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HomeMy WebLinkAbout2009 BUILDING & GROUNDS COMMITTEE December 7, 2009 4:10 p.m. Council Chambers Members present: Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Steve Schmitt to authorize Russ Holven to excavate grounds on portions of city-owned property to search for antique pharmacy bottles. With no further business before the Council, it was moved by Greenwood, seconded by Steve Schmitt that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Carol Failor Deputy City Clerk BUILDING & GROUNDS COMMITTEE October 19, 2009 4:40 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Steve Schmitt that the proposal from Dave and Ellen Beck in the amount of$200.00 for the purchase of property located at 120 Argyle Street be approved. Councilperson Welper stated that he had a conversation with Mrs. Beck and she stated she understood my concern on following a policy that we adopted. Mr. Welper stated he explained to her that we treat everyone fair and that is the purpose of the policy. He stated Mrs. Beck was more than happy to sign a development agreement. Councilperson Getty stated the only thing you can put on the lot would be a garden. Councilperson Reggie Schmitt stated that he would be ok with selling it for $1.00, but we need a development agreement if they are going to build something on it. Mr. Reggie Schmitt stated they are a long ways away from the assessed value. He stated that if all else fails, then we will fall back to the sale of property guidelines. He stated that 70 percent of the assessed value is what it should be. Councilperson Welper stated that it is $2,268.00. Councilperson Reggie Schmitt stated that she has to be close to the $2,268.00 in order for us to stick to the policy that we established or a development agreement then. It should be no problem to put a garage on the lot, but that would require a development agreement and then she would buy it for $1.00. That would be fine, but none of that happened. He stated that he has no problem selling the lot for $1.00 if there was going to be a garage on it. He stated that if there is not going to be a garage on it, then we need to follow the rules and the lot would be up to 70 percent of the assessed value. Councilperson Welper stated that there is another problem here too. He stated if we sell it to them for $1.00 to build a garage, then they would be building a garage that would not bring in enough taxes to pay the lot. Councilperson Steve Schmitt stated that he is okay with selling it for $1.00 if they are going to build a garage on the lot, but we need a development agreement in order to do that. A vote was taken on the above motion with the following result. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Getty that the meeting be adjourned at 4:45 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Carol Failor Deputy City Clerk r � BUILDING & GROUNDS COMMITTEE October 5, 2009 4:35 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. That the proposal from Dave and Ellen Beck in the amount of$200.00 for the sale of property located at 120 Argyle Street be accepted. Prior to a vote on the above motion, the following comments were heard. Councilperson Welper stated that it was about 5 or 6 years ago that the city had no rhyme or reason as to how the city was selling city property. The Mayor agreed to a moratorium until the city could come up with a policy that was agreeable with everyone. A policy was put together and since that time, the city has not had any trouble with the selling of city property because people would know what the policy was. There has only been a couple of times since that time that there has been a problem. It lets the people know what they have to pay to buy the property. So in this case, $2,000.00 is below what the asking price is. There is no development done; its only a garden. It will not be taxable property and once the property is sold, it is the property of the citizens. Councilperson Getty spoke of the size of the property and how a house could not be built on the property. Councilperson Getty feels no reason why it shouldn't be used as a garden plot. The city couldn't build anything on the property. Councilperson Welper noted that if we follow the policy, that's what keeps this Council out of trouble. When we start changing the policy, that's when we get ourselves into trouble because we start treating people differently. Noel Anderson, Community Planning & Development Director, stated that the city has about 1,200 parcels, but not all 1,200 parcels are buildable parcels. Mr. Anderson stated that we almost have to look at each individually to a degree, yet at the same time keep the policy in place, but be flexible in accommodating according to the parcels. All of the parcels range in size. Councilperson Steve Schmitt spoke of how he appreciated and is understanding of Mr. Anderson's comments. He stated that the likelihood of this property ever producing taxable income for the city is very unlikely. Councilperson Schmitt stated that as long as somebody can use it, let's get it off the books. Somebody has to take care of it. We should look at these on a case by case basis and he would support selling this property to the Beck's. Councilperson Greenwood stated that he looked at the property. He re-stated their intentions of building a garage and the use of a garden. He sees no reason not to approve this. Moved by Greenwood, seconded by Steve Schmitt that the proposal from Dave and Ellen Beck in the amount of $200.00 for the sale of property located at 120 Argyle Street be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:40 p.m. Carol Failor Deputy City Clerk BUILDING & GROUNDS COMMITTEE September 21, 2009 4:05 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Steve Schmitt, seconded by Greenwood that the offer from Lockard Renaissance, LLC to sell and convey the Greenhill Road disposal parcel generally located at the southeast corner of University Avenue and Greenhill Road be accepted. Prior to a vote on the above motion, the following comments were heard. On September 2, 2009, the Building & Grounds Committee authorized Planning staff to send out Development Proposal Packets to interested commercial developers within the surrounding area of the potential sale of excess right-of-way associated with construction of Greenhill Road in the 1990s. The city owns 3.317 acres of excess right-of-way located at the southeast corner of Greenhill Road and University Avenue directly to the north of the John Deere Heath Center at 1015 South Hackett Road. The city had an appraisal done on the property in March 2007 by Valuation Services, which noted that the market value opinion at that time was $58,000.00. Before the request for approval to send out Development Proposal Packets on September 2, 2009, an offer was received from Lockard Renaissance, LLC on August 4, 2009, which would meet the minimum $58,000.00 asking price for the property. Michelle Weidner, Chief Financial Officer, inquired if there is a development agreement with Lockard Renaissance, LLC. Noel Anderson, Community Planning & Development Director, responded that there is not a development agreement because Lockard Renaissance, LLC submitted a bid in the middle of the process. Mr. Anderson noted that council would hold a public hearing on the sale of said property to Lockard Renaissance, at which time others could bid. Councilperson Getty asked if the property has been advertised for sale. Mr. Anderson responded that the city has not advertised the sale of this property at this time. Mr. Anderson noted that the property was surveyed and appraised and was offered to the original owners at the appraised price, and they were not interested in purchasing the property. The city recently acquired an utility easement from the Iowa Department of Transportation. Mr. Anderson stated that the city has incurred mowing costs, appraisal fees, etc. on the property and believes those expenses would be more than the sale price, so there probably will not be any reimbursement to the state. Councilperson Steve Schmitt inquired if this would be out of the norm because we do not have a development agreement. Mr. Anderson replied that the city has many different size parcels that we sell in different ways, sometimes using RFPs, other times going with the offer. If we think the parcel will draw proposals, the city sends out RFPs. Mr. Anderson asked if council would like staff to send out the RFP for this property. Councilperson Getty stated he has a problem with not letting the public know that the property is available for purchase. Councilperson Reggie Schmitt noted that it is because the offer we received is for the appraised value that we are not asking for a development agreement. The only question would be is someone else interested in purchasing this property. Councilperson Greenwood inquired if the committee approves this offer would it go to the full council. Mr. Anderson responded we are required to hold a public hearing on sale of public right-of-way. 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Moved by Steve Schmitt, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request from Manatt's to vacate, sell and convey a portion of River Road was reviewed. Noel Anderson, Community Planning & Development Director, reported that staff and Manatt's representatives have been working on what would be acceptable to both the City of Waterloo for future development and redevelopment of the surrounding area, as well as the current needs of Manatt's to operate a concrete plant from the abutting site. The city will vacate, sell and convey to Manatt's the portion on the map highlighted in yellow. The city will retain all the portions highlighted in green and red. The city will convey the portion in yellow to Manatt's for $1.00 and Manatt's will release any claim under Iowa Code Section 364.15. The city will reserve easements for sewer, water, utilities, etc. Manatt's will pay the cost of the survey to define the area to be conveyed. Staff believes this request should work to help an existing business continue to operate and improve their business from their current location, while allowing for future development on the Downtown Waterloo river front near the Tech Works Campus. Mr. Anderson noted that the Cedar Valley Tech Works Board met and requested some type of screening along the yellow area. He spoke with Carey Dariah and she felt they would be alright with the proposed map. Greenwood now present at 4:20 p.m. Councilperson Reggie Schmitt noted that when this request was first brought to the council, Manatt's were going to pay $1.00 per square inch and now they are paying $1.00 for the entire area. Mr. Anderson responded that Manatt's would have paid between $60,000 and $70,000, but the easement reduced that amount by 50 percent. In addition, the city attorney believes Manatt's may have some validity regarding Iowa Code Section 364.15. Councilperson Reggie Schmitt noted that selling the property to Manatt's for$1.00 avoids a future lawsuit. Moved by Steve Schmitt, seconded by Getty that the request from Manatt's to vacate, sell and convey a portion of River Road for $1.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:26 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 8, 2009 4:40 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Community Planning & Development Director for authorization to send out Development Proposal Packets for the sale of Greenhill Road Disposal Parcel generally located at the southeast corner of University Avenue and Greenhill Road was reviewed. This portion of right-of-way has the potential for future commercial/office development and it appears that this portion of right-of-way would not be needed for any future right-of-way purposes. The city recently received approval from the Iowa Department of Transportation, which owns the land to the east of the city property, for a utility easement which would allow the city to extend any necessary utilities from Flower Street to the west to serve any future development. The city had the property appraised in March 2007 by Valuation Services, which noted the market value opinion at that time was $58,000.00. Staff would require that the minimum asking price for the property be $58,000.00 for a bid to be considered. Moved by Getty, seconded by Steve Schmitt that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Getty that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 17, 2009 4:30 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request by Tim Troyer on behalf of Cory Troyer and Nermin Okanovic to vacate the 16'x120' platted public alley in Block 6 of Russell Heights Addition directly adjacent to properties at 1409 and 1415 West 11th Street was reviewed. Once each parcel is conveyed, each property owner would receive an 8'x120' portion of the alley. Staff has determined that the asking price for each half of the alley would be $811.20 and in order to pay off this amount through new property taxes within five years, both parties would have to construct $20,000.00 structures on their properties. Tim Troyer on behalf of Cory Troyer, 1415 West 11`h Street, is proposing to vacate the alley for the purpose of constructing a new detached garage on the property, which they note will have a new value of $9,000.00 to $12,000.00. Mr. Troyer has noted that although the new detached garage this is planned to be constructed would not have a new value of at least $20,000.00, they still intend to offer$1.00 for their potion of the alley, noting they are adding new taxable value to the property as well as noting they do not intend to remove the existing 240 sq. ft. shed on the property. Tim Troyer, representing his son Cory Troyer who is the owner of 1415 West 1 1th Street, explained that they have had problems with another property owner who lives south of Liberty. That property owner has not kept the alley clean, and they hope this will help with that problem. Nermin Okanovic, 1409 West 11`h Street has indicated that he intends to construct a new addition to the rear of his property, which would have a new value greater than $20,000.00, and he is requesting to purchase his portion of the alley for$1.00. However, Mr. Okanovic has noted he is not ready to begin construction of the new addition at this time, and if the new addition is not constructed within the timeframe as spelled out within the development agreement, he will pay the city the full asking price for the alley. Staff noted that both requests do not meet the Sale of Property Policy. Staff is recommending approval of the request to vacate the alley as the request would be putting an unusable portion of right-of-way onto the tax roll as well as allowing for new development to occur at these properties. Tim Andera, Associate Planner, distributed spreadsheets showing the taxes that would be paid over five years if they constructed structures with values of$9,000.00, $10,000.00, $11,000.00, $12,000.00 and $18,000.00. In order to meet the asking price of $811.20, each owner would need to build a structure worth at least $18,000.00. Mr. Andera explained that both parties have noted they have plans to close the current curb-cut for the existing alley and install new curb-cuts to serve new garages for their properties. Mr. Andera noted that the owner of property at 1415 West 11th Street is going to build a garage on the north side of the lot with access coming from a new driveway with a new curb cut, and Mr. Andera inquired if the curb cut would meet the criteria of the Sale of Property Policy. It was the consensus of the committee that the curb cut could be included to meet the Sale of Property Policy. The committee also asked that both parties be required to sign development agreements, and that language be included in the development agreements that if the new additions are not constructed within the timeframe, each would have to pay the asking price of$811.20. Moved by Getty, seconded by Steve Schmitt that the request by Tim Troyer on behalf of Cory Troyer and Nermin Okanovic to vacate the 16'x120' platted public alley in Block 6 of Russell Heights Addition directly adjacent to properties at 1409 and 1415 West 11th Street, subject to 31 31D AID pallog AoueN •paureo uoUoN •poomuaaJD :2uasgv •omI :saAV •urd L£:t paumofpe aq 2upaui atp WT.I fao Aq papuooas `uiunios anals Aq panotu sum lT `aalituzuzoo atl. aiojaq ssauisnq iagp.mJ ou ti IAk •pauJo uogoj •poomuaaJo :Tuasgy •om j :saXy •panozdde aq lsanbai plus lutp turtlos ana1s Aq papuooas ` uarj Aq panoJAI •uaniojq Aq lsanbal seiiugs u panoJddu iipuaoaz aan!u uzo3 spunoiD 2g 2uipimg oq •Acid sits ui auoiiue ao JIasulm m000 /ietu saunfui Jo saSutuep Aiue JOJ ssaiuueq Ailio Oq &uipioq luauzaaJ ssaituTTtl Plots t URIS slim uanloH JJ •ptmoJ2 alp aiolsai pinom ati `eaxe leinoia.I d glrm palaidumoo s! ati soup •thul Aigmou u uo anp ati. aitd pug `tpdap ui � o� £ 1noqu a.n? WIR saioq ,£X,£ $i) pinom palou suq uanloH rjAI •emoj Jo awls atln tuo.zj Si6I-9t78i wag sai oq Aiouumgd anbpue uo goxeasai 2uiop Xpuauno Si otim ` Jui2Omg a)t1JAi trim 2uplzom Si uanioi-j 1JA •pamatnaI sum sainoq Aoetu i qd anbuuu Jo' tioseas S 00J s mi j iseg put 0i 1SLg uaam1aq pails alotueoAs uo palrooi Atigiaua2 sapzadoid paumo-A(pio aargl uo puno.f2 Jo suo►pod uo aaunuoxa o2 uaniobj ssnli lsanbai at11 •paiueo uo!io1A •poomuaalo :luasgv •omj :saAiv •panozdde aq `palls to 2saM Siti .ioj no qmo aqT fiuipnioui pug sluatuaa. e luatudoianap Z a2ud 600Z `L I lsn2nd aafitutuo3 spuno.JO 7g 8u!pimg BUILDING & GROUNDS COMMITTEE July 27, 2009 4:20 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for remodeling of Code Enforcement/Maintenance office were reviewed: Bidder Bid Amount Crossroads Construction $10,984.00 S J Construction $ 8,831.25 It was the recommendation of the Building Official/Maintenance Administrator that the bid from S J Construction in the amount of$8,831.25 be accepted. Moved by Greenwood, seconded by Steve Schmitt that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for flooring in the basement of City Hall were reviewed: Bidder Bid Amount Michael Painting & Decorating $16,912.00 L & P Painting Company, Inc. $16,999.99 It was the recommendation of the Building Official/Maintenance Administrator that the bid from Michael Painting & Decorating in the amount of $16,912.00 be accepted. Moved by Greenwood, seconded by Steve Schmitt that said recommendation be approved. Ayes: Three. Motion carried. Moved by Steve Schmitt, seconded by Greenwood that the recommendation of the Police Chief to accept the bid from S J Construction in the amount of$9,694.01 for new overhead doors with openers to be installed on the east side of the Sycamore Building be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:22 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 13, 2009 4:35 p.m. Council Chambers Members present: Greenwood, Reggie Schmitt, Getty. Members absent: Steve Schmitt. Moved by Reggie Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Steve Schmitt, Getty. Motion carried. The request of Russ Holven to excavate ground on portions of city-owned property to search for antique pharmacy bottles was reviewed. Mr. Holven is working with Mike Burggraff of Fairfield, Iowa who is currently doing research on antique pharmacy bottles from 1846-1915 for the State of Iowa. Mr. Holven noted that he would like the opportunity to excavate portions of ground on ten separate city-owned properties to search for antique pharmacy bottles where it is known that a pharmacy once existed. Mr. Holven would dig 3' x 3' holes that are about 3' to 4' in depth and pile all the dirt on a nearby tarp. Once he is completed with that particular area, he would restore the ground as he found it. Mr. Holven would be required to hold the city harmless for any damages or injuries that may occur to him or anyone in his party. Moved by Greenwood, seconded by Reggie Schmitt that said request be approved. Ayes: Two. Absent: Steve Schmitt, Getty. Motion carried. Moved by Greenwood, seconded by Reggie Schmitt that the request of the Building Official/Maintenance Administrator for authorization to upgrade the Engineering, Planning, and Building Departments office areas at a cost of $24,946.00 be approved. Councilperson Greenwood questioned if the workstations were bid or if Mr. Cutwright is using the bids from the remodeling in the staff's area in the office of the City Clerk. Ayes: Two. Absent: Steve Schmitt, Getty. Motion carried. The recommendation of the Community Planning & Development Director to reject all bids and rebid the sale of property located at 2554-2556 Edgemont was reviewed. The following bids were received at the June 22, 2009 council meeting: Bidder Bid Amount W.C. Stokes $55,410 (would keep as a duplex for rent) Howard Allen $51,500 (would keep as a duplex for rent) Patricia Schlindwien $59,000 trade plus $28,000 (would keep as duplex for rent) Jeff Armstrong $30,000 (would be owner occupied) Rick Bauer E-mailed bid(would keep as a duplex for rent) After reviewing all qualified bids, it appears that not of the bids received met all the criteria. W.C. Stokes $55,410 (No financial information submitted) Howard Allen $51,500 (No financial information submitted) Patricia Schlindwien $59,000 Trade plus $28,000 (Trade did not meet appraisal numbers) Jeff Armstrong $30,000 (Did not meet minimum bid of$50,000) Rick Bauer(E-mailed bid, did not submit as required) Staff has been in discussion with the city attorney's office on this matter, and it was suggested that the city reject all bids due to the failure to meet the minimum bid specifications. Staff recommends re-bidding the sale of the property. John Schlindwien stated they met all the criteria of the bid, and he feels they would be the low bid. They own a piece property in the Young Arena area that they included for the trade. Mr. Schlindwien stated he feels this would be most advantageous for both parties. Mr. Schlindwien stated that staff said his bid did not meet the city's criteria because the appraisal on his property was not qualified as it is over 60 days old because it was done a year and a half ago. 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The petition says that the property owner on the other side of the lot does not keep up his house or lot to the same standards, and they believe it would be detriment to the neighborhood if he were allowed to purchase the property. Councilperson Reggie Schmitt noted that if two people want the same property, the city would split it in half allowing both parties to purchase half. If they can't agree to split the property then we have to go out for bids. Noel Anderson, Community Planning & Development Director, reported that the other property owner does not want to split the lot. Moved by Reggie Schmitt, seconded by Greenwood that the recommendation of the Community Planning & Development Director to develop proposal packets for the sale of the lot located at 325 Rath Street, with a minimum bid of$5,000.00 and a development agreement be approved. Ayes: Three. Absent: Steve Schmitt. Motion carried. With no further business before the committee, it was moved by Reggie Schmitt, seconded by Greenwood that the meeting be adjourned at 4:58 p.m. Ayes: Three. Absent: Steve Schmitt. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE July 6, 2009 4:45 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Greenwood, seconded by Steve Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Steve Schmitt that the request of Russ Holven to excavate the ground on portions of city-owned property to search for antique pharmacy bottles be approved. Mr. Holven was not at the meeting to answer questions about the locations he will be excavating. Moved by Greenwood, seconded by Steve Schmitt that this request be tabled one week. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Steve Schmitt that the request from Mike Narey and Doris Ruffridge to purchase 37.5' x 120' lot generally located west of 204 East 7t' Street be approved. The committee was informed that the correct address for the sale of property is 1020 Lafayette Street. Moved by Greenwood, seconded by Steve Schmitt that the above motion be amended for the sale of property located at 1020 Lafayette Street. The city owns the property west to the end of the block, six various shaped parcels that total 187.5' x 120'. This request is to purchase one parcel directly west of Mr. Narey's house. The 37.5' x 120' lot will be used to build a garage. Mr. Narey recently purchased 1020 Lafayette Street and is in the processing of renovating it. Mr. Narey's investment in the housing renovation is estimated to be approximately $57,000.00, with the garage addition estimated at $12,000.00, for a minimum total investment of$69,000.00. The Community Development Board reviewed and approved this request at their June 16, 2009 board meeting. The board recommended selling the parcel for $1.00 due to the partnership in redeveloping the neighborhood and the level of investment being made. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Steve Schmitt that the meeting be adjourned at 4:53 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE June 15, 2009 3:50 p.m. Council Chambers Members present: Greenwood, Reggie Schmitt, Getty. Members absent: Steve Schmitt. Moved by Reggie Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty, Steve Schmitt. Motion carried. The request by Manatt's to vacate River Road abutting their site at 84-170 West Mullan Avenue was reviewed. The request by Manatt's is to vacate, sell and convey a portion shown on the map for $1.00. The land has an assessed value average of$0.47 per sq. ft., so the asking price would be between $7,363.00 and $11,056.00. Per the Sale of Property Policy, there would be an easement on the vacated portion so it is eligible to reduce the amount by 50 percent or between $3,681.50 and $5,528.00. Manatt's rationale for the $1.00 offer price is consideration paid is Manatt's agreement not to seek compensation for loss of two driveway access points onto River Road, pursuant to its right under Iowa Code Section 364.15. The Planning Commission recommended to vacate the portion of River Road southerly of Manatt's northern-most existing entrance, subject to Tech Works wanting their half of that southerly portion. The TechWorks Board of Directors is requesting ownership of the maximum amount of riverfront space for future development consistent with the downtown master plan. In addition to the green or northern portion identified in the latest version of ownership, TechWorks also requests ownership of the west half of River Road adjacent to their property line, still allowing access to Manatt's property via the east half of the roadway. TechWorks would like significant screening to be installed along the newly designated property line and around the wash out pit area. Mark Rolinger, representing Manatt's, noted this is not what Planning and Zoning Commission recommended. Planning and Zoning Commission did not take any action on the green space. They said just vacate the yellow portion and Manatt's has the opportunity to acquire all unless the Cedar Valley TechWorks wanted half. The current map represents what Manatt's worked on so we would not have to address the green space later. Mr. Rolinger stated that if Manatt's is given all the yellow space, they will not ask for any of the green portion. TechWorks wants all the green portion and one-half of the yellow portion. The Planning and Zoning Commission gave TechWorks one-half of the yellow portion but nothing of the green portion. Mr. Rolinger stated that if TechWorks wants part of the yellow portion, then Manatt's wants part of the green portion. Mr. Rolinger stated the options before the council is to approve Manatt's suggested compromise or give Manatt's an opportunity to buy what abuts their property. Mr. Rolinger noted that the traffic pattern with trucks coming in and departing will create congestion. The compromise will allow Manatt's to use it as it was intended years ago. Mr. Rolinger stated that TechWorks' request for screening would be hard if working with the cement portion of the roadway. If working with the grass area, it would be much easier. If any of the yellow portion goes to TechWorks, it should stop at the extended corner. Mr. Rolinger stated he received a copy of the letter from TechWorks just ten minutes before this meeting. Manatt's has spent considerable amount of time putting together legal descriptions and Mr. Rolinger suspects they will be frustrated. Councilperson Getty now present at 4:10 p.m. Mayor Hurley asked if it is still the intention of the TechWorks Board of Directors to split one- half of the yellow portion. Steve Dust responded yes the board felt the split was good and also the green portion. To protect the riverfront, they also asked for additional property on River Road which they did not think would impede traffic. TechWorks feel they should do everything to emphasize the Riverfront and the campus and asked for screening for that same reason. )1z3l3 11!D aza)Iog iioueN •paizmeo uopoj, •piuzuos anais :luasgy •aazgl :spicy •ui•d OZ:1 m paumofpu aq Suiiaaui aq2 Imp AuaD Aq papuooas `uiunlos ai22oj Aq pawl"' sum ii `aauiuzuioo age azojaq ssauisnq zags ou g1im •paizzuo uoi2ow • iuzgos ana2s :ivasgy •aazgJ :saAy •Aauzolm Rio Om guzm 2isin oi. amp moiiu of paigei aq lsanbaz sigh Imp poomuaazD Aq papuooas `Uiuzgos ai2SaN Xq panoyAI •uoildo uu lou si Iis p 2uipal isnf puu ion alp 2ui22oen Imp pawls za&iloN '•TYq 'SI•ti9£ uopoas apo3 1moi 432 21ipz000e sjmueyAT o2 not suaduioo /cud of paunbaz aq pinom Alp ag2 s‘Uvuew o2 ssaOOB molly you saop pug samoun Rio alp3i Imp palms za2uiio)i ..rye •1.i Aanuoo lou Tsui lug `ipiadoid aril a22oen pinoo iipo aquug2 pmou uiuzgos a02aai uoszadiiounoD '00'I$zoj s,14muI,I o2 ii Ilas pug uoIssiuzuzo3 2uiuoZ pug 2uiuiurez5ozd `2u1UUeld alp Aq papuauzuiooaz se Aiodozd am aieoen am op si uoilsanb alp paiels poomuaazD uoszadpounop •lsanbaz sigh lzoddns 2ouueo all Ino Ii azag am 'pun pug `iipiadozd alp apinip o2 moil Jo uiopsim ag2 paw lou saop pue iCoilod Ai iadozd Jo ales s,Aio alp wow zaJJo is alp )Iuig2 lou saop aq palms poomuaaz9 uoszadliounoj '1i ure2ureuz o2 Apeaz are Amp apioap Amp Ii2un s)IzomgoaI zoJ pWoz alp daa3i o12nq `pBoz sU 1.1 asn 1ouuuo am BuiAus iou si aH •1! amoun iou pinogs am pue puoN .zan[J JO 1101103S 2U11 SUi Iureuz 40 aq2 siaaj puu Apadozd alp Aq anozp aq palms ,cUag uoszadiiouno3 •aai2iuzuzo3 spunozD 7g 2uipling alp azojaq aumo isanbaz alp Agm si goigm Aoilod Apadozd Jo ales alp pan iou saop goi4M aoueAanuoo pug uoi22oun alp zoJ )Izomzadud paituigns sell s‘jeuulAI •auil e mazp zaSugoji •iyAl iuiod auo 12 pug `pawoen aq Lupinoo pue pinoo wqm passnostp uo!ssiuzuzo3 2uiuoz pug Buiuzuzi USozd `Buiuueid am imp paIou `zo2oaz!Q 2uauzdoianaU 7g 2uiuueid AItunuiuioD `uoszapud iaoN •umo2umop alp 2uipiinq an /Cagm aligm uoi211zado sjueid Imp grim phis JO asiou Aug 32U291111 o2 sIuWm s)IzomgoaI ZaRed 600Z `S I a mf aapiuiuzoJ spunoij 7g 2uipling BUILDING & GROUNDS COMMITTEE June 8, 2009 4:10 P.M. Council Chambers Memberspresent: Chairperson Getty, Greenwood, Steve Schmitt. � Moved by Greenwood, seconded by Steve Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Noel Anderson, Commun'�ty Planning & Development Director, reviewed the request by Manatts to vacate the River Road abutting their site at 84-170 West Mullan Avenue. The Planning Commission recommended to vacate the portion of River Road southerly of Manatts northern— most existing entrance. Manatts said its essential for their business to have use of Lot 3. Staff recommended against the vacation and conveyance of River Road for the Manatts site redevelopment/expansion,as the Downtown Plan notes the redevelopment of this area. As the actual vacation and conveyance process will require an exact legal description, staff that it would be beneficial to all parties'',to discuss this request with this committee prior to sending the request to the full council. Mark Rolinger noted that!the discussion with the city and Cedar Valley Tech Works started at least a year ago to acquire Manatts, but couldn't agree on price or a relocation site. Manatts concluded the discussion and has spent $500,000 for a new spot for their business, and it is no longer about negotiating a purchase price with the city. The city has had road closed signs for months, and Manatts has bad two access sites they have not been able to use. Manatts proposed that River Road be vacated and the right of way be conveyed, with one-half to Manatts and one- half to the Tech Works. Tech Works was not in favor of Manatts rebuilding, but they did not want to take it. Manatts joist wants to be treated as everyone else with city property abutting their property. Mr. Rolinger stated that' the resolution adopted by the Planning and Zoning Commission addressed the portion of 'ver Road which lies south and east of the line on the map given to the Planning and Zoning co ission. It was initially moved that said portion of the roadway be vacated and the entire va ated parcel be conveyed to Manatts. After discussion, the Planning and Zoning Commission ended the resolution to require that Cedar Valley Tech Works be given an opportunity to cquire the west half of vacated River Road. If Cedar Valley Tech Works does not accept the conveyance, the entire parcel is to be conveyed to Manatts. Planning and Zoning did not addre s the portion of River Road that lies north and west of the line on the map. If Cedar Valley Te h Works will consent to the city conveying all of the vacated right of way south and east of th line on the map to Manatts, Manatts will release the city from any claims to the vacated po ion of the River Road right of way lying north and west of the line drawn on the map and o the conveyance of said vacated right of way to Cedar Valley Tech Works. Mr. Rolinger st ted this resolution makes sense for all parties. Cedar Valley Tech Works has very little to g in by accepting a deed to the west half of vacated River Road south of the line on the map. It w 11 add little or no value to Lot 3 and will increase Cedar Valley Tech Works maintenance resp nsibilities. The formal vacation of the portion of River Road lying north and west of the line on the map can be deferred until Cedar Valley Tech Works is ready and willing to accept a conveyance of the real estate. i Mr. Rolinger noted that Manatts owns the former Ad-Fax building, which creates a nice buffer between Young Arena ant other downtown buildings. The new concrete mixing plant has less noise and dirt, its cleaner and more appealing to the eye. i Councilperson Steve Schmitt stated that what he is hearing is that the potential for any negotiations has come an gone. Mr. Rolinger responded that is correct, as Manatts has spent over $500,000 for the foundation on the site and is past the point of no return. Mayor Hurley noted that ithe Cedar Valley Tech Works Board meeting is tomorrow to discuss this proposal. A represen ative from Cedar Valley Tech Works stated that they are not in favor of Manatts plan to rebuil , but plans for the future use by Tech Works so it would be best to TPDD AID 1ta)Jog icounN •pa!1mo uouoyAI •aazul :saicv •urd £E:y w pauanofp* aq Bugaaut auk i qp iC1.1aD iq papuooas `Uiutuos anals panout sum n `aaniututoo age aiojaq! ssauisnq Jaupnj ou g2!M •pat."uoUow aazgl :saAV 'loam ago JoJ paigin aq iu it sup. Tem 1liu qos OARS Aq papuoaas `poonnuaa D Cq panow •alts .tang all JO 1.110 asn umuttxnut 132 of a}jtj pp-tom sxtopA goal •kpadoid aguqds you pu0 p sodoid ,smuuw pdaaan Z aaed 600Z `8 a''f aailiutuzo3 spunoig 2g Butpitng BUILDING & GROUNDS COMMITTEE June 1, 2009 4:35 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Noel Anderson, Community Planning & Development Director, reviewed the sale of city-owned property located at 2554-2556 Edgemont Avenue. The city acquired the property through Iowa Code 657A, which grants cities the power to take possession of dilapidated and abandoned homes. The intention is to sell 2554-2556 Edgemont Avenue as it is in reasonably good shape and can be rehabilitated and put back on the tax rolls. The property is a two-family duplex, with an assessed value of $87,110.00. The Housing Committee suggested an 'as is' minimum bid price of $50,000.00. The successful bidder would be required to sign an acquisition contract giving them 12 months to have the home rehabilitated and an occupancy permit required. Councilperson Cole stated she has concern with the minimum bid price of $50,000.00 as she feels there needs to be some process other than just a price. Councilperson Getty asked if the city could require a time frame to rehabilitate the property or it would revert back to the city. Mr. Anderson stated that language can be put in the development agreement giving the purchaser a time line for completion of rehabilitation of the property. The proposed RFP will outline criteria to be met to include offering price and immediate plans for the property. Moved by Steve Schmitt, seconded by Getty to approve sale of city-owned property located at 2554-2556 Edgemont Avenue. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Getty that the meeting be adjourned at 4:40 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 18, 2009 4:45 p.m. Council Chambers Members present: Greenwood, Steve Schmitt. Members absent: Getty. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to move forward with remodeling plans for the Street Department office area, including flooring, drywall, restrooms, entry doors, etc. was reviewed. The office area at the Street Department has not been remodeled in over 20 years. The single-pane windows are not very energy efficient, the office restroom is in bad shape, and the heating and air conditioning system needs to be upgraded to an energy efficient system. Moved by Steve Schmitt, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for flood repairs for the basement of City Hall, including flooring, walls, furniture, painting, etc., was reviewed. The flood of 2008 affected the public access studio, code enforcement and maintenance offices and the storage area in the basement of City Hall. The Building Official/Maintenance Administrator is requesting authorization to develop plans and specifications for: 1. Install flood mitigation sump pits and pumps. 2. Remodel the office area of Code Enforcement and Maintenance. 3. Install a new efficient air handler for the area. 4. Carpet and paint the Public Access Studio. 5. Shelving for storage areas. 6. Install new epoxy flooring. Moved by Steve Schmitt, seconded by Greenwood that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:49 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 4, 2009 4:45 p.m. Council Chambers Members present: Chairperson Harold Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Steve Schmitt that the request of the Building Official/Maintenance Administrator for authorization to seek bids for flooring for the Planning and Zoning area on the second floor of City Hall and the Human Resources office at the Carnegie Annex be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of proposal from Aable Pest Control for installation and monitoring of the Sentricon terminate control system at the Library at a cost of$5,688.00 was reviewed. Aable Pest Control indicated that there are at least five colonies of 15-20 thousand terminates. In order to move forward with complete treatment, the installation of a Sentricon system around the exterior of the library is necessary. The Sentricon system is a continuous termite control system to rid the ground of the termites. The total cost is $5,688.00 to install and monitor the system for a full year. Moved by Getty, seconded by Steve Schmitt that said request be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, gave an update on the basement of City Hall. Mr. Cutwright will be meeting with FEMA officials this week to discuss mitigation for the basement. We will install the same type of flooring in the hallway as we have at the Five Sullivan Brothers Convention Center, then move forward to the public access studio area. Bids will be sent out for the remodeling of the code enforcement offices. No work has started on the flooded areas as Mr. Cutwright is working with FEMA to put in some kind of sump pump station to eliminate the flood water in the future. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:50 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 27, 2009 4:35 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for phase two of the Waterloo Police Department's crime Lab remodeling project were reviewed: Bid Amount Bid Amount Bidder Remodeling Cabinets Crossroads Construction $10,972.00 S.J. Construction, Inc. $14,369.33 Dimensions $12,995.70 Office Concepts LTD $17,155.12 It was the recommendation of the Police Chief that the low bid in the amount of$10,972.00 from Crossroads Construction for the remodeling and the low bid from Dimensions in the amount of $12,995.70 for the cabinets be accepted. Moved by Greenwood, seconded by Steve Schmitt that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Steve Schmitt, seconded by Greenwood that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 6, 2009 4:55 p.m. Council Chambers The meeting was called to order at 5:02 p.m. Members present: Chairperson Getty, Greenwood, Steve Schmitt. Moved by Greenwood, seconded by Steve Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for drain renovation at Byrnes and Gates Swimming Pools were reviewed: Bidder Bid Amount ACCO Unlimited Corp. $18,728.00 Chester Pools $47,730.00 Century Industries $59,200.00 The Virginia Graeme Baker Act passed in October 2007 requires all pools and spas meet the criteria and specifications established by the Act. The criteria includes either vacuum breakers for the suction side of the pool filtration or drain modification so children cannot be held down by the suction of water flow through the system. The renovations must be completed by July 1, 2009. It was the recommendation of the Building Official/Maintenance Administrator that the low bid from ACCO Unlimited Corp. in the amount of $18,728.00 be accepted. Moved by Greenwood, seconded by Steve Schmitt that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Steve Schmitt that the meeting be adjourned at 5:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 16, 2009 4:40 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Police Chief for authorization to seek bids for remodeling of the Crime Lab processing rooms was reviewed. These rooms are used to process evidence collected from crime scenes. The improvements include: flooring, ceiling tiles, painting, cabinets, counter- tops, plumbing, electrical and carpentry work. Councilperson Steve Schmitt asked if there has been conversations with Black Hawk County or the City of Cedar Falls regarding collaboration of these services. Tom Jennings, Police Chief, responded about three years ago there was conversations with Mayor Hurley and the Board of Supervisors, but no results from those conversations. Moved by Steve Schmitt, seconded by Getty that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Steve Schmitt that the meeting be adjourned at 4:43 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 20, 2009 4:55 p.m. Council Chambers Members present: Chairperson Getty, Steve Schmitt. Members absent: Greenwood. Moved by Steve Schmitt, seconded by Getty that the'Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Getty, seconded by Steve Schmitt that the request of Antioch Baptist Church to purchase the lot located at 317 Oneida Street for $800.00 for future expansion of their parking lot be approved. The city acquired the property located at 317 Oneida Street through the 657A process in September 2008. The property has been torn down and is available for sale. The remaining parcel of land is 47 x 142 or 0.153 acres. The lot does not meet current minimum lot width requirements but is considered a lot of record making it a legal non-conforming parcel. According to Black Hawk County, the land has an assessed value of$3,780.00. Antioch Baptist Church currently owns property on both side of 317 Oneida Street. The two lots at the corner of Oneida and Jackson Streets are hard surfaced and are being used for parking. Noel Anderson, Community Planning & Development Director, reported that Antioch Baptist Church will sign a development agreement that improvements will be completed within two years. Councilperson Steve Schmitt stated that there yvpuld only be one other lot in that block not owned by Antioch Baptist Church. CouncilpersonSteve Schmitt noted that the offer does not meet the city's Sale of Property Policy and asked if there is a history of other property sold for amounts not meeting the policy. Mr. Anderson replied that in the past we have vacated areas for churches, but this is probably the first lot. Councilperson Steve Schmitt asked if Willie and Barbara Jordan had been contacted, and Mr. Anderson replied they have not been contacted. Councilperson Reggie Schmitt stated he does not feel the city should sell this lot for less than the $3,780.00 accessed value. The city has demolition costs of between $5,000.00 and $6,000.00 to demolish the building on the lot. Councilperson Reggie Schmitt noted that the committee had reviewed an offer from Roosevelt Roby for a different lot that was below the assessed value, rejected his initial offer and accepted the accessed value offer. Councilperson Hart asked about the city's current infill plan for structures that the city demolishes. Mr. Anderson replied that staff is putting together a packet of information to present to developers. Councilperson Reggie Schmitt stated that if the city owns two lots on the same block, we offer them to the Waterloo Housing Authority and Habitat for Humanity. Mr. Anderson noted that the lot is narrow, but is buildable:, A vote was taken on the above motion with the following result. Ayes: None. Nays: Getty, Steve Schmitt. Absent: Greenwood. Motion failed. Councilperson Getty requested that staff send a letter to Antioch Baptist Church requesting that they submit another offer. With no further business before the committee, it was moved by Steve Schmitt, seconded by Getty that the meeting be adjourned at 5:05 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk