HomeMy WebLinkAbout2000 BUILDING & GROUNDS COMMITTEE
December 11, 2000
3:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Acquisition of property generally located just north of the Ranchero Road dip to be used for the
Cedar Prairie Trail/Sergeant Road connection was reviewed. Ivan Miller is the property owner
of a 13,406 sq. ft. or 0.31 acre parcel located just north of the Ranchero Road dip, along the
greenbelt area. The acquisition of this parcel is necessary for the connection as it will allow the
city to direct the trail system along the scenic greenbelt area and stabilize the bank along the
creek in the area. Mr. Miller has agreed to sell this portion of ground to the city for $1,000.00.
The Planning staff believes this is a far price for the parcel based on land prices in the area and
the fact that it will take a small amount of tillable land out of production for Mr. Miller. The trail
connection will provide a vital link from Cedar Falls to Waterloo along the north side of
Highway 20, passing the Cedar Valley Youth Soccer Association playing fields, underneath
Highway 20 to travel southerly along the greenbelt and meet up with the existing stub off of the
Sergeant Road trail system. Moved by Getty, seconded by Krizek that acquisition of said
property be approved and recommendation of approval be forwarded to the full council. Ayes:
Three. Motion carried.
Acquisition and swapping of property for land to be used in conjunction with the Cedar Prairie
Trail/Sergeant Road connection was reviewed. Planning staff has been discussing acquisition of
property with Gene and Marcia Meyer, and the Meyers have requested to "swap" a piece of
current trail that would not be needed with construction of the new trail segment. The current
trail segment to be transferred to the Meyers is approximately 2.0 acres in size whereas the
segment for the new trail to be acquired from the Meyers is 0.02 acre in size. Due to the
difference in the size of the two parcels to be swapped and the expense to the Meyers to make
this segment useable to them, the Meyers have offered to pay an additional $1,000.00 along with
the transfer of their current 0.02 acre parcel. Planning staff feels this amount is fair based on the
assessed value of the property in the area and with the acknowledgment to the work necessary for
the Meyers to reuse the existing trail segment for farming purposes. City staff has spoken with
the Metropolitan Planning Organization (MPO) and no objections were raised with the proposed
land swapping. Moved by Getty, seconded by Krizek that acquisition and swapping of said
property be approved and recommendation of approval be forwarded to the full council. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING & GROUNDS COMMITTEE
December 4, 2000
3:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to complete state
inspection repairs to all city builders was reviewed. All city boilers are to be inspected each year.
These inspections are normally carried out by the insurance carrier, but this year the State of
Iowa boiler inspector is conducting inspections at city facilities. The state has reinterpreted
many code items and is now requiring updates and replacements to installations that were
installed as early as last year. The state is requiring that work completed as long ago as twelve
years ago must meet the new inspection within a 30 day period. It will not be possible to
competitively bid all of the work and guarantee completion in the time frame allowed by the
state. WBC Mechanic has promised that they can complete repair/replacement within the 30 day
time frame as required by the state. WBC Mechanic will quote prices prior to beginning work on
each boiler, but time does not allow a full quote on all boilers. Facilities Maintenance will
complete expansion tank, emergency stop and valve replacements in-house, which should reduce
the cost by approximately $10,400.00. Facilities Maintenance estimates the cost for the two
Library boilers to be $2,600.00. This estimate does not include costs for the Airport steam
boilers. The Airport boiler work requires re-welding of ten year old repairs and gas train
updates. The repairs must be completed by December 14, 2000. Moved by Getty, seconded by
Krizek that said request be approved. Ayes: Three. Motion carried.
The request of Nick Courbat to purchase property generally located at the southerly intersection
of Acker and Eldora Roads for $450.00 was reviewed. Mr. Courbat is the abutting property
owner at 5270 Acker Road. The parcel was created by the re-alignment of Acker Road as part of
the Shaulis Road reconstruction project. The parcel is roughly 14,000 sq. ft. and has a 50'
drainage easement upon it. Mr. Courbat notes he has been maintaining this property for a
number of years and would like to purchase it to build an additional accessory building to go
with his residential home just to the south. The appraisal states the price of ground was affected
by the lack of sewer to the site, the triangular shape and size of the site, and the drainage
easement through the site. Moved by Anders, seconded by Gronen that said request be approved
and forwarded to the full council. Ayes: Three. Motion carried.
With no further business before the council, it was moved by Getty, seconded by Krizek that the
meeting be adjourned at 3:41 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING&GROUNDS COMMITTEE
November 13, 2000
3:35 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Facilities Maintenance Supervisor to replace air handler #2 at the Waterloo
Airport Terminal at a cost not to exceed $60,000.00 was reviewed. The primary coil in air
handler #2 at the Airport has failed. The air handler is a multi-zone unit with pre-cool, DX and
steam primary coils and seven steam zone coils. The unit is 50 years old and was planned for
replacement in the proposed terminal remodeling plan. Several meetings with the architect,
engineering, airport board and administrative representatives concluded the best course of action
to be replacement with a multi-zone unit with a single hot water coil and chilled water cooling
piped from the existing cooling plant. Asbestos abatement at a cost of $8,000.00 and unit
demolition at a cost of $8,500.00 will be contracted. Air handler installation, electrical and
plumbing will be completed by facilities maintenance personnel to reduce costs. The complete
cost of replacement of the air handler is estimated not to exceed $60,000.00. Approximately
$40,000.00 is available in the Energy Conservation Funds and the remaining $20,000.00 is
available airport funds. Moved by Getty, seconded by Krizek that said request be approved.
Ayes: Three. Motion carried.
The request of Wendell Lupkes to sell and convey property located at the northwest corner of
West 4`h Street and Shaulis Road was reviewed. Wendell Lupkes is the abutting property owner
at 4862 West 4th Street. The parcel was acquired by the city as part of the Shaulis Road project
and has been appraised at $1,100.00.
Councilperson Anders stated that the city has had an offer on another property since May, and it
has not been brought before the council for review, and he recommends the sale and conveyance
of the two properties on tonight's agenda be tabled until we find out why some offers take only
weeks and others six months. Councilperson Anders asked how the city arrived at the $1,100.00
price.
Noel Anderson, Assistant City Planner, stated that Mr. Lupkes approached city staff to purchase
the property for $520.00. At that time, the city had the property surveyed and appraised. The
Building& Grounds Committee turned down Mr. Lupkes' offer as the cost to survey the property
was higher than Mr. Lupkes' offer. Mr. Lupkes has now offered to purchase the property for the
$1,100.00 appraised value. Mr. Lupkes offered to purchase the property for less than the
appraised price because it is located in the flood plan, there is an easement on the property, and it
is unbuildable due to soil conditions could not handle a septic tank.
Councilperson Andes stated that this is prime land, and he did not want the city to rush the sale.
Councilperson Krizek noted that the city has been working with Mr. Lupkes for almost a year.
Moved by Getty, seconded by Gronen that city staff be authorized to proceed with the process to
sell and convey property located at the northwest corner of West 4th Street and Shaulis Road for
not less than $1,100.00. Ayes: Three. Motion carried.
Sale and conveyance of property located on West Donald Street was reviewed. The city acquired
the land in 1997-1998 for drainage improvements in the area. The land was purchased for
$3,300.00 per acre by a court order due to the property owner stating that the city drainage
improvements had devalued the property. The city had options to purchase the land, return the
land to its natural state, or bring in additional topsoil for the land. The city chose the land
purchase as it represented the most feasible solution at that time. The amount of land that can be
sold in the area is 7.8 acres, with the rest being used for drainage. This would come to
$25,740.00. With the exclusion of the 100' easement area, the area to be sold would be
approximately 5.44 acres or $17,952.00. Walt Tournier has made an offer to purchase the 5.44
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BUILDING& GROUNDS COMMITTEE
November 6, 2000
3:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Krizek. Motion carried.
The request of the Acting Police Chief to approve Woody's Landscaping Service to remove snow
at the Police Training Center on North Elk Run Road was reviewed. Woody's Landscaping
Service of Denver, Iowa, has removed snow at the Police Training Center at 348 North Elk Run
Road for the past two years. Woody's Landscaping is operated by Officer Randall Hammitt, who
has offered to plow again this winter at the same rate of$50.00 per plow. Other city departments
are unable to assist with the snow removal due to their commitments during bad weather and the
remote location of the training center. Quotes from other private contractors have ranged from
$120.00 to $150.00 for each plowing event. Moved by Getty, seconded by Gronen that said
request be approved. Ayes: Two. Absent: Krizek. Motion carried.
The City Clerk reviewed bids received for cell phones for city departments. Bids were received
from four companies. Verizon and U.S. Cellular submitted the most cost effective packages.
Verizon submitted a monthly fee of $1,300.00 for 13,000 minutes to be used by all cell phone
users. U.S. Cellular submitted a $11.00 per month per phone fee, plus 10 cents per minute. In
calculating U.S. Cellular's monthly fee, it will cost $550.00 per month for 50 phones plus 10 cents
per minute per phone. Comparing that monthly costs with Verizon, we would receive 7,500
minutes per month plus 50 phones for a cost of$1,300.00 if the city accepts U.S. Cellular's bid.
Krizek now present at 3:36 p.m.
Verizon offered free long distance in Iowa, while U.S. Cellular offered free long distance
anywhere in the United States. Verizon offered free roaming fees in Iowa, and U.S. Cellular
offered free roaming fees in the United States. U. S. Cellular offered digital cell phones and
Verizon has quoted analog with the promise that they will have digital phones in March 2001.
Both companies offered voice mail and call waiting.
Moved by Getty, seconded by Gronen that the bid for cell phone services from Verizon for
13,000 minutes at a cost of$1,300.00 per month be accepted. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Gronen that
the meeting be adjourned at 3:39 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
October 23, 2000
3:35 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Krizek. Motion carried.
Krizek now present at 3:37 p.m.
The request of the Facilities Maintenance Supervisor for authorization to purchase a new heater
for the West Parking Garage storage room at a cost not to exceed $600.00 was reviewed. The
heating unit in the paint storage room at the West Side Parking Garage has been red tagged by
MidAmerican Energy. The unit is no longer safe to operate and a new heater can be purchased
for less money than the replacement exchanger. Traffic Operations stores paint in the room, and
Facilities Maintenance has moved the pool and building paint to the garage. Moved by Getty,
seconded by Krizek that said request be approved. Ayes: Three. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to clean the carpet in the
West Ramp public area at a cost not to exceed $1,200.00 was reviewed. New carpet was
installed in the upper level common area between the ramp, the Waterloo Building and the
Holiday Inn several years ago. This is a very high quality carpet and is not worn. There is a lot of
pedestrian traffic resulting in many beverage and oil stains. Every year carpet cleaning has been
conducted either in-house or by a residential carpet cleaning contractor. Harris Cleaning is
commonly recognized as the best cleaning contractor in the area and has completed duct, coil and
carpet cleaning at most city buildings. Moved by Getty, seconded by Krizek that said request be
approved. Ayes: Three. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to replace five windows
and an overhead door at Fire Station #3 at a cost not to exceed $3,000.00 was reviewed. Fire
Station #5, located on Nevada Street, has required overhead door and window replacement for
many years. These installations have been postponed for several years pending building utilization
decisions. Air and water infiltration around the windows and door is now so severe that minimum
temperature levels can no longer be maintained. The proposed project meets minimum Energy
Conservation Project guidelines for energy conservation and sufficient ECP funds are available.
Fire personnel will complete the installations. Moved by Getty, seconded by Krizek that said
request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:44 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
October 16, 2000
3:35 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Neighborhood Services Coordinator to sell curtain panels and Venetian blinds
and mounting brackets from the former Rath Administration Building to Elizabeth Diestler at a
cost of$36.00 was reviewed. Elizabeth Diestler is requesting to purchase a maximum of twenty
curtain panels and sixteen blinds at a cost of $1.00 each, for a total of $36.00. Rudy Jones,
Neighborhood Services Coordinator, stated that the city has sold some other items out of the
building before, and there seems to be no reason why the items requested by Ms. Diestler would
be of any value or interest to the city. Representatives of the Grout Museum have been given an
opportunity in times past to consider any item that might have historical significance and did not
consider the items requested by Ms. Diestler. Moved by Krizek, seconded by Getty that said
request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:40 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
October 2, 2000
3:40 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the City Planner for authorization to seek bids to repair the pavement and lower
katch basin at Ridgeway Towers was reviewed. The tenants have complained that when there is a
heavy rain during the night and they are unable to move their vehicles, the water overflows into
their vehicles if they are parked on the east side of the lot. When HUD was here in July for their
inspection, they requested that the city repair the paving for adequate drainage. Moved by Getty,
seconded by Krizek that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 3:58 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
September 25, 2000
2:35 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty.
Members absent: Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Krizek. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to purchase floor mats for
City Hall and Carnegie Building at a cost not to exceed $2,200.00 and to cancel current mat lease
agreement was reviewed. The floor mats lease costs have greatly increased in the past two years
in part due to individual departments requesting additional mats and improper mat placements.
The premise for mat replacement is to trap dirt and moisture in the building entry area, not after it
has been tracked across a lobby or stairway. With proper entry area mat coverage, there is no
logic for mats placed at every office doorway. Facilities Maintenance is proposing to purchase
adequate mat coverage for the entries to City Hall and the Carnegie Building, with two water
mats and two dirt mats at each entry of City Hall, one for each entry to the Police Department and
the Carnegie Building. Facilities Maintenance will also purchase four extra dirt mats for winter
placement as required, with a total of eight water mats and twelve dirt mats. Two boot brushes
will be installed at the parking lot entry of City Hall. Randy Shepard, Facilities Maintenance
Supervisor, stated that the current vendor has proposed to clean the rugs bi-weekly and supply
the rugs for less than $2,500.00 per year. It was moved by Getty, seconded by Gronen that the
Facilities Maintenance Supervisor be authorized to either purchase the floor mats at a cost not to
exceed $2,200.00 or continue to negotiate with the vendor and use his best judgment to get the
best price and stay with our current vendor. Ayes: Two. Absent: Krizek. Motion carried.
The request of the Building Official for approval of preliminary design and estimated cost for
Memorial Hall A.D.A. improvements and authorization to prepare plans and specifications was
reviewed. The committee reviewed the following preliminary renovation costs:
Interior Demolition $ 20,000.00
New Construction $ 30,000.00
Stair $ 21,000.00
Elevator $ 34,000.00
Mechanical/Plumbing $ 15,000.00
Electrical $ 10,000.00
Sub Total $130,000.00
Add for Contingency(5 percent) $ 6,000.00
Professional Fees Estimate(6.66 percent) $ 9,000.00
Total Construction Cost $145,000.00
Projected Project Cost Range $140,000.00 - $160,000.00
There is an additional cost of$20,000.00 for reconstruction of ramp enclosure. The cost includes
some work that could be performed by city personnel, such as steam line relocation and radiator
removal. The total estimated cost is above the $100;000.00 available in A.D.A. funds. The
project will be bid in the following three phases:
Phase I Entrance, Elevator, Stair Tower
Phase II Men's Restroom
Phase III Women's Restroom
If the project comes in below the estimated cost, Phases I and II could be let for construction, and
Phase III would be let the following year. The A.D.A. improvements will eliminate some storage
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BUILDING& GROUND OMMITTEE
September 18, 2000
4:54 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Building Official for authorization to proceed with design phase for deck repair
on the West Fifth Street Parking ramp was reviewed. Lou Cutwright, Building Official, stated
that four years ago the city surveyed all the parking ramps for repairs. The East 5th and East 6th
Street ramps were in need of extensive structural and deck repairs. Funds were allocated to do
structural repairs for both ramps. It was proposed by the architect and engineer for the project
that we move forward with the deck repairs because this would protect the structural repairs and
existing structure from premature failure. Because of the Waterloo Industries' project, we moved
ahead with deck repairs on the East Fifth Street ramp. The West 5th Street ramp is beginning to
show signs of structural deterioration because its deck repairs have not been completed.
Mr. Cutwright stated on August 29, 2000 he received a call from Traffic Operations that there
was a problem with falling patches of concrete from the ceiling areas of the West Fifth Street
Parking Ramp. He investigated the situation and found the spalling areas are in the direct path of
travel of all users of the ramp. Mr. Cutwright stated that in order to prevent continued
deterioration of the structure, he recommends the city move ahead with deck repair to the ramp.
Included in the design will be deck repair, deck overlay, new structural repairs and painting. The
estimated cost of the project is $550,000.00 to $650,000.00, with the cost of design not to exceed
$58,600.00. Funding for design of the project has been identified from relocated bond money,
and the cost for the project will need to be included in next year's GO Bond sale. Mr. Cutwright
stated that as this is Phase 3 of the ramp renovation project, he would like to use the same
architectural and design company that designed the first two phases.
Moved by Getty, seconded by Krizek that the request of the Building Official to proceed with
design phase for deck repair on the West Fifth Street Parking ramp be approved. Ayes: Three.
Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to repair Five Sullivan
Brothers Convention Center control air compressor at a cost not to exceed $800.00 was
reviewed. Several years ago partial HVAC control replacement was initiated at the Five Sullivan
Brothers Convention Center as an offshoot of the Energy Conservation DDC Control Program.
There are still many pneumatic actuators and boiler room controls that have not been replaced.
These controls require a dedicated control air compressor to operate. There are two control air
compressors in the building, but one no longer works, and the remaining compressor is now
leaking oil into the system and must be replaced. A new head can be purchased for $800.00.
Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Mo1ipn
carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek:that
the meeting be adjourned at 4:02 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
September 11, 2000
3:10 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Fire Chief for authorization to construct an office at the Hazardous Materials
Regional Training Center was reviewed. The office will serve the FIRE PALS Program and
Community Services for Waterloo Fire Rescue. The office will be built in the area set aside for
relocation of Fire Station #5. The design of the office will follow the plans already laid out for
Station#5. Due to the expansion of the FIRE PALS Program, additional space is required for the
Education Coordinator, support staff and clerical personnel. The cost for the project will be
funded by a grant from the Center for Disease Control. Construction will be done by on-duty
personnel.
Councilperson Krizek stated that she has a problem with using firefighters from other fire stations.
Chief Frank Magsamen stated that when staff from other fire stations are working on the office,
they will still be able to respond to calls.
Chief Magsamen reported that Lou Ball will be the Coordinator for the FIRE PALS Program.
Chief Magsamen stated that Mr. Ball works 8 hours per day, five days per week, and his salary is
provided in the grant from the Center for Disease Control, which will mean one less staff person
for regular duties.
Councilperson Anders stated that his concern is that it always costs the city when we use
personnel to supplement a grant. Councilperson Anders stated that he is concerned that there will
not be a replacement for the regular position.
Chief Magsamen stated that the net result of prevention of injuries to students and elderly citizens
outweighs the cost of providing staff for the program. Chief Magsamen reported that UNI will
do a survey to provide statistics to the Center for Disease Control, along with Black Hawk
County, in order to show how the program has impacted the community. Chief Magsamen stated
that this is a three-year program, and the grant provides funds to hire a part-time clerical person
who will work 20 hours per week.
Councilperson Getty stated that there has been talk of moving the Regional Training Center to the
Police Training Center on Newell Street, and he asked if this would have an affect on where the
office space is located. Councilperson Berry stated there has been talk that the Regional Training
Center is not necessary because of the possibility of the State Training Center. Chief Magsamen
stated that the Hazardous Material Regional Training Center is unique and it brings people into
the city for training. Chief Magsamen asked what steps does the city want to take to secure the
building.
Councilperson Krizek stated that she has been working with the Finance Department trying to get
a handle on the budget. Councilperson Krizek stated that she believes this is a wonderful
program, but asked if construction of the office could wait until we have a handle on the budget.
Chief Magsamen responded that the grant has been awarded to be used for specific items, and the
grant cannot be used as any other source by the city. Chief Magsamen noted that the grant is a
separate budget and not part of the regular Fire Department budget.
Councilperson Gronen stated that that the city has been looking at moving Station #5, and he
asked if Chief Magsamen had given any thought to using Station #5 staff for the program and
eventually moving Station #5 to the Training Center. Councilperson Gronen asked if construction
on the office could be postponed for one month. Chief Magsamen responded that the school year
has already started, and we need to proceed in order to have everything in place by May.
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BUILDING& GROUNDS COMMITTEE
September 5, 2000
3:40 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Leisure Services Director for authorization to proceed with plans to construct
a new concession building in Exchange Park was reviewed. The structure will replace an aging
metal building, which does not meet health standards. Total estimated cost is $44,000.00. The
project will be completed with a combination of contracted services and in-house labor. The
project has been approved by the Leisure Services Commission, Planning and Zoning and the
Board of Adjustment. Funding is available in the Park Improvement Fund. The Waterloo
Women's Softball Association has pledged $8,000.00 for the project, and the Waterloo Exchange
Club is considering a donation for the project. Paul Huting, Leisure Services Director, stated that
he has identified $25,000.00 of the funding, including bond funds and the $8,000.00 pledged by
the Women's Softball Association. Moved by Getty, seconded by Krizek that said request be
approved. Ayes: Two. Nays: Krizek. Motion carried.
Councilperson Krizek stated that she voted nay because all the funding has not been identified.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:52 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
August 28, 2000
3:20 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Bids received for cellular telephones for city employees were reviewed. City Clerk Nancy Eckert
stated that bids were received from five companies. Ms. Eckert reported that Mayor Rooff and
she reviewed the bids and felt that Verizon and U.S. Cellular submitted the most cost effective
packages. Verizon submitted a monthly fee of$1,300.00 for 13,000 minutes to be used by all cell
phone users. U.S. Cellular submitted a $11.00 per month per phone fee, plus 10 cents per minute.
Verizon offered free long distance in area codes 319, 712 and 515, while U.S. Cellular offered
free long distance anywhere in the United States. Verizon offered free roaming fees in Iowa, and
U.S. Cellular offered free roaming fees in the United States. Both companies include call waiting,
voice mail and numerical paging in their bids. Ms. Eckert stated that the long distance fees should
not pay a big part in the decision making as most personnel do not use their cell phones for long
distance calling on a daily basis. U.S. Cellular is offering digital cell phones and Verizon has
quoted analog with the promise that they will have digital phones by the end of the year. More
than 50 percent of the departments currently use Verizon, with the rest using MidAm and U.S.
Cellular. According to information gathered from all departments, we currently have 54 cell
phones in use at a cost of$1,834.17 per month. It was difficult to ascertain how many minutes
per month the departments currently use as they varied from month to month and package to
package.
Councilperson Anders stated that he feels 54 cell phones is excessive and an abuse of the
taxpayers money. Councilperson Anders stated that he thinks it is definitely a want and not a
need. Councilperson Anders stated we need to look at the relative costs and benefits gained.
Councilperson Getty stated that cell phones are part of today's technology. Councilperson Getty
stated that we should pick Verizon and work with them on what the cost would be if we use less
cell phones.
Councilperson Krizek stated that we should find out what the cost would be if we lower the
number to 25 cell phones.
Councilperson Anders questioned why the cell phones would include voice mail, roaming and
long distance as it only invites abuse. Councilperson Anders stated he feels cell phones should
only be used for local calls.
Ms. Eckert responded that she felt voice mail, call waiting, numeric paging, roaming and long
distance were included in the packages and will not affect the price the companies submitted.
Councilperson Gronen suggested that this item be tabled and the City Clerk check on what the
cost would be if we drop voice mail, call waiting, numerical paging and long distance. Ms. Eckert
will also find out which employees are assigned cell phones.
Moved by Getty, seconded by Krizek that the cell phone bids be tabled and the City Clerk is
instructed to contact Verizon and U.S. Cellular on pricing for less cell phones and without all the
extras included in the packages. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 3:33 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
August 21, 2000
3:55 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Krizek that the request of the Leisure Services Director for
authorization to proceed with plans to construct concrete golf cart paths on the three municipal
golf courses be approved.
Prior to a vote on the above motion, the following comments were heard.
Paul Huting, Leisure Services Director, stated that the Golf Improvement Committee has
established the golf cart paths as the number one priority. The total estimated cost for all three
golf courses is $187,300.00, with the following cost per course:
Warren Memorial $ 84,385.00
Gates Park $ 63,780.00
South Hills $ 39,225.00
The project has been approved by the Leisure Services Commission, and funding is available in
the Golf Improvement Fund. The project will be placed on the council agenda to set a date for
public hearing and open bids.
Councilperson Krizek requested a list of proposed improvements that the commission plans for
the next year. Mr. Huting commented that the Golf Improvement Committee is preparing a list.
Mr. Getty suggested that a council work session be scheduled with the Leisure Services
Commission to discuss proposed plans for the golf courses.
Following discussion, a vote was taken on the above motion with the following result. Ayes:
Three. Motion carried.
Moved by Getty, seconded by Krizek that the request of the Leisure Services Director for
authorization to proceed with plans to construct a 1,200 square foot addition to the South Hills
Golf Course Pro Shop be approved.
Prior to a vote on the above motion, the following comments were heard.
The addition would be used for outings, meetings and parties. The addition would be constructed
with a combination contracts and in-house work. The estimated cost for the project is
$39,400.00, including concrete block footings, walls and floor, roof, lumber, insulation, doors and
windows, and drywall. Other costs include: plumbing, electrical, flooring, heating and cooling,
and renovation of existing rest rooms. The project has been approved by the Leisure Services
Commission, and funding is available in the Golf Improvement Fund. The project will be placed
on the council agenda to set a date for public hearing and open bids.
Following discussion, a vote was taken on the above motion with the following result. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 4:12 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
July 31, 2000
3:45 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the City Clerk for authorization to renovate the former Civil Defense area located
in the basement of City Hall at a cost not to exceed $25,000.00 to be used as the Public Access
Studio was reviewed. The Public Access Studio has been temporarily located in a meeting room
in the Public Library for almost two years. It has been necessary to physically move the
audio/video equipment from the Library to City Hall and back weekly to accommodate the
various meetings at City Hall. This arrangement is time consuming and potentially damaging to
the equipment and buildings. The City Clerk is requesting that the Public Access Studio be
moved to the former Civil Defense area located in the basement of City Hall. Randy Shepard,
Facilities Maintenance Supervisor, has reviewed the renovation project and has estimated the cost
for the renovation not to exceed $25,000.00, including carpeting, ceiling repair/replacement,
painting, replacement of existing 5 ton air handler, asbestos abatement, electrical lighting and
wiring and studio lighting. The HVAC serving the area must be replaced with a more reliable and
energy conserving air handler. Facilities Maintenance staff will install a unit that operates off the
chiller instead of the stand alone AC unit currently installed. Facilities Maintenance staff will be
the General Contractor on the project along with several subcontractors. The project will be
funded using Telecommunications PEG funds.
Councilperson Anders stated that he is against the project in light of the budget situation, and that
spending needs to stop somewhere. Councilperson Anders stated that the Pubic Access Studio
has only been at the Public Library for two years.
Moved by Getty, seconded by Krizek that the request of the City Clerk for authorization to
renovate the former Civil Defense area located in the basement of City Hall at a cost not to
exceed $25,000.00 to be used as the Public Access Studio be approved. Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:55 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
July 24, 2000
3:50 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of Walt Tournier to purchase city-owned property located east of the former quarry
site on the southeast corner of Burton Avenue and Donald Street was reviewed. The offer from
Walt Tournier is for $5,000.00 to purchase approximately 7.8 acres of city-owned property
located east of the former quarry site on the southeast corner of Burton Avenue and Donald
Street. Mr. Tournier intends to construct a single family dwelling on the site and agrees to use
the property for personal use only and not for commercial and/or residential development for a
minimum of five years. The property is currently zoned for residential use. The property was
originally acquired from a lawsuit from Donald Miller, owner of the quarry property. The city has
a drainage way in the area and would need to retain a 100' easement along the east side of the
property, near Cottonwood Lane. The requested lot is a buildable lot and was acquired by the
city for $3,000.00 per acre. Due to the amount the city paid for the property and the amount
offered, staff believes the property should be appraised. The assessed value of the land is
$1,790.00, but it may have been assessed as farmland. Mr. Tournier believes an extensive amount
of site work will be required to prepare the land for development.
Councilperson Getty stated that he does not believe the city should sell it to Mr. Tournier because
after five years he could ask to use the property for commercial development. Noel Anderson,
Assistant City Planner, stated that it is currently zoned for residential use, and if Mr. Tournier
wishes to use the property for commercial use he would have to come before the council.
Councilperson Krizek stated that Mr. Tournier is not even offering fair market value, and she feels
the city should add this property to the appraisal contact along with the other parcels included in
the appraisal contract on tonight's Finance Committee agenda.
Moved by Krizek, seconded by Getty that the approximately 7.8 acres of city-owned property
located east of the former quarry site on the southeast corner of Burton Avenue and Donald
Street be forwarded to the Finance Committee with the recommendation to include with the
appraisal contract and that Mr. Tournier's offer to purchase said property be denied. Ayes:
Three. Motion carried.
The request of Wendell Lupkes to purchase city-owned property located at the northwest corner
of West 4th Street and Shaulis Road was reviewed. Mr. Lupkes, abutting property owner at 4862
West 4th Street, has offered $520.00 for the parcel located at the northwest corner of West 4th
Street and Shaulis Road. The parcel was appraised at $1,100.00. Mr. Lupkes notes the following
reasons for the lower price than the appraised price: 1) The land is within the 100 year floodplain.
2) The land is not just excess right-of-way, but it is actually old roadbed and filled-in creek
channel. 3) The northwesterly 20 feet within the original right-of-way line will be encumbered
with perpetual utility easement.
Noel Anderson, Assistant City Planner, stated that state law says we have to appraise and survey
land acquired during projects funded with state funds. Mr. Anderson commented that the average
cost for appraisal is $400.00 and the average cost for a survey is $600.00. Mr. Lupkes has
offered $520.00 and we will incur $1,000.00 in surveying and appraisal fees.
Moved by Getty, seconded by Krizek that the request of Wendell Lupkes to purchase city-owned
property located at the northwest corner of West 4th Street and Shaulis Road for $520.00 be
denied and the committee recommends the city try to recoup our costs. Ayes: Three. Motion
carried.
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BUILDING& GROUNDS COMMITTEE
July 17, 2000
3:50 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Assistant City Planner for authorization to sell city-owned property abutting
608-610 Martin Road for $250.00 was reviewed. Staff has received a request from Merle
Wersinger to purchase city-owned property abutting his property at 608-610 Martin Road.
Apparently an error occurred in the construction of the building. A portion of Mr. Wersinger's
home actually sat upon city property. Mr. Wersinger previously approached staff about what he
would need to buy to bring the property into compliance with setbacks regulations and what the
city's intentions were for the property abutting his property. A memorandum was sent to all city
departments. It was recommended by city staff that the minimal amount be sold to allow Mr.
Wersinger compliance as a portion of the area was acquired for drainage purposes. Mr.
Wersinger had the property surveyed to determine the amount of land necessary to bring his home
into compliance. It is approximately 641.83 sq. ft. or 7' by 91.69'. The abutting property has an
assessed value of$1.10 per square foot or $705.10 total. Mr. Wersinger has offered $250.00 for
the parcel of land as he has already incurred costs associated with surveying the land. The
property is unbuildable and would not appear to diminish the use of the property nor the city's
access to the drainage area.
Councilperson Getty stated that Planning staff sets a recommended amount for each request to
sell property, but there is no policy as to how much to charge for city-owned property.
Councilperson Getty stated that he has a problem with Planning staff changing the amount for
each request to sell city-owned property.
Don Temeyer, City Planner, stated that it is difficult to set a policy as some land is more valuable
than other land.
Moved by Getty, seconded by Krizek that the request of the City Planner to sell city-owned
property abutting 608-610 Martin Road for $250.00 be approved and forwarded to the full
council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:59 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING&GROUNDS COMMITTEE
July 10, 2000
3:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed to add Item No. 2 under New
Business,be approved. Ayes: Three. Motion carried.
An agreement with BW McNamee to bale on city-owned property located on Bishop Avenue,
south of Independence Avenue was reviewed. Last year, two groups were interested in the right
to bale city-owned property located on Bishop Avenue, south of Independence Avenue and
located within the drainage-way. At that time, the council briefly spoke about the baling as it was
brought up at a council meeting by one of the parties. The discussion generally spoke of how the
bailing of the area by private individuals was beneficial to the city as it saves Leisure Services
from having to mow and maintain it. Due to the two parties showing interest in who had the right
to bale, staff was prepared last year to bid it out or have the two parties amiably agree to share the
area. This year, only Burdette McNamee has shown interest in continuing to bale the area. Mr.
McNamee has submitted proof of insurance and an indemnity agreement for the use of said city
property. City staff feels that the agreement is a fair one due to the drainage-way being unusable
for other purposes because of its flooding potential and the need for maintenance of the area due
to the close proximity of residential property in the area. Mr. McNamee noted that because of the
flooding, it is difficult to determine the number of bales that can be acquired from the land.
Councilperson Getty suggested that the city require an application fee to pay for administrative
costs such as staff time. Councilperson Getty suggested that the agreement be approved this year,
but next year the city should require a fee.
Noel Anderson, Assistant City Planner, will ask Leisure Services for the estimated cost-saving the
city will realize because we will not have to mow or maintain the area.
Moved by Krizek, seconded by Getty that said agreement with BW McNamee to bale on city-
owned property located on Bishop Avenue south of Independence Avenue be approved. Ayes:
Three. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to repair the dish machine
rinse heater at the Five Sullivan Brothers Convention Center at a cost of$3,100.00 was reviewed.
The city owns and maintains a commercial dish machine located in the kitchen of the Five Sullivan
Brothers Convention Center. The booster heater for the final rinse tank failed recently requiring
replacement of the entire heater assembly. The final rinse tank sterilizes the dishes to meet health
code requirements. Goodwin Tucker, factory authorized technicians for Hatco dish machines, has
quoted $2,;800.00 for material and not to exceed $300.00 labor for a total repair price of
$3,100.00. Hotel/Motel Tax funds will be used to fund the repairs. Moved by Krizek, seconded
by Getty that said request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 3:41 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
June 26, 2000
3:55 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Krizek, seconded by Getty to review sale and conveyance of city-owned property.
Ayes: Three. Motion carried.
The Planning staff has received a number of requests to purchase city-owned property acquired
through construction of road projects in the area. The areas are buildable residential and staff
believes the properties should be appraised to ensure the city properly disposes of them for
interested buyers. According to the assessed values, some of the values seem low for buildable
lots while others may be high for their size. The property has been rezoned from Multi Family
District to Single Family Residential District. The Planning staff is recommending that the
property be re-subdivided and appraised. Moved by Krizek, seconded by Getty to proceed with
obtaining bids on appraisal services and re-subdivide the lots on city-owned property. Ayes:
Three. Motion carried.
Bids received for local telephone services for city buildings were reviewed. The current contract
with U.S. West for local telephone services at all city buildings expires September 2000. Request
for Proposals were sent to both U.S. West and McLeod USA. Both vendors responded, but U.S.
West did not submit a proposal. McLeod USA submitted a monthly charge of$16.40 per line,
with the city currently using 263 lines.
The city is currently being charge $6.00 per month for additional listings by U.S. West. McLeod
will set up as many locations under the main City Hall location as sub-locations to eliminate the
extra charges for the additional listings. McLeod anticipates eliminating approximately 70
additional listing charges saving the city approximately $420.00 per month. Other technologies
and services with McLeod and USA were explored and found not to be cost effective, and the
current Centrex type phone service will be maintained. Telephone numbers will not change. The
changeover will require a couple of months to complete with minimal interruption. It was the
recommendation of the Manager of Information Services and the City Clerk that the proposal
from McLeod USA for local services be accepted. Moved by Getty, seconded by Krizek that the
above proposal from McLeod USA for local telephone services be approved and forwarded to the
full council for review and approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 4:07 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING & GROUNDS COMMITTEE
June 19, 2000
4:10 p.m.
Council Chambers
Members present: Chairperson Gronen, Krizek.
Members absent: Getty.
Moved by Krizek, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Getty.
The request of the Building Official for authorization to seek RFPs for architectural services for
A.D.A. improvements at Memorial Hall was reviewed. The city has taken ownership of
Memorial Hall, and much of the renovation is complete. In prioritizing the existing need of city
structures to meet the American Disability Act (ADA) requirements, the ADA Commission gave
top priority to making Memorial Hall accessible, including restrooms, an elevator and general
accessibility issues. Because of the historical nature of Memorial Hall, the Commission felt it
necessary to involve an architect on the project. The cost for the project is estimated to be
between $70,000.00 and $80,000.00. The project design cost is anticipated to be 7.5-8.5 percent
of the contract cost. A pre-proposal meeting will be held at Memorial Hall on June 23, 2000 at
11:00 a.m. The architectural design cost will be presented to the Finance Committee and the
final design will be brought back to the Building & Grounds Committee. Moved by Krizek,
seconded by Gronen that said request be approved. Ayes: Two. Absent: Getty. Motion
carried.
With no further business before the committee, it was moved by Krizek, seconded by Gronen
that the meeting be adjourned at 4:20 p.m. Ayes: Two. Absent: Getty. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
June 5, 2000
4:00 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Lease of 11.01 acres of property acquired as part of the Martin Luther King Jr. Drive project was
reviewed. The parcel was acquired for right-of-way purposes and was originally 15.96 acres in
size. The acquisition of this size was due to the roadway cutting the Etringer's parcel in portions
and leaving the 11.01 acre parcel apart from the main parcel. Lee Rottinghaus has requested to
lease the remaining 11.01 acres parcel for farming purposes. Mr. Rottinghaus is offering $120.00
per acre or $1,320.00 per year. This amount per acre is consistent with other farm leases in the
general vicinity. City staff feels that the lease amount is at fair market value for such a use.
Moved by Krizek, seconded by Getty that staff be authorized to proceed with leasing 11.01 acres
of property to Lee Rottinghaus for $120.00 per acre. Ayes: Three. Motion carried.
With no further business before the council, it was moved by Krizek, seconded by Getty that the
meeting be adjourned at 4:07 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
May 22, 2000
4:00 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty.
Members absent: Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Krizek. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to remodel office space to
be occupied by Chatauqua Airlines at an estimated cost of$5,000.00 was reviewed. The area to
be remodeled is approximately 700 square feet, and the work will be done by Facilities
Maintenance, Airport and Parking Garage Maintenance staff and includes painting, paneling,
lighting, flooring, etc. Funds are being saved through staff installation of a replacement
compressor for air handler #1 at the Airport Terminal to allow for remodeling of the existing
office space. Randy Shepard, Facilities Maintenance Supervisor, reported that he estimates the
total cost of the project to be between $2,000.00 and $3,000.00. Moved by Getty, seconded by
Gronen that the request of the Facilities Maintenance Supervisor to remodel office space to be
occupied by Chatauqua Airlines at an estimated cost of $2,000.00 to $3,000.00 be approved.
Ayes: Two. Absent: Krizek. Motion carried.
The request of the Manager of Information Services to seek bids for local telephone service for
city locations was reviewed. The current contract with U.S. West for local telephone services at
all city locations expires in September 2000. Because there is now local competition for phone
services, the city will seek request for proposals. The city will look for new services and
technologies that can reduce our communication costs. While a change in vendor should not
result in telephone number changes, it may take a couple of months to make the changeover. The
City Clerk will work with the Manager of Information Services to prepare and submit a request
for proposal for local telephone services. Moved by Getty, seconded by Gronen that said request
be approved. Ayes: Two. Absent: Krizek. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Gronen that
the meeting be adjourned at 4:07 p.m. Ayes: Two. Absent: Krizek. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
May 15, 2000
3:40 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty.
Members absent: Krizek.
Moved by Getty, seconded by Gronen that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Krizek. Motion carried.
The request of the Leisure Services Director for authorization to convert the current weight room
at Young Arena into a high school varsity locker room at a cost of $14,000.00 was reviewed,
The project will be funded entirely by the Waterloo Warriors. Volunteers, under the direction of
the Leisure Services Construction Coordinator, will provide the labor. All appropriate
construction drawings and building permits will be obtained before actual construction begins.
The proposed project has been approved by both the Young Arena Committee and the Leisure
Services Commission. The addition of the high school locker room will free up two locker rooms
that can now be used by various other arena patrons. Moved by Getty, seconded by Gronen that
said request be approved. Ayes: Two. Absent: Krizek. Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to complete emergency
repair of Air Handler#1 at the Airport Terminal at a cost not to exceed $5,500.00 was reviewed.
The cooling compressor in air handler #1 in the airport terminal has failed and is non-repairable.
A direct factory replacement Trane compressor is $10,500.00. A smaller generic compressor has
been located for $4,200.00 that will satisfy the needs of the conditioned space. There are
miscellaneous parts and refrigerant necessary for the repair that should total less than $1,300.00
bringing the estimated total installed price to $5,500.00. The compressor was received on Friday,
and Facilities Maintenance staff began the replacement today. The project was reviewed by
Mayor Rooff, Councilperson Anders, Airport Commissioner Debe and Acting Airport Director
Kim Bakker, and all agreed that the repair was an emergency and should be scheduled
immediately. The project will be funded with Iowa Vertical Infrastructure funds. Moved by
Getty, seconded by Gronen that said request be approved. Ayes: Two. Absent: Krizek. Motion
carried.
With no further business before the committee, it was moved by Getty, seconded by Gronen that
the meeting be adjourned at 3:52 p.m. Ayes: Two. Absent: Krizek. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
May 8, 2000
4:05 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the 14 Church of the Open Bible to purchase city-owned property generally
located at the northwest corner of Highway 218 frontage road and West 7th Street for $500.00
was reviewed. The parcel is a part of vacated Bluff Street and was originally vacated as it was
not needed for future or present road purposes. The 14 Church of the Open Bible has recently
added onto its building and is in need of parking to meet its growing congregational needs. The
church will have to survey the property to allow the city to sell the land. The parcel is roughly
7,080 square feet in size, but due to its location and orientation, it is unbuildable because of
restrictions of the Highway Corridor and square footage. The assessed value per square foot
would equate to $0.99 or $7,013.75. However, the only feasible use of the property would be for
parking, and only the church is within close proximity to use it as such. The use will still require
approval by the Highway 218 Design Review Board and a variance from the Board of
Adjustment. The city's policy towards nontaxable entities has been to charge the price per square
foot, as the city is otherwise unable to recapture the property costs through taxes. The church
will extend the sidewalk on West 7th and 8th Streets so that pedestrians can walk from the church
to the parking lot. Move by Getty, seconded by Krizek that said request be approved and
forwarded to the full council. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 4:15 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING & GROUNDS COMMITTEE
May 1, 2000
3:55 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Krizek that the request of the Facilities Maintenance Supervisor .
for authorization to replace existing lighting in Exhibition Hall at the Five Sullivan Brothers
Convention Center at a cost not to exceed$35,500.00 be approved.
Prior to a vote on the above motion the following comments were heard.
There was a failure of the Exhibition Hall lighting on April 20, 2000, when Facilities
Maintenance attempted to control the lights with the portable switch station. Manual switching
of the lights has been provided through breakers in the penthouse. The dimmers were lost and
non-rebuildable. The existing incandescent fixtures are inefficient, the lamps have a short life
expectancy and are expensive to purchase. The lamp retainer springs have been misplaced on
several of the fixtures making them potentially hazardous. There are currently One hundred ten
1,000 watt incandescent fixtures illuminating the hall. Facilities Maintenance proposes to
replace the fixtures with 42 step-adjustable, 1,000 watt metal halide fixtures. These fixtures will
not be dimmable but will have two light levels: 1,000 watts (70 foot candles) for spectator
events and 667 watts (45 foot candles) for non-spectator use. Based on 2,400 hours of use per
year, the replacement fixtures will save the center $5,800.00 per year in electrical usage. The
lamps have a one year warranty but normally last five to seven years between changes. The
ballast has a life expectancy of 15 years. Funding for the project is available through
Hotel/Motel funds.
Councilperson Jordan stated that dropping from 110 fixtures to 42 fixtures will lower the
electrical bills and will require less maintenance.
Following discussion a vote was taken on the above motion, with the following result. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 4:08 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
April 24, 2000
3:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Krizek, seconded by Getty that the request of the Union Missionary Baptist Church to
sell and convey for $500.00 property generally located at the northeast corner of North Barclay
Street and Shilliam Avenue be approved.
Prior to a vote on the above motion, the following comments were heard.
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entities. Church representatives have submitted a new offer of$500.00 for the property.
The church representatives believe their investment of $300.00 for the plat of survey and their
commitment to the community should make the offer acceptable. The city has occasionally
counted the cost of surveying for property sales when a survey is necessary. The land has been
approximately split into two by the city for right-of-way purposes. State Code does not allow the
city to convey and sell land by a metes and bounds description, and that is why a survey was
necessary. The remaining area is 2,500 square feet whereas the original parcel was closer to
3,500 square feet. A new residential lot would require a minimum of 6,000 square feet in the
most common residential district. The church would like to construct a new church on the site.
As the parcel is otherwise unbuildable for any purposes, staff believes this conveyance to the
church would be in the best interest of the city. Based on the assessed value price per square
foot, the city's asking price would normally be $1,900.00.
Following comments a vote was taken on the above motion, with the following result. Ayes:
Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of Skip McKinley to sell and convey a
portion of property acquired as part of the West Sixth Street Extension generally located just
north of 729 West Fifth Street be approved.
Prior to a vote on the above motion-the following comments were heard.
The parcel is a portion of a lot originally acquired for right-of-way purposes and staff would like
to dispose of it because it serves no other purpose. Skip McKinley owns the apartment building
just north of the lot commonly known as 729 West 5th Street. Mr. McKinley proposes to buy the
parcel to use it to enhance the neighborhood through the development of landscaping throughout
the parcel. A letter from staff was sent to all property owners abutting the parcel of land. Mr.
McKinley was the only property owner to respond. He currently has some parking adjacent to
the disposal parcel but would like to better enhance the parcel from the random parking it has
been used lately with cars jumping the curb for access and creating an unsightly mud pit for
vehicles. Mr. McKinley believes the landscaped area would provide a more aesthetic environment
for the people using his parking area. Mr. McKinley has made an offer of $100.00 for the
11,385.03 square foot parcel. Mr. McKinley will be reinvesting a minimum of 1,000.00 through
landscaping, including seeding, trees, etc. The price per square foot for this parcel would equate
to $1.46 per sq. ft., or $16,622.14. Staff believes the parcel, while having a fair amount of square
footage, would be difficult to build upon due to its triangular shape. The parcel would also be put
on the tax rolls through this sale and may help Mr. McKinley to better improve his apartment
complex at this location.
Following discussion, a vote was taken on the above motion with the following result. Ayes:
None. Nays: Three. Motion failed.
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BUILDING& GROUNDS COMMITTEE
April 3, 2000
4:20 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Krizek, seconded by Getty that the request of the Facilities Maintenance Supervisor to
make improvements to the pools in the amount of$37,000.00 be approved.
Prior to a vote on the above motion, the following comments were heard.
Leisure Services and Facilities Maintenance have identified the necessity of performing
$37,000.00 in capital repairs to the pools prior to the season opening. The replacement includes
the following:
Filtration System for Both Pools $16,500.00
Replacement Water Heater Gates Plunge Pool $ 3,500.00
Two Replacement Water Heaters at Gates $14,500.00
Replacement Circulation Motor and Seal Kits $ 2,500.00
Following discussion, a vote was taken on the above motion with the following result. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 4:25 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
March 27, 2000
4:00 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Getty, seconded by Krizek that the request of the Union Missionary Baptist Church to
purchase property generally located at the northeast corner of North Barclay Street and Shilliam
Avenue be approved.
Prior to a vote on the above motion, the following comments were heard.
This item was tabled at the March 20, 2000 Building & Grounds Committee meeting to acquire
the plat of survey from the church.
The parcel of land has been split in two by the city for right-of-way purposes. The Union
Missionary Baptists Church paid to have the remaining area of the lot surveyed, and a copy of
the survey was requested for the committee's review. State Code does not allow the city to
convey any sales of land by a metes and bounds description. The remaining area is about 2,500
square feet, and the original parcel was closer to 3,500 square feet. A new lot would require
about 6,000 square feet in the most common residential district. The church is going to construct
a new church building on the site. City staff believes conveyance of the property to the church
would be in the best interest of the city as the parcel is unbuildable for any other purposes. The
new church may help to initiate redevelopment in the area, which has been targeted as the area of
opportunity by the Renew Waterloo program. The city's policy for nontaxable entities has been
to charge the price per square foot, as the city is otherwise unable to recapture the property costs
through taxes. The church has offered $1.00 plus costs for the parcel based on its redevelopment
of the area and prior costs associated with the survey. Based on the assessed value price per
square foot, the city's asking price would normally be $1,900.00.
Councilperson Getty stated that he looked at the property, and it is across the street from the
church. Councilperson Getty stated that he does not feel the city should change the policy for
nontaxable entities, and that the church should pay the assessed value price.
Councilperson Krizek stated that she agrees with Councilperson Getty. Councilperson Krizek
stated that she realizes the city has developed revitalization areas and industrial sites whereby
property taxes are abated for a time, but eventually the property goes on the tax rolls, but the
church will never pay taxes.
With the approval of the mover and seconder, the above motion was withdrawn.
Moved by Getty, seconded by Krizek that that the request of the Union Missionary Baptist
Church to purchase property generally located at the northeast corner of North Barclay Street and
Shilliam Avenue be denied, but to let them know that the city would be willing to sell the
property to them if they follow the city's policy and make a reasonable offer.
Prior to a vote on the above motion, the following comments were heard.
Councilperson Jordan stated that the property has no other use, and he feels the city should
accept the church's offer to purchase the property for $1.00. Councilperson Jordan commented
that we have allowed it before, and we should sell the property to the church for $1.00 just to be
a good neighbor.
City Planner Don Temeyer stated that unless this parcel is attached to another lot, it is
unbuildable. Mr. Temeyer suggested that the city ask the church to make a reasonable offer, and
that staff will work with the church.
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BUILDING& GROUNDS COMMITTEE
March 20, 2000
4:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as amended to add Item 3 under New
Business, be approved. Ayes: Three. Motion carried.
The selection of a paint color for repainting of Central Garage was reviewed. Restoration
Services will be tuckpointing the Central Garage building this week, and the tuckpointing
contract includes repainting of the building. Randy Shepard, Facilities Maintenance Supervisor,
stated that Mayor Rooff suggested that we coordinate painting of buildings, including the former
jail and city annex building. Don Temeyer, City Planner commented that we need to keep in
mind that each building was constructed on a different date, location, different stucco, and we
will want the painted areas to blend in with the building.
Moved by Getty, seconded by Krizek that paint color Scandinavian Ski (SW2268) and Bar
Harbor(SW2272) for the trim be approved. Ayes: Three. Motion carried.
The request of the Missionary Baptist Church to purchase property generally located at the
northeast corner of North Barclay Street and Shilliam Avenue was reviewed. The parcel of land
has been split in two by the city for right-of-way purposes. The Union Missionary Baptists
Church paid to have the remaining area of the lot surveyed. State Code does not allow the city to
convey any sales of land by a metes and bounds description. The remaining area is about 2,500
square feet, and the original parcel was closer to 3,500 square feet. A new lot would require
about 6,000 square feet in the most common residential district. The church is going to construct
a new church building on the site. City staff believes conveyance of the property to the church
would be in the best interest of the city as the parcel is unbuildable for any other purposes. The
new church may help to initiate redevelopment in the area, which has been targeted as the area of
opportunity by the Renew Waterloo program. City staff feels the church's offer of$1.00 plus
costs is fair as the church has already borne the price of surveying the land for conveyance and
the lot would be unusable to anyone but the church. Councilperson Getty asked that this item be
tabled until the church furnishes the city with a copy of the survey.
Moved by Getty, seconded by Krizek to table the request of the Missionary Baptist Church to
purchase property located at the southeast corner of North Barclay Street and Shilliam Avenue
until the church provides the city with a copy of the survey. Ayes: Three. Motion carried.
The request of the City Planner to sell approximately 87,500 cubic yards of stockpile material on
a lot in the Northeast Industrial Park was reviewed. Peterson Contractors, Inc., the prime
contractor for the Martin Luther King Jr. Drive project, has made an offer to purchase
approximately 87,500 cubic yards of stockpile material on a lot in the Northeast Industrial Park
for $0.25/cubic yard. Peterson Contractors, Inc. would use the stockpile material as borrow
needed for the project. Peterson Contractors, Inc. currently has plans to obtain the needed
material from another borrow site located outside the project limits. However, they have
indicated it would be economically feasible to purchase the Northeast Industrial Park stockpile
material for $0.25/cubic yard. City Planner Don Temeyer stated that it would cost the city
$4.00/cubic yard to haul the material from the site. The material is left over from the Ryder
project. Moved by Getty, seconded by Krizek that the sale of stockpile material located on a lot
in the Northeast Industrial Park to Peterson Contractors, Inc. for $0.25/cubic yard be approved.
Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 4:51 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
March 13, 2000
4:10 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The face designs submitted for the Five Sullivan Brothers Convention Center sign enhancement
project was reviewed. Kowalsky Signs was the successful low bidder for the project with a bid of
$55,771.00. The bid document was drafted to allow the Building & Grounds Committee to
approve the face design of the sign. Kowalsky Signs submitted several designs for review. This
item was on the Building & Grounds Committee agenda of March 6, 2000 and was tabled to
allow all council members time to review the designs. It was the consensus of the council that
drawing No. 2, with the numeral 5 changed to the letter five, be accepted.
Moved by Krizek, seconded by Getty that drawing No. 2, with the numeral 5 changed to the letter
five, be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 4:14 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
March 6, 2000
4:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Gronen. Motion carried.
Gronen now present at 4:33 p.m.
The face designs submitted for the Five Sullivan Brothers Convention Center sign enhancement
project was reviewed. Kowalsky Signs was the successful low bidder for the project with a bid of
$55,771.00. The bid document was drafted to allow the Building & Grounds Committee to
recommend the face design of the sign. Kowalsky Signs submitted several designs for review.
Councilperson Krizek recommended either design 3 or 4. Councilperson Getty commented that
he would like to have the written letter five rather than the numeral five. Councilperson Getty
stated that he liked the color green on design 1. It was the consensus of the committee to table
this item for one week to allow all council members to review the designs. Moved by Getty,
seconded by Krizek to table approval of the face design of the Five Sullivan Convention Center
sign enhancement project for one week. Ayes: Three. Motion carried.
The request of the Superintendent of Sanitation & Recycling to rebuild the front entrance at the
Sanitation office was reviewed. The front entrance of the Sanitation office is in very poor
condition. The east wall is rotted and is covered with plastic to keep the rain and snow out. The
rest of the entrance is rotted all the way around the foundation. The front of the building is rotted
out at the eaves which no longer exist, and there is a waterfall over the front door when it rains.
There is also a problem with heavy snow and ice buildup on the roof because it is too flat. The
Sewer Department has offered to help rebuild the front addition. They will do the exterior work
and the Sanitation Department will do the interior work. Three layers of block will be
constructed around the bottom to prevent future rotting, and the roof will be changed to a steeper
incline with wider eaves. There is some material on hand from another project, and the rest of the
material will cost approximately $2,000.00. Moved by Krizek, seconded by Getty that said
request be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 4:40 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
February 28, 2000
5:30 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Craig White, Chairperson of the Memorial Hall Commission, and Ray Moore, member of the
Memorial Hall Commission, reviewed the proposed plans for Soldiers and Sailors Park as
designed by Craig Ritland. There will be a brick walkway behind Memorial Hall from East 4th
Street to West 5th Street, with a concrete walkway on the side of the bricks. There will be
memorials made out of native limestone for each war and conflict, including limestone benches.
Bricks can be purchased for $50.00 each and the name of the veteran, rank, years served, branch
of service, etc., will be engraved on the brick. Leisure Services staff is working on the
landscaping, and the Engineering Department is preparing the specifications. Construction will be
done in three or four phases, depending on the number of bricks that are ordered, and the first
phase should be completed by July 1, 2000. The Exchange Club has donated funds to repair the
Civil War Monument.
Moved by Getty, seconded by Krizek that the proposed architectural design for Soldiers and
Sailors Park, as prepared by Craig Ritland, be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Getty, seconded by Krizek that
the meeting be adjourned at 5:45 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING & GROUNDS COMMITTEE
February 14, 2000
4:55 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The following bids received for parking cashier services for the West 5th Street/Convention
Center ramp were reviewed:
Bidder Bid Amount
City & National Staffing $7.62 per hour
Westaff $8.71 per hour
Manpower $9.07 per hour
The contract is for approximately 4,864 hours per year, or a total yearly cost of$37,063.68. The
contract is for one year but may be renewed for an additional year at a mutually agreed upon
price. The service includes: personnel to attend the booth operations, operate the cash register,
take in customer receipts, and answer or direct public inquires to the proper party. Attendants
are stationed at the ramp between 6:00 a.m. and 10:00 p.m. Monday through Saturday. It was
the recommendation of the City Clerk that the low bid from City & National Staffing at a cost of
$7.62 per hour be accepted. Moved by Getty, seconded by Krizek that said recommendation be
approved. Ayes: Three. Motion carried.
The following bids received for security services for city ramps were reviewed:
Bidder Bid Amount
Superior Security Services $11.50 per hour
Nighthawk Security $12.95 per hour
The contract is for approximately 1,460 hours per year, or a total yearly cost of$16,790.00. The
contract is for one year but may be renewed for an additional year at a mutually agreed upon
price. The company will provide security services in and around the East 5th Street ramp, E.
Park Avenue ramp, West Side Parking ramp and the Fourth Street Bridge Walkway between the
hours of 8:00 p.m. and midnight seven days per week. The services include: a person to walk
the ramps and surrounding adjacent areas, as well as the common traveled routes to and from
said ramps, checking for suspicious persons and/or activities, and checking and insuring that all
storage areas, cashier booths and offices are properly secured. The contractor also checks all
stairways and elevators, and upon request of ramp patron, escort patron to and from the ramps. It
was the recommendation of the City Clerk that the low bid from Superior Security Services in
the amount of $11.50 per hour be accepted. Moved by Getty, seconded by Krizek that said
recommendation be approved. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that
the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
February 7, 2000
4:45 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The contract for janitorial services for Veterans Memorial Hall was reviewed. The contract is with
Cues Janitorial at a cost of$288.00 per month or $3,456.00 per year. Cues will provide cleaning
supplies and labor bi-monthly. When requested, windows will be washed inside and out for a cost of
$450.00. Moved by Getty, seconded by Krizek that the contract with Cues Janitorial to provide
janitorial services at Veterans Memorial Hall at a cost of $288.00 per month be approved. Ayes:
Three. Motion carried.
With no further business before the committee, it was moved by Krizek, seconded by Getty that the
meeting be adjourned at 4:59 p.m. Ayes: Three. Motion carried.
Nancy Eckert
City Clerk
BUILDING& GROUNDS COMMITTEE
January 24, 2000
4:15 p.m.
Council Chambers
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of Cellcom to lease property generally located at the northwest corner of Norton and
West 3`4 Street intersection for $400.00 per month was reviewed. Cellcom would like to lease the
property to construct a monopole type tower structure to meet immediate needs for wireless
communication capacity in the community.
Cellcom approached staff regarding the construction of four towers to meet the capacity needs of
our community. The Zoning Ordinance requires that any new tower construction show the
inability to co-locate. The city bid out the services for a review study to determine that the new
towers were needed. Stanley Consultants, who have also been compiling data for the city for the
fiber optic network, conducted the review analysis and showed that Cellcom needed the sites for
the operation of the network although a co-locatable site was found for one, reducing the number
to three new towers. One of these sites is city-owned property generally located at the northwest
corner of the Norton and West 3`d Street intersection, near the levee system.
Cellcom is proposing $400.00 per month with an escalator clause every five years based on the
percentage increase in the Consumer Price Index as published by the Bureau of Labor Statistics of
the United States Department of Labor. They are proposing this to avoid any need for paperwork
for further negotiations in the future. The monthly rate is similar to the US Cellular site, but US
Cellular opted out of the monthly payment for a long-term $40,000.00 for 25 years. Cellcom
prefers the monthly payment after being informed of both options. The Waterloo Water Works
receives $750.00 per month for wireless co-location equipment on water towers. The city is
requiring Cellcom to provide $5 million liability insurance, naming the city as an additional
insured, on the policy.
The City Attorney has proposed that a clause be put in the agreement that if Cellcom wishes to
terminate the lease prior to the 25 years, Cellcom would have to pay the remaining lease.
Cellcom does not want this clause in the lease. If Cellcom terminated the lease, they would be
required to put the property back to its original condition.
Councilperson Getty stated that he has a problem with leasing the property for only $400.00 per
month, and he would suggest the agreement be tabled and sent back to the Planning Department
to revise the agreement so that all language changes are included.
Councilperson Anders noted that Cellcom has a need for the towers to complete its system.
Cellcom has been very cooperative and has worked with the city. Councilperson Anders stated
that he has been in several meetings with Cellcom regarding the lease and there was lively
discussion regarding the price. Councilperson Anders stated that Stanley Consultants is on a
retainer, and he would like them to come up with a recommendation on the monthly lease.
Councilperson Anders stated that maybe $400.00 is not enough but $750.00 per month seems like
too much.
Moved by Getty, seconded by Gronen to table this item for two weeks to allow time for staff to
work with Cellcom and complete negotiation on the contract.
Prior to a vote on the above motion, the following comments were heard.
Councilperson Krizek stated that she has concerns with a 25 year lease, and that she would like a
ten year lease with an extension.
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BUILDING& GROUNDS COMMITTEE
January 18, 2000
5:10 p.m.
Council Work Session
Members present: Chairperson Gronen, Getty, Krizek.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
The request of the Facilities Maintenance Supervisor for authorization to replace food steamer
and repair dish machine at the Five Sullivan Brothers Convention Center at a cost not to exceed
$21,600.00 was reviewed. The food steamer at the Convention Center is 25 years old and has
failed beyond repair. The water reservoir of the mini-boiler, which provides steam for the unit,
has corroded through and the steamer is worn out. The estimated cost to replace the steamer is
$14,500.00. The estimated cost to repair the dish machine is $7,100.00, which includes
replacement of booster heater and water tank assembly, repair/replacement of linkage and carriers
in dish conveyor system, and replacement of electrical disconnects and safeties for dish machine.
The repairs will be funded with Hotel/Motel tax funds. The total cost is not to exceed
$21,600.00. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three.
Motion carried.
The request to purchase city-owned property generally located just east of 1903 Lafayette Street
was reviewed. Stacy Winn has submitted a letter of interest in purchasing the property for
$400.00. The city acquired the property through demolition proceedings in 1996. In June 1997
the Building & Grounds Committee considered selling the property to the owner of 1903
Lafayette because it was seen as unbuildable due to the excessive slope and limited access. Since
that time, city staff has had discussions with contractors and other homebuilders in the area and
feel that the lot could be built upon. The land is assessed at $2,320.00. City staff, as part of flood
relief actions, also analyzed and determined the assessed values time 1.28 to be closer to
appraised values, which would equate to $2,969.60. The current policy for city staff has been to
save buildable lots as part of the Renew Waterloo strategy. The city can offer lots to prospective
developers for infill development of homes, etc., in the developed portions of the community.
This has allowed resurgence of new homes in existing neighborhoods by Habitat for Humanity
and Operation Threshold. These lots appear to be an excellent candidate for such programs and
new construction based on the vicinity to a city park and the 1996 zoning change in the
neighborhood south of the lots from Industrial to Residential. Moved by Krizek, seconded by
Getty that said request be denied. Ayes: Three. Motion carried.
The request of the City Clerk for authorization to seek bids for parking cashiers at the West 5th
Street/Convention Center ramp was reviewed. This service includes personnel to attend the
booth operations, operate the cash register, take in customer receipts, answer or direct public
inquires to the proper party, report malfunctions and monitor security at the West 5th
Street/Convention Center ramp. Attendants are stationed at the ramp between 6:00 a.m. and
10:00 p.m. Monday through Saturday. The contract is for one year but may be renewed for an
additional year at a mutually agreed upon price. Manpower is currently providing this service at a
cost of$7.22 per hour for approximately 4,864 hours per year at a cost of$35,118.00. Moved by
Krizek, seconded by Getty that said request be approved. Ayes: Three. Motion carried.
The request of the City Clerk for authorization to seek bids for security services in and around
city ramps was reviewed. The services are for the E. 5th Street Ramp, E. Park Avenue Ramp,
West Side Parking Ramp and the Fourth Street Bridge Walkway between the hours of 8:00 p.m.
and midnight, seven days per week. The services include: a person to walk the ramps and
surrounding adjacent areas as well as the common traveled routes to and from said ramps,
checking for suspicious person and/or activities, and checking and insuring that all storage areas,
cashier booths and offices are properly secured. The contractor also checks all stairways and
elevators and, upon request of ramp patron, escort patron to and from the ramps. The contract is
for one year but may be renewed for an additional year at a mutually agreed upon price. Superior
Security Services is currently providing this service at a cost of$11.00 per hour for approximately
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