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HomeMy WebLinkAbout2006 BUILDING & GROUNDS COMMITTEE December 4, 2006 4:30 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for exterior lighting at the Regional Training Center was reviewed. The lighting will focus on the training area around the confined space building, the exterior burn area and the railcar training area. The lighting would be provided by two poles with three heads. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Fire Chief for authorization to install new projectors, screens and wireless microphones at the Emergency Operations Center was reviewed. Homeland Security funding will be used for the equipment. The equipment includes two ceiling mounted projectors, two permanently mounted screens, two wireless microphones, with feedback suppression equipment. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Kincaid, seconded by Welper that the meeting be adjourned at 4:33 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 6, 2006 4:45 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Grout Museum to vacate, sell and convey for $1.00 a 3.5 foot right-of-way located on West Park Avenue between Washington Street and South Street for expansion of the Grout Museum was reviewed. The area to be vacated has a total of 999.4 square feet. The vacation is to accommodate the proposed expansion of the Grout Museum, which is proposed to include a retaining wall and steps that would abut the public sidewalk along Park Avenue which would extend 3.5 feet into the public right-of-way. The property abutting the area to be vacated has an average assessed value of$0.68 per square foot, so the portion of the street to be vacated has a total value of $679.59. The Sale of Property Policy states that a commercial/industrial parcel that is unbuildable may be sold for less than the total value if it is determined to have little or no value. The portion to be vacated is for a retaining wall due to the sloping site conditions in the area. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of Carl and Susan Spathe to purchase a city-owned lot adjacent to 225 East Mullan for $100.00 was reviewed. Mr. and Mrs. Spathe currently own a vacant lot adjacent to the city- owned lot. The lot would allow them to establish a display and storage area for their existing landscaping business. They plan to build a 40x60 metal building with concrete floor and restroom on the lot they currently own and establish a landscape display area on the lot to be purchased from the city. The two lots will be fenced in with access to the site from the alley. This request does meet the city's Sale of Property Policy. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The offer from Jerry Weekly to purchase the former Hedges buildings located at the northeast corner of East 8th and Sycamore Streets fro $2,500.00 was reviewed. Mr. Weekly has offered $2,500.00 for the buildings as he will incur moving and rebuilding expenses for the buildings to be moved to his salvage yard site at 104-110 Court Avenue. The placement of the buildings at the salvage yard site will need to be approved through the special permit process. The city acquired several land parcels near the East 8th Street and Sycamore Street intersection. As part of this, the city acquired the two metal pole buildings previously owned by the Hedges family. The council recently approved the development agreement with David Deeds and Cedar Valley. Restoration & Development to build new homes on the site. The city is required to have the buildings sold or demolished from this site as pat of the development agreement. The expected savings in demolition costs is $6,000.00. Moved by Getty, seconded by Welper that the offer from Jerry Weekly to purchase the former Hedges buildings located at the northeast corner of East 8th & Sycamore Streets for $2,500.00, be approved, subject to Mr. Weekly moving the buildings within 60 days after receiving the moving permit, and if Mr. Weekly does not receive the proper permits the city will withdraw its offer. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 23, 2006 4:45 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request by Action Sign to purchase city-owned property generally located at the southwest corner of West l 0t" and Jefferson Streets for $1.00 to build a new 40' x 72' building was reviewed. The sale of this property would be for the relocation of Action Sign. Action Sign currently rents space at 1715 Jefferson Street and is looking to expand and construct a new site. The site is located within the Highway 218 Design Review Board Corridor, so any new building will need to meet design requirements. The building costs are estimated at close to $90,000.00 and a $63,000.00 building would pay the assessed value of$13,860.00 in an eight-year period. The applicant will probably apply for the CURA exemption for three years at 100 percent to meet the Sale of Property Policy. With the expansion, Action Sign may hire three additional employees. The property will be conveyed by Quit Claim. Action Sign is proposing to start the project either late fall 2006 or early spring 2007. A time line for completion of the project will be put into the development agreement. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 16, 2006 4:50 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids to install alarm system and video cameras at the Five Sullivan Brothers Convention Center was reviewed. The Center has been broken into five times over the past two years. The repair of doors, ceilings, etc., has cost the city over $9,000.00 in repairs because of damage to the building. The estimated cost of the alarm system and video camera system is $22,000.00. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of Change Order No. 1 in the amount of $30,650.00 for Five Sullivan Brothers Convention Center Equipment Upgrade was reviewed. The scope of the work as outlined in the bid document prepared by Gilmor and Doyle for Phase I of the Five Sullivan Brothers Convention Center mechanical equipment upgrade is about 90 percent complete. However, during the process of replacing the new equipment, additional valves have shown to be failed or near-failed condition. Johnson Controls has submitted Change Order No. 1 for the replacement of all additional defective valves and rectifying several air handler conditions that were not spelled out in the document prepared by Gilmor and Doyle. The total cost of the additional work, labor and material is $104,890.00. There are four items that need immediate attention before we get into the heating system. Hot water pumps 1, 2 and 3 and heat exchanger butterfly isolation valves and triple-duty valves that are leaking internally need replacing. It was the recommendation of the Building Official/Maintenance Administrator that Change Order No. 1 in the amount of $30,650.00 for work to be performed by Johnson Controls be approved for these repairs. The additional valve replacements are on the chilled-water side of the system, and Building Maintenance staff will work with those valves through the winter months. Bond funds are available for this work. Moved by Welper, seconded by Kincaid that said Change Order No. 1 in the amount of $30,650.00 be approved. Ayes: Two. Nays: Getty. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, discussed treatments required for closed loop systems for heating and cooling systems for city buildings. In November 2003 the city entered into a 30-month contract with Kriss Water Treatment to maintain proper water quality in all closed loop heating and chilled water systems in City Hall, Five Sullivan Brothers Convention Center, Center For The Arts, Carnegie Annex, Fire Stations #1,#6 and #8, the Library and Young Arena. Cooling towers are located at City Hall and Young Arena. The 30- month contract was for $51,000.00. This cost included all chemicals, pumps, feeders and monthly testing. The Kriss contract expired on June 30, 2006. Jay Tech, Inc. of Minneapolis, Minnesota was hired at a cost of $17,000.00 per year to inspect and test all the city building systems to get an expert analysis of the condition of the city's closed loop systems and cooling towers. Mr. Cutwright is requesting to spend up to $20,000.00 per year with JayTech, Inc. to implement their treatment system along with cooling tower service programs. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 25, 2006 3:50 p.m. Council Chambers Members present: Chairperson Kincaid, Welper. Members absent: Getty. Moved by Welper, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Waterloo Bucks and UNI Panthers for authorization to erect a hitting facility at Riverfront Stadium was reviewed. Dan Corbin, General Manager of the Waterloo Bucks, reported the facility would be a walk-in batting cage, with netting to stop foul balls. They are looking for a sponsor to pay for the facility. Paul Huting, Leisure Services Director, reported there are plans to put advertisement on the roof on the first base side between the party deck and the parking lot inside the stadium, and it could be a beer company. Mr. Corbin reported it would be one big ad for a three year period. After three years, if the company does not wish to continue the advertisement, they would be responsible for painting it. Mr. Huting asked the committee if this request is approved to make it subject to following the city's building code and supervision by the Leisure Service staff Moved by Welper, seconded by Kincaid that said request be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the City Planner for authorization to dispose of two metal pole buildings previously owned by the Hedges family was reviewed. The city acquired several land parcels near the East 8th Street and Sycamore Street intersection. As part of the land acquisition, the city acquired the two metal pole buildings previously owned by the Hedges family. Staff would like to open them up for sale. The Planning office has had multiple contacts asking about the buildings and will work to send out word to contractors in the area of their availability. The estimated cost for demolition would be $2,500.00 to $3,000.00 each. The sale of the buildings would save the city money in demolition costs. Staff believes a straight bid procedure to the highest responsible bidder will work for this project. Moved by Welper, seconded by Kincaid that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Kincaid, seconded by Welper that the meeting be adjourned at 4:01 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk T BUILDING & GROUNDS COMMITTEE September 18, 2006 4:55 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The sale of two lots generally located near the southwest corner of Shaulis Road and Foulk Road was reviewed. The lots are connected to Lloyd Randall Park, but appear and function as lots between other homes in the immediate vicinity. The majority of other land along Foulk Road was sold for lots prior to the establishment of the park. The Leisure Services Commission recommended staff proceed with the sale of the lots. They noted there would still be access points to the park from Foulk Road. Staff has developed a Request for Development packet to offer the lots for bid. The city is placing a minimum bid of $15,000.00 per lot if the bidder is willing to enter into a Development Agreement to construct homes upon the lots. A minimum bid of$30,000.00 per lot will be required if the bidder wishes to purchase the lots outright. The lots will need to be platted and staff will also plat them for a potential bike trail along Shaulis Road in the future, as well as check elevations to the flood plain. Moved by Welper, seconded by Getty that staff be authorized to proceed with the Request for Development Proposals for sale of said lots. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Kincaid that the meeting be adjourned at 5:03 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 14, 2006 4:30 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Karlton Dyke for the city to vacate, sell and convey for $550.00 a portion of the alley behind Locke Avenue was reviewed. The area to be vacated is 16' x 50' for a total of 800 square feet. It has been City policy to vacate entire segments of right-of-way to avoid creating dead-end right-of-ways. This request would only vacate a portion of the alley; however, the portion of the alley to the east has already been vacated. This request to vacate the additional portion of the alley would shorten the existing dead-end. The property abutting the area to be vacated has an average assessed value of $2.71 per square foot; therefore, this portion of the alley has a total value of$2,168.00. There is overhead electric in the alley and an easement will need to be retained. The Sale of Property Policy allows the asking price to be reduce by 50 percent if an easement is required, creating an asking price of $1,084.00. The applicant is offering $550.00, which does not meet the Sale of Property policy. The applicant is requesting to purchase the alley for less than the asking price due to the uniqueness that the average price per square foot is inflated by an abutting commercial property, which has a value of$3.87 per square foot. If only the value of the applicant's property was used in the calculation, the area to be conveyed would have an asking price of $612.00. The Planning, Programming and Zoning Commission recommended approval of the vacation subject to the retention of an easement as there is no present or anticipated future public use of the right-of-way and the vacation would not affect traffic conditions or the neighborhood. This item was approved by the Building & Grounds Committee on August 7, 2006 and brought back to the committee at the request of Councilperson Welper. Councilperson Welper noted that when he was first elected to the council, there were a lot of requests for the city to sell city- owned property and no guidelines to follow. Councilperson Welper stated the Sale of Property Policy was adopted, and since we have had the policy there have been no problems, and he feels the reason is because the council doesn't deviate from the policy. Councilperson Welper stated the $550.00 offered by Mr. Dyke does not meet the policy. Moved by Welper, seconded by Kincaid to accept the $612.00 price as recommended by staff. Aric Schroeder, Senior Planner, explained how staff arrived at the $612.00 asking price. Councilperson Gunderson stated there is a tree on the property that is just about falling down and the city should be responsible for removing it. Paul Huting, Leisure Services Director, reported it is the adjacent property owner's responsibility to remove the tree unless the alley is blocked. The city does not do routine pruning in alleys as the adjacent property owners are responsible. If a tree is dead, determined dangerous and on city property, city staff would remove it. Councilperson Gunderson noted that Mr. and Mrs. Dyke just built a $200,000.00 home and are paying city taxes. Councilperson Gunderson recommended Mr. and Mrs. Dyke's request to purchase this portion of the alley for$550.00 be forwarded to the full council. Diane Dyke stated they built a new house and did not know they were building beyond city code. Mrs. Dyke stated by purchasing the alley they will bring the property into code, so there would be no problems if they ever wanted to sell the house. Councilperson Welper stated he is not against selling the property to Mr. and Mrs. Dyke, but he believes the price should be $612.000 according to the city's policy. Karlton Dyke stated he feels they have made a fair offer to purchase the property for $550.00, as it is not being used for anything at this time nor are any taxes being paid. Mr. Dyke stated they are just trying to be responsible, and maybe the $550.00 would help with maintenance of the X1?D va)iog Xouum •paumo uopoN •aan :saXv •ui•d s},:}, pauinofpu oq 2upootu aril 1�q1 Xuog Xq papuooas `aadiaM Xq panoui sum 1! `aauituuioo aril oiopaq ssauisnq iacpinj ou qi'p •patina uopoJAi •XUaD `p!uou!N :sapid •uopriapisuoo JoJ iiounoo iin3 au101 papium.io3 put panoidde aq anuand aloog puniaq ,Cajp oq Jo uoiliod oo occ$ .ioj Ianuoa pug iias `a2toun o1 /c1io aril aoj a)JAQ uolizu?i Jo isanbaz ati1 pigour) Xq papuoaas 'Alpo panoJAi •popuT uoiloJA •41a° `ptreau!N :siceN •iadiom :saXy 2utmoiioJ otp trim uoilotu anoqu aril uo 1.133T1 SUM Non V jju1s Aq papuatuu1ooa1 00719$ au1 puu 00.0SS$3o.zajjo aiatil uaamlaq aoua.iajjip 00•Z9$ Xiuo si a.iatil palou aN,CQ •siw •aotid iin3 aril pied 1ou srq auoauios aIagm J1p aril lnotOno.igi Xogod aq1 01 saouWpIn uaaq anuti oiatp sanatiaq aqs palms aNXQ •sari •siaquretio jiounoo Z a2ud 900Z `tit 1sanV oomunuo3 spunoao ag 2utpiing BUILDING & GROUNDS COMMITTEE August 7, 2006 4:05 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Lamar Advertising to extend its lease for the billboard located at the corner of 11th Street and Black Hawk Street was reviewed. The current lease runs through June 2008 at a cost of$400.00 per year. Lamar Advertising presented five options for renewal of the lease. City staff recommends Option #3, which would be a ten-year lease with a 3 percent escalator per year, starting at $900.00 per year and increase 3 percent yearly. Moved by Getty, seconded by Welper that Option #3 extending the lease with Lamar Advertising for the billboard located at the corner of 11 th Street and Black Hawk Street be approved. Ayes: Three. Motion carried. The request of Karlton Dyke to vacate, sell and convey for $550.00 a portion of an alley located behind 1942 Locke Avenue was reviewed. The area to be vacated is 16' x 50' for a total of 800 square feet. It has been City policy to vacate entire segments of right-of-way to avoid creating dead-end right-of-ways. This request would only vacate a portion of the alley; however, the portion of the alley to the east has already been vacated. This request to vacate the additional portion of the alley would shorten the existing dead-end. The property abutting the area to be vacated has an average assessed value of $2.71 per square foot; therefore, this portion of the alley has a total value of$2,168.00. There is overhead electric in the alley and an easement will need to be retained. The Sale of Property Policy allows the asking price to be reduce by 50 percent if an easement is required, creating an asking price of $1,084.00. The applicant is offering $550.00, which does not meet the Sale of Property policy. The applicant is requesting to purchase the alley for less than the asking price due to the uniqueness that the average price per square foot is inflated by an abutting commercial property, which has a value of$3.87 per square foot. If only the value of the applicant's property was used in the calculation, the area to be conveyed would have an asking price of$612.00. The Planning, Programming and Zoning Commission recommended approval of the vacation subject to the retention of an easement as there is no present or anticipated future public use of the right-of-way and the vacation would not affect traffic conditions or the neighborhood. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, reviewed CIP funding repair projects. The projects include: flooring on the second floor, Council Chambers ceiling repair, Carnegie signs and basement floor repair at an estimated cost of $46,600.00; improvements to the Five Sullivan Brothers Convention Center at an estimated cost of $474,951.00; Police Department remodeling in the lab area in the basement and the wellness room at an estimated cost of $25,000.00; repair/replacement of roofs at City Hall, Fire Department, Center For The Arts and the Library at an estimated cost of$145,00.00; Byrnes and Gates Pools renovation at an estimated cost of $82,000.00; ADA compliance projects for the Kimball Avenue pedestrian walkway, hardware and emergency lighting, the stadium and Gates Pool at an estimated cost of $179,800.00; asbestos removal at the City Hall Council Chambers and City Hall basement floors at an estimated cost of $9,600.00; replacement/repair of Library boiler/AC and windows at an estimated cost of $260,000.00; concrete project at Fire Station #1 and new generators at an estimated cost of $123,000.00; East Avenue Parking ramp repairs at an estimated cost of $185,000.00; a waste oil containment for the Central Garage facility at an estimated cost of $7,500.00; a security system and air handler system for Young Arena at an estimated cost of $43,000.00. The request of the Building Official/Maintenance Administrator for authorization to repair Level "A" in the East Park Avenue ramp at an estimated cost of$176,000.00 was reviewed. In April 2006, the city contracted with Earth Tech to assess the extent of repairs needed to bring the East Park Avenue ramp to a satisfactory level of repair. The summary report prepared by Earth Tech includes an assessment of the ramp's deterioration, the cost of repairs and recommendations. A total cost of$1.67 million is needed to stabilize the ramp. Recommendations are that "A" level N''DD /CID vallog Xouum •paiin o uopoj, •aaztj t, :sai(d •urd t£:I, pau.znofpu aq 2upaaui alp Imp zadjaM Xq papuooas `Xnag Xq panow suns 1! `aafTu1uzoo azojaq ssautsnq .134wg ou pM •po u 1 o uo!low •aazta :sai(d •panozddd aq lsanbaz pros Tem icuoJ ,Cq popu000s `zadtaM ,iq panoyAt '00'000`9L t$ 3o zoj lsoo uBIsap luaozad u `00.000`09 t$ Ielol szrodaz „y„ aq j •szrodaz a}upouuuz000r o� palsnfpu aq of paau tiinn 2utpun3 (HD •moiio3 uuo Z-D puu t-D `Z-g `I-g •XltttouJ auk Jo Aiz2alui tuznlonps alp pm pap )(alp asnuoag atgissod su uoos su palatduioo aq molls szrodaz Z a2ud 900Z `L lsand aafliunuoD spunato ag 2uippng BUILDING & GROUNDS COMMITTEE July 24, 2006 4:40 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Kincaid that the request of Pat Rooff of Pat's Auto Salvage for the city to vacate, sell and convey for $1.00 a portion of an alley and Lowell Avenue south of E. Mitchell Avenue and to purchase city-owned property generally located along the flood control levee be approved. The area to be conveyed is approximately 44,321 sq. ft. and based on the average assessed value of abutting property originally had an asking price of$11,312.00. The applicant had the property appraised in July 2005, with an appraisal value of $1,300.00. The applicant is requesting to purchase the areas for $1.00 and feels that the request will meet the Sale of Property Policy when deductible costs are subtracted from the appraised value. In a letter from the applicant's attorney, it notes deductible costs including demolition of a building and surveying costs. The applicant has not yet provided an estimate on the cost of the survey but has noted that the cost of building demolition alone exceeds the appraised value. Councilperson Getty commented that Mr. Rooff has been out of compliance for many years, and that Mr. Rooff will say he needs this land to come into compliance. Mr. Getty stated that last week he visited Pat's Auto Salvage and noted there were 22 cars illegally parked. Eric Johnson, attorney representing Pat Rooff, stated Mr. Rooff said he is having problems buying this property from the city. Mr. Johnson stated he understands Mr. Rooff has a history and litigation with the city as he disputes he is not in compliance, which is the heart of the litigation. Mr. Johnson listed several reasons why the city should move forward with Mr. Rooff's request. The cars parked outside of the fence are on city property which is a liability for the city. The city could use this as an incentive because Mr. Roof says he needs to be in compliance. Mr. Johnson suggested the city approve a one-year contract with Mr. Rooff, and if after one year Mr. Rooff is not in compliance, the city could take the property back and not deed the property to him. If the city sells the property to Mr. Rooff, it would eliminate the city's liability and give Mr. Rooff no excuse not to be in compliance. Councilperson Welper commented that Mr. Rooff says he is in compliance right now, but then says if the city gives him the property he would be in compliance. Mr. Johnson commented Mr. Rooff says he believes he is in compliance, but according to the city's policy he is not in compliance. Councilperson Welper noted that council members say once Mr. Rooff is in compliance they would be willing to approve this request. Councilperson Gunderson noted he also visited Pat's Auto Salvage, and there were 18 cars parked on the city street that were in different forms of demolition. Councilperson Gunderson commented that Mr. Rooff is not raising the value of the property as he is just going to build a fence. Councilperson Gunderson stated Mr. Rooff has been out of compliance for a couple of years and has not been licensed by the city. Chase Auto is like night and day compared to Pat's Auto Salvage. Councilperson Gunderson stated he would not approve this request if it is placed on the council agenda. Councilperson Gunderson stated the city is just asking Mr. Rooff to come into compliance. Councilperson Gunderson commented the city would like to work with Mr. Rooff, but he will never approve this request until Mr. Rooff cleans up his property. Following comments a vote was taken on the above motion with the following result. Ayes: None. Nays: Kincaid, Welper, Getty. Motion failed. yta)Iog Iiout?N •pot.uuo uogoj, •aaagj :saXv •ut•d SS:i7 pautnofpt? oq 2ugaaw aqe fail pump' ,Cq papuooas `1adloM Xq panotzt sum `aauiuuuoo alp aiojaq ssou!snq Jogi.tnj ou tpM •pat.uno uotuoj,t •ooJgJ, :soXv 'paiqul aq 00'001$ -toy anuand urlinw 1s.ng SZZ luaot?fpt? paluool Xliuioua2 poi pauMo-Xuto asrgoind o� otpouds uusns put? I.reD wag lsanbaa pus mil iodlaM Xq papuooas `XUaD Xq panolAi •;sanbai stgD aauttutuoo alp palsoSSns 1aXatuaJ •ay\I •gptoMsu.nj o� waoefpu nail? Ieto.taunuoo ut pamol si X i doid aqj •uuld alts >; Sutpniout `saglagds agl tuo.IJ Hupp IeuotTtppt? JOJ 2ugtuM Si "pis W4 paut jdxa `JoToanu luatudolanaU puu 2utuuuid XituntuuzoD `iaAatua1 uou •paMatnaJ sum 00'001$ .toJ anuand uulinN isug SZZ o� luaoufpn pawooi illeiauaa To' pauMo-Xlto asugoind aqpands uusns pun Iat?0 jo lsanbai agZ Z and 900Z `17.Z 1inf as tut1UoD spunoio a8 2utpitng BUILDING & GROUNDS COMMITTEE July 10, 2006 4:55 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Loras Schaefer to purchase for $1.00 city-owned vacant land generally located next to the Habitat for Humanity site, across from Johnson's Bakery, to build approximately 3,000 sq. ft. building was reviewed. Mr. Schaefer is looking at constructing a new commercial building on the lot for construction this season. The city acquired the lot as a part of the West 6tn Street relocation project. Since State/Federal funds were used, reimbursement would need to be calculated for the sale of the property. Mr. Schaefer is planning to construct an approximate 3,000 sq. ft. building on the site. The building would have a metal façade, metal roof, with a two color design. The building would have an angular corner for the main entryway, with a squared overhang above the doorway. The building would contain five overhead doors on the less visible site, as well as approximately 5,000 sq. ft. of paving. This site is 28,008.02 sq. ft. in size and is assessed at approximately $53,000.00. The city has owned the parcel for a number of years and incurs annual mowing costs on the lot. This sale would bring a new commercial building to this corridor. Councilperson Welper noted that Mr. Schaefer had a tree trimming service and used his personal property for storage of equipment. Councilperson Getty asked what date will Mr. Schaefer be required to complete the construction and suggested the city put a completion date in the agreement. Councilperson Welper stated he believes Mr. Schaefer will start building as soon as possible because a year ago the Board of Adjustment gave him one and a half years to complete the move. Councilperson Greenwood asked if the sale follows the sale of property guidelines and if a cash flow analysis has been completed by staff. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:59 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE June 26, 2006 4:20 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Planner for approval of request of Bob Huff of Action Garage Company to lease for $1,500.00 per month, 7,810 square feet cold storage space on city-owned property located at 327 East 3rd Street was reviewed. The city acquired the building that once housed Chemlawn located at 327 East 3rd Street as part of the Downtown Redevelopment Plan. Bob Huff of Action Garage Company is requesting to lease approximately 7,810 square feet of cold storage space for the purpose of storing equipment related to his business as well building walls for future garages. Mr. Huff has agree to rent the space for $1,500.00 per month, which is approximately .19 cents per square foot. The remodeling of the building for the market place is not expected to move forward at this time. The lease would be month-to-month with a 30-day notice. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of John Rooff to purchase for $1.00 a vacant lot generally located along Cottage Street approximately one block from the new Walter Cunningham School of Excellence was reviewed. The Community Development Board recently awarded funds for the development of infill housing in the city. One of the recipients of funding was John Rooff. Mr. Rooff has recently gone through local and state approvals for Enterprise Zone incentives for development of four new homes. Mr. Rooff has secured three lots for development of the first three homes and is working to acquire a city lot for the fourth home. The city lot is a vacant parcel of land acquired by the city in 1967, along Cottage Street, approximately one block from the new Walter Cunningham School of Excellence. The lot is 43'x142' for a square footage of 6,102 sq.ft. The lot is a buildable lot and has an assessed value of$2,150.00. Mr. Rooff is requesting to purchase the lot for $1.00 as he would be building a home upon the lot, with an estimated value of $100,000.00. The home would pay back the taxes within the 8-year timeframe in accordance with the Sale of Property Policy. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the council, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE June 19, 2006 4:50 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The preliminary Request for Proposal form for the Cedar River Neighborhood In-Fill Housing at the northeast corner of East 8` Street and Sycamore Street was reviewed. The property is located across from the two new houses built by David Deeds. The RFP will allow qualified development firms or private individuals an opportunity to submit a proposal to develop new single family homes or other compatible residential developments. The Community Development Department will be pursuing a similar process on the two lots adjacent to this parcel, 1002 and 1010 Lafayette Street. The Request for Proposal will be placed on the June 26, 2006 council agenda to set a date of hearing for July 13, 2006. Don Temeyer, Community Planning and Development Director, stated four to five homes could be built on these lots or the developer could propose to build row houses similar to what David Deeds is building on East 7th Street and Lafayette Street. Moved by Welper, seconded by Getty that the Request for Proposal form for the Cedar River Neighborhood In-Fill Housing at the northeast corner of East 8th Street and Sycamore Street be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 22, 2006 3:40 p.m. Council Chambers Members present: Chairperson Kincaid, Welper. Members absent: Getty. Moved by Welper, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The agreement with the National Guard to lease land generally located north of the National Guard facility along Airport Boulevard at MidPort Industrial Park was reviewed. The city currently leases some land to the National Guard for $1.00 for a multiple contract for the outside storage equipment along the easterly edge. The National Guard is renovating and adding onto their site at 3106 Airport Boulevard. As a part of the renovation, the National Guard is working to expand their parking area and would like to expand to the north of their current site. The lease agreement would allow the National Guard to construct a parking lot on the southerly 125' of the city-owned parcel to the north of their site. The parking lot would be maintained by the National Guard and would be available for shared use by a company developing the city-owned lot that remains. The agreement allows the National Guard to provide the parking they need, and it would create a parking lot area that could be used in a shared maintenance agreement with the National Guard and allow a company to build on the site while lessening their own costs for parking lot construction. This request has been reviewed and approved by the Airport Board and the Planning, Programming and Zoning Commission. The lease would be for 25 years for $1.00. The city lot to the north is approximately eight acres in size and would still leave approximately 5.8 acres available for industrial development. The agreement would have to be approved by the full council at a public hearing. Moved by Welper, seconded by Kincaid that said agreement be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Kincaid that the meeting be adjourned at 3:43 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 8, 2006 4:50 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for kitchen equipment/ovens for the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Wilson Restaurant Supply $12,742.00 Martin Brothers Distributing $12,748.75 Edward Don & Company $14,202.50 The low bid by Wilson Restaurant Supply is lowest by $6.75. The oven quotes included manual controls with a continuous pilot. It is the recommendation of the Building Official that the bid from Martin Brothers Distributing for the Vulcan Hart ovens in the amount of $12,748.75 be accepted. The Vulcan Hart ovens come standard with solid-state computer controls and electronic spark igniters. Moved by Getty, seconded by Welper that request of the Building Official/Maintenance Administrator to upgrade kitchen equipment/ovens at a cost of$12,748.75 for the Five Sullivan Brothers Convention Center be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:54 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 1, 2005 4:55 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for a bathhouse hot water heater at Gates Swimming Pool were reviewed: Bidder Bid Amount McDonald Supply $3,867.29 Plumb Supply Co. $3,913.33 It was the recommendation of the Building Official/Maintenance Administrator that the low bid from McDonald Supply in the amount of$3,867.29 be accepted. Moved by Getty, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for repair to electrical control panel for the waterslide pump at Byrnes Swimming Pool were reviewed: Bidder Bid Amount Scott's Electric, Inc. $3,898.86 KW Electric Inc. $3,730.00 It was the recommendation of the Building Official/Maintenance that the low bid from KW Electric Inc. in the amount of$3,730.00 be accepted. Moved by Welper, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Welper that the request of the Building Official/Maintenance Administrator for authorization to purchase approximately 25 gallons of paint from Chester Pools at an approximate cost of$1,500.00 be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 24, 2006 4:35 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Cedar Valley Restoration & Development to locate temporary signage on city- owned property near the UNICUE building and adjacent parking lot along East 6th Street for advertisement of the Water Street Flats development site was reviewed. The location of signage for sale and advertisement of property is a permitted use and would be temporary while the sale of the condominium units is pending. The sign would not impair the vision of any intersection or access point as this is a one-way street. The proposed sign would be 50 sq. ft. in size. Staff recommends to proceed with the understanding by Cedar Valley Restoration & Development that the removal of the signage would be necessary if it were deemed necessary for development of the site, and that the signage location is temporary as to the sale of the units. David Deeds, Cedar Valley Restoration & Development, distributed copies of pictures of the sign and the proposed location of the sign. Mr. Deeds reported that the sign would be at this location from two to five years or as long as they are selling the property. Mr. Deeds stated he felt this would be a great way to inform the citizens of the project, and it would give the city a little publicity for its investment in the project. Mr. Deeds indicated the sign could be put in the ground using cement or just put in the ground without cement depending on the committee's preference. Councilperson Getty indicated he was concerned that approving this request could open the door for others in the city wanting to put signs on city property. Mr. Anderson noted this sign would be similar to the one that was allowed for the Winterbottom property. Moved by Welper, seconded by Kincaid that the request of Cedar Valley Restoration & Development to locate temporary signaghe on city-owned property near the UNICUE building and adjacent parking lot along East 6t Street for advertisement of the Water Street Flats development site be approved. Ayes: Two. Nays: Getty. Motion carried. The request of the Building Official/Maintenance Administrator to approve the professional services agreement with Earth Tech to assess the extent of repairs and develop specifications and details for repairs to the Park Avenue Parking Ramp was reviewed. Over the past two years, the Park Avenue Ramp has experienced deterioration that is affecting the structural integrity of the ramp and the safety of cars and people in the ramp. Chunks of concrete have dislodged and fallen to the deck below. The professional services agreement would give the city an approximate cost of the project. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 10, 2006 4:50 p.m. Council Chambers Members present: Welper, Getty, Kincaid. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Kincaid. Motion carried. The request of Willard Frost to lease approximately 20 acres of land generally located at the southwest corner of Bishop Avenue and Martin Luther King Jr. Drive to use for farming purposes was reviewed. Councilperson Kincaid now present at 4:51 p.m. The city owns approximately 20 acres of land located at the southwest corner of Bishop Avenue and Martin Luther King Jr. Drive. There are some smaller parcels, about 9 acres total, along the railroad tracks on the east side of Bishop Avenue. This land is available for industrial development. The city acquired the land from the Waterloo Industrial Development Association (WIDA) for continued expansion of the Northeast Industrial Park. Willard Frost, who has the rights to lease other farming areas in the Northeast Industrial Park area, has approached the city about leasing this area. Mr. Frost currently pays $90.00 per acre to lease the other areas. These areas have not been farmed in the past ten years. The 20-acre site has had extensive overgrowth and dirt and fill moved within it for the original Martin Luther King Jr. Drive alignment. The other areas are also overgrown with scrub trees and weed growth. Mr. Frost is proposing to enter into a one-year lease with the city to farm these areas for free. Staff believes this to be a fair proposal as this initial year lease will require Mr. Frost to do extensive clearing of trees, overgrowth, etc. and disking of the sites. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of Michael Cook to renew a one-year lease agreement for $300.00 for two parcels of land generally located on the south side of Martin Luther King Jr. Drive to use for farming purposes was reviewed. The two parcels were acquired for right-of-way purposes for Martin Luther King Jr. Drive and total approximately six acres. Mr. Cook would like to renew his lease for the property for the 2006 farming season. Mr. Cook is offering $300.00 per year, which is the same as last year. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids to remove and replace the exterior stairs at the Carnegie Annex building was reviewed. The stairs leading to the historical section of the Carnegie Annex are in need of replacement. In 2004, a few of the steps were temporarily repaired for safety reasons, and they have again become unsafe and have been barricaded. Moved by Welper, seconded by Gunderson that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:55 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 27, 2006 4:55 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that that Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from Gene Dettmer to vacate, sell and convey for $1.00 a portion of Utica Street between Dawson Street and a public alley just east of Columbia Street was reviewed. A development agreement would be signed by Mr. Dettmer for the redevelopment of the existing residence at 826 Columbia Street with a minimum increase in taxable value of$40,200.00. The public right-of-way was formerly a portion of Utica Street between Dawson Street and a public alley just east of Columbia Street. The applicant had previously requested to purchase the property for $1.00 without a development agreement, which request was tabled by the Building and Grounds Committee on July 14, 2003. The minimum increase in taxable value of $40,200.00 will allow the increased taxes, based on the improvements, to repay the $2,829.00 assessed value for the area to be conveyed within an eight year time period, which would meet the sale of property policy. Upon inspection of the area, staff did determine that there are accumulations of junk and debris on the property in violation of the Code of Ordinances. Mr. Dettmer has indicated that the junk will be removed. The Planning, Programming and Zoning Commission recommended approval of the vacation on July 1, 2003 as there is no present or anticipated future public use of the right-of-way and the vacation would not affect traffic conditions or the neighborhood. Gene Dettmer, 826 Columbia Street, stated he is working on cleaning up the junk and debris, and that he is interested in improving the property but not doing extensive remodeling to the house. Mr. Dettmer stated he will remedy the junk and debris to the satisfaction of the council. Councilperson Welper stated he is satisfied with what Mr. Dettmer is doing, and Code Enforcement will take care of the unwanted items. Councilperson Getty stated he is concerned with the cars and junk on the property, and he feels the property is worth more than $1.00. Councilperson Getty stated he would like Mr. Dettmer to clean up the property and then come back to the committee for approval. Mr. Dettmer explained he has a lot of construction material on the property that probably isn't up to code, but he will take care of it. Mr. Dettmer indicated he will clean up the junk and debris within ten days. Moved by Gunderson, seconded by Welper that the request of Gene Dettmer to vacate, sell and convey for $1.00 a portion of Utica Street between Dawson Street and a public alley just east of Columbia Street be approved. Ayes: Two. Nays: Getty. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 6, 2006 4:35 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Director of Cultural & Arts Commission for authorization to install mural banners on the three tiers of the East Park Avenue ramp along East Lafayette Street was reviewed. Former New Orleans artist, Richard Thomas who relocated to our community after the Katrina disaster, is creating the design. The original paintings will be owned by the Waterloo Center For The Arts collection, and the vinyl banner reproductions will be produced for public display. These banners will wear better and can be easily maintained. The printing, framing and installation of the banners will be done by a professional sign company hired locally. The banners will be easily viewed from 4th Street as well as from Lafayette Street. The cost for Mr. Thomas' services is $13,000.00 which will be paid using bond funds, and the cost of the supplies will be paid using a grant. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Director of Cultural & Arts Commission for authorization to donate the pillar from the sign to the west of the Center For The Arts building and three pillars stored by Leisure Services to the Arboretum was reviewed. The sign at the Center For The Arts building was put up many years ago and its location has never been very effective as you are able to read it only after you are headed up the hill and over the bridge. It also lists the Center For The Arts building as the Waterloo Recreation and Arts Center. The three pillars stored by Leisure Services are not currently being used for anything. The Cedar Valley Arboretum and Botanical Gardens at Hawkeye Community College is planning a new turn-around/drop-off at the existing entry off Orange Road. The updated garden plans call for a pergola at this location as a focal point and location to recognize the many financial donors to the Gardens. The plan is to use the four columns as the basis for the structure. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Kincaid, seconded by Welper that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE February 20, 2006 4:00 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of Change Order No. 2 in the amount of$7,515.76 for work performed by Michael Painting in conjunction with Five Sullivan Brothers Painting and Wall Finish Project was reviewed. In September 2005, the Finance Committee approved a contract with Michael Painting at a cost of$15,270.00 to refinish many areas of the Five Sullivan Brothers Convention Center. Rooms 10-13 had many surface problems that needed repairing before painting. The walls around the room partition had been structurally damaged over the years, which were repaired. The acoustical panels on the wall disintegrated when they were taken off the wall to recover. Two walls were finished by laminating sheet rock to the block walls and covering the rock with the acoustical fabric. Moved by Welper, seconded by Getty that said change order be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 23, 2006 4:15 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for Mechanical Upgrade, Phase II, for the Five Sullivan Brothers Convention Center was reviewed. The condition of the existing equipment has been documented from the original report from Gilmor and Doyle/Johnson Controls. The energy savings from the upgrade is going to be used to retire the investment debt. The study generated by Gilmor and Doyle/Johnson Controls outlined real savings that will be realized through use of specific equipment. To that end, this is a product specific request for proposal for those items that will deliver maximum savings. Because of the complexity of the project, no partial bids will be accepted due to the potential of jeopardizing the business case of using savings and credits to retire the bonds. This item will be placed on the full council on February 6, 2006 to set date of hearing for March 6, 2006. In 1997 the city invested $249,176.00 installing the Direct Digital Communication system at the Five Sullivan Brothers Convention Center and in 2004 added an additional $119,444.00 in digital- controlled valves, along with making the system web based. To that end, the specifications are product specific. The bidder will not be allowed to mix and match products to create a hybrid system. Lou Cutwright, Building Official, reviewed the background on Phase I and Phase II for the Five Sullivan Brothers Convention Center. A question was asked concerning whether the city has held the hearing on the sale of bonds for this project. The Chief Financial Officer will review the bond question. If the bond hearing has been held, this project can move forward. Moved by Welper, seconded by Getty that this item be forwarded to the full council to seek bids and hold the hearing on March 6, 2006, subject to the sale of bonds for the project. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Kincaid, seconded by Welper that the meeting be adjourned at 4:37 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk y �t BUILDING & GROUNDS COMMITTEE January 9, 2006 4:00 p.m. Council Chambers Members present: Chairperson Kincaid, Welper, Getty. Moved by Welper, seconded by Kincaid that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids to update workstations in the City Clerk's Department was reviewed. The Building Official/Maintenance Administrator has been working on improving the front counter workstation in the City Clerk's office so it will be ergonomically correct for working with customers at the front counter. A proposal has been received for that workstation. The addition of the new workstation will give a very disjointed, non-pleasing appearance to the public of the rest of the area in the City Clerk's office. The Building Official/Maintenance Administrator is requesting authorization to develop plans and specifications to refurbish the City Clerk's office with five ergonomically correct work stations, with new carpet, and to enlarge the Chief Financial Officer's office. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:05 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk