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Home My WebLink About2001 BUILDING & GROUNDS COMMITTEE December 17, 2001 3:30 p.m. Council Chambers { Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Red Cross to purchase city-owned property generally located at the northeast corner of South Hackett Road and Sager Avenue for $1.00 was reviewed. The Red Cross is planning a new facility. John Deere is donating a parcel of land for the majority of the building site, and the portion of city-owned land would allow for a better orientation of the building due to the setbacks. The portion of city right-of-way is 8,960 sq. ft. (0.205 acres) and has an assessed value per square foot of abutting land of $1.04, or a total of $9,318.40. The Red Cross is requesting the portion be conveyed to them for $1.00 plus costs due to the nature of their organization. The Red Cross aids the public not only on an every day capacity, but during times of emergency such as flooding, etc. The Planning Commission recommended the portion of right-of-way be vacated and conveyed as it does not appear to serve a present or future right-of- way. Councilperson Getty asked where do we draw the line when the city purchased a vacant lot for $50,000.00 and now our land is only worth $1.00. Moved by Krizek, seconded by Getty that said request be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Don Temeyer, City Planner, reviewed the entrance signage for the Waterloo Airport. Mr. Temeyer presented the following signs: Waterloo Airport Waterloo Regional Airport Serving the Cedar Valley Serving the Cedar Valley MidPort Business Park MidPort Business Park Fred Debe, Chairperson of the Waterloo Airport Board, stated the Airport Board voted to recommend changing the name to Waterloo Airport and changing MidPort America Industrial Park to MidPort Business Park. Mr. Debe reported that the airport's subcommittee recommended the airport be called the Waterloo Regional Airport. Councilperson Anders asked if the city could legally use "regional" when it is owned and operated by the city. Mr. Debe responded that Dubuque Regional Airport is not a regional airport by law and the Eastern Iowa Airport in Cedar Rapids is operated by the City of Cedar Rapids. Councilperson Getty stated that the airport's subcommittee recommended the Waterloo Regional Airport, and the Mayor's Office is looking at calling the airport the Waterloo Regional Airport. Don Temeyer, City Planner, stated that he would like to request bids for the limestone and bring the bids back to the Finance Committee. Mr. Debe suggested that the city use 12" high brass lettering. Mr. Debe stated the Airport has budgeted $10,000.00 for the signage. Councilperson Jordan asked if the city will request donations for the sign. Moved by Getty, seconded by Krizek that the entrance sign state "Waterloo Regional Airport Serving the Cedar Valley" and this recommendation be sent back to the Waterloo Airport Board and if the Board approves the sign, the sign be forwarded to the full council for approval and the City Planner be authorized to seek bids for the sign. Ayes: Three. Motion carried. The request of Main Street Waterloo to purchase property formerly known as the Osco site was reviewed. Main Street Waterloo is requesting that the city transfer the property to them for the overall project of a parking lot for the site. The parcel was originally obtained by the city in 1996 as part of the Osco Core Block Redevelopment Project, which included the demolition and clearing of the former boiler room. The first project was achieved due to the cooperation and help from the Black Hawk County Board of Supervisors and Mr. and Mrs. James Higgins. 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Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to repair boiler at the Waterloo Public Library at a cost of $9,538.00 was reviewed. The heating season has exposed a problem with the main boiler at the Waterloo Public Library. W.B.C. Mechanical has examined the interior of the boiler and is recommending the boiler be retubed. It is believed that retubing the boiler will add years of life to the boiler. The total cost of the boiler repair at the Waterloo Public Library is $9,538.00. The Building Official/Maintenance Administrator is recommending approval of W.B.C. Mechanical to retube the boiler at a cost of $9,538.00. Moved by Gronen, seconded by Krizek that said request be approved. Ayes: Two. Absent: Getty. Motion carried. Getty now present at 4:48 p.m. The request of the Building Official/Maintenance Administrator for authorization to seek Requests for Proposals for design of plans and specifications for roof replacement at the Five Sullivan Brothers Convention Center, Center for the Arts, Fire Station No. 3, Fire Station No. 8 and the Public Library was reviewed. The roof system on the Five Sullivan Brothers Convention Center, Center for The Arts, Fire Station No. 3 Fire Station No. 8 and the Public Library are in critical need of major repair or replacement. The city bonded approximately $365,000.00 for roof repair and replacement on all the structures. Flat roof systems are unique, and there is only one major contractor in Waterloo that is able to do projects of this magnitude. The Building Official/Maintenance Administrator is requesting authorization to employ the professional assistance of an architect to develop plans and specifications for the replacement or repair of these roof systems. The plans and specifications will ensure apples-for-apples bidding by other contractors, and the city will receive competitive bids. It is anticipated that the architect's fees will be between 6.5 to 9.5 percent of the total contract price. Based on the $365,000.00 bonded money for roof repair and replacement, the maximum design cost would be $34,675.00. Moved by Gronen, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE December 3, 2001 3:50 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved byGetty, seconded byKrizek that the Agenda, as proposed, be a roved. Ayes: Three. Y� p p pp Motion carried. Moved by Krizek, seconded by Getty that the request of the Leisure Services Director for authorization to seek Requests for Proposals for equipment for the Skate Park be approved. Prior to a vote on the above motion, the following comments were heard. Councilperson Krizek commented that the Skate Park is going to be located at Exchange Park and asked if there has been discussion about installing another skate park in other areas of the city. Tom Reardon, Sports Supervisor, responded that staff feels the skate park will be so popular there will be a demand from other neighborhoods wanting a skate park in their neighborhoods. Councilperson Krizek stated that in her ward a lot of kids are excited about the skate park at Exchange Park, and the kids are hoping another one could be built by Liberty Park. Paul Huting, Leisure Services Director, reported that the cost for the structure is estimated at $50,000.00, and the obstacle course and equipment is estimated to cost $50,000.00 to $60,000.00. Following comments a vote was taken on the above motion with the following result. Ayes: Three. Motion carried. The request of the Police Chief to approve snow removal at the Police Training Center at a cost of$80.00 each time a snow is plowed was reviewed. The Police Training Center is located on North Elk Run Road. Woody's Landscaping provided snow removal at the training facility last year, but they have advised the Police Department they will no longer provide snow removal this year. The Police Department researched various snow removal providers, and they have been able to obtain one quote for snow removal at the Police Training Center. Earnest Bennett has provided a written quote to do snow removal a the Police Training Center at a cost of $80.00 each time a snow is plowed. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMivIITTEE November 19, 2001 3:50 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to purchase three Thermacore doors for the City Hall Garage Annex a cost not to exceed $5,360.00 was reviewed. The overhead doors at the City Hall Garage Annex are the thin fiberglass type with zero energy value. Funds are available in the energy improvement account to purchase the doors. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING AND GROUNDS COMMITTEE November 13 , 2001 4 : 00 p.m. Council Chambers Members Present : Chairperson Gronen, Getty and Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The request from City Planner to convey property located in the Rath Redevelopment Area to Quality Mat was reviewed. Don Temeyer, City Planner, stated the Cooper Building located on the property being conveyed was originally going to be demolished. Temeyer further stated that the boundary line of the parcel being conveyed was drawn through the corner of the Cooper Building and that the boundaries have now been adjusted. Moved by Getty, seconded by Gronen that said request be approved. Ayes : Two. Abstain: Krizek. Motion carried. The request of the Building Official/Maintenance Administrator to repair fire damage at the East 5th Street Ramp at a cost not to exceed $18, 000 . 00 was reviewed. Councilperson Krizek questioned why the request was $10, 000 . 00 on the letter to the Finance Committee, but $18, 000 . 00 on the Finance Agenda. Louis Cutwright, Building Official/Maintenance Administrator stated that the first bid received was above $10, 000 . 00 . As subsequent bids arrived, it became apparent that $10, 000 . 00 would not cover the whole project . Councilperson Gronen asked Mr. Cutwright to review what the project entailed, because after looking at the damage first hand, $18, 000 . 00 seemed excessive . Cutwright stated that the bids included washing, sealing and painting all three levels and also repairing the stucco. Krizek asked if the bid could be reduced by using other personnel for the washing and cleanup. Cutwright stated that it would be most efficient to use one contractor, assuring continuity throughout the project . Cutwright further stated that using one contractor to wash, seal, and match paint was necessary for quality control purposes . Krizek asked if money was budgeted to cover this repair. Michelle Weidner, Chief Financial Officer, stated that the City budget does include funds to cover repairs when cost is below the city' s insurance deductible. Weidner stated that money from that budget line would be used to cover this project . Moved by Krizek, seconded by Getty that the request to repair fire damage at the East 5th Street Ramp at a cost not to exceed $16, 650 . 00 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 : 07 p.m. Ayes : Three . Motion carried. Marge Hirdler Deputy City Clerk BUILDING& GROUNDS CONLMITTEE October 22, 2001 3:50 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to repair compressor for multi-stack air conditioner at the Five Sullivan Brothers Convention Center at a cost not to exceed $3,800.00 was reviewed. A compressor failed on the air conditioning unit at the Five Sullivan Brothers Convention Center near the end of this cooling season. The multi- stack unit must use O.E.M. parts for repair. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for authorization to purchase circulation pump at a cost of$2,600.00 for the main lobby and Rooms 10-13 and 20-23 at the Five Sullivan Brothers Convention Center was reviewed. The circulation pump for the main lobby, Rooms 10-13 and 20-23 at the Five Sullivan Brothers Convention Center has failed, and the old unit cannot be repaired. The low bid for the unit was from WBM, Inc. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request of the Greater Black Hawk Habitat for Humanity to purchase property generally located at the southwest corner of Dawson Street and Logan Avenue for $1.00 was reviewed. Habitat has offered $1.00 for the lot as they are actively working to meet the city's needs for affordable housing in the area and in many areas in the Consolidated Urban Revitalization Area (CURA). The CURA was enacted to promote new development in areas of the city that had not seen a great amount of new homes, businesses or developments. The property is assessed at $2,300.00, according to the records at the Black Hawk County Assessor. The lot is a buildable lot as it is 121.99' by 46', or 5,611.54 sq.ft. and is a lot of record as defined by the Waterloo Zoning Ordinance. The lot is a corner lot, which decreases the buildable area and is located in an area that has seen Iittle private development for new home construction. Planning staff believes the city needs to continue to work with Habitat for Humanity for the construction of homes, and they wish to encourage the private construction of new homes within the CURA and other infill lots within the corporate boundaries. Moved by Getty, seconded by Krizek that said request be approved and forwarded to the full council. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:57 p.m. Ayes: Three. Motion carried. Nancy Eckert City CIerk BUILDING & GROUNDS COMMITTEE October 8, 2001 4:00 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Russell Reicherts to vacate, sell and convey a portion of alley abutting 656 Summit Avenue was reviewed. The alley portion dead-ends with Highway 63 to the north, extending from Summit Avenue from the south. Last week, the Building & Grounds Committee recommended approval of a policy to determine the selling price of vacated property to be sold as the average price per square foot of abutting property. The portion requested to be vacated is 20' x 160' or 3,200 square feet. The average price per square foot of abutting property equates to $0.82 per square foot or an asking price of$2,624.00. The entire portion to be vacated would need to retain an easement on top of it for sewer purposes, which restricts the purchaser's use of the land as you cannot build upon an easement. Staff believes the portion to have a fair value as it will allow the purchaser to build a garage on the easterly lot portion on the other side of the requested vacation and an easement, as opposed to right-of-way, will increase the buildable area for such a garage. Staff is asking that the policy be revisited to determine that an area with an easement to be retained be defined as having a value of half of the average price per square foot of the abutting property assessed value. This policy change would make the asking price of the requested portion as $1,312.00. The applicant has preliminarily suggested that $1,000.00 was a fair price. Russell Reicherts, 656 Summit Avenue, stated he is currently using the property but not paying taxes on the property. Mr. Reicherts stated he would like to build a garage on the property, which would generate an additional $400.00 or $500.00 in taxes. Mr. Reicherts stated he feels $1,000.00 is a fair price for the property, but if the committee feels $1,312.00 is fair he is willing to pay that amount. Councilperson Krizek commented that the alley has asphalt and asked Mr. Reicherts if he was planning on using the property for parking. Mr. Reicherts responded that he put the asphalt on the alley at his own expense. Mr. Reicherts stated that he will be using the asphalt portion as an ingress/egress to his garage. Mr. Reicherts stated he has been maintaining this property for years. It was moved by Krizek, seconded by Getty that sale and conveyance of alley abutting 656 Summit Avenue for$1,312.00 be approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Rich Earles, Community Development Director, asked the committee to consider exceptions for agencies doing affordable housing in the city. Mr. Earles stated he has been contacted by Habitat for Humanity, which is an organization that utilizes volunteers in building affordable homes. Councilperson Krizek stated that the policy states the council will look at each request to purchase property on an individual basis, and also will consider whether the property will be added to the tax roll. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:10 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE October 1, 2001 3:45 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Building Official for approval of additional pipe replacement for the Gates Pool renovation project was reviewed. Because the fill and skim pipe had deteriorated, the decision was made to TV the deep return lines from the pool. After review by the Engineering Department and the Building Official/Maintenance Administrator and comparing the tape findings to the fill lines, it was determined the return lines have to be replaced. The additional work includes: 1. Removing the bottom of the pool (deep end). 2. Excavating to that depth. 3. New piping. 4. New drain box 5. Valve replacement. 6. Miscellaneous. The estimated cost will be $20,000 to $30,000. It was the recommendation of the Building Official/Maintenance Administrator to move ahead to complete the full renovation at Gates Pool. Funds are available in the FY01 CIP design and FY02 repair of the West 5`h Street Ramp Repair project, which will cover the additional cost of the Gates Pool Renovation project. Councilperson Krizek asked the Building Official/Maintenance Administrator to bring back the total cost of the pool project to the Building & Grounds Committee when the project is completed. Moved by Krizek, seconded by Gronen that the Building Official/Maintenance Administrator be authorized to proceed with additional pipe replacement for the Gates Pool renovation project at a cost not to exceed$30,000.00. Ayes: Two. Absent: Getty. Motion carried. The policy setting the price for sale of vacated right-of-way was reviewed. The Planning staff and the Planning, Programming and Zoning commission have been discussing the price to sell land when a portion of the right-of-way has been vacated. In the past, all vacated right-of-way sold for $0.10 per square foot. As many of the requested areas were unusable by anyone other than the applicants or the requested portions only existed on paper, this was seen as a fair price. In the mid-80s the policy was seen as too low by many and the policy was changed. The policy was then set as the average price per square foot of the assessed value of land adjacent to the requested portion. In 1999 the Commission believed the best solution was a case-by-case review of the requests as a wide variety of circumstances and magnitudes of development deserved different evaluations. The Planning staff and Planning, Programming and Zoning Commission are recommending the following policy: 1. That the price per square foot determination, based on the average price per square foot of assessed land value of abutting property, be the selling price unless the applicant pays to have an appraisal performed to show otherwise. 2. That the Commission will stand by this policy unless the vacation requested is directly tied to a redevelopment project, and that such project will repay the difference in the selling price and determined price upon its completion within a 5 year period. 311313 X1D �iaxog AouvN •poui1 o uoiloJ •X11aJ :luasgd •oMZ :saAy •urd Zo:p pau.inofpE aq 2utlaatu aql 1�u1 uauolD Aq papuooas `xaztr}I Ag panouz gem li `aalliuiuzoo alp aiopaq ssauisnq iaqpnj ou guM •pauivo uouoN •1CpaO :luasgy •omj, :saAy •aalltuiuioD spuno.IO as, Sutpimg amp 1pnoidd1 jo uoq puauiuzooaJ ultm itounoo jin3 aqi of papiumJoj aq AIm Jo-lulu Alp 3o suotpod JO aouEAanuoo pun aies `uo4Eoen JoJ iCogod 011 Mil uauo.JO Ag papuooas `xazu}I Aq panoN Z aftd 00Z `i 13goPPO aalliuzuxoD spunoiO gutpitng BUILDING & GROUNDS COMMITTEE September 10, 2001 4:20 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Krizek, seconded by Gronen that Change Order No. 1 for a net increase in the amount of$4,257.31 for work performed by Quick Construction in conjunction with ADA right-of-way improvements on Ansborough Avenue in front of Cattle Congress be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 4:22 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING & GROUNDS COMMITTEE September 4, 2001 5:20 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Due to a lack of a quorum at 4:20 p.m., the meeting was held at 5:20 p.m. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. Moved by Gronen, seconded by Krizek that the request of the Leisure Services Director for authorization to seek bids for the demolition of existing tennis courts and basketball courts at Exchange Park and to seek bids for construction of a concrete slab for a new skate park and basketball court be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Black Hawk County Conservation Board to transfer two lots acquired as part of the Sherwood Park FEMA Acquisition Project was reviewed. The city acquired the two lots as part of the Sherwood Park FEMA acquisition project in 1996. The Black Hawk County Conservation Board has voted to accept transfer of ownership of the two lots. The lots would be added to the Hartman Reserve Nature Center and managed as natural area. The Sherwood Park Project was initiated due to the flood damage of 1993. Funding was provided by FEMA for the buy-out and relocation of houses located in the severely flooded area of Sherwood Park. Since the purpose of the project was to minimize flood damage in the floodway, deed restrictions were placed upon the parcels to limit them as open space parcels only. Moved by Krizek, seconded by Gronen that said request be approved and staff authorized to proceed with the transfer of said lots. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 5:24 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING AND GROUNDS COMMITTEE August 27, 2001 3 :50 p.m. Council Chambers Members Present : Chairperson Gronen, Getty, Krizek. Moved by Getty seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The request of the Building Official for authorization to seek bids and purchase chilled water-circulation pump at a cost not to exceed $1, 700 . 00 was reviewed. Lou Cutwright, Building Official, stated that last summer the City Hall chiller broke and a spare chiller from recreation center was used. Mr. Cutwright is requesting to purchase a new chiller to have on hand as a spare. Councilperson Krizek questioned why Mr. Cutwright was requesting $1, 700 . 00 when the Maintenance Supervisor stated in his letter that the cost would be $1, 00 . 00 . Mr. Cutwright stated that this item has to be bid out and there is no way to know who will bid on the item. That is why he is requesting not to exceed $1, 700 .00 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Leisure Services Director to use the former Weisman Steel site at the end of Falls Avenue for a firewood distribution site was reviewed. Councilperson Getty stated that there is a gate on the site that is inoperable at this time, if it becomes necessary we will have to have the gate fixed. Todd Derfield, City Forester, stated that wood from the Parks Department trimming crew will be placed at this site and the public can come and cut up this wood to use as firewood. Moved by Getty and seconded by Krizek that the request be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3 :54 p.m. Ayes : Three. Motion carried. Marge Hirdler Deputy City Clerk BUILDING& GROUNDS COMMITTEE August 13, 2001 3:25 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Leisure Services Director for authorization to use the former Weisman Steel site at the east end of Falls Avenue for a firewood distribution site was reviewed. Paul Huting, Leisure Services Director, stated that the site will be used to make firewood available to the public. Mr. Huting stated if there is problem with illegal dumping, the city could use a fence. Councilperson Getty stated that the site is acceptable, but asked what hours the site will be open and who will open the site in the morning and close the site at night. Krizek now present at 3:30 p.m. Mr. Huting stated he will bring back details for the site, including the hours of operation. Moved by Getty, seconded by Gronen that the request of the Leisure Services Director to use the former Weisman Steel site at the east end of Falls Avenue for a firewood distribution site be tabled until the Leisure Services Director has more details. Ayes: Three. Motion carried. The request of the Building Official for authorization to make swimming pool repairs at a cost of $118,000.00 was reviewed. The following items will be included in the repairs: 1. Gates Pool Duct and Inlet Rebuild by Chester Pools $ 25 000.00 2. Gates Pump House To Pool and Deck Repairs(In-House) $ 33,000.00 3. Gates Water Side Painting (In-House) $ 50,000.00 4. Byrnes Pool Circ. Pump Replacement $ 5,430.00 5. Contingencies $ 4,570.00 Total cost for the improvements is $118,000.00 and Capital Improvement Project funding will be used to fund the improvements. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Building Official for authorization to replace the boiler at Fire Station No. 1 at a cost not to exceed $46,600.00 was reviewed. The boiler in Fire Station No. 1 was installed new in 1969. Because of the efficiencies of today's boilers, we will be able to downsize the new boiler and provide efficient heating for the station. The replacement unit will consist of one Thermal Solutions 750,000 BTU hydronic boiler at a total project cost not to exceed $46,600.00, including labor reimbursement. The project will be co-funded with Energy Conservation and G.O. Bond funds. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:35 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMI TITTEE August 6, 2001 4:00 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Building Official for authorization to purchase chemical controller at a cost of $5,443.00 for Gates Pool was reviewed. The pump controllers for the circulation and chlorine pumps at Gates Pool suffered power failure because of lightning. The controller circuitry was burned. Pool Tech is Stranco's representative and supplier in the area, and they submitted a quote in the amount of$5,443.00 for a new replacement controller. G.O. Bonds earmarked for pool improvements will be used to fund purchase of the replacement controller. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Building Official for approval of a one-year contract with Cue's Janitorial Services for cleaning services for City Hall and Carnegie Annex was reviewed. Cue's Janitorial Services is the present provider of cleaning services for City Hall and the Carnegie Annex. Cue's original contract expired two years ago, and they have been cleaning on a month-to-month basis. Cue's Janitorial Services price for service has not increased in five years, even though they have expanded their responsibilities. Cue's is requesting a one-year contract beginning August 1, 2001 and ending July 31, 2002. It is the recommendation of the Building Official that the one-year contract with Cue's for janitorial services be approved. The Building Official will re-bid the cleaning contract in November or December to prepare for budget year FY 2003. Moved by Getty, seconded by Krizek that the one-year contract with Cue's Janitorial Services for cleaning services at City Hall and Carnegie Annex be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 4:07 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE July 2, 2001 3:30 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. As the Facilities Maintenance Supervisor was not in attendance to explain Item 1, the committee discussed Item 2. Moved by Getty, seconded by Krizek that Facilities Maintenance personnel be placed under the supervision of the Building Official and all Facilities Maintenance administrative duties be assigned to the Building Official. Prior to a vote on the above motion, the following comments were heard. Councilperson Getty stated after he reviewed the letter from Randy Shepard, Facilities Maintenance Supervisor, requesting he be relieved from maintenance responsibilities at the Five Sullivan Brothers Convention Center, he thought it would be good to put Facilities Maintenance under the Building Official. Councilperson Gronen stated the goal is to put Facilities Maintenance staff under a Department Head rather than a supervisor. Lou Cutwright, Building Official, asked what are the administrative duties for Facilities Maintenance. Councilperson Gronen answered that as the Department Head, Mr. Cutwright would be responsible for the work schedules, payment vouchers, represent Facilities Maintenance at Department Head meetings, approve vacation and sick time. Councilperson Anders stated since Randy Shepard is not in attendance at this meeting he would recommend the Building & Grounds Committee recess until 3:48 p.m. to see if Mr. Shepard shows up for the meeting. Moved by Krizek, seconded by Getty that the meeting be recessed until 3:48 p.m. or until Randy Shepard is in attendance. Mr. Cutwright stated that he feels it would be a good idea to put in writing what his level of responsibilities will be as the Department Head for Facilities Maintenance. Councilperson Getty stated that calls regarding maintenance would go to the Building Official and he would be responsible to dispatch staff. Councilperson Gronen stated that Facilities Maintenance was under the Personnel Director who did not have expertise in maintenance and the Building Official has this expertise. Mr. Cutwright asked if he would be responsible for the budget for Facilities Maintenance, and Councilperson Getty responded that would be under the Building Official's responsibilities. Randy Shepard now present. With Mr. Shepard now in attendance, Councilperson Krizek and Getty withdrew their motion to recess the meeting. Randy Shepard, Facilities Maintenance Supervisor, stated he does not have a problem with Facilities Maintenance being placed under the Building Official, but he was surprised this was on the agenda. Mr. Shepard stated that Mayor Rooff spoke to him this morning. Mr. Shepard asked if his duties as supervisor would change and asked if there would be something in writing. 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Members absent: Gronen. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Gronen. Motion carried. The request of the Waterloo Community School District to sell and convey a portion of parkland • generaIly located adjacent to Grant School was reviewed. The Waterloo Community School District is redeveloping the Grant School site. The council previously approved vacation, sale and conveyance of alley and street portions within the development site. These were unimproved portions of right-of-way that were not seen for future street or alley purposes. As part of redevelopment of the site, the Waterloo Community School District requested that the portion of parkland in the name of the city also be conveyed to the Waterloo Community School District. As the portion to be conveyed will remain open space for public purposes, the Leisure Services Commission has recommended that the portion be conveyed to the Waterloo Community School District as it will continue to be for open space purposes and will better consolidate ownership of the site. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Two. Absent: Gronen. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:48 p.m. Ayes: Two. Absent: Gronen. Motion carried. Nancy Eckert City Clerk JOINT WATERLOO WATER WORKS AND BUILDING& GROUNDS COMMITTEE June 20, 2001 3:00 p.m. Mollenhoff Conference Room Members present: Mayor Rooff, Getty, Krizek. Waterloo Water Works Board Members present: Arnold Becker, Dennis Clark and Tim Hurley. Members absent: Gronen. Also present: Chief Financial Officer Michelle Weidner, City Planner Don Temeyer, City Attorney Jim Walsh, General Manager Reed Craft and attorney Larry Cohrt. Mayor Rooff reported that on June 11, 2001 the City Council adopted a resolution to sell and convey property located west of the Fire Station on LaPorte Road to Lockard Development for $475,000.00. Mayor Rooff stated he talked with Waterloo Water Works Board Members regarding the sale, and that the city's research of city records showed that a former council reserved a portion of the property for the Water Works. Mayor Rooff commented that this is a good time to talk about issues that have developed when the city negotiates new development. Mayor Rooff commented that the city does not offer abatement but rebatements as incentives for new development. Mayor Rooff stated that the city does not offer a lot of incentives to new development as the city has to cover cost of services in the general fund. Reed Craft, General Manager of the Water Works, stated that all Waterloo Water Works property should be described on a deed as conveyed to "The City of Waterloo, to be held as a part of the Waterloo Water Works." Mr. Craft reported that was how the five acres purchased on December 30, 1964 from the estate of Minnie M. Crippen is described. Mr. Craft stated that the City Council adopted a resolution on September 17, 1970 making land available for the Waterloo Water Works for a tower or facilities. Mr. Craft reported that a little over 15,000 square feet behind the fire station between LaPorte Road and Ridgeway Avenue was reserved for the Water Works. Don Temeyer, City Planner, stated that the Water Works is referring to about 15,907 square feet of the total 97,000 square feet, which has been included in the parcel that the city is selling and conveying to Lockard Development. Mayor Rooff asked the Water Works if they were interested in putting a well on the property. Mr. Craft responded that he thinks a better site would be at Shaulis Road and Dysart Road because of the location and site. Mayor Rooff commented that the city would like to sell the property to Lockard Development if the Water Works does not need the property. Mayor Rooff stated the city would pay the Water Works for their portion of the property. Mr. Clark commented that the resolution assigned the property to the Waterloo Water Works, but that was not reflected in the deed. Mr. Clark commented that he is not opposed to the city selling the property, but he is concerned what would prevent the City Council from selling other Waterloo Water Work property. Mr. Clark is concerned that the Water Works could be setting a precedent and this could open up the Water Works to other raids. Mr. Clark commented that the Waterloo School District is also interested in some of their property, and the Water Works wants to be careful to keep property needed by the Water Works for safe water. 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Mr. Clark stated that he feels the city should install the water mains when they install sewers in the industrial parks, then the City could offer free connections because the Water Works needs to recover all connection fees. Mayor Rooff commented that the Water Works should be paid back from the Tax Increment Financing Districts (TIF), and he feels the Water Works should be involved in economic development discussions. Mayor Rooff stated that the TIF should include paying the Water Works $45,000.00 for the Hunt-Wesson project. City Attorney Jim Walsh responded that the city cannot go back and get those funds. Councilpersons Krizek and Getty agreed that the water mains should be included in the Tax Increment Financial Districts. Mayor Rooff listed the following objectives: 1. Appoint a Council Liaison to the Waterloo Water Works Board. 2. Designate a Waterloo Water Works representative to a seat on the Cedar Valley Economic Development Board. 3. Mayor Rooff and Don Temeyer will make a presentation of the City's Economic Development Plan to the Waterloo Water Works Board. 4. The City Planner, Chief Financial Officer and Larry Burger need to agree that water mains should be part of economic developments, but hook-up fees would remain with the Waterloo Water Works. The Board agreed to consider a resolution declaring the westerly 15,597 square feet of the Minnie M. Crippen site as unnecessary for the operation of the Waterloo Water Works and sale of same is contingent on the Waterloo Water Works receiving a little over 16 percent of the $475,000 sale price. The Board will place the resolution on its June 27, 2001 agenda. Mr. Walsh stated he could schedule the closing on the property, but if the Waterloo Water Works Board has any contingencies the city would need to know in order to notify the buyer. Mr. Walsh suggested an access agreement be approved for the buyer pending closing of the sale. If there is no closing of the sale, the buyer would have to restore the property to its original condition. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:21 p.m. Ayes: Two. Absent: Gronen. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE June 18, 2001 4:20 p.m. Council Chambers Members present: Getty, Krizek. Members absent: Gronen. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Gronen. Motion carried. The request from a cellular company to place a freestanding monopole structure on Water Works property near the west end of West Donald Street was reviewed. The Waterloo Water Works has been contacted by a cellular company to place a freestanding monopole structure on Water Works property near the west end of West Donald Street. The city's Zoning Ordinance regulates the placement of new wireless communication towers with certain criteria provided they show they cannot co-locate onto an existing tower or structure over 50' in height. The ordinance regulates the design of such structures in differing zoning districts to lessen their appearance and provide better means of compatibility for surrounding land use. Reed Craft, General Manager of the Waterloo Water Works, reviewed the area where Telecorp would like to place the monopole structure. Mr. Craft stated the Water Works is bringing this request before the Building & Grounds Committee before they negotiate further with the company as they do not want to have a proposed agreement and then be denied a permit by the city. Mr. Craft stated that the structure would be a single, white pole, using approximately 15' x 20' ground space. Mr. Craft stated that Telecorp already has antennas on three Water Works towers. Mr. Craft stated that he is assuming the agreement will be for $750.00 per month for five years, renewable for five more five-year periods with the per month fee increasing 15 percent each renewal period. Mr. Craft stated the revenue generated from the lease would be used as non- operating revenue for items such as landscaping, fence replacement and hard-surfacing of entrance roads. Tom Reardon, Sports Director, stated that Leisure Services' ultimate goal is to have a seven diamond park with a concession stand and parking area. Mr. Reardon stated the city submitted an application for grant funding a year ago for the diamond areas and was unsuccessful. Mr. Reardon stated that because of need and growth, the city will need more space. Moved by Getty, seconded by Krizek that the Water Works proceed with negotiation of a contract with Telecorp in the amount of $750.00 per month for five years, with five additional five-year periods, with the per month fee increasing 15 percent for each renewal. Prior to a vote on the above motion, the following comments were heard. Mr. Craft stated the company would landscape around the proposed area, and the company would be required to provide $5 million insurance coverage. Mr. Craft stated that the company would need access to telephone and electrical utilities. Following discussion a vote was taken on the above motion with the following result. Ayes: Two. Absent: Gronen. Motion carried. The request of the City Clerk to review disposal of used cell phones was reviewed. The city purchased 48 new cell phones for $10 per phone under the agreement with Verizon Wireless. Department Heads have asked what to do with the used cell phones, and some employees have asked if they could purchase the used cell phones from the city for their personal use. Cell phone companies are not interested in purchasing the used cell phones. The representative from Verizon Wireless feels the city could possibly receive $5 to $10 for the used cell phones. Other options would be to include the used cell phones in the next city auction. 3iiaj3 A i 'ova AoueN -pau.teo uogow -uauoJ9 :2uasgy omZ :saAy mud 91,:j,1R pauinofpe aq Suiiaaut alp �ey� xazu}I Aq papuooas `Amp Aq panout sum 1! `aaunutuoo aye aiopaq ssautsnq Jayinj ou q�►M .sdrojoeq toj sauogd jjao pasn uidaax ut palsaiaiui am Amp 3j aas of sivauti.tedap alp gpun rag° of 3110j3 Ap3 aql pa jse lazu}j uos.tadjtounoD .sdrojoeq sg sauogd jjao pasn a4T daal of sjuaut2tedap .ioj uejd u y;PM do autoo o1 alij pjnom ay panels Anon uosiaduounoD .dnajoeq io3 sauogd !Lao pasn anjaMI Jo uaI3o food g daal pjnoo Akio alp mil panels s.tapuy uosJadjiouno3 -sdrojoeq sv sauogd 'too pasn ay1 dao}j of palse seq luautageuep Mum jo luapualuuadns age Ivy panels AuaD uosiadjiouno3 Z aged I00Z '81 DUN aaunutuo3 spunoi9 a8 2uipjtng BUILDING& GROUND COMMITTEE June 11, 2001 3:55 p.m. Council Chambers Members present: Chairperson Gronen, Getty,Krizek. Moved by Gronen, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The agreement with Forbin to lease tower space on the City Hall freestanding tower structure at a cost of$500.00 per month was reviewed. The request of RACOM Corporation is on tonight's council agenda to set the date of hearing as July 2, 2001 for approval of a one year lease at $500.00 per month, with a four year option, and the requirement of engineering data to show the structural capacity and lack of interference with future city equipment. Forbin has contacted city staff regarding a similar lease on the freestanding tower at City Hall. Based on Building & Grounds Committee discussion regarding RACOM Corporation, city staff would recommend that the proposed Forbin lease also be forwarded to the full city council with the following conditions. A one year lease at $500.00 per month with a renewal, negotiable option for four years. An engineering report showing that Forbin, as the second user, will not structurally or functionally inhibit the city from future equipment of its own either for the structural capability of the tower or interference through the equipment by Forbin. A Hold Harmless agreement or similar device to ensure the city is not held responsible for the Forbin equipment with proof of insurance for $1 million damage. Councilperson Gronen suggested that it might be better for the city to hire its own engineer and have Forbin and RACOM Corporation share the cost for the report. Councilperson Krizek agreed that it would be in the city's best interest to have an independent study. Noel Anderson, Assistant City Planner, stated that any company hired, whether by Forbin and RACOM or the city, would be certified with the State of Iowa to perform the study. Mr. Anderson commented that the two companies could share the cost of hiring the engineer. Mayor Rooff stated that he received a telephone call from another group who also would like to install wireless on the tower, and they asked why the city is giving advantage to RACOM Corporation. Mayor Rooff suggested that the city look at all the companies wanting to lease space as a group. Councilperson Getty stated that the companies will have to have all documentation available by the date of the hearings. Fire Chief Frank Magsamen stated that he would like the companies to be required to reserve 12 accounts for the city to be used by the fire stations. Currently the Fire Department has to use dedicated telephone lines. Chief Magsamen suggested that the accounts be made part of the negotiation with the wireless companies. Councilperson Getty agreed that the 12 accounts for the city be included as part of the lease agreement, without lowering the $500.00 per month fee. Councilperson Anders recommended holding off setting a price in case other companies are interested in leasing space on the tower. Mr. Anderson stated that staff checked with the company that built the antenna, and the company noted that the tower could not hold heavier equipment, but that the weight of the equipment proposed by RACOM and Forbin is smaller and would not be too heavy. Moved by Getty, seconded by Krizek that the agreement with Forbin to lease tower space on the City Hall freestanding tower structure be approved and forwarded to the full council to set the date of hearing, and that the agreements with RACOM and Forbin include the requirement that the companies furnish the city with 12 accounts for city use. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE June 4, 2001 4:30 p.m. Council Chambers Members present: Chairperson Gronen, Krizek, Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. An agreement with RACOM Corporation to lease tower space on the free standing tower at City Hall for $450.00 per month was reviewed. RACOM Corporation has been in conversation with city staff regarding the lease of tower space on the free standing tower at City Hall. RACOM Corporation is proposing a lease amount of$450.00 per month for a five-year lease. RACOM is proposing to mount five panel antennas near the top of the tower to provide wireless broadband Internet services to the Waterloo area. They are also proposing to lease space in City Hall for a 24 inches high standard 19-inch rack configuration. The power consumption for these units is less than 40 watts. If RACOM employees need access to the equipment after normal business hours, they would pay $20.00 per hour. The city would have no responsibility for damage to the equipment and RACOM would furnish the city with proof of insurance for $1 million damage. RACOM believes their price of $450.00 per month to be fair based on the size of their cable system on the tower being lightweight and not intruding upon the ability for other users. City staff has informed RACOM of prices for larger scaled cable systems on Waterloo Water Works towers at $750.00 per month and freestanding tower sites at $400.00 to $550.00 per month. The lease does not prohibit the city from allowing other users the ability to co-locate upon the tower. Staff believes a structural analysis should be supplied by RACOM Corporation to show the tower's capacity to hold their equipment and future equipment to ensure the city would have the option for its own future equipment on the tower. Getty now present at 4:32 p.m. Mike Miller, representing RACOM Corporation, discussed RACOM's proposal. Mr. Miller stated that the tower will be used to provide high-speed wireless Internet services to businesses and some homes. Mr. Miller stated he does not feel Waterloo has a lot of affordable high-speed data communication systems, and that studies show high-speed data capability is important for economic development. Mr. Miller reported if the lease is approved by the council, they would be able to provide service to businesses by the end of the month. Mr. Miller stated that the price seems low in comparison to other tower leases being offered by other companies, but the difference is the amount of equipment and the type of equipment proposed by RACOM weighs less other equipment. Councilperson Getty stated he feels $450.00 per month is a little low compared to other companies. Councilperson Gronen stated he has concerns with the monthly fee and the fact that it is a five-year lease. Councilperson Krizek suggested that the council approve the lease for one year with an option to renew for four additional years. Mr. Miller stated he believes RACOM would be willing to sign a one-year lease. Don Temeyer, City Planner, stated that staff would like a structural analysis performed by RACOM to ensure the tower's capability to hold RACOM's equipment and future equipment. Moved by Getty, seconded by Krizek that the agreement with RACOM Corporation to lease tower space on the City Hall freestanding tower structure be forwarded to the full council with the recommendation that the lease be for $500.00 per month for one-year, with an option to renew for four years. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:46 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 29, 2001 4:20 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of Richard and Linda Morrison to sell property acquired in conjunction with improvements to the Donald Street/Broadway Street intersection was reviewed. The land was purchased for $6,475.00, including real estate taxes, for road purposes. The purchase price equated to approximately $0.10 per square foot for a 58,872 square foot parcel. Since that time, the property has been appraised for sale and conveyance as a 43,872 square foot parcel as part of the original parcel was needed for road improvements. The price per square foot from the appraiser equates to $0.22 per square foot. Richard and Linda Morrison have submitted an offer of$2,800.00 for the lot, or $0.06 per square foot. The parcel is a buildable parcel. The City Engineering Department has noted a curb cut could be approved for the site for one home and a shared access could support two homes. The appraisal report notes the land could be used primarily for the following three purposes with the R-2 District zoning regulations: One or two single family residential sites, a single duplex site, and a supporting land or garden space for an adjoining nearby property owner. The site is surrounded by other residential uses on this side of Broadway with commercial uses on the other side of Broadway. Although the site is near to Broadway and traffic noise, the site is somewhat screened by the access road and could plant screenings similar to homes along Broadway to the south. City staff believes the policy of infill development of housing encourages this type of lot for homes and believes the size and location of the lot are suitable for a future home. Staff recommends the lot be sold for the appraised price per square foot as residential lots with services available are in high demand at this time in the community. The city has had some phone calls about the sale of this lot, but has not had any other offers to date. Councilperson Anders recommended that the committee accept the offer from Mr. and Mrs. Morrison to sell this land for their offer of$2,800.00. Councilperson Anders stated he feels this would be fair to Mr. and Mrs. Morrison as they have maintained the property. Moved by Getty that the offer of $2,800.00 from Richard and Linda Morrison to sell excess property acquired as part of the improvements to the Donald/Broadway Street intersection be approved and forwarded to the full council. The motion died for lack of a second. Moved by Krizek, seconded by Getty that the offer of $2,800.00 from Richard and Linda Morrison to sell excess property acquired as part of the improvements to the Donald/Broadway Street intersection be forwarded to the full council without recommendation of approval of the Building& Grounds Committee. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:30 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 21, 2001 3:50 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. An agreement with RACOM Corporation to lease tower space on the free standing tower at City Hall for $450.00 per month was reviewed. RACOM Corporation has been in conversation with city staff regarding the lease of tower space on the free standing tower at City Hall. RACOM Corporation is proposing a lease amount of$450.00 per month for a five-year lease. RACOM is proposing to mount five panel antennas near the top of the tower to provide wireless broadband Internet services to the Waterloo area. They are also proposing to lease space in City Hall for a 24 inches high standard 19-inch rack configuration. The power consumption for these units is less than 40 watts. If RACOM employees need access to the equipment after normal business hours, they would pay $20.00 per hour. The city would have no responsibility for damage to the equipment and RACOM would furnish the city with proof of insurance for $1 million damage. RACOM believes their price of $450.00 per month to be fair based on the size of their cable system on the tower being lightweight and not intruding upon the ability for other users. City staff has informed RACOM of prices for larger scaled cable systems on Waterloo Water Works towers at $750.00 per month and freestanding tower sites at $400.00 to $550.00 per month. The lease does not prohibit the city from allowing other users the ability to co-locate upon the tower. Staff believes a structural analysis should be supplied by RACOM Corporation to show the tower's capacity to hold their equipment and future equipment to ensure the city would have the option for its own future equipment on the tower. Councilperson Getty stated he feels staff should continue negotiations with RACOM Corporation, and to negotiate for a better monthly lease. Moved by Getty, seconded by Krizek that staff be authorized to continue negotiations on the agreement with RACOM Corporation to lease tower space on the free standing tower at City Hall and to bring back an agreement to the Building & Grounds Committee. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:17 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE May 7, 2001 2:20 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request from Lockard Development to purchase city-owned property generally located near the Crossroads Fire Station was reviewed. Lockard Development has offered $475,000.00 to purchase the property located near the Crossroads Fire Station. The purchase amount of $475,000.00 represents a price per square foot of$5.70 without an easement area or $4.80 per square foot with the easement area. The amount of land proposed for sale and conveyance is 98,914 square foot including the easement, or 83,328 square feet without the easement area. The purchase agreement submitted by Lockard Development includes the following: • Ridgeway Avenue would remain open to San Marnan Drive as a right-in right-out thoroughfare as the San Marnan Drive Phase I Project will close the median opening currently in place. • The city will allow two access points on LaPorte Road at the existing locations with Lockard Development to construct northbound left turn lanes on the median openings. • The city will be granted an easement onto East Ridgeway if desired. • The city will convey the property by Quit Claim. • Lockard Development will furnish an Abstract of Title, and the city will provide a plat of survey for the parcel. Don Temeyer, City Planner, stated the general public may not be aware that the property is for sale, but the city will publish a notice of public hearing on the sale of the property. Mr. Temeyer commented that Realtors have called regarding the property although the city has not listed the property with any Realtor because we would have to pay a 10 percent fee. Mr. Temeyer stated that the property is zoned for commercial use, and Lockard Development probably will use the property for a restaurant. Moved by Getty, seconded by Krizek that the offer from Lockard Development to purchase the property generally located near the Crossroads Fire Station at a cost of$475,000 be approved and forwarded to the full council for review and approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 2:30 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk • BUILDING& GROUNDS COMMITTEE May 7, 2001 3:15 p.m. Council Chambers Members present: Chairperson Bill Gronen, Harold Getty. Members absent: Krizek. Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of Walt Tournier to purchase property generally located on West Donald Street for $17,9520.00 was reviewed. The city acquired the property in 1997-1998 for drainage improvements to the land. The land was purchased for $3,300.00 per acre by a court order due to the property owner stating that the city drainage improvements devalued the property. The city had the options to purchase the land, return the land to its natural state or bring in additional topsoil for the land. The city chose to purchase the land as it represented the most feasible solution at that time. The amount of land that can be sold is 7.8 acres with the rest being ' necessary for drainage. With the exclusion of a 100' easement area, the area to be sold would be approximately 5.44 acres. Walt Tournier has offered $3,300.00 per acre for the 5.44 acre parcel, or $17,952.00. Moved by Getty, seconded by Gronen that said sale and conveyance of 5.44 acres of property generally located on West Donald Street for $1,952.00 be approved. Prior to a vote on the above motion, the following comments were heard. Noel Anderson, Assistant City Planner, stated that the property is currently zoned "R-2", One and Two Family Residence District, and Mr. Tournier would have to request a rezoning if he were to use the property for anything other than one or two family structures. Mr. Anderson stated that this area is not served by city sewer. Following comments a vote was taken on the above motion with the following result. Ayes: Two. Absent: Krizek. Motion carried. A proposal from Telcorp PCS to construct a cell tower in John Rooff Park was reviewed. Paul Huting, Leisure Services Director, stated that the city has been contacted by Telecorp PCS to construct a cell tower in John Rooff Park. Mr. Huting stated that lease payments between $500 and $750 per month have been discussed. Mr. Huting stated that the Leisure Services Commission will review this request at their meeting on May 8, 2001. Scott Fletcher, representing Telecorp PCS, stated his company would like to lease 75 sq. fit in John Roof Park to construct a 195 foot monopole tower. Mr. Fletcher stated that the company will provide shrubbery in the area. Mr. Fletcher stated there is a tower three blocks away from this site on 17th Street which will not work for Telecorp PCS because it is not tall enough. Mr. Fletcher stated they are working on a contract with the city which will include the amount of payment per month and the length of the contract. Mr. Fletcher stated they will need a small access road to the park. Mr. Fletcher stated that the tower will not use guide wires. Councilperson Getty asked how the tower will be attached to the ground as the park sits on a landfill. Councilperson Getty stated that any drilling could be a safety issue because of the methane gas. Mr. Fletcher stated that the EPA might have questions concerning the landfill, and that his company would not do any drilling unless the lease is approved. Mike Rooff stated that the neighborhood built the park, and that the park was named after John Rooff because of all he did for the area. Mr. Rooff stated he feels that leasing the land in the park to a private company to construct a cell tower would be a bad precedent. Mr. Rooff stated that there are concerns that there could be high voltage, and there already is vandalism in the park. Mr. Rooff stated his family opposes leasing the land in the park for the cell tower because the park was constructed by the neighbors for the neighborhood. 311010 AID 1a)jog bueN .pay no uoUow xazux :maw *cm! :saAAA •urd L£:£ pauinofpe aq Supaaui ag1 nip uauo.lp Aq papuooas `A11a0 Aq panow sum 2! `aamunuoo ag1 aiopaq ssauisnq iagpinj ou qI!M .poin o uouopj )jazux :luasgy om,I, :so/Cy •mamai pug uoissnosip ioj uoissnu uoD saowas ainsta' pa.uajai aq tuali sigl Imp uauo.u9 Aq papuooas 'Amp Aq panow a41 ioj pasn aq pjnoo Imp siujjop jo 1unoure ajquzis u lnogg aJR OM TEg1 pOMS Sut1nI ..ryq .atop sigl Ill uot1upuaunuo3a.J jjuls ou si amp nip pug `dais lug ag1 isnf st But1aaui s,j45tuo1 1eg4 pawls SuUnf .ij'i .3jied alp ut.zamoi jjao alp Suuon.iisuoo isuteag uoutiad u iagye of amp alq pinom aq pawls,.joox .sw •1! muem iou op ajdoad atop tuaoiad S6 pug ` opt pug i si siq; siooj aq panels jjoox ..ryq .aouaj aqi qunjo pinom sppj i qi pauiaouoo SEm aq 1egi pawls jjoox 'JIi1I -pass sseiS aqi pasegomd pug pug' aqi Sutpg.i0 `dip logjq Sugneq 'purl alp do Sutuieajo sgiuow omI wads poogioggStau ag1 Imp panels Jjoox ..ryq jjgpuej iauuoj E sEA EOJE alp pees DjsoIex pnuoa' asneoag 3i d ago JoJ luawdtnba ag1 pagstumj pooglogqpau alp nip pales Jjoox tug Z o ed IOOZ `L 'PPI aa11tunuoD spunou9 ag 8utpjing BUILDING& GROUNDS COMMITTEE April 23, 2001 4:00 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. City Planner Don Temeyer reviewed the agreement with Lee Rottinghaus to lease 11.01 acres of property at a cost of$90.00 per acre. As part of the Martin Luther King Jr. Drive project, the city acquired the 11.01 acre parcel of land for right-of-way purposes. The parcel was originally 15.96 acres in size. The acquisition was due to the roadway cutting the Etringer's parcel in portions and leaving the 11.01 acre parcel apart from the main parcel. Last year, city staff was approached by Lee Rottinghaus to lease the remaining 11.01 acre of land for farming purposes. The city council approved the lease with Mr. Rottinghaus at $120.00 per acre or $1,320.00 per year. At this time, Mr. Rottinghaus would like to renew the lease, but has asked that the city lower the amount to $90.00 per acre. Mr. Rottinghaus believes this amount is more appropriate for the capability of the parcel after a year of farming the land. Mr. Rottinghaus carries liability insurance for all rental farms for reasons that may occur for his use. Staff has researched the Corn Suitability Rating (CSR) for the site and the average CSR rating is 60. The average CSR rating for Black Hawk County is 68-72. Moved by Krizek, seconded by Getty that said agreement with Lee Rottinghaus to lease 11.01 acres parcel of land in the amount of$90.00 per acre be approved and forwarded to the full council for review and approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:06 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE April 16, 2001 3:40 p.m. Council Chambers Members present: Chairperson GTonen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to purchase a drinking fountain for the Five Sullivan Brothers Convention Center at a cost not to exceed $400.00 was reviewed. The drinking fountain is inoperable on the Jefferson Street side of the first floor of the Five Sullivan Brothers Convention Center. Facilities Maintenance will purchase and install the unit at a cost not to exceed $400.00. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. The request from Paul Wieland to purchase city-owned property generally located at the northwest corner of Halstead and Merriman for $500.00 was reviewed. Paul Wieland has offered $500.00 for the lot as he believes this is a fair price based on similar sales in the area. The property is assessed as $1,520.00 according to Black Hawk County Assessor records. The lot is a buildable lot as it is 54' by 132', or 7,128 sq. ft. The lot is a corner lot, which decreases the buildable area, and is located in an area that has seen little private development for new home construction. Mr. Wieland has offered $500.00 for the lot, subject to him building a home upon it within two years. If he fails to build a home upon the lot within that time frame, he will pay the difference between the offer price and assessed value price, or the lot will revert back to the city. Moved by Getty, seconded by Krizek that the offer from Paul Wieland to purchase city-owned property generally located at the northwest corner of Halstead and Merriman be approved and forwarded to the full council for review, subject to him building a home upon the lot within two years. Ayes: Three. Motion carried. City Clerk Nancy Eckert reviewed the bids received for cell phones for city departments. In November 2000, the Building & Grounds Committee reviewed bids received for cell phones for city departments. At that time it was the recommendation of the Building & Grounds Committee that we accept the bid from Verizon Wireless at a monthly fee of$1,300.00 for 13,000 minutes to be used by all cell phone users. Following the meeting, Police Chief Tom Jennings informed the City Clerk that the Police Department would need to have digital cell phones for security purposes. The City Clerk has been meeting with Verizon to come up with a program that would be acceptable to the city. Verizon has offered the following plan: 48 digital cell phone users at a cost of $33 per month for 18,000 minutes, which would cost $I,584.00 per month. Verizon would waive the one time charge of$20 per phone line to establish service. Verizon will sell the city a $I 69.99 value Nokia digital cell phone for $10.00 per phone. The package includes Call Waiting, Called ID, and Voice Mail with Paging. Users would be able to make free long distance calls to anywhere in the U.S. if calling from Black Hawk, Bremer, Linn, Dubuque, Jones and Johnson counties. The is a two-year agreement, but Verizon has stated that the city would be able to take advantage of any lower rates during the term of the contract. Moved by Getty, seconded by Krizek that the plan with Verizon Wireless for 48 digital cell phone users at a cost of $33.00 per month for 18,000 minutes, including Call Waiting, Caller ID and Voice Mail be approved. Ayes: Three. Motion carried. Building Official Lou Cutwright reviewed the plans submitted for repairs to the West 5th Street ramp. Mr. Cutwright stated that in 1996 the city surveyed the city's parking ramps for repairs. The East 5th and West 5th Streets ramp were in need of extensive structural and deck repairs. The city allocated enough funds to do structural repairs for both ramps. It was proposed by the architect and engineer for the project that the city move forward with the deck repairs because this would protect the structural repairs and existing structure from premature failure. Because of the Waterloo Industry's project, the city moved ahead with the deck repairs for the East 5th Street ramp. The West 5th Street ramp is beginning to show signs of structural deterioration because its deck repairs have not been completed. In September 2000 the Building & Grounds Committee gave authorization to move forward with design and engineering of deck and structural repairs on 3PaiD AID 1ialog AoueN .paweo uopolNt aaigj :saAy 'urd pauinofpg aq Sui3oow ay Nip uauolD Aq papuooas 'Amp Aq panow sum 11 `aalliunuoo aq1 aiopaq ssau!snq aag11n3 ou g1IM -paweo uo►}oyv piq pug mainal l03 liounoa 11n3 ag101 papJenn.1o3 aq sug1d aq1 Ivy lazu}1 Aq papuooas `Alpo Aq panoi l loafoJd ay pun; !pm spuog uopaggp Paw° ZOOZ 'A'd PUe `000`059$ 01 00009$ s{ 1a�1 1saM aq1 1e itedai Pap aql .1o3 lsoo ay1 paleunlsa aq,1 .Suugaq 3o amp g 1as o1 liounoo HT ay101 pap.zena.ro; aq limn pug Stipp! p►q 303 Am.! s! loafoid aqi •1oe4uoo aq1 papremg seen uoisiAuj pug 'dim pails gIJJ 1saM aq1 Z oSud 100Z'91 IudV aaunuwo j spuno ro ag 2uipung BUILDING& GROUNDS COMMITTEE April 2, 2001 4:00 p.m. Council Chambers Members present: Chairperson Gronen, Getty. Members absent: Krizek. Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Krizek. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to purchase two pool circulation pumps at a cost not to exceed $6,000.00 was reviewed. Each swimming pool has two circulation pumps which ensure minimum water flow for filtration, tempering, chemical treatment and flow rate. The pumps operate 24 hours per day, seven day per week throughout the pool season. There are no backup pumps at either pool. All four pumps have worn impellers, and one circulation pump at each pool has holes corroded though the volute. The holes in the volutes result in loss of suction pressure which further reduces flow rates. It is necessary to replace the two pumps with holes in the volutes prior to this pool season. Parts from the scrapped pumps will be salvaged for repairs to the two remaining pumps. High-efficiency pumps are estimated not to exceed $3,000.00 each for a total cost for two pumps of$6,000.00. Funds to purchase the pumps are available in the pool paint and energy conservation funds. Moved by Getty, seconded by Gronen that said request be approved. Ayes: Two. Absent: Krizek. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Gronen that the meeting be adjourned at 4:03 p.m. Ayes: Two. Absent: Krizek. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE March 26, 2001 4:50 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the City Clerk for authorization to seek bids for parking cashier services at the West Fifth Street/Convention Center ramp and the Waterloo Municipal Airport was reviewed. The services for the West Fifth Street/Convention Center ramp and Airport Terminal Parking Lot include: personnel to attend the booth operations, operate the cash register, take in customer receipts, answer or direct public inquiries to the proper party, report malfunctions and monitor security. Attendants are stationed at the ramp between 6:00 a.m. and 10:00 p.m. Monday through Saturday, and at the Waterloo Airport from 7:30 a.m. to midnight Monday through Sunday. The contract is for one year but may be renewed for an additional year at a mutually agreed upon price. City National & Staffing is currently providing this service at the ramp and Waterloo Airport at a cost of$7.62 per hour for both contracts. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to repair the walk-in freezer at the Five Sullivan Brothers Convention Center at a cost not to exceed $5,000.00 was reviewed. The city is responsible for maintenance of the walk-in cooler and walk-in freezer for the food service area of the Five Sullivan Brothers Convention Center. The cooler and freezer bodies are still in good condition, but the refrigeration equipment for the freezer has exhausted its useful life. There have been $2,000.00 in repairs to the freezer in the past year. The proposed replacement refrigerant system uses a more economical and available refrigerant and can be expected to last for another 20 years. Funding for the repair is available from hotelimotel funds. Moved by Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Gronen that the meeting be adjourned at 4:56 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE March 19, 2001 4:45 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to replace the furnace at Traffic Operations at a cost not to exceed $1,500.00 was reviewed. The horizontal gas furnace at Traffic Operations has a burned out blower motor, cracked drum fan assembly and cracked heat exchanger. The Facilities Maintenance Supervisor is recommending that the existing horizontal unit be replaced with a vertical residential type furnace and reusing the cooling A-coil and condenser, which was new in 1998. Facilities Maintenance will complete the installation in-house, but it will be necessary to contract gas line welding and some duct fabrication. Installation cost will not exceed $1,500.00, and there are sufficient GO Bond funds available for the project. Moved by Krizek, seconded by Gronen that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 4:47 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS CONLMIITTEE March 12, 2001 4:05 p.m. Council Chambers Members present: Chairperson Gronen, Getty, Krizek. Moved by Gronen, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. The request of the Facilities Maintenance Supervisor for authorization to install a forced air furnace as a replacement of the boiler heating plant in Fire Station #3 at a cost not to exceed $3,000.00 was reviewed. The State Boiler Inspector has mandated boiler updates for Fire Station #3 boiler, which the Facilities Maintenance Supervisor considers cost prohibitive for the remaining life of the vessel. Rather than replace the boiler, the Facilities Maintenance Supervisor is recommending elimination of the boiler heating plant and installation of a forced air gas furnace. Ductwork is currently in place for the air conditioning system and will serve equally well for heat distribution. The installation must be completed prior to March 26, 2001 to avoid state penalty. Facilities Maintenance staff will complete the installation with some assistance from Fire Department personnel. It is estimated it will take 80 man hours to complete installation of the forced air furnace at a cost not to exceed $3,000.00. The project meets the qualifications for use of Energy Conservation funds. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 26, 2001 4:35 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Superintendent of Central Garage for authorization to sell old parts for $300.00 was reviewed. The parts were purchased many years ago and are of no use to the city. Dennis Bell, Superintendent of Central Garage, reported he contacted the company where the city purchased the parts. The company said they would take the parts off the city's hand, but they did not want to offer the city any money for the parts. Mr. Bell then contacted Speedo Electric, a company in California, and the company offered to purchase the parts for $300.00 if the city would ship the parts to them. Moved by Krizek, seconded by Gronen that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 4:35 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE February 5, 2001 3:35 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of the Facilities Maintenance Supervisor to approve the emergency replacement of the domestic water heater at Fire Station #1 at a cost of $1,701.25 was reviewed. The State Boiler Inspector has completed the annual inspection of most city facilities, and the domestic water heater at Fire Station#1 was red tagged due to a leak in the heater tank. The water heater is a commercial duty, quick recovery water heater. Facilities Maintenance staff has nearly completed the replacement installation at an in-house cost of $1,701.25. Energy Conservation Loan Notes will be used to pay the cost for the new water heater. Moved by Krizek, seconded by Gronen that said request be approved. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 3:40 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 16, 2001 3:50 p.m. Council Chambers Members present: Getty, Krizek. Members absent: Gronen. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Two. Absent: Gronen. Motion carried. The request of the Facilities Maintenance Supervisor for approval of payment to Star Refrigeration in the amount of $1,137.24 for emergency repairs to walk-in cooler and authorization to repair dish machine at a cost not to exceed $705.00 at the Five Sullivan Brothers Convention Center was reviewed. Over the recent holidays, there was a failure in the walk-in cooler refrigerant system and the dish machine heating elements at the Five Sullivan Brothers Convention Center. A valve plate on the refrigerant compressor of the walk-in cooler failed, and maintenance staff does not routinely repair this type of equipment. Star Refrigeration was contracted to make the emergency repairs to reduce the chance of spoilage of the stored goods and the total repair bill from Star Refrigeration is $1,137.24. Facilities Maintenance installed a time delay re-set on the dish machine and the heating elements must be replaced at a cost of $701.96. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Two. Absent: Gronen. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3:58 p.m. Ayes: Two. Absent: Gronen. Motion carried. Nancy Eckert City Clerk BUILDING& GROUNDS COMMITTEE January 2, 2001 3:25 p.m. Council Chambers Members present: Chairperson Gronen, Krizek. Members absent: Getty. Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two. Absent: Getty. Motion carried. The request of Fereday Heating Company, Inc. to sell and convey a portion of an alley for $75.00 was reviewed. As part of the Engineering Department's Pavement Management System, an Engineering Technician inventories, inspects and prioritizes street portions for repair under the local option sales tax program. The Engineering Technician noted a building was located upon an alley portion as it comes straight off of Utica Street. Fereday Heating Company, Inc. was contacted informing them that a building had been constructed on city right-of-way. The portion of land to be sold has an assessed value of$7,102.87 for the 3,481.80 square feet of land that would be vacated and sold to Fereday Heating Company, Inc. Fereday Heating Company, Inc. has offered $75.00 to purchase the property as their building has been sitting on this area of land for over 40 years, and they have been maintaining the area for years. It was moved by Krizek, seconded by Gronen that said request from Fereday Heating Company, Inc. to purchase a portion of an alley for $75.00 be forwarded to the full council for review and approval. Ayes: Two. Absent: Getty. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Gronen that the meeting be adjourned at 3:31 p.m. Ayes: Two. Absent: Getty. Motion carried. Nancy Eckert City Clerk