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Home My WebLink About2003 BUILDING & GROUNDS COMMITTEE December 15, 2003 4:25 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for approval of plans for a new Dog Park to be located near the intersection of Ansborough Avenue and Campbell Avenue and authorization to move forward with construction of the park subject to fundraising by S.P.O.T. was reviewed. Paul Huting, Leisure Services Director, reviewed the final design for the dog park, as submitted by Hellman Associates, Inc. Traffic is not expected to increase in the residential area as the traffic for the park will stop before entering the residential area. The S.P.O.T. group will raise funds for the cost of the fence, shelter and drinking fountain. There will be a contained system for the waste, and S.P.O.T. group will be responsible for the clean up of the waste. Chris Handfelt updated the committee on fundraising efforts by S.P.O.T. Hoover and Central are holding a "Cans for Canines" to raise funds for the water fountains, which will cost approximately $2,000.00. Tim Minnatt is donating the concrete for the walkways and cement pads for the fountains. Ms. Handfelt has proposed that the Catholic Schools hold a "Jean Day" with the funds collected to be used for the cost to build the shelter. Kingsley is going to help raise funds for the playground equipment for the dogs. Councilperson Welper stated that a resident in the area is concerned about the type of fence that is going to be used, as she currently has a white fence around her property. Ms. Handfelt reported that S.P.O.T. looked into fencing other than the proposed chain link fence. The cost to purchase the white fence is more than double the chain link fence, with an estimated cost of $22,000.00. Ms. Handfelt stated that they are concerned that the white fence would be an open billboard for graffiti and would make it hard to see into the park area. Ms. Handfelt stated these concerns were discussed with the neighbor, and a picture of the fence was mailed to her. Mr. Huting reported that the city's insurance provider has suggested the 6 foot fence, and that other cities are using a 6 foot fence. Mr. Huting reported that they are proposing a green or black vinyl coated chain link fence. Councilperson Hurley suggested vines could be planted to hide some of the fence. Mr. Huting commented that the insurance company recommends the park have a wide open view. Mr. Huting reported that approximately three acres of property will be used for the park. The park will be divided into two areas, one area for the large dogs and one area for the small dogs. Ms. Handfelt stated that membership to the park will require the dog owners to furnish proof of shots. The users will be required to help police the area, and volunteers will be utilized to clean up the park. A daily fee will be required. Mr. Huting stated that the city currently mows the area and will continue to mow the area once it is a dog park. Noel Anderson, City Planner, reported that there is a big grade differential so the fence won't be seen from some areas. Mr. Anderson suggested a 5 foot fence rather than a 6 foot fence because of the deer. Mr. Huting will review with the insurance carrier as to whether a 5 foot fence can be used. Moved by Welper, seconded by Greenwood that the request of the Leisure Services Director for approval of plans for a new Dog Park to be located near the intersection of Ansborough Avenue and Campbell Avenue and authorization to move forward with construction of the park subject to fundraising by S.P.O.T. be approved. Ayes: Three. Motion carried. 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Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to replace sliding glass doors at the Waterloo Public Library at a cost of$11,536.00 was reviewed. The main entrance doors at the Waterloo Public Library are approximately 25 years old. The complete door system was rebuilt approximately eight years ago. The system has failed several times over the past years, resulting in unsafe conditions to the public and the building. The operator, door slide arms, etc. are completely worn out. Proposals were requested from Taylor Inc. of Des Moines, Iowa and Rogers Automated Entrances, Inc. of Altoona, Iowa. A proposal was received from Rogers Automated Entrances, Inc. in the amount of$11,536.00. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. The request of Whitaker Foods to purchase a portion of Gayle Drive between Joy Drive and Rainbow Drive for $3,000.00 was reviewed. The request would allow for Whitaker Foods to continue operations at its present location, with the availability of putting up further security measures as required by its customers. The area to be vacated is currently used as a driveway area for Whitaker Foods with some equipment located near or on the right-of-way to be vacated. The abutting property has an average assessed value of$1.12 per sq. ft. The area to be vacated is approximately 10,260 sq. ft., which would equate to an asking price of $11,491.20. If the acquisition of the property raised the value of Whitaker's site by this amount, it would amount to an increase in taxes of$438.00 per year, or $175.00 per year to the city. This would amount to a five-year repayment of$2,190.00, or $875.00 to the city. Staff has been working to determine where the property lines lay for legal descriptions of the areas to be conveyed. It was discovered that there is a sewer line within the area to be vacated, which would require that an easement be retained over the portion to be vacated, making the requested area unbuildable. Whitaker Foods Inc. has requested to lower the amount offered from $5,000.00 to $3,000.00 for the property. The property is not usable by anyone else and would benefit an existing business. The Sale of Property Guidelines does allow for the offering price to be lowered based on the retention of easements. Noel Anderson, City Planner, stated that the abutting property owners, except for Northland Oil and one property owner, have taken possession of their portion of the property. Whitaker Foods is paying for the purchase of the property and is conveying the abutting property owners their portion for $1.00. Councilperson Welper stated he feels that the city has made concessions on the sale of this property to Whitaker Foods by reducing the asking price by one-half. Whitaker Foods is now asking the city to further reduce the asking price when nothing has changed since the first offer. Moved by Welper that the request of Whitaker Foods to purchase a portion of Gayle Drive between Joy Drive and Rainbow Drive for$3,000.00 be denied. The motion died for lack of a second. Councilperson Greenwood stated he supports sale of the property to Whitaker Foods for $3,000.00 as it is pretty much worthless to anyone else and the property owners will maintain the property. Don Temeyer, Community Planning and Development Director, stated that the easement precludes Whitaker Foods from ever building on the property which reduces the value of the land. Moved by Greenwood, seconded by Getty that the request of Whitaker Foods to purchase a portion of Gayle Drive between Joy Drive and Rainbow Drive for $3,000.00 be approved. Ayes: Two. Absent: Welper. 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spunoJO 7s, 2uspimg Building& Grounds Committee December 8, 2003 Page 3 initial site plan study looked at the possibility of developing angled parking as part of the street, but was rejected over safety concerns. At the same time, a plan was developed which would provide 40 parking spaces for faculty in a dedicated lot within the boulevard. Parking for parents and visitors would be provided on Prospect Boulevard. An area for parent pickup and drop off along Prospect Boulevard is indicated. A school bus drop-off area would be developed along Sunset Boulevard to separate the bus drop-off from vehicle drop-off. The boulevard green space has been used for PE classes throughout the school's history. The school is proposing fencing an area to provide a safer recreation environment while children use that green space. The fence being proposed would be a steel picket style, in keeping with the more historic nature of the neighborhood. The fence would also serve to channel pedestrian access to the school to the crosswalk area designated. Rerouting of the boulevard to increase the site was considered; however, the initial estimate to reconstruct the street was over $210,000.00, which does not fit the budget for renovation of the school. It was also felt that the money could be better spent on additional property procurement to develop recreation areas. Mr. Broshar indicated that there have been no responses from the neighbors on the proposal to use Prospect Boulevard. Councilperson Hurley stated that the calls he has received indicates that the neighbors are concerned about the anesthetics and impact on the homes because of the parking. Councilperson Hurley asked why they need 40 parking spaces and stated he does not remember them using the boulevard green space for PE classes. Councilperson Hurley asked if use of the boulevard is a make or break for Kingsley. Mr. Broshar responded that it was felt it was better to use the extra money for the school than paying more for parking. The cost to reconstruct the street would be $210,000.00 plus cost for the parking. Mr. Broshar stated that the number of parking spaces is somewhat related to what they have done at the other schools. Councilperson Getty stated that he also has received calls from neighbors. Councilperson Getty stated that it seems as if the school administration decided to keep the building without looking at issues such as parking. Mr. Broshar responded that the issues were discussed between the city and the school about the importance of keeping the school, and the city would work with the school to help keep the school at the present location. Mr. Broshar stated that if they cannot develop a site plan that is acceptable, he does not know what will happen. Don Temeyer, Community Planning and Development Director, asked that the school district meet with the neighbors. Mr. Temeyer stated that the city has always supported keeping Kingsley School at the present location, but this extra parking is not required to keep the school at its present location. The request of the Community Planning and Development Director for authorization to negotiate with Howard R. Green Company for the purpose of executing the Work Plan, goals and objectives of the Environmental Protection Agency (EPA) Assessment grant for the former Chamberlain Manufacturing site was reviewed. The city approved execution of the Cooperative Agreement with the EPA on October 20, 2003. This Brownfield Assessment grant relates to anticipated environmental assessment activities at the former Chamberlain Manufacturing site at East 4th and Lester Streets. Staff mailed Requests for Proposals to approximately eleven environment firms and received three proposals. Three staff members separately evaluated the proposals and ranked them in order, with Howard R. Green ranked the highest. Federal funds in the amount of$300,000.00 are approved for this project. The project period is from October 1, 2003 through September 30, 2005. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the committee adjourn at 3:45 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE December 1, 2003 4:20 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Director of Cultural & Arts Commission for approval of Lincoln Park sculptural installation was reviewed. The Public Art Committee and Leisure Services Commission have both approved installation of the stainless steel lighted sculpture. The proposal, a stainless steel sculpture by Marc Moulton, entitled QUILL, draws inspiration from the writings of Abraham Lincoln, the park's namesake. The piece, which measures 20'x5'x5', would be situated in an open area near the northwest corner of the park. The artist is experienced and has an excellent reputation, having completed eleven previous public art projects on schedule and within budget. The cost for the project is $40,000.00 and funding has been raised through public and private donations, including support from the Iowa Department of Cultural Affairs, Community Foundation of Waterloo and Northeast Iowa and the Waterloo Convention and Visitors Bureau. It is hoped the work can be completed and installed by May 15, 2004 in time for downtown activities in the park. Councilperson Getty asked if the passage could be changed and Kent Shankle, Curator for Cultural & Arts Commission, responded that they are going to review the passage. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 17, 2003 3:40 p.m. Council Chambers Members present: Getty, Welper, Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Councilperson Greenwood now present at 3:43 p.m. The request of Mike Dolan to vacate, sell and convey for $1.00 a portion of Cloverdale Avenue located between Fairchild and Midland Streets was reviewed. The request would not appear to have a negative impact on the neighborhood. In effect, it would encourage development by disposing of right-of-way not needed for present or future right-of-way needs. There appears to be no negative impact on the traffic conditions caused by the purchase of the city right-of-way, as it is not developed but instead a"paper street". However, the abutting property has an average assessed value of$0.81per sq. ft. The area to be vacated is approximately 29,950 sq. ft. This would equate to an asking price of$24,259.50. If the acquisition of this property raised the value of Mr. Dolan's site by this amount, it would amount to an increase in taxes of$517.00 per year or $206.00 to the city. This would amount to an eight-year repayment of$4,136.00 or $1,648.00 to the city. Mike Dolan has offered $1.00 for the property noting it would work to benefit an existing neighborhood. Mr. Dolan is requesting the council to reduce the amount from $24,259.50 to $1.00. It is city staff's recommendation that the request be denied as it does not meet the policy of the Sale of Property Guidelines nor does it make an offer based on other sales in the area. The acquisition of land by the abutting property owners would add value to their lots, and staff believes they should pay a fair amount. The Planning, Programming and Zoning Commission recommended approval of the sale and conveyance because the right-of-way is not needed for present or future needs. The property will be purchased by several neighbors. Councilperson Getty stated that this is property the city will never use. The property owners will maintain the property and will pay taxes. Councilperson Getty reminded the committee of the sale of property for $1.00 to the car dealership for property located at Crossroads Center. Noel Anderson, City Planner, reported that the city's old policy required that the sale of these types of property be for $0.10 per sq. ft. and listed the amounts each property owners would pay at $0.10 per sq. ft. for this right-of-way. Councilperson Welper stated that with the sale of property to the car dealership the city will be repaid in taxes. Councilperson Welper stated that the city is hurting for money, and we need to bring the best price for city-owned property. Councilperson Getty stated that the city is financially well off considering the reduction in revenue by the State of Iowa. Mr. Anderson commented that Mr. Dolan recently purchased a home and remodeled it. Mike Dolan stated that if he is allowed to purchase the property he will construct a garage, which will increase the amount of taxes paid to the city. Mr. Dolan reported that the neighbors have no specific plans for the property at this time. Mr. Dolan stated that the neighbors have mowed and maintained the property for many years, and the parcel he wants to purchase is overgrown with bushes. Councilperson Welper stated the council held several work sessions to develop the sale of property guidelines and now we don't want to abide by it. Councilperson Welper stated that $0.10 per sq. ft. is reasonable and a bargain. Moved by Welper, seconded by Greenwood that Mike Dolan's request to vacate, sell and convey for $1.00 a portion of Cloverdale Avenue located between Fairchild and Midland Streets be denied. Ayes: Two. Nays: Getty. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 3:51 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 10, 2003 4:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Walt Tournier to lease city-owned property at a cost of $50.00 per year was reviewed. The property is owned by the city and is needed for future drainage improvements in the area. Mr. Tournier owns the property to the north of the site, recently purchasing it from the city and constructing a home upon it. Mr. Tournier is proposing to pay $50.00 per year as well as maintenance of the property. Mr. Tournier believes the offer to be fair as the property is not used for any other purposes at the present time. Staff has received calls regarding Mr. Tournier's use of the property without any type of previous formal permission. Code Enforcement has visited the site and spoken with Mr. Tournier. The calls have noted that Mr. Tournier is building ramps, etc. for using the area for go-carts and recreational vehicle courses. The area is relatively isolated, with the railroad to the south, the former quarry to the west, Mr. Tournier's land to the north and undeveloped land to the east. Councilmembers Welper and Getty have received calls from neighbors with complaints about motorized vehicles and jump ramps. Walt Tournier reported that he believed his property went back to the fence line by the quarry. Mr. Tournier stated that there is no noise and they do not do jumps. The area is not open to the public and is used by family members only. Mr. Tournier stated that access to the property is through his front gate. Mr. Tournier reported that he leveled the ground, is cutting the grass, cleared the woods of refuse and debris and made trails for four wheelers. Mr. Tournier stated that the property is used for the ATVs and go-carts only on Saturdays. Noel Anderson, City Planner, stated that Mr. Tournier will be required to indemnify the city as part of the lease agreement. Mr. Tournier stated he will furnish insurance on the property. Moved by Getty, seconded by Welper that the request of Walt Tournier to lease city-owned property at a cost of$50.00 per year be denied. Councilperson Greenwood stated that his concern is that neighbors are complaining, and it could be detrimental to a business. There have been complaints of the noise, with the Police Department investigating and nothing can be done because it is on private property. Councilperson Greenwood stated he would like to see the property taken care of, but not if it infringes on rights of others. Mr. Tournier stated that there is no noise because the ATVs and go-carts are factory built with mufflers. Mr. Tournier stated that if his request is denied, he can build the courses two feet away on property owned by him. Mr. Tournier stated that the neighbor on Cottonwood lives within 250 feet of the property and is not opposed, but the neighbor who complained lives 1,000 feet away. Mr. Tournier stated he owns a welding shop and builds go-carts and uses the property as a test site. Councilperson Clark stated he supports Mr. Tournier because he is doing the right thing. Councilperson Welper stated that money is not the issue, but we have a responsibility to the people in the area who are concerned with the noise. Councilperson Hurley suggested some of the council members visit the area to listen to the noise from the ATVs and go-carts. Tom Jennings, Police Chief, stated that they can use the sound machine to measure the decibels to see if they are within the legal requirements, but if the decibels are within an accepted range that doesn't mean the people won't think it is noisy. Moved by Greenwood, seconded by Welper that the request be tabled to allow time to visit the property and talk with neighbors. Ayes: Three. 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Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to remodel/move the Building/Maintenance Department at a cost of$3,776.00 was reviewed. The Building Official/Maintenance Administrator is asking to remodel the existing area in the Building Department. The remodel will provide space in the Plan Review office and the Building Official's office. It will also provide a user-friendly front counter by removing the congestion around the counter area. Bids were received from three companies, with Kidder Construction the low bidder for the project with a bid of$3,776.00. Funding for the project is available in the capital improvements fund. Moved by Welper, seconded by Getty that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:05 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 20, 2003 3:45 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Paul Huting, Leisure Services Director, reviewed a proposed dog park to be located on city- owned property located at the intersection of Ansborough Avenue and Campbell Avenue. A team of citizens known as S.P.O.T is proposing to raise the estimated $14,500.00 to $25,000.00 cost of fencing the park. The group would also keep the park clean. The Leisure Services Park Improvement Committee and the Leisure Services Commission have recommended to authorize the construction of the dog park. Several sites were looked at, but the property at Ansborough and Campbell Avenues was determined to be the best location for a dog park. The property contains seven to nine acres and is located in a flood control retention area. The Leisure Services Commission is recommending approval, subject to S.P.O.T. raising the funds to keep the park clean. Councilperson Getty stated he received a telephone call from a resident in the area who is concerned because the Cedar Falls dog park has wood chips in the parking lot, and the smell would bother him. Councilperson Getty questioned if they are proposing to put in a septic tank for the disposal bags and if it would be legal to do that because of the holding pond. Mr. Huting responded that the park would have to comply with all DNR regulations. Mr. Huting stated he didn't think Cedar Falls dog park had a septic tank, but rather a holding tank where the biodegradable bags are disposed. Mr. Huting is working with Jamie Knutson and Tim Shea concerning the flood control issue. Mr. Huting reported that once the funds are raised, the design of the park would have to be approved by the Finance Committee and Leisure Services staff Mr. Huting stated that there is a demand for the park, and it appears funding will be available from outside sources. Mr. Huting reported that a black coated chain-linked fence will be installed around the park area. Mr. Huting reported that Frank Dowie and the City Clerk have been involved concerning the liability issue. The city's liability insurance carrier has other cities with similar dog parks and there have been no reported incidents. The insurance carrier likes that the dog park area is entirely visible due the flat area and all the dogs can be viewed. Councilperson Hurley stated he is in favor of the dog park, but there could be some concern for the extra traffic in the area. Councilperson Hurley asked if the city would be required to fund the park and would the dog owners have to comply with the proposed leash law. Mr. Huting responded that the city will donate the land, but is not supplying any cash funds. We are already mowing the property, but will be required to trim around the fence and dispose of the waste. Mr. Huting reported that the next step is for the group to implement fundraising, but they would like approval from the council. Mr. Huting stated that there will be fees for season passes and daily passes, which should cover maintenance of the park. The park will be self-regulated or peer regulated. Mr. Huting will research the issue of disposal of the bags, and the question of the septic tank and bring the information back to the committee. Councilperson Getty asked that Mr. Huting keep the committee informed of the progress of the proposed dog park. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:04 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE October 6, 2003 2:40 p.m. Council Chambers Members present: Greenwood, Welper, Getty. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of Pathways Behavioral Services to purchase a portion of the University Avenue northerly frontage road in front of 3362 University Avenue for $2,752.00 was reviewed. This request would allow for expansion of Pathways' current building. The property has an assessed value of $4.56 per sq. ft. As Pathways is a tax free, non-profit entity, the Sale of Property Guidelines would dictate that the asking price of$4.56 per sq. ft. be adhered as there will be no repayment of the purchase price through additional taxes. Chris Hoffman, Executive Director of Pathways, has requested they be allowed to purchase the property for $1.00 per sq. ft. based on their past investment in the property and continued services to the citizens of Waterloo. The actual square footage is being looked at due to the sidewalk project in this area, but is estimated at 2,752 sq. ft. Pathways is asking the council to reduce the amount from $12,549.12 to $2,752.00. Councilperson Getty now present at 2:45 p.m. Chris Hoffman, Executive Director of Pathways Behavior Services, reported they are the substance abuse agency for Black Hawk County and five other counties, and they serve over 3,000 clients per year. Pathways is adding a 4,000 square foot addition to house their residential program, which includes 18 beds. The architect designed the addition before they realized it would encroach on city-owned property. Councilperson Greenwood stated that Pathways provides a much needed service to this community and other communities in Black Hawk County. Moved by Greenwood, seconded by Welper that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 2:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 2, 2003 4:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Michael Busch to purchase the former Van Eaton School property for $5,000.00 was reviewed. The site is a 2.2 acre site just north of Ray Tiller Park. It is zone "R-2" One and Two Family Residence District. The property is located within the CURA District and has an assessed value of $40,260.00. Staff estimated demolition of the building, including asbestos removal, at $65,000.00. Last month, staff recommended the city use CDBG funds to demolish the building because it would put the property back on the tax rolls, the building is in poor condition and represents a potential safety hazard to the neighborhood children, the building's poor condition is a detriment to the neighborhood, and the property is zoned for residential use and is next to a park making it an ideal location for new residentially compatible development. Staff believes Mr. Busch's proposal would be beneficial for the development of the site. The Building & Grounds Committee tabled Mr. Busch's request at the August 18, 2003 meeting. Additional information was requested including: If Mr. Busch would live in the building, and he has stated he would live there, with splitting off a portion for rental in the future. If Mr. Busch would still want the property if the city split it, and Mr. Busch has stated he would like the entire portion. If Mr. Busch is financially capable of completing the project, and Mr. Busch has submitted banking statements noting he has cash money available for the project to commence. Michael Busch reported that he would use the building for a single family dwelling or convert it to a duplex with storage for antique cars. Mr. Busch stated he would like the entire 2.2 acres, if possible. Mr. Busch stated that the structure of the building is good, but it needs a roof and the building has been vandalized. Councilperson Welper stated this is just a block building which needs tuckpointing. Mr. Busch commented that he had a contractor look at the building and the contractor didn't think it looked bad except for one corner. Councilperson Welper stated he talked to one of the neighbors, and they would like new homes built on the property. Councilperson Welper reported that the people next door to the property are considering building a new home on their present site. Councilperson Greenwood stated that staff has recommending using Community Development Block Grant funds to demolish the building, and he would like the city to do that and make the 2.2 acre site into lots for single family dwellings. Councilperson Greenwood stated if the city decides to sell the property we need to take bids and hold a public hearing. Councilperson Greenwood stated he feels the property is worth more than $5,000.00, and he is not in favor of doing anything with it right now. Noel Anderson, City Planner, reported the city recently sent out a notice to a list of contractors and developers regarding the reuse of the former Van Eaton School 2.2 acre site. The request for proposal included the possibility of the city demolishing the building or having an interested party demolish the building as part of their offer price. No offers were received on the property. Since that time, Michael Busch has offered $5,000.00 for the property. Mr. Anderson stated Lou Cutwright, Building Official/Maintenance Supervisor, has concerns regarding heating, renovation and making the building affordable to run. Councilperson Hurley asked if we use Community Development Block Grant funds would it be new funds or would we be robbing Peter to pay Paul. Mr. Anderson responded that Community Development budgets dollars every year for demolition, and this would be an appropriate use of those funds. Don Temeyer stated that this would be good infill, and it would probably be next year before the building is demolished. Councilperson Welper stated that he feels it would be a win/win for citizens if we tear down the building and use the property for lots for homes, which would increase our tax base. Building& Grounds Committee September 2, 2003 Page 2 Moved by Welper, seconded by Getty that the request of Michael Busch to purchase the former Van Eaton School property for$5,000.00 be denied. Ayes: Three. Motion carried. The request of the Director of the Cultural & Arts Commission for authorization to allow renters to serve beer, wine and champagne at events held at the Center For The Arts was reviewed. Cammie Scully, Director, stated she is requesting permission to extend the Center's current alcohol policy to include renters. The Center has had a number of requests for permission to serve alcohol, primarily for holiday parties, business events and wedding receptions. Ms. Scully reported that they have lost some rentals due to the current policy that allows for alcohol to be served at in-house events only. Ms. Scully stated she feels that by changing the policy, they will be able to increase rent revenue, and they will also discuss room fees in conjunction with the alcohol policy change. Ms. Scully stated that while she is only requesting that renters be able to serve alcohol at their functions, at some point the Cultural & Arts Commission would like to look at selling alcohol to better serve events held on the Art Mall and at the Amphitheatre. The new policy will require renters to sign a hold harmless agreement, provide a certificate of insurance in the amount of$2 million naming the city as an additional insured, provide a guard, allow only wine, beer and champagne to be served, with no kegs allowed, and no smoking or sale of alcohol. Councilperson Hurley stated that the Center loses customers because they would like to serve beer, wine or champagne and the customers end up renting somewhere else. Staff feels more people would use the building if alcohol were allowed. Councilperson Greenwood stated he is in favor of investigating serving of alcohol at the Center and also would like to increase the cost to rent the Center. Moved by Welper, seconded by Greenwood that the request from the Cultural & Arts Commission to allow renters at the Center For The Arts to serve beer, wine and champagne at events held at the Center be approved and forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:20 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 18, 2003 3:50 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, updated the committee on the progress at the Byrnes and Gates Swimming Pools Renovation Project. Over the past two years, approximately $380,000.00 has been spent on renovation of the pools. Mr. Cutwright reported that the investment has proven to be a plus for each pool as pool operations have been the best this year than in past years. The piping systems at both pools have been renovated, the concrete decks have been replaced at both pools, and Byrnes Pool is now ADA accessible with its zero depth feature. Because the energy used at each pool is extremely high and the cost of energy is expected to increase as much as 50 percent over the next year, Mr. Cutwright is requesting authorization to use the available CIP funds to replace the pool heaters with more efficient units. If the CIP funds are approved for replacement of the pool heaters, Gates Pool will not be zero depth this year. The funds will be adjusted so the zero depth and water feature at Gates Pool will be placed in the FY05 Budget. The five heaters currently in each pump house would be replaced with two heaters for each pool. Mr. Cutwright anticipates the cost of heating the pools will be reduced by 50 percent with installation of the new heaters. Mr. Cutwright will bring the plans back to the committee for approval. It was the consensus of the committee that Mr. Cutwright proceed with putting together the plans and estimate of cost for replacement of the heaters at Byrnes and Gates Swimming Pools. Lou Cutwright, Building Official/Maintenance Administrator, reviewed the replacement of the salt shed roof Mr. Cutwright reported that because of shingles lost during storms over the past three to four years, the roof of the salt shed is beginning to deteriorate. Mr. Cutwright is proposing that the shingle system at the salt shed be replaced with a standing seam metal roof. The original estimate of cost to replace the roof was $25,000.00 to $30,000.00. After reviewing preliminary cost estimates from contractors, the cost is estimated at $40,000.00 to $50,000.00. At present, there is $53,000.00 available in CIP funding for the Street Department building improvements. Mr. Cutwright is requesting authorization to use those funds to replace the salt shed roof with a standing seam mental roof. Mr. Cutwright will put together the specifications and take to the full council for a date of hearing and bid opening. Discussion was heard regarding the use of other material for the roof such as fiber glass corrugated and shingles. It was the consensus of the committee that Mr. Cutwright review the material to be used and bring back a recommendation to the committee. Lou Cutwright, Building Official/Maintenance Administrator, reviewed concrete replacement at Fire Stations 1, 3, 4 and 6. Mr. Cutwright reported he visited each fire station and has an estimate of 6" of concrete per square foot for each building, with a total cost of $141,320.00. Mr. Cutwright reported stations 3, 4 and 6 are in the worst shape and the concrete needs to be replaced. Mr. Cutwright based his cost figures on $4.00 per square foot, but he thinks he might be able to reduce that figure to $3.00 to $3.25 square foot. Funds available total $66,798.00, and Mr. Cutwright is requesting authorization to spend $56,000.00 to repair the concrete at Fire Stations 3, 4 and 6. Councilperson Hurley suggested that members of the committee visit the fire stations. Councilperson Hurley suggested any dollars left over be used for remodeling at City Hall, such as a sprinkler system and improving the appearance of the outside of the building. Councilperson Clark stated there is a real need at Station #5 for cupboards and sinks. Mr. Cutwright reported t hat some oft he b oilers a t the fire stations have b een replaced, and he is looking at replacement of some of the air conditioners and would look at interior remodeling at Station #5 if there is any money left over. 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The request of Rick Hurtado to install a flagpole at the Welcome to Waterloo sign on Highway 63 South was reviewed. Mr. Hurtado is proposing to raise funds privately to cover the estimated $2,200.00 cost of the flagpole, and he will also seek private funds for two to three new flags per year. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to repair the exterior doors and side lights on the rear entrance of City Hall at a cost of $3,941.00 was reviewed. The doors were repaired four to five years ago, and the hinge system is beginning to break down. At times the level latch does not fully catch, leaving the building unsecured. The Building Official is requesting that Allen Glass be approved to make the repairs at an estimated cost of$3,941.00. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, updated the committee on the Five Sullivan Brothers Convention Center Renovation Project. The interior is 98 percent complete, and the exterior is 85 percent complete. The architect and engineer are doing their punch list in hopes that the final turnover to the city will occur no later than August 29, 2003. A grand opening of the Five Sullivan Brothers Convention Center is scheduled for November 14, 2003. Lou Cutwright, Building Official/Maintenance Administrator, updated the committee on the Five Sullivan Brothers Convention Center equipment energy retrofit. The mechanical system at the Convention Center is the age of the building. In 1995-1996 a new air conditioning system was installed. However, the air handlers, boilers, pump motors and controls are all 1970 technology. In working with the mechanical engineer of the present renovation project, areas of concern and inefficiencies were noted. It is necessary to correct these problems for the efficient running of the building; however the cost is far above the dollars the city has to invest in the facility. An alternative route has been explored to make the necessary repairs and upgrades at no cost to the taxpayers. Johnson Controls are used in all the city's major buildings. Gilmor and Doyle's engineer, Justin Doyle, made contact with Johnson Controls Inc. to look over the system in the Convention Center and point out possible areas of savings. Gilmor and Doyle has submitted a commitment letter for authorization to proceed with working with Johnson Controls to assess the mechanical and electrical system at the Five Sullivan Brothers Convention Center. This assessment will be packaged in a contract and brought back to Building & Grounds for review. The design cost will be 6 percent of the total cost of the project. If the design is completed and the council elects not to proceed with the upgrade, the city will be obligated for 80 percent of the of the design cost. Johnson Controls is estimating a savings potential of $41,000.00 to $64,500.00 per year. T his reflects a savings o f up to 36 percent o f the total energy b ill. In addition to a cost savings from the utility company, the building will qualify for a significant amount of energy rebates for swapping equipment to new and more efficient units. The current estimated cost of the project is $400,000.00. This translates to a return on investment of 10 to 16 percent. This figure does not consider the benefit from the reduced maintenance costs and increased control and marketability of the Convention Center. Justin Doyle, Gilmor and Doyle's engineer, stated that Gilmor and Doyle will provide mechanical/electrical engineering services for the design for the Johnson Controls DDC System and associated electrical work and design/coordination and bidding documents for mechanical improvements and electrical lighting improvements. The total fee is not to exceed 6 percent of the Johnson Controls DDC and associated electrical bid amounts, and a total fee not to exceed 9 percent of the mechanical contractor and electrical lighting bid amounts. Work designed but not constructed shall be included in the not to exceed calculation at 80 percent of the bid amount. TIz0i3�i!3 uaTog icoueN •paTmeo 1.10901A1 •poomuaazo :ivasgy •omj :saAv •urd £S:£ i1 pauznocpe aq Fuuaauu atp iem poomuaazo Aq papuooas `zadTam Aq panouu sum it `aaiptuuuoo aui azojaq ssautsnq ou uitm •paw o nohow •poomuaa1D :ivasgy •omJ :saAv •ienozdde zoj itounoo iinj alp of papzunuoj pur panozdde aq szapzo amp pies wq zadiam Aq papuooas `ipa0 Aq panow •spoon atii zano sapuz do 2utitpi pun ivauudtnba uatiom'jo uoutpuisun pine ienouuaz put `apis uoszaJJar uo i1od-1Ciies anogp aiazouoo jo ivauuaoeidaz `smoozisaz zo' suej Isnegxa dojooz zoj spoon gupured `aie5 Jiunoas Jo zredaz `ivauuaoeidaz aiazouoo muds sapniouT xzom aqZ •ioaCozd 5uTiapouuag zaivaD uotivanuo3 szatpozg u1nIiins antd atii 12 •oJ uoponzisuoD aurezd Aq pauuojiad vom zoJ L£•1766`OZS Jo 1ufOUIe aui UT asnazout iau E zoJ 6I-0 pine 81-0 `LI-0 `9I-0 `SI -0 •soN zapzp a5unto pamaInaz `zoiezisIuTuupicr aoueuaiuremetoTjo 2utpitng `iqgumin3 nor" •paujeo nohow •poomuaaJD :ivasgy •omj :saAy •itounoo iinj atii of ivautaaat pzemzoj pie paaoozd of pazuouine aq zo1zisTutuupd aoueualute /ietot JO 5utpjTng atii Imp zadiaM i q papuooas `Amp Aq panow Z a��d £00Z `i I isany aaiiTutuuo3 spunoiD 7g 5UTNTng BUILDING& GROUNDS COMMITTEE August 4, 2003 4:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. A change order for a net increase in the amount o f$ 15,540.00 for work to be performed b y Prairie Construction Co. in conjunction with additional deck repair for the Five Sullivan Brothers Convention Center was reviewed. The Jefferson Street/Park Avenue loading dock and dumpster area of the Five Sullivan Brothers Convention Center has seen considerable water damage, extending under the walk area. It appears that there has been membrane breach and some structural slab deterioration under the walk area. The additional work included in the change order will remove the walk area above the structural area below, clean the structural deck, replace any deteriorated deck, install new water membrane and re-pour the walking deck. A 15' x 48' foot section of sidewalk in front of the new steps will also be replaced. Moved by Welper, seconded by Greenwood that said change order be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:36 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 14, 2003 3:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Acceptance of property located at 107 Commercial Street and 204 Commercial Street was reviewed. The Young Family Foundation is requesting that the City of Waterloo fund the demolition-related costs and M arch 2 003 t axes for the following buildings: 1 07 C ommercial Street (Yen Ching Restaurant) and 204 Commercial Street (former Parrot & Wood Funeral Home). In exchange for the pledge by the city to demolish these buildings, the Foundation will donate them to the city. The acquisition and demolition of these properties by the city would provided more parking in the area of the Young Arena and Waterloo Center for the Arts. This area is designed at Long Term Redevelopment in the Community Visitor and Entertainment District in the Riverfront Master Plan. Staff estimates the cost of demolition, asbestos removal and tax payment to be between $40,000.00 and $60,000.00. Paul Huting, Leisure Services Director, reported that our contract with the Black Hawks gives all the parking revenue derived from parking at Young Arena for the games to them. Mr. Huting stated if the city is adding new parking, the Black Hawks are willing to work with us. Mr. Huting stated that the Black Hawks tried once to charge for parking for the games, but it was not cost efficient and customers were upset to have to pay to park. Moved by Welper, seconded by Greenwood that the property located at 107 Commercial Street and 204 Commercial Street be accepted from the Young Family Foundations, with the city required to pay costs of demolition, asbestos removal and March 2003 taxes. Ayes: Three. Motion carried. The request of the City Planner for authorization to demolish the former Van Eaton School located just north of Ray Tiller Park was reviewed. The city recently sent out notices to a list of contractors and developers regarding the reuse of the former Van Eaton School 2.2 acre site. The request for proposal included the possibility of the city demolishing the building or having an interested party demolish the building as a part of their offer price. The city failed to receive any offers on the property, despite having interest from some parties wanting to see the building itself. The site is a 2.2 acre site located just north of Ray Tiller Park. It is zoned "R-2" One and Two Family Residence District, located within the CURA District and has an assessed value of $40,260.00. It is staff's opinion that demolition of the building by the city would help spur development of the site. The building has asbestos that would also need to be removed prior to demolition. The cost estimates for the site asbestos removal and demolition is $65,000.00. Staff recommends the city use CDBG funds to demolish the building for the following reasons: 1. It would put the property back on the tax rolls. 2. The building is in poor condition and represents a potential safety hazard to neighborhood children. 3. The building's poor condition is a detriment to the neighborhood. 4. The property is zoned for residential use and is next to a park, making it an ideal location for new residentially compatible development. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of Betty Hodges to purchase city right-of-way located just north of 24 Van Buren Street for $75.00 was reviewed. The area to be vacated is approximately 6,570 sq. ft. (30' x 219'). The abutting properties have an average assessed price of$0.27 sq./ft. Using this price, the area to be purchased would be worth $1,773.90. Ms. Hodges owns the property to the southwest of the requested area. Ms. Hodges has indicated that she has maintained the mowing of this property for 14 years. The Planning, Programming and Zoning Commission has recommended approval of the vacation as there is no present or anticipated future public use of the area and the vacation will not affect traffic conditions or the neighborhood. 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Johnson Controls are used in all the city's major buildings. Justin Doyle, of Gilmor and Doyle, made contact with Johnson Controls to look over the system in the Convention Center and point out possible areas of savings. Ramada presently pays all the utilities at the Convention Center, but the city should do its best make the Convention Center efficient according to the present contractual arrangement we have with Ramada Inn. The city would end up with a twenty-first century mechanical control system and new, high-efficiency motor in its mechanical system. Ramada does pay all utilities for the facility, and it would be the utility savings that would pay for the retrofit P.S.A. over a five-year period. Mr. Cutwright met with Dennis Law, Manager of the Ramada Inn and Convention Center, on possible ways to put the package together to be a win/win situation for both the city and the Ramada Inn. Average the monthly energy use, gas and electric, over the past four years and cut that figure by 15 (negotiable) percent. Ramada would write a monthly check to the city for that flat amount for the duration of the contract with Johnson C ontrols, with a djustments made only if the price of fuel or electrical exceeds a pre-arranged strike point. This is a win situation for Ramada in that during this period their utility costs would be stable and would avoid the spikes that affected them severely this past heating season. The city would take over the utility payments at the Convention Center after repairs and modifications. The difference in present average energy use, which would be achieved after modifications based on 85 percent of that average, would be used to pay Johnson Controls for the retrofit. At the end of the contract period, the city would have no outlay of dollars and would have a renovated twenty-first century system. Johnson Controls gave a power point presentation on the mechanical system at the Five Sullivan Brothers Convention Center. A preliminary evaluation, possible lost savings, project development process, service solution strategies, cost of maintenance, benefits of a service strategy, recommendation, options and project development timeline were reviewed. Justin Doyle, of Gilmor&Doyle, reviewed the contracting options. Financing could be over 3 to 12 years. The new system could save up to $60,000 per year with a rate of return of 5%2 years. A proposal will be brought back to the council once a decision is made. An estimated cost of the project is $400,000. It is expected that the energy cost will increase for the Center due to the improvements. It was reported that Johnson Controls would provide training for staff. Dennis Law, Manager of the Convention Center, stated that the system now in place is in a crisis and needs to be overhauled. Councilperson Getty stated that the committee will review the information and have another discussion on the project at a later date. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 7, 2003 4:10 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The sale and conveyance of the Dunsmore House located at 902 Logan Avenue to Ben and Kaleen Hanson was reviewed. The city deeded the Dunsmore House to the Waterloo Art Association in 1995. The association is unable to maintain the property and would like to sell it. The city has retained the right to approve or deny the sale of the property. In 1994, the city spent $50,643.79 in Community Development funds to renovate the house. Ken Davenport has certified the moneys owed by the Art Association far exceeds the profits from the sale of the Dunsmore House. Don Temeyer, Community Planning & D evelopment D irector, updated the c ommittee o n t his request. Mr. Temeyer reviewed a resolution drafted by Dave Zellhoefer, which addresses the covenants contained in the Quite Claim Deed dated August 14, 1995 and will be placed on the Warranty Deed from the Waterloo Art Association to the new buyer. The building must be used as a single-family dwelling, and prior written approval from the council must be obtained if any other use will be made of the property. All repairs and/or improvements to the structure must conform to the Secretary of Interior's Standards because of the historical significance of the property. Councilperson Getty stated he would like wording put in the covenants that if the house is put up for sale by the Hansons that the city would have the first option to purchase the property. Councilperson Hurley suggested that the city be given right of first refusal. Councilperson Getty stated he has a problem with the Waterloo Art Association selling the property for $19,000 when the city sold it to them for$1.00. The committee reviewed the itemized list of cost incurred by Ken Davenport for maintenance of the Dunsmore since owned by the Waterloo Art Association. Councilperson Kincaid stated that the building does have water and electricity, and its a shame that the city doesn't keep the Dunsmore House as it is the oldest house in the city. The building was built with limestone from the quarry that was located behind Logan, and animal skins were used for insulation. Mr. Temeyer reported that the Grout Museum is not interested in the building nor any other public agency. Mr. Temeyer stated the cost to repair the building far exceeds revenue potential. Councilperson Welper stated he was uncomfortable selling this property and would rather table it as this is a building that needs to be saved. Councilperson Greenwood recommended that this item be forwarded to the full council for review. Moved by Greenwood, seconded by Welper that the request of Ben and Kaleen Hanson to sell and convey the Dunsmore House located at 902 Logan Avenue be placed on the council agenda in two weeks. Ayes: Three. Motion carried. Ken Davenport explained the itemized list of cost for maintenance of the building over the past five years. Moved by Greenwood that the above motion be amended that the request be placed on the council agenda in one week. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 4:33 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING&GROUNT�`'OMMITTEE June 23, 2003 2:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Don Temeyer, Community Development &Planning Director, updated the committee on the sale of the Dunsmore House located at 902 Logan Avenue. Ben and Kaleen Hanson are requesting to purchase the Dunsmore House located at 902 Logan Avenue. In 1995 the city deeded the home to the Waterloo Art Association. The Association is unable to maintain the property and is hoping to sell it. The city has retained the right to approve or deny the sale of this property by the restrictive covenant on the deed. The Dunsmore House is listed on the National Historic Register, and all repairs and/or improvements to the structure must conform to the Secretary of Interior's Standards for Rehabilitation. The city sold the Dunmore House to the Waterloo Art Association for $1.00, and Ben and Kaleen Hanson are offering to purchase the property for $20,000.00. Councilperson Getty stated he has a problem with the Waterloo Art Association selling it for $20,000.00 when they only paid $1.00 and suggested that the Waterloo Art Association sell it to the Hansons for$1.00. Councilperson Welper asked staff research to see what the city actually invested in the property. Councilperson Hurley stated that during the Highway 63 Corridor meeting, there were a lot of comments from the residents that the Dunsmore House is an asset to this community and nobody is taking care of it. Councilperson Hurley suggested the property revert back to the city, and the city fix it up as it is the oldest standing house in the city. Mr. Temeyer stated that the home needs to put in the hands of a governmental agency, non-profit or a private individual with the funds and time to renovate it. Mr. Temeyer stated the home needs many repairs, must meet the Americans With Disabilities Act and would require maintenance and upkeep. Kaleen Hanson stated they are interested in restoring the interior area first, with plans to reside the exterior of the property. Staff was asked to gather additional information and bring this item back to the committee in two weeks. Moved by Welper, seconded by Greenwood that the request to purchase the Dunsmore House be tabled for two weeks. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 2:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 19, 2003 4:10 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of Floyd Card II to sell and convey for $1.00 property generally located just east of 120 West Wellington was reviewed. The property is appraised at $700.00, but it is basically a strip of land 4' wide and 130' long. Mr. Card owns the property on both sides of this parcel. Mr. Card is planning on putting a new garage on the site. Moved by Getty, seconded by Welper that said request be approved and forwarded to the full council for review. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:17 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 12, 2003 3:10 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as amended to add Item No. 2 under New Business, be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, reviewed Change Order Nos. G- 12, G-13R, and G-14 for a total increase in the amount of $15,999.00 in conjunction with the Five Sullivan Brothers Convention Center. Mr. Cutwright reported that because of a restroom tile shortage, the restroom on the Jefferson Street side will not be completed by May 23, 2003. VGM will need all the restrooms for their convention, so the decision was made not to start the Jefferson Street restroom until after VGM's convention. The existing restrooms will be cleaned and made presentable. The carpet, base, Jefferson Street patio and stairs, exhibit hall floor, sound system, painting, exterior planters and kitchen will be completed by the May 23, 2003 completion date. The following change orders were reviewed. Change Order G-12 for $0 is for a seven day extension on the total contract, with Phase Ito be completed by May 30, 2003 and Phase II to be completed by July 1, 2003. Change Order G-13R for an increase in the amount of $27,199.00 contains three items. Replacing the entrance doors to the meeting rooms. After new carpet, paint, etc., the appearance of the door could not be disguised by painting. The change consists of 16 doors with all hardware and lights to light the new wall sign on the Park Avenue sign. Existing fans for the restrooms are not working. An investigation discovered they are the original units. Covers were broken, motors were frozen, etc. Change Order G-14 is for a deduct of$11,200 because design change was necessary when the exterior patio pavers were not installed per original drawings. Councilperson Greenwood stated that he has a problem with the change order as the architect gets paid on a percentage basis of the project, so the higher the project cost, the more the architect is paid. Councilperson Greenwood stated he feels the project should have been better designed. Mr. Cutwright stated that most remodel project have a 10 to 15 percent increase in cost than the original proposal because of hidden items or items that are changed around. Mr. Cutwright stated that the total change orders represent 7 percent of the total contract. Moved by Welper, seconded by Greenwood that Change Order Nos. G-12, G-13R, and G-14 for a total increase in the amount of $15,999.00 in conjunction with the Five Sullivan Brothers Convention Center be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of additional deck work at the Byrnes Swimming Pool at a cost of$20,513.00 was reviewed. After starting deck replacement and zero depth pool renovation a the Byrnes Swimming Pool, it was discovered that more concrete deck had to be removed because of two items. The elevation of the wading pool was approximately 6" to 9" higher than the main pool. To achieve proper fall and drainage, the deck had to be removed. The drain in front of the bathhouse had to be replaced because of age and damage. The additional concrete around the area had to be removed and replaced to affect proper drainage. Dolan Concrete completed the deck work last week, and the cost for the additional deck work was $20,513.00. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:31 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 5, 2003 3:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Kay King to purchase for $1.00 property generally located between 744 and 740 Conger was reviewed. Kay King, 744 Conger, is interested in purchasing the property for$1.00. The property is only 32.5 feet wide, but is a lot of record and could be built upon. The assessed value of the land is $2,810.00. If Ms. King does not agree with the offer price, the Sale of Property Guidelines state she can discuss why she believes the parcel is worth less than that amount. Ms. King believes the small lot should be combined with her lot and notes she has been maintaining the lot. Ms. King has no specific plans for an addition, etc., to the property to count development costs versus the lot price. Staff does not believe the lot should be sold for$1.00 per the guidelines. If the lot is sold for less than the fair market value, the other abutting property owners should be given a chance to buy their half of the lot. Moved by Getty, seconded by Welper that said request be denied. Ayes: Three. Motion carried. The request of Operation Threshold to swap city-owned property generally located just south of 705 Logan Avenue for a partial parcel generally located just northwest of 705 Logan Avenue was reviewed. The request from Operation Threshold is for the city to convey the 12.3 x 140 parcel (1,722 sq. ft.) just south of 705 Logan Avenue. There is a sanitary sewer located under this portion, so an easement would need to be retained over the entire parcel to be conveyed. The conveyance of the parcel will allow Operation Threshold or a subsequent property owner the ability to build right up to the easement line and put a driveway on this portion if they wish. The second part of the request is for the city to take ownership of the 60 x 90 (5,400 sq. ft.) partial parcel just northwest of 705 Logan. This area does not have direct street access, but the city owns the parcel directly north and west of this one. A portion of the parcel has an easement over it for drainage purposes. The city currently mows the property in this area, so the acquisition of this parcel would not cause any extra trips, etc. for maintenance of the lot. Any development of this area, just east of the Longfellow School, will need to be cognizant of the drainage way through the area. The Sale of Property Guidelines do not specifically address property swaps. As the two properties are close together, the prices per square foot would be comparable. The city would actually be gaining more square footage than it is conveying; thereby, covering the conveyance cost of the land for more land nearby. The land to be acquired would appear more or equally useful as the land to be disposed of as proposed. Moved by Welper, seconded by Greenwood that said request be approved and forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:24 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 28, 2003 3:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Change Order Nos. G-10 and G-11 in the amount of$65,958.00 in conjunction with remodeling of the Five Sullivan Brothers Convention Center were reviewed. Louis Cutwright, Building Official/Maintenance Administrator, reviewed Items D, J and K as presented by Prairie Construction Co. 1. Item D. Adds six Kramer down lights and includes six surface mount fixtures over the walkway, removal of the existing recessed fixtures, re-using conduit and mount new fixtures over holes. This item will involve two persons and a personnel lift due to the height of the fixtures above the floor level. The breakdown is approximately 55 percent material cost. 2. Item J. Additional plug mold work in upper level meeting rooms 210, 211 and 212. It includes approximately 200' of new plug mold, extending along the interior corridor wall and the adjacent walls. Currently, there is no plug mold at these wall locations. It includes running new circuits from existing panel to the new plug mold locations. The breakdown is approximately 40 percent material costs. 3. Item K. New exit signs in second floor meeting rooms. Includes six new LED Exit/Emergency lights in the upstairs meeting rooms (209, 210, 211 and 212) and in the corridor to match the existing fixtures in the other half of the room. The new fixtures will replace existing flush mount incandescent exit signs that are not currently operating. The circuits for these signs, which were not connected, have been traced and rewired. The new signs would be located in the same locations as the existing signs bringing the rooms up to code with emergency lighting and exit lighting requirements. The breakdown is approximately 60 percent material cost. Justin Doyle, from Gilmor and Doyle Ltd., stated he talked with the electrician regarding the new exist signs at a cost of$1,970.00 and the material is below the estimate. The cost of the material is $1,182.00 with labor costing $788.00. The labor costs is more because they have to pull cable. The batteries in the lights will last eight to nine years. The fixtures had to match the current fixtures and the lights had to meet emergency codes. Moved by Greenwood, seconded by Welper that Change Order Nos. G-10 and G-11 in the amount of$65,958.00 in conjunction with remodeling of the Five Sullivan Brothers Convention Center be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:40 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April21, 2003 2:55 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Change Order Nos. G-10 and G-11 in the amount of $65,958.00 in conjunction with the Five Sullivan Brothers Convention Center Remodeling project was reviewed. Lou Cutwright, Building Official, updated the committee on the renovation of the Five Sullivan Brothers Convention Center. The skywalk glass has been replaced, the second floor carpet is 95 percent complete, the restrooms on the Commercial Street side are being roughed in and walls and floors are starting to be finished. The new floor in the kitchen is about complete, the first floor lobby ceiling is making progress and the new sound system is about complete. Change Order No. G-11 for a net increase in the amount of $45,648.00 is to furnish data/communications, including a backbone, fiber and coax cable, which was not included in the original bid document. Change Order No. G-10 for a net increase in the amount of$20,310.00 reflects new signage, lighting, dock leveler and other miscellaneous items. The total costs for change orders to date for the project is $79,235.00, which is 5.5 percent of the original total contract. Councilperson Greenwood inquired as to how competitive the prices are for items on the change orders. Mr. Cutwright responded that usually the prime contractor, subcontractor and architect is involved in pricing for the change orders, and they do not normally bid these items. Councilperson Greenwood stated he is concerned that we are in the middle of this project and these items are not bid. Councilperson Jordan stated that it isn't unheard of to have the architect bid for these items. Mr. Cutwright reported that the last payment made by the city to the contractor about three weeks ago we were at about 40 percent of the project being completed. The project should be 85 percent completed by May 23, 2003. These items are on tonight's council agenda for approval. Moved by Welper, seconded by Greenwood that said change orders be approved. Ayes: Three. Motion carried. The request of Joe Squiers to lease the gravel area near the southerly end of the Chicago Great Western Depot building to be used for vehicle parking by Squiers Square employees was reviewed. Mr. Squiers proposed to lease the area for $100.00 per month as it is a gravel area instead of a normal hard-surfaced lot. City staff believes $120.00 per month to be fair, which equates to about $12.00 per month per car based on the amount of area available. Research by city staff shows that since 1982 this area has been a vehicle area. A bike trail along the Cedar River is under design, at which time parking will no longer be allowed in the area. Moved by Welper, seconded by Greenwood that said lease agreement be approved for $120.00 per month and forwarded to the full council for consideration. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:14 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 14, 2003 3:20 p.m. Council Chambers Chairperson Getty called the meeting to order at 3:37 p.m. Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. An agreement with Lee Rottinghaus to lease for $90.00 per acre approximately 11:01 acres of property acquired as part of the Martin Luther King Jr. Drive Project. This parcel of land was acquired for right-of-way purposes and was originally 15.96 acres in size. The acquisition was due to the roadway cutting the Etringer's parcel in portions and leaving the 11.01 parcel apart from the main parcel. Lee Rottinghaus has leased the 11.01 parcel the last two years for $90.00 per acre or $990.00 per year. Mr. Rottinghaus provided yield data regarding the smaller yield from the field after farming it for one year. Staff has researched the Corn Suitability Rating (CSR) for the site and the average CSR rating is 60. The average CSR rating for Black Hawk County is 68 to 72. Mr. Rottinghaus provided documentation of his yield data from the 2002 crop. Mr. Rottinghaus carries liability insurance. Moved by Greenwood, seconded by Getty that said agreement be approved and forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Getty that the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 7, 2003 3:25 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Jack Haes and Jeffry Fruchtenicht to purchase property generally located west of 406 Lindale for $1.00 was reviewed. They are proposing to purchase the land, valued at $0.29 per sq. ft. (based on the abutting property price per square foot) for $1.00. They plan to move a garage, valued at $1,470.00 by the Black Hawk County Assessor's office, from 615 Riverside. The site from which the garage is being moved also has plans to build another garage on-site, making this a tax gain by the moving of this structure. With the $1,470.00 value and$0.29 sq. ft. ($606.97) value, this would equate to roughly $88.67 per year in taxes, with a city share of $35.47 per year. The property would have to be surveyed for sale purposes. An estimate would be around $450.00, which the council has historically allowed to be counted towards the purchase price. The guidelines allow redevelopment efforts/work to be counted. This would bring their investment into the property at $645.08, with an immediate amount of$450.00 and $195.08 in additional taxes. The survey would determine the exact amount, but an estimate of the square footage as provided by the applicants is 2,093, which would bring the value of the property at $606.97. The applicants currently maintain and use the area as part of their yard. The proposed sale would appear to allow them to improve their residential property, as well as allow the city to dispose of an unneeded portion of city-owned property. Moved by Welper, seconded by Greenwood that said request be approved and forwarded to the full council. Ayes: Three. Motion carried. The following proposals received for Lots A and B generally located along Pleasant Valley Drive were reviewed: Jim Hoffman Blake Development Construction Corporation Lot A $11,500.00 $32,600.00 Lot B $10,500.00 $16,300.00 Planning staff sent out Bid/Proposal Packets to all developers building homes in Waterloo in the last five years, all parties who had previously shown interest and packets were available at the counter. The deadline date for bids to be received by the city was by March 31, 2003. The developers are proposing the same type of development, although they slightly differ in their estimates of what the assessed value would be. It was the recommendation of the Planning staff that the bids from Blake Development for Lots A and B be accepted. Moved by Getty, seconded by Greenwood that the bid from Blake Development Corporation in the amount of$32,600.00 for Lot A and $16,300.00 for Lot B be approved and forwarded to the full council for review. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE March 31, 2003 3:25 p.m. Council Chambers Chairperson Getty called the meeting to order at 3:40 p.m. Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The sale of the former Van Eaton School building located on Burton Avenue,just north of Ray Tiller Park was reviewed. The city-owned property is 2.2 acres in size and zoned"R-2" One and Two Family Resident District. Staff has estimated the cost of demolition of the building at $30,000.00 and the property is also assessed at $30,000.00. It was the consensus of the committee that staff use a development proposal packet to sell the property. The request of the Black Hawk Habitat for Humanity to transfer property located at 925 Logan Avenue was reviewed. Habitat for Humanity intends to construct a new home on the site and has offered $1.00 for the lot. The Sale of Property Guidelines states that the purchase price should be repaid within eight years from taxes generated by the new development. This property is assessed as $2,300.00 and is a buildable lot. The lot is a corner lot and is located in an area that has seen little private development for new home construction. Moved by Getty, seconded by Greenwood that said request be approved and forwarded to the full council for review. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that the request of the Building Official/Maintenance Administrator for authorization to repair 24 automatic doors located in city buildings at a cost of$5,282.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Welper that the request of the Building Official/Maintenance Administrator for authorization to replace cooling tower at City Hall at a total cost of$5,350.00 be approved. Ayes: Three. Motion carried. Moved by Getty, seconded by Welper that the request of the Building Official/Maintenance Administrator for authorization to repair the 5th Street entrance at the Carnegie annexation for use by the Human Rights Commission be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official./Maintenance Administrator, updated the committee on the exterior lighting and interior and exterior signage at the Five Sullivan Brothers Convention Center. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 17, 2003 3:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official, updated the committee on the progress of the 2003 Five Sullivan Brothers Convention Center Renovation project and Change Order No. G-7 for a net increase in the amount of$666.00 and Change Order No. G-8 for a net increase in the amount of $6,102.00. Mr. Cutwright reported that the carpet will be delivered on Thursday and the tile is being shipped from Portugal. Mr. Cutwright reported that Change Order No. G-7 for a net increase in the amount of$666.00 is to cover the cost for a portable sound system. Change Order No. G-8 for a net increase in the amount of$6,102.00 includes costs for items such as installation of corner guards, three fixtures, lobby ceiling outlets, painting of exterior soffits and exterior railings. The change orders brings a total net increase of$12,344.00 for the project, or less than 1 percent of the total contract. These change orders are on tonight's council agenda for approval. Mr. Cutwright reported that he will be bringing additional change orders for work to install high speed computer connection to the Five Sullivan Brothers Convention. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:26 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 3, 2003 3:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Noel Anderson, City Planner reviewed the proposals received for Parcel #2 generally located at the northerly corner of Katoski Drive and Greenhill Road. Staff prepared a development proposal packet for Greenhill Disposal Parcel #2, generally located at the northerly corner of Katoski Drive and Greenhill Road, just off South Hackett Road. The packets were listed in the paper and development packets were available at the Planning Department. The properties were appraised at $34,000 for Lot E and $11,000 for Lot 1 for a total of$45,000. Proposal #1 was received on February 17, 2003 from Young Development for Parcel E and Parcel I. Young Development has no immediate plans to build on the property, but they are offering $35,000 for Lot E and $13,500 for Lot I. The cash offer is 108 percent of the appraised value. Proposal #2 was received on February 19, 2003 from Cindy and Larry Weber. The Webers have immediate plans to build a $100,000 commercial building on the site for Weber Electric, Inc., and they are offering $25,000 for Lot E only. Based on the proposals, Proposal #1 would equate to $48,500 cash and approximately $1,600 in taxes per year for a 5 year total of$56,500. Proposal #1 would allow the property to be available with other vacant land in the area for future development. Proposal #2 would equate to $25,000 cash and approximately $5,300 per year in taxes for a 5 year total of$51,500. Proposal #1 would allow for the construction of a commercial building on the site immediately. In speaking with Young Development, they would still be interested in Parcel I if they were not to receive Parcel E. That would make proposal #2 worth $38,500 cash and a 5 year total of$67,500. Mr. Anderson explained that the property is now zoned "C-2" Commercial District and that no one has raised any concerns regarding Weber's proposal. The property has plenty of in and out access. Mr. Anderson noted that according to the new policy on sale of property, development property purchased must be developed within two years or the buyer must purchase the property for the total appraised value, and that Young Development has offered a little more than the appraised value. It was moved by Welper, seconded by Greenwood that Lot I be sold to Young Development for $13,500 and Lot E be sold to Cindy and Larry Weber for $25,000. Ayes: Three. Motion carried. This item will be forwarded to the full council for approval. The request of the City Planner for authorization to proceed with the sale of property generally located along Pleasant Valley Drive was reviewed. Per the council's decision on March 3, 2003 to rebid Lots A and B located along Pleasant Valley Drive, staff developed a "City of Waterloo Property Bid/Development Proposal Sheet." The sheet would allow the Building & Grounds Committee and City Council to properly evaluate not only the cash amounts offered for properties, but also take into consideration the development proposal for the properties. The bid/development proposal sheet would allow proper evaluation of different types of development by specifically emphasizing the cash offer amount and the assessed value amount gained. This will allow computations of the immediate and 5 year impacts on the sale of property. Staff will mail out the bid/development proposal sheet to an updated list of companies who have built homes in the area, the two parties represented at the council meeting and any other who have expressed an interest in the lots. 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Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, updated the committee on the progress of the Five Sullivan Brothers Convention Center Renovation Project. The contractor is proceeding on schedule. Exhibit Hall has been painted, tile ordered for the restrooms should be delivered on time, hallway work is proceeding, and work has started on the sound system. Getty now present at 3:21 p.m. Mr. Cutwright reviewed the following change orders: 1. Change Order No. G-1 for changes to the fixtures, ceiling tile, etc. is a decrease of $1,627.00. 2. Change Order No. G-2 for changes to the sound system equipment at no additional cost. 3. Change Order No. G-3 is an increase in total cost of$10,291.00. Upon removing the panel in corridor 203, the walls were not finished and could not be painted in the unfinished condition. The rough texture of the existing wall and wallpaper paste that had not been removed before painting during an earlier renovation produced a change order to correct the situation. 4. Change Order No. G-4 for two additional hallow-metal door replacements not in the original contract increased the project cost $1,342.00. 5. Change Order No. G-5 is a decrease of$5,915.00 for the floor finish in the kitchen area. Two additional areas were added, the freezer and storage area. A change in product produced the deduct. 6. Change Order No. G-6 is an increase of$1,475.00 to remove and replace the vinyl base in the lobby area. The fresh paint, new ceiling and lights will show up all imperfections and problems with the base that has been in for 24 years. 7. Change Order No. G-7 has not been submitted, but will increase the project cost $3,045.00. Lighting the exterior of the building will show many problems with the existing soffit. Exterior soffit painting would correct the problems. The original cost of the project was $1,438,800.00, and the total cost for the project with the additions is $1,447,411.00. The change orders amount to one-half percent of the total project. The Building & Grounds Committee will meet at 8:00 a.m. on Wednesday, February 26, 2003 to tour the Five Sullivan Brothers Convention Center. Moved by Welper, seconded by Getty that the above change orders be approved and forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 3:34 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 17, 2003 3:40 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from Wendell Lupkes to lease city-owned property generally located north of West Shaulis Road and between 4862 West 4th Street and Southland Park Subdivision for $100.00 per year was reviewed. The property is owned by the city and is used as a drainage way for the adjacent creek. Mr. Lupkes owns the property to the east of the site and is proposing to pay $100.00 per year to lease the property. Mr. Lupkes believes the offer is fair as it will save city staff time to mow the area. Wendell Lupkes reported that the area is a flood basin, and he does not feel anyone will object to his use of the property. Mr. Lupkes stated he will mow the property for bales of grass to feed his horses. Moved by Greenwood, seconded by Welper that the request from Wendell Lupkes to lease city- owned property generally located north of West Shaulis Road and between 4862 West 4th Street and Southland Park Subdivision for $100.00 per year, be approved and forwarded to the full council. Ayes: Three. Motion carried. The request of Rudo Dzehverovic to lease city-owned property located at 820 Sycamore Street for $800.00 per month plus triple net was reviewed. The property was recently acquired by the city for the development of the area for Iowa Brownfields Riverfront Housing project. The building will be demolished upon the eventual development of the area. Any lease with a tenant would need to have terms to end the lease within a given amount of time as well as only be a one year lease. Mr. Dzehverovic plans to open a bar at the property. Councilperson Greenwood suggested that the city lease the property to Mr. Dzehverovic subject to him obtaining a liquor license. Moved by Welper, seconded by Greenwood that the request of Rudo Dzehverovic to lease city-owned property located at 820 Sycamore Street for $800.00 per month plus triple net be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:47 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 10, 2003 4:35 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to purchase a water softener for the Five Sullivan Brothers Convention Center at a cost of $3,680.00 was reviewed. The water softener will be purchased from Ecowater Systems and the price includes the equipment, setting up the equipment, installation, freight and disposal of the old equipment. The water softener is not included in the Five Sullivan Brothers Convention Center Renovation Project. According to the Building Official/Maintenance Administrator, the water softener will purchased using operating funds or bond funds. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE February 3, 2003 4:00 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request from Jim Hoffman Construction to purchase Lots A and B generally located off of Pleasant Valley Drive was reviewed. Since the Building & Grounds Committee meeting on January 27, 2003, staff has received an additional offer/proposal from Jim Hoffman Construction regarding Lots A and B located off of Pleasant Valley Drive. Don Blake has already submitted an offer and proposal for the development of this land, which meets the criteria and has been made public. Staff suggested the following options: 1. Not to accept Jim Hoffman's offer. There was previously a bidding process on the property, and since that time staff has been working on an individual basis as interest was shown. 2. Accept Mr. Hoffman's offer,but allow Mr. Blake to counter offer. 3. Ask both parties to resubmit sealed offer/proposal for the council to open at public hearing. Noel Anderson, Assistant City Planner, reported that the property was originally put out for bid, with Mr. Blake submitting a bid and Mr. Hoffman not submitting a bid. The Building and Grounds Committee rejected all the bids submitted for the property. Councilperson Getty stated that he feels that since Mr. Blake's bid has already been put on the table, it would be unfair to allow someone else to come in now with an offer. Councilperson Welper supported accepting the offer from Mr. Blake as his proposal met all the criteria. Moved by Welper, seconded by Getty to accept the offer from Mr. Blake on Lots A and B for property generally located off of Pleasant Valley Drive. Prior to a vote on the above motion, the following comments were heard. Dale Kuskie, representing Jim Hoffman Construction, stated that he did talk to Noel Anderson, but no one gave him a time frame to submit a bid. Mr. Kuskie stated he talked to Don Temeyer and was told that the offer from would be submitted to the council. Mr. Kuskie stated that he has submitted a bid, which he has been working on for three weeks. Mr. Kuskie stated he did not know anything about Mr. Blake's bid and asked why the committee would not review the bid from Jim Hoffman Construction. Mr. Anderson reported that since the bids were rejected by the Building & Grounds Committee, staff has just been working with people who contacted them. Councilperson Getty stated that the motion made will forward the sale of the property to Mr. Blake to the full council and Mr. Hoffman can come before the council at that time. Following comments a vote was taken on the above motion with the following result. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:14 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 27, 2003 3:55 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from Don Blake of Blake Development to purchase Lot A generally located along Pleasant Valley Drive at a cost of $5,000.00 was reviewed. Lot A has been appraised at $32,000.00, which leaves $27,000.00 to be made up through development. Mr. Blake is proposing to build four duplex condominiums on the site, each paying an estimated $2,400.00 in taxes. Based on the return investment to the city, the applicant's proposal would pay the difference back between the 3rd and fourth year. Mr. Blake has agreed to sign a development agreement to construct and complete the units before the end of 2004. Total estimated taxes paid to the city over the 5 year period is $41,280.00. Moved by Welper, seconded by Greenwood that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. The request from Don Blake of Blake Development to purchase Lot B generally located along Pleasant Valley Drive at cost of $9,360.00 was reviewed. Lot B has been appraised at $30,000.00, which leaves $20,640.00 to be made up through development. Mr. Blake is proposing to build two duplex condominiums on the site each paying $2,400.00 in taxes. Based on the return investment to the city, the applicant's proposal would pay the difference back in the 5th year. Mr. Blake has agreed to sign a development agreement to construct and complete the units before the end of 2005. Total estimated taxes paid to the city over the 5 year period is $20,640.00. Don Temeyer, City Planner, stated that the both agreements will include language if construction is not started within the agreed time frame, the property would revert back to the city. Mr. Temeyer stated that negotiation of the agreements will include discussion on what happens to the money paid by Mr. Blake if construction is not started within the agreed time frame. Moved by Welper, seconded by Greenwood that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 13, 2003 3:15 p.m. Council Chambers Members present: Councilperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Supervisor to purchase a new boiler for the Center For The Arts at a cost of$8,877.00 was reviewed. In March 2002 one of the two boilers heating the Center For The Arts had a firebox explosion. The explosion did extensive damage to the firebox and internal controls. Both boilers were installed under the energy program about seven years ago and are no longer under warranty. WBC Mechanical submitted quotes of $4,225.00 to repair the boiler and $8,877.00 for a new Raypak H3-724 boiler with controls. The Center for the Arts is currently running with one boiler and no backup. It was the recommendation of the Building Official/Maintenance Supervisor that the damaged boiler be replaced with the new Raypak H3-724 boiler as quoted by WBC Mechanical. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. Relocation of the Human Resources Depai lnient to the east end of the main floor of the Carnegie Annex building was reviewed. The Human Resources Department will occupy the east end of the main floor of the old section, using about 1,200 square feet. There are four offices involved and the large reception area. With the Human Resources Department moving into the Carnegie Annex, the building will be completely occupied. The area in City Hall being vacated by the Human Resources Department will be occupied by Building Inspections. The estimated cost for the minor repair to the old Personnel area and current space occupied by Building Inspection is $4,500.00 Lou Cutwright, Building Official/Maintenance Supervisor, reviewed the areas in the Carnegie Annex occupied Community Development, Neighborhood Services, Waterloo Housing Authority, Human Resources, Human Rights and Engineering. Moved by Welper, seconded by Greenwood that said relocation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:29 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS January 6, 2003 2:30 p.m. Council Chambers Members present: Chairperson Getty, Welper, Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Supervisor for authorization to lease a dishwasher and water softener, purchase equipment for the kitchen and reupholster chairs for the Five Sullivan Brothers Convention Center was reviewed. To replace the present dishwasher set- up at the Five Sullivan Brothers Convention Center it would cost, if purchased, $40,000.00 to $50,000.00. Dennis Law, Manager of the Five Sullivan Brothers Convention Center, has located a vendor who will lease a dishwasher on a five-year lease for $50 to $60 per month. It will cost the city approximately $3,800.00 to set up the machine. The vendor will be responsible for major repairs. The total cost for a five-year lease will be approximately $7,400.00. The city can realize a substantial savings in leasing a water softener, with the leasing company responsible for the maintenance and upkeep. Mr. Law has been working with Martin Brothers to purchase a gas fryer and three heated banquet carts at a cost of$8,500.00. In addition, about 1,000 chairs need to be reupholstered at a cost of$10.00 to $15.00 per chair. The Building Official/Maintenance Supervisor will coordinate the color of the fabric with the architect. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. Greenwood now present at 2:35 p.m. The request of Rene Dupont and Brian Nichols to purchase wood trim and light fixtures located within the Rath Administration Building was reviewed. The Rath Administration Building has been vacant for a number of years and much of the wood trim has been ruined through water leaks and lack of maintenance to the vacant building. The potential for reuse or rehabilitation of the building would probably involve refurbishing most of these areas. The wood trim is located within a smaller office out of the main area. Rene Dupont and Brian Nichols have offered $200.00 for the wood and lights. Councilperson Getty requested that Mr. Dupont and Mr. Nichols be required to sign a hold harmless agreement. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of Gina Jordan to purchase property acquired as part of the Ansborough Avenue Widening Project generally located on Dundee Avenue for $16,800.00 was reviewed. The parcels have an assessed value of $44,410.00. Since the parcels were acquired using federal funds, staff had the parcels appraised, and they were appraised at $30,000.00. City staff contacted the previous owner to offer them first right to purchase and no official reply was received. Since the city received no reply from the previous owner, the city is able to sell the land through the normal public hearing procedure. As the lots have sat vacant for a number of years with no formal offers upon them, staff believes a bidding process is not warranted. Gina Jordan notes in her offer the plans to construct elderly housing on the lots in the near future. Ms. Jordan's plan includes the construction of two to three $200,000.00 duplex units on the 0.55 acres of land. The Zoning Ordinance requires 4,000 sq. ft. per family in the "R-2" District, so the plans would be well within the density requirements for the district. The lots are located within the Consolidated Urban Revitalization Area, which by definition needs new construction and development within its boundaries. The development of these lots would also work within the goals and policies of the Land Use Policy Plan for the city for infill development on lots with infrastructure currently serving them. Councilperson Welper stated he would like to wait on this request until the city comes up with a policy on the sale of city-owned property. Councilperson Getty stated he does not feel this request should be put on hold because we do not know when the council will approve a policy. Councilperson Hurley stated he feels the council needs to be extra careful just because the applicant is Councilperson Jordan's daughter. Councilperson Hurley asked why the city is not putting this property out for bid. 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