out at 35, 000 to 50, 000
square feet . The company would have 16 employees . They have
filled out a CEBA application.
Mr. Svoboda suggested that MidAmerican design another substation
for MidPort . The addition of one significant tenant could result
in a shortage of electricity.
The meeting was adjourned at 8 : 14 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
November 12, 1997
7 :30 a.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young, Den
Hartog, Anders, Peterson.
Also present : Michael Svoboda, Carl Adrian, Don Temeyer.
Moved by Morris, seconded by Anders that the Agenda, as proposed,
be approved. Ayes : Six. Absent : Peterson. Motion carried.
Moved by Young, seconded by Anders that the Minutes of October 3,
1997, as proposed, be approved. Ayes : Six. Absent : Peterson.
Motion carried.
Mike Svoboda, Vice President Special Properties, CB Commercial Real
Estate Group, Inc . , presented a Marketing Plan for MidPort America.
Confirmation of the Marketing Plan and Goals has been ongoing with
MidPort representatives and has resulted in the addition of a spec
building plan and Federal Trade Zone status .
Signage : The Chicago CB sign company has been engaged for design
of signs . The individual lots will have a monument sign 2 'x3 ' on
4"x4" posts, ornamental capped. MidPort logo and CB logo as well
as brief message. A 4 'x6 ' or 8 'x10 ' sign near the entrance .
Peterson now present at 7 :40 a.m.
Internal Network Marketing: All 30 Industrial CB Brokers in
Chicago have been presented the property as well as the CB
Industrial group in Kansas City. All CB Industrial Brokers
received copies of the MidPort brochure at the Las Vegas
Office/Industrial meeting in September. The Future Plan consists
of regular contact and follow up with CB Brokers nationwide .
Industrial Specialty Meeting: This is ongoing. Future Plan is for
presentation in Minneapolis in December and St . Louis in February.
Special Properties Group: Don Temeyer, Carl Adrian and Lisa Rivera
attended the June 1997 SPG meeting in Chicago and made a personal
presentation to over 20 CB Commercial attendees from across the
county. The group will meet in December via tele conference . A
Scotsdale meeting is planned for February and St . Louis in June.
Trade Show Schedule: MidPort was represented at the CB Las Vegas
meeting in September. It was attended by over 600 office and
industrial brokers from CB Commercial . It was suggested that a
representative attend the MIPM in Cannes, France scheduled for
March 1998 . Other trade shows include : National Association of
Corporate Real Estate Executives meeting, both spring and fall, and
the Society of Industrial and Office Realtors which will hold a
Fall 1998 meeting in Chicago.
Marketing Research, Brochure and Letter Distribution and Telephone
Follow-Up: The goal is to uncover an average of 2 directed
submittals each week to companies that are in the market with
requirements that could be satisfied with MidPort features . An
interested Federal Trade Zone operator is determining need for
100, 000-200, 000 square feet in the park. The economic base
assessment and industrial linkages report being prepared by Randy
Pilkington should be ready by December. A solicitation plan is in
place for Elk Grove Village .
The following meetings have been scheduled:
December 17, 1997 7 :30 a.m.
February 4, 1998 7 :30 a.m.
March 13, 1998 1 :00 p.m.
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AIRPORT AREA DEVELOPMENT AUTHORITY
August 29, 1997
7 : 30 a.m.
Large Conference Room
Members present : Taylor, Morris, Young, Fahr, Anders .
Members absent : Johnson, Heaton.
Moved by Fahr, seconded by Young that the Agenda, as proposed, be
approved. Ayes : Five . Absent : Johnson, Heaton. Motion carried.
Mike Svoboda, Vice President Special Properties, CB Commercial Real
Estate Group, Inc . , stated that the main objective is to add $10
million to the assessed value . Looking at prospects requiring
2 , 000 square feet or more who would be able to use our railroads,
utilities, and labor environment . CB Commercial has identified
eleven companies in that category and has contacted them. Other
long-term prospects have been identified and they will be tracked
for the next two years .
The brochures will be ready by September 8, 1997 . The signage has
not been totally worked out at this time.
Mr. Svoboda has been in Waterloo to learn more about the community
and has met with local banks and developers .
In answer to a question regarding the market value of the land, Mr.
Svoboda stated that the marketing appraisal is not always the cost
of developing. His objective is to make the deal, the companies
know what the land is worth.
Councilperson Anders asked if companies are given a choice of lots
or only certain lots so there is an orderly arrangement to the
development of MidPort . Mr. Svoboda stated that there are 19, 000
acres in MidPort . Phase I involves large companies requiring high
square footage . We cannot suggest property in Phase II as there
are no services there . Mr. Svoboda does not think it is a good
idea to plat out the entire park because with over planning you can
lose your flexibility.
Mr. Morris asked about relocating existing local businesses . Mr.
Svoboda answered that can be done as needed, but that is not CBs
focus . They are not soliciting in Iowa or local companies .
Don Temeyer, City Planner, stated there have been discussions
regarding a spec building, and if we build a spec building, what
type and how much should be invested. Mr. Svoboda stated that the
concept is a 3 , 000 to 5, 000 square foot building located near the
terminal . The building should not necessarily be designed for a
local company but a national company. A spec building enhances the
city and MidPort America. Mr. Svoboda feels a spec building should
be explored. The tenant can pay commercially variable rates .
Carl Adrian, Cedar Valley Economic Development, stated that they
have investigated the idea of a spec building. To draw an outside
company, we would need a 30, 000 to 50, 000 square foot building.
Eighty percent of companies contacted want a building ranging in
that size .
Mr. Svoboda stated that architectural design is very important .
What will it look like 15 years from now. Should not tie ourself
down too much because technology changes, taste is a personal
matter. Landscaping and berming can make all the difference .
Mr. Fahr asked Mr. Svoboda what his views were regarding developing
roads . Mr. Svoboda stated that a large company would create a need
for infrastructure. No need to pre-install unneeded
infrastructure .
Airport Area Development Authority
August 29, 1997
Page 2
Mr. Svoboda will be here once a month. The next meeting will be
held on September 26, 1997 .
With no further business before the committee, it was moved by
Fahr, seconded by Young that the meeting be adjourned at 8 : 15 a.m.
Ayes : Five . Absent : Johnson, Heaton. Motion carried.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
August 22, 1997
7 :30 a.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Heaton, Fahr.
Members absent : Anders .
Moved by Morris, seconded by Young that the Agenda, as proposed, be
approved. Ayes : Five . Absent : Fahr, Anders . Motion carried.
Moved by Heaton, seconded by Taylor that the minutes of July 23 ,
1997, as proposed, be approved. Ayes : Five . Absent : Fahr,
Anders . Motion carried.
The Development Agreement with WTT Properties L. C. (also known as
Waterloo Tent & Tarp) was reviewed. The agreement conveys to WTT
Properties for $1 . 00 Lot 5 in MidPort America Park Plat No. 1 in
order to build a 30, 000 square foot manufacturing facility with
expansion capability in excess of 7, 200 square feet . The
construction value for the facility is estimated at $850, 000 .
Don Temeyer, City Planner, stated that the development agreement
requires a minimum assessment of $850 , 000 until December 1, 2006 .
The agreement grants industrial tax rebatement for three years at
100 percent . The three-year program is less incentive but allows
the assistance up front where it is most needed.
Mr. Fahr now present at 7 : 35 a.m.
The building will be located at the northwest corner of Airport
Boulevard and the Chicago Central & Pacific Railroad, near the
entrance to the industrial park.
Mr. Johnson stated that the development has an east-west access to
Airport Boulevard. Mr. Temeyer stated that it would be the city' s
responsibility to change those accesses depending on traffic
volume . Two lanes is more than adequate to handle Hunt-Wesson and
WTT traffic on MidPort Boulevard. A four lane road over Lone Tree
and Wagner Road is in the long-range plan.
Mr. Heaton questioned the percentage of metal siding on the
building. Mr. Temeyer stated that the entire back of the WTT
building would be metal to accommodate a possible 7, 200 square foot
expansion in the future . The company must replace the metal wall
if it does not expand within seven years .
Mr. Fahr questioned the extension of sanitary sewer and water for
the company and asked if this is a common gift to all future
companies . Mr. Temeyer stated that we are providing sewer and
water to MidPort America and the Airport Hanger.
Mr. Heaton questioned the cost for paving the road on Tract I . Mr.
Temeyer stated that it would cost approximately $200, 000 for the
road and the city would apply for R. I .S .E. funding. Mr. Young
stated that there was no need to construct the road at this time .
Mr. Heaton questioned access to the site coming from Airport
Boulevard. The original plans for MidPort would have required all
access to sites from a new series of roads that will be constructed
as the park grows . Mr. Temeyer stated that the access will be
changed once more businesses locate in the park, making
construction of the new road system feasible .
Moved by Morris, seconded by Heaton that the Development Agreement,
with east-west road access off Airport Boulevard, be approved.
Ayes : Six. Absent : Anders . Motion carried.
The Authority reviewed an esymate submitted by Pioneer Graphics
Airport Area Development Authority
August 22, 1997
Page 2
for revised brochures for MidPort America Park. The cost submitted
for 7, 500 brochures is $2, 520 . 00, with CB Commercial Real Estate
Group paying half the cost.
Moved by Heaton, seconded by Fahr to approve printing 7, 500 revised
brochures, with the Authority' s portion of cost not to exceed
$1, 260 . 00 . Ayes : Six. Absent : Anders. Motion carried.
The Authority reviewed a proposal for economic base assessment and
industrial leakage for Waterloo and Black Hawk County by the
Institute of Decision Making. Don Temeyer, City Planner, stated
that the proposal is for Cedar Valley and Black Hawk County and
would cost $9, 780 . 00 . He feels we need research and development as
well as marketing. Mr. Johnson suggested letting CB Commercial
Real Estate work for a while, they may bring their own research and
development . Mr. Fahr asked if this expense was more Cedar Valley
than a MidPort expense.
Mr. Johnson suggested color coding the site plan for MidPort
America Park. It could be coded with those next to the airport
color coded for airport use, those next to the railroad color coded
for railroad use, etc. Mr. Johnson suggested someone from the
Airport and Mr. Temeyer look at the site plan and lay it out .
Review where the spec building should be located, the size, etc.
Bring back to the AADA for review.
Mr. Fahr questioned how long are we going to give land away, will
we ever sell the land. Mr. Morris said that Cedar Falls gave away
land in its industrial park for years before the practice stopped.
All the cities and towns around us are doing it .
The meeting was adjourned at 8 : 10 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
July 23 , 1997
7 :30 a.m.
First Floor Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Heaton, Fahr, Anders .
Also present : Jim Walsh, Don Temeyer.
Moved by Fahr, seconded by Young that the Agenda, as proposed, be
approved. Ayes : Six. Absent : Johnson. Motion carried.
Moved by Morris, seconded by Young that the Minutes of June 4,
1997, as proposed, be approved. Ayes : Six. Absent : Johnson.
Motion carried.
Johnson now present at 7 :32 a.m.
The Agreement for Brokerage Services with CB Commercial Real Estate
Group of Iowa, Inc. was discussed. City Attorney Jim Walsh stated
that the agreement is an exclusive, three year contract . CB
Commercial will earn a commission based on the number of acres
sold; $5, 000 per acre for the first 15 acres, $4 , 000 per acre for
15 . 1 to 30 acres, $3 , 000 per acre for 30 . 1 to 50 acres, $1, 000 per
acre for more than 50 acres or each 1/10 fractional portion. CB
Commercial will have a guaranteed fee of $70, 000 per 12 month
period. Any 12 month period in which CB Commercial earns less than
$70, 000 in brokerage commissions, CB Commercial will be paid the
difference between $70, 000 and any commissions earned and paid.
Any commissions payable to CB Commercial will be reduced by 25
percent if the sale or lease is made to a Black Hawk County
individual or business regardless of the source of lead or inquiry,
of if CB Commercial received the lead or inquiry leading to sale or
lease exclusively from the State of Iowa Economic Development
Department or Cedar Valley Economic Development .
Either the Authority or CB Commercial can terminate the agreement
upon 30 days' prior written notice to the other party of an event
of default by the other party. Either the Authority or CB
Commercial can terminate the agreement without cause by providing
written notice to the other party at least 60 days prior to the end
of each 12-month period.
The Authority discussed when CB Commercial would earn their
commission. It was the consensus of the members that for real
estate purposes that the closing date is the date CB Commercial' s
commission should be paid. City Attorney Jim Walsh will negotiate
an agreement with CB Commercial regarding what would be the
"trigger" date for purposes of commission being earned in order to
prevent uncertainty as to whether the commission is earned in any
particular one-year period.
Moved by Young, seconded by Morris that the contract with CB
Commercial be approved with the understanding to secure from CB
Commercial an agreement as to what would "trigger" a closing date .
Prior to a vote on the above motion, the following discussion was
heard.
The following typographical/grammatical changes were made :
1 . Paragraph 1 . 3 (d) will be corrected to delete the words
" . . . . in connection . . . . " on the second line of the
paragraph.
2 . Paragraph 1 . 5 will be amended to insert the word "should"
after the word "that" and before the word "one" on line
6 .
Airport Area Development Authority
July 23 , 1997
Page 2
3 . Paragraph 2 . 1 (a) (1) will be amended to insert the words
or $500 for " before the word "each" just
before the reference to the 1/10th fractional acre .
4 . Paragraph 2 . 1 (a) (2) will be amended to insert the words
or $400 for " before the word "each" just
before the reference to the 1/10th fractional acre.
5 . Paragraph 2 . 1 (a) (3) will be amended to insert the words
or $300 for " before the word "each" just
before the reference to the 1/10th fractional acre .
6 . Paragraph 2 . 1 (a) (4) will be amended to insert the words
or $100 for " before the word "each" just
before the reference to the 1/10th fractional acre.
7 . Paragraph 2 . 1 (e) will be amended to add the following
after the words "exclusive of cooperating brokerage fee"
on line 6 :
" (so long as said cooperating brokerage fee is not
paid to any CB related company) " .
8 . Paragraph 2 . 1 (e) will be further amended to add the
following sentence at the end.
"Any cooperating brokerage fee paid which is used
in the calculation of minimum commissions or
brokerage paid hereunder must be in the usual and
customary amounts and percentages . "
9 . Appendix A will include at the bottom the following:
"Excluding any areas required for airport
operations now or in the future . "
Moved by Heaton to amend the above motion that Paragraph 4 . 12 Non-
Competition be struck from the contract . The motion died for lack
of a second.
Following discussion a vote was taken on the original motion with
the following result . Ayes : Seven. Motion carried.
The MidPort America Marketing Loan was discussed. Based on the
proposal from CB Commercial for marketing MidPort America, the
Revolving Loan Committee recommended approval of a $120, 000 loan.
The interest rate is 3 percent with a 15 year amortization. The
loan will be repaid from tax increment revenue from the Hunt-Wesson
project . The first payment will be January 1, 2000 . The FY98
Budget is as follows :
Marketing fees $ 70, 000
Market research 15, 000
Marketing materials 10, 000
Travel, etc . 15, 000
Miscellaneous 10 , 000
Total $120, 000
Moved by Morris, seconded by Anders that the MidPort America
Marketing Loan in the amount of $120, 000 be approved. Ayes : Six.
Nays : Taylor. Motion carried.
Chairperson Johnson declared the meeting adjourned at 8 :24 a.m.
Nancy Eckert
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
June 4, 1997
1:00 p.m.
First Floor Conference Room
Members present: Chairperson Johnson,Morris,Taylor,Heaton,Fahr,Anders.
Members absent: Young.
Also present: Ken Lockard,Don Temeyer,Terry Lorenzen,Craig Ritland.
It was moved by Morris,seconded by Heaton to approve the agenda as amended to add an item for review
and approval of the final lighting and signage plan. Ayes: Six.Absent: Young. Motion carried.
Moved by Heaton, seconded by Fahr to accept the minutes of April 9, 1997 as proposed. Ayes: Six.
Absent: Young. Motion carried.
City Planner Don Temeyer reported that there are two local projects which are showing interest in building
at the MidPort site. Decisions are expected sometime this fall or winter for those projects. Temeyer
reported that he along with Cedar Valley Partnership made a presentation to CB Realty showcasing the
MidPort site to over thirty realtors. A presentation has also been made to Ryan and they were interested in
the development for projects.
The committee discussed information regarding a claim that there is an option on the airport land. Taylor
stated that the option needs to be clarified so that as the land is being platted the ownership for deed is clear.
Midway Development has alleged an option is still valid. Morris suggested that if Midway Development
brings a prospect and is paid for bringing the prospect,it is made clear from the very beginning that it is not
payment for the option on the land.
Chairperson Johnson explained that three marketing proposals have been received from CB Realty,IDS
Worldwide and Horizon. Temeyer suggested that if a proposal is selected then the committee should
authorize the selection committee to move forward with negotiating the contract details. Moved by Fahr,
seconded by Morris to pursue contract negotiations for the CB Realty marketing proposal. Before a vote on
the motion,the following discussion was heard.
Johnson expressed his feelings that the fee structure in the CB Realty proposal is more comparable. There
is a$70,000 annual fee which would be deducted from commissions received after delivering prospects.
Fahr stated that the Horizon submitted a good marketing plan but it was not a development plan. CB Realty
is more in line with what was wanted,a pay for performance contract. With no further discussion the vote
on the motion was taken. Ayes: Six. Absent: Young. Motion carried.
Temeyer stated that his office would notify the companies that he has been given authorization to negotiate
with the top ranked company. He will also check with Horizon to discuss forwarding their marketing plan
to CB Realty as a sub contractor.
Craig Ritland reviewed the final signage and lighting plan for the entrance to MidPort. A change has been
made to include a main sign for the Waterloo Airport and have the MidPort sign be located on the opposite
side of the street. Lockard questioned whether motorists will confuse the MidPort sign with the John Deere
Healthcare building. Ritland stated that the MidPort sign is positioned closer to the railroad and the John
Deere sign shouldn't be in conflict.
The estimated cost for the new plan is$40,000 without the cost of grading or lighting included. The large
sign cost estimate is twenty-five thousand dollars and the small sign should be about eight thousand dollars.
Additional plantings are estimated to be seven thousand dollars. It was moved by Anders, seconded by
Taylor to accept the concept for the final signage plan and to pursue funding options with the Airport
Commission. Ayes: Six. Absent: Young. Motion carried.
Ken Lockard asked for the committee's recommendation on his participation. He is concerned about
conflict of interest because he could be bringing companies to the park. He stated his willingness to exit off
the board if a conflict is perceived. The board agreed that his position as an alternate shouldn't create a
major conflict of interest. His participation could be dealt with on a deal by deal basis.
With no further discussion,it was moved by Fahr,seconded by Johnson to adjourn the meeting at 1:45 p.m.
Ayes: Six. Absent: Young. Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
April 9, 1997
1 : 00 p.m.
First Floor Conference Room
Members present: Chairperson Johnson, Young, Heaton, Fahr,
Morris, Anders.
Members absent: Taylor.
Moved by Fahr, seconded by Heaton to approve the agenda as
proposed. Ayes: Six. Absent: Taylor. Motion carried.
Moved by Young, seconded by Morris to accept the minutes of March
12, 1997 as proposed. Ayes : Six. Absent : Taylor. Motion
carried.
City Planner Don Temeyer updated the committee on the selection
process for a marketing provided to MidPort America. Meetings
were held with three different providers. One declined to submit
a proposal because it is more a design builder than a marketer.
OPUS has decided not to submit a proposal . One company is still
considering making a proposal, CB Realty is has concerns because
of its possible relationship with KOLL Real Estate Group. Two
proposals were received, both were from strictly marketing firms
with one of the firms a local company. Temeyer suggests
soliciting another proposal from a company with a different
perspective than just marketing.
Heaton agreed, stating that the project needs a developer, the
marketing plan is already provided in the KOLL report. Upon
review, both proposals have fees for a marketing study and Heaton
feels this is unnecessary. There needs to be more attention given
to development.
Chairperson Johnson asked that the committee consider waiting one
more meeting and asking Cedar Valley Corporation to submit a
proposal for marketing from their corporation. Fahr agreed that
there is a marketing plan already developed and the focus needs to
look to a different area than marketing plans .
Young commented that both proposals infer that there is someone
out physically knocking on doors . Carl Adrian, Cedar Valley
Economic Development, stated that KOLL prepared more of a
development plan than a straight marketing plan. Johnson agreed
that there isn' t a full marketing plan with a list of contacts or
mailing strategies .
Rick Young asked what dollars are available to pay for these
services . Will the Tax Increment Financing District support the
proposed efforts . City Planner Don Temeyer informed the committee
that a loan could be obtained for a marketing project with the
expense to be covered by T. I .F. revenue. Projections indicate
that $125, 000 for marketing could be cash flowed if a loan is
received from the Revolving Loan Committee and future revenues pay
back the loan.
Questions were raised about the possibility of Cedar Valley
Economic Development submitting a plan for marketing. Carl Adrian
said that there could be a plan developed but it would probably be
a Cedar Valley Economic Development and City of Waterloo staff
joint venture.
Young suggested setting up a committee to review the proposals and
make comparisons . Moved by Fahr, seconded by Heaton to form a
subcommittee as stated. Ayes : Six. Absent: Taylor. Motion
carried. Voluntary members of the subcommittee are Johnson, Fahr
and Young.
Carl Adrian provided an activity summary for MidPort America with
regard to Cedar Valley Economic Development contacts .
Heaton questioned why Koll was dismissed.
Young questioned whether funding should be set up in advance of
entering a contract. Moved by Anders, seconded by Young to apply
to the Revolving Loan Committee for a $100, 000 loan for a
marketing budget. Ayes : Six. Absent: Taylor. Motion carried.
Anders asked if any spin off suppliers for Hunt Wesson had been
contacted. Adrian responded that none had been contacted yet but
it is early for Hunt Wesson to select their suppliers . Hunt
Wesson has assured us that they will provide a list of companies
to be approached on their behalf.
City Planner Don Temeyer reviewed the preliminary plat and
development plan. There are a few changes such as the city being
named as the developer of the land and the name change to just
MidPort America Plat #1 . The Hunt Wesson design is being reviewed
by the architectural review committee.
Heaton questioned the document language which allows for fifty
percent metal exterior. You will always get that much at a
minimum. If a variance can be granted at any time, then why place
any restrictions in the document. Heaton suggested returning to
the original design terms . The original plan was to keep very
high construction standards to insure quality developments .
Fahr stated his agreement with Heaton that lowering the standards
will be unnecessary if a variance is always available. Young
feels that a fifty percent basis is a good level to hold. Morris
concurred that the Cedar Falls Industrial Park faced the same
dilemma, wanting high standards but finding it necessary to lower
them to attract business into the industrial parks . Don Temeyer
pointed out that the most important element to a design is the
amount of open space and landscaping. These elements are critical
because building materials and popular color schemes change over
the years .
The Airport Director was asked what his opinion of the proposed
plat was . Lorenzen reported that the plat is much like the
original plans and seems to be just fine.
Moved by Young, seconded by Heaton to approve MidPort Plat #1 .
Ayes : six. Motion carried.
Moved by Heaton, seconded by Anders to approve the deed
restrictions with the correcting entries for asphalting and
Portland cement concrete, with section E to be removed and the
following subsections renumbered. Before a vote on the motion the
following discussion was heard.
Young believes the fifty percent metal section should remain in to
allow more control. Everyone will always be given a variance for
metal and it is easier to sell to developer if they know some of
the minimums . It is easier to sell a project with some kind of
minimums rather than tell a prospect that it has to go to review.
Anders withdrew his second to the motion. Chairperson Johnson
called for a second to the motion. Motion fails for lack of a
second to the motion.
Moved by Fahr, seconded by Anders to accept section E at fifty
percent metal but continuing to correct for the asphalt and
portland cement criteria requested by the City Engineer. Before a
vote the Petersen stated that he is not comfortable with this
amount of compromising on design principles . Petersen suggested
that a smaller metal content be allowed to just cover the need for
a metal roof . Moved by Fahr, seconded by Anders to amend the
original motion to accept section E with thirty percent metal
content. Ayes : Five. Nay: Heaton. Absent: Taylor. Motion
carried.
Craig Ritland presented the design alternatives for MidPort
landscaping plans. Discussion was heard on the merits of sign
alternatives and the location of entrance signs . Ritland agreed
to return with an alternative plan for sign locations .
With no further business to discuss, the meeting was adjourned at
2 : 45 p.m.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
March 12 , 1997
1 : 00 p.m.
Large Conference Room
Members present: Anders, Heaton, Fahr, Johnson, Young, Morris,
Taylor.
Also present: Bob Petersen, Ken Lockard, Dave Van Dee, Bruce
Meisinger, James Walsh.
Moved by Johnson, seconded by Fahr to approve the agenda as
amended, moving the order of item number seven to item eight.
Ayes : Five. Absent: Morris, Taylor. Motion carried.
Moved by Anders, seconded by Heaton to accept the minutes of
January 15, 1997 as proposed. Ayes : Five. Absent: Morris,
Taylor. Motion carried.
Chairperson Johnson provided the update on the marketing firm
selection process in the absence of City Planner Don Temeyer.
Feelers had been sent out to a number of firms and three companies
responded indicating an interesting in the project. Opus, IMS
Worldwide and CB Commercial visited the site and expressed an
interested in submitting a proposal for marketing the site. The
deadline for submission of the proposals in April 3 . Johnson
stated that the three firms represent a good mix as they are a
developer, straight marketer and real estate broker.
Morris now present at 1 : 10 p.m.
Assistant City Planner Dave Van Dee reviewed the proposed
preliminary plat of MidPort America and the deed restrictions for
the development. The deed restrictions should be reviewed keeping
in mind the need to control the type of development for the city
and other property owners but also being flexible enough to
attract varied business and industry to the site. The city will
also need to be able to retain control to insure the ability to
sell all the lots .
Taylor now present at 1 :25 p.m.
Chairperson Johnson asked all committee members to review the
documents and the approval of the deed restrictions will be placed
on the next agenda.
Without representatives to discuss the preliminary landscaping
plan present, the item was tabled until representatives were in
attendance.
Finance Manager Bruce Meisinger provided an updated budget status
for the AADA funds .
Discussion was heard on the need to approve a payment to the
Waterloo Airport for crop loss in connection with the Hunt Wesson
development. Meisinger recommended that this item be paid with
funds in the site development construction account rather that the
Airport Area Development Marketing account. Taylor questioned the
amount billed as it seemed excessive. Heaton explained that it
was the actual cost for drying the crops which were removed early
due to the site development. Moved by Anders, seconded by Young
to recommend payment of the bill to the city council from the site
development construction account after Meisinger is able to verify
the billable amount as appropriate. Ayes : Six. Nayes : Taylor.
Motion carried.
Anders asked if any marketing of Midport has been done since
Koll ' s departure. Carl Adrian reported that he had represented
the site on several activities recently. There is still an active
interest for a warehouse type business .
Taylor requested that the committee consider a motion to limit the
comments to the press by committee members to the chairman only.
Motion dies for lack of second. Discussion was heard on the need
to be cognizant of the impact to the project and city when stating
verbal criticisms of the project. It was a consensus of the board
to be cognizant of the impact of criticisms and to have the
chairman as the designated spokesperson for the Airport Area
Development Authority.
The date for the next meeting is April 9th at 1 : 00 p.m. City
staff will deliver copies of any marketing proposal responses
received on April 3rd to all board members .
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
January 15, 1997 1:30 p.m.
Large Conference Room
Members present: Chairperson Johnson, Morris,Taylor,Heaton,Fahr,Anders, Young.
Also present: Temeyer,Meisinger,Bill Claassen,Craig Ritland,Mike Beerden,Lockard,Adrian,Earles,
Lorezen,Walsh, Petersen,Den Hartog.
Moved by Fahr,seconded by Young to approve the agenda as proposed. Ayes: Seven. Motion carried.
Moved by Morris,seconded by Anders to approve the minutes of December 19, 1995 as proposed. Ayes:
Seven. Motion carried.
The committee discussed possible methods for replacement of marketing for MidPort America. Rick
Young has proposed a couple of alternatives for hiring full-time staff.
Young proposed that the tax increment financing district provide one hundred thousand dollars in funding
to he used to hire someone to be established locally to market the park. This person could also be used to
assist in managing the park and do the legwork for the development in town instead of the Planning
Department . A second scenario would be to also add management of the Northeast Industrial Park to the
person's job duties. Young feels we would be more effective with such a person on staff.
Ken Lockard reported that he has been contacted by a friend which owns a company in Minneapolis,Mark
Brandhorst who is interested in assisting with development. The company is OPUS and is primarily a
contract and developer based out of Minneapolis. They do a tremendous amount of spec warehousing. The
company provides all types of services,architectural, financing and construction. Opus is interested in
providing services on the same basis as Koll's last offer. They would like an opportunity to make a
proposal for development services.
Heaton asked if OPUS has airport development experience. Heaton stressed the importance of being
cognizant of the need to have a marketing agent that is familiar with the site qualities specific to airports.
Johnson asked what real need there is to tailor marketing to airport needs. It seemed that an"admiral job
was done closing the Hunt Wesson deal with existing agencies and staff.
Anders restated that he is hearing a consensus to go beyond Cedar Valley to obtain marketing services.
Johnson's impression from Cedar Valley is that they can't provide exclusive marketing efforts to the
Waterloo industrial parks.
Carl Adrian with Cedar Valley Economic Development,reported that new prospects tend to decide on a
location independently but that Cedar Valley begins to realize early in the process where the interest is.
However,Cedar Valley provides material and information on all the development parks in the area. Cedar
Valley is currently doing some direct marketing but they don't have the resources to market MidPort
without additional resources. Adrian explained that most new companies aren't going to come to Waterloo
without a specific reason and usually some contact has already been made to the state department of
economic development.
Anders proposed that if a closer is hired then the person could be located in Cedar Valley's offices and
working with their staff to go on marketing trips with Cedar Valley,MidAmerican Energy and the State
Department of Economic Development.
Den Hartog suggested the possibility of contracting for services with Cedar Valley on just specific jobs,
such as mailing certain promotional items. He would like to propose going to developers to get their
proposals.
Mayor Rooff reported that he had been in contact with several possible developers. Grub Ellis has
indicated that they would charge a fee and expenses for marketing services but the fee would then be
deducted from any fees associated with closing a deal on a commission basis.
Fahr stated that the Airport Area Development Authority needs to define what functions staff can do before
proceeding with hiring an additional person. Fahr believes that the board should seek proposals from
outside firms.
City Planner Don Temper reported that he had spoken with representatives from CB Realty and they were
interested in the project. Temper felt it would be appropriate to create a list of interested firms and invite
them to Waterloo to visit the project and make presentations. Johnson suggested first requesting written
proposals he submitted and then the top candidates would be asked to make presentations to the Authority
•
members.
Taylor responded that the process is moving awfully fast. He feels that the Authority is rushing to replace
the marketing service. Taylor believes that the development could progress naturally by waiting to see what
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AIRPORT AREA DEVELOPMENT AUTHORITY
December 19, 1996
1 :30 p.m.
Large Conference Room •
Members present : Chairperson Johnson, Morris, Young, Anders,
Heaton, Taylor.
Members absent : Fahr.
Also present : Mayor Rooff, Petersen, Temeyer, Thorson, Bales,
Meisinger.
Moved by Heaton, seconded by Young to approve the agenda as amended
moving the discussion of the Koll response to the contract proposal
to item number four on the agenda. Ayes : Three . Nay: Anders,
Johnson. Absent : Fahr, Taylor. Motion carried.
Moved by Young, seconded by Johnson to accept the minutes of
November 14, 1996 as proposed. Ayes : Five . Absent : Fahr,
Taylor. Motion carried.
Chairperson Johnson reviewed the proposal submitted by Koll Real
Estate Group for a revised marketing agreement . Koll has proposed
the following changes to the compensation section: effective
January 1, 1996 reducing the fee to $120, 000 per year ($10, 000 per
month) plus expenses (not to exceed $70, 000) and on "free land"
transactions, an incentive fee of $3 , 000 per acre for non-Koll
generated prospects and $10, 000 per acre for Koll generated
prospects . Koll will seek no compensation related to Hunt Wesson
transactions .
Heaton expressed concern about the response of committee members
to the latest proposal . The AADA suggested changing the contract
and it has taken a lot of time away from the purpose of Koll and
the committee for development of the project . After discussion of
the contract he still has a problem with the ten thousand dollar
monthly fee however he understands that funds to pay the fee would
be available through the Revolving Loan fund and the per acre
incentives of $3 , 000 and $10, 000 should be funded in the T. I .F. If
the T. I . F. doesn' t support payment of a $10, 000 per acre fee then
the offer shouldn' t be accepted.
Heaton sees Koll as taking a step forward by offering this proposal
and as negotiators, the AADA should respond in good faith. Heaton
is concerned that if the proposal by Koll isn' t accepted they will
walk away from the project . The tone of the letter indicates their
dissatisfaction as they state that they are getting beat up every
time they come to town. He feels it is wrong to renegotiate the
contract with Koll . The committee has been charged with the
development of the airport and that should be the focus .
Heaton moved to accept the fee arrangement proposed by Koll of
$10, 000 per month and incentives of $3 , 000 per acre for free land
prospects or $10, 000 per acre for Koll generated prospects . Motion
dies for lack of a second.
Chairperson Johnson asked for further discussion on an alternative
proposal . Morris responded that discussion has always been on a
fee plus acre incentive package, he would propose looking at
performance based fee only. Young asked what the monthly fee is
supposed to compensate for, as the last correspondence indicates
Koll wouldn' t be doing any marketing.
Johnson replied that Koll had provided a clarification on the
marketing changes proposed by Koll . Koll has stated that they
would continue to market the project to Koll contacts .
Moved by Young, seconded by Johnson to give fifteen day notice of
cancellation of contract due to lack of funding. Before a vote on
the motion the following discussion was heard.
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• TTox oq .IaJJO
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agreed to looking at anyone who is willing to market on commission
only and compare it to the Koll proposal .
With no further discussion, a` vote was taken on the motion to
counter propose an agreement with Koll, for $120, 000 anuually with
an additional incentive of $3 , 000 and $10, 000 and including the
friendly amendments as proposed by Johnson. Ayes : Johnson,
Anders, Heaton. Nays : Taylor, Morris, Young. Motion fails for
lack of a majority.
Moved by Anders, seconded by Heaton to offer a counter proposal to
include a $120, 000 annual fee with incentives of $2, 500 and $5, 000
per acre on approved developments and including the friendly
amendments as previously proposed by Johnson.
Before a vote on the motion, Taylor requested a five minute break.
The vote on the above motion was as follows : Ayes : Anders,
Johnson. Nays : Taylor, Morris, Young, Heaton. Motion fails .
Moved by Young, seconded by Morris to offer Koll a commission only
fee of $10, 000 per acre for Koll generated clients . Before a vote
on the motion, Johnson proposed a friendly amendment to include
language for fees to be paid on only approved projects and to
increase the fee to $15, 000 per acre . Petersen proposed adding a
$20, 000 per acre fee level for prospects brought within six weeks .
Maker and second of the motion agreed to the amendments . Ayes :
Anders, Morris, Young, Johnson, Taylor. Nays : Heaton. Motion
carried.
Moved by Young, seconded by Anders to include notice that if the
proposal is not accepted by December 31, 1996 then the counter
should be considered the fourteen day notice of cancellation and
the commission is to exclude all development by Hunt Wesson. Ayes :
Morris, Anders, Johnson, Taylor, Young. Nays : Heaton. Motion
carries .
Young suggested that if the contract is terminated the next meeting
agenda would include discussion of options for marketing the
development park.
Temeyer reviewed the preliminary design of MidPort America. There
are several design issues which need to be addressed. Issues
include placement of utilities, light pole design, landscaping,
signage, road speed design and placement . Temeyer requested that
committee members review the issues to discuss at future meetings .
Johnson entered into the record a letter from Black Hawk Economic
Development regarding their determination that their funding pledge
is not eligible to be paid from their revolving loan fund program.
Moved by Young, seconded by Anders to adjourn the meeting at 2 :55
p.m.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
November 14, 1996 1 : 30 p.m.
First Floor Conference Room
Members present : Chairperson Johnson, Taylor, Young, Fahr, Anders,
Heaton.
Members absent : Morris .
Also present : Bob Petersen, Rich Earles, Don Temeyer, Bruce
Meisinger, Lisa Riverra.
Moved by Fahr, seconded by Heaton to approve the agenda as amended
by moving the discussion of the Koll revised contract proposal to
item number five after the budget discussion. Ayes : Six. Absent :
Morris . Motion carried.
Moved by Anders, seconded by Young to accept the minutes of October
23, 1996 as proposed. Ayes : Six. Absent : Morris . Motion
carried.
City of Waterloo Finance Director Bruce Meisinger provided a budget
status report to the committee . The project budget shows that
revenues available from proceeds of loan agreements equal $360, 000
to date . Expenses payable to date as of November 30, 1996 equal
$315, 366 .46 . Budget balance as of November 30, 1996 is $44 , 633 . 54 .
Chairperson Johnson stated that based on Meisinger' s report there
are two months of funding remaining to pay Koll per the contractual
agreement . Johnson reported that based on this information Koll
has initiated additional discussion on the proposed contract terms .
Walt Montford, KREG, stated that their current proposal is to
modify the current contract effective December 1, 1996 with the
following points : a monthly fee of $10, 000 plus expenses, Koll
would support transactions for transfer of land at no cost, there
would be a $5, 000 per acre incentive to Koll for all development
and an additional $5, 000 bonus on any Koll prospect .
Eric Johnson informed the committee that additional language is
added which provides a guaranteed payment to Koll within 45 days if
funds are available in the TIF.
Rick Young stated that if the contract is left as it is we are
paying a commission of $75, 000 per acre for the land, which isn' t
close to its marketable value . Young feels the finders fee is
overpaid for Koll .
Bob Heaton pointed out that if the commission were based on the
expected building value plus land then the commission would not be
out of line. Young responded that we aren' t selling a building
right now, only a vacant lot .
Heaton expressed his concern that the AADA will be paying more in
this new compensation plan than the current contract . He would
favor continuing with the $25, 000 per month contract fee . Rick
Young reported that the project would be out of funds on December
15th if the current contract is continued.
Heaton discussed the fact that the terms of the contract haven' t
been lived up to. The budget attached to the contract called for
$460, 000 total expenses and revenues . He would propose that
revolving loan development funds are available to use and receive
payback through the TIF revenue . Temeyer stated that it would be
twenty-seven months before any TIF revenues could be received.
Bob Fahr suggested that a cash flow analysis on the cost of 3%
interest for a $100, 000 loan would be for the period of time before
the project would begin to provide a payback. It will be four to
six years before any tax dollars will be available .
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Moved by Heaton, seconded by Anders to submit a request to the city
council to approve and find funding for the Koll contract to extend
through the second year of the original agreement . Ayes : Three .
Nay: Young, Fahr, Johnson. Motion fails for lack of majority.
Rick Young stated that he saw little Koll involvement or value for
$360, 000 in comparison to the city' s annual contribution of $45, 000
for Cedar Valley Economic Development . He doesn' t agree that the
contract should be extended.
Anders feels it is premature to take it to council and it would
risk the possibility of a public hearing atmosphere again if the
council takes action. Young pointed out that by December 15, the
$360, 000 in revenue is gone, the last thing the AADA should do is
extend the contract without funding.
Fahr proposed that if the date of the contract change were
retroactive then it would free up funding through January. People
are excited about the development but they are also concerned about
the tax rate and selling more obligation bonds will increase the
tax rate . He feels Koll needs to assist in giving some breathing
room.
Montford explained that Koll was under the assumption that the
contract was for one year with available funding. The package
before the committee is the final negotiated deal . Heaton also
pointed out that any bonds would be paid with TIF revenue, however
timeliness could be an issue. He raised concerns about Hunt
Wesson' s response to the change of including Koll in the MidPort
project . Heaton can' t believe the committee is not willing to use
TIF funds to extend the Koll contract .
Bob Petersen addressed the committee saying that the Hunt Wesson
deal is very important to this community. The City has spent
$300, 000 on other projects, and in six months time the Koll shingle
helped to bring Hunt Wesson here. He feels that Hunt Wesson is
coming to a first class development site and tax revenue will
offset the investment .
Bob Fahr asked that Temeyer prepare a model on how an economic
development loan would cash flow from the Hunt Wesson revenue . He
doesn' t feel comfortable sending it to council until he knows if
available funding will pay the bills . If the ability to pay is
evident he will recommend sending to council for approval . Taylor
raised concerns about prolonging the decision without available
funding.
Heaton asked Temeyer if the TIF will pay off the loans of $460, 000
over the next ten years . The TIF will generate funds to pay the
loans off sometime in the ten year period, Temeyer is unsure of the
exact date . Young pointed out that the school district and county
would still be foregoing tax revenue on the project .
Moved by Johnson, seconded by Anders to approve the proposed
amendment to the contract with Koll for a $10, 000 monthly fee and
contingent fees of $5, 000 per acre for development occurring or
$10, 000 per acre if Koll is the sole introducing party on a
development prospect .
Before a vote on the motion the following discussion was heard.
Heaton asked if the terms of the incentives in the amended contract
then end when the current contract ends. Fahr asked if the
contract as proposed would provide compensation for the additional
phases of Hunt Wesson as proposed. Montford responded that he
assumed it would be inclusive of additional Hunt Wesson phases .
The $25, 000 monthly fee compensated for the original development
but further developments would not be exempt . Fahr feels that if
Koll is exempt on phase one they should be exempt on all phases .
Heaton pointed out the new contract is needed to save thirty-seven
thousand dollars for two months but could potentially cost over
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AIRPORT AREA DEVELOPMENT AUTHORITY
October 23 , 1996
1 : 30 p.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Heaton, Morris,
Young, Fahr, Anders .
Also present : Walsh, Lorenzen, Card, Petersen, Lockard, Den
Hartog, Getty, Temeyer, Adrian, Van Dee .
It was moved by Anders, seconded by Heaton to approve the agenda as
amended, deleting item # 5, Discussion of Koll Response . Ayes :
Seven. Motion carried.
Moved by Young, seconded by Fahr to accept the minutes of October
4, 1996 . Ayes : Seven. Motion carried.
City Planner Don Temeyer reported on the approval process for RISE
funding from the Department of Transportation. There was a meeting
on October 22 at which time the DOT recommended that the access
road be completed only to the company access . They did approve the
design of a full four lane boulevard to the driveway location.
Future projects will also be able to access RISE funding for
further extensions .
The railspur has been extended beyond the curve due to limitations
set by the railroad on the elevation of the curve . It is estimated
that the cost to extend the railspur will be approximately
$350, 000, however the project will still remain within the
projected budget due to the reduction in road construction costs .
Lockard asked if it would increase the ability to spur off the
original spur. Temeyer agreed that it could and the railroad has
been assisting in looking at other alternatives.
Young asked if the sewer and water extension is part of the road
construction. Temeyer stated that the amount of sewer put in at
this time could be decreased. Sewer will need to be extended part
of the way but sanitary sewer extension is necessary for project
design. This will help to finish the infrastructure layout and
project future access locations .
The eighty percent RISE funding will pay for the curb and gutter,
two lane surface and storm sewer but will not cover the cost of the
outer two lane' s twelve inch surface .
Attorney Walsh pointed out that in the development agreement there
is still a difference of opinion on item 15 . The company at this
time would like a ten year first right of refusal for lot 2 . This
is over and above the land optioned for phase Two and Three. The
lot is twenty-five acres and right in the middle of the project .
Temeyer reported that the key to the development agreement is that
there will be a minimum assessment agreement . So over the twenty
year abatement schedule then the property assessment can' t be
reduced beyond the agreed minimum amount . The option to purchase
the land also has ties to development occurring within three months
or the land must be purchased for $20, 000 per acre.
Heaton asked if there is anything in the agreement that references
the deed restrictions . Walsh agreed that the deed restrictions
need to be included. Exhibits for the deed restrictions, abatement
schedule and site plan will be included in the final document .
Young questioned whether the sewer limits were agreeable with Hunt-
Wesson. Temeyer reported that the limits have been agreed upon but
a pre-treatment agreement will be developed eventually. Anders
asked if exhibit C covers the pre-treatment agreement . Walsh
stated that by law it must be a separate agreement and exhibit "C"
isn' t considered as such.
Carl Adrian reported that Hunt-Wesson is considering an alternative
to the twenty year schedule . Through some discussion with the
State, there was a decision made to combine the abatement for all
three phases under the twenty year schedule . Corporate analysts
are now looking at whether the phases should be combined or
separated and graduated over a twenty-eight year schedule. Walsh
would suggest that the Airport Area Development Authority recommend
approval with either tax abatement schedule.
Young asked if the Airport Commission had approved the sale of the
land. Bob Heaton indicated that the sale was approved at the last
meeting.
Chairperson Johnson asked if the City would be building the pre-
treatment facility. Temeyer affirmed that information, stating the
construction of a facility is part of the development agreement .
The selection of engineer was discussed and Claassen and RUST will
both review the design to assure it meets the requirement of the
new waste water treatment facility. The pre-treatment building
will resemble a pump station and basically skim the grease and haul
waste to the plant .
Moved by Young, seconded by Fahr to approve the development
agreement with the changes section fifteen to add additional years
for first right of refusal, to change exhibit C to remove the
reference to pre-treatment and to add the appropriate abatement
schedule and deed restrictions and recommend approval to the City
Council . Before a vote on the motion, Heaton asked for
clarification on a typographical error in point eight and in point
nine we are representing that there are no rights on the land.
Walsh reported that the typographical error has been corrected ant
Koll was given the right to option the land but until Koll has
exercised that option then the land is considered clear title .
Young asked if this would be a standard for other development
agreements. Temeyer reported that it is similar in form to the
Ryder and Metokote agreements . Young stated that it is very
readable . It was asked if Koll was involved in developing this
agreement . Temeyer reported that Koll was involved in the deed
restrictions but not the form of the development agreement .
Following discussion a vote on the above motion was taken with the
following results . Ayes : Seven. Motion carried.
Don Temeyer reported that WIDA has submitted their loan agreement
for approval . Black Hawk EDC' s loan agreement is still
outstanding. Taylor will be meeting with Carl Adrian to attempt to
work something out . Walsh indicated that Bruce Meisinger will be
attending the next meeting to get a budget update.
Moved by Morris, seconded by Johnson to approve the loan agreement
from the Waterloo Industrial Development Association. Ayes : Six.
Abstention: Young. Motion carried.
With no further business before the committee, it was moved to
adjourn the meeting at 2 : 05 p.m.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
October 4, 1996
1 : 00 p.m.
Airport Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young, Fahr,
Anders .
Members absent : Heaton.
Also present : Walsh, Lorenzen, Guthrey, Card, Temeyer, Adrian,
Meisinger.
It was moved by Fahr, seconded by Morris to approve the agenda as
proposed. Ayes : Six. Absent : Heaton. Motion carried.
Moved by Young, seconded by Anders to accept the minutes of August
28 and September 5 with the notation of Steve Brustkern in
attendance at both meetings . Ayes : Six. Absent : Heaton.
Motion carried.
Attorney Walsh and Chairperson Johnson reported on the negotiations
with Koll to revise the contract terms. At this time they have
come to an agreement on the form, with Koll agreeing to lower the
upfront cost approximately sixty percent as long as they are
allowed to recoup those dollars when development occurs . Walsh and
Johnson have recommended that the AADA approve the amendment which
reduces the monthly fee from $25, 000 to $10, 000 per month. In
addition Koll would be paid bonus development fees when a parcel is
developed without Koll taking title to the land and the development
has been approved by the AADA and City Council . Walsh and Johnson
have proposed that the additional fee would be $2, 500 per acre with
an additional bonus fee should Koll be the sole introducing party
of $2, 500 per acre.
Bill Guthrey, Koll Real Estate, reported that the form of the
contract is agreeable to Koll however they are in disagreement with
per acre rate incentive that is proposed. Koll would like the
bonus fees to be $5, 000 per acre each. They feel they should have
the opportunity to make more money than the original contract
called for if they give back the monthly fees . There should be the
incentive for additional revenue in the transference of risk from
the AADA to Koll . Guthrey is not authorized to agree on a per acre
fee today but would take the proposal back to the corporate offices
and have a response probably within a week.
Bob Fahr asked Walsh to summarize the current contract development
fees which Koll can exercise. Walsh explained that the current
contract allows Koll the first option to purchase the property so
that they can gain through the resale of the land by exercising the
option . That would mean that Koll would have to weigh their
benefit in the land resale in a development deal or to accept the
bonus fees as proposed in the amended contract .
Meisinger reported that Koll has been paid to date in the amount
of $210, 118 for the monthly contract fee and an additional $25, 000
has been invoiced for September. Guthrey stated that Koll is
assuming the reduction in monthly fees will begin in October.
Fahr understands Koll' s request for upfront incentives since it
would act like a commission. But he pointed out that Koll already
has the ability to create additional revenue by selling more land
if they bring more prospects in. His recommendation instead of
raising Koll' s rate to the $5, 000 is that Koll should go and sell
more land.
Guthrey agrees that the alternative of being incentivised in place
of the monthly fee works like a commission. Koll feels that they
bring the added value to the contract of their name and expertise
which was the basis for the monthly fee. Koll has always had the
ability to raise additional commission through development . They
feel they still should be incentivised for the decrease in monthly
fee through additional benefits on a per acre basis . Koll would
look at the scenario of selling the land based on current land
values and if additional development income is received by Koll
then they would be transferring a portion to the City as required
by the agreement .
Mayor Rooff pointed out that based on the per acre fee structure
than Koll needs to develop between fifty and a hundred acres per
year to recoup the monthly fee .
Walsh pointed out that the AADA or City Council can always turn
down a deal if the members don' t feel that it would cash flow to
meet the agreement needs . Paragraph two in the amendment also
leaves the ability to delay payment to Koll until TIF revenue is
received.
Carl Adrian was asked if there is a standard development fee per
acre that the industry uses. Guthrey pointed out that it depends
on the type of development, distribution shell building versus
manufacturing plant . Once development occurs the appraised land
value will quickly become a factor in the need for this agreement .
This scenario may go away real quickly as property values increase.
Adrian pointed out that what Koll brings to the development is
unique . Their contacts are part of the value in their management
fee . Managing a development can be done by anyone but Koll brings
their unique contacts into prospects and development agreements .
Moved by Young, second by Anders to set the incentive fee at $2, 500
per acre and if Koll is the sole introducing party and the deal is
closed then the additional bonus of $5, 000 shall be paid per acre .
Before a vote on the motion, Johnson asked Walsh if there were
additional amendments to paragraph five regarding pending deals .
Walsh recommended that paragraph five identify the effective date
at which time both parties have agreed and specifically note the
exclusion of any pending deal . Young moved to amend the original
motion to include the exclusion of any pending deals, seconded by
Anders. The vote on the amended motion was as follows . Ayes :
Six. Absent : Heaton. Motion carried.
Guthrey reported that he doesn' t have the authority to accept the
contract amendment as offered. He will take it back to Dallas for
review and consideration. He indicated that Koll' s position for
the $5, 000 incentive fee for both bonus fees and exclusion of
pending deals may be sticking points . Walsh pointed out that
monthly obligation of $25, 000 will continue until the amendment is
agreed to by both parties. If the amendment isn' t agreed to then
the board will need to consider whether to terminate the contract
or not .
Guthrey reviewed the schedule and marketing report with the AADA.
Next on the marketing schedule is for an event to be sponsored at
the IDRC convention in conjunction with the State of Iowa and Cedar
Valley. Keith Ross and Guthrey will be issuing letters of
invitation to food manufacturing and distribution industry contacts
for this event .
The marketing suite at the Airport should be complete within thirty
days. Guthrey is working with Terry Lorenzen to finalize those
details . The Koll Update piece on MidPort is expected out within
thirty days . It had been delayed but is now in final form to go to
Koll representatives and customers .
Koll recommends that the next AADA meetings be scheduled for
November 7 and December 5 .
Anders asked what the Federal Program indicator under Miscellaneous
represented. Guthrey reported that this is the on going actions
taken to tap Federal funds through the tie in with FAA or State
programs for new users .
Don Temeyer, City Planner, provided copies of the proposed deed
restrictions for MidPort America. The deed restrictions identifies
set backs, parking requirements, screening measures, landscaping
and maintenance responsibilities . These are proposals recommended
by Koll from their experience with other like developments . Young
raised concerns about Section 4 . 02 regulating construction. He
recommended that the reference to construction be deleted as the
prime contractor would have those responsibilities and the AADA
shouldn' t be implied to be responsible for construction progress .
Young also pointed out that the restrictions on construction types
may dissuade new prospects . It was recommended that language be
inserted indicating the willingness to review plans and make a case
by case determination of appropriateness . The phrase 'or as
otherwise approved by the Review Committee' will be inserted.
Chairperson Johnson requested that any other recommendations be
forwarded to Bill Guthrey and he will work with Walsh to revise the
draft .
The status of the loan agreements from WIDA and Black Hawk EDC were
questioned. Adrian reported that based on the documents from Walsh
the WIDA agreement is ready to execute but is waiting to see what
needs to be done to execute the Black Hawk EDC agreement . Lyle
Taylor reported that BHEDC can not make a loan to the City and they
won' t execute a loan without some sort of guarantee . Johnson asked
that WIDA move ahead with executing their agreement . Young
indicated that WIDA may have some land by Home Shopping Network
that could be used as collateral for the loan if BHEDC would make
the loan to WIDA instead of the City. They will try to resolve the
matter before next month' s meeting.
Temeyer presented the street alternates as recommended by staff,
Koll and RUST. The recommended design is a four lane boulevard for
a distance of 1200' feet then a two lane center median 1200' E. of
Airline Boulevard to 800' west of Wagner Road. Moved by Young,
seconded by Morris to approve the recommended design and make
application for RISE funding from the Iowa Department of
Transportation. Ayes : Six. Absent : Heaton. Motion carried.
With no further business before the committee, it was moved by
Fahr, seconded by Johnson to adjourn the meeting at 2 : 00 p.m.
Ayes : Six. Absent : Heaton. Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
September 5, 1996
1 : 00 p.m.
Large Conference Room
Members present : Chairperson Johnson, Morris, Taylor, Young, Fahr,
Anders, Heaton.
Also present : Card, Walsh, Adrian, Temeyer, Stevenson, Turner.
It was moved by Anders, seconded by Young to approve the agenda as
proposed. Ayes : Six. Absent : Heaton. Motion carried.
Walt Mountford would like to share thoughts about the project as
the six month update. It has been hard when members get together
so infrequently to share all the information and still keep
confidential information out of the public forum. Koll seems to
have been asked to play a quasi-economic development role .
Mountford isn' t sure why Koll was asked to do that but there seems
to be a need to bolster efforts in that area. There is a need to
attract business from outside to the Waterloo area. There seems to
be infrastructure to handle development, the State support for
economic development is there and the business community seems to
provide support .
Bob Petersen now present at 1 :12 p.m.
Mountford expressed the feeling that the local economic development
group and the State EDC were unsure of Koll' s role in the community
and so they haven' t met with the greatest of cooperation. He would
suggest that the way the system is set up now may not be the best
way for contacts to be made. Unless changes are made the community
may miss out on opportunities .
Bob Heaton now present at 1 : 14 p.m.
Mountford feels that Koll is trying to help Waterloo help itself
and they haven' t been allowed to do that . Case in point is the
meeting with a manufacturing prospect, and Koll had to do it' s own
investigative work to actually find out who the prospect was . In
fact Koll is currently helping them to build a 175, 000 foot
facility in Dallas, by leasing the facility to them and financing
the project . They have contacts with the corporate real estate
manager and would be willing to assist in any way. Koll wasn' t
brought in but had to force their assistance .
The question on people' s minds seems to be why do we need Koll .
Koll has experience in development and the contacts that Waterloo
doesn' t and so can bring added value to the project . KREG has an
option on the land because to get development it will ultimately
have to give the land away to attract projects. Koll would work in
the same manner as the Ryder project with Butler Real Estate
purchasing the land and moving the development forward.
Mountford pointed out that Koll had no expectations that there
would be development at the site at this time. It seems the
compensation issue has been important to members of the community
and Koll would be willing to review the method of compensation to
take the focus off the amount of money going into the project .
Koll is very open to trying to find a workable solution to allow
them to stay involved in the project .
Chairperson Johnson asked what Koll would propose to make this work
better. Walt responded that it may warrant a restructuring of
Koll' s responsibilities and some brainstorming on approaches .
Jerry Anders agreed with what Walt had said and he understands the
need to allow the project to develop in a one to two year time
frame but he' s not sure Waterloo can afford to allow that time line
to happen. Anders stated that maybe we have not been as forth
coming as Koll needed and improved communication seems to be
necessary. Anders doesn' t know how long we can continue unless
Koll renegotiates the deal to allow the project the amount of time
needed to be successful .
Mountford agreed and suggested the maybe the payoff needs to be
structured to the end of the deal so that the successes will still
pay for the contract which works now that everyone has more
confidence that it will get to that point .
Rick Young pointed out that the monthly payment Koll is receiving
is unusual in the real estate business . Because of the fee that is
being paid this isn' t the run of the mill deal . One thing that
bothers him is that just recently there has been a lot of activity
on the property. There have been a lot meetings to gather
information about the property site characteristics and he feels
Koll should have had those answers . He asked what has Koll
provided in added value to equal to the $150, 000 spent to date.
Mountford responded that the site has been developed correctly and
he feels their value is represented in the project . The management
contract for Centerport is like this contract and it is within ten
percent of the same fee. Koll knows they can still bring value and
benefit to the community. But in the past they have been
integrated into the political whims of the community instead of
having the proper relationship to be successful . He asks whether
there is an opportunity to revisit the agreement and feels that
without change there is a possibility that both parties wouldn' t
walk away satisfied. He does feel the project will be successful
and both parties should enter into a completely different contract .
Bob Fahr asked what Mountford would do about the feeling that there
has been non-performance for the last six months and we have made
payment of $150, 000 for the contract and expenses . There should be
some adjustment in fees or the contract when the schedule shows the
brochure was to be completed in May and in fact it' s just getting
out in September.
Mountford doesn' t agree with that proposal but if the AADA isn' t
happy with Koll' s performance than it needs to use the remedies in
the contract . He is suggesting that there is the possibility that
there is a better way to do business and renegotiate the contract
accordingly.
Heaton stated that part of the problem seems to be that members of
the committee were dead set against it and others are in favor of
the contract . There will always be detractors to the process and
we just need to deal with it . At the beginning of negotiating the
contract with Koll long hours were spent on trying to quantify
performance as part of the contract . But that is very tough to
determine and so the Mayor appointed this group to assess the
performance of the contract . Heaton can' t assess performance
unless he asks the questions to get a feel for what Koll is doing.
What contacts Koll has made with people that only Koll has access
to and the City can' t get to. We need to identify tangible efforts
because the intangible efforts are hard to express . Heaton asked
what Koll could offer to assist in identifying those intangible
efforts .
Mountford agreed that we need to improve communication but everyone
also needs to be cognizant of the public forum and need for
confidentiality. It is also difficult to quantify what those
intangible benefits are worth. Koll wants to ease the comfort
level of everyone that Koll is performing as set forth in the
contract, he would be happy to work at recreating the reporting
format . Koll has offered frequently to answer any questions and
would be happy to receive calls from AADA members .
Cora Turner asked what procedures can be implemented to raise the
comfort level . Mountford said that a fact sheet can be developed
or some sort of scorecard, whatever is agreed on as the best manner
to report on Koll' s efforts . However there still needs to be a way
to keep the confidential nature of what is being done .
Young thinks that a committee needs to be put together to look at
the contract . It bothers Young that he has never received a phone
call from Koll . Young pointed out that when he is developing a
property he makes lots of phone calls but to date he hasn' t
received any phone calls from KREG and he hasn' t seen Koll in on
any meeting with the manufacturing prospect . Koll was noticeably
not there because they didn' t seem to have the answers .
Bill Guthrey responded that Koll would have been happy to
participate in any such meetings but they haven' t been informed of
the opportunity to do so. He would have been happy to share any
information Koll has and would have been happy to do the legwork to
get answers if needed. The only contact regarding this was when he
was contacted several weeks ago to respond to a few questions .
Koll did provide the analysis for APAC and would be happy to help
with any other prospect .
Taylor asked if Koll is saying that they were not asked to get in
the involved in this project and why. Adrian responded that they
contacted Koll last week about whether they could provide added
value to the project . He stated that the confidentiality is also
an issue and they were hesitant to ask the prospect whether Koll
should be involved or not . Koll' s name was on correspondence in
the beginning and they didn' t know where Koll was in the
positioning of the project . Mountford stated that based on the
current business relationship with the prospect they could have
provided an additional relationship to the communication. He
pointed out that the way things are set up it may enhance the
competitive nature of the situation and that is what needs to be
changed.
Den Hartog asked if there is a way to make this a more results
oriented contract . Mountford explained that it would be only as a
broker for the property and Koll won' t do the project just as a
broker. They are willing to modify the agreement to reduce monthly
fees to relieve the pressure on all entities.
Anders pointed out that the council has questioned the value of
Cedar Valley' s funding in the past but evidence of their work has
just begun to be seen recently. He does think that cooperation
needs to be established between Koll and Cedar Valley to assure
success. Adrian responded that lack of communication hasn' t been
caused by competition but rather because it' s easier to walk across
the street to get the information here in Waterloo. It is more
difficult to get Koll' s response in the time line that is needed.
Fahr concluded that both parties are asking for improved
communication. Everyone wants to see the project work and he feels
its reasonable to want to renegotiate the contract and see some
evidence of the value for the past four months payments .
Mountford agreed to Koll' s responsibility to provide enough
information about their progress to assure the value of their
agreement . Mountford is against providing time cards because the
value of the contract isn' t time quantified. It really works more
like a brokerage commission works . The successful deals really pay
for all the time spent on transactions that didn' t pay off . Koll
would rather take such a significant reduction in fee to assure
everyone feels the value is there.
Heaton disagreed with renegotiating the whole contract . It took
months to get a contract acceptable to everyone . He would only
support renegotiating the fees as Koll is proposing.
Morris stated there is some confusion in his mind relative to the
development of the site . He asked who is responsible for the
development of the infrastructure? Mountford answered that City is
responsible for the infrastructure and Koll is responsible for the
due diligence on the site and the site plan. City Planner Temeyer
reported that the plans have been brought before the committee by
City staff but Koll has been involved every step of the way and has
reviewed all the documents.
Lyle Taylor commented that he feels the City, Cedar Valley and Koll
should develop a team that meets together with each client without
identifying what hat each wears . Heaton suggested that maybe Koll
and Cedar Valley Economic Development should meet more often and
take it out of the public forum. The committee members felt that
one of their members also needs to have first hand contact with
Koll outside the public forum.
Moved by Young, seconded by Heaton to have chairperson Johnson and
attorney Walsh renegotiate the contract with Koll to find a mutual
adjustment to fees . Before a vote on the motion, Bob Fahr asked
that additional members be added to the negotiation team. Young
moved to amend the motion to add Den Hartog and Heaton to the
negotiation team, seconded by Anders . Both Den Hartog and Heaton
declined to serve. The motion' s second withdrawn by Anders. With
no further discussion the following vote was taken on the original
motion. Ayes : Seven. Motion carried.
Moved by Heaton, seconded by Anders that Koll communicate to
Chairperson Johnson individually on calls made by Koll to contacts
and the progress details . Mountford agreed to report to Johnson
and trusts that Johnson will pass on relevant information to the
committee members. If members would like additional information
they may contact Koll directly. Motion and second withdrawn as the
committee agreed that no formal motion is needed and the consensus
is that Johnson will provide a point of communication to Koll which
meets the need for confidentiality and keeps Koll reportable on its
progress .
Walsh reported that the loan agreements are on the council work
session for approval . Staff is still working with WIDA and Black
Hawk Economic Development Corporation on their agreements.
Bill Guthrey updated the committee on correspondence received from
Lamb & Lerch about beginning the process to procure a Foreign Trade
Zone sponsor from the Cedar Rapids Airport . Moved by Young,
seconded by Heaton to recommend approval of hiring Lamb & Lerch to
the City Council as consultant to the procurement of a Foreign
Trade Zone. Ayes : Six. Nay: Taylor. Motion carried.
With no further business before the committee it was moved by Fahr,
seconded by Anders to adjourn the meeting at 2 :50 p.m. Ayes :
Seven. Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
August 28, 1996
1 : 00 p.m.
Large Conference Room
Members present : Chairperson Johnson, Morris, Taylor, Young,
Heaton, Den Hartog, Anders.
Also present : Lockard, Walsh, Thorson, Meisinger, Stevenson.
It was moved by Heaton, seconded by Den Hartog to approve the
agenda as proposed. Ayes : Seven. Motion carried.
It was moved by Anders, seconded by Young to accept the minutes of
July 29, 1996, after the correction is noted that Black Hawk EDC
sent the agreement to the EDA in Denver, not attorney. Ayes :
Seven. Motion carried.
Jim Walsh, City Attorney reported that the loan agreements with
the Cedar Falls Economic Development and Basic Materials Corp. have
been returned and are awaiting approval . The agreements for Black
Hawk EDC and WIDA have been extended from the city to the loaning
parties and they are being reviewed by the respective parties .
Walsh stated that WIDA has asked to add a new section 3 . 04 , stating
that if all parties don' t provide the promised funding then the
agreement is null . This was done to help encourage other entities
to live up to the promises made in the past . Lyle Taylor reported
that Black Hawk EDC has received a letter from Denver and it isn' t
positive but that is not an unusual event in these matters. The
problem is that a loan can' t be made to a government entity. He
will need to work with Don Temeyer to find a compromise . Ken
Lockard suggested that Blk Hawk EDC make a loan to WIDA who will
then return it to the Authority. Rick Young reported that the WIDA
executive board did approve the loan agreement contingent on all
pledges being received. He would suggest writing the loan section
to hinge contingent on funds or a pledge in kind being received.
It was moved by Morris, seconded by Young to approve the loan
agreement with the City of Cedar Falls . Ayes : Seven. Motion
carried.
It was moved by Taylor, seconded by Heaton to approve the loan
agreement with the Basic Materials Corporation. Ayes : Seven.
Motion carried.
Johnson asked for discussion on the perception of Koll' s progress .
It would be an opportunity to review Koll' s progress and give them
direction regarding things the group is satisfied with or not
satisfied with. Sid Morris would like to receive a progress
response on whether the mailing has gone out and what response it
has generated. Tunis Den Hartog asked if everyone was satisfied to
date, he feels that the progress seems slow. Jerry Anders agrees
that it seems slow but feels it should run its course now that
marketing materials and strategies are in place. Ken Lockard
questioned when the project will have an office and personnel set
up to staff it .
Rick Young stated that he feels ready to cancel the contract as we
have received nothing from Koll . He doesn' t see where we are
getting the value for the investment . Bob Heaton expressed the
opinion that value is a subjective call . Heaton agrees that
marketing has seemed to drag but it' s like saying Cedar Valley
hasn' t performed in the last year, the committee doesn' t see
everything going on in the background. He feels differently about
canceling the agreement . He was involved in the negotiation
process and KREG was up front about it taking two years to realize
success.
Young stated that we need to look at the dollar amount spent,
$100, 000 versus $40, 000 to Cedar Valley. Koll was supposed to be
using its international contacts but they have ended up focusing on
neighboring states . Young stated that Cedar Valley has those
prospects and he questioned whether we should be hiring someone
ourselves and have them established in Waterloo.
Heaton offered that we need to ask the question of who Koll has
contacted. Young stated we have tried and now six to eight months
into the contract we should look at a future termination. Anders
agreed that marketing was delayed but feels it bears waiting two to
three months now to get results. Koll should be poised now to use
the contacts it has and it needs to run its course. Young feels
this is a lot of money to do that . Young stated we've never spent
$200, 000 to do this type of thing. We have to be close to a
thousand dollars an hour in town for these guys .
Attorney Jim Walsh suggested Koll be asked for a price adjustment .
Eric Johnson agreed that they have fallen about ninety days short
of our original expectations and we should ask for a price
adjustment but he also agrees that now brochures are out the
contract needs to run the course. The committee proposed asking
for a $75, 000 price adjustment as reasonable.
Moved by Taylor, seconded by Young to ask for an accounting of time
spent on the project by staff and accounting of the brochure
mailing and its result . Before a vote on the motion the following
discussion was heard:
Lockard stated that asking for time sheets may be excessive but
asking what contacts have been made is reasonable. Den Hartog is
unhappy with the secrecy of their contacts, he feels persons here
are just as professional as they are. Heaton reminded him that
Koll stated they could be contacted if anyone wants to know a name
but they can' t discuss it in an open meeting. Den Hartog requested
that this motion doesn' t replace the previous discussion about
asking for price adjustment . Taylor stated that this is additional
information needed. Young stated that collateral material
shouldn' t take anymore time than a week to prepare. Give him
twenty-five thousand dollars and he would be back in a week with
it . Collateral material is not a big thing, you have to be out
knocking on doors and get familiar with the project . Young hasn' t
seen them doing that, they aren' t even in town. We can hire
somebody to live here and for a lot less money. Following the
discussion a vote was taken on the motion with the following
results : Ayes : Seven. Motion carried.
Moved by Young, seconded by Den Hartog to negotiate with Koll on an
adjustment to the contract for four months production of work
versus the amount paid to date. Before a vote on the motion the
following discussion was heard:
Heaton raised the question of how to arrive at an amount to
negotiate, because there is a problem with how many dollars we've
spent and what has been done according to the time line. Heaton
asked to amend the motion that if they show the contacts have been
made then we won' t ask for any monetary return. Young agreed that
if evidence of work is produced then the amount should be adjusted.
Lockard recommends talking to them before the September 5th meeting
to ask them to prepare a response .
Heaton asked that the motion not be limited to a specific time
frame. Young agreed to amend the motion to remove the four months
reference. With the lack of a second, Den Hartog requested the
original motion be voted on. Following discussion a vote was taken
on the original motion with the following results. Ayes : Taylor,
Young, Morris, Den Hartog. Nays : Johnson, Heaton, Anders. Motion
carried.
Johnson asked Walsh to notify Koll of the request for production of
information and the intent to negotiate the contract for a four
month reduction.
City Engineer Eric Thorson asked the committee to review alternate
designs for MidPort America Boulevard. There are four ways to look
at staging the road. Complete it in one design, complete seven-
eights from the Airport to eight hundred feet west of Wagner Road
or to complete two-thirds to 1600 feet west of Wagner Road. The
five alternatives road construction types vary from a two lane
rural road section to a two lane with boulevard or a three lane
with the expansion to five lanes. He asks that interested members
get back to his office with comments or preferences. The hope is
to get a recommendation on the best alternative at the next
regularly scheduled meeting.
With no further business before the committee it was moved by
Taylor, seconded by Heaton to adjourn the meeting at 2 : 05 p.m.
Ayes : Seven. Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
July 29, 1996
1 : 00 p.m.
Airport Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Heaton, Fahr, Anders .
Also present : Ken Lockard, Bob Petersen, Bill Guthrey, Walter
Montford, Jim Walsh, Carl Adrian, Terry Lorenzen, Shawnda Groth,
Bob Stevenson, Dave Van Dee, David Sturch.
It was moved by Fahr, seconded by Anders to approve the agenda as
proposed. Ayes : Six. Absent : Young. Motion carried.
Moved by Morris, seconded by Heaton to accept the minutes of June
25, 1996 as proposed. Ayes : Six. Absent : Young. Motion
carried.
The status of the loan agreements was reviewed by Assistant City
Planner Dave Van Dee . The Cedar Falls economic development loan
agreement should be returned within the week by Darryl Wilkens
after his review. The other agreements are still under legal
review by the parties involved. There have been requests for the
City of Waterloo to act as a guarantee but City Attorney Walsh
explained that the land is the guarantee without the need for the
City to be financially involved. Walsh has worked out the details
with the Black Hawk EDC board and their attorney is currently
reviewing the process in Denver, Colorado. Van Dee reported that
City Planner Don Temeyer has been working with Basic Materials
regarding their agreement . Bob Fahr expressed his concerns about
his recollection that Cedar Valley Corporation made a pledge versus
a loan to assist financing the project . Walsh reported that he has
spoken with the group and they have requested that their funding be
treated in the same manner as every other funding agreement is
being treated.
Sturch reported on the selection process for Phase I of the
infrastructure improvements to the site . Three proposals were
received from RUST Infrastructure and Environment, Claassen
Engineering and Kirkham, Michael and Associates . The proposals
were reviewed and rated by the committee of Anders, Lorenzen,
Temeyer, Guthrey and Sturch. It is recommended that RUST be
selected and contract negotiations begin. Taylor stated that he
has concerns about the selection of RUST because he feels that
there was a lack of performance on their part at the lagoon pre-
treatment facility. Lockard suggested pursuing other Requests for
Proposals from architects as they would provide a cost estimate
along with the proposal and then the fee is negotiated. Sturch
explained that there was a very generic project description for the
proposal which inhibits design and cost estimation.
Heaton asked for identification of funding for the infrastructure
improvements . Walsh explained that the budget shows these costs
funded outside the Airport Area Development budget . Administrative
Director Bob Stevenson reported that they would probably be funded
through RISE funds or General Obligation Bonds . Sturch explained
that this is just the first step to getting things in line for
development to occur but RISE funds would be accessed after a
development commitment is received. Lockard reported that he feels
the design work should be one hundred percent complete to show
faith in the project . His philosophy is to make things happen by
at least putting the road in and moving dirt .
Heaton suggested asking RUST to consider speculating on the design
work. With no further discussion on the matter it was moved by
Morris, seconded by Heaton to authorize staff to proceed with
negotiations with RUST for consulting services for Phase I . Ayes :
Six. Absent : Young. Motion carried.
Airport Area Development Authority
July 29, 1996
Page 2
Bill Guthrey, KREG, reviewed the proposed ninety day schedule and
provided a status update on the progress of the marketing brochure
which has been finalized. It should be going to the printers this
week and available for distribution within two weeks .
Guthrey reported on the options available for the Foreign Trade
Zone . Their attorney which has established other zones has done
some pro-bono work for the MidPort project by outlining the options
available to Waterloo in establishing a foreign trade zone . The
four options available would be to establish a general purpose
zone, expand on an existing zone, create a company specific subzone
or become a customs user fee airport . Costs range from $25, 000 to
expand an existing zone to $80, 000 per year to become a customs
user fee airport . There are currently three foreign trade zones in
Iowa at Des Moines, Cedar Rapids and Davenport . The Cedar Rapids
zone was created in 1991 and as of this date has not been activated
although they have only five years to activate it .
Koll did recommend that expansion of an existing zone be pursued.
The operator must give permission for the expansion but that
permission cannot be unreasonably withheld unless the operator can
prove that it is not for the public good to approve the expansion.
Carl Adrian supported expansion of either the Des Moines or
Davenport zones as there is no customs officer in Cedar Rapids .
Customs officers don' t need to be established in the airport but
rather will set up the proper policies and procedures and then just
provide an audit service .
Rick Young now present at 2 : 03 p.m.
Discussion on user fee airports was heard. A Customs User Fee
airport allows the airport to buy the foreign trade zone and it is
not established based on need but rather cash availability.
The possibility of John Deere accessing the zone was put forth.
Carl Adrian indicated that he has contacts at the Quad Cities
airport and John Deere who could provide further insight into the
possibilities of Waterloo establishing a zone . Ken Lockard offered
to discuss the foreign trade zone needs for John Deere with an
acquaintance who is a special projects engineer for Deere .
Koll reviewed the marketing status report . A copy of the
presentation provided to APAC for their expansion was displayed.
The marketing report reflects the deletion of APAC from the list .
They were looking for a quick expansion site and their Crossroads
site met those needs . There is a meeting today with a prospect for
a shipping company.
During the APAC presentation the lease cost was calculated at nine
to ten dollars per square foot which is a very competitive figure.
Fiber optic connections were also identified and is available to
the site whenever needed. The APAC presentation provided good
background material for further presentations .
The next meeting is scheduled for Wednesday, August 28 at 1 : 00 p.m.
at the Airport Conference Room.
With no other matters before the committee it was moved by Taylor,
seconded by Heaton to adjourn the meeting at 2 :45 p.m. Ayes :
Seven. Motion carried.
Susan Fangman
City Clerk
e � J
AIRPORT AREA DEVELOPMENT AUTHORITY
June 25, 1996
1 : 00 p.m.
Waterloo Airport Conference Room
Members present : Chairperson Johnson, Morris, Young, Heaton, Fahr.
Members absent : Taylor, Anders .
Also present : McLaughlin, Lorenzen, Adrian, Guthrey, Mountford,
Mayor Rooff, Krizek.
It was moved by Heaton, seconded by Fahr to approve the agenda as
proposed. Ayes : Five. Motion carried.
It was moved by Morris, seconded by Fahr to accept the minutes of
May 30, 1996 . Ayes: Five. Motion carried.
Bill Guthrey disclosed the new marketing logo which has been
developed for the promotional material . Problems have arisen in
accessing the Iowa Department of Economic Development database to
establish a mailing list . The problem has been worked out with the
appointment of first contact to the Cedar Valley Economic
Development office. The State will only work with public non-
profit development staff, so Koll will be using Cedar Valley in a
cooperative effort . Guthrey is waiting for final quantity numbers
on the IDED database to order the initial mailer. It is estimated
the approximately 2, 300 contacts will be used from the IDED, 1, 000
from the Koll corporate contacts and 1, 000 to Koll employees . The
mailing of the corporate direct mail piece is estimated to be
within the next ten days.
Koll has developed a marketing poster and placed it in the Waterloo
Airport . An eight hundred number and post office box have also
been acquired. A sample full piece brochure was presented for
review and approval . The full brochure is scheduled to be
completed by mid-July. Morris asked what other marketing
strategies are being used besides the mailers . Mountford responded
that Keith Ross is in charge of marketing services for Koll and he
is working with staff to use the Koll network of corporate contacts
to market the development site . A piece about the Mid-Port America
development is also being prepared as a feature in Koll' s
newsletter update which goes to tenants and Koll employees .
Guthrey reviewed the marketing status report . He reported that he
and Mountford had met today with a telemarketing firm interested in
expansion into this area. They got the detail requirements for a
build to suit and lease needs . It is an inbound telemarketing call
center. They take orders or provide customer service for specific
clients . Plans include a three to four million dollar office
complex on ten to twelve acres of land. Koll promised the firm a
response by the end of the week. It would bring new jobs to the
state and area.
Mountford expressed the urgency which Koll feels to getting a
startup company into the site. They are very cognizant of the need
for new jobs and also that it be a large enough development to fund
the infrastructure incentives .
Heaton asked that a project budget be provided to the members.
City staff agreed to mail it to members during the next week.
The next two meeting dates were set for July 31st and August 28th
at 1 : 00 p.m. at the Airport . City councilperson Krizek invited
Koll to make a presentation to the city council at a work session.
July 15th was the date set for the council work session. Koll
staff will be in town already that week.
City Planner Don Temeyer reported that July 16th will be the date
set for the committee to review the RFP' s submitted for engineer
selection to the project . The meeting should last from eight
Airport Area Development Authority
June 25, 1996
Page 2
o' clock to eleven that morning. Koll staff, Temeyer and Lorenzen
will review the submissions and make a recommendation to the
committee.
Jim Walsh, City Attorney stated that the basic loan agreements
have been extended from the city to the loaning parties and they
are being reviewed by the respective parties . Walsh also explained
the terms of the loan agreements . The agreements state that there
are three possible sources of revenue for payback of the loan. The
revenue must be generated through the sale of the land, TIF revenue
from property taxes or revenue received and split with Koll for
developments . The loan agreements don' t require repayment in any
other manner. The land is the collateral and guarantee to each
party. However creditors can' t force the sale of the real estate .
Any sale of the land in the future, even if the Airport Development
Authority is disbanded, will go to pay back the loans .
Morris asked if the TIF revenue is scheduled to be used to pay for
infrastructure improvements first or to pay back loans . Temeyer
explained that a 300, 000 square foot development is needed to start
receiving any excess TIF revenue . Young asked that staff look at
the creation of a formula to pay back loans prior to using revenue
to pay for additional infrastructure to undeveloped lots .
Discussion was heard on the support pledged by Cedar Valley
Corporation as a loan or grant . Walsh will go back and ask the
parties involved. Chairperson Johnson reported that he spoke with
Basic Materials about this issue . They responded that the support
is a loan like the other entities funding.
It was moved by Heaton to approve the loan agreement from the City
of Waterloo Revolving Loan Fund, with three percent interest to be
paid by the Airport Commission. Ayes : Five. Absent : Anders,
Taylor. Motion carried.
With no further business before the committee it was moved by Fahr,
seconded by Heaton to adjourn the meeting at 2 :20 p.m. Ayes :
Five . Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
May 30, 1996
1 : 00 p.m.
Waterloo Airport Conference Room
Members present : Chairperson Johnson, Morris, Taylor, Anders,
Young, Heaton, Fahr.
Also present : McLaughlin, Lorenzen, Petersen, Adrian, Guthrey,
Mountford.
It was moved by Heaton, seconded by Young to approve the agenda as
proposed. Ayes : Seven. Motion carried.
It was moved by Fahr, seconded by Young to accept the minutes of
April 25, 1996 . Ayes : Seven. Motion carried.
Walt Mountford, Koll Real Estate Group, introduced Bill Guthrey as
the new daily manager of the Waterloo project . Mountford will
continue to work with Guthrey but Koll will be tapping the
expertise Guthrey has with the Centerport project . Mountford
provided a copy of the schedule to review.
The first item is a list of proposed suggestions for a name change
as recommended at the last meeting. The first name selected by
Koll staff is "Midport America" . It denotes a central location and
the use of the port gives thought to transportation access by rail,
air and technology. Mountford asked for the board' s comments on
the list of names .
Heaton questioned use of the sub-heading of Iowa' s Gateway to the
U. S . He suggested it should be Gateway to the World to denote a
global opportunity. Young dislikes the use of Midport because of
it lends a connotation of a coastal port which will confuse
prospects about its location. He suggested using Iowa Technology
Center or Waterloo Corporate Center. Fahr reported that he
interpreted the first two names as being linked to St . Louis or
Kansas City.
Guthrey presented a mock up of the first marketing mailer prepared
with the Midport logo. Mountford explained that the advertising
firm has been working with the IDED to incorporate their marketing
strategies into the piece . After first review it is felt that more
local flavor will be added by specifically naming education
institutions and recreation areas in the material .
Petersen expressed the opinion the Koll usually uses unique names
for projects like Richenbacher, Centerport, etc . He sees the need
to grab the attention of corporations and then let the other
material give site specific details .
Fahr and Young are opposed to the use of MidPort America or Port
Midwest .
Johnson stated his support of MidPort America but raised the
possibility of making it site specific on the reference line.
It was moved by Anders, seconded by Taylor to approve the name
change to: MidPort America
"Gateway to the U.S . "
Waterloo, Iowa
Ayes : Five. Nays : Fahr, Young. Motion carried.
The marketing mock up was discussed. Morris suggested an expansion
of the references to education by including technical training.
Guthrey presented an expanded draft of the site plan to be used for
marketing. It shows an expanded site plan, adding railway location
and creation of neighborhood projects . It proposes having deed
restrictions to limit use by keeping areas specific to office and
technology or distribution centers .
Terry Lorenzen, Airport Director, has had staff stake the roadway.
Airport personnel will knock down crops as they grow to help with
on site visits . Lot signs will be added after the My Waterloo Days
festivities are complete in mid-June.
Guthrey presented a press release on the name change and Koll' s
interest which will go out in ten days . He reviewed the sixty day
master and marketing schedules . Efforts will be focusing on the
foreign trade zone application during the next month.
The next two meeting dates were set for June 25th and July 30th at
1 : 00 p.m. at the Airport .
Anders asked for an update on the progress of the Foreign Trade
Zone. Guthrey reported that they are working with the attorney
that developed Centerport' s FTZ to evaluate cost saving
alternatives .
Johnson raised concerns that the mailer has been consistently
pushed back on the schedule each month. He asked for assurance
that Koll is working on the project more than just a few days each
month before the meeting.
Fahr asked if prospect names could be given to board members . He
sees the benefit of capitalizing on existing business contacts if
available . Adrian explained the need for confidentiality and
reported that some developers never release the name of their
client until a deal is signed.
Bob Heaton leaves at 2 : 30 p.m, his alternate Bob Petersen is now a
voting member.
City Planner Don Temeyer reported that loan agreements have been
extended from the city to the loaning parties . Agreements have
been delivered to Basic Materials, WIDA and Black Hawk EDC.
Members discussed the need to have clarification on the issues of
repayment of the loans and responsible parties if loans are in
default .
Johnson will be asking for a legal opinion from Jim Walsh on the
city' s exposure and responsibilities in the loan agreements . It
was moved by Fahr, seconded by Young to table the discussion of the
loan agreements until the next meeting. Ayes : Seven. Motion
carried.
Don Temeyer reviewed the draft of the RFP for Phase I
Infrastructure Improvements . The RFP will be sent to a list of
prospective engineers . The RFP' s will be evaluated and a short
list of the top three proposals will be prepared. Proposals will
be ask for prices but won' t be evaluated on price only. Members of
the committee to evaluate the RFP' s will be Don Temeyer, Terry
Lorenzen and Mountford or Guthrey. It was moved by Young, seconded
by Fahr to approve the RFP with any additional firms as recommended
by the board. Ayes : Seven. Motion carried.
Johnson expressed the hope that all members of the Airport
Development Authority would focus their energy on the development
of this park. Morris stated his support of the park and explained
his appointment to the board. He recognizes the need to see this
project grow for the good of the metropolitan area. The Cedar
Falls Economic Development group made a small grant of all its
available money to the project with Morris making the motion for
approval .
Morris asked if there have been any negotiations with Cedar Falls
Utilities for fiber optic connections to the site . Mountford
stated that contacts have been made but no firm negotiations have
progressed without a client for the site .
With no further business before the committee it was moved by Fahr,
seconded by Anders to adjourn the meeting at 3 : 15 p.m. Ayes :
Seven. Motion carried.
Susan Fangman
City Clerk
AIRPORT AREA DEVELOPMENT AUTHORITY
March 29, 1996
1 : 00 p.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Heaton, Fahr, Anders .
Also present : Chamber Liason McLaughlin, Walter Montford, City
Attorney Walsh.
It was moved by Anders, seconded by Heaton to approve the agenda as
proposed. Ayes : Seven. Motion carried.
Moved by Johnson, seconded by Fahr to accept the minutes of March
1, 1996 with the amendment to the meeting time on March 29 to 1 : 00
p.m. Ayes : Seven. Motion carried.
Walt Montford, KREG, reviewed the proposed ninety day schedule and
provided a status update on progress of project design and
financial analysis by consultants . The marketing schedule has been
moved forward due to the withdrawal of Ad-Fax as the marketing
consultant . Montford has provided Koll subsidiaries with detail
attributes of the site and staff will be compiling a company list
that dovetails with the site attributes and related industries
interested in the site .
Montford updated the marketing status report deleting the Team
prospect and adding a new computer industry prospect . Keith Ross,
corporate marketing representative, is meeting with a CRT company
next week and they have indicated an interest in Iowa. Carl Adrian
has provided a support package for Keith Ross to take with him on
a warm call with the company.
Marketing materials were presented in concept form. Schreurs and
Associates has been doing the State Economic Development Marketing
materials and Montford believes it will be advantageous to utilize
this firm. Schreurs should integrate a strong state presence in
the marketing material . Montford asked for input from the
committee after reviewing the concept materials . Rick Young
indicated that he feels it should be harder hitting. Bob Fahr
stated that it looks more like an annual financial report than
marketing material . Casey McLaughlin asked how would the material
be sent out . Montford indicated that after identification of the
company list then the mailer and other pieces would be sent
sequentially preparing for a warm call contact .
Chairperson Johnson asked "If Schreurs is the approved consultant
when are the materials anticipated to be sent out?" Montford
explained that he expects the first mailing to be ready around mid-
May. Rick Young asked if the marketing is getting the cart before
the horse or has the site progressed enough with consultants for a
project to be identified. Montford explained that the site plan is
essentially done but it isn' t available for view yet until it has
been digitized.
Montford agreed to provide additional copies of the airport master
plan to members of the committee.
Montford explained that the marketing strategy is to identify
individual targets and to follow up with personal contact .
Industries appropriate to the site plan will be the targeted
market .
Morris asked if Montford is the only developer working on the
project? Montford stated that he is the primary contact but other
developers such as Keith Ross will be involved.
City Attorney Walsh explained city policy for purchasing services .
There is a policy which requires competitive requests for proposal
to be solicited for projects exceeding twenty-five thousand
dollars . The request for proposal allows for selection based on
criteria other than price . However selection of a higher bid must
be justified. Bob Fahr asked about the need for a local preference
requirement . Walsh stated that it is easier to apply a local
preference to the request for proposal process when all criteria
can be analyzed in the award of contract .
Airport Area Development Authority
March 29, 1996
Page 2
It was moved by Fahr, seconded by Young to adopt the local
preference statement identifying the intent of the Airport Area
Development Authority to give local preference whenever possible in
the solicitation and award of contracts for work completed in
conjunction with the Iowa International Trade and Commerce Center
at the Waterloo Airport . Ayes : Seven. Motion carried.
The need to amend the budget to reflect the actual revenues raised
to date was discussed. Bob Heaton suggested that the committee on
policies and procedures approve the budget first . Chairperson
Johnson indicated that the committee had not yet met and the matter
was appropriately reviewed by the whole committee . It was moved by
Young, seconded by Fahr to amend the 1996 budget schedule to
$460, 000 which is the actual amount of funds available. Ayes :
Three . Nays : Anders, Taylor, Johnson, Heaton. Motion does not
pass .
Heaton stated he is not sure that enough time has been given to the
project of raising funds and maybe the committee should pursue
raising funds . He recommended not cutting the budget until later
down the road. Anders agreed with Heaton and indicated he would
speak to Mayor Rooff about raising additional funds . Walt
Montford, KREG, reported that he hasn' t identified any areas where
expenses can be cut but he is very cognizant of the need to remain
within the available funding.
It was then moved by Heaton, seconded by Taylor to make no
commitments to expend more funds than $460, 000 . Ayes : Seven.
Motion carried.
City Attorney Jim Walsh outlined the city' s purchasing policy and
steps to contract for products or services which exceed $25, 000 .
Montford reviewed the proposed ninety day budget and indicated that
no project except the foreign trade zone application would exceed
the city' s limit . Montford was directed to work with city staff
and seek requests for proposals for the foreign trade zone .
Walsh reported that his office will prepare the letters requesting
approval of the loan agreements by the boards which are
participating. Montford indicated that the foreign trade zone
expenses could create a shortfall but he will identify the timing
of the funding needs to provide hard figures on the additional
funds needed.
Montford is traveling to Des Moines to explore options with the
State of Iowa to identify infrastructure assistance funds . The
funding resources such as RISE grants or CEBA funding need to be
defined as possible sources of funds . Access to these types of
resources will be project driven. City Planner Temeyer explained
the possible choices for acceptance of RISE funds . The City could
apply for speculative funding and receive fifty percent of needed
funds or wait until the need is project driven. When a project is
identified then it can get approval within thirty to sixty days for
eighty percent of the funding needs after receiving approval from
the Department of Transportation.
The availability of sewer capacity was questioned. This is needed
before a wet industry is attracted to the site . Anders indicated
that a study has been done and there appears to be adequate
capacity. He will provide an update on the funding and placement
of the Northwest Interceptor. A report will be requested from
Claassen Engineering to identify capacity.
The next meeting date was set for Thursday, April 25th at 1 : 00 p.m.
With no further business before the committee it was moved by Fahr,
seconded by Johnson to adjourn the meeting at 2 : 35 p.m. Ayes :
Seven. Motion carried.
Susan Fangman
City Clerk
Airport Area Development Authority
March 1, 1996
1 : 30 p.m.
Large Conference Room
Members present : Chairperson Johnson, Taylor, Morris, Young,
Heaton, Fahr, Anders
Also present : Turner, Card, Petersen, Den Hartog, Lockard
It was moved by Morris, seconded by Anders to approve the agenda as
proposed. Ayes : Seven. Motion carried.
It was moved by Taylor, seconded by Young to approve the minutes
for the meeting of February 13 , 1996 . Ayes : Seven. Motion
carried.
Chairperson Johnson requested that the list of Airport Area
Development Authority members address and phone numbers be provided
to all members .
Walt Montford with KREG provided a sixty day master schedule to the
Authority members for their review and approval . The schedule
provides for assembling the team, project design, infrastructure
analysis, public financing report, incentive programs and
application for the foreign trade zone .
Rick Young asked who would be paying the consultant fees and
whether there would be a competitive selection process . Bob
Heaton responded that as part of the initial plan it was agreed
that it would be best to work with Koll' s consultants and to use
their business relationships to access the international contacts
needed. The marketing agreement does define that the consultant
fees for implementation of the plan and preparation of the airport
development are the responsibility of the city.
Tunis Den Hartog asked when was the effective date on the marketing
agreement . Chairperson Johnson responded that the date the Airport
Area Development Authority approved it was February 13 , 1996 which
is the effective date .
Jerry Anders asked Airport Commissioner Bob Petersen if RUST
Environment & Infrastructure would act as the engineering
consultant for the Airport . Petersen responded that RUST has
pulled out of the master plan development but will make available
all the information and records to the replacement firm. He stated
that the Airport will be going through the selection process to
replace RUST and will have five to six firms interviewing for the
position.
Walt Montford pointed out that the civil engineer used in this
phase has minimal involvement and his fees shouldn' t exceed $2, 000
for a minor review of the utility layout . The other members of the
team to be established include Langdon Wilson as the land planner,
Ralph Emerson for cost estimation, AdFax for public relations and
advertising, Kosmont & Assoc . for the public financial consultant
and Hughes as the foreign trade zone consultant .
Bob Fahr asked how the advertising firm was selected? Montford
explained that Koll' s past experience with AdFax has shown that
Chris Harshberger brings creative ideas and already has the past
knowledge base on the project so alleviates any learning curve .
Montford stated that after the team is assembled the project design
should take approximately a month and the details for the site such
as a drainage plan should be firmed up so no surprises will arise
during marketing and development . Montford stated that the
infrastructure interim budget estimates seem high. Montford
indicated that incentive programs and their guidelines need to be
identified by the Airport Development Authority and the city
council so that they may be used in marketing the project .
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Airport Area Development Authority
March 1, 1996
Page 3
site shouldn' t surpass incentives for the city' s industrial park
unless there is a specific need for that type of business at the
airport site . Bob Petersen proposed that if the request is for
free land, referrals should be made to the industrial parks but if
the airport provides an advantage of services to a certain business
then approve use at the airport .
Bob Fahr stated that he feels the purpose of the development was
stated to be to draw new businesses and jobs to the metropolitan
area and not to relocate existing business . Montford agreed that
the focus is new business but if an existing business is relocating
and would be an added attraction to the site they should be
considered. Montford requested that options be kept open on
incentives or relocation and any projects will be brought before
the Airport Area Development Authority for approval .
With no further business before the committee it was moved by Fahr,
seconded by Taylor to adjourn the meeting at 4 : 05 p.m. Ayes :
Seven. Motion carried.
Susan Fangman
City Clerk
Airport Area Development Authority
February 13, 1996
4 : 00 p.m.
Large Conference Room
Members present : Eric Johnson, Bob Heaton, Lyle Taylor, Jerry
Anders, Rick Young
Also present : Mayor Rooff, City Attorney Walsh, Don Temeyer, Ken
Lockard, Jim Lawrence, Carl Adrian, Walt Montford and Terry
Lorenzen.
Mayor Rooff announced his appointment of Eric Johnson as
chairperson of the Authority.
It was moved by Anders, seconded by Heaton to approve the agenda as
proposed. Ayes : Five. Motion carried.
City Attorney James Walsh recommended that a sub-committee be
established to recommend rules and procedures for the operation of
the Authority. The procedures would establish staff contacts with
the city, airport and KREG. Distribution of material and
establishment of financial policies should also be addressed by the
sub-committee. It was moved by Young, seconded by Heaton to
approve the establishment of a sub-committee consisting of Eric
Johnson, Rick Young and Ken Lockard for the purpose of recommending
rules and procedures for operation of the Authority. Ayes : Five .
Motion carried.
Bob Heaton proposed that fellow airport commissioner Bob Petersen
be approved as his alternate on the committee . Lyle Taylor
recommended Steve Brustkern as his designated alternate. It was
moved by Young, seconded by Taylor to receive and approve Bob
Petersen as alternate for Bob Heaton and Steve Brustkern as
alternate for Lyle Taylor in accordance with the ordinance. Ayes :
Five. Motion carried.
Bob Heaton is now absent from the meeting at 4 : 16 p.m. and his
alternate Bob Petersen replaces him as a voting member.
It was moved by Young, seconded by Taylor to receive and file the
communication from the City Clerk transmitting approval by the City
Council for the amended marketing and consulting agreement with
KREG Operating Company. Ayes : Five . Motion carried.
Moved by Anders, seconded by Johnson that "Resolution approving and
authorizing signing of the amended Marketing and Consulting
Agreement with KREG Operating Company for development of the Iowa
International Trade and Commerce Center" be adopted. Ayes : Five.
Motion carried.
City Planner Don Temeyer provided copies of schedule D, the
proposed budget referenced in the marketing agreement, to members
of the committee . It was recommended that this be adopted as an
interim budget until the full committee can review and recommend
line item appropriations for the overall budget . Montford
indicated that he would be bringing a schedule outlining
anticipated costs associated with the project to the next meeting.
The consensus of the committee was not to establish a budget sub-
committee but to develop the budget and cash controls through full
committee action. It was moved by Taylor, seconded by Petersen to
adopt a "Resolution approving the interim budget for a period of
sixty days for the Iowa International Trade and Commerce Center. "
Ayes : Five. Motion carried.
A resolution of support for the creation of an Airport Development
Authority and the proposed development plan at the Waterloo Airport
was received from the Evansdale City Council . It was moved by
Young, seconded by Petersen to receive and place on file the letter
of support from the City of Evansdale. Ayes : Five. Motion
carried.
31-1TJ ';TD
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