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Home My WebLink About2002 BUILDING& GROUNDS COMMITTEE December 16, 2002 3:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Weiner, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Noel Anderson, Assistant City Planner, reviewed the Development Proposal Packet for Greenhill Disposal Parcel#2 generally located at the northerly corner of Katoski Drive and Greenhill Road, just off of South Hackett Road. The Development Proposal method takes into account criteria other than merely selling price and was previously used on sites such as Kwik Star at West 9th and Highway 218. The categories to be used in evaluating the proposals include proposed land use, quality of the proposed development, traffic flow, architectural and aesthetic design considerations, economic impact considerations and price. The sale of the land will be advertised in the newspaper. Adjacent property owners and those whom have expressed an interest in the property will be notified. Points will be assigned to information supplied by the bidders, the bid will be reviewed by staff and forwarded to the Building & Grounds Committee for review. Discussion was heard regarding the requirement that the development must commence construction within eight months and be completed with 24 months form the date the council accepts the proposal. Council members felt that the language should be changed to require construction be commenced within 12 months and be completed within 24 months. Moved by Greenwood, seconded by Welper that the Development Proposal Packet for Greenhill Disposal Parcel#2 generally located at the northerly corner of Katoski Drive and Greenhill Road, just off of South Hackett Road be approved with the amendment of the timeline to require the development project commence construction within 12 months and be completed within 24 months from the date of council acceptance of the proposal. Ayes: Three. Motion carried. With no further business before the council, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:16 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE December 2, 2002 3:15 p.m. Council Chambers Councilperson Getty called the meeting to order at 3:43 p.m. Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of David Zoll to vacate, sell and convey a portion of the alley located behind 528 and 532 Newton Street for $550.00 was reviewed. At the September 23, 2002 Building & Grounds Committee meeting, the request by David Zoll to reduce the asking price of the alley located behind 528 and 532 Newton Street was reviewed and recommended for approval. The recommended price that Mr. Zoll and the Building & Grounds Committee agreed to was $450.00. At a public hearing on October 21, 2002, the council denied the request indicating the offer was too low. Mr. Zoll is now offering $550.00. As per standard procedure, staffs starting asking price was based on the assessed value of the abutting property, with the land valued at $0.89 per square foot. The total assessed value of the property is $875.67. At the September 3, 2002 Planning, Programming and Zoning Commission meeting the request by David Zoll to vacate a portion of the alley located behind property at 528 and 532 Newton Street was reviewed and recommended for approval. Vacation of the right-of-way would not appear to have any negative impacts on the neighborhood or on the traffic as the right-of-way is unimproved and already dead ends on Broadway. Moved by Welper, seconded by Greenwood that said request be tabled until a policy is established for sale of small parcels. Ayes: Three. Motion carried. The request of Mark Trunnel to accept his bid of$32,400.00 for Lots C and D generally located along Pleasant Valley Drive was reviewed. At the October 21, 2002 council meeting, bids were received for the lots on Pleasant Valley Drive. Since that time Dr. Trunnel has resubmitted a bid of$32,400.00 for Lots C and D. The appraised value for Lots C and D is $36,000.00, and Dr. Trunnel's bid is 90 percent of the appraised value. Moved by Welper, seconded by Greenwood that said request be approved and forwarded to the full council to set a date of hearing on the sale of said lots. Ayes: Three. Motion carried. Councilperson Jordan asked what is the next step for the bidders of lots A and B. Councilperson Greenwood responded that the Building & Grounds Committee denied all the bids unless the bidder was willing to pay 90 percent of the assessed value. Councilperson Jordan stated he read the letter sent by staff to developers regarding the parcels of property along Pleasant Valley Drive, and it only says the city is accepting bids, but it does not say anything about appraised value. Mr. Temeyer stated that the city has the right to accept or reject all bids. Councilperson Getty stated that Mr. Koch should submit a letter to the full council with a bid for Parcel B. The request of Rick Brown to purchase city-owned property generally located at the corner of Jefferson Street and West 11"' Street for $7,250.00 was reviewed. Staff has looked at this parcel for potential sale and has determined the fair market value should be higher, with staff value of $17,035.15. Mr. Brown has offered what was originally paid for the parcel by the city in 1991. The city will have to reimburse the State of Iowa for any net profits it receives for the sale of the property above what it was purchased from the State of Iowa minus city costs. Mr. Brown has included the following conditions in his offer: That a Phase I environmental assessment be performed on the site. If Phase I shows no contaminants, Mr. Brown will pay for the environmental. If Phase I show contaminants, the city would be required to pay for the Phase I and the offer to buy would be null and void. Mr. Brown has also requested that all trees be removed from the site by May 1, 2003. Mr. Brown agrees to develop or cause to be developed a Principal Permitted Use on the property within two years of his acquisition of the property. In the event construction would fail, the property would revert back to the city. Mr. Brown would be reimbursed only the purchase price and would forfeit any other costs such as environmental reports, recording, publication, etc. Moved by Getty, seconded by Greenwood that said request be approved. Ayes: Three. 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Approval of Minutes of December 2 , 2002 , as proposed. NFW RIJSTNFSS. 1 . Authorization to purchase two dual antenna radar units at a cost of $3 , 584 . 00—Police Chief . 2 . Approval of Consolidated Urban Revitalization Area Application Assistant City Planner. 3 . Authorization to purchase used truck mounted snow blower at a cost not to exceed $18 , 000 . 00—Superintendent of Central Garage . 4 . Authorization to repair Battalion 300 at a cost of $4 , 155 . 60—Fire Chief . 5 . Approval of Mutual Aid 28E Agreement with members of the Black Hawk County Firemen' s Association to provide fire and emergency assistance—Fire Chief . 6 . Sewer refund in the amount of $1, 368 . 03 for 1966 Newell Street—City Clerk. 7 . Travel request for Executive Director, Fair Housing Coordinator, two Human Rights Investigators and two Human Rights Commissioners to attend RECCR Annual Meeting/HUD Training in Kansas City, Missouri on December 11-13 , 2002 , with costs not to exceed $2 , 187 . 46 . 8 . Travel request for Captain/Medical Supervisor and Community Services Coordinator to attend classes at the National Academy in Emmitsburg, Maryland on January 18-February 1, 2003 , with costs not to exceed $396 . 00 . PRE-AUTHORIZATION TO EXPEND OVER $1, 000 . 00 R[JT)CWLT LTNF TTFMS TO BF AMFNDFj) 1 . Authorization to increase Line Item 266-07-7830-2118 in the amount of $11, 775 . 00—City Engineer. BILLS PAYMENT ADJOURNMENT Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE November 18, 2002 4:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Cedar Valley Corporation to vacate, sell and convey for $500.00 a portion of the right-of-way along Broadway Street for the purpose of constructing a new corporate identification sign was reviewed. On November 5, 2002, the Planning, Programming and Zoning Commission approved the request by Cedar Valley Corporation, 2637 Wagner Road, to vacate a portion of the right-of-way along Broadway Street for the purpose of constructing a new corporate identification sign. The vacation of right-of-way does not appear to have any negative impacts on traffic as the right-of-way is unimproved and appears unnecessary for future public use. An easement does not appear to be necessary. As per standard procedures, city staff's starting asking price was based on the assessed value of the abutting property, and, therefore, the land was valued at $.29 per square foot. The portion of right-of-way is 4,452 square feet for a total of$1,291.08. The applicants have offered $500.00, plus publishing and recording costs for the property. The recommendation of the Building & Grounds Committee will be forwarded to the full council. Councilperson Getty stated that he talked with Mr. Jackson, and he just needs a piece of the parcel for a sign, and city staff told him the city needed rounded off area of the whole corner. Mr. Jackson has mowed and maintained the property every year. Councilperson Welper asked if the committee would be setting a precedent by accepting Cedar Valley Corporation's offer. Moved by Greenwood, seconded by Welper that the request of Cedar Valley Corporation to vacate, sell and convey for $500.00 a portion of the right-of-way along Broadway Street for the purpose of constructing a new corporate identification sign be approved. Ayes: Three. Motion carried. Louis Cutwright, Building Official/Maintenance Administrator, updated the committee on remodeling of the Five Sullivan Brothers Convention Center. Struxture Architects has completed the preliminary cost estimates and submitted a total project cost of $1,292,880.00, with a contingency of $111,100.00. The project includes exterior and interior repairs, landscaping,renovation of the restrooms, new flooring in Exhibit Hall, etc. A new sound system for Five Sullivan Brothers Convention Center is included at an estimated cost of$175,000.00. Final drawings and specifications will be submitted to the council on December 2, 2002 and a date of hearing and bid letting will be set for December 16, 2002. It is hoped to award the bids at the December 16, 2002 council meeting. The interior construction is expected to be completed by April 30, 2003 and the exterior work is expected to be completed by July 1, 2003. Mr. Cutwright reported that $750,000.00 has been set aside for the project. Michelle Weidner, Chief Financial Officer, reported that $500,000.00 GO Bonds have been allocated for the project and there is $250,000.00 from funds not used in prior years. Ms. Weidner stated that other sources will need to be identified for the project. The council elected to use this year's $150,000.00 hotel/motel funds for maintenance of the Five Sullivan Brothers Convention Center. Councilperson Getty suggested that the funds from the Black Hawk County Solid Waste Commission could be used for the project. Councilperson Getty stated he would like to keep moving along on the project and see how the bids are submitted. Councilperson Greenwood agreed to move forward with the project. Mr. Cutwright stated the new sound system will be state of the art. Mr. Cutwright asked if the committee wanted to bid the sound system separately or to keep it in the total project. Councilperson Getty stated he would like to proceed with the whole project. a�ag 1counN •potnno uotloj, •aargj :so/Cy •urd 9E:17 In pautnofpn act Supaaut atp Intp poomuaazrD icq papuooas `JadtapA /Cq panotu snm `aantuutuoo atp aiojaq ssautsnq .zatpinj ou !pm •X1uoud q iq Si tualsls punos 0111 mount Joloviluoo alp lat pun toab id atottm atp a3ii1 mom att pawls i i oo uostadttouno3 •Xmme ttt5u tuolsics punos atp ttn2sui paNsn act ptnoo .iotoni uoo alp Jo utalsics punos alp ioj piq alntuattn UP apntoui ptnoo suotwogtoads piq atp pawls spapgoty ampxni g Luau anirluasa.Jdoi y z aged ZOOZ `8 t J qutanoN aalltuuuo3 spunolo 2uiptmg BUILDING& GROUNDS COMMITTEE November 12, 2002 3:25 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Parking in the 600 block of East 4th Street was reviewed. Sandie Greco, Superintendent of Traffic Operations, reviewed the following options of parking along the east side of the 600 block of East 4th Street: 1. Leave the "No Parking This Side" signs up. 2. Remove the signs and install three 2 hour parking meters. 3. Remove the signs and allow parking as in the past. The northbound lane on East 4th Street is 17 feet wide, so a lane will not be lost as it is not wide enough for two lanes of traffic. The southbound lanes of East 4th Street are 22 feet wide, which enables two lanes of traffic to flow smoothly. Traffic Operations staff have driven in the area at various times of the day and evening and have noticed two to four vehicles parked along Lime Street. There is ample parking on Lime Street, and the 15-minute loading zone in front of Neal Hartman's business allows customers to load their merchandise or for parents to drop off their children for activities. The Superintendent of Traffic Operations feels that Option 1, leaving the "No Parking This Side" signs up, will have no adverse affect on the areas parking operations. Placing three parking meters across the street from Mr. Hartman's business would allow customers and parents to park for no more than two hours. This is an isolated area (where no other meters are placed) and would have to be checked daily for possible vandalism. Option 2, therefore, does not have any significant advantage but does create additional maintenance needs. Option 3, removing the signs and allow parking as in the past, would not solve the problem of vehicles being parked over the curb and into the grassy area because the street is not wide enough to accommodate a thru lane and a parked vehicle.. Councilperson Welper stated that the street is narrow so people trying to get out of the way of traffic drive on the grass. Councilperson would like to try option 3 for 90 days. Sandie Greco, Superintendent of Traffic Operations, reported she likes option 1 as it helps traffic after school and is a favorable solution. Councilperson Getty stated he also likes option 1, which would leave the situation as it is. Councilperson Greenwood agreed with option 1. Councilperson Welper stated he could go along with option 1. Moved by Getty, seconded by Greenwood that option 1, Leave the "No Parking This Side" signs up be approved. Ayes: Three. Motion carried. With no further business before the council, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:31 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE November 4, 2002 3:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Elias Grover and Stella Smith to vacate, sell and convey property generally located in the 100 block of Carl Street between Ricker Street and Newell Street was reviewed. The Planning, Programming and Zoning Commission has recommended approval of said vacation, sale and conveyance subject to the following conditions: 1. Public Carl Street is changed to private Carl Street. 2. The applicant agrees to remove the intersection cut with Ricker Street and replace it with a full-length curb. The vacation of the right-of-way does not appear to have any negative impacts on the neighborhood or on the traffic as the right-of-way is unimproved. On April 8, 2002, the Building and Grounds Committee recommended selling the land to Mr. Grover (who operates the legal non-conforming business that has been at the site since prior to 1969) for $1,220.35, with the condition that Mr. Gover install a full length curb on the north side of vacated Carl Street along Ricker Street. Mr. Gover agrees to these conditions. Mr. Gover has agreed to put in the curb in exchange for reducing the price of the land by $500.00. The April 8, 2002 agreement changed when Mrs. Stella Smith of 614 Ricker Street indicated a desire to purchase the portion of the property abutting her land. It has been the city's policy that the property owner abutting the property has the first chance at purchasing it. Stella Smith owns lots 9, 10 and 11 along Carl Street. Mrs. Smith has agreed to the price of$.09 per sq. ft. As per standard procedure, staff's starting asking price was based on the assessed value of the abutting property; therefore, the land was valued at $.09 per sq. ft for a total of$1,720.35 based on the average value of the adjoining properties. Elias Grover has agreed to purchase 11,875 square feet at the asking price of$1,068.75 less $500.00 for the curb for a total price of$568.75. Stella Smith has agreed to purchase 7,240 square feet at the asking price of$651.60. It was moved by Greenwood, seconded by Welper that the request of Elias Grover vacate, sell and convey 11,875 square feet for$1,068.75 less $500.00 for the curb for a total price of$568.75 and vacate, sell and convey to Stella Smith 7,240 square feet at the asking price of$651.60 be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, reviewed Change Order No. 1 in conjunction with the Five Sullivan Brothers Convention Center Roofing Project. On April 3, 2002 a meeting was held with Hovey Brom outlining the scope of the project. Documents were developed setting the date for a pre-bid meeting as May 15, 2002 and a bid date of June 3, 2002. On May 15, 2002 while walking the Five Sullivan Brothers Convention Center roof, it was determined a walkway would be needed. But because the bid date was so close, Mr. Cutwright and Mr. Brom decided that a change order would be issued for the walkway installation after the low bidder was determined. Black Hawk Roofing proved to be the low bidder with the single- I ply membrane. At the pre-construction meeting on July 25, 2002, it was determined that the contractor would give a price for the walkway. Councilperson Getty stated that Mr. Cutwright authorized expenditure of$9,000.00 to be spent without approval of the Finance Committee or Building & Grounds Committee. 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Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for four lots generally located on Pleasant Valley Drive were reviewed: Lot Appraised High Bid Bidder A $40,000.00 S29,000.00 Randy & Michelle Cayler B $30,000.00 $20,000.00 Jack& Mark Koch C $18,000.00 *With D *With D D $18,000.00 *$51,022.00 *Dr. H. Mark Trunnel The above described bids were opened and reviewed at the October 21, 2002 council meeting. The city only received an offer above the appraised price for two of the four lots. City staff has been trying to contact the bidders to learn of plans for immediate construction, speculation, etc. Dr. H. Mark Trunnel has withdrawn his bid. Randy and Michelle Cayler bid $29,000.00 for Lot A, and they are planning on building a new home with a valuation of$150,000.00. The city hired Valuation Services to perform appraisal services on the four lots. Once the lots are purchased, the Black Hawk County Assessor will determine the appraised value by looking at location, adjacent properties, etc. Councilperson Welper asked if the city does not sell the lots at the appraised value why do we even pay for the appraisal services. Councilperson Welper stated he has found that in some cities potential buyers offer more than the appraised value. Moved by Welper to reject all the bids. Councilperson Greenwood stated that he feels that by selling the lots for less than the appraised value the city will set a bad precedent. Councilperson Greenwood suggested asking the bidders for a counter bid. Don Temeyer, City Planner, asked the council to give staff a guideline on what amount they would accept for the lots. Once the bids are accepted, the council would hold a hearing and others would have an opportunity to object to the sale. Mr. Temeyer stated that our area is not experiencing offers higher than appraised value. • The above motion died for a lack of a second. Moved by Welper, seconded by Greenwood that all the bids be rejected, that the city only accept bids of 90 percent of the appraised value or greater, and that all bidders must agree to build on the lots within one year. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:02 p.m. Ayes: Three. Motion carved. 2. Nancy Eckert . t City Clerk BUILDING & GROUNDS COMMITTEE October 21, 2002 3:00 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request from Ron Weber to purchase property generally located at the corner of Highway 218 and West 11th Street for $9,000.00 was reviewed. The Building & Grounds Committee sent this request back to Planning staff because the committee did not want to agree to all the conditions placed upon the sale and was concerned with the sale price. Staff has previously looked at this parcel for a potential sale and has determined the fair market value should be higher, with staff value of $18,424.00 for the southerly 7,840 sq. ft parcel. Mr. Weber has offered the city what was originally paid for the parcel by the city in 1991. The city will have to reimburse the State of Iowa for any net profits it receives for the sale of the properties above what it was purchased for from the state, minus city costs. Mr. Weber has removed his conditions on his offer. Staff recommends that the fair market value determined by staff be adhered to or Mr. Weber agree to one of the following scenarios: 1. That Mr. Weber reimburse the city for any amount of the price per square foot he sells the lot above what he purchases it from the city. This will ensure that the city works with Mr. Weber to enable him to market the land as a single seller, but also works to gain a return on the sale of city property to the other taxpayers of the community. 2. That Mr. Weber agree to develop the land at a certain value and time limit that will enable the city to recapture the value lost by selling the land at a lower cost within five years of the sale. This would be consistent with the policy for the sale of land by the Building and Grounds Committee. Staff recommends that the sale include an agreement between Mr. Weber and the city to either preserve the trees on the site after its development or allow the city to relocate the trees to another site. This is due to the fact the city planted the trees on the site through a grant program and does not want to cut them down. Noel Anderson, Assistant City Planner, reported that using the price the city paid for the property and the Consumer Price Index, the property would be worth $12,218.00 today. The city spent $330.00 on the property, and the State of Iowa spent $10,225.00 for testing and monitoring of the site. Ron Weber stated that he has amended his offer and will accept the Phase I and Phase II Environmental studies completed by the State of Iowa, with the certificate of no further action. Mr. Weber stated he has removed the conditions that the city remove the trees and that the city reconstruct the 300 block of West 10"' Street during the 2003 reconstruction season. Mr. Weber stated that the other sites, except for Lot 10, have entrances to the property. Lot 10 just has an alley and is worth about 'Y2 of the value of Lot 1. Mr. Weber reported he has maintained the lot and that the sale of the property will put it back on the tax roll. Councilperson Welper stated that the council represents the citizens of the city and needs to look at the city's expenses, including staff time. Mr. Weber stated that all his potential buyers say that time is of the essence and that is why he wants to purchase the property now before he has a buyer. Mr. Weber stated that he would build on the property within two years. II1aII cTID aaiog/CouuN •paw.uno uouoj •aoigj :saXy •tu•d Si:£ pau.znorpu aq 8uuaatu aria JadiaM /q papuooas 'Alpo Aq panotu sum l! `aamuutuoo am oiojaq ssautsnq JauiznJ ou 1IiiM •pow o uoiioJ, •ooigs :saAy •asuadxa s,Alto ati3 11 saau atl3 anotu 'pm Alto alp `X iodoid atp uo saail aqi 3U M you saop zagam ''N J! puu `anion iuui uo ati3 3o aouaiajjip alp sAid .agap .io alp o3 3IoEq spona1 Xiadoid Jo sivaA ApacI .Jd ati1 uo plmq 3sntu JagaM `auuim s jjvis Ouinrem `00.0££$ jo asuadxa s,AM10 snid `00.000`6$ ioj iagaM uo'>i o3 pins aq pans y,i i 3saM pure 81Z AvAm !H Jo .iauioo 01.13 pappooi ATIEJaua2 Apadoid aq1 Alpo /q papuooas `JadiaM Act panoyq Z a2rd ZOOZ `IZ iogo1oO aanIuruloD spunoio 2g Sutpimg BUILDING & GROUNDS COMMITTEE October 14, 2002 4:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from Ron Weber and Richard Brown to purchase city-owned property generally located at the corners of Highway 218 and West l l tI Street and Jefferson and West 11`'' Street for $9,000.00 and $7,500.00 was reviewed. Ron Weber has offered to purchase the southerly 7,840 square feet for $9,000.00 and Richard Brown has offered to purchase the northerly 7,249 square feet for $7,500.00. City staff has determined the fair market value to be $18,424.00 for the southerly parcel and $17,035.15 for the northerly portion. The Iowa Department of Natural Resources has submitted a "No Further Action Required". These parcels were noted as redevelopment area as part of the Vision Iowa Plan to offer sites for relocating businesses. The applicants have offered what was originally paid for the parcels by the city in 1991. The city will have to reimburse the State of Iowa for any net profits it receives for the sale of the properties above what it was purchased from the State, minus city costs. City costs includes staff time, mowing and maintenance, environmental funds, etc. The applicants have placed the following conditions on their offers: 1. That a Phase I report is completed for the properties. Staff believes the properties should be sold "as is". The city has received a letter of"No Further Action Required" from the State for the southerly lot and is not aware of any contaminants on the northerly lot. Staff believes the city should not agree to any environmental guarantees for the land as this is not within the city's jurisdiction, nor would it seem prudent from a liability standpoint. 2. That the Leisure Services Department removes any trees from the site in the Fall 2002. Staff believes this should be at the expense of the buyers to a city-owned location as determined by the City Forester. 3. One of the parcels states that the reconstruction of West 10`h Street be tied to this request. Staff does not believe the sale of property should be tied to the street program. 4. The other parcel states that the requesting party is a real estate developer, and staff has no concerns over this statement. Ron Weber reported that 1984 he purchased four lots for development from the city and state and also bought two lots on this block when Rath closed. In 1998 Mr. Weber purchased Lot 7, and in 1991 the city purchased Lots 6, 8 and 10 from the State of Iowa. In 1992, Mr. Weber purchased Lots 6 and 8 from the city. Mr. Weber reported that in 1994 the city refused to sell him Lot 10. In 1995 the city planted trees, and he attended a council meeting to ask the mayor to allow him to purchase the lot and not plant trees on the lot because of visibility. Mr. Weber stated he feels his offer of$9,000.00 to purchase the southerly 7,840 square feet is fair because the city will benefit from removal of the trees, this is the same price the city bought the property from the state, there is a restriction on the lot which does not allow for a curb cut, and the property is land locked with entrance only from the alley. Mr. Weber stated that the city has lost taxes on the property by refusing to sell to him. Richard Brown stated he offered $7,500.00 for the northerly 7,249 square feet because that is the price the city paid for the property. Mr. Brown stated he does not understand why the city would want to make $10,000.00 on the sale of the property when the extra $10,000.00 goes to the Department of Transportation. Mr. Brown asked why send this money to the state rather than keep it here. Mr. Brown reported that he plans to build a 4,500 square foot strip mall with possibly three businesses located on the property. Mr. Brown stated he feels the new building would generate approximately $7,500.00 per year in taxes. 31131D "I!D paxag 1Cour m •paiuro uoiioj •aa.iul, :saXy •urd L£:t7 Ir pauinofpu aq Suilaatu aul Irul poomuaaiD cq papuooas `JadpM icq panom sum li `aamunuoo aul a.zojaq ssauisnq Jaglin3 ou uI?M •pauiuo uoilolAl •aanjZ :saXd •aauuutuo3 spuno.iO puu Suipjmg aul oI )jarq lgOno.iq puu uoilnjos u Ino 3pom of jji s Ouiuoz puu Suiuurjd aul of ajorq lugs aq loans I ISOM puu uos.10J33 f puu pans I I Isom puu S i Z 1CrMu2!H 3o S.Iatuoo 31I w palrooj Xjjr.iaua XiJadoid paumo-Clio asugoind of slsanbai aul wmm poomuaa [) icq papuooas `XIIaD panoJA •palruitumuoo lou si ! iodoid aqi °ins avtu oI Xauotu jruogippr puads of anew 'pm Clio au1 Xpnls jmuatuuoiinug asuud arm op of uotlrindiis am pm /i.iadoid am spas Clio aql Ji palms poomuaaIO uos.iadjiounoD idiom Si li wum Jo peg .zoj `anjun lal.irtu mojaq Xliodozd arm pas oI /Carom ,suaztlio am Jo spJrmals pooh aq pjnom iiounoo a4I jaaJ lou saop au palms poomuaa.iO uosiadjiouno3 •luauilsnfpd Jo piuog a4I a.iojaq of paau jjim JagaM •.iTNI Tam siul ui padojanap sloafoid aoiu autos pm `padojanap Aiiadoid am lad of All of pa)jiom anru puu uado Aajjr aul damp of uoiluliodsuuiL Jo IuampudaU aul paNsu puu loi aul dojanap oI paluum sACrmjr suu olio aul Imp palms 1aAatua. •.il'i •iCajju NIB() ssaoor puu Aumanup r.io Supjiud.1o3 pasn aq pjnoo Apadoid aul puu `Alijigisin3o asnuoaq saaJi aul anoutai of Apadoid aul asrgo.ind oI aNij pjnom au palms JagaM %TINN •mo.uuu os si lop a1I asnuoaq 01 lo'I uo pjinq burro ail Irul palms .iagaM •IIAI •sjjoz xm aul uo li Ind pun Apadoid am pas pjnous Clio am lrpp Xaj.inH uosiadpounoj ulim saa Su au pales Nzro uos.iadpiounoj •asutjoind of sagsim ail kl iado id a4I uo ICpnls jmuauiuo.iinug I amid a4I Jo3 ajgisuodsa.i aq pinous umoIg •.iIAI palms .ia1Catua1 •4\1 •Aliadold am pas lou pjnous Clio aul uatjl uroj a4I sasnJaI 3jiirq aril Ji puu `Alzadoid aul uo sluuuitumuoo a.iu maul lutjl papuodsal JaACatua j •.ij,I Trap am anoidde lou ppm Aaul .io Apnls alp a.zinbai iiim }iurg aul asnuoaq XpnlS juluatuuo.zinug I amid r .ioJ pa)jsr au wul pauodol umoig •1JisI 'uoilruitueluoo 1Cuu Jo aiume si auOA.iana OS saipnls jmuaumo lug II asugd Puu I asrgd palajduioo sru Alto au.L •uoilrunumuoo Cur dn uraio oI °Aug pjnom am pauiaouoo srm Alto a4I asnuoaq alms ir.iauao 1rjjoQ r ppnq of purl am Jo airs am pm paaooid Iou pip Alio am w1I pawls .ia/Coma' •.ilk •sajgnop Ajjrnsn li Irul papuodsal`Jauurid AliD `iaAautai uou •s.iujjop °soul of auop uoilrjjui sru Irwin `I66I ui Apadoid aril 103 mud Apo aul lrum of pairdmoo paNsr Aal1n} uosJadjiouno3 •Aiiiadoid ajgrxm ow! Al.iadoid am sum Ii sr airs am lloddns pjnom au jiounoo aul aiojaq Ind a.n asrgoind oI s.iaJJo asap 3i palms AaJInH uosiadjiounoj i 'oN mall Aiirioadsa `suoilejndils am a)jij lou saop aq palms Alpo uos.iadjiounoj •piq JOJ dn Aiadojd aul Ind.io uoilnios r Ino }jiom oI X.tI oI 2uiuoZ pur Suiuueid oI )jorq was aq Aliadoid a4I aseuoind oI slsanba1 aul lap papuauiuiooaz Alpo uosiadpiounoj •Ai iadozd aril uo piq uro s1aulo smog jiounoo a4I uagm Irul papuodsal `.iauurid AliD lumsissy `uoslapuy paoN •Apadoid sitil uo piq oI aourgo r auoiciana aniS pjnous Clio aril Irtll pales JadjaM uos.iadjiouno3 •iur1S Suilueid aa.i1 r.zOJ Biaug uroUatudpiIAI u Joj Ajddr !pm au pales SuIInH •.qA1 •Apado.id aril uo saazl ZZ ale maul pur anotu 01 33.11 tad 00'SL l$ Aialruzixoiddr Isoo li mil paliodai •as.mo3 pop sIHHH 112110S of saazl aul °lout of surid luatuliudap sits Imp pawls `loloaiiQ saoin.Ias amsiarl TuTlnH pled z a2rd Z00Z `i i 1agoloO aalliuituo3 spunal9 ag Suipiing BUILDING& GROUNDS COMMITTEE October 7, 2002 4:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Sam Mingo to place covered bus shelters within the corporate limits and on city rights-of-ways was reviewed. The city currently allows bus benches to be placed on city right- of-way, which is regulated by city ordinance. A similar ordinance or amendment to the existing ordinance would be necessary if the city were to allow the placement of covered bus shelters. The current bench ordinance requires that the abutting property owner sign off to allow such a bench be placed in front of their homes or business, as well as requirements for separation between benches and restrictions on placement position, construction etc. A letter of support from MET Transit for the bus shelters has been received by the city provided, subject to certain conditions. The current bus bench ordinance requires that bus stop benches be placed no closer than three blocks or 900 feet from any other bus stop bench along any individual MET designated bus route. Sam Mingo reported that the shelters will be three-sided aluminum covered bus shelters for patrons of MET Transit. Mr. Mingo stated that he saw some bus patrons sitting in ramp to keep out of the rain and thought that was an inconvenience for the elderly, and he feels there is a real need for the covered bus shelters. Mr. Mingo stated that the covered bus shelters will be provided at no cost to the city. Any problems with the shelters will be corrected within 24 hours. Mr. Mingo stated he feels the shelters will increase use of MET buses. Initially, 12 shelters will be placed throughout the city to see if ridership is increased. Noel Anderson, Assistant City Planner, stated that an ordinance will have to be created by the city before any action can be taken on Mr. Mingo's request. The ordinance will need to be very detailed and contain items such as access to the shelters, snow removal, curb drop, etc. Councilperson Getty stated that he doesn't think property owners would be happy with the shelter located in front of their homes. Mr. Anderson stated the applicant would be required to obtain the signature of the adjacent property owners prior to review of the application for a covered bus shelter. Councilperson Getty suggested that the council direct Planning and Engineering staff to write the ordinance to allow covered bus shelters and bring back to the full council for review. Mr. Mingo stated that the objective is to make each g c shelter accessible, and that advertising on the shelters will offset the cost for the shelter. Councilpersons Clark and Welper supported the covered bus shelters. Councilperson Hurley asked if the shelters would protect the riders from wind. Mr. Mingo responded that some shelters are placed with the back to the wind and other shelters have panels in the front. Councilperson Hurley asked if the advertising would be behind glass so they can't be defaced, and Mr. Mingo responded the advertisement would be covered. Mr. Mingo stated that the shelters would be illuminated, and they would contract to have electricity installed to the shelters. One foot of cement would be placed around the shelters and provisions have been made for maintenance of the shelters. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 30, 2002 3:40 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Associate Engineer for authorization to seek bids for purchase and installation of aluminum lettering for entrance signs for the Airport and MidPort Park to be located north of Airline Highway and the intersection of MidPort was reviewed. Two entrance signs are being constructed along Airport Boulevard; one just north of Airline Highway and the other at the intersection of MidPort Boulevard. With the installation of the limestone walls for the entrance signs just recently completed, the aluminum lettering can now be mounted on the stone. The lettering is special fabricated and stud mounted to the walls. General Fund moneys will be used for this project to be eventually paid back from the TIF. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:50 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 23, 2002 4:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of David Zoll to vacate, sell and convey a portion of the alley generally located behind 528 and 532 Newton Street for $450.00 was reviewed. At the September 16, 2002 Building & Grounds Committee meeting the request by David Zoll to reduce the asking price of the alley was heard and recommended for denial. David Zoll was unable to attend the meeting and asked that the item be reconsidered at the September 23, 2002 meeting. At the Planning, Programming & Zoning Commission meeting held on September 3, 2002, the request by David Zoll to vacate a portion of the alley located behind the property at 528 and 532 Newton Street was reviewed and recommended for approval. Vacation of the right-of-way does not appear to have any negative impacts on the neighborhood or on the traffic as the right-of-way is unimproved and already dead ends on Broadway. As per standard procedure, staffs starting asking price was based on the assessed value of the abutting property. Therefore, the land is valued at $.89 per square foot. The total assessed value of the entire property is $996.80, and the applicant has offered$450.00 for the property. David Zoll reported that he will put in a garden and fence the property. The Fire Department has approved the fence as long a gate is installed. Councilperson Greenwood stated that if staff says the property is worth $.89 per square foot, then that is what the property should be held to. Councilperson Clark stated that he feels the land is only worth what someone is willing to pay for it. Councilperson Welper stated that selling the property for$450.00 will not break the city. Moved by Getty, seconded by Greenwood that the request of David Zoll to vacate, sell and convey a portion of the alley generally located behind 528 and 532 Newton Street for$450.00 be approved and forwarded to the full council for consideration. Ayes: Two. Nays: Welper. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:25 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUI\ COMMITTEE September 16, 2002 4:30 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Getty. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of David Zoll to vacate, sell and convey a portion of the alley generally located behind 528 and 532 Newton Street for $450.00 was reviewed. The Planning, Programming and Zoning Commission recommended that this request be approved. The vacation of the right-of- way would not appear to have any negative impacts on the neighborhood or on the traffic as the right-of-way is unimproved and already dead ends on Broadway. As per standard procedure, staff's asking price was based on the assessed value of the abutting property, which is $.89 per square foot. The total assessed value of the entire property is $996.80, and the applicant has offered $450.00 for the property. Moved by Welper, seconded by Greenwood that the request of David Zoll to vacate, sell and convey a portion of the alley generally located behind 528 and 532 Newton Street for$450.00 be approved. Prior to a vote on the above motion, the following comments were heard. Noel Anderson, Assistant City Planner, reported that Mr. Zoll felt the property was worth less because a utility easement reduces the amount of area to be used. Mr. Zoll lives at 532 Newton, and the property owner at 528 Newton has not requested to purchase any portion of the alley. Mr. Zoll plans to fence the property and put in a garden. The alley is dead-end, so Mr. Zoll will be shortening the dead-end portion of the alley. Following comments a vote was taken on the above motion with the following results. Ayes: None. Nays: Two. Absent: Getty. Motion failed. The request of the Assistant City Planner for approval of appraisal services for property acquired as part of the Greenhill Road Construction Project was reviewed. Staff has been contacted regarding the purchase of the property. In order for the city to sell the property, it will need a plat of survey. The property would not appear to be needed for any future public purposes. The city contacted the previous property owner and no response was received from him regarding his intent or interest to purchase the property back from the city. Since the parcel will be a buildable parcel, the city also needs to appraise the property for eventual sale and conveyance. Bids were sent to three companies. Winninger's bid was $1,000.00 and Valuation Services bid was $800.00. It was the recommendation of the Assistant City Planner that the bid from Valuation Services in the amount of $800.00 for appraisal services for property acquired as part of the Greenhill Road Construction project be accepted. Moved by Welper, seconded by Greenwood that said recommendation be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:40 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING & GROUND; )MMITTEE September 9, 2002 3:15 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Getty. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The contract with Winninger Realtors at a cost of$1,000.00 for appraisal services for Parcel No. 44 acquired as part of the Ansborough Avenue widening project was reviewed. Since state/federal funds were utilized for the Ansborough Avenue widening project, 306.23 of the Code of Iowa requires the city to survey and appraise the property to be sold after completion of the project. This process entitles the former property owners the first right to purchase the property at the appraised price. Staff requested bids for appraisal of the property from three firms and received one bid from Winninger Realtors in the amount of $1,000.00. Moved by Welper, seconded by Greenwood that said contract be approved. Ayes: Two. Absent: Getty. Motion carried. The contract with Earthtech at a cost of$900.00 to survey excess property acquired as part of the Greenhill Road Construction Project was reviewed. City staff has been contacted regarding the purchase of the property. In order to sell the property, the city will need a plat of survey. The property does not appear to be needed for any future public purposes. The city has contacted the previous property owner and no response was received from him regarding his intent or interest to purchase the property back from the city. Staff requested bids for surveying of the property from three firms and received one bid from Earthtech in the amount of $900.00. Moved by Welper, seconded by Greenwood that said contract be approved. Ayes: Two. Absent: Getty. Motion carried. The one-year agreement with American Cable Company to lease city-owned property located at 910 Sycamore Street was reviewed. As part of redevelopment of the Rath Area Neighborhood, the city acquired multiple properties along the river for the development of riverfront housing. The property at 910 Sycamore Street was acquired through this project. American Cable Company of Philadelphia approached the city about leasing a portion of this building for expansion of their small assembly manufacturing facility. In January 2002, American Cable Company made a decision to have a presence in the Midwest and opened a small facility in Waterloo. This facility will be doing assembly type work and will service their customer base in the Midwest, namely John Deere and Caterpillar. The lease is for one year with the possibility of a nine month extension. The monthly lease amount will be $750.00, or $9,000 for one year. In addition to this amount, the company will be responsible for any improvements made to the building and any additional costs associated with operation of the building due to the location of the business. Moved by Welper, seconded by Greenwood that said one-year lease agreement be approved and forwarded to the full council for review. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Welper that the meeting be adjourned at 3:27 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE August 22, 2002 7:45 a.m. Council Chambers Members present: Chairperson Getty, Greenwood. Members absent: Welper. Moved by Getty, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Welper. Motion carried. The request of Alan and Jacqueline Nicks to purchase vacated city right-of-way for $1,140.00 was reviewed. This item was reviewed by the Building & Grounds Committee on August 19, 2002. The parcel was previously vacated and dedicated as a public utility easement as it was no longer needed for street purposes, but it does have utilities located within its area. The applicants have offered $1,140.00 ($0.03 per square foot) based on the appraised price of property recently sold near the Shaulis Road and West 4`h Street intersection. The other property also had an easement located upon it. The price per square foot of abutting land is $0.33, but it is a buildable lot whereas this parcel would not be buildable and serves no apparent city purpose other than for utilities. The applicant would use it as land and a driveway entrance for their property located at 4336 West 4`h Street. The property contains approximately .902 acres. Don Temeyer, City Planner, reported that all the adjacent property owners have been notified of the sale of the property. Cork Petersen is interested in purchasing part of the property to use as a secondary access to his property and Steve Klingaman is also interested for landscaping. Planning and Zoning staff will work with the parties interested in purchasing the property to come up with an agreement. A new legal will be required. All costs will be the responsibility of those purchasing the property. Alan Nicks reported that he would like a minimum of 33 feet to close off his driveway, and that the estimated cost for his project is $10,000.00. Councilperson Greenwood stated that the parcel is not buildable, and due to the amount of Mr. Nicks' investment, and the fact that he is maintaining the property he could support this request. Moved by Getty, seconded by Greenwood that the request be placed on the council agenda of August 26, 2002 to set a date of hearing, and if the property owners are unable to come up with an agreement, the item be pulled from the council agenda. Ayes: Two. Absent: Welper. With no further business before the council, it was moved by Getty, seconded by Greenwood that the meeting be adjourned at 7:58 a.m. Ayes: Two. Absent: Welper. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 19, 2002 4:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Alan and Jacqueline Nicks to purchase vacated city right-of-way for $1,140.00 was reviewed. The parcel was previously vacated and dedicated as a public utility easement as it was no longer needed for street purposes, but it does have utilities located within its area. The applicants have offered $1,140.00 ($0.03 per square foot) based on the appraised price of property recently sold near the Shaulis Road and West 4th Street intersection. The other property also had an easement located upon it. The price per square foot of abutting land is $0.33, but it is a buildable lot whereas this parcel would not be buildable and serves no apparent city purpose other than for utilities. The applicant would use it as land and a driveway entrance for their property located at 4336 West 4th Street. The property contains approximately .902 acres. Councilperson Hurley stated that Alan and Jacqueline Nicks have been maintaining the property such as mowing, seeding, etc. Councilperson Getty asked if all the property owners have been notified that this parcel of land is for sale. Councilperson Hurley suggested proceeding with the process while other property owners are notified. Councilperson Greenwood asked to table this item to allow committee members additional time to review the request. Moved by Greenwood, seconded by Welper that the request be tabled and that a Building & Grounds Committee meeting be scheduled for Thursday, August 22, 2002 at 7:45 a.m. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:44 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE August 12, 2002 2:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Assistant City Planner for authorization to seek bids for appraisal of Dundee Lots acquired as part of the Ansborough Avenue Widening was reviewed. As part of the Ansborough Avenue widening project, the city acquired property from Dr. Raju. Since state/federal funds were utilized in the project, Section 306.23 of the Code of Iowa requires the city to survey and appraise the property to be sold after completion of the project. The process entitles the former property owners the first right to purchase the property at the appraised price. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to proceed with condenser replacement at the Waterloo Public Library at a cost of$28,000.00 was reviewed. The Building Official/Maintenance Administrator is recommending the condensers be moved to a ground location. The lines servicing the condensers at present run from the basement to the roof, and this year about 400 pounds of freon have been lost because of inaccessible leaks in the lines. Moving the condensers to a ground location will eliminate hundreds of feet of condenser lines. Four bids were received, and it is the recommendation of the Building Official/Maintenance Administrator that the bid from Capitol R & D in the amount of $23,044.00 be accepted. The total project will cost about $28,000.00 to complete. The project will be done in house, with CIP funding supporting the project cost. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for repair of the Street Department salt shed was reviewed. Wind has removed many shingles on the roof the Street Department's salt storage shed. Some sheathing has weathered quite badly and appears to be decaying. The bid document will request quotes for shingle replacement and/or a metal roof. The estimated cost to repair the shed is $20,000.00 to $23,000.00. CIP funding will be used for the project. Moved by Welper, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for chemical treatment of heating and cooling closed loop water systems for city buildings was reviewed. The Building Official/Maintenance Administrator had an opportunity to speak with Black Hawk County's boiler and cooling system treatment specialist. Bacteria growth and acid in cooling and heating systems is a prime reason in system failure. The addition of a film the thickness of a sheet of paper on the interior walls of a heating and cooling coil will cut the heating and cooling efficiency of a system 25 to 30 percent. Thomas Borror, of Jaytech, Inc. did an analysis of the city's major buildings and is recommending action. Funding is available for this project in the Building Maintenance Budget. Moved by Greenwood, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for continued renovation of Byrnes Pool with a total cost not to exceed $165,000.00 was reviewed. The project at Byrnes Pool includes: renovation of in-ground piping, "zero depth" Byrnes pool, and replace portions of the concrete deck. Some of the work will be done in-house, and Chester Pool will bid the in-pool piping and "zero depth" modifications. The concrete removal portion of the project will be bid locally to concrete contractors. The CIP fund account has $136,000.00 available for the project, and unused funds in other building improvement CIP funds will cover the complete cost. Moved by Welper, seconded by Greenwood that said request be approved. Ayes: Three. 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X2.101.10 1.111m paaooid 0I uoilnzuoglnn .io3 Joln.zlstuitupV aounuauntlAUit!oi330 &u!pimg all 3o isanbai ata Z a nd ZOOZ `ZI lsand aalliuituoD spunoID 28 2uipiing BUILDING & GROUNDS COMMITTEE August 5, 2002 4:05 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. An agreement with the Iowa Army National Guard to lease property generally located within Tract A of Midport America Plat No. 1 was reviewed. The Iowa Army National Guard is encroaching upon Tract A of city-owned property within MidPort America Plat No. 1. This was initially know when the area was being platted, but apparently no lease was formalized. The Iowa Army National Guard is requesting to use this area in its present condition as some of their fencing and vehicular use areas as well as vehicular storage is located on this tract of land. The Iowa Army National Guard would pay the city $1.00 per year for a 25-year lease. As a part of the Hunt Wesson (now Con Agra) development, the Iowa Army National Guard allowed the city to utilize a portion of their site for the railroad spur development. Moved by Getty, seconded by Welper that the lease agreement with the Iowa Army National Guard for property located within MidPort America Plat No. 1 be forwarded to the full council for consideration. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:11 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 1, 2002 4:30 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Lou Cutwright, Building Official/Maintenance Administrator, reviewed the bids received for the Reroofing Project for city buildings. The project includes reroofing at the Five Sullivan Brothers Convention Center, Center for the Arts, Library, Fire Station No. 3 and Fire Station No. 8. Bids were opened at the council meeting of June 3, 2002. The project was bid specifying(1)Build-up membrane roofing(hot tar) and(2) single-ply membrane roofing (rubber). Summary: Rubber. The combined low bid on the complete project was Black Hawk Roofing with a bid with a 180 day completion contract time of$387,992.00. Pries Roofing provided the low bud using the single-ply (2) membrane for the Library at $70,150.00 and Fire Station No. 3 at $14,280.00. If the Library and Fire Station No. 3 are removed from Black Hawk Roofing's price, the city would have an aggregate low price of$387,007.00, if the bid was split between Black Hawk Roofing and Pries Roofing. Black Hawk Roofing is willing to give the city a price on an additional five year labor and material warranty on the single-ply (rubber) roofing that could be purchased for an additional $39,350.00, which would bring the total amount for the rubber roofing to $427,342.00. Summary: Hot Tar. Pries Roofing had a combined low bid of$475,600.00. Service Roofing was low bid on the Center for the Arts at $107,884.00. The aggregate low bid for build-up (hot tar)roofing is $461,684.00. Mr. Cutwright reported that with additional bond proceeds from FY03, there is funding to complete the roofing project before December 31, 2002. Lou Cutwright, Building Official/Maintenance Administrator, reviewed the space allocation at the Carnegie Annex. The maintenance staff has finished the remodeling of the lower level of the Carnegie Annex. To attain full use of the space at the Annex, Mr. Cutwright is making the following recommendation: Human Rights -To occupy the lower level of the original Carnegie Library. This includes the lower lobby and related office space in the east wing. Total square footage occupied by Human Rights will be 1,648 sq. ft. There are five offices plus the conference room and reception area. Waterloo Housing Authority - Will be moving into the space vacated by Human Rights. The Waterloo Housing Authority has two case workers who require privacy working with clients. Their maintenance/inspector persons also require an office. There are three offices located in the vacated Human Rights space. Housing needs the additional space vacated by the three persons moving into the vacated Human Rights area for files, storage, etc. This aggregate move will provide more income to the city for defraying the costs of Carnegie Annex. Human Rights will increase their space by 50 percent, and the Waterloo Housing Authority will increase their area by 30 percent. Mr. Cutwright reported that he would like to move Code Enforcement, Maintenance and the Building Department to the main floor of the old portion of the Annex. Space utilization of the main floor of the old portion of the Annex will be brought back to the Building & Grounds Committee in four weeks. Mayor Rooff reviewed maintenance of the Five Sullivan Brothers Convention Center. Mayor Rooff reported that he has met with Nick Dahl and Lou Cutwright regarding the Five Sullivan Brothers Convention Center. Mayor Rooff stated the city is reviewing improvements to the Center at a sizable cost. 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Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to purchase an air conditioning system for Fire Station No. 1 was reviewed. The following bids were received for said air conditioning system: Bidder Bid Amount L Central Plains Distributing $2,138.00 Johnstone Supply $1,918.97 Dubuque Supply Company $1,925.00 It was the recommendation of the Building Official/Maintenance Administrator that the bid from Central Plains Distributing in the amount of $2,138.00 be accepted. The quote from Central Plains Distributing is for a Carrier, and Building Maintenance has been replacing all city units with Carrier brand. The purchase of the Carrier brand unit will be consistent with the goal of installing low-maintenance equipment in all city buildings. Funds to purchase said equipment is available in the FY02 CIP Fire Department Improvements. Councilperson Clark asked why it would make a difference if all the air conditioning systems are Carriers. Lou Cutwright, Building Official/Maintenance Administrator, responded that maintenance has found when buying parts for the Carriers, the parts are interchangeable. Moved by Greenwood, seconded by Getty that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:59 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE June 10, 2002 3:00 p.m. Council Chambers Members present: Greenwood, Welper. Members absent: Getty. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request from Operation Threshold to purchase for $1.00 property generally located at Magnolia Parkway and Upton Avenue was reviewed. The parcel was obtained by the city and was slated for potential roadway improvements in this area, such as a cul de sac. City staff has determined it is not necessary as this is not a dead end segment but is a corner of a curved street. Operation Threshold is requesting to purchase the lots for $1.00 as they will use the 8,044 sq. ft. combined lots for the construction of a single family unit through the funding they received from the Iowa Finance Authority. The lots are in the Consolidated Urban Revitalization Area (CURA). The lots have a combined assessed value of$9,120.00. Comparing this assessed value to other lots in the immediate vicinity it appeared high. By computing the price per square foot of the neighboring property to the west ($0.87 per sq. ft.), the asking price would be reduced to $6,998. While a new home in this area may still not payback the asking price within the five- year period, it would bring a new affordable home into the CURA area, which would bring an increased tax base, income from new residents, potential new school students, fees from water, sewer, garbage, etc. Staff believes the offer by Operation Threshold to be a positive sale factor for the city. An easement would need to be retained for a water main on the far eastern edge of the lots. The easement area should not impact construction of a new home. Don Temeyer, City Planner, stated that language would be put on the deed that Operation Threshold would have to build a house on the lots within a certain timeframe or the city could take back the lots. Noel Anderson, Assistant City Planner, stated that the city owns 1,200 parcels, but most of the parcels are not buildable. Councilperson Hurley stated he did not have a problem with selling the property to Operation Threshold, but he would like to know how the city decides the dollar amount to sell property. Mr. Anderson responded that the Building & Grounds Committee approved a policy which includes a price per foot or assessed value and a payback within five years. Councilperson Greenwood asked why the city doesn't advertise that this lot is for sale. Mr. Anderson responded that the city could advertise the property, but historically we have not advertised the smaller lots. Mr. Temeyer stated that the property currently does not pay taxes, and it is the city's responsibility to mow the lots. Mr. Temeyer suggested that the contract include language that Operation Threshold must start construction of the house by the next construction season. Councilperson Welper stated he just does not want other potential buyers to ask why Operation Threshold was allowed to purchase property for$1.00 and they can't. Mr. Temeyer stated that Operation Threshold will sell the house for the full appraised value and will probably lose money on the sale. If Operation Threshold ever makes a profit, the profit must be put back into another home. Councilperson Jordan stated he thinks this is a win/win situation for everyone, but he has concerns about Habitat for Humanity and other non-profits that want to buy city property. Councilperson Greenwood stated he would like additional time to consider this request. L L 1a313 /Chip 1-zaxag iCauEN •paiaa1a uotloyA! •JCnno :luasgy •oMZ :sai(v •urd IZ:£ pauanofpu act gutuaam alp N4 poomuaaID JCq papuoaas `aadiaM Xq panow sum 1! `aaapiuzutoa aql aaopq ssauisnq aatlun3 ou guiM •Xpadoad paumo-1 pp ssnasip o� situp Sb of 01, ut uotssas /JOM liaunoa e aneq of a3lli Plnom aq pale;s xau1) uosaadliauno3 •pauaea uot4ow •Xlia9 :wow •oMZ :saXy •palgel aq anuand uo1dn pun ,Cemxaed Etlou2n1\I parao1 paumo-icp o 00.I$ ao3 asi gaand o� P1ogsaatjZ uoi1naadp woij isanbaa alp p ql aadiaM papuoaas `poomuaaa9 panow Z a0vd ZOOZ `0I aunr aal1iuzuroJ spunoJD ag Suiplmg BUILDING & GROUNDS COMMITTEE June 3, 2002 4:00 p.m. Council Chambers Chairperson Getty called the meeting to order at 4:10 p.m. Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for security services at city ramps were reviewed: Bidder Bid Amount Superior Security Services $12.50 per hour Night Hawk Security S 11.95 per hour Per Mar Security $10.70 per hour It was the recommendation of the City Clerk that the low bid from Per Mar Security in the amount of$10.70 per hour be accepted. The contract is for one year but may be renewed for an additional year at a mutually agreed upon price. The total hours for the contract for one year is 1,456 hours for a total cost of$15,579.20. Moved by Greenwood, seconded by Welper that said recommendation be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:13 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 20, 2002 4:10 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The following bids received for replacement of fours overhead doors for the Fire Department were reviewed: Bidder Bid Amount Overhead Doors, Inc. $10,835.00 Dan's Overhead Doors $ 9,610.00 It was the recommendation of the Building Official/Maintenance Administrator that the bid from Overhead Doors, Inc. in the amount of $10,835.00 be accepted because they match existing doors in the buildings. The price from Overhead Doors, Inc. includes installation of the doors. The doors quoted by Dan's Overhead Doors require painting at an additional cost. Moved by Getty, seconded by Welper that said recommendation be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek proposals for design of the 2002-2003 renovation of the Five Sullivan Brothers Convention Center, including a sound system, was reviewed. The renovation will include, but is not limited to the following: EXTERIOR INTERIOR Patio Brick Restrooms Exposed Aggregate Steps Carpet (Second Floor) Skywalk Windows Overall Decorating Planters Exhibit Hall Floor Ceiling Tile Lighting Sound System Funding for said renovation is available from hotel/motel tax and CIP funding. Hotel/motel tax funds will be utilized to retire any bonding necessary to complete the project. At present, $257,000.00 is available in hotel/motel funds to start the project. Capital Improvement Project funding has been requested in the amount of $600,000.00 to complete the project. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:30 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 13, 2002 3:40 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Gerold Titus to lease 0.73 acres of city-owned property generally located on platted Garden Avenue west of Wren Road for $81.28 per year to use for farming purposes was reviewed. City staff was recently notified that Gerold Titus was farming city-owned property. This portion of city-owned property was platted and dedicated for future street purposes. The portion should remain in city ownership for the eventual development of the area for residential uses. The area being farmed is roughly 0.73 acres in size. Mr. Titus is offering $81.28 per year for the right to farm the property based on the average lease rate in Black Hawk County of $110.00 to $120.00 per acre. There is sewer located in the property; otherwise, the property is not needed for any other purposes at this time. Because of the location of the sewer, Waste Management Services is requesting that the lease contain wording that they would not be responsible for replacing the damaged crops if they were forced to go into the property for necessary repairs or maintenance to the existing sewer system. Staff feels that the lease amount is at fair market value for such a use. Staff further recommends that the lease contain wording that the city would not be liable for crop damages caused by the necessary repair and/or maintenance to the existing sewer system. Gerold Titus stated he understands that the city would not be liable for any crop damages if it becomes necessary to repair or maintain the existing sewer system. Mr. Titus stated he would have seed and fertilizer costs invested in the property. Councilperson Getty stated that residents along Garden Avenue have always complained about Mr. Titus using this property. Mr. Titus will not let the neighbors walk on the property. Councilperson Getty stated that it appears that Mr. Titus has already planted on the property. Mr. Titus responded that he has already planted a crop on the property because there is such a small window to plant. Loren Buck stated he took pictures of Mr. Titus planting corn on the property, and that Mr. Titus told him he had the okay from the city. Mr. Titus responded that he had a mutual agreement with Noel Anderson to plant. Mr. Buck asked what right did Mr. Titus have over the years to plant on city-owned property. Mr. Titus sprays on other people's flowers and does not allow the city to put snow on his property. Mr. Buck stated that children going to Black Hawk School have to walk 3V2 blocks out of their way. Mr. Titus had the city install a dead-end sign, and he has also put up no trespassing signs. Noel Anderson, Assistant City Planner, stated that Mr. Titus is requesting that the city to move the barricade at the end of Scott Street back onto city property. Mr. Titus is also requesting that the city clean up the blacktop, cement and concrete thrown on this area by the city. Councilperson Hurley stated that the ground is already planted, and he is unsure if Mr. Titus would have voluntarily come to the city to request to lease this property. Councilperson Hurley suggested that Mr. Titus' request be approved for this year only and this issue be addressed in the fall or early spring before planting time. Moved by Getty, seconded by Welper that the request of Gerold Titus to lease 0.73 acres of city- owned property generally located on platted Garden Avenue west of Wren Road for $81.28 per year to use for farming purposes be approved for one year. Ayes: Two. Nays: Getty. 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Councilperson Getty responded that the Building & Grounds Committee will need to look at the price as Planning and Zoning staff says the property is worth more than $1.00. Following discussion a vote was taken on the above motion, with the following result. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 4:19 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE May 6, 2002 4:25 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the City Clerk for authorization to seek bids for security services for city ramps was reviewed. The contractor provides security in and around the E. 5th Street Ramp, E. Park Avenue Ramp, West Side Parking Ramp and the Fourth Street Bridge Walkway between the hours of 8:00 p.m. and midnight, seven days per week. The services include: a person to walk the ramps and surrounding adjacent areas as well as the common traveled routes to and from said ramps, checking for suspicious person and/or activities, and checking and insuring that all • storage areas, cashier booths and offices are properly secured. The contractor also checks all stairways and elevators and, upon request of ramp patrons, escort patrons to and from the ramps. The contract is for one year but may be renewed for an additional year at a mutually agreed upon price. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:28 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 15, 2002 4:15 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Leisure Services Director for authorization to proceed with plans to construct a new roof structure for the Waterloo Riverfront Stadium office area and concession stand at a cost of$26,903.00 was reviewed. Paul Huting, Leisure Services Director, reported that Struxture Architects has submitted an estimate of cost of$26,903.00 for the project, but the interior ceiling tile will be completed in-house, which will reduce the project cost by $5,000.00, which leaves a total cost of $21,903.00. The work includes trusses, sheathing, corrugated roofing, aluminum soffit and face, and beam structure. Construction should be completed by the end of May. The cost for Struxture Architects is estimated not to exceed $2,500.00. Mr. Huting reported that the Waterloo Bucks pay for improvements of$5,000.00 per year, and that they keep all the income from the concession stands. Mr. Huting reported funds are available using G.O. Bonds for Stadium Improvements. Moved by Greenwood, seconded by Welper that said request be approved at a cost of$21,903.00. Ayes: Three. Motion carried. The request of the City Clerk for authorization to renew contract with City & National Staffing to provide cashier services and attendant staffing for the West 5th Street/Convention Center ramp and Waterloo Airport was reviewed. The contract was bid out last year in a joint bidding project with the Waterloo Airport, and City &National Staffing submitted the low bid of$8.61 per hour. The contract was for one year but could be renewed for an additional year at a mutually agreed upon price. City National Staffing has agreed to renew the contract for an additional year for the quoted price of $8.61 per hour. Moved by Welper, seconded by Hurley that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for overhead door replacement for fire stations was reviewed. Lou Cutwright, Building Official/Maintenance Administrator, reported that three doors will be replaced at Fire Station#1, and one door will be replaced at Fire Station#8. The cost for the doors is $11,000.00 The doors will be purchased using energy upgrade funds, with a probable pay back of five years. The current doors are wood and will be replaced with steel coat with installation in between. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:28 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE April 8, 2002 4:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. The request of the Building Official/Maintenance Administrator for approval of additional expenses for the Gates and Byrnes Park Swimming Pools was reviewed. Swimming pools and bathhouse renovations are moving ahead to completion for both pools for the summer season. The following items drove the need for extra dollars to complete these projects: 1. Drain and circulation piping in the deep end of Gates Pool needed to be replaced because of leaks. 2. Purchase of new lifeguard chairs. 3. Renovation of pool bathhouses. • New sky light • New roofing • New interior dressing benches • Interior painting A total of $148,083 has been expended on the pool renovations to date. The Building Official/Maintenance Administrator is requesting an additional $49,000 to complete the project. Because of the time constraint of the pools opening in seven or eight weeks, the Building Official/Maintenance Administrator is requesting authorization to use these additional dollars in the same manner as the $148,083 was expended: • Seeking bids on all items • Accepting the low bid • Give authorization to proceed These items would not come back to the Building and Grounds Committee until the pools are completed. At that time, a complete detailed report will be given to the Building and Grounds Committee on the renovation of the Gates and Byrnes pools. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for the air handler/air conditioning unit in the basement of City Hall was reviewed. The air handler/air conditioning unit cools the Public Access Studio located in the basement of City Hall. The unit has been in operation for over thirty years. The estimated cost for a new air handler/air conditioning unit is between $4,000 and $4,200. Staff will install the unit. Funds are available in the FY 2002 Capital Improvement Program for this expenditure. Moved by Getty, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of Elias Grover for the city to vacate, sell and convey for$1,285.00 and privatize the 100 block of Carl Street generally located between Ricker Street and Newell Street was reviewed. At the Planning, Programming and Zoning Commission meeting held on April 2, 2002, the request to vacate, sell and convey the 100 block of Carl Street between Ricker Street and Newell Street was reviewed and recommended for approval with the following conditions: 1. Public Carl Street is changed to private Carl Street. 2. The applicant agrees to remove the intersection cut with Ricker Street and replace it with a full-length curb. The vacation of the right-of-way would not appear to have any negative impacts on the neighborhood or on the traffic as the right-of-way is unimproved. An easement does not appear necessary. lzaajog /CoumN •pat.uio uouow ooiq j :soiCy •urd £j:j paumofpn aq Ouipaaux aql It tp JadjaM Aq papuooas `A11a9 Aq panouz sum li `aattiunuoo aql alojaq ssauisnq i gltnj ou !pm •paiut?o uopow •aoigj :saAy •jtounoo jjnJ aql of poplumioj puu panoJddu oq lsanbal plus Aq papuooas `poomuoND Aq panmj • utglou ut'gl zallag si 00•S8Z`is sjaaj oq palls}jreo uosiadjtouno3 •lo5png aql ioj anuana.t jo mum ut st Clio aql a=aqm giim lualstsuoo si tecjt jooj lou soop oq `l1409 Si lapng alp uagm A iodoid 5u!iinqu aql Jo awn passasst aql uugl ssaj .loj silos Alp aql 3t palms Aajtnx uosiadjiounoD •Apado.td aql jjo pau5is aim" sioumo 1Cl_tadoid 2utling1 jjd *purl aql lot 00•S8Z`t$ paJojjo st?q luuogddt? aqy •sa!padoid $ututofpu 0Lj1 Jo awn at?ianv alp uo pasuq OS•Z£L`t$jo jnlol t? Joj looj of nbs .lad 60•$ le panjun sum purl aq j •AvadoKd utllnq aql jo anjnn passasse aul uo pasuq sum aoud 2upjsn Oui3.nls s jjuls Alto `ampaoo.td piepuiis .tad sy za rd ZOOZ `8 tiudd aalliutuzo3 spuno.z9 as) guipjmg BUILDING & GROUNDS COMMITTEE March 18, 2002 3:25 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator, for authorization to install a new furnace and air conditioning system at Fire Station No. 4 for a total cost of$1,664.00 was reviewed. The air conditioning system at Fire Station No. 4 has failed, and the boiler system is thirty years old. The Building Official/Maintenance Administrator is seek authorization to start the process of changing the system to a forced air system with the purchase of a furnace and air conditioning system for the living quarters. The radiant heat in the garage will be installed at a later date. Two bids have been received, and the Building Official/Maintenance Administrator is recommending the quote received from Central Plains Distributing in the amount of$1,664.00 be accepted, even though it is a higher bid as the furnace portion of the unit appears to be a better unit with heavier gauge exterior skin and a better warranty. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. The bids received for janitorial services at City Hall, Carnegie Annex and the Police Training Center were reviewed. Lou Cutwright, Building Official/Maintenance Administrator, stated that Cue's Janitorial Service is the low bidder with a bid of$47,148. Cue's Janitorial Service has the current contract at a cost of$54,816, which is 14 percent higher than their current bid amount. Diamond Shine from Cedar Rapids was the second low bidder with a bid amount of$63,502. The contract is for two years, and Cue's will be paid $47,148 per year for the contract. Mr. Cutwright reported that a termination clause has been put into the contract that following written notice of non-compliance from the city in excess of three times in any one year period, the city may terminate the agreement with a thirty day notification. Councilperson Getty stated he does not agree with the termination of service. Councilperson Getty stated that Cue's Janitorial Services was scared to death when the city didn't talk to him prior to the bidding process. The owner is a long time resident of the city, the company is located here, and he knew the city was hurting for dollars. Mr. Cutwright reported that he did have contact with an employee of Cue's Janitorial Services and made it clear that because they have had the contract for so long, the city was going to go out for bid. Mr. Cutwright stated he gave Cue's an opportunity to look at their costs, and the termination of service clause puts them on notice. Councilperson Hurley stated we were dissatisfied with the service before, now we have more stringent language, and Cue's has bid the contract at 14 percent less than what they are currently receiving. Councilperson Hurley stated that the specifications and standards are pretty specific. Councilperson Hurley commented that if you go across the street, that place shines, gleams and it doesn't here. Moved by Getty, seconded by Welper that the bid from Cue's Janitorial Services in the amount of$47,148 per year for janitorial services at City Hall, Carnegie Annex and the Police Training Center be approved. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Welper that the meeting be adjourned at 3:41 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 11, 2002 4:20 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator to approve an increase in cost in the amount of$480.59 for repair of boiler at the Waterloo Library was reviewed. On December 10, 2001, the Building & Grounds Committee approved the emergency repair of the boiler at the Waterloo Library. The estimated cost was $9,538.00; however, the final repair cost was $10,018.59, which is a cost overrun of$480.59. The overrun occurred because two items could not be detected until the boiler was dismantled. The cement deck in the bottom of the boiler had to be re-poured, and a decision was made to put on a new gas valve. The old valve showed signs of being water-logged. With the new gas valve, the boiler has been completely rebuilt. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to proceed with setting date of hearing for janitorial services for City Hall, Carnegie Annex and the Police Training Center was reviewed. Bidders will be required to provide the city with references of past experience in the janitorial field. Reference must include size of facilities and length of time employed in janitorial business. The contractor will be required to indemnify and hold the city harmless from all losses incurred by the city solely as the result of the negligence of the contractor. The contractor's management personnel will be required to make regular and frequent inspections at the facilities and report to the Maintenance Administrator. The contract is for two years, with three yearly renewals at the discretion of the city. The city may terminate the agreement with the contractor with a thirty day notice by certified mail. The specifications will be placed on the February 18, 2002 council agenda to set the date of hearing as March 11, 2002. Councilperson Greenwood suggested that the Building Official/Maintenance Administrator work with the Library and Airport to consolidate all the janitorial contracts. Councilperson Berry requested that the City Attorney review the contract. Moved by Welper, seconded by Greenwood that the Building Official/Maintenance Administrator be authorized to seek bids for janitorial services at City Hall, Carnegie Annex and the Police Training Center and the specifications be placed on the February 28, 2002 council agenda to set the date of hearing as March 11, 2002. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:38 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 4, 2002 3:45 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Welper, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The City's Smoking Policy was reviewed. Councilperson Getty stated about a month ago he was contacted by an employee of one of the airlines at the airport that she was being bothered by the smoke coming from the baggage area at the terminal. A room is available for smokers to use where the mowers are stored, but the employees for the airline said that was too far as they could not see the customers or answer the telephones. The Airport Board sent a notice to the airlines that smoking was not allowed, and the airlines answered that they lease the space at the airport and they will continue to smoke. It is the city's policy that smoking is not allowed in city-owned buildings. Smoking is allowed in the lounge area at the airport. The Smoking Policy adopted by the city in 1993 allowed smoking in the shop area at airport. Councilperson Getty suggested that a letter be sent to the airlines' home offices reiterating the city's Smoking Policy. Sang-Ki Han, Assistant City Attorney, stated that the city council sets the policy and the mayor administers the policy. The policy adopted in 1993 allows smoking in the restaurant and lounge area at the airport. The main concern when a non-smoker complains is if the in-take air is shared by everyone. There is no city ordinance regulating smoking in city building, but the policy is as effective as the law. Fred Debe, Chairperson of the Waterloo Airport Board, reported that in 1993 the Airport Board allowed smoking in the baggage area of the terminal and the lounge. Since that time, employees have been told to use the freight area. Mr. Debe stated it is important that smoking be allowed in the lounge area for the travelers. Councilperson Getty asked the committee to concur with the policy that smoking is not allowed in city buildings and request Mayor Rooff to write a letter to the airlines informing them of the smoking policy and that smoking is allowed in the lounge area only at the airport and the freight building. Councilperson Greenwood concurred with Councilperson Getty that the smoking policy needs to be made clear to them. Lou Cutwright, Building Official/Maintenance Administrator, reported that a no smoking sign has been put in place at the airport and another no smoking sign will be placed in the area where people have been smoking. Mr. Debe reiterated that smoking is allowed in the freight building and the lounge area of the terminal. Councilperson Getty stated the no smoking sign has been up since last week and they continue to smoke. Mr. Debe stated he will ask the airlines to work it out. Councilperson Getty asked the City Clerk to inform Mayor Rooff that the committee would like him to send a letter to the airlines informing them of the city's smoking policy. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 22, 2002 2:50 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to repair roll shades in Exhibit Hall at the Five Sullivan Brothers Convention Center at a cost not to exceed $1,310.05 was reviewed. The roll shades separating the Exhibit Hall from the upper level at the Five Sullivan Brothers Convention Center have stopped working. Investigation of the shades indicates bad motors. Because of the special nature of the shades, the manufacturer's repair representative is doing the project. If the motor proves to be still under warranty, the project will cost $925.80, instead of$1,310.05. Moved by Getty, seconded by Welper that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for subcontractors for drop ceilings, texturing of walls, plastering, painting, carpeting, etc. at a cost not to exceed $15,000.00 in conjunction with renovation of Carnegie lower level was reviewed. The renovation of Carnegie lower level is proceeding. Staff hopes to have the renovation substantially completed by February 15, 2002. Some portions of the project will have to be let out to subcontractors, such as: drop ceilings, texturing of walls, plastering, painting, carpeting, etc. The Building Official/Maintenance Administrator is requesting authorization to seek bids for those items and authorization to proceed without coming back to the Building & Grounds Committee. All bids will be documented and approved by Finance before payment. This authorization will enable staff to complete the project on time and return to prior projects, such as pool renovation, air conditioning upgrades for the Library, Airport countertops, etc. The cost of the subcontract items will not exceed $15,000.00. Upon completion, the total cost of the Carnegie lower level renovation will be brought back to the Building and Grounds Committee. Lou Cutwright, Building Official/Maintenance Administrator, stated at this point, the Human Rights office will be moving into the renovated area, but there have been discussions as to what department should be moved to that area. Moved by Welper, seconded by Getty that said request be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request from Pinnacle Properties to purchase property generally located between Prescott and Shaulis Road for $600.00 was reviewed. This parcel was originally set aside for drainage purposes. However, other similar sized parcels were sold by the city in this area that were deemed to be unnecessary for drainage purposes. The other parcels were sold in 1993 - 1994 and were sold for $0.1.0 per square foot, and the property owners were responsible for providing a plat of survey for the parcels to be purchased. The Engineering Department has requested keeping the southerly property line along the same line as the previous sales so as not to impede upon the drainage capacity in the area. If approved, Pinnacle Properties will have to have a plat of survey prepared to determine the exact square footage of the portion to be sold and conveyed. It is estimated slightly over 6,000 square feet or an asking price over $600.00. Pinnacle Properties is going to use this parcel for open space. Councilperson Getty stated he has a problem selling the property for $600.00 if Pinnacle Properties is going to build on the property. Moved by Getty, seconded by Welper that the request from Pinnacle Properties to purchase property generally located between Prescott and Shaulis Road for $600.00 be approved, subject to Pinnacles Properties preparing a plat of survey and final approval by the full council. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 3:07 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 14, 2002 3:45 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Getty, seconded by Welper that the Agenda, as amended to amend Item No. 3 to accept bid from Invision Architecture,be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator to seek bids for cleaning services for City Hall, Library Annex and Police Firing Range was reviewed. The cleaning services for City Hall, Library Annex and Police Firing Range have not been out for open bids for five years. The city is paying the same costs as we did five years ago. The Building Official/Maintenance Administrator is requesting authorization to develop specifications to re- bid these cleaning services. Louis Cutwright, Building Official/Maintenance Administrator, stated that he believes the quality of service we are receiving reflects that the cleaning service has not been bid for five years. Mr. Cutwright stated that he has talked to Cues Janitorial regarding the services being provided, especially the restrooms. Moved by Greenwood, seconded by Welper that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of furnace replacement at the Swanson Building at the Waterloo Airport at a cost of $1,139.69 was reviewed. On January 2, 2002, an emergency request was received to repair the furnace heating the Swanson building at the Waterloo Airport. Upon investigation, the gas valve, circuit board and fan motor needed replacing at a cost of approximately $800.00. A decision was made, with the approval of the Airport Board of Directors, to replace the old unit with a new unit. The total cost to replace the unit was $1,139.69. This was an emergency repair to keep the water pipes from freezing, and the repairs have been completed. Louis Cutwright, Building Official/Maintenance Administrator, stated that the repair was brought before the Airport Board in October 2001 that they would have to discontinue use of the building or run a separate water line. The Airport Board will be storing material in the building. Moved by Getty, seconded by Greenwood that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to accept bid from Invision Architecture for design of roof repairs at city buildings at 5 percent of the total contract price was reviewed. On December 21, 2001 memos were sent to design professionals, architects and engineers in Waterloo and Cedar Falls requesting proposals for the design of plans and specifications for 2002 roof replacement project for the city. After reviewing the proposals received, it was the recommendation of the Building Official/Maintenance Administrator that the bid from Invision Architecture in the amount of 5 percent of the total contract price be accepted. The estimated cost of the project is $360,000 to $365,000. The project includes roof replacement at the Five Sullivan Brothers Convention Center, Center for the Arts, Fire Station No. 3, Fire Station No. 8 and the Public Library. Flat roof systems are unique, and there is only one major contractor in Waterloo that is able to do projects of this magnitude. Lou Cutwright, Building Official/Maintenance Administrator stated that employing the professional assistance of an architect to develop plans and specifications for the replacement or repair of these roof systems will ensure apples-to-apples bidding by other contractors and the city should receive competitive bids. Mr. Cutwright stated that he does not have the time as this project will require someone at the site every day. Moved by Greenwood, seconded by Welper that said bid from Invision Architecture at a cost of 5 percent of the total cost for the roof replacement be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:02 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE January 7, 2002 4:00 p.m. Council Chambers Members present: Chairperson Getty, Greenwood, Welper. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The agreement with Lee Rottinghaus to lease 11.01 acres of property acquired in conjunction with the Martin Luther King Jr. Drive project was reviewed. The parcel was acquired for right- of-way purposes and was originally 15.96 acres in size. The acquisition was due to the roadway cutting the Etringer's parcel in portions and leaving the 11.01 acre parcel apart from the main parcel. Lee Rottinghaus has leased the 11.01 acre parcel the last two years at $1,320.00 or $120.00 per acre in 2000 and then a reduced lease amount of $990.00 or $90.00 per acre for 2001._ Mr. Rottinghaus provided yield data to the city regarding the smaller yield from the field after farming it for one year. The average Corn Suitability Rating for the site is 60, and the average Corn Suitability Rating for Black Hawk County is 68-72. Mr. Rottinghaus has provided documentation of his yield data from the 2000 crop, and the bushels per acre were lower on this parcel of ground. Mr. Rottinghaus believes the lease amount of$990.00 is more appropriate for the capability of the parcel after another year of farming the land. Councilperson Getty asked that Mr. Rottinghaus provide the city with an end-of-the-year financial statement. Moved by Greenwood, seconded by Welper that said agreement be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Ethel Washington, Executive Director of the Waterloo Housing Authority, reviewed the Public Housing Homeownership Program. HUD awarded a Family Self-Sufficiency grant to the Waterloo Housing Authority for purchase and rehabilitation of single family dwellings. The Waterloo Housing Authority owned ten homes and has sold eight of the homes. The homes are sold to low-income families and the funds from the sale of the homes are put into an account to build and rehabilitate additional homes. The Waterloo Housing Authority has received an offer to purchase 3845 Tami Terrace for $70,000.00. The property is a single family dwelling available for sale under a HUD Section 5(h) plan for sale of single family dwellings for a Public Housing Homeownership Program. The buyer will use a 12 percent forgivable mortgage from the city in the amount of$9,050.00. The mortgage is offered to fill a gap for the difference of the maximum mortgage the buyers qualify for and the appraised value. The mortgage is forgivable after the 7`h year. A public hearing will held by the council on January 28, 2002 on the sale of the property located at 3845 Tami Terrace for $70,000.00. The dwelling was built in 1994 under a development grant for Family Self-Sufficiency. With no further business before the committee, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE March 11, 2002 4:20 p.m. Council Chambers Members present: Chairperson Getty, Welper. Members absent: Greenwood. Moved by Getty, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to seek bids for design of the 2002-2003 renovation of the Five Sullivan Brothers Convention Center was reviewed. The renovation will include, but not limited to the following: EXTERIOR INTERIOR Patio Brick Restrooms Exposed Aggregate Steps Carpet (Second Floor) Skywalk Windows Overall Decorating Planters Exhibit Hall Floor Ceiling Tile Lighting Sound System The following funds have been identified for the project: $257,000 hotel/mote tax and $500,000 has been requested in CIP funds. Lou Cutwright, Building Official/Maintenance Administrator, stated that it is illegal to use the type of urinals currently installed at the Center, and they need to be brought up to code. Mr. Cutwright will arrange for the sound company to give a presentation on the sound system. Mr. Cutwright stated that it has been suggested that area greenhouses be contacted for an estimate on arrangements for the exterior planters at a reduced cost in exchange for advertising the company with signage. Mr. Cutwright stated that he would like to seek bids for an architect to design the project so that all contractors are bidding on the same specifications. Mr. Cutwright stated that hotel/motel funds could be used over a three or four year period to pay off the bonds so that no taxpayers dollars would be used to fund the project. If the process is starting now, the project could be completed by May 2003. Councilperson Getty stated he agrees that the improvements are desperately needed, but he would like to have a meeting with the new Ramada management to discuss how they will be operating the Center. Councilperson Getty stated he has a problem with proceeding with the improvements if the Center continues to be managed and operated as it has been in the past. Councilperson Getty stated he would like to hold off on the bids for design of the project until the city finds out how the Center will be operated. Councilperson Getty suggested a meeting be scheduled with the sound system company and management staff for Ramada. Moved by Getty, seconded by Welper that the request of the Building Official/Maintenance Administrator for authorization to seek bids for design of 2002-2003 renovation of the Five Sullivan Brothers Convention Center be tabled, and that a council work session be scheduled with management staff at the Ramada and the sound system company. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:32 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk